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HomeMy WebLinkAbout26-08 RESOLUTIONRESOLUTION NO. 26-08 A RESOLUTION AWARDING BIDS #08-05 - #08-13 AND BID #08-29 AND APPROVING THE PURCHASE OF ]3ULK CONSTRUCTION MATERIALS AND SERVICES UTILIZED BY VARIOUS DIVISIONS OF THE CITY OF FAYETTEVILLE IN THE ESTIMATED AMOUNT OF $3,516,486.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bids #08-05 - #08-13 and Bid #08-29 and approves the purchase of bulk construction materials and services utilized by various divisions of the City of Fayetteville in the estimated amount of $3,516,486.00. PASSED and APPROVED this 19th day of February, 2008. APPROVED: ATTEST: By: DA COODY, Mayor By: cO ta,> t SONDRA E. SMITH, City Clerk/Treasurer �.o`�R$JTRE47'"'% _U; • iia E ••FAYETTEVILLE..43 : .,� • 9 %9sy RKASSPc). Perry Franklin / Ginny Apperson Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements February 19, 2008 City Council Meeting Date Agenda Items Only Transportation Division Action Required: 2 -FS glo8 eJK Can. aco11e1 /rke,igrta is Operations Department A resolution awarding Bid #08-05 - Bid #08-13 and Bid #08-29 for and approving the purchase of bulk construction materials and services utilized by various divisions of the City of Fayetteville in the estimated amount of $3,516,486.00. $ 499,584.00 $ 1,566,396.00 $ 685,759.00 $ 90,000.00 $ 674,747.00 $ 3,516,486.00 Cost of this request 4470.9470.5814.05 4470.9470.5417.00 4470.9470.5814.00 4470.9470.5814.05 4520.9520.5809.00 Multiple Account Number 02016/1 02052/1 02053/1 05039 / 1 06035/0609 Multiple Project Number Budgeted Item X $ - 1,094,745.00 $ 2,286,916.00 $ 969,127.00 $ 97,620.00 $ 22,864,086.00 $ 27,312,494.00 Category/Project Budget $ 205,622.00 $ 141,135.00 $ 81,029.00 $ 6,964.00 $ 3,070,122.00 $ 3,504,872.00 Funds Used to Date $ 889,123.00 $ 2,145,781.00 $ 962,163.00 $ 90,656.00 $ 19,793,964.00 $ 23,807,622.00 Remaining Balance Budget Adjustment Attached Trail Development In -House Pavement Improvements Sidewalk Improvements Scull Creek Trail Corridor Transportation Bond Street Improvements Multiple Program Category / Project Name Trail Improvements Transportation Improvements Transportation Improvements Trail Improvements Transportation Improvements Transportation Improvements Program / Project Category Name Sales Tax Capital Improvements Sales Tax Capital Improvements Sales Tax Capital Improvements Sales Tax Capital Improvements Sales Tax 2006A Construction Fund Sales Tax Capital Improvements Fund Name rtment l'rector Date titsiktornet 2-5-og Date -Finance and'1nt¢rnal Service Dire for z( MayoDa Previous Ordinance or Resolution # Original Contract Date Original Contract N Comments: a¶7ttevfi1ee ARKANSAS City Council Agenda Item To: Mayor and City Council Thru: Gary Dumas, Director of Operations From: Perry Franklin, Transportation Superintendent Ginny Apperson, Financial Coordinator Date: February 19, 2008 Subject: A resolution awarding Bids #08-05 - #08-13 and Bid #08-29 for and approving the purchase of bulk construction materials and services utilized by various divisions of the City of Fayetteville. Recommendation: Staff recommends a resolution awarding Bid #08-05 — Bid #08-13 and Bid #08-29 for and approving the purchase of bulk construction materials and services, utilized by various divisions of the City of Fayetteville, in the estimated amount of $3,516,486.00. Background: The purchase of bulk construction materials and services is necessary to maintain the City's current infrastructure and to implement the Capital Improvement Program projects outlined in the 2008 Annual Budget & Work Program and five-year Capital Improvement Program plan. Discussion: Sealed formal bids for thermal striping, reflectorized paint marking, curb and gutter, topsoil, hillside gravel, concrete, asphalt and aggregate materials, bricks, and truck hauling services were publicly read and the results are attached to this memo. Staff recommends awarding the thermal striping bid to Time Striping, Inc., the reflectorized paint marking bid to Asphalt Striping Service, the curb and gutter bid to Sweetser Construction, Inc., the topsoil bid to S & R Trucking, the hillside gravel bid to McClinton -Anchor for materials picked up by City staff and S & R Trucking for delivered materials. Staff recommends awarding the concrete bid to Tune Concrete Company, as the primary supplier, and Beaver Lake Concrete as a secondary supplier, for use on an "as needed" basis, in the event that Tune Concrete Company cannot supply the necessary materials within the time frame required to complete a project. Staff recommends awarding the asphalt and aggregate materials bid to Kiewit Southern Co. (asphalt material purchases), McClinton -Anchor (asphalt milling sales) and Northwest Arkansas Quarries, LLC. (aggregate material purchases) as primary suppliers, with McClinton -Anchor as the secondary supplier for asphalt and aggregate purchases, for use on an "as needed" basis, in the event that Kiewit Southern Co cannot supply the necessary materials in the time frame required to complete a project Staff recommends awarding the bricks bid to . Staff recommends awarding the Truck Hauling Services to Sweetser Construction, Inc. as the primary supplier with the option to utilize other bidders based on price and availability, in the order as follows: Patncks Trucking, Doss Construction / Trucking, Roll Off Service, Inc., Northwest AR Trucking, S & R Trucking, Les Rogers, Inc., and Central Group, LLC. Budget Impact: Funds for the acquisition of these materials and services have been budgeted in the Trail Development, In -House Pavement Improvements, Sidewalk Improvements and Scull Creek Trail Corridor, and Transportation Bond Street Improvements Capital Projects. Sufficient funding is available for the 2008 purchases. Attached: Bid 08-05 Thermal Striping Bid 08-06 Reflectorized Paint Markings Bid 08-07 Curb and Gutter Bid 08-08 Topsoil Bid 08-09 Hillside Gravel Bid 08-10 Concrete Bid 08-11 Asphalt and Aggregate Bid 08-13 Truck Hauling Services Bid 08-29 Bricks RESOLUTION NO. A RESOLUTION AWARDING BIDS #08-05 - #08-13 and BID #08- 29 AND APPROVING THE PURCHASE OF BULK CONSTRUCTION MATERIALS AND SERVICES UTILIZED BY VARIOUS DIVISIONS OF THE CITY OF FAYETTEVILLE IN THE ESTIMATED AMOUNT OF $3,516,486.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bids #08-05 - #08-13 and Bid #08-29 and approves the purchase of bulk construction materials and services utilized by various divisions of the City of Fayetteville in the estimated amount of $3,516,486.00. PASSED and APPROVED this 19th day of February, 2008. APPROVED: ATTEST: By: By: DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer . Time Stri nina. Inc. . ' w'2r.:- I TOTAL 0 tO 0 69 $1,050.00 0 0 O to 0 0 6N 0 00'00L$ $1,000.00 0 0 0 r w Unit Price O 6 f9 $175.00 O 0 6 O N 9 O 0 6 O CO 69 0 0 O LO 69 0 9 r - f9 00'01.$ Total Bid Based on Estimates = Item #` =M4'? Description z - Estimated Qty 1 Hot Truck Applied Thermoplastic White Or Yellow (4") - 15,000 LF Per Linear Foot 2 Hot Applied Thermoplastic Arrows - Each 6 EA 3 Hot Applied Thermoplastic Words - Each 6 EA 4 Hot Applied Thermoplastic Railroad Emblems - Each 1 EA 5 Hot Applied Thermoplastic Handicap Emblems - Each 2 EA (Blue Background With White Emblem) 6 Hot 4" Hand Applied Thermoplastic For Parking Spaces - 100 LF Per Linear Foot I 7 Hot 12" Hand Applied Thermoplastic Stop Bars - Per 100 LF Linear Foot 1 I w J J_ W co dw > M o LL w N u_ 0 o 0 uj rw wort) Bid 08-06, Reflectorized Paint Markings o t 0 0 0 0 N OR N N o rVt G 4. d 41..."-N N a c 0 owi. 3 j aE 3 O O O E O Ol m cc O m W O Y c c c c Y ` Y a Y W R NNN N 2i 2 i 2 C C C C C C as 91 10 0:1 CZ aaaa LI -0 0 000 N N N N N O O O O O 0 G O D U U N W 0000 K K K K X K N ., a in to TOTAL BID $37,805.80 11 TOTAL BID $89,586.00 Ij T. Time Striping, Inc.: Extended 00 R OO O V r 0 0 fA 60 00 o o o N O O tp iA N M N N r M M M m V3 fA fA E0 moo wee/. a 0 0 0 0 0000 N O N C) N 1p N O f9 fel M - Asphalt Striping Service • Extended 0 o o 06 to N N V 6436%1 o m 0 0o 0 O O O O to N 0 O O N- {AM eco I_ Per Item J mm 0 0 0 cote 0 0 o 0 tome,. Anderson Striping o o v o o w o 0 vO0ooNr N N O N n ffl V ei Y) im eta 69see 1 TOTAL BID $40,628.40 1 Per Item $0.05 $0.05 0 0 0 0 0 0 0 66 v o r tin 69 A fA fA o t 0 0 0 0 N OR N N o rVt G 4. d 41..."-N N a c 0 owi. 3 j aE 3 O O O E O Ol m cc O m W O Y c c c c Y ` Y a Y W R NNN N 2i 2 i 2 C C C C C C as 91 10 0:1 CZ aaaa LI -0 0 000 N N N N N O O O O O 0 G O D U U N W 0000 K K K K X K N ., a in to w J J w F - w o T to0U. LL CO a 0 0 Q 0 F O N Bid 08-07, Curb and Gutter Tomlinson Asphalt Company; Inc. f; TOTAL 0 0 O 0r O N 0 C r W 0 O N0 NCri 0 0 O N 0 O r 69 0 O to 0 O 0 coO 6 0 O 0 fR 0 O 0 h N f9 09 0 O ul N o M 0 O NO r 0 O O 0rN N fn (0 $229,250.00 11 11 11 II II II II II II II 11 II 11 UNIT PRICE WC LS Per linear foot I O In 0) Per linear foot I 0 In O 4,-) Per linear foot 0 In t7 N Per linear foot I 0 In IA o.. -,-)(A Per linear fobt 0 In O Per linear foot In I-- th t9 Per square loot I O N V 1R Per square foot N <o In 05 Per square foot I N r O 0' l Per square foot O N N 19 Per square foot O O O Per square foot SweetserConstruction TOTAL $27,750.00 0 N w o 0 r --N co w $12,500.00 0 I-- 0 0 O N w 0 O N M w o O co N In o 0 0 O M � 0 0 N In in 0 0 Yl N 03 0 0 O T N IN 0 O 0 (0 N a f II II II II II II II II II II II II I I UNIT PRICE In N of In Per linear foot In N tG w Per linear foot In r• -•O tri I» Per linear foot 0 N y) Per linear foot 0 '- IA Per linear foot 0 0, w Per linear foot 10 [7 O I» Per square foot 0 V v) Per square foot 0 (7 In w Per square foot S5.05 Per square foot N O P (0 O ) q y `m Ct. N O IO 0) Per square foot OI tsa y M {:wfff a xH :at0 dl x x x x x x x x x x x x . •0 • 3,000 estimated qty 500 estimated qty 500 estimated qty 1,000 estimated qty 500 estimated qty 500 estimated qty 10,000 estimated qty a t o CC E E 10,000 estimated qty 3,000 estimated qty 3,000 estimated qty 2,000 estimated qty Hand Formed "Type A" Curb and Gutter (per specifications) Hand Formed -Type 0" Curb and Gutter (per specifications) Hand Formed "Type D" Curb and Gutter (per specifications) Hand Formed "Type IT Curb and Gutter (per attached specifications) Flatwork - 4" Thick (Sidewalk, Driveway Approaches, Access Ramps) Flatwork - 4" Thick (Sidewalk, Driveway Approaches, Access Ramps) Flatwork - 6" Thick (Sidewalk, Driveway Approaches, Access Ramps) Flatwork - 6" Thick (Sidewalk, Driveway Approaches, Access Ramps) Flatwork 4" - 6" Thick (Sidewalk, Driveway Approaches, Access Ramps) Street Repair - 8" Thick T..+. I rva flaen.1 an Petimntnc : Bid award Is contingent upon vendor me CERTIFIED: Bid 08-08, Topsoil J 0 H W: U ft in 1± 'Zi 0 0 0 0 0 O N 40 0 N 0 '1 O 0 O) 40 S & R Trucking C0 O O N 40 Sweetser Construction V 0 N r C41. 40N N O) 40 Wiles, Sherman N O O O O O N N 40 O 9 0 40 Wiles Construction O) N 0 u 0 O .31U a c 0 N 0 .0 J A c C A c 0 0 4, 0 0 0 m a E E c 0) a) u E `O 9 0 0 0 o. c 0 0, c C 0 0 N 3 m ui U O Z 0 •1 4 �.irt Bid 08-09, Hillside Gravel Total Bid Based on $59,150.00 $15,000.00 oo o O o o co to o O n n v N toI 00'006`£9$ $1.75 $26,250.00 $3.75 $37,500.00 $63,750.00 tt y J F Oma O O f9 73 CO O O O vt to O O N oi 1A 0 O n W v ww a•s Z O o n a0 w nn Nj'jU eii..r �.. tU r43 $15,000.00 oo o OO o o n N 4 o n N II N Vi $21,000.00 o o r 4» o an r w In r w O v r w BIDDER 2 McClinton -Anchor 3 Roll Off Services, Inc. 4 S & R Trucking - 5 Stephens Red Dirt 6 Sweetser Construction N 0 O U a O N btO E s •o C co 0 O tou 0 0. N E 3 c OI C 0 E 0 d 0 0 a -. c 0 rn c c 0 0 C N GD W U 0 O •z • W 0 CERTIFIED: Bid 08-10, Concrete ate. Company; W •O9 OoO N <h. 2 w R N. N - w 0 N 6, OOO o• N 4 O OR Ob g $0.00 I OONON O OOnC Ni�69. 6 I� ¢ n co. 69aL:ww r`D9 .. the. Y[ U O OOOUC O O O 4, U N 0N O wa O'. O ""'' O D O O O <" O OC CN ww Per Item 000C NNw'9w ,Awu L nt Concrete ,any t U Wn 0 N D O 0 con 19 O N • NO 00 O ° N Wf 0ONNOO 2 M 9 0 9 $1.875.00 1 oOOo N NLX6 W F N ) H I).01-. CI tO •9)' ..$ 0' 0ry4 4.4 No Bid L m o Z 2 co 0 Z Per Item o O N O N N N N O N w w N N w O O w I-- 4,1 N 19 n i9 100 w O w r_ -f- co .... 6 ?�- r_ Extended O 08 o n w O n N ° O N w O O 0 0 co O w a O 0 0 6 L 9 OO C NN o o N a O O N w O N w O O .- w {:t O O. y O ^:D' O...d.. a ALP.• x •N m Z 0 O O 69 1 $1200.00 I TOTAL BID $311,725.00 Beaver Lake Per Item U Vi 69 S OM $74.50 $78.50 I $2.50 O KN O W V0I N a O 0M $94.00 Per Item v O N O NN w C y W 0 O N N 'w 0 6 N N Nbe) O O O n w $9,600.00 $250.00 1 0000£$ L a 0 O N w 0 O O w 0 O N <w 0 N N <» 0 'Ey o. C• N 'j,; r �' co I.'r k ICI o 0 O O w 0 N N w Arkhola Sam Com; 0 0 O I� CO O o» O A w O N (D N w w O N w 7) C O co w O O) w . O O N t9 0.• -U ON '.r, a a O N w O N wa.• TOTAL BID 3 4000 PSI 111/4" Max. Aggregate size vvan river 1,000 Reinforcement, 4" Slump 4 5000 PSI 1/114" Max. Aggregate Size, 4" Slump 100 5 1% Calcium Chloride Admixture 100 6 2% Calcium Chloride Admixture 60 7 Air Entraining Admixture 2,500 8 Hot Water 500 9 3/4" Rock 3,000 10 Exposed Aggregate 50 11 Flowable Fill 50 12 1 inhtweinht Concrete 50 14 Concrete Sand 100 15 Masonry Sand 50 O 0 0 o_ N 0 E c C U 6 E E 01 a c0 0 c. 0 m 0 0 W 0 0 0 Z 0. ag eck ag -s 8 R Trucking PRICE PERIEXTENDED EACH PRICE 222 |2215 / )`| Rogers Group. Inc. (Fayetteville Lemur:nn) PRICE PERIEXTENDED EACH PRICE EE,z.,l;; �j�aag12 E !! „ 2 / ;! 2 EXTENDED PRICE !!,! !:°°;;,! (§/\ \( ,; ;, IPRICE PER EACH .212 . l Northwest Arkansas Quangos EXTENDED PRICE !! !__..._; (((§§|).( . I!! ,.,! },. PRICE PER EACH _ Mccnnton-Anchor Denman (Sharps Quarry) EXTENDED PRICE }§(§ ;l;. �:| \ ! ! ; 21 ; ; 0 \;; (;aa- MCCIIntOn Anchor Division (Hindsville Quarry) PRICE PER EXTENDED EACH PRICE .,.! ,. !:" F, r a °°t a ` y\ . 0• :,; , ; K ewil Southern Company \ ;n. \§( §! See NWA Ouames | 8 A See NWA Dwmma See NWA Ovines ! 8 A t ! IPRICE PER EACH 28 Hutchens Construction E XTEN0ED PRICE ||§ !!}. $14.250 OD ° 22 {� \ /_a! I PRICE PER I EACH ;;l: Total Bid Based Suction A: I eV • 'SECTION Al.BULK MATERIAL ITEMS FOR PURCHASE }!l,44 cert&&. -'SECtION.B: ASPHALT MILLINGS FOR SALE - (e nl Ut CKIP PON \} |] Semi DESCRIPPON } \\ )II II!. !. ! � a!) • !/ § 'NOTICE: Bid award is Hutchens Construction Company City of Fayetteville 2008 Delivery Rates Bid for the period from January 1, 2008 thru December 31, 2008 Rates good up to fuel price of $3 50. If fuel price is more than $3.50 an additional surcharge will be added. Haul Rate 1.67 2.09 Miles Haul Rate 49 11.69 f' 1}8}= 51 12.11 53 12.52 55 12`'t3 55 12.95 •1`5 57 13.36 5$,.`_,.13 6F: 59 13.78 61 14.19 2k 1 •4fl y 63 14.62 64 F:14ti,8= a 0 CO 0) N d W J 5 00 2 W �a< G LL o Csj Bid 08-10, Concrete Eo. E a E J o a 2 N w .c N V e i < N or 0 6 N N Vl N NU 0 0 d o f U R < R co > > - o' m a m w 'x 0 o : 0 0) cn oo, rnE , a 01 6 6 6 0< 0 0 _Te w K w y x a a 0 u E IC 0, m- E n 0 0 i E e i o o Q 0 c U V V C V U U CI 0_ V n c c '"--- - N` E EJ c Yp a LL OI O o y N N B N 'U tU E F O V a mt a a a p a CO CO c T� K m` y 0 0 a o E o V 0 W a 3 L a c N 0 0 0 0 'ate:: .1.. v N o 0 On O o < O re I0•- N G= i1 W IL J F 0 2 3500 P511/1/4" Max ill N w a w '0 r OO of 0 N®-. 40 V 0 0 0 0 n 0 0 0 U 0 E E E m 0 E c n 0 c V rn c 0 V N n m w 0 Z n < V) $172.375.00 1 O N 0' w o 0100 n 69 O O O (O 0 0 O 0011 0 w O 0 69 N IN N V W w o W Q< 69a U C ,,,!!l���V'{{{rrr ppp O O - o o 0 Nw O 0 0 w to COI 1xsia`tl O' o w O' 2 (w9 o ca 69 Cil n nw 0 0 w 0 0, w 0 O w 54.00 0 w O0' e W LC) IO 49 0i m CO tkaa $125.00 0 O W 0 o 49 Li 0 0 0 0 V) 0 0 m w 0 o n n t 0 0 L...- 0 0 w 0 NI NI w 0 9 o of I $1,875.00 1 $5.250.00 0 co N w 0 o o w 0 o! o �''. a 0 O z 1 No Bid r�Mid'Contihd T Per Item 0 o r - o N r --W w n N w p N 'O co,CD N w N N w o O w $3.75 n w N Tr V) o CO Ow $9200 Per Item No =` 7u -' t a c c W 0 po Vi n w $173,750.00 0 o o v' ai wwwcw $7,850.00 0 0 0 0 9i o N 49 c V C 0 0 0 0 0 0 0 0 0 0 0^ voi o n Q !9 www 0 0 0 w 1 $1.200.00 1 TOTAL BID $311,725.00 k0 C� ,.J," ,L >•1 m E 0 0 0 N h w0 0 N c' 69 o O R S pp N o nw N O N 69 w w O [7 w $1.50 $83.50 $63.00 $94.00 Perltem No 0 O N w 0 O N w o o N eei w $227,500.00 0 00 O lc w 0 w 0 0 0 w w a c o NNN w o o o 0 0 O N 0' w w w w a E 00 00' w $1,250.00 Arkhola Sa& F 1 »Com; Per Item r 0 m w o c' w 0 w w o rn w N o ry vi w w a O 0 ri w 0 0 0 m' ri o vi n 4 w S 0 o Z 0 N 4, 0 N w TOTAL BID Eo. E a E J o a 2 N w .c N V e i < N or 0 6 N N Vl N NU 0 0 d o f U R < R co > > - o' m a m w 'x 0 o : 0 0) cn oo, rnE , a 01 6 6 6 0< 0 0 _Te w K w y x a a 0 u E IC 0, m- E n 0 0 i E e i o o Q 0 c U V V C V U U CI 0_ V n c c '"--- - N` E EJ c Yp a LL OI O o y N N B N 'U tU E F O V a mt a a a p a CO CO c T� K m` y 0 0 a o E o V 0 W a 3 L a c N 0 0 0 0 'ate:: .1.. v N o 0 On O o < O re I0•- N G= i1 W IL J F 0 2 3500 P511/1/4" Max ill N w a w '0 r OO of 0 N®-. 40 V 0 0 0 0 n 0 0 0 U 0 E E E m 0 E c n 0 c V rn c 0 V N n m w 0 Z • • ra oor Bid 08-11, Asphalt and Aggregate /pc \ \ 00. ..,. SE (!!!.,l\ 21 ,,,,,,N \ .�! , Rogers Group. Inc. (Fayetteville Location( No Bid !!! ,,, ,_.!!;� ! § ,! !;])/ s! Prke Per Ton No Bid Rogers Group. Int. r Lowell Location)I{ EXTENDED I PRICE |||| |�� §;3 §§\ * | I|; _ PRICE PER EACH NoMwest Arkansas Quarries EXTENDED PRICE ||| !;•�^�`% \\\\\|)\ ! ||| et PRICE PER EACH © ||;| / i!§; ° )§ | !! ! ! 55.50 1 53)50.00 is ) !2! PRICE PER EACH 334.90 „c i 55.951 ,,,, a. . \| / u PRICE PERI EXTENDED EACH PRICE II` No Ea §\ `a'� § 1 {} !!, �� ;; Pxtiztahtt.-_,tint! l BINJ(MATEItNLITEMSFOR PURCHASE Plat Notching ConstrocHOn :I Riewll Southern Company • EXTENDED PRICE 5841.500.00 8 "<<.<< a 00.000'L6IIt- 2 t.,< cc ;|||i||i . EXTENDED PRICE tom ono Da = 03E 0. PRICE PER EACH H !!.,! „ ! ITv memo imam Total BM Based Section A: \ ( ; 4!(\ / !! i2 ti !| !! (}!)|; [ ( �| !)|I{ 1111 Lai w. may- Resleue[swa ithunw, a..ao ata idiom Donate sof 4 j I ` ;I![ ( \ a .,., .,..._\ .. / ) ! { \ { 00