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HomeMy WebLinkAbout27-08 RESOLUTIONRESOLUTION NO. 27-08 A RESOLUTION AWARDING BID #08-15 AND APPROVING THE PURCHASE OF SIX (6) PREFABRICATED WEATHERING STEEL PEDESTRIAN BRIDGES FROM THOMPSON CULVERT COMPANY IN THE AMOUNT OF $189,520.00 PLUS ALL APPLICABLE TAXES FOR SCULL CREEK TRAIL BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS• Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #08-15 and approves the purchase of six (6) prefabricated weathering steel pedestrian bridges from Thompson Culvert Company in the amount of $189,520.00 plus all applicable taxes for Scull Creek Trail. PASSED and APPROVED this 19th day of February, 2008. APPROVED: By: ATTEST: By: Sri DAN COODY, Mayor , SONbRA E. SMITH, City Clerk/Treasurer Matt Mihalevich Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 2/19/2008 City Council Meeting Date Agenda Items Only Engineering Division Action Required: /GeS 2 -fie l�£� az. 7 -700 /ho/ng i da fait gemPan V '71 ,d PO<..frcoy Dtticipo Operations Department Approval of the purchase of 6 prefabricated weathering steel pedestrian bridges under Bid #08-15 from in the amount of $ for Scull Creek Trail. Cost of this request 4520-9520-5814.05 Account Number 06036/1 Project Number Budgeted Item X 790,547.75 Category / Project Budget 52,972.75 Funds Used to Date 737,575.00 Remaining Balance Budget Adjustment Attached Transportation Bond Trail Improvements Program Category / Project Name Trail Improvements Program / Project Category Name Sales Tax 2006A Construction Fund Fund Name s Department 1 City Attorney irector Finance and Intemal Service Director Mayor tT oB Date Date 2-i-og Date 7.AL,L Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in Mayor's Office Comments: Revised April 16, 2007 Matt Mihalevich Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 2/19/2008 City Council Meeting Date Agenda Items Only Engineering Division Action Required: Operations Department Approval of the purchase of 6 prefabricated weathering steel pedestrian bridges for Scull Creek Trail under Bid #08-15 from Thompson Culvert Company in the amount of $189,520.00 plus all applicable taxes. $ 207,050.60 Cost of this request 4520-9520-5814.05 Account Number 06036 / 1 Project Number 790,547.75 Transportation Bond Trail Improvements Category / Project Budget 52,972.75 Program Category / Project Name Trail Improvements Funds Used to Date Program / Project Category Name 737,575.00 Sales Tax 2006A Construction Fund Remaining Balance Fund Name Budgeted Item X Budget Adjustment Attached Department Director Date City Attorney Date Finance and Internal Service Director Date Mayor Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City Clerk's Office Received in Mayor's Office Comments: Revised April 16, 2007 aye ev le City Council Meeting of February 19, 2008 Agenda Item Number CITY COUNCIL AGENDA MEMO To: Mayor and City Council Thru: Gary Dumas, Director of Operations Ron Petrie, City Engineer From: Matt Mihalevich, Trails Coordinator Date: February 1, 2008 Subject: Scull Creek Trail Bridges—Equipment Only, Bid #08-15 • RECOMMENDATION Approval of the purchase of 6 prefabricated weathering steel pedestrian bridges for Scull Creek Trail under Bid #08-15 from Thompson Culvert Company in the amount of $189,520.00 plus all applicable taxes. BACKGROUND As construction of Scull Creek Trail continues to progress, a total of 6 pedestrian trail bridges are necessary to complete the trail from Mud Creek Trail south to Frisco Trail. In an effort to reduce cost, the fabrication and delivery of the bridges was bid directly by the City as Bid #08-15 and will delivered to the individual bridge sites to be installed by a contractor of Bid #08-16 (Scull Creek Trail Bridges — Installation). The individual bridges and lengths are listed below. Bridge Name Span Length CMN Bridge 62 feet Ash St. Bridge 64 feet Sycamore St. Bridge 38 feet Bridge Name Span Length Bernice Dr. Bridge 50 feet Cleveland St. Bridge 50 feet Frisco St. Bridge 80 feet DISCUSSION The style of bridges will match the recently installed Town Branch Trail Bridge (see photo below). The bridges will be fabricated from Weathering Steel (also known as COR -TIN Steel). This type of steel alloy will rust on the outside while forming a protective layer that will never require painting or any maintanance. The fabrication of the bridges was advertised on January 17th, 2008 as bid number 08-15 with official bids on February 8th, 2007. The official bid tab will be attached. BUDGET IMPACT Funds for the manufacture of the bridges outlined above has been budgeted as part of the Transportation Trail Improvements Program. Sufficient funding is available for these purchases. RESOLUTION NO. A RESOLUTION AWARDING BID #08-15 AND APPROVING THE PURCHASE OF SIX (6) PREFABRICATED WEATHERING STEEL PEDESTRIAN BRIDGES FROM THOMPSON CULVERT COMPANY IN THE AMOUNT OF $189,520.00 PLUS ALL APPLICABLE TAXES FOR SCULL CREEK TRAIL. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #08-15 and approves the purchase of six (6) prefabricated weathering steel pedestrian bridges from Thompson Culvert Company in the amount of $189,520 00 plus all applicable taxes for Scull Creek Trail. PASSED and APPROVED this 19th day of February, 2008. APPROVED: ATTEST: By: By: DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer BRIDGE STYLE Safely Rail Vertical (shown) Horizontal Special Top Chad Wob Diagonals Dm (shown) Wanen Floor Stringer Floor Beam End Post Decking Tropical hardwood- 1pe (shown) Treated wood- Douglas Fir Condole Example of the bowstring style bridge proposed Vertical Bottom Gard ;a A 11:7 0. Jr:, \ LI 50' long Town Branch Creek Bridge near the intersection of Razorback and 15` Page 2 J J 5 tO 2 u- 000 O a o> OgoF Bid 08-15, Scull Creek Trail Bridges - Equipment Only CERTIFIED: 0 2 x K W U 5 d '. J .. :.:7 ..._ 'ri d $32,700.00 Wheeler Lumber, LLC Bowstring $33,975.00 Wheeler Lumber, LLC Bowstring $23,250.00 Wheeler Lumber, LLC Bowstring $30,175.00 Wheeler Lumber, LLC Bowstring $30,175.00 Wheeler Lumber, LLC Bowstring $42,725.00 Wheeler Lumber, LLC Bowstring co O G Or> w 14 4 c iyr 01 0I v a to 0 ma id tuedwoD_ yanlnD uosdwotu $33,120.00 Anderson Bridge Per Specs $34,120.00 Anderson Bridge Per Specs $23,120.00 Anderson Bridge Per Specs $27,420.00 Anderson Bridge Per Specs $27,420.00 Anderson Bridge Per Specs $44,320.00 Anderson Bridge Per Specs on al co ,- Excel"Bridge Company '310.}-!;;.F3]- $43,000.00 :ek.4' $43,000.00 Excel Bridge Pratt "Bowstring" Truss $42,000.00 Excel Bridge Pratt "Bowstring" Truss $33,000.00 Excel Bridge Pratt "Bowstring" Truss $37,000.00 Excel Bridge Pratt "Bowstring" Truss $37,000.00 Excel Bridge Pratt "Bowstring" Truss $62,500.00 Excel Bridge Pratt "Bowstring" Truss an sf on p .y_ ,�_ _-,- co mo o $43,234.00 Echo Bridge, Inc Steel Bowstring $44,629.00 Echo Bridge, Inc Steel Bowstring $26,498.00 Echo Bridge, Inc Steel Bowstring c O m ta 4aco v 1 WW m m X O N W I6 .CD W !n $34,866.00 Echo Bridge, Inc Steel Bowstring $65,785.00 Echo Bridge, Inc Steel Bowstring $239,878.00 • ars, 0)0 40 $39,860.00 Contech Bridge Keystone $40,600.00 Contech Bridge Keystone $25,565.00 Contech Bridge Keystone $31,600.00 Contech Bridge Keystone $31,600.00 Contech Bridge Keystone $58,000.00 Contech Bridge Keystone $227,225.00 CO OF L'Q 'U1N}h .;G�C.n 1c 1 t043 o ;•y ." Q F ..� 4.10 ,_.N ..j4 1 CMN Bridge Manufacturer Model m W V m N m 5 SI w d L C a m to0 -o m N E D o(0 5a a m v m c m C� m LI C O O' 0 T CO d ^, N tE ct CO D 41 41 p on rn p rt m a) m tnt °uw , •c CO o W W U a 0 m Q 0 ~ CERTIFIED: 0 2 x K W U 5 d Anderson BRIDGES Andrea Foren Fayetteville City Hall 113 W. Mountain Fayetteville, AR 72701 February 11, 2008 Re: Scull Bridges (Bid# 08-15) Dear Andrea. I am writing this letter with regards to the above mentioned project and the AISC requirements. Thompson Culvert Company is acting solely as an agent for Anderson Bridges on this project. At no time will they be involved in any aspect of the fabrication process. Anderson Bridges will order and receive all raw materials directly from the supplier and prepare the raw material for fabrication. All fabrication will take place at our facility in Colfax, WI and all finished product will ship from Colfax to the jobsites located in or near Fayetteville, AR. As an AISC certified company, we are charged with the responsibility to use only AISC certified companies if any part of the fabrication process is sub -contracted to another firm. I assure you that no part of the fabrication on the above mentioned project shall be sub -contracted. Please feel free to contact me directly with any questions at (715) 210-6922. Thank you in advance for your consideration. Sincerely, Kory S. Weathers Principal 111 Willow Street - Collar WI 54730 - Phone: 715-962-2800 - Far 715-962-2801 Finance 8 Internal Services Director: Budget Manager. IT Manager: Dispatch Manager: Utilities Manager: Other: Revised 6/17/03 special Instructions: Per Bld #08-15 and Res # c m m Y m U as w IV + 3 Requester: Glnny APPerson Plall uW S :40 Address: 4151 East Kearney _ 'Vendor #: City Of Fayetteville Shipping/Handling Frisco St Bridge for Scull Creek Trail Development Cleveland St Bridge for Scull Creek Trail Development Bernice Dr Bridge for Scull Creek Trail Development Sycamore Bridge for Scull Creek Trail Development Ash St Bridge for Scull Creek Trail Development CMN Bridge for Scull Creek Trail Development 8 N 0 1 0 0 0 0 c m !Vendor Name: Thompson Culvert Company r o m b m d m N m o m0n m C D: 0 r,,- . N c 0 State: Missouri p P W IJ O o O V C. N co O co - A N O O O 23,120.00 i A N co O O 33,120.00 Unit Cost 4/1 O Cs oO o o O OO 50.00 50.00 M PVO y O O O N p 1.4 O b O Si V O b 0 00.ort'czs 4. P IQ b 0 0 Y O O b 0 Extended Cost 4520-95205814.06 4620.9520-5814.06 4520.9520.5814.05 4520-9520.5814.05 4520-9520-5814.06 4620.9520.6814.05 Account Numbers Requester's Employee #: 2283 Zip Code: Ship to code: 66803 104 Fob Point: O M N V O O O 0 % N .7.4f0 O a O C V ET N co N O S 0603611 0 S 01 a o 0 OP r 06036 I 1 0 o m a u 06036 / 1 3 3 C y c ' a - % m q= 5 �� ❑ Z. ID b N % p IT Z O I N su 01— 2 O i C c 3 m m .0 y 0 o j c cb D 0 2 .a e: 2/19/2008 Quotes Attach- • Yes: No:_X !Fixed Asset # 2.29.08 Clarice Pearman - Res. Nos. 27-08 & 28-08 Page 1 From: Clarice Pearman To: Mihalevich, Matt Date: 2.29.08 3:38 PM Subject: Res. Nos. 27-08 & 28-08 CC: Audit Matt: Sorry for the delay and inconvenience I was out with the "bug." Attached are copies of the above resolutions passed by City Council for your bridges. I will forward to Purchasing your requisitions for these items. Also, I will forward to you via interoffice mail three of four original signed agreements. Please let me know if there is anything else needed for these items. Have a good weekend. Thanks. Clarice Western Surety Company PERFORMANCE BOND l 0?omPson 62 7- 0g City[lir )1 - BOND NO. 70468220 KNOW ALL PERSONS BY THESE PRESENTS, That we Thompson Culvert company of _1.1_0_ Ford_Lane,_HazelyLood,—MO 63092-0158 hereinafter referred to as the Principal, and Western Surety Company as Surety, are held and firmly bound unto City of Fay-ettevil] e of 113 West Moujitai.n, Fayetteville, AR 72701 , hereinafter referred to as the Obligee, in the sum of Two Hundred Seven Thousand Fifty -One and 091100 Dollars ($__ 207_1051_-00_), for the payment of which we bind ourselves our legal representatives, successors and assigns, jointly and severally, firmly by these presents. WHEREAS Principal has entered into a contract with Obligee, dated the 26th day of February 2.0.08_, for P.O. 08-0000270-001, Supply Bridges NOW, THEREFORE, if the Principal shall faithfully perform such contract or shall indemnify and save harmless the Obligee from all cost and damage by reason of Principal's failure so to do, then this obligation shall be null and void; otherwise it shall remain in full force and effect. ANY PROCEEDING, legal or equitable, under this Bond may be instituted in any court of competent jurisdiction in the location in which the work or part of the work is located and shall be instituted within two years after Contractor Default or within two years after the Contractor ceased working or within two years after the Surety refuses or fails to perform its obligations under this Bond, whichever occurs first. If the provisions of this Paragraph are void or prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit shall be applicable. NO RIGHT OF ACTION shall accrue on this Bond to or for the use of any person or corporation other than the Obligee named herein or the heirs, executors, administrators or successors of the Obligee. SIGNED, SEALED AND DATED this 29th day of February _2008W G -105578-C Thompson Culvert Company By (Principal) (Seal) _W_e.stern_Ssarery_romo_anY (Scipo THERESA A. HU KER _. 8oribfar%Fect ; o... r - - _r- _` (Sur-ty) • Western Surety Company PAYMENT BOND BOND NO. 70468220 KNOW ALL PERSONS BY THESE PRESENTS, That we _Thompson Cul vert Cammpany of ane,_ttazelwood, MO 63042-0158 , hereinafter referred to as the Principal, and Western Surety Company as Surety, are held and firmly bound unto City of Fayetteville of 113 West Mountain, Fay_ettevillP, AR 72701 ,hereinafter referred to as the Obligee, in the sum of Two Hundred Seven Thousand Fifty -One and 00/100 Dollars ($-207, 051.00_), for the payment of which we bind ourselves, our legal representatives, successors and assigns, jointly and severally, firmly by these presents. WHEREAS Principal has entered into a contract with Obligee, dated 26th day of February —2 118 , for _P 0 08=000027_0-001 _S.upply_Bridges copy of which contract is by reference made a part hereof. NOW, THEREFORE if Principal shall, in accordance with applicable Statutes, promptly make payment to all persons supplying labor and material in the prosecution of the work provided for in said contract, and any and all duly authorized modifications of said contract that may hereafter be made, notice of which modifications to Surety being waived, then this obligation to be void; otherwise to remain in full force and effect. No suit or action shall be commenced hereunder (a) After the expiration of one (1) year following the date on which Principal ceased work on said contract it being understood, however, that if any limitation embodied in this bond is prohibited by any law controlling the construction hereof such limitation shall be deemed to be amended so as to be equal to the minimum period of limitation permitted by such law. (b) Other than in a state court of competent Jurisdiction in and for the county or other political subdivision of the state in which the project, or any part thereof, is situated, or in the United States District Court for the district in which the project, or any part thereof, is situated, and not elsewhere. The amount of this bond shall be reduced by and to the extent of any payment or payments made in good faith hereunder. SIGNED, SEALED AND DATED this 29th day of February G -105579-B 2008 Thompson Culvert Company (Pnncipal) By (Seal) ,•"'„ ZY • _W_estexn_Suret y Company ^`` '• (Surety) a '- / / . / r7 tiiP4Yl. By ERESA A. 11 Attorney-in;Fadt; �. - Western Surety Company BOND NO. 70468220 POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY-IN-FACT Know All Men By These Presents, That WESTERN SURETY COMPANY, a South Dakota corporation, is a duly organized and existing corporation having its principal office in the City of Sioux Falls, and State of South Dakota, and that it does by virtue of the signature and seal herein affixed hereby make, constitute and appoint James P Cittadino, Gregory L Stanley, Michael T Reedy, Theresa A Hunziker, Kathleen Fourcault, Gary L Riek, Donna J Thone, Christopher M Layton, Individually of Saint Louis, MO, its true and lawful Attomey(s)-in-Fact with full power and authority hereby conferred to sign, seal and execute for and on its behalf bonds, undertakings and other obligatory instruments of similar nature - In Unlimited Amounts - and to bind it thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer of the corporation and all the acts of said Attorney, pursuant to the authority hereby given, are hereby ratified and confirmed. This Power of Attorney is made and executed pursuant to and by authority of the By -Law printed on the reverse hereof, duly adopted, as indicated, by the shareholders of the corporation. In Witness Whereof, WESTERN SURETY COMPANY has caused these presents to be signed by its Senior Vice President and its corporate seal to be hereto affixed on this 18th day of September, 2007. State of South Dakota County of Minnehaha } ss WESTERN SURETY COMPANY Ase. Bruflat, Senior Vice President On this 18th day of September, 2007, before me personally came Paul T. Bruflat, to me known, who, being by me duly sworn, did depose and say: that he resides in the City of Sioux Falls, State of South Dakota; that he is the Senior Vice President of WESTERN SURETY COMPANY described in and which executed the above instrument; that he knows the seal of said corporation; that the seal affixed to the said instrument is such corporate seal; that it was so affixed pursuant to authority given by the Board of Directors of said corporation and that he signed his name thereto pursuant to like authority, and acknowledges same to be the act and deed of said corporation. My commission expires November 30, 2012 • i D. KRELL • • f E1 NOTARY PUBLIC .w��. e i °•3 SOUTH DAKOTA �'=�71 CERTIFICATE D. Krell, Notary Public 1, L. Nelson, Assistant Secretary of WESTERN SURETY COMPANY do hereby certify that the Power of Attomey hereinabove set forth is still in force, and further certify that the By -Law of the corporation printed on the reverse hereof is still in force. In testimony whereof 1 have hereunto subscribed my name and affixed the seal of the said corporation this - 29TH day of FEBRUARY 2008 -: G Form F4280-09-06 .......:4 o t.: ti . yra".. : i NQ Po � * _ •�i - no DMS" �\'.- p) /'�- STATE OF MISSOURI COUNTY OF CITY OF' ST. LOUIS 'On FEBRUARY 29, 2008 SS: WESTERN SURETY COMPANY / L. Nelson, Assistant Secretary before me, a Notary Public in and for said County and State, residing therein, duly commissioned and sworn, personally appeared known to me to be Attorney -in -Fact of WESTERN SURETY COMPANY the corporation described in and that executed the within and foregoing instrument, and known to me to be the person who executed the said instrument on behalf of the said corporation, and he duly acknowledged to me that such corporation executed the same. 40, IN WITNESS WHEREOF, I have set my hand and affixed my official seal, the day and year stated in this certificate above. THERESA A. HUNZIKER h 1 My Commission Expires: KATHRYN A. MOSES Notary Public - Notary Seal State of Missouri St. Louis Ci Commission # 05511481 /60c14,..tv^ CUettLe-xi---"-e NOTARY PUBLIC Authorizing By -Law ADOPTED BY THE SHAREHOLDERS OF WESTERN SURETY COMPANY This Power of Attorney is made and executed pursuant to and by authority of the following By -Law duly adopted by the shareholders of the Company. Section 7. All bonds, policies, undertakings, Powers of Attorney, or other obligations of the corporation shall be executed in the corporate name of the Company by the President, Secretary, and Assistant Secretary, Treasurer, or any Vice President, or by such other officers as the Board of Directors may authorize. The President, any Vice President, Secretary, any Assistant Secretary, or the Treasurer may appoint Attorneys in Fact or agents who shall have authority to issue bonds, policies, or undertakings in the name of the Company. The corporate seal is not necessary for the validity of any bonds, policies, undertakings, Powers of Attorney or other obligations of the corporation. The signature of any such officer and the corporate seal may be printed by facsimile. • • • • Western Surety Company. -PERFORMANCE BOND BOND. NO. 70468220.• KNOW ALL PERSONS BY THESE PRESENTS, Thatwe -Theta- r'nm?an.y -6( wpi-De' b t-p_�Bet4D r- hdinPea" eit bar Parfnmeti • 10_FArd__Le De., _ H az a 11+OAd ,_)10_639 422.0158 referred to as the Principal, and Western Sure Como?nv as Surety, are held and firmly bound unto .S.ity._af-EaYAtt of 113 liesSsJnksli.n..�•-ffltesfJ"'e., a8__727W referred to as the Obligee, in the sum ofTsaJiuodresl seven Tbows?na Finy=4n anda—_ Dollars ($ 202, 45.1.,..82_), for the payment of which we bind ourselves, our legal representatives, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, Principal has entered into a contract with Obligee, dated the -6th_ _.day of for.° •. 08-0000270_OOL, _4YRply grid 9 • ..e of , hereinafter , hereinafter Felhr”Prs_... NOW, THEREFORE if the Principal shall faithfully perform such contract or shall Indemnify and save harmless the Obligee from all cost and damage by reason of Principal's failure so to do, then this obligation shall be null and void; otherwise it shall remain in full force and effect.'' = ANY PROCEEDING, legal or equitable, under this Bond may be instituted in any court of competent jurisdiction in the location in which the work or part of the work is located and shall be instituted within two years after Contractor Default or within two years after the Contractor ceased working or within two years after the Surety refuses or fails to perform its obligations under this Bond, whichever occurs first. If the provisions of this Paragraph are void or prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit shall be applicable. NO RIGHT OF ACTION shall accrue on this Bond to or for the use of any person or corporation other than the Obligee named herein or the heirs, executors, administrators or successors of the Obligee. SIGNED, SEALED AND DATED this G -105578-C ? h__... day of __'eb.:.ua.y---, Thomnspn Culvert Comnanv \gyp (Pnndpal) By �(/iX a��---.(Seal) 19P.s te.T.n Sst zeSy.SsamgertY(SurelY) Cia (* THERESA A. HUNZIKER �r ✓i�Jv (Seal) Attorney -in -Fact maim "f#C 4.10.08 Clarice Pearman - Thompson Culvert Company -. Page_ 1 From: To: Date: Subject: Attachments: Clarice Pearman Mihalevich, Matt 4.10.08 3:33 PM Thompson Culvert Company 02.29.08 Thompson Culvert Performance Bond.pdf CC: Audit Matt: Attached is a copy of the Performance Bond for the above company. It will be filed with Res. 27-08. Please let me know if there is anything else needed for this item. Have a good aftemoon. Thanks. Clarice