HomeMy WebLinkAbout27-08 RESOLUTIONRESOLUTION NO. 27-08
A RESOLUTION AWARDING BID #08-15 AND APPROVING THE
PURCHASE OF SIX (6) PREFABRICATED WEATHERING STEEL
PEDESTRIAN BRIDGES FROM THOMPSON CULVERT COMPANY IN
THE AMOUNT OF $189,520.00 PLUS ALL APPLICABLE TAXES FOR
SCULL CREEK TRAIL
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS•
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#08-15 and approves the purchase of six (6) prefabricated weathering steel pedestrian bridges
from Thompson Culvert Company in the amount of $189,520.00 plus all applicable taxes for
Scull Creek Trail.
PASSED and APPROVED this 19th day of February, 2008.
APPROVED:
By:
ATTEST:
By: Sri
DAN COODY, Mayor , SONbRA E. SMITH, City Clerk/Treasurer
Matt Mihalevich
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
2/19/2008
City Council Meeting Date
Agenda Items Only
Engineering
Division
Action Required:
/GeS
2 -fie l�£�
az. 7 -700
/ho/ng i da fait
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Operations
Department
Approval of the purchase of 6 prefabricated weathering steel pedestrian bridges under Bid #08-15 from
in the amount of $ for Scull Creek Trail.
Cost of this request
4520-9520-5814.05
Account Number
06036/1
Project Number
Budgeted Item
X
790,547.75
Category / Project Budget
52,972.75
Funds Used to Date
737,575.00
Remaining Balance
Budget Adjustment Attached
Transportation Bond Trail Improvements
Program Category / Project Name
Trail Improvements
Program / Project Category Name
Sales Tax 2006A Construction Fund
Fund Name
s
Department
1
City Attorney
irector
Finance and Intemal Service Director
Mayor
tT oB
Date
Date
2-i-og
Date
7.AL,L
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in
Mayor's Office
Comments:
Revised April 16, 2007
Matt Mihalevich
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
2/19/2008
City Council Meeting Date
Agenda Items Only
Engineering
Division
Action Required:
Operations
Department
Approval of the purchase of 6 prefabricated weathering steel pedestrian bridges for Scull Creek Trail under Bid #08-15
from Thompson Culvert Company in the amount of $189,520.00 plus all applicable taxes.
$ 207,050.60
Cost of this request
4520-9520-5814.05
Account Number
06036 / 1
Project Number
790,547.75 Transportation Bond Trail Improvements
Category / Project Budget
52,972.75
Program Category / Project Name
Trail Improvements
Funds Used to Date Program / Project Category Name
737,575.00 Sales Tax 2006A Construction Fund
Remaining Balance Fund Name
Budgeted Item X Budget Adjustment Attached
Department Director Date
City Attorney
Date
Finance and Internal Service Director Date
Mayor
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City
Clerk's Office
Received in
Mayor's Office
Comments:
Revised April 16, 2007
aye ev le
City Council Meeting of February 19, 2008
Agenda Item Number
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
Thru: Gary Dumas, Director of Operations
Ron Petrie, City Engineer
From: Matt Mihalevich, Trails Coordinator
Date: February 1, 2008
Subject: Scull Creek Trail Bridges—Equipment Only, Bid #08-15
•
RECOMMENDATION
Approval of the purchase of 6 prefabricated weathering steel pedestrian bridges for Scull Creek
Trail under Bid #08-15 from Thompson Culvert Company in the amount of $189,520.00 plus all
applicable taxes.
BACKGROUND
As construction of Scull Creek Trail continues to progress, a total of 6 pedestrian trail bridges are
necessary to complete the trail from Mud Creek Trail south to Frisco Trail. In an effort to reduce
cost, the fabrication and delivery of the bridges was bid directly by the City as Bid #08-15 and
will delivered to the individual bridge sites to be installed by a contractor of Bid #08-16 (Scull
Creek Trail Bridges — Installation). The individual bridges and lengths are listed below.
Bridge
Name
Span Length
CMN Bridge
62 feet
Ash St. Bridge
64 feet
Sycamore
St. Bridge
38 feet
Bridge
Name
Span Length
Bernice Dr. Bridge
50 feet
Cleveland St. Bridge
50 feet
Frisco St. Bridge
80 feet
DISCUSSION
The style of bridges will match the recently installed Town Branch Trail Bridge (see photo
below). The bridges will be fabricated from Weathering Steel (also known as COR -TIN Steel).
This type of steel alloy will rust on the outside while forming a protective layer that will never
require painting or any maintanance.
The fabrication of the bridges was advertised on January 17th, 2008 as bid number 08-15 with
official bids on February 8th, 2007. The official bid tab will be attached.
BUDGET IMPACT
Funds for the manufacture of the bridges outlined above has been budgeted as part of the
Transportation Trail Improvements Program. Sufficient funding is available for these purchases.
RESOLUTION NO.
A RESOLUTION AWARDING BID #08-15 AND APPROVING
THE PURCHASE OF SIX (6) PREFABRICATED WEATHERING
STEEL PEDESTRIAN BRIDGES FROM THOMPSON CULVERT
COMPANY IN THE AMOUNT OF $189,520.00 PLUS ALL
APPLICABLE TAXES FOR SCULL CREEK TRAIL.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #08-15 and approves the purchase of six (6) prefabricated
weathering steel pedestrian bridges from Thompson Culvert Company in the
amount of $189,520 00 plus all applicable taxes for Scull Creek Trail.
PASSED and APPROVED this 19th day of February, 2008.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
BRIDGE STYLE
Safely Rail
Vertical (shown)
Horizontal
Special
Top Chad
Wob Diagonals
Dm (shown)
Wanen
Floor Stringer
Floor Beam
End Post
Decking
Tropical hardwood- 1pe (shown)
Treated wood- Douglas Fir
Condole
Example of the bowstring style bridge proposed
Vertical
Bottom Gard
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50' long Town Branch Creek Bridge near the intersection of Razorback and 15`
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Bid 08-15, Scull Creek Trail Bridges - Equipment Only
CERTIFIED:
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$32,700.00
Wheeler Lumber, LLC
Bowstring
$33,975.00
Wheeler Lumber, LLC
Bowstring
$23,250.00
Wheeler Lumber, LLC
Bowstring
$30,175.00
Wheeler Lumber, LLC
Bowstring
$30,175.00
Wheeler Lumber, LLC
Bowstring
$42,725.00
Wheeler Lumber, LLC
Bowstring
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$33,120.00
Anderson Bridge
Per Specs
$34,120.00
Anderson Bridge
Per Specs
$23,120.00
Anderson Bridge
Per Specs
$27,420.00
Anderson Bridge
Per Specs
$27,420.00
Anderson Bridge
Per Specs
$44,320.00
Anderson Bridge
Per Specs
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,- Excel"Bridge
Company
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$43,000.00
:ek.4'
$43,000.00
Excel Bridge
Pratt "Bowstring" Truss
$42,000.00
Excel Bridge
Pratt "Bowstring" Truss
$33,000.00
Excel Bridge
Pratt "Bowstring" Truss
$37,000.00
Excel Bridge
Pratt "Bowstring" Truss
$37,000.00
Excel Bridge
Pratt "Bowstring" Truss
$62,500.00
Excel Bridge
Pratt "Bowstring" Truss
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$43,234.00
Echo Bridge, Inc
Steel Bowstring
$44,629.00
Echo Bridge, Inc
Steel Bowstring
$26,498.00
Echo Bridge, Inc
Steel Bowstring
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$34,866.00
Echo Bridge, Inc
Steel Bowstring
$65,785.00
Echo Bridge, Inc
Steel Bowstring
$239,878.00
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$39,860.00
Contech Bridge
Keystone
$40,600.00
Contech Bridge
Keystone
$25,565.00
Contech Bridge
Keystone
$31,600.00
Contech Bridge
Keystone
$31,600.00
Contech Bridge
Keystone
$58,000.00
Contech Bridge
Keystone
$227,225.00
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Anderson
BRIDGES
Andrea Foren
Fayetteville City Hall
113 W. Mountain
Fayetteville, AR 72701
February 11, 2008
Re: Scull Bridges (Bid# 08-15)
Dear Andrea.
I am writing this letter with regards to the above mentioned project and the AISC
requirements. Thompson Culvert Company is acting solely as an agent for Anderson
Bridges on this project. At no time will they be involved in any aspect of the fabrication
process.
Anderson Bridges will order and receive all raw materials directly from the supplier and
prepare the raw material for fabrication. All fabrication will take place at our facility in
Colfax, WI and all finished product will ship from Colfax to the jobsites located in or
near Fayetteville, AR.
As an AISC certified company, we are charged with the responsibility to use only AISC
certified companies if any part of the fabrication process is sub -contracted to another
firm. I assure you that no part of the fabrication on the above mentioned project shall be
sub -contracted.
Please feel free to contact me directly with any questions at (715) 210-6922. Thank you
in advance for your consideration.
Sincerely,
Kory S. Weathers
Principal
111 Willow Street - Collar WI 54730 - Phone: 715-962-2800 - Far 715-962-2801
Finance 8 Internal Services Director: Budget Manager. IT Manager:
Dispatch Manager: Utilities Manager: Other:
Revised 6/17/03
special Instructions:
Per Bld #08-15 and Res #
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Requester:
Glnny APPerson
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Address:
4151 East Kearney _
'Vendor #:
City Of Fayetteville
Shipping/Handling
Frisco St Bridge for Scull Creek
Trail Development
Cleveland St Bridge for Scull
Creek Trail Development
Bernice Dr Bridge for Scull
Creek Trail Development
Sycamore Bridge for Scull
Creek Trail Development
Ash St Bridge for Scull Creek
Trail Development
CMN Bridge for Scull Creek
Trail Development
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4520-95205814.06
4620.9520-5814.06
4520.9520.5814.05
4520-9520.5814.05
4520-9520-5814.06
4620.9520.6814.05
Account Numbers
Requester's Employee #:
2283
Zip Code: Ship to code:
66803 104
Fob Point:
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2/19/2008
Quotes Attach- •
Yes: No:_X
!Fixed Asset #
2.29.08 Clarice Pearman - Res. Nos. 27-08 & 28-08
Page 1
From: Clarice Pearman
To: Mihalevich, Matt
Date: 2.29.08 3:38 PM
Subject: Res. Nos. 27-08 & 28-08
CC: Audit
Matt:
Sorry for the delay and inconvenience I was out with the "bug." Attached are copies of the above resolutions passed by
City Council for your bridges. I will forward to Purchasing your requisitions for these items. Also, I will forward to you via
interoffice mail three of four original signed agreements. Please let me know if there is anything else needed for these
items. Have a good weekend.
Thanks.
Clarice
Western Surety Company
PERFORMANCE BOND
l 0?omPson 62 7- 0g
City[lir )1 -
BOND NO. 70468220
KNOW ALL PERSONS BY THESE PRESENTS, That we Thompson Culvert company
of
_1.1_0_ Ford_Lane,_HazelyLood,—MO 63092-0158 hereinafter
referred to as the Principal, and Western Surety Company
as Surety, are held and firmly bound unto City of Fay-ettevil] e
of 113 West Moujitai.n, Fayetteville, AR 72701 , hereinafter
referred to as the Obligee, in the sum of Two Hundred Seven Thousand Fifty -One and 091100
Dollars ($__ 207_1051_-00_), for the payment of which we bind ourselves our legal representatives, successors
and assigns, jointly and severally, firmly by these presents.
WHEREAS Principal has entered into a contract with Obligee, dated the 26th day of February
2.0.08_, for P.O. 08-0000270-001, Supply Bridges
NOW, THEREFORE, if the Principal shall faithfully perform such contract or shall indemnify and save harmless
the Obligee from all cost and damage by reason of Principal's failure so to do, then this obligation shall be null
and void; otherwise it shall remain in full force and effect.
ANY PROCEEDING, legal or equitable, under this Bond may be instituted in any court of competent jurisdiction in
the location in which the work or part of the work is located and shall be instituted within two years after
Contractor Default or within two years after the Contractor ceased working or within two years after the Surety
refuses or fails to perform its obligations under this Bond, whichever occurs first. If the provisions of this
Paragraph are void or prohibited by law, the minimum period of limitation available to sureties as a defense in the
jurisdiction of the suit shall be applicable.
NO RIGHT OF ACTION shall accrue on this Bond to or for the use of any person or corporation other than the
Obligee named herein or the heirs, executors, administrators or successors of the Obligee.
SIGNED, SEALED AND DATED this 29th day of February _2008W
G -105578-C
Thompson Culvert Company
By
(Principal)
(Seal)
_W_e.stern_Ssarery_romo_anY
(Scipo
THERESA A. HU KER _. 8oribfar%Fect ;
o... r - -
_r-
_`
(Sur-ty)
•
Western Surety Company
PAYMENT BOND
BOND NO. 70468220
KNOW ALL PERSONS BY THESE PRESENTS, That we _Thompson Cul vert Cammpany
of
ane,_ttazelwood, MO 63042-0158 , hereinafter
referred to as the Principal, and Western Surety Company
as Surety, are held and firmly bound unto City of Fayetteville
of 113 West Mountain, Fay_ettevillP, AR 72701 ,hereinafter
referred to as the Obligee, in the sum of Two Hundred Seven Thousand Fifty -One and 00/100
Dollars ($-207, 051.00_), for the payment of which we bind ourselves, our legal representatives, successors
and assigns, jointly and severally, firmly by these presents.
WHEREAS Principal has entered into a contract with Obligee, dated 26th day of February
—2 118 , for _P 0 08=000027_0-001 _S.upply_Bridges
copy of which contract is by reference made a part hereof.
NOW, THEREFORE if Principal shall, in accordance with applicable Statutes, promptly make payment to all
persons supplying labor and material in the prosecution of the work provided for in said contract, and any and all
duly authorized modifications of said contract that may hereafter be made, notice of which modifications to Surety
being waived, then this obligation to be void; otherwise to remain in full force and effect.
No suit or action shall be commenced hereunder
(a) After the expiration of one (1) year following the date on which Principal ceased work on said contract it
being understood, however, that if any limitation embodied in this bond is prohibited by any law controlling
the construction hereof such limitation shall be deemed to be amended so as to be equal to the minimum
period of limitation permitted by such law.
(b) Other than in a state court of competent Jurisdiction in and for the county or other political subdivision of
the state in which the project, or any part thereof, is situated, or in the United States District Court for the
district in which the project, or any part thereof, is situated, and not elsewhere.
The amount of this bond shall be reduced by and to the extent of any payment or payments made in good faith
hereunder.
SIGNED, SEALED AND DATED this 29th day of February
G -105579-B
2008
Thompson Culvert Company
(Pnncipal)
By
(Seal)
,•"'„ ZY
•
_W_estexn_Suret y Company ^`` '•
(Surety)
a
'- / / . / r7 tiiP4Yl.
By ERESA A. 11
Attorney-in;Fadt; �. -
Western Surety Company
BOND NO. 70468220
POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY-IN-FACT
Know All Men By These Presents, That WESTERN SURETY COMPANY, a South Dakota corporation, is a duly organized and existing corporation
having its principal office in the City of Sioux Falls, and State of South Dakota, and that it does by virtue of the signature and seal herein affixed hereby
make, constitute and appoint
James P Cittadino, Gregory L Stanley, Michael T Reedy, Theresa A Hunziker, Kathleen
Fourcault, Gary L Riek, Donna J Thone, Christopher M Layton, Individually
of Saint Louis, MO, its true and lawful Attomey(s)-in-Fact with full power and authority hereby conferred to sign, seal and execute for and on its behalf
bonds, undertakings and other obligatory instruments of similar nature
- In Unlimited Amounts -
and to bind it thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer of the corporation and all the acts of said
Attorney, pursuant to the authority hereby given, are hereby ratified and confirmed.
This Power of Attorney is made and executed pursuant to and by authority of the By -Law printed on the reverse hereof, duly adopted, as indicated, by
the shareholders of the corporation.
In Witness Whereof, WESTERN SURETY COMPANY has caused these presents to be signed by its Senior Vice President and its corporate seal to
be hereto affixed on this 18th day of September, 2007.
State of South Dakota
County of Minnehaha
}
ss
WESTERN SURETY COMPANY
Ase. Bruflat, Senior Vice President
On this 18th day of September, 2007, before me personally came Paul T. Bruflat, to me known, who, being by me duly sworn, did depose and say: that
he resides in the City of Sioux Falls, State of South Dakota; that he is the Senior Vice President of WESTERN SURETY COMPANY described in and
which executed the above instrument; that he knows the seal of said corporation; that the seal affixed to the said instrument is such corporate seal; that it was
so affixed pursuant to authority given by the Board of Directors of said corporation and that he signed his name thereto pursuant to like authority, and
acknowledges same to be the act and deed of said corporation.
My commission expires
November 30, 2012
•
i D. KRELL •
•
f E1 NOTARY PUBLIC .w��. e
i °•3 SOUTH DAKOTA �'=�71
CERTIFICATE
D. Krell, Notary Public
1, L. Nelson, Assistant Secretary of WESTERN SURETY COMPANY do hereby certify that the Power of Attomey hereinabove set forth is still in
force, and further certify that the By -Law of the corporation printed on the reverse hereof is still in force. In testimony whereof 1 have hereunto subscribed
my name and affixed the seal of the said corporation this - 29TH day of FEBRUARY 2008
-: G
Form F4280-09-06
.......:4 o
t.:
ti . yra".. : i
NQ Po � *
_ •�i
- no DMS" �\'.-
p) /'�-
STATE OF MISSOURI
COUNTY OF CITY OF' ST. LOUIS
'On
FEBRUARY 29, 2008
SS:
WESTERN SURETY COMPANY
/ L. Nelson, Assistant Secretary
before me, a Notary Public in and for said County and State, residing therein,
duly commissioned and sworn, personally appeared
known to me to be Attorney -in -Fact of WESTERN SURETY COMPANY the corporation described in and that
executed the within and foregoing instrument, and known to me to be the person who executed the said instrument on behalf of the said
corporation, and he duly acknowledged to me that such corporation executed the same.
40, IN WITNESS WHEREOF, I have set my hand and affixed my official seal, the day and year stated in this certificate above.
THERESA A. HUNZIKER
h
1
My Commission Expires:
KATHRYN A. MOSES
Notary Public - Notary Seal
State of Missouri
St. Louis Ci
Commission # 05511481
/60c14,..tv^ CUettLe-xi---"-e
NOTARY PUBLIC
Authorizing By -Law
ADOPTED BY THE SHAREHOLDERS OF WESTERN SURETY COMPANY
This Power of Attorney is made and executed pursuant to and by authority of the following By -Law duly adopted by the shareholders
of the Company.
Section 7. All bonds, policies, undertakings, Powers of Attorney, or other obligations of the corporation shall be executed in the
corporate name of the Company by the President, Secretary, and Assistant Secretary, Treasurer, or any Vice President, or by such other
officers as the Board of Directors may authorize. The President, any Vice President, Secretary, any Assistant Secretary, or the Treasurer
may appoint Attorneys in Fact or agents who shall have authority to issue bonds, policies, or undertakings in the name of the Company.
The corporate seal is not necessary for the validity of any bonds, policies, undertakings, Powers of Attorney or other obligations of the
corporation. The signature of any such officer and the corporate seal may be printed by facsimile.
•
•
•
•
Western Surety Company.
-PERFORMANCE BOND
BOND. NO. 70468220.•
KNOW ALL PERSONS BY THESE PRESENTS, Thatwe -Theta- r'nm?an.y
-6( wpi-De' b
t-p_�Bet4D
r- hdinPea"
eit bar
Parfnmeti
•
10_FArd__Le De., _ H az a 11+OAd ,_)10_639 422.0158
referred to as the Principal, and Western Sure Como?nv
as Surety, are held and firmly bound unto .S.ity._af-EaYAtt
of 113 liesSsJnksli.n..�•-ffltesfJ"'e., a8__727W
referred to as the Obligee, in the sum ofTsaJiuodresl seven Tbows?na Finy=4n anda—_
Dollars ($ 202, 45.1.,..82_), for the payment of which we bind ourselves, our legal representatives, successors
and assigns, jointly and severally, firmly by these presents.
WHEREAS, Principal has entered into a contract with Obligee, dated the -6th_ _.day of
for.° •. 08-0000270_OOL, _4YRply grid 9
•
..e
of
, hereinafter
, hereinafter
Felhr”Prs_...
NOW, THEREFORE if the Principal shall faithfully perform such contract or shall Indemnify and save harmless
the Obligee from all cost and damage by reason of Principal's failure so to do, then this obligation shall be null
and void; otherwise it shall remain in full force and effect.'' =
ANY PROCEEDING, legal or equitable, under this Bond may be instituted in any court of competent jurisdiction in
the location in which the work or part of the work is located and shall be instituted within two years after
Contractor Default or within two years after the Contractor ceased working or within two years after the Surety
refuses or fails to perform its obligations under this Bond, whichever occurs first. If the provisions of this
Paragraph are void or prohibited by law, the minimum period of limitation available to sureties as a defense in the
jurisdiction of the suit shall be applicable.
NO RIGHT OF ACTION shall accrue on this Bond to or for the use of any person or corporation other than the
Obligee named herein or the heirs, executors, administrators or successors of the Obligee.
SIGNED, SEALED AND DATED this
G -105578-C
? h__... day of __'eb.:.ua.y---,
Thomnspn Culvert Comnanv
\gyp (Pnndpal)
By �(/iX a��---.(Seal)
19P.s te.T.n Sst zeSy.SsamgertY(SurelY)
Cia
(*
THERESA A. HUNZIKER �r
✓i�Jv (Seal)
Attorney -in -Fact
maim
"f#C
4.10.08 Clarice Pearman - Thompson Culvert Company -.
Page_ 1
From:
To:
Date:
Subject:
Attachments:
Clarice Pearman
Mihalevich, Matt
4.10.08 3:33 PM
Thompson Culvert Company
02.29.08 Thompson Culvert Performance Bond.pdf
CC: Audit
Matt:
Attached is a copy of the Performance Bond for the above company. It will be filed with Res. 27-08. Please let me know if
there is anything else needed for this item. Have a good aftemoon.
Thanks.
Clarice