HomeMy WebLinkAbout243-08 RESOLUTION1
RESOLUTION NO. 243-08
A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN
THE AMOUNT OF $360,000.00 TO THE GASOLINE AND DIESEL
EXPENSE BUDGETS IN FLEET OPERATIONS BY RECOGNIZING
REVENUE FROM THE FUEL CHARGES ACCOUNT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in the amount of $360,000.00 to the
gasoline and diesel expense budgets in Fleet Operations by recognizing revenue
from the Fuel Charges account.
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PASSED and APPROVED this 16th day of December, 2008. -oY pF SGS
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SONDRA E. SMITH, City Clerk/Treasurer
APPROVED:
ATTEST:
DAN COODY, Mayor
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2008
Department: Operations
Division: Fleet Operations
Program: Vehicle Maintenance
Date Requested
12/16/2008
Adjustment Number
Project or Item Added/Increased:
$59,000 is requested in the gasoline account and
$301,000 is requested in the diesel fuel account.
Project or Item Deleted/Reduced:
$360,000 from the Fuel Charges account.
Justification of this Increase:
The cost of fuel was higher than budgeted.
Justification of this Decrease:
Due to the higher cost of fuel, the revenue is also higher.
Sufficient funding remains to comply with city policy.
Increase Budget
Account Name Account Number Amount Project Number
Gasoline
Diesel
Account Name
Fuel Charges
9700 1910 5213 00 59,000
9700 1910 5213 01 301,000
Decrease Budget
Account Number Amount Project Number
9700 0970 4429 02 360,000
Approval Signatures
Requested By
g
i Directo
Department Director
Date
J? z�
Date
Date
Finance Director n Date
4741
Mayor Date
Budget & Research Use Only
Type: A 13 C E
General Ledger Date
Approval Date
Posted to General Ledger
Posted to Project Accounting
Initial Date
Initial Date
Initial Date
Kevin Springer/
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Submitted By
.
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
12/16/2008
City Council Meeting Date
Agenda Items Only
Budget & Research
Division
Action Required:
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zind -Allusthut
Finance
Department
To increase the gasoline and diesel expense budgets in Fleet Operations by recognizing revenue and approving a
budget adjustment in the amount of $360,000.
360,000.00
Cost of this request
9700.1910.5213.00
9700.1910.5213.01
Account Number
Project Number
Budgeted Item
XX
2,063,875.00
Category / Project Budget
$ 2,078,366.00
Funds Used to Date
$ (14,491.00)
Remaining Balance
Budget Adjustment Attached
XX
Materials & Supplies
Program Category / Project Name
Vehicle Maintenance
Program / Project Category Name
Shop
Fund Name
Department Director
Th.9 tN
City Attorney
Finance, Director
Mayor
Date
2( 1212-Q4*- Original Contract Number:
Date
Previous Ordinance or Resolution 4t
Original Contract Date:
Date
Date
Received in City
Clerk's Office )d_121 -0c%
Received in
Mayor's Office
Comments:
Revised April 16, 2007
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ARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO: Mayor Coody and City Council
THRU: Paul A. Becker, Director of Finance
FROM: Kevin Springer, Budget Director f%
DATE• December 2, 2008
SUBJECT: Budget Amendment: Fleet Operations Fuel (Shop Fund)
Recommendation
Staff recommends approval of the attached Budget Amendment for $360,000 in the Shop Fund for
the purchase of Gasoline and Diesel. The expense is fully covered by additional Fuel Revenue
received in 2008.
Discussion
The Shop Fund is an internal service fund that is used to handle the acquisition and maintenance of
equipment and vehicles utilized by. the City's operating divisions. The Shop Fund's source of
revenue is from charges to other City operating funds based on equipment and vehicle usage.
Currently the expense budget for the purchase of fuel is estimated to be overbudget by $360,000.
Since the cost of fuel is passed directly to the user divisions there will be additional revenue received
to offset the increase in budget.
Budget Impact & Closing
The $360,000 requested in this Budget Amendment comes from revenue and does not increase the
use of operating reserves. If you have any questions concerning the attachment, please feel free to
contact either Paul A. Becker (575-8330) or Kevin Springer (575-8226). Thank you for your
attention to this request.
tl
RESOLUTION NO.
A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN
THE AMOUNT OF $360,000 00 TO THE GASOLINE AND DIESEL
EXPENSE BUDGETS IN FLEET OPERATIONS BY RECOGNIZING
REVENUE FROM THE FUEL CHARGES ACCOUNT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in the amount of $360,000.00 to the
gasoline and diesel expense budgets in Fleet Operations by recognizing revenue
from the Fuel Charges account.
PASSED and APPROVED this 16th day of December, 2008.
APPROVED: ATTEST.
By: By:
DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Clarice Pearman - Res. 243-08
From:
To:
Date:
Subject:
CC:
Attachments:
Clarice Pearman
Springer, Kevin
12.19.08 6:02 PM
Res. 243-08
Audit; Fell, Barbara
Audit; Fell, Barbara
Page 1 of 1
Kevin:
Attached is a copy of the above resolution passed by City Council. Please let me know if there is anything else needed for this
item. Have a good day.
Thanks.
Clarice
file://C:\Documents%20and%20Settings\cpearman.000\Local%20Settings\Temp\XPgrpwise\494BE 1 A9F... 12.19.08