HomeMy WebLinkAbout230-08 RESOLUTIONRESOLUTION NO. 230-08
A RESOLUTION ADOPTING THE 2009 ANNUAL BUDGET AND
WORK PROGRAM AS AMENDED AND APPROVED
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby adopts the 2009 Annual Budget & Work Program as amended and
approved. A copy of the Amended Budget, marked Exhibit
hereto and made a part hereof.
"A" is attached
PASSED and APPROVED this 2nd day of December, 2008.
APPROVED:
By:
DAN COODY, May
ATTEST:
By: O )tet t•O
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SONDRA E. SMITH, City Clerk/Treasurer
Kevin Springer / V
Submitted By
41
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
11/18/2008
City Council Meeting Date
Budget & Research
Division
Action Required:
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07.,30
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Finance
Department
Approve a resolution adopting the Proposed 2009 Annual Budget & Work Program.
Cost of this request
Account Number
Project Number
Budgeted Item
Category / Project Budget
$
Funds Used to Date
Remaining Balance
Budget Adjustment Attached
Program Category / Project Name
Program / Project Category Name
Fund Name
Department Director
City Attorney
1/4-Pcad 4.. ( it-- -
Finance Director
Ma or
Comments:
4
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Date
n-3•Zcwg
Date
//
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City
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Received in Mayor's Office
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DEPARTMENTAL CORRESPONDENCE
TO: Mayor Coody and City Council
FROM: Paul A. Becker, Finance Director
Kevin Springer, Budget Director 7 5/
DATE: October 30, 2008 /
SUBJECT: Proposed 2009 Annual Budget & Work Program
Recommendation:
Consider the Proposed 2009 Annual Budget & Work Program for adoption by the December 16,
2008 City Council meeting.
Discussion:
The Proposed 2009 Annual Budget & Work Program will be distributed to City Council on
Thursday, November 6, 2008 Listed below is a schedule of hearing dates for the Proposed 2009
Annual Budget & Work Program.
Date
BudgeOa
Location
Thursday, November 6, 2008
Distribution of the Proposed 2009 Budget
Monday, November 10, 2008
Budget Discussion Meeting, Room 326
Tuesday, November 18, 2008
City Council Meeting, Room 219
Tuesday, November 25, 2008
City Council Agenda Session, Room 326
Tuesday, December 2, 2008
City Council Meeting, Room 219
Tuesday, December 9, 2008
City Council Agenda Session, Room 326
Tuesday, December 16, 2008
City Council Meeting, Room 219
If you have any questions concerning the Proposed 2009 Annual Budget & Work Program, please
feel free to contact either Paul A. Becker at 575-8330 or Kevin Springer at 575-8226. Thank you for
your attention to this matter.
•
RESOLUTION NO.
A RESOLUTION ADOPTING THE 2009 ANNUAL BUDGET
AND WORK PROGRAM AS AMENDED AND APPROVED
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby adopts the 2009 Annual Budget & Work Program as amended and
approved. A copy of the Amended Budget, marked Exhibit "A" is attached
hereto and made a part hereof.
PASSED and APPROVED this 16th day of December, 2008.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
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City of Fayetteville, Arkansas
2009 Proposed Budget: Budget Amendments
Eliminate PEG Office Coordinator Position
Add YRCC Recreation Programs Coordinator Position
Eliminate "State Bridge Cost Sharing Program" Project
Increase "In -House Pavement Improvements" Project
otos ttW&M al/02009
$ (43,000)
$ 43,000
$ (249,000)
$ 249,000
During the December 1, 2008 City Council Budget Worksession, the following changes were made to the 2009
Proposed Budget:
• Alderman Allen proposed adding a new position for the Parks & Recreation Division to work in the Yvonne
Richardson Center. The YRCC Recreation Programs Coordinator position will be budgeted at $43,000 And
will cover salaries and benefits. The funding and the 1.00 FTE will be transferred from the Cable
Administration Division from the PEG Office Coordinator position.
• City Engineer, Ron Petrie proposed reducing the 2009 Budget for the State Bridge Cost Sharing Program
capital project and transferring the $249,000 to the In -House Pavement Improvements project.
Budget Amendment #1: Detail Backup
General Fund:
Expenses: Eliminate PEG Office Coordinator Position
Add YRCC Recreation Programs Coordinator Position
Sales Tax Capital Improvements Fund:
Budget
Addition/
(Reduction)
(43,000)
43,000
Increase / (Decrease) Fund Balance $
Expenses: "State Bridge Cost Sharing Program" Project
"In -House Pavement Improvements" Project
$ (249,000)
249,000
Increase / (Decrease) Fund Balance $
City of Fayetteville, Arkansas
2009 Operating Budget
General Fund (1010)
Operating Revenues:
Property Tax (7.9% Growth)
Sales Tax - County (2% Growth)
Sales Tax - City (2% Growth)
Alcoholic Beverage Taxes
Franchise Fees
Licenses & Permits
Intergovernmental
Charges for Services
Fines & Forfeitures
Investment Earnings
Other
Transfer In - Sales Tax Capital Improvements
Total Revenues
Operating Expenditures:
General Government:
Salary Contingency
Turnover Allowance
Cost Reimbursements
Outside Agencies
Fayetteville Public Library
Operations
Finance
Police
Fire
Total Expenditures
Operating Income (Loss)
Actual
2007
$ 1,252,489
11,055,463
7,782,087
452,783
4,621,999
1,335,140
3,199,444
1,303,649
1,639,935
822,571
419,215
0
33,884,775
3,548,554
0
0
(2,178,432)
803,450
1,635,709
7,452,275
2,616,020
12,921,823
7,953,911
34,904,832
Budgeted
2008
$ 1,437,900
11,175,000
9,379,000
463,600
4,898,300
1,316,300
2,067,700
1,601,400
1,585,600
584,000
203,200
311,000
35,023,000
$ (1,020,057) $
Non -Operating Revenues/(Expenditures):
Prior Year Reappropriations - Revenues
Prior Year Reappropriations - Expenditures
City Council Approved Items - Revenues
City Council Approved Items - Expenditures
Non -Operating Income/(Loss) $
0
0
0
0
0$
23
3,264,092
504,000
(316,700)
(2,199,232)
735,235
1,587,901
7,596,818
2,667,741
12,964,095
8,219,050
35,023,000
Estimated
2008
$ 1,455,000
11,007,000
9,754,000
463,600
4,898,300
1,316,300
1,928,063
1,510,228
1,526,467
376,000
180,090
311,000
34,726,048
0 $
71,113
(437,647)
417,248
(422,193)
(371,479) $
3,208,637
504,000
0
(2,199,232)
735,235
1,587,901
7,443,836
2,616,800
12,629,589
8,094,873
34,621,639
Budgeted
2009
$ 1,570,000
11,227,000
9,949,000
478,000
5,020,000
1,332,000
2,139,000
1,568,000
1,616,000
381,000
104,000
417,900
35,801,900
104,409 $
71,113
(437,647)
417,248
(422,193)
(371,479) $
3,134,171
477,600
(331,700)
(2,279,159)
803,569
1,613,216
7,686,002
2,740,015
13,480,234
8,477,952
35,801,900
0
0
0
0
0
0
n
City of Fayetteville, Arkansas
2009 Operating Budget
General Fund (1010)
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
UNDESIGNATED FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
Operating Income/(Loss)
Non -Operating Income/(Loss)
Total Increase/(Decrease) Fund Balance
Ending Undesignated Fund Balance
$ 9,323,387 $ 8,303,330 $ 8,303,330 $ 8,036,260
(1,020,057) 0 104,409 0
0 (371,479) (371,479) 0
(1,020,057) (371,479) (267,070) 0
$ 8,303,330 $ 7,931,851 $ 8,036,260 $ 8,036,260
DESIGNATED FUND BALANCE ANALYSIS (Wilson Springs Funds)
Designated Fund Balance Revenue/(Expense):
Partner with UA for Economic Developmen $ 0 $ (75,000) $ (75,000) $ 0
Fayetteville Downtown Partners (40,000) 0 0 0
2008 Arts Festival Cost Sharing 0 (12,500) (12,500) 0
Technology Development Corridor Plan 0 (4,000) (4,000) 0
Water/Sewer Fill Dirt Removal Contract 0 (19,068) (19,068) 0
Industrial Park (Lot 31E) Sell to Schoby 0 60,000 60,000 0
Arkansas Air Museum - Cabinets 0 (41,000) (41,000) 0
Change In Designated Fund Balance (40,000) (91,568) (91,568) 0
Designated Fund Balance:
Beginning Designated Fund Balance 1,264,327 1,224,327 1,224,327 1,132,759
Change In Designated Fund Balance (40,000) (91,568) (91,568) 0
Ending Designated Fund Balance $ 1,224,327 $ 1,132,759 $ 1,132,759 $ 1,132,759
24
General Government Department:
Mayor's Administration
City Council
City Attorney
City Prosecutor
Economic Development
Public Information
Cable Administration
Internal Audit
City Clerk/Treasurer
Fayetteville District Court:
District Judge
Criminal Cases
Probation & Fine Collection
Small Claims & Civil Cases
Miscellaneous:
Insurance
Settlements
Professional/Contract Services
City of Springdale
Washington County Sheriff
Property Taxes
Fixed Assets
Minor Equipment
Other
City of Fayetteville, Arkansas
General Fund Expenditures
Total General Government Department
Other Areas:
Fayetteville Public Library
Salary Contingency
Merit (6 Months @ 3.00%)
Progression (12 Months @ 3.00%)
Turnover Allowance
Outside Agencies:
Central Emergency Medical Service
Community Access Television (CAT)
Boys & Girls Club
Council on Aging/NWA ED District
Ozark Regional Transit
Razorback Transit
First Night Fayetteville
Arkansas Air Museum
Ozark Military Museum
N.W.A. Regional Planning
Fayetteville Downtown Partners
Total Other Areas
Actual
2007
$ 330,687
76,455
291,562
603,838
62,151
140,632
216,963
83,920
331,993
158,486
302,014
49,237
169,081
13,178
21,668
124,926
14,749
14,749
42,712
327,827
108,172
63,554
3,548,554
1,635,709
1,635,709
0
0
0
0
270,000
93,000
62,500
25,000
185,666
50,000
10,000
24,478
5,869
36,937
40,000
803,450
25
Budgeted
2008
$ 348,039
80,844
320,459
533,614
73,168
158,949
225,319
85,135
371,740
165,464
300,216
50,634
187,455
13,972
20,000
222,578
26,281
17,163
45,465
5,927
0
254,231
3,511,653
1,587,901
1,587,901
117,832
4,637
(316,700)
(194,231)
268,632
93,000
64,000
25,000
185,666
50,000
0
41,000
6,000
36,937
0
770,235
Estimated
2008
$ 344,165
78,451
313,082
540,291
65,263
150,719
209,462
84,253
365,240
163,003
297,669
52,023
181,960
13,972
20,000
218,573
26,281
17,163
43,860
5,927
0
259,841
Budgeted
2009
$ 343,397
80,534
322,802
538,763
73,146
151,885
170,821
87,581
366,569
161,782
305,654
53,073
193,860
12,971
20,000
90,000
0
0
43,860
0
0
117,473
3,456,198 3,134,171
1,587,901
1,587,901
117,832
4,637
0
122,469
268,632
93,000
64,000
25,000
185,666
50,000
0
41,000
6,000
36,937
0
1,613,216
1.613,216
227,600
250,000
(331,700)
145,900
268,632
93,000
64,000
25,000
254,000
50,000
0
6,000
6,000
36,937
0
770.235 803,569
•
City of Fayetteville, Arkansas
General Fund Expenditures
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Operations Department:
Operations Director 71,718 74,825 73,481 77,128
Human Resources:
Human Resource Operations 386,885 400,281 396,209 406,723
Employee Benefits/Services 716,156 794,253 803,653 707,253
Building Services:
General Maintenance 475,834 504,096 529,906 508,288
Janitorial 211,689 227,777 224,472 227,932
Parking & Telecommunications:
Utilities Management 339,476 395,249 357,065 406,043
Parking Management 188,716 200,449 197,755 204,700
Parks & Recreation:
Swimming Pool 126,501 121,988 114,441 137,794
Administration/Recreation Programs 526,345 412,150 419,250 414,890
Lake Recreation 78,788 79,247 79,635 83,553
Park Maintenance 1,199,378 1,251,189 1,252,713 1,290,434
Yvonne Richardson Community Center 136,072 125,705 129,650 163,063
Planning & Development Management:
Planning & Development Management Director 128,772 126,742 89,323 0
Long Range Planning 222,158 234,455 222,486 245,000
Engineering:
Engineering Design Services 209,414 198,494 196,507 210,395
Operations & Administration 521,790 528,314 523,625 558,110
Right -of -Way Acquisition 101,188 95,399 89,733 98,310
Public Construction 314,040 311,905 311,137 326,057
Current Planning 457,820 533,766 468,897 549,545
Planning Commission 40,703 45,325 48,478 44,921
Building Safety 673,206 675,709 676,140 694,900
Community Code Enforcement 325,626 341,059 320,839 330,963
Total Operations Department 7,452,275 7,678,377 7,525,395 7,686,002
Finance Department:
Finance Director 126,013 139,314 139,829 138,650
Accounting & Audit 689,136 711,185 697,055 720,235
Budget & Research 296,070 309,863 304,384 313,237
Purchasing 224,843 227,198 227,493 234,160
Information Technology 1,279,958 1,314,277 1,282,135 1,333,733
Total Finance Department 2,616,020 2,701,837 2,650,896 2,740,015
Police Department:
Central Dispatch 1,221,728 1,288,416 1,273,719 1,354,781
Support Services 2,723,571 3,045,888 2,889,085 3,021,768
Patrol/Warrant 7,776,149 8,070,328 7,917,086 7,985,074
Transfer Out- Drug Law Enforcement 233,000 233,000 233,000 233,000
Animal Services:
Animal Patrol/Emergency Response 347,64U 327,546 362,526 352,920
Animal Shelter 404,036 429,741 424,703 388,909
Veterinarian/Clinic Program 215,699 230,904 191,198 143,782
Total Police Department 12,921,823 13,625,823 13,291,317 13,480,234
26
City of Fayetteville, Arkansas
General Fund Expenditures
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Fire Department:
Prevention 442,708 416,979 411,715 428,446
Operations 7,304,828 7,737,970 7,628,906 7,822,212
Training 206,375 236,828 226,979 227,294
Total Fire Department 7,953,911 8,391,777 8,267,600 8,477,952
• Transfers Out & Cost Reimbursement:
Transfer Out - Capital Improvements 151,522 8,700 8,700 0
Cost Reimbursement (2,178,432) (2,199,232) (2,199,232) (2,279,159)
Total Transfers Out & Cost Reimbursement (2,026,910) (2,190,532) (2,190,532) (2,279,159)
Total General Fund Expenditures $ 34,904,832 $ 35,882,840 $ 35,481,479 $ 35,801,900
27
City of Fayetteville, Arkansas
2009 Operating Budget
Sales Tax Capital Improvements Fund (4470)
Revenues:
Sales Tax
Intergovernmental
Charges for Services
Investment Earnings
Transfer From General Fund
Transfer From Replacement Fund
Transfer From Impact Fee Fund
Bond Sale / Capital Lease Proceeds
Other
Total Revenue
Expenditures:
Audit Expense
Capital Improvements Projects:
Fire Safety Improvements
Police Safety Improvements
Library Materials Purchases
Parks & Recreation Improvements
Bridge & Drainage Improvements
Street Improvements
Transportation Improvements
In -House Pavement Improvements
In -House Sidewalk Improvements
Trail Improvements
Information Technology Improvements
District Court/Prosecutor Facility
Other Capital Improvements
Water & Sewer Improvements
Fire Improvements Leasing Payments:
Fire Apparatus Lease Payments
Transfer To General Fund
Transfer To Fire Bond
Transfer To Shop Fund
Total Expenditures
Income (Loss)
Actual
2007
$ 7,782,087
61,814
1,840,782
947,499
151,522
1,103,115
0
328,000
442,335
12,657,154
Budgeted
2008
$ 6,253,000
639,538
508,177
605,000
8,700
139,441
5,500
0
10,000
8,169,356
5,600 6,400
2,852,265 1,028,679
425,310 509,892
318,000 325,000
891,478 561,511
190,743 2,213,758
4,646,844 4,424,567
354,011 495,081
1,939,844 1,858,575
668,745 940,913
1,495,678 1,453,602
418,418 519,867
173,520 4,227,321
398,289 664,025
0 128,909
497,126 251,207
0 311,000
831,275 853,479
25,280 0
Estimated
2008
$ 6,502,700
639,538
502,282
428,229
8,700
139,441
5,500
0
37,225
8,263,615
6,400
1,028,679
509,892
325,000
561,511
2,213,758
4,424,567
495,081
1,858,575
940,913
1,453,602
519,867
4,227,321
664,025
128,909
251,207
311,000
853,479
0
16,132,426 20,773,786 20,773,786
Budgeted
2009
$ 6,633,000
0
59,000
260,000
0
0
0
0
0
$ (3,475,272) $ (12,604,430) $ (12,510,171) $
6,952,000
6,700
817,500
232,000
341,000
117,000
559,000
164,000
172,000
1,168,900
787,000
1,300,000
335,500
0
253,500
0
0
417,900
280,000
0
6,952,000
FUND BALANCE ANALYSIS:
Beginning Fund Balance
Income (Loss)
Ending Fund Balance
Less: Project Fund Reserve
Undcs:gnatmd ending Fuad Balance
$ 16,753,000 $
(3,475,272)
$ 13,277,728 $
(1,161,083)
111144AS W
53
13,277,728 $
(12,604,430)
673,298 $
(198,141)
,11c 1c-7 $
13,277,728 $
(12,510,171)
767,557 $
(198,141)
767,557
0
767,557
(198,141)
569,416 $ 569,416
City of Fayetteville, Arkansas
Sales Tax Capital Improvements Fund
Capital Budget
Budgeted
Project Category Project Title 2009
Audit Expense
• Fire Safety Improvements
Police Safety Improvements
Audit Expense $ 6,700
6,700
Fire Apparatus Purchases 500,000
Fire Facility Maintenance 27,000
SCBA Replacement 290,500
817,500
Police Technology Improvements 75,000
Police Unmarked Vehicles 30,000
Police Building Improvements 20,000
Specialized Police Equipment 30,000
Covered Vehicle Unloading Dock - Animal Svcs 22,000
Resurface Kennel Runs - Animal Svcs 55,000
Library Material Purchases & Improvements Library Material Purchases
Library Computer Replacements
Parks & Recreation Improvements
232,000
318,000
23,000
341,000
Forestry, Safety & ADA Compliance 32,000
Tree Escrow 59.000
Lights of the Ozarks 26,000
117,000
Bridge & Drainage Improvements Drainage Study/Phase II Stormwater Management 200,000
Other Drainage Improvements 359,000
559,000
Street Improvements Global Positioning System 34,000
Street/ROW/Intersection Cost Shares 130,000
164,000
Transportation Improvements Traffic Signal Improvements 172,000
In -House Pavement Improvements 1,168,900
In -House Sidewalk Improvements 787,000
Trail Improvements Trail Development
54
2,127,900
1,300,000
1,300,000
City of Fayetteville, Arkansas
Sales Tax Capital Improvements Fund
Capital Budget
Budgeted
Project Category Project Title 2009
Information Technology Improvements
Other Capital Improvements
Document Management 27,500
Geographic Information System (GIS) 110,000
Local Area Network (LAN) Upgrade 100,000
Printer Replacements 18,000
Microcomputer Replacements 55,000
AccessFayetteville Technical Improvements 25,000
335,500
P.E.G. Television Center - Equipment 42,000
Building Improvements 173,000
Telecommunication Systems Upgrades 16,000
Energy Efficiency Program 12,500
Laptop Computers for Council Chambers 10,000
Transfer to General Fund Transfers to/from Sales Tax Fund
Transfer to Fire Bond Fire Station #31#5 - Lease Payment
55
253,500
417,900
417,900
280,000
280,000
$ 6,952,000
•
1
City of Fayetteville, Arkansas
2009 Annual Budget
and
Work Program
City Council and Other Elected Officials
Adella Gray, Ward 1 - Position 1
Brenda Thiel, Ward 1 - Position 2
Kyle Cook, Ward 2 - Position 1
Nancy Allen, Ward 2 - Position 2
Robert Rhoads, Ward 3 - Position 1
Bobby Ferrell, Ward 3 - Position 2
Shirley Lucas, Ward 4 - Position 1
Lioneld Jordan, Ward 4 - Position 2
Kit Williams, City Attorney
Sondra Smith, City Clerk/Treasurer
Rudy Moore, District Judge
Submitted by
Dan Coody, Mayor
Ray Boudreaux, Aviation & Economic Development Director
Louise Schaper, Library Director
Gary Dumas, Operations Director
Paul A. Becker, Finance Director
Greg Tabor, Police Chief
Tony Johnson, Fire Chief
Prepared by
Kevin Springer, Budget Director
Barbara Fell, Senior Research Analyst
Stacey Kirk, Financial Analyst
Liz Hutchens, Budget Analyst
GD
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of Fayetteville
Arkansas
For the Fiscal Year Beginning
January 1, 2008
ne * S.c Ser
President executive Rutter
The Government Finance Officers Association of the United States and Canada
(GFOA) presented an award of Distinguished Budget Presentation to the City of
Fayetteville, Arkansas for its annual budget for the fiscal year beginning January
1, 2008.
In order to receive this award, a governmental unit must publish a budget
document that meets program criteria as a policy document, as an operations
guide, as a financial plan, and as a communications device.
The award is valid for a period of one year only. We believe our current budget
continues to conform to program requirements and we are submitting it to GFOA
to determine its eligibility for another award.
•
•
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ARKANSAS
MISSION STATEMENT
The City of Fayetteville's mission statement is a direct result of a
volunteer team of employees charged with creating a mission statement
that expressed the service core of City operations, reflected our beliefs
concerning City services, and was easy to remember. All City
employees were given an opportunity to provide input for the mission
statement. The mission statement was then adopted by the City Council
and is as follows:
To protect and improve our quality of life by listening to
and serving the people with pride and fairness.
•
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City of Fayetteville, Arkansas
Table of Contents
Budget Message:
Transmittal Memo from the Mayor to Council 1-111
2009 Budget Executive Summary IV -X1
Budget Resolution XII
Community Overview X111 -XV
Miscellaneous Statistical Data XVI -XVII
Budget Process and Policies:
Budget Process 1-2
Budget Flowchart 3
Financial Policies:
Revenue Policy 4
Expenditure Policy 4-5
Debt Policy 5
Reserve Policy 5
Investment and Cash Management Policy 5-6
Capital Improvement Policy 6
Financial Reporting Policy 6
Administrative Procedures to Adjust the Approved Budget 7-8
Budget Organizational Structure 9
Consolidated Fund - Department - Program Structure 10
Fund Summaries:
Chart of Fund Types - Governmental 11
Combined Statement of Fund Position - Governmental (Shown by Department) 12
Chart of Fund Types - Proprietary & Fiduciary 13
Combined Statement of Fund Position - Proprietary & Fiduciary (Shown by Department) 14
Sources and Uses of Funds 15
Multi -Year Comparison - Adopted Budget Expenditures 16
Governmental Funds
General Fund:
Fund Description 18-23
Revenue & Expenditure Summary 24-25
General Fund Expenditures 26-28
Special Revenue Funds
Street Fund:
Fund Description 29-30
Revenue & Expenditure Smnmary 31
Off Street Parking Fund:
Fund Description 32
Revenue & Expenditure Summary 33
Community Development Block Grant Fund:
Fund Description 34
Revenue & Expenditure Summary 35
City of Fayetteville, Arkansas
Table of Contents (continued)
EDI Attainable Housing Grant Fund:
Fund Description 36
Revenue & Expenditure Summary 37
Parks Development Fund:
Fund Description 38
Revenue & Expenditure Summary 39
impact Fee Fund:
Fund Description 40
Revenue & Expenditure Summary 41
Drug Law Enforcement Fund:
Fund Description 42
Revenue & Expenditure Summary 43
Debt Service Funds
Fire Bond Fund:
Fund Description 44
Revenue & Expenditure Summary 45
TIF Bond Fund:
Fund Description 46
Revenue & Expenditure Summary 47
Wastewater Improvements Sales Tax Bond Fund:
Fund Description 48
Revenue & Expenditure Summary 49
Capital Projects Funds
Replacement & Disaster Recovery Fund:
Fund Description 50
Revenue & Expenditure Summary 51
Sales Tax Capital Improvements Fund:
Fund Description 52
Revenue & Expenditure Summary 53
Capital Project Detail 54-55
Wastewater System Improvements Project Fund:
Fund Description 56
Revenue & Expenditure Summary 57
TIF Capital Improvements Fund:
Fund Description 58
Revenue & Expenditure Summary 59
Sales Tax Construction Bond Fund:
Fund Description 60
Revenue & Expenditure Summary 61
Enterprise Funds
Water & Sewer Fund:
Fund Description 63-65
Revenue & Expenditure Summary - Operating Budget 66
Revenue & Expenditure Summary - Projected Operating Performance 67
Solid Waste Fund:
Fund Description 68-69
Revenue & Expenditure Summary - Operating Budget 70
Revenue & Expenditure Summary - Projected Operating Performance 71
•
•
•
•
•
City of Fayetteville, Arkansas
Table of Contents (continued)
Airport Fund:
Fund Description 72-73
Revenue & Expenditure Summary - Operating Budget 74
Revenue & Expenditure Summary - Projected Operating Performance 75
Town Center and Parking Facility Fund:
Fund Description 76
Revenue & Expenditure Summary - Operating Budget 77
Revenue & Expenditure Summary - Projected Operating Performance 78
Trust Funds
Police Pension Fund:
Fund Description 80
Revenue & Expenditure Summary 81
Fire Pension Fund:
Fund Description 82
Revenue & Expenditure Summary 83
Internal Service Funds
Shop Fund:
Fund Description 84
Revenue & Expenditure Summary - Operating Budget 85
Revenue & Expenditure Summary - Projected Operating Performance 86
Budget by Activity:
Summary of Activities 87
Airport Activity 88
Community Planning & Engineering Services Activity 89
Debt Service Activity 90
Finance & Internal Services Activity 91
Fire Activity 92
General Government Activity 93
Library Activity 94
Parks & Recreation Activity 95
Police, Courts, & Prosecutor Activity 96
Solid Waste Activity 97
Transportation & Parking Activity 98
Water & Wastewater Activity 99
Unallocated Activity 100
Schedule of Funding Sources by Department 101-103
General Government Department:
Organizational Structure 105
Overview 106
Program Expenditure Summary 107-109
Personnel Summary 110-111
Mayors Administration 112
City Council 113
City Attorney 114
City of Fayetteville, Arkansas •
Table of Contents (continued)
CityProsecutor...................................................................................................................................115
District Court - DistrictJudge.............................................................................................................116
Aviation & Economic
Development -
Economic
Development .........................................................117
PublicInformation..............................................................................................................................118
CableAdministration..........................................................................................................................119
InternalAudit......................................................................................................................................120
CityClerk/Treasurer ...........................................................................................................................121
District Court - Criminal Cases..........................................................................................................122
District Court - Probation
& Fine Collection
......................................................................................123
District Court - Small
Claims & Civil
Cases......................................................................................124
Library................................................................................................................................................125
Miscellaneous.....................................................................................................................................126
Aviation & Economic
Development -
Airport
Administration ..........................................................127
Aviation & Economic
Development -
Airport
Maintenance..............................................................128
Aviation & Economic
Development -
Airport
Capital Expenditures .................................................129
Operations Department:
Organizational Structure.....................................................................................................................131
Overview.............................................................................................................................................132
Program Expenditure Summary ...................................................................................................133-144
PersonnelSummary.....................................................................................................................145-150
•
OperationsDirector............................................................................................................................151
Human Resources - Operations..........................................................................................................152
Human Resources - Employee Benefits / Services.............................................................................153
Parking & Telecommunications - Utilities Management...................................................................154
Building Services - General Maintenance..........................................................................................155
Building Services - Janitorial..............................................................................................................156
Parks & Recreation - Swimming Pool................................................................................................157
Parks & Recreation - Administration/Recreation Programs...............................................................158
Parks & Recreation - Lake Maintenance............................................................................................159
Parks & Recreation - Parks Maintenance...........................................................................................160
Parks & Recreation - Yvonne Richardson Community Center ..........................................................161
Parking & Telecommunications - Parking Management....................................................................162
Planning & Development Management..............................................................................................163
Engineering - Engineering Design Services.......................................................................................164
Engineering - Operations & Administration...............................................................................:.......165
Engineering - Right -of -Way Acquisition...........................................................................................166
Engineering- Public Construction......................................................................................................167
CurrentPlanning........................................................................................................:........................168
PlanningCommission.........................................................................................................................169
Planning & Development Management - Long Range Planning ........................................................170
BuildingSafety...................................................................................................................................171
Community Resources - Code Compliance........................................................................................172
Transportation - Operations & Administration...................................................................................173
Transportation - Right -of -Way Maintenance......................................................................................174
Transportation - Street Maintenance...................................................................................................175
Transportation - Drainage Maintenance.............................................................................................176
•
• City of Fayetteville, Arkansas
Table of Contents (continued)
Transportation - Traffic Engineering & Planning..............................................................................177
Transportation - Street & Trail Construction......................................................................................178
Transportation - Sidewalks.................................................................................................................179
Parking & Telecommunications - Off -Street Parking........................................................................180
Community Resources - Administration & Planning.........................................................................181
Community Resources - Housing Services.........................................................................................182
Community Resources - Redevelopment............................................................................................183
Community Resources - Public Services............................................................................................184
Community Resources - Public Facilities & Improvements...............................................................185
Community Resources - EDI Attainable Housing Grant....................................................................186
Parks & Recreation - Parks Development..........................................................................................187
Parks & Recreation - Parks Development Capital..............................................................................188
Water & Wastewater Director............................................................................................................189
Water & Sewer Maintenance - Meter Reading...................................................................................190
Water & Sewer Maintenance - Meter Maintenance & Backflow Prevention.....................................191
Water & Sewer Maintenance - Meter Operations Capital..................................................................192
Water & Sewer Maintenance - Water Purchased...............................................................................193
Water & Sewer Maintenance - Operations & Administration............................................................194
Water & Sewer Maintenance - WSIP Project Management...............................................................195
Water & Sewer Maintenance - Water Distribution Maintenance .......................................................196
• Water & Sewer Maintenance - Water Storage & Pump Maintenance................................................197
Water & Sewer Maintenance - Sewer Mains Maintenance................................................................198
Wastewater Treatment Plant - Administration & SCADA.................................................................199
Wastewater Treatment Plant — WWTP East Side Operations............................................................200
Wastewater Treatment Plant — WWTP West Side Operations ...........................................................201
Wastewater Treatment Plant — WWTP Lab / IPP...............................................................................202
Wastewater Treatment Plant — WWTP Lift Station Maintenance ......................................................203
Water & Sewer Maintenance - Capital Water Mains.........................................................................204
Water & Sewer Maintenance - Capital Expense.................................................................................205
Water & Sewer Maintenance - Water & Sewer Connections.............................................................206
Water & Sewer Maintenance - Sewer Mains Construction................................................................207
Wastewater Treatment Plant - Capital................................................................................................208
Water & Sewer Maintenance - Debt Service......................................................................................209
Solid Waste & Recycling - Operations & Administration..................................................................210
Solid Waste & Recycling - Commercial Collections.........................................................................211
Solid Waste & Recycling - Residential Collections...........................................................................212
Solid Waste & Recycling - Commercial Drop Box Collections ...........................................................213
Solid Waste & Recycling - Recycling................................................................................................214
Solid Waste & Recycling - Composting.............................................................................................215
Fleet Operations - Vehicle Maintenance.............................................................................................216
Fleet Operations - Capital Expenditures.............................................................................................217
Finance Department:
City of Fayetteville, Arkansas
Table of Contents (continued)
Police Department:
OrganizationalStructure.....................................................................................................................231
Overview.............................................................................................................................................
232
Program Expenditure Summary ...................................................................................................233-234
PersonnelSummary ............................................................................................................................235
CentralDispatch.................................................................................................................................236
Animal Services - Patrol/Emergency Response.................................................................................237
Animal Services - Animal Shelter......................................................................................................238
Animal Services - Veterinarian/Clinic................................................................................................239
Police- Support Services....................................................................................................................240
Police- Patrol.....................................................................................................................................
241
Police - Drug Enforcement.................................................................................................................242
is
Fire Department: •
Organizational Structure.....................................................................................................................243
Overview.............................................................................................................................................244
Program Expenditure Summary ..........................................................................................................245
PersonnelSummary............................................................................................................................246
Fire- Prevention.................................................................................................................................247
Fire- Operations.................................................................................................................................248
Fire- Training.....................................................................................................................................249
Capital and Debt:
Capital Improvements Program Introduction..............................................................................251-253
Capital Improvements Program Directional Information............................................................254
256
2009 Capital Projects Summary .........................................................................................................257
2009 Capital Projects Comprehensive Detail..............................................................................258-260
2009 Capital Budget....................................................................................................................261-271
DebtPosition......................................................................................................................................272
Description of Outstanding Bonds...............................................................................................273-274
Schedule of Bonds Outstanding..........................................................................................................275
Debt Service Payment Schedule.........................................................................................................276
Legal Debt Margin Computation................................:.......................................................................277
Debt to Maturity Schedule..................................................................................................................278
•
C
Appendix:
City of Fayetteville, Arkansas
Table of Contents (continued)
City of Fayetteville Organizational Chart...........................................................................................279
List of Elected Officials, Administrative Officials, & Management Staff.........................................280
PersonnelSummary ............................................................................................................................281
Personnel Summary / Personnel Variation Summary.........................................................................282
Acronymns.....................................................................................................................................2 8 3-284
Glossary.......................................................................................................................................285-290
Index............................................................................................................................................291-295
•
•
CITY OF FAYETTEVILLE, ARKANSAS
THE BUDGET DOCUMENT
The City of Fayetteville's budget document is a seven -part presentation consisting of the
following sections:
Budget Message
Budget Process and Policies
Fund Summaries
Budget by Activity
Department Summaries
Capital and Debt
Appendix
Budget Message
This section begins with a brief review setting forth the budgetary plan and objectives, as
proposed by the Mayor, for 2009. The budget message section gives the reader the synopsis of
the work program for the City in the next year and provides a guide to the budget document.
Is
Budget Process and Policies
The budget process and policies section gives the reader the procedural insight into the •
preparation of the Proposed 2009 Budget and Work Program and financial policies for the City.
These policies include: Budget Adjustment Policy, Revenue Policy, Expenditure Policy, Debt
Policy, Reserve Policy, Investment and Cash Management Policy, Capital Improvement Policy,
and Financial Reporting Policy.
Fund Summaries
The Fund Summaries section contains information concerning fund types and fund position that
depicts the financial activity projected for the City during the coming year for each fund.
Budget by Activity
This section provides the reader with a budget format by activity instead of by division.
• Department Summaries
This section consists of the five major departments: General Government, Operations, Finance,
Police, and Fire. The Department Summaries section contains the following:
(1) Department Overview - This section provides a brief summary of total expenditures and
significant changes for each department.
(2) Division Expenditure Summaries - This section reflects expenditures by program in a
Department for Actual 2007, Budgeted 2008, Estimated 2008, and Budgeted 2009.
(3) Division Summaries - This section provides a comparison of program expenditures and
staffing levels during the past four years for each division.
Capital and Debt
This section contains a synopsis of planned capital expenditures for 2009, a synopsis of the
City's projected debt position as of December 31, 2008; and general infonnation concerning
general obligation and revenue bond debt.
Appendix
• The Appendix contains a City organization chart, a list of elected City officials, City
management staff, a personnel variation summary for all City departments, a listing of acronyms,
a glossary, and an index. The glossary provides definitions of frequently used budgeting and
accounting terms. The index cross-references the budget document by division, activity, or
program.
i
S
Budget e
M e'essa
IIIg
C1
0
THE CITY OF FAYETTEVILLE, ARKANSAS
December 3, 2008
Members of City Council and
Citizens of Fayetteville
I am pleased to submit my Adopted Budget for 2009 for the City of Fayetteville. This budget has
been prepared in accordance with the Arkansas Statutes and City Ordinances that require the
Mayor, under the aldermanic form of government, to submit to the City Council the annual
budget for approval. This budget allocates necessary funding for all municipal operations for
2009 as well as necessary adjustments to the Capital Improvements Program.
This Administration will continue to address the priorities that have been identified by the
Strategic Goal setting process as well as by the results of the 2007 Citizens' Survey. Each
Department will be focusing upon key action item(s) to facilitate attaining these goals while
continuing to produce high quality municipal services in a cost efficient and cost effective
manner.
0 2009 Budgetary Goals
Some of my budgetary goals for 2009 are:
• To produce a manageable budget for the General Fund which includes a provision for
employee increases
• To continue implementing capital improvements as finding is available
• To initiate a program to reducefuture energy consumption which will result in short term
and long term cost servings
• To continue to provide community services which are responsive to the needs of the citizens
• To continue to provide quality municipal goverrnnerut at the most reasonable cost possible
The focus of the City of Fayetteville's Adopted 2009 Budget is directed toward continued
implementation of the Goals 2008 statement developed from the Strategic Plan and the 2004
Strategic Retreat. This budget was developed to build on philosophies of enhanced customer
relations, cost-effective public service, and responsive forward -thinking government. With the
continued focus of the City Council, the Citizens of Fayetteville, and Staff, a number of projects,
programs, and initiatives will be accomplished.
�- 113 WEST MOUNTAIN 72701 479-521-7700
FAX 479.575.8257
Financial Environment
0
The 2007 fiscal year was a challenging year for the City of Fayetteville. Sales taxes for operations
and capital declined over $600,000 when compared to the prior year. 2008 proved a better year as
sales tax collections rebounded and should end the year about $1,000,000 higher than 2007. Interest
earnings have declined in 2007 as have some fee collections; however, overall revenue projections
should hold to budget for 2008.
The 2009 economy is likely to be volatile and, therefore, revenue estimates have been conservatively
developed. The national economic conditions encountered in the United States are likely to affect all
of the country, including the citizens of Fayetteville.
Guiding Principles
Goals have been established by the Administration and City Council for 2008. This budget was
developed within the framework of the defined Guiding Principles for the City. Certain principles
are specifically addressed.
In keeping with the City's commitment to maintain a "safe community," construction was completed
on Fire Station #3 located at 1851 East Huntsville Road in July of 2008.
Included in the City's guiding principals is a commitment to keep "well -maintained City
infrastructures and facilities." Continued progress on the Wastewater System Improvements Project
(which is approximately 90% complete) as well as ongoing work on the Street Construction Program
and the Trails Program, demonstrates Fayetteville's determination to keep that pledge.
The scope of the overall budget is predicated on addressing the principle of financial
sustainability. The General Fund is designed to provide delivery of services at a sustainable
level. Fund balances or retained earnings are used to finance essential needs when necessary.
Conclusion
The City's annual budget is the authorization to fund operation and capital improvements and is
the primary financial plan for the City. The City must continue to make operational adjustments
to provide superior municipal services for our Citizens. This will not be possible without the
hard work of an excellent Staff and the continued involvement of each member of the City
Council.
The City's accomplishments and our future plans require that this City Council and
Administration make informed decisions on the allocation of available resources to deliver the
necessary services to our Citizens. The primary purpose for which the City collects taxes, fees,
and other revenue is to provide these services. There are numerous policy decisions that City
Council must make over the coming year that will determine, in part, how our City will fare in
the future.
II
Through the combined efforts of this Administration and City Council, I am confident we can
continue to meet the challenges facing the City. We will continue to keep Fayetteville one of the
most attractive and vibrant cities in the United States to work and live.
Dan Coody, Mayor
111
THE CITY OF FAYETTEVILLE, ARKANSAS
e
December 3, 2008
Mayor Dan Coody, Members of the City Council and
Citizens of Fayetteville:
The budget being presented is a 2009 operating budget. It does not include rebudgets that represent
programs approved and appropriated in prior years which as of the end of fiscal 2008 remain
uncompleted. Rebudgets also include amounts generated by previous bond issues in the Capital
Project Funds which remain unspent as of December 31, 2008 and are likely to be in excess of
$40,000,000. These rebudgets will be presented for addition to the 2009 operating budget early in
the first quarter of 2009.
In 2007, City Sales Taxes declined in real terms as compared to 2006. The 2008 fiscal yearhas been
somewhat of a transitional year as City Sales Taxes have rebounded. At year end, City Sales Taxes
are estimated to be 4.4% over 2007 collections but the City's share of the County Sales Taxes are
expected to be slightly down (0.4%). Together the impact of these sales taxes will result in an
increase of $644,063 to the City over prior year receipts for operations. Certain other income items,
notably interest income, will be down for the year due to the effect of rate changes on bonds from the
beginning of the year. In total the General Fund revenue should end roughly on target.
2009 ADOPTED BUDGET EXECUTIVE SUMMARY
The 2009 Adopted Budget includes approximately $119.5 million in expenditures. This budget is
formulated with the Enterprise Funds being budgeted on an accrual basis except for depreciation,
which is not included in the budget, and both capital expenditures and bond principal payments
which are included in the expenditure budgets.
The total budget allocated by expenditure category is displayed in the table on the following page.
•
S
is
•
Summary of Fund Expenditures (In Dollars)
Change in
Category
Adopted 2008
Adopted 2009
Dollars
Personnel
42,995,383
$ 43,304,852
$ 309,469
Materials & Supplies
3,677,457
3,829,679
152,222
Services & Charges
15,842,535
15,235,166
(607,369)
Maintenance
1,359,293
1,451,638
92,345
Internal Charges
3,933,504
4,062,057
128,553
Purchased Water
6,500,000
6,500,000
-
Fuel
2,650,857
4,026,028
1,375,171
W.W.T.P. Operations
8,260,021
9,348,228
1,088,207
Total Operating Expenses
85,219,050
87,757.648
2,538,598
Transfers
1,612,200
1,452,900
(159,300)
Debt Service
14,910,469
17,560,230
2,649,761
Capital
15,283,487
12,691,150
(2,592,337)
Total Expenses
$ 117,025.206
$ 119,461,928
$ 2,436,722
Summary of Fund Expenditures (% of Total Budget)
Category Adopted 2008
Personnel
36.7%
Materials & Supplies
3.1%
Services & Charges
13.5%
Maintenance
1.2%
Internal Charges
3.4%
Purchased Water
5.6%
Fuel
2.3%
W. W.T.P. Operations
7.1%
Total Operating Expenses
72.9%
Transfers
1.4%
Debt Service
12.7%
Capital
13.0%
Total Expenses
Adopted 2009
36.2%
3.2%
12.8%
1.2%
3.4%
5.4%
3.4%
7.8%
73.4%
1.3%
14.7%
10.6%
100.0% 100.0%
% Change
-1.36%
3.23%
-5.19%
0.00%
0.00%
-3.57%
47.83%
9.86%
0.69%
-7.14%
15.75%
-18.46%
0.00%
It should be noted that total percentage of budget spent on personnel categories is decreasing in 2009 as
compared to 2008 by (1.36%).
V
The following table indicates the percentage of total budget allocated by funds. •
Fund Totals as Percent of Total Budget
Adopted
2008
Adopted
2009
Funding Source
Budget
% Total
Budget
% Total
General S
35,023.000
29.93%
$ 35,801,900
29.97%
Water & Sewer
29,345,575
25.08%
29,668,929
24.84%
Wastewater Imp. Sales Tax Bond
11,561,728
9.88%
14,235,533
11.92%
Solid Waste
9,091,000
7.77%
9,239,250
7.73%
Sales Tax Capital Improvements
7,136,100
6.10%
6,952,000
5.82%
Shop
7.082,000
6.05%
6,693.557
5.60%
Street
4,813,689
4.11%
5,360,286
4.49%
Parks Development
3,025,000
2.58%
2,854,700
2.39%
Police Pension
1.761,757
1.51%
1.761,757
1.47%
ImpactFee
2.515,600
2.15%
1,576,000
1.32%
Fire Pension
1,542,283
1.32%
1,542,283
1.29%
Fire Bond
801,400
0.68%
804,000
0.67%
Airport
839,356
0.72%
773,704
0.65%
Town Center Construction
709,306
0.61%
699,935
0.59%
Community Development
655,977
0.56%
635,930
0.53%
Drug Law Enforcement
440,900
0.38%
444.464
0.37%
Off Street Parking
345.235
0.30%
347,300
0.29%
Replacement & Disaster Recovery
177,900
0.15%
60,400
0.05% •
Construction Bonds Fund
153,900
0.13%
6,500
0.01%
TIF Bond
3,500
0.00%
3,500
0.00%
Total - All Funding Sources $
117,025,206
100.0%
$ 119,461,928
100.0%
The 2009 adopted budget is in excess of $119.4 million. This is an increase of approximately
$2,437,000 when compared to the Adopted 2008 Annual Budget & Work Program, or a 2.0%
increase.
All City funds are budgeted to comply with the City's policy of maintaining a minimum of 10% of
budgeted operating expenditures in unrestricted fund balance or cash and investments with the
exception of General Fund, which must maintain a minimum reserve or sixty (60) days of annual
regular general fund operating expenditures.
Changes to the 2009 Proposed Annual Budget & Work Program:
During City Council review of the 2009 Proposed Budget, $249,000 in proposed Sales Tax Capital
Projects was moved from the State Bridge Cost Sharing Program into the In -House Pavement
Improvements Project. The PEG Office Coordinator position and funding of $43,000 in the Cable
Administration Division was transferred to the Parks & Recreation Division's Yvonne Richardson
Community Center Program as a YRCC Program Coordinator. •
VI
• Overview of City's Major Funds:
General Fund is the major operating fund of the City and is comprised of activities not accounted
for specifically in other funds.
The traditional functions of government are included in the General Fund which comprises the
following: general government services, fire, police, finance, internal services, parking, animal
services, telecommunication, parks and recreation, cable, library funding, engineering, planning, and
building safety.
General Fund Revenue:
The General Fund revenue budget was based on the following assumptions:
• Revenue for the City Sales tax is projected to increase at a rate of 2% of 2008 estimates.
• Revenue for the County Sales Tax is projected to increase at a rate of 2% of 2008 estimates.
• Revenue for Franchise Fees is projected to increase at a rate of 2.5%.
• Revenue from Intergovernmental Sources is projected to decrease at a rate of -I.8%.
• Revenue for Property Taxes is projected to increase at a rate of 7.9%.
• Other revenues are generally expected to increase by 2.3%, depending on 2008 patterns.
• Maintaining the revenue split for City Sales Tax to 60% operations and 40% capital.
• Based on these revenue assumptions, the major revenue sources for the General Fund in 2009 are
projected to be as follows:
•
City's Share of County Sales Tax
City Sales Tax
Franchise Fees
Intergovernmental Income
Fines & Forfeitures
Charges for Services
Property Tax Millage
Licenses & Permits
Transfer from Sales Tax Capital Fund
Other
Total
General Fund Expenditures:
$11.2 million
10.0 million
5.0 million
2.1 million
1.6 million
1.6 million
1.6 million
1.3 million
0.4 million
1.0 million
$35.8 million
Payroll expenditures are based on 98% of full employment. Therefore, a 2% vacancy allowance
has been factored into the General Fund budget.
VII
The significant increases/(decreases) in General Fund for 2009 are as follows: •
Personnel Services
Salary Increases $ 401,140
LOPF1 Contribution (1% Rate Change) ]65,615
Benefits/Workers Compensation (45,023)
521,732
Non Personnel
Fuel
138,986
Motorpool Charges
87,574
Ozark Regional Transit
68,334
Maintenance Contracts
49,863
Technology (Laptops, etc.)
34,200
Jail Contract
29,985
Fayetteville Public Library
24,913
Travel & Training / Education
(84,174)
Other Increases/Decreases
(92,513)
257,168
$ 778,900
As the City's main operating fund, the General Fund will continue to face increased funding
demands. There are numerous unfunded needs for 2009 that could not be addressed at this time. •
Major policy issues to be considered for General Fund for 2009 include:
• The need to fund an employee COLA sometime in the future.
• Continue to explore funding methods for the Fayetteville Public Library to establish a
permanent funding plan.
• Implementation of the User Fee/Cost Reimbursement rate changes.
• The need to increase the City's revenue stream.
The Street Fund is primarily financed by tumback revenues received from the State of Arkansas and
tumback monies received from the County Road Millage Tax. These monies are utilized to maintain
and repair City streets, rights -of -way, drainage, traffic control and maintenance, and City owned
sidewalks.
Revenues for Street Fund are primarily motor fuel taxes collected by the State (state tumback) and
returned to the City on a per capita basis. The long term trend for state tumback is flat. A total of
$3.2 million is projected for 2009. The City also receives 80% of the road millage levied by the
Quorum Court on real and personal property located within the City. This should generate in excess
of $1,036,000 million. A portion of the street in-house paving improvements program was shifted to
the Street Fund for 2009. This results in the use of $920,486 in fund balance. •
Vill
The Parks Development Fund accounts for the revenue and expenditures of the Parks HMR tax
approved by the voters in 1995. The $2,854,700 million in planned expenditures for 2009 includes
approximately $1,218,000 in capital improvements. The fund is budgeted to break even for 2009.
All projected revenues amounts are budgeted for this fund.
The Impact Fee Fund accounts for the revenues and expenditures related to the collection of water,
wastewater, police, and fire impact fees. All projected revenues are budgeted for this fund.
The Sales Tax Capital Improvements Fund accounts for the revenue and expenditures of the
City's sales and use taxes which are used for acquisition and improvement projects as well as
equipment additions and replacements that are included in the City's five-year capital improvements
program as adjusted. The $6,952,000 million in planned expenditures for 2009 includes
approximately $6,247,400 in capital improvements.
The Water & Sewer Fund accounts for the revenue sources as well as the operation and
maintenance expenses of the City's water and sewer system. This includes water purchases from
Beaver Water District, all water and sewer functions, the operation of the wastewater treatment plant,
meter and backflow operations, and billing and collections.
For 2009, the Water & Sewer Fund is projected to have operating income of $1,772,160 before
capital expenditures of $1,772,160. The water purchases budgeted for 2009 represent the second
• largest expenditure for operations in the fund at $6.5 million. This represents approximately 22% of
total operating expenditures. The wastewater treatment plant operations are budgeted at $9.4
million, which represents approximately 32% of the total operating expenses. The impact of the new
Westside plant which opened in mid 2008 has dramatically increased the wastewater treatment costs.
The Solid Waste Fund is responsible for the operation of the City's solid waste collection and
disposal, recycling program, and composting program. Revenues for the fund are obtained from fees
levied for trash collection, recycling revenue, and container sales or leases. For 2009, the Solid
Waste Fund is projected to have an operating surplus of $133,000 before transfers and capital
expenditures of $133,000.
The Airport Fund provides for the operation and maintenance of the City's municipal airport. The
Airport Fund's revenue is generated from rents and leases. For 2009, the Airport Fund is projected to
break even.
The Shop Fund is an internal service fund that provides for all the acquisition and maintenance of
equipment and vehicles utilized by the City's operating divisions. The Shop Fund's source of
revenue is from charges to other City operating funds based on equipment and vehicle usage.
Increases in 2009 operational costs can be attributed to additional parts and supply purchases, fuel
expense, insurance, and contract services for repairs that cannot be performed by Staff. The Shop
Fund will have a projected $2,480,643 surplus for 2009 before capital expenditures of $1,466,000.
This surplus is necessary to fund future vehicle and equipment replacements pursuant to approved
time tables.
Capital Improvements - 2009 •
This budget contains a total of $13,816,550 for capital projects in 2009. A detail listing of all of the
projects planned for 2009 and the project changes are included under the Capital and Debt section.
Debt Issues — 2009
No new debt was issued in 2008. The amount of debt service required for payment of the 2008 debt
issue has been incorporated in the 2009 budget. A detail listing of all bonds issued and the debt
service schedule are included under the tab titled Capital and Debt. No mandatory redemptions are
anticipated in the debt service budgets at this time.
Personnel Changes
This budget does not include any new positions for 2009. Below is a history of total positions by
Department from 1999-2009.
Personnel History (1999-2009)
enrm
W
F -
LL
700.00
600.00
500.00
400.00
300.00
200.00
100.00
11
U
III
.i.
.1.
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
Prior Year Change
23.20
20.74
27.10
0.25
13.75
27.50
41.00
8.00
16.50
1.00
-
Total
597.69
618.43
645.53
645.78
659.53
687.03
728.03
736.03
752.53
753.53
753.53
O
General Government
46.75
43.00
49.50
50.25
50.25
50.25
49.75
46.75
46.75
46.75
45.75
■Finance
39.00
40.00
40.25
40.25
42.25
43.00
50.25
50.25
50.25
50.25
50.25
O
Fire
85.00
86.00
89.00
89.00
89.00
101.00
104.00
109.00
113.00
114.00
114.00
■
Police
153.43
160.43
168.43
168.43
16943
172.43
181.43
185.43
187.43
187.43
187.43
■
Operations
273.51
289.00
298.35
297.85
308.60
320.35
342.60
344.60
355.10
355.10
356.10
x
•
0
• CLOSING
The funding proposals contained in this budget are the result of a collaborative effort among all City
Division Heads, Department Directors, and City financial Staff members. It is built on the policies,
goals, and objectives stated by the Mayor and City Council. It represents the financial and
operational plan for the City of Fayetteville for 2009. The appropriations contained in this budget
will provide for quality municipal services that meet the needs of the Citizens of Fayetteville and it
is, hereby, submitted by the Mayor to the City Council for consideration and adoption.
Respectfully submitted, Respectfully submitted,
-per .
Paul A. Becker Kevin Springer
Finance Director Budget Director
•
•
XI
RESOLUTION NO. 230-08
A RESOLUTION ADOPTING THE 2009 ANNUAL BUDGET AND WORK
PROGRAM AS APPROVED AND AMENDED.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
adopts the 2009 Annual Budget & Work Program as amended and approved. A copy of the
Amended Budget, marked Exhibit "A" is attached hereto and made a part hereof.
PASSED and APPROVED this the 2 day of December, 2008.
APPROVED:
By:
DAN COODYQi4ayor
ATTEST:
SONDRA E. SMITH, City Clerk/Treasurer
XII
•
•
S
•
Fayetteville Community Overview
HISTORY
The early settlers of Fayetteville would be amazed
at the vast development that has evolved from the
humble origin of the community. The earliest
recorded history of the City came from Frank
Pierce in about 1819. A hunter and trapper, Pierce
is believed to be the first American of European
descent to visit the area, coining within two miles
of the City's current location. By 1828, several
families began to locate near Fayetteville. The City
grew rapidly, and in 1829, a courthouse and post
office were built. Fayetteville achieved town status
in 1835, was surveyed into lots sold at public
auctions over the next two years, and by 1841, had
a population of 425. Although it played host to
both the Confederate and Union Troops during the
Civil War (1861-65),
Fayetteville survived the war
to become one of the most
important centers for
commerce and learning in
Arkansas. By 1870, Fay-
etteville became an incorpo-
rated city. Recovery from
the devastating effects of the
Civil War was slow;
however, a very positive
event occurred when the
City was chosen as the site
for the Arkansas Industrial
University. This school
opened in January 1872 and
became the University of
Arkansas in 1899.
LOCATION
The City of Fayetteville, also the County Seat of
Washington County, is located in the northwest
corner of Arkansas. It is approximately 30 miles
east of the Oklahoma border and 50 miles south of
Missouri. Sitting near the tallest of the mountains
in the Ozark Mountain Range, the City enjoys four
distinct and beautiful seasons in a climate that for
decades has drawn a variety of individuals seeking
a special environment to live, work, and raise their
families.
XIII
POPULATION / SIZE
From 1960 to 2000. Fayetteville has almost tripled
in size growing from a population of 20,274 to
58,047. Based on the Special Census taken in
2005. Fayetteville is the third largest city in Arkan-
sas with a population of 67,158. For an idea of
Fayetteville's growth in size alone, the City
currently encompasses 53.86 square miles or
34,470 acres; in 1870, the original town
encompassed only 1,116 acres.
ECONOMIC CONDITIONS
Fayetteville's unemployment rate has historically
been low and has remained below 3.5% since
1994. The per capita income has grown an
impressive 66% since 1990. The significant
economic growth has been
fueled by the phenomenal
growth of Wal-Mart, Tyson
Foods, J.B. Hunt Transport,
and other locally -based
companies. Fayetteville is
known as the business center
for Northwest Arkansas.
Aggressive in dealing with
its growth, the City has
anticipated future growth. A
goal of the economic
development philosophy is
to not only encourage and
support new business, but to
direct the growth into areas
compatible with existing
industry and the economic base. In addition,
initiatives such as the update of the City's General
Plan 2025 and the Capital Improvements Program,
a five-year plan updated and revised as needed as a
planning tool for infrastructure and other capital
improvements, allow for enhanced capability to
meet the needs of Fayetteville citizens, The City
commissioned a Downtown Master Study and
through the charrette process, the community
and design team arrived at a series of basic urban
design and policy principles to guide future
development of the downtown area. The six key
principles summarize the results of the citizen
process and promote responsible growth,
planning, and development. The principles are as
follows: 1) a superbly walkable environment; 2)
downtown living; 3) smart parking; 4) smart
rules; 5) special places; and 6) an experienced
economy. The Fayetteville Economic
Development Council, a not -for-profit
organization, was formed through a partnership
between the City of Fayetteville, the University of
Arkansas, and the Fayetteville Chamber of
Commerce, to lead economic development activity
for the entire City. The City continued to build on
this effort in 2005 by approving a TIF District to
remove a blight and construct a new hotel complex
in the downtown area.
EDUCATION
Fayetteville is home to the principal campus of the
University of Arkansas system, which has
contributed to higher education in the area for 135
years. The University contributes a dual role to the
economic well-being of the community by drawing
new industry to the area by its research resources
and by serving as a labor pool with a wealth of
highly -educated people. Its programs in teaching,
research, and public service are constant stimulants
to educational and cultural advancement of the
region. The University forms one of the strongest
supports of the local economy; besides economic
input generated from the University payroll,
students (enrollment is currently 19,191) spend
millions per year with local businesses. The
University has also developed the Genesis Program
to advise, incubate, and develop new products and
businesses, principally in highly -technical disci-
plines. Many of these new businesses remain in
Fayetteville following initial development. The
University's entry into the Southeastern
Conference continues to expand its exposure and
to further stimulate a steadily thriving
visitor/tourism phenomenon in Fayetteville. The
completion of an indoor track facility, the
completion of the new Northwest Quadrant
Residence Hall, and the completion of the
University of Arkansas Innovation Center, along
with other construction, will serve to further
augment campus diversity and integrity. In
addition to the University, the Fayetteville Public
School system offers an excellent educational
environment and includes nine elementary schools,
XIV
three middle schools, two junior high schools, and
two high schools. There are also private and
parochial schools and facilities for
developmentally -disabled children in the City.
TRANSPORTATION
The opening of Interstate 540 highway on January
8, 1999 and the completion of the four -lane
upgrade of Highway 412 from Interstate 44 in
Tulsa, place the City in the fast lane for continued
growth in the 21s Century. Other available ground
transportation in the area includes rail -freight
service through the Arkansas & Missouri Railroad,
daily bus service through Jefferson Bus Lines, and
a number of excellent motor -freight carriers. In
addition to ground transportation, the region offers
excellent air -passenger service at the NWA
Regional Airport, which opened in November
1999.
In order to address the City's transportation
infrastructure needs, a Transportation Improvement
Plan was developed in 2006. The plan includes a
total of 13 street improvement projects that will be
funded through the issuance of Sales & Use Tax
Capital Improvements Bonds. Debt service on the
bonds will be funded through an additional sales
tax. The additional 1/4% sales tax was approved
by voters on September 12, 2006, to provide for
the issuance of bonds in the amount of
$65,900,000 for street improvements and
$2,100,000 for trail improvements.
MEDICAL FACILITIES
Two major hospitals in Fayetteville, the Wash-
ington Regional Medical Center and the Veterans
Administration Hospital, serve as outstanding
medical facilities for the region. The community is
also home to the North Hills Medical Park, a
complex providing extensive state-of-the-art
medical, dental, and surgical needs; the Northwest
Arkansas Rehabilitation Hospital for postoperative
and corrective rehabilitation needs; the Charter
Vista Hospital providing treatment of mental
disorders and chemical dependencies; and
Community Bio-Resources, Inc., a blood plasma
center entering Fayetteville into the realm of high-
technology biomedical research.
•
•
•
• ENVIRONMENT/RECREATION system is funded primarily from three
Realizing that the area's natural beauty is an asset, sources: fares charged to riders, local city
which encourages both growth and tourism, the and county contributions and federal transit
City takes a proactive approach in preservation of a grants funds.
clean environment. The Parks & Recreation
Division tends not only to numerous parks and ball • The "Lights of the Ozarks Festival" has
fields, but has in its care many large recreational enjoyed sixteen successful years and
areas and three lakes for sports and recreational continues to get bigger and better each year.
enthusiasts of all kinds and ages. On November 6, During the holiday season, Fayetteville
2001, Fayetteville citizens approved a dedicated comes to life as merchants and residents
3/4% sales and use tax to fund the debt service of a City-wide illuminate the winter nights with
low interest loan from the Arkansas Soil & Water over 350 miles of lights.
Conservation Commission for the Wastewater
System Improvements Project (WSIP). The 3/4% • in October, the 4.4 mile Scull Creek Trail
sales and use tax commenced on April 1, 2002. was opened. This trail is the backbone of
An extension of this tax was approved by voters on the 129 mile planned trail system. Currently,
September 12, 2006. Also in September 2006, it connects with the 1.9 mile Mud Creek
Fayetteville citizens approved an additional 1/4 % Trail creating a continuous 6.3 mile trail.
sales tax. A portion of the revenue generated from Since 2005, over 12 miles of multi -use trails
this additional tax will fund wastewater system have been constructed.
improvements. The WSIP is a project valued at
approximately $186 million that will provide the • The CMN Business Park area continues to
City with a second wastewater treatment plant, grow.
improvements to the existing wastewater treatment
• plant, improvements to the sewer collection • A new Sam's Club opened in September
system, and the elimination of several lift stations. 2007.
The initial construction phases began in early 2005
with the final construction phases of the west plant • The 88,000 square foot Library and parking
completed in late May of 2008. In 1996, a Solid garage opened on October 9, 2004. The
Waste Transfer Station and Recycling Facility went facility has a collection of 300,000 items,
into operation that was designed to meet solid over 100 public computers, a 12,000 square
waste needs well into the future. The City already foot children's library, a meeting room for
had one of the most effective recycling programs in 200 and one for 25, a story room for 60
the State and this facility allows for an even more children, one large and eight small quiet
effective recycling management program. study rooms, a young adult area, a computer
lab and an area for local and regional
OTHER EVENTS AFFECTING THE government documents and genealogy.
FUTURE
• Expansion of public transit services by CONCLUSION
providing increased service delivery The City of Fayetteville, Arkansas, is a collective
coordination between the City, the association of more than 72,000 people in a region
University of Arkansas —Razorback Transit, with a population base of more than 400,000. The
and Ozark Regional Transit (ORT). The City has progressed through many stages of
City, ORT, and the Regional Transit development. It is a vibrant community with
Authority continue to explore methods to transportation and industrial expansion not
provide increasing levels of public transit imagined in earlier times.
services to our community. The transit
•
XV
2008 MISCELLANEOUS STATISTICAL DATA
Date of Incorporation - August 23, 1870
Form of Government - Mayor/Council
Area (Sq. Miles) - 53.86
Fire Protection
Stations
Uniformed Employees
Police Protection
Stations
Uniformed Employees
Parks & Recreation
Number of parks
Number of playgrounds
Number of tennis courts:
Lighted
Unlighted
Number of basketball goals
Number of softball/baseball fields
Number of community centers
Number of swimming pools
Number of soccer fields
Number of volleyball courts
Number of recreational complexes
Acres:
Park Land
School Park Land
Natural Areas
Trail Corridors
Entryways and Street Medians
Plazas/Public Lands
Water
Streets
Street Miles:
- Graded and Surface Treatment
- Paved (Concrete and Asphalt)
Water
Water Meters
Beaver Water District Pumping
Capacity (Gallons)
Pumping Capacity to Fayetteville
(Gallons)
Average Daily Consumption
Miles of Water Mains
Fire Hydrants
Sewer
Miles of Sanitary Sewers
Average Daily Treatment
(Gallons)
Public Educational System
Elementary
Middle
Junior High
High School
Full -Time Equivalent Teachers
Registered Students
Building Permits
Year
Unemployment Rate (%)
• 2006 Special Census - General Demographic Characteristics
Table DP•1. Profile of General Demographic Characteristics for Fayetteville city, Arkansas
Special Census of Fayetteville city, Arkansas: March 30, 2006
CI
coflTentprjy oroeqr1, norlsarrnNlnoerror
ano
fleilfll(PDflS.r
:uwww.census. ov r r z
Subject
Subject
Number
Percent
Number
Percent
Total population .......................................
Toars talp.......
67,158
100.0
HISPANIC OR LATINO AND RACE
SEX AND AGE
Total population.....................................................67,t58
100.0
Male.....__ .............._............____..____........_...
34,242
51.0
Hispanic or Latino (of any race)
4,372
6. 5
Female..................................................................
32.916
49.
Mexican.............. ............................
3.203
4.8
Puerto Rican_ _........ _................. __..._.... __..........._...
111
0. 2
Under 5 years ......................_...
4,316
6.4
Cuban._..._.._.._..__..............................._..........._......
34
0.1
5to9 .....
y10
3.494
5.2
Other Hispanic or Latino ...............................................1.024
1.
to 14 years_...__.._..._..........__._.....__.........
3,130
4.7
Not Hispanic or Latino._ .............................................._..
62,786
93.5
15 to 19 years..........._...._...__.._ .........................
6,726
10.0
While alone._____._......................_______..._...........
53,876
80.2
20 to 24 years .......................................................
12,802
19.1
251034 years .......................................................
12,616
18.8
RELATIONSHIP
35 to 44 years .......................
7,809
11.6
Total population.............................................
67,158
100.0
5 to 54 years .......................__.._...__.................
6,875
10.2
In households._.._..._......................................................
61,365
914
55 to 59 years............
2.696
CO
Householder..__....___......__......._.... _.......................
28.212
42.0
601o64 years .......................
1,803
2.7
Spouse....____...._.......
9.975
14. 9
6510 74 years .......................................................
2.352
3.5
Child.....................................................
13.865
20.6
751084 years_ .............................._....__.............
1.813
2.7
Own child under 18 years.._.._....._..__._.__........
11,780
17.5
8S years and over ................_......_._....................
726
1.1
Other relatives_..__..._.................................................
2.180
3. 2
Under 18 years.........................................................649
1.
Median age(years)....................- .........._......_.....
26.7
(X)
Njsehol_..._........._......................._.....__.._...__.133
Nonrelatives
ivequarters....____._................_._...................___.793
10.6
Unmarried partner............_........._......_...___....._..557
2.3
18 years and over..........__ ...................................
54,276
80.8
In group
8.
Male..................................................................
27,645
41.2
Institutionalized population...........................................616
0.9
Female.........._................................___._.._.....
26.631
39.
Noniosl4utionalaed population..._.........._...._____._..177
Z7
21 years and over ............................_...................
46,583
69.4
62 years and over ......................_.__.....................
5,913
8.8
HOUSEHOLDS BY TYPE
65 years and ever.................................................
4,891
7.3
Total households..................................................212
100.0
Male ........................
1.976
2.9
Family households(families)...._......_..._....__...._.....__..773
48.
Female_ ..............__..........._._._..__..................
2,915
4.3
With own children under 18 years...._..........._.......762
24.0
Married -couple family ..................................................975
35.4
RACE
With own chldren under 18 years........................510
16.0
One race...........................__._................_...........
' 65,071
96.9
Female householder, no husband present ....__.........569
9.1
While.............__._......_..............._._...............
55.670
82.
With own children under 18 years.._..__..._.__..._.711
6.1
Black or African American ......................_.......
3 787
5.6
Nontamily households.............................
439
512
American Indian and Alaska Native .................
612
0.9
Householder living alone...............................................-
942
35. 2
Asian........... .....
1,967
2.9
Householder 65 years and Over .............................554
5.5
Asian Indian .................................................
468
0.7
Chinese .........................._.._..._..................
488
0.7
Households with individuals under 18 years.._................230
256
Filipino..........................................................78
0.1
Households with individuals 65 years and over.._............435
12. 2
Japanese.....................................................54
0.1
Korean........... .....05
0.3
Average household size .....................................................2.18
(X)
Vietnamese .......................... _.....................74
0.
Average family size..__..........................._..........._......._..2.89
(X)
Other Asian...............................................00
0.7
Native Hawaiian and Other Pacific Islander....54
0.2
HOUSING OCCUPANCY
Native Hawaiian...........................................17
Total housing units..............................................,419
100.0
Guamanian or Cheapen...__.__.....__.....4
Occupied housing units......................................................28.212
housi
89.8
Samoan.................__...._.__._....___..........5
Vacant units....................................._....._...........,207
10.2
Other Pacific Islander ° ....28
0.
For seasonal, recreational, or occasional use._..__....208
0.7
Some other race..............................................81
4.3
Two or more races ..........87
3.1
Homeowner vacancy rate (percent) .....................__......_.
5.6
(X)
Rental vacancy rate (percent)..........................._.............9.0
(X)
Race alone or In combination with one or
more other races: r
HOUSINGTENURE
While ..._......................._...._..._._..._....._...........82
85.7
Occupied housing units........................_.............
26,212
100.0
Black or African American...._..___...___..._........49
6.5
Owner -occupied housing units........._........._...____..._...
11411
40.4
American Indian and Alaska Native..................._1,517
2.3
Renter -occupied housing units..._............_..___.............
16.801
59.6
Asian........................................
95
3.4
Native Hawaiian and Other Pacific Islande__.....15
0.3
Average household sae of owner -occupied units .............
2.45
(X)
Some other race .........................__..._......____._.
3357
5.0
Avery household sae of renteroccu ied units.............
1.99
IX
- Represents zero or rounds to zero. (X) Not applicable.
Other Asian alone, or two or more Asian categories.
° Other Pacific Islander alone, or two or more Native Hawaiian and Other Pacific Islander categories.
In combination with one or more of the other races listed. The following six numbers may add to more than the total population and the six percentages
may add to more than 100 percent because individuals may report more than one rare.
• Source: U.S. Census Bureau. Special Census.
XVII
Budget Pr
And Poli
•
•
cess
les
CITY OF FAYETTEVILLE, ARKANSAS
• THE BUDGET PROCESS
The budgets of governmental funds (for example General Fund, Street Fund, and Parks
Development Fund) are prepared on the modified accrual basis for revenues and expenditures.
Under the modified accrual basis of accounting, revenues are recognized when they become both
measurable and available. Expenditures are recorded when the related fund liability is incurred.
The proprietary and trust fund types (Water & Sewer Fund, Solid Waste Fund, and Airport Fund)
are budgeted on a full accrual basis except for depreciation which is excluded and both capital
purchases and bond principal payments which are included as expenditures. Not only are
expenditures recognized when a commitment is made (i.e., through a purchase order) but
revenues are also recognized when they are obligated to the City (for example, water user fees
are recognized as revenue when bills are produced). Agency funds are not budgeted since they
are custodial in nature and do not involve measurement of results of operations.
The Comprehensive Annual Financial Report (CAFR) shows the status of the City's finances on
the basis of "Generally Accepted Accounting Principles" (GAAP). This conforms to the way the
City prepares its budget. Formal budgets exist for all funds and fund types, except agency funds
and account groups, but the budget -to -actual comparison reports are prepared only for the
governmental fund types (General, Special Revenue, and Capital Projects).
The Annual Budget and Work Program is a fiscal plan which presents the services which will be
provided to the community and the funds needed to perform these services. The type and level
of service is defined by the use of program objectives, which are further defined by performance
• measures. The Mayor is responsible for formulating the fiscal plan and presenting it to the City
Council for approval and adoption. The key steps and dates in this process for the 2009 Budget
and Work Program are described below:
Budget Preparation Package, June 2008
The budget preparation package was distributed to all Department Directors and Division
Heads. The package included budget preparation software and a detailed manual, which
included the budget preparation calendar, software instructions and examples, planning
indicators, and specific account and reference information necessary to complete the
2009 budget request. In addition, target budgets were set for each fund and/or program.
The target budget excluded service expansion requests and new personnel requests.
These items are considered separately. Training was conducted on an individual basis
with the Budget Staff and Department Directors and Division Heads, as requested.
2. Capital Requests, June - August 2008
Five Year Capital Improvements requests were submitted for review and prioritization.
Approval of the requests were based on a review of prioritized lists by Department
Directors and Budget staff to see if original cost and continuing costs were within the
available funding range. All capital items with a cost that exceeds $10,000 appear in the
Five Year Capital Improvements Programs.
3. Budget Work Papers Submitted by Division Heads, July 2008
The Division Heads returned budget submissions requesting 2009 funding to the budget
office. The budget office then verified that budget submissions were correct and within
• specified targets.
I
4. Analysis of Each Proposed Program Budget, August -September 2008 •
During this period, meetings were conducted with each Department Director. At these
meetings, the submitted program budgets were evaluated in their entirety and additions
and cuts were made to balance the funds with the service requirements. The 2009
Proposed Budget and Work Program was the result of this process.
5. Public Hearings, August 2008
The Street Committee, the Sewer Committee, the Parks & Recreation Advisory Board,
the Airport Board, and Community Development conducted open public meetings to
obtain input from citizens regarding the Capital Improvements Program.
6. Consideration and Approval of the Budget, November -December 2008
The proposed budget was presented to the Mayor in November. The Mayor presented
the Proposed 2009 Budget and Work Program to the City Council on November 11.
Public hearings on the budget were conducted during November and December. The
2009 Budget was adopted by City Council on December 2, 2008.
7. Implementing the 2009 Budget, January 2009
Work papers are created and distributed to allow each division head to split their budget
into the projected funding level needed for each month. These work papers are collected
and input into the computer system to assist in the control of the adopted budget
throughout 2009.
8. Adjusting the 2009 Budget, Throughout 2009 •
The budget may be adjusted throughout 2009. Depending on the amount of the
adjustment, approval may come from the Budget Director, Finance Director, Mayor or
the City Council. A detailed explanation of the Budget Adjustment Policy is listed on
pages 7 and 8.
The public hearings throughout the budget process are considered to be an essential part of the
budget process as they are designed to solicit feedback from the public on City operations and
services. In accord with continuing efforts to apprise the public of City activities, the Adopted
2009 Budget and Work Program is made available for review by all interested persons at the
Fayetteville Public Library and the City Clerk's Office. In addition, a downloadable version of
the budget is found on the City's web site. Public notification of this information is made in a
local newspaper and on the Cable Access Television channel. As always, the public is invited to
attend all meetings, retreats, and hearings regarding consideration of the Budget.
•
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CITY OF FAYETTEVILLE, ARKANSAS
FINANCIAL POLICIES
The purpose of this section is to present the policies that the City follows in managing its financial and
budgetary affairs. These are general statements of policies, which represent long-standing principles,
traditions, and practices that have guided the City in maintaining financial stability.
REVENUE POLICY
• The City will strive to maintain a broad and
diversified revenue base that will equitably
distribute the burden of supporting City
services and will protect the City from
short-term fluctuations in any one revenue
source.
• The City will actively support economic
and industrial development recruitment and
retention efforts to provide for a solid
revenue base.
• The City will maintain timely collection
systems and implement necessary
enforcement strategies to collect revenues
from available sources.
• The City will establish user fees and
charges for services, when feasible, at
levels related to the cost of providing the
services. The City will review the fees and
charges on a periodic basis to determine
modifications needed to keep pace with the
cost of providing the services.
• The City will establish, when feasible, self-
supporting enterprise funds and internal
service funds in which a relationship
between revenues and expenditures clearly
exists.
• The City will project revenues on a
conservative basis so that actual revenues
will consistently meet or exceed budgeted
revenues.
• The City will maintain a budgetary control
system and will prepare reports that
compare actual revenues to budgeted
amounts.
• The City will limit the designation of
General Fund revenues for specified
purposes to maximize flexibility in
budgeting and revenue utilization.
• The City will review annually and revise,
where necessary, its cost allocation
formula.
EXPENDITURE POLICY
• Basic and essential services provided by the
City will receive first priority for funding.
• The City will establish performance
measurements for all program areas, when
feasible. These measures will reflect the
demand, workload capability, and projected
outcomes for the program to accomplish its
objectives.
• The City will adopt a balanced budget, by
fund, for all funds maintained by the City,
in which total anticipated revenues must
equal or exceed the budgeted expenditures
for each fund. However, if this cannot be
attained, the City will utilize unallocated
fund reserves, which have been carried
forward from prior years.
• The City will maintain a budgetary control
system to ensure adherence to the adopted
budget and will prepare reports that
compare actual expenditures to budgeted
amounts.
• The City will refrain from budgeting non-
recurring or one-time revenue for ongoing
expenses.
C
•
•
S
• • The City will provide access to medical, revenues and the principle amount of
dental, life, and long -terns disability General and Street Fund debt shall not
insurance for its employees. The cost for exceed 5% of assessed taxable property.
these benefits will be a shared
responsibility between the City and its • Outstanding short-term debt and
employees. Amendment 78 debt obligations combined
shall not exceed 5% of the City's taxable
• The City will provide access to appropriate real property.
retirement plans for its employees. The
City will make contributions for eligible
• employees at the percentage defined for RESERVE POLICY
each of the respective retirement plans.
• The City will maintain a minimum reserve
of sixty (60) days of annual regular general
DEBT POLICY fund operating expenditures for the General
Fund in Undesignated Fund Balance. The
• The City will maintain a policy of full minimum unreserved General Fund
disclosure on financial reports and bond Balance cannot be reduced without specific
prospectus. City Council Resolution.
• The City will maintain communications • The City will maintain a minimum reserve
with bond rating agencies and continue to of at least 10% of current year operating
strive for improvements in the City's bond expenditures for the Street Fund in
rating. Undesignated Fund Balance. If existing
reserves exceed the required level, such
• The City will pay for all capital projects funds may be used to provide for non -
and capital improvements on a pay -as -you- recurring expenditures. The City will use
go basis using current revenues whenever monies in the 10% reserve only in times of
possible. If a project or improvement emergency or fiscal and economic hardship.
cannot be financed with current revenues,
long-term or short-term debt or capital • The City will attempt to maintain a cash
leases will be recommended. and investments balance of not less than
10% of current year operating expenditures
• The City will refrain from issuing long- for all Enterprise Funds.
term debt for a period in excess of the
expected useful life of the capital project. • The City will maintain a Shop Fund reserve
necessary to fund the replacement and
• The City will use special assessment expansion of the City's vehicles and
revenue or other self-supporting bonds equipment.
instead of general obligation bonds, when
feasible.
INVESTMENT AND CASH MANAGEMENT
• The City will seek refinancing of POLICY
outstanding debt if it is determined that the
City will benefit by reduced interest • The City will deposit all receipts on a
expense over the remaining life of the timely basis.
bonds of at least 3% of the principal being
refunded. • The City will strive to maximize the return
on its investment portfolio without
• The City will require that General Fund and jeopardizing principal amounts.
Street Fund debt service shall not exceed
• 10% of annual general and road tax
5
• The City will limit its investments to the • The City will seek input from the public by •
types of securities provided for by Arkansas holding public hearings in relation to the
statutes. establishment of projects and project
priorities.
• The City will diversify its investments by
maturity date to protect against market
fluctuations. FINANCIAL REPORTING POLICY
• The City will purchase securities from
• The City's accounting system will maintain
qualified institutions based on competitive
records in accordance with accounting
bids in an effort to obtain the highest
standards and principles outlined by the
available rates.
Governmental Accounting Standards Board
(GASB), Financial Accounting Standards
Board (FASB), and the State of Arkansas.
CAPITAL IMPROVEMENT POLICY
• The City will employ an independent
• The City will prepare and update, as
accounting firm to perform an annual audit
needed, a five-year Capital Improvements
of the City's finances and make the annual
Program (CIP), which will provide for the
audit available to all required and interested
orderly maintenance, replacement, and
parties. The audit shall be completed and
expansion of capital assets.
submitted to the State of Arkansas within
210 days of the close of the fiscal year.
• The CIP will identify long-range capital
projects and capital improvements of all
• The City will produce monthly and
types, which will be coordinated with the
quarterly financial statements reporting the
annual operating budget to maintain full
current periods' activity for all funds •
utilization of available revenue sources.
maintained by the City.
• When preparing the CIP, the City will seek
• .The City will maintain an internal audit
to identify all viable capital projects and
function, which will be charged with
capital improvements required during the
adopting and routinely monitoring internal
subsequent five-year period. These projects
controls of the City.
and improvements will be prioritized by
year and by funding source. Every attempt
• The City will prepare an annual budget
will be made to match projects and
document that provides a basic
improvements with available funding
understanding of the City's planned
sources. Future operating costs associated
financial operations for the coming fiscal
with a project or an improvement will also
year. Copies of the proposed and final
be given consideration in the establishment
budget will be made available to all
of priorities.
interested parties and opportunities will be
provided for citizen input prior to final
• The City will seek Federal, State, and other
decisions on the budget.
funding to assist in financing capital
projects and capital improvements.
• The City will seek annual renewal of the
Government Finance Officers Association's
• The City will incorporate the reasonable
(GFOA) Certificate of Achievement for
findings and recommendations of the other
Excellence in Financial Reporting and the
City Boards, Commissions, Committees,
Distinguished Budget Presentation Award.
and Citizen task forces, as they relate to
capital projects and improvements.
•
3
SCITY OF FAYETTEVILLE, ARKANSAS
ADMINISTRATIVE PROCEDURES
TO ADJUST THE APPROVED BUDGET
PURPOSE:
The procedures outlined in this section define, standardize, and set forth responsibilities for
budget adjustments.
DEFINITION AND EXPLANATION:
During the fiscal year needs arise for expenditure budget adjustments to enable divisions to adapt
to changing conditions. There are two types of expenditure budget adjustments which can be
defined as follows:
1) Budget Adjustment — this is a transfer from one category within a fund budget to
another category. The fund total does not change.
2) Budget Amendment — this is an addition to the overall budget total of the fund. It
increases the total expenditure amount authorized for the fund. Any budget amendment
• must be supported by an increase in revenue or come from available fund balance.
DEPARTMENT DIRECTORS AND DIVISION HEADS RESPONSIBILITIES:
All Department Directors and Division Heads are mandated to stay within each operational
program budget as adopted and to stay within the total budget for each capital project. Neither
the Accounting or Purchasing Divisions will process payments or purchase orders, which
will cause a program or capital project to be over the annual budget amount.
Each operational division is grouped into programs (i.e. Engineering - Administration,
Engineering - Plans & Specifications, Engineering - Right -of -Way, etc.). Budget adjustments
will be required in the following instances:
1) When the
budgeted amount
per operational
program
is
exceeded (an
offsetting
adjustment
must be made from
another operational
program
or
fund balance).
2)When the budgeted amount for a capital project is exceeded (an offsetting adjustment
must be made from another capital project, another program, or fund balance).
Requested adjustments to an operational program must be submitted on a budget adjustment
form with sufficient justification for the need. Any changes in the personnel services category
must meet the City's policy for raises, promotions, and staff increases.
•
7
BUDGET ADJUSTMENT APPROVAL PROCESS: •
Budget Amendments
1) All budget amendments must be approved by the City Council other than mandatory
redemptions and other expenditures delegated to a Bond Trustee via a bond trust
agreement.
Budget Adjustments
1) Budget adjustments between categories within divisions of a fund can be made with
the approval of the Budget Director.
2) Budget
adjustments
within the personnel services
category between departments
. within a
fund can be
approved by the Budget Director
and the Finance Director.
3) Budget adjustments between categories within approved projects can be approved by
the Budget Director and the Finance Director.
4) All other budget adjustments must be approved by the City Council.
BUDGET AMENDMENT REPORTING: •
As a matter of practice, staff will provide information regarding Budget Amendments to the City
Council on a quarterly basis.
•
• CITY OF FAYETTEVILLE, ARKANSAS
BUDGET ORGANIZATIONAL STRUCTURE
FUND In governmental accounting, a fund is a fiscal and accounting entity
with a self -balancing set of accounts, created and maintained for a
particular purpose and having transactions subject to legal or
administrative restrictions. A separate budget is provided for each
fund.
DEPARTMENT Departments are the major organizational sub -divisions. They have a
broad overall purpose. The City of Fayetteville is organized into
five departments: General Government, Operations, Finance, Police,
and Fire. Each Department, except General Government, has a
director who reports to the Mayor.
DIVISION Divisions are the major operational areas of the City. Each Division
has been assigned to one of the Departments listed above according
• to the type of activity it performs. For example, the Solid Waste &
Recycling Division is part of the Operations Department.
PROGRAM Programs are the operating units within the Division. Each program
represents a specific type of activity within its Division aimed at
providing a service for which the City is responsible. For example,
the Solid Waste & Recycling Division contains the following
programs: Administration, Commercial Collections, Residential
Collections, Commercial Drop Box Collections, Recycling, and
Composting. Each Division Head has developed a list of objectives
and program performance measures for each program, which are
utilized by management in evaluating the overall effectiveness of
individual programs.
CATEGORY Within each program, each expenditure item is grouped into a
category of related expenditures. The budget for each program is
listed by categorical total. Examples of a category include:
Personnel Services, Materials and Supplies, Services and Charges,
Maintenance, Capital, Transfers to Outside Agencies, Cost
Reimbursements, Operating Transfers, and Depreciation.
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Fund Su
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aries
City of Fayetteville, Arkansas
Chart of Governmental Fund Types
City Fund Structure
Govcmmcntal
General Fund
Special Revenue Funds Debt Service Funds
Capital Pmjecls Funds
teml
Fire Bond
Replacement & Disaster Recovery
ng TIF Bond
7Ab
Sales Tax Capital Improvements
clopmcnt Wastewater Improvements
Wastewater System Improvements
Housing Grant Sales Tax Bond
TIF CapitolImprovementscnt
Sales Tax Construction Bond
Impact Fee
Drug Law Enforcement
As noted by the chart above, the City utilizes all four (4) major Governmental fund types:
General, Special Revenue, Debt Service, and Capital Projects.
General Fund - General fund is the general operating fund of the City. It is used to
account for all financial resources except those accounted for in other funds.
Special Revenue
Funds -
Special Revenue funds are used
to account for the proceeds of
specific revenue sources,
which are designated or required
to finance particular functions
or activities of the
City.
Debt Service Funds - Debt service funds are used to account for the accumulation of
resources for, and the payment of, general long-term debt principal, interest and related
costs other than debt service payments made by enterprise funds.
Capital Projects Funds - Capital projects funds are used to account for financial resources
to be used for the acquisition and construction of assets of a relatively permanent nature
other than those financed by proprietary funds.
As a note of explanation for the following combined statements, the revenues are listed by
major source and the expenditures are listed by major department or service. The
operation transfers are listed both in and (out).
11
City of Fayetteville, Arkansas
Combined Statement of Budgeted Revenues, Expenditures, and Changes in Fund Balances
All Governmental Fund Types
For the Year Ended December 31, 2009
fl
Special
Debt
Capital
General
Revenue
Service
Projects
Total
Revenues:
Property Taxes
$ 1,570,000
$ 0 S
0
$ 0 $
1,570,000
Sales Taxes
21,654,000
0
16,582,200
6,633,000
44,869,200
Hotel, Motel, Restaurant Taxes
0
2,263,000
0
0
2,263,000
Franchise Fees
5,020,000
0
0
0
5,020,000
Licenses and Permits
1,332,000
0
0
0
1,332,000
Intergovernmental
2,139,000
5,026,554
0
0
7,165,554
Charges for Services
1,568,000
906,800
0
119,000
2,593,800
Impact Fee
0
1,364,500
0
0
1,364,500
Fines and Forfeitures
1,616,000
0
0
0
1,616,000
Investment Earnings
381,000
457,340
72,360
497,800
1,408,500
Other
104,000
47,000
0
0
151,000
Transfers In
417,900
233,000
802,000
0
1,452,900
Total Revenue
35,801,900
10,298,194
17,456,560
7,249,800
70,806,454
Expenditures:
General Government
3,280,071
0
0
0
3,280,071
Cost Reimbursements
(2,279,159)
0
0
0
(2,279,159)
Library
1,613,216
0
0
0
1,613,216
Outside Agencies
803,569
177,750
0
0
981,319
Operations
7,686,002
7,802,766
0
0
15,488,768
Finance
2,740,015
0
0
0
2,740,015
Police
13,480,234
444,464
0
0
13,924,698
Fire
8,477,952
0
- 0
0
8,477,952
Capital Outlay
0
2,271,700
0
6,321,000
8,592,700
Debt Service
0
0
15,043,033
0
15,043,033
Transfers Out
0
522,000
0
697,900
1,219,900
Total Expenditures
35,801,900
11,218,680
15,043,033
7,018,900
69,082,513
Income (Loss)
S 0
S (920,486) S
2.413,527
$ 230,900 S
1,723,941
FUND BALANCE ANALYSIS:
Beginning Fund Balance
S 9,383,947 S
3,787,403 $
8,856,785 $
5,120,865 S
27,149,000
Income (Loss)
0
(920,486)
2,413,527
230,900
1,723,941
Ending Fund Balance
$ 9,383,947 S
2,866,917 S
11.270,312 S
5,351,765 $
28,872,941
•
12
0 City of Fayetteville, Arkansas
Chart of Proprietary and Fiduciary Fund Types
As noted by the chart above, the City utilizes the Enterprise and Internal Service funds in
• the Proprietary fund type and the Trust and Agency funds in the Fiduciary fund type.
Enterprise Funds - Enterprise funds are used to account for operations (A) that are
financed and operated in a manner similar to private business enterprise, where the
intent of the governing body is that the costs of providing goods or services to the
general public on a continuing basis be financed or recovered primarily through user
charges; or (B) where the governing body has decided that periodic determination of
revenues earned, expenses incurred and/or net income is appropriate for capital
maintenance, public policy, management control, accountability or other purposes.
Internal Service Funds - Internal service funds are used to account for the financing of
goods or services provided by one division of the City to other divisions of the City, on a
cost reimbursement basis.
Trust Funds and Agency Funds - Trust funds and agency funds are used to account for
assets held by the City in a trustee capacity or as an agent for individuals, private
organizations, other governments and/or ocher funds. Trust funds are accounted for in
essentially the same manner as proprietary funds since capital maintenance is critical.
Agency funds are custodial in nature and do not involve measurement of results of
operation.
• In reference to the following combined statements, the revenues are listed by major
source and the expenses are listed by major department or service. Also shown are
depreciation, non -operating revenue and (expenses), transfers in and (out), and net
income.
13
City of Fayetteville, Arkansas
Combined Statement of Budgeted Revenues, Expenses, and Changes in Fund Equity
All Proprietary Fund Types and Similar Trust Funds
For the Year Ended December 31, 2009
Proprietary Funds
Internal Fiduciary
Enterprise Service Funds Total
Revenues:
Airport Revenues S 749,704 $ 0 S 0 $ 749,704
Solid Waste Fees 8,991,750 0 0 8,991,750
Water Sales 13,159,229 0 0 13,159,229
Sewer Service Charges 15,079,700 0 0 15,079,700
Shop Charges 0 7,482,200 0 7,482,200
Contributions 692,935 0 0 692,935
Property Taxes 0 0 966,000 966,000
State Insurance Refund 0 0 454,431 454,431
Court Fines and Fees 0 0 126,300 126,300
Interest Income 597,200 226,000 429,572 1,252,772
Other 858,100 0 0 858,100
Total Revenues 40,128,618 7,708,200 1,976,303 49,813,121
Expenses:
Airport Operations 694,370 0 0 694,370
Water & Wastewater Director 223,110 0 0 223,110
Water & Sewer Maintenance 7,386,453- 0 0 7,386,453
Water Supply 6,500,000 0 0 6,500,000
Wastewater Treatment 9,360,228 0 0 9,360,228
Customer Service & Meter 2,701,281 0 0 2,701,281 •
Solid Waste & Recycling 9,089,542 0 0 9,089,542
Town Center and Parking Facility 4,277 0 0 4,277
Police Pension 0 0 1,761,757 1,761,757
Fire Pension 0 0 1,542,283 1,542,283
Fleet Operations 0 5,227,557 0 5,227,557
Interest Expense and Fees 787,397 0 0 787,397
Principal Expense 1,730,000 0 0 1,730,000
Total Expenses 38,476,658 5,227,557 3,304,040 47,008,255
Income (Loss) Before Capital $ 1,651,960 $ 2,480,643 $ (1,327,737) $ 2,804.866
Capital Revenues/(Expenses):
Transfers In 253,200 0 0 253,200
Capital Expenditures (1,639,160) (1,466,000) 0 (3,105,160)
Total Capital Revenues/(Expenses) (1,385,960) (1,466,000) 0 (2,851,960)
Income (Loss) After Capital S 266,000 $ 1,014,643 S (1,327,737) S (47,094)
•
14
City of Fayetteville, Arkansas
0
•
9
• Sources of Funds for 2009
1.5% 2.1%
Fines & Forfeiture Property Tax
$1,742,300 $2,536,000 39.5%
-1.2% Sales Tax
Fund Balance 547,132,200
$(1,410.847)
1.4%
Other 4.3%
51,616,500 _..� Franchise Tax
$5,136,000
6.9%
Intergovernmental
58,204,920 :
..
1.2% 11.7%
Transfers In
Water Sales
$1,452,900 2.2%
$14,003,829
Investments 12.6%
$2,648,632
10.4% 7.4% Sewer Service
Charges For Services Solid Waste $15,079,700
512,430,544 58.889,250
$119,461,928
Uses of Funds for 2009
3.4%
10.6% Fuel
Capital $4,026,028
$12,691.150
36.2%
1.3% Personnel
Transfers Out
7.8%$43,304,852
518900
WWTP Operations
$9,348,228
3.2%
5.4% Materials & Supplies
Purchased Water —"$3,829.679
$6,500,000
14.7%
Debt Service
° 12.8%
3/° .4 1.2% Services & Charges
$17,560.230 Internal Charges Maintenance $15,235,166
$4,062,057 $1,451,638
$119,461,928
Note: The Sources of Funds chart includes revenues from all City funds. The Uses of Funds chart includes expenditures from all
funds including capital expenditures in the Proprietary fund types. In compliance with GAAP. Proprietary fund balances do
not reflect capital expenditures.
15
Major Funding Sources:
General $
Street
Off Street Parking
Community Development
Parks Development
Drug Law Enforcement
Water & Sewer
Solid Waste
Airport
Shop
Capital Projects & Other Fundine Sources
City of Fayetteville, Arkansas
Multi -Year Comparison
Adopted Budget Expenditures
Adopted
Adopted
Adopted
Adopted
Adopted
2005
2006
2007
2008
2009
30,490.962 S 32,239,792 $ 34,302,200 S 35,023,000 $ 35,801,900
4,020,737
4,579,303
4,292,600
4,813,689
5,360,286
318,939
374,809
391,000
345,235
347,300
774,813
716,351
653.244
655,977
635,930
1,876,528
2,843,081
2,364,782
3,025,000
2,854,700
440,765
473,681
495,706
440,900
444,464
25,685,165
26,056,030
26,999,688
29,345,575
29,668,929
7,409,848
8,358,504
9,337,529
9,091,000
9,239,250
1,890,205
836,634
888,020
839,356
773,704
4,856,629
6,560,913
6,493,270
7,082,000
6,693,557
$ 77,764,591 S 83,039,098 S 86,218,039 S 90,661,732 S 91,820,020
Impact Fec
850,000
0
1,493,000
2,515,600
1,576,000
Arts Center Bond
305,060
0
0
0
0
Fire Bond
0
0
801,150
801,400
804,000
TIF Bond
0
0
59,000
3,500
3,500
Wastewater Imp. Sales Tax Bond
13,879,374
9,340,005
16,148,700
11,561,728
14,235,533 •
Replacement & Disaster Recovery
200,900
200,000
1,126,200
177,900
60,400
Sales Tax Capital Improvements
11,141,748
10,769,700
9,917,600
7,136,100
6,952,000
Wastewater System Improvements
2,100
2,500
159,700
150,900
3,000
TIF Capital Improvements
0
134,070
0
0
0
Sales Tax Construction Bond
0
0
0
3,000
3,500
Town Center Construction
703,591
695,824
704,883
709,306
699,935
Continuing Education Center
62,467
68,050
0
0
0
Police Pension
1,326,950
1,476,814
1,620,692
1,761,757
1,761,757
Fire Pension
1,496,047
1,487,825
1,521,887
1,542,283
1,542,283
$ 29,968,237 $
24,174,788 $
33,552,812 S
26,363,474 $
27,641,908
Total - All Funding Sources
$ 107,732,828 $ 107,213,886 S 119,770,851 S 117,025,206 $ 119,461,928
This comparison of adopted budgets is included to show the scope and growth of City operations in a multi -year format. This
presentation is traditional but continues to include interfund transfers. Rather than restating all of the budgets, it is recommended that
emphasis be placed on the significant entries, which are the individual funds. A more detailed discussion of each individual fund is
included in the specific section devoted to that fund.
•
16
Governmental Funds
General Fund
Special Revenue Funds
Street
Off Street Parking
Community Development Block Grant
EDI Attainable Housing Grant
Parks Development
Impact Fee
Drug Law Enforcement
•
Debt Service Funds
Wastewater Improvements Sales Tax Bond
Fire Bond
TIF Bond
Capital Project Funds
Replacement & Disaster Recovery
Sales Tax Capital Improvements
Wastewater System Improvements Project
TIF Capital Improvements
Sales Tax Construction Bond
17
General Fund
General Fund Revenues
Total sources of funds available in 2009 to support General Fund services include the estimated
beginning Undesignated Fund Balance of $8 million and revenues of $35.8 million. The City's
overall General Fund Revenue projections are based on historic trend data, expected population
increases, projected inflation, performance of the national, state, and local economies and
statistical information.
$1400
P
6
$1200
$10.00
$800
$6 00
$4.00
$2.00
S.
Sources of Funds for 2009
$35,801,900
$21,654,000
Sales Tax
60.4%
$417,900
Transfers I
1.2%
$485,000
Investment Earn. & M
1.4%
County Sales Tax
$1004
$9.12
18.35 $8.62
$7.68
$5,020,000
Franchise Fees
14.0%
$11.20
$11.47
$1120 $11.06 $11.01 $11.23
90 09 00 Cl 02 03 04 05 06 07 Eat08 Pro].
09
Year
$1,570,000
Property Tax
4.4%
$1,332,000
Licenses & Permits
3.7%
$2,139,000
. Intergovernmci
6.0%
$1,616,000
Fines & Forfeitures
4.5%
$1,568,000
Charges for Services
4.4%
County Sales Tax: The largest source
of General Fund revenue (31.6%) is
the County Sales Tax. The City
receives a prorated share (36.8%) of
the 1% County Sales Tax based on
population as of the most recent
federal census. Sales Tax growth has
averaged approximately 5.0% annually
from 1997 to 2007. Budgeted 2009
revenue is projected to grow at 2.0%
over estimated 2008. The 2009
projection is based on past trends and
the increase of new businesses in the
neighboring counties.
0
•
li
0
S
City Sales Tax: The second
largest source of General Fund
revenue is the City Sales Tax at
28.0% of total revenue. The 1%
City sales tax revenue has grown
on average 5.0% annually since
1997. 2008 revenue is estimated at
4.4% above 2007. 2009 revenue is
projected at 2.0% growth over
estimated 2008. The 1% City
Sales Tax revenue is divided
between General Fund operations
and capital. The current split for
2009 is 60% for General Fund and
40% for Sales Tax Capital
Improvements Fund. Until 2008,
the split as established in 2003 was
equal. Prior to June 2003, the
revenue was divided 75% for Sales
Tax Capital Improvements Fund
and 25% for General Fund.
$18.00
0
$16.00
$14.00
$12.00
$10.00
$8.00
$6.00
$4.00
$2.00
S.
1% City Sales Tax
O Sales Tax Capital Improvements Fund
o General Funliii'
'
6.6
7.6
7.8
•
I
' 7.0
I
II
ea
I
8.7 89
7.9 82
Ir.o
9.7
9.9
I
:
4.64
2.4 2.6 2.8 2.9 2.9
98 99 00 01 02 03 04 05 06 07 ESL Proj.
08 09
Year
General Fund - Other Revenue Other Revenues: Other
$8.00 Revenues (Licenses & Permits
$zoo
$6.00
$6.00
$4.00
$300
$2.00
$1.00
$0.00
98 99 00 01 02 03 04 05 06 07
EsL08 Prol.09 revenue
because of
a change in
Year
turnback.
Charges
for Services
consist
of Park
fees, 911
reimbursement, and Planning fees and are expected
to increase 3.6% over estimated
2008. Fines
& Forfeiture revenues consist of court fines and
are expected to remain relatively flat over
estimated 2008 revenue.
Intergovernmental, Charges for
Services, and Fines &
Forfeitures) as a whole make up
18.7% of total General Fund
revenue. Licenses & Permits
mainly consist of Building
Permits and are expected to
increase modestly in 2009 over
estimated 2008 revenue due to
the slow down in building
activity. Inter -governmental
revenues consist of State
Turnback, Insurance Turnback,
and State/Federal grants and are
expected to decrease 1.8% in
2009 over estimated 2008
IL9
Franchise Fees: Franchise fees as a category make up 14.1% of total General Fund revenue.
The City collects franchise fees from all utility companies in Fayetteville for the use of City
Rights -of -Way. All of the franchise fee agreements reflect a percentage of gross utility revenue
generated. Although franchise fees are a direct cost of the utilities business, all utilities except
AEP and the City of Fayetteville's Solid Waste and Water & Sewer Divisions show the fee as an
additional item on the consumer's invoice.
Currently, Arkansas Western Gas pays 3% of annual sales before taxes on residential and
commercial customers and 1% on industrial customers. Southwestern Bell Telephone pays 4%
of all access line billing. Cox Communications pays 5% of annual gross sales on everything
except internet access revenue. The Water & Sewer utility pays 4.25% and the Solid Waste
utility pays 3% on annual gross sales. AEP Electric and Ozarks Electric Co -Op pay 3% of gross
revenues on domestic customers and 1% on industrial consumers. The 2009 projections are
based on routine annual customer increases. In 2003, the franchise fee rates for "In-Lieu-
Water/Sewer" shows a larger increase due to the Water & Sewer utility being raised to 4.25%
from 3% in 2002.
$6.000
c
s
$5.000
$4.000
$3.000
$2.000
$1.000
Franchise Fees
$4.90 $5.02
$4.67 $4.62 '
$4.21 '
I.
$3.73 I
83.52 ii
I
$3.34 ■ Iti
$3.06
$2.74 $2.76 I _
$2.69
Li
_ L_ _ I _ _ _
____ I.....! ____ i.!ii - . II • . II • • •
r1 .i -i l-
98 99 00
01 02
03 04 05
06 07 Prof. 08 2009
• Ark Western Gas
O Southwestern Bell
■ Cox Communications
a In Lieu - WaterlSewer
• In Lieu - Solid Waste
❑ SWEPCO Electric
O Ozarks Electric Co-op
Property Taxes: Property Tax revenue makes up 4.4% of total General Fund Revenue and the
tax rate is currently approved at 1.3 mils. 2009 revenue is projected to grow 7.9% over 2008
estimates due to increased assessed value. 2006 marked the first year that Property Taxes have
been collected for General Fund operations since 1993 in which the tax rate was approved at 3.8
mils. The City of Fayetteville has a discretionary limit of 5.0 mils. Millage decissions must be
made by October of each year by the City Council. '
0
0
9
General Fund Expenses
Total uses of funds in 2009 for the City's General Fund totals $35,801,900. The charts below
show the total General Fund budget by operating department and expense category.
$13,480,234
Police
37,7%
0
S878,353
Motorpoc
2.5%
$556,139
Fuel
1.6%
$(2,279,159)
Cost Reimbursements
-6.4%
$10,000
Capital
0.0%
$1,613,216
Fayetteville Public
Library
4.5% $803,569
Outside Agen
• 2.2%
2009 Uses of Funds by Department
$35,801,900
$803,569 $8,477,952
Outside Agencies Fire
2.2% 23.7%
$1,613,216
Fayetteville Public
% Library
/ 4.4%
r $1,000,912
General Government
52,740,015 2.8%
Finance
7.7% $7,686,002
Operations
21.5%
2009 Uses of Funds by Category
$233,000 $35,801,900
Operating Transfers
Out
0.7%
0
S989,839
2.8% $2,737,715
Services & Charges
7.6%
$29,589,074
Personnel Services
82.6%
$670,154
als & Supplies
1.9%
21
Personnel Services: Personnel
Services represent the largest
source (82.6%) of expense for
the City's General Fund.
Personnel Services include
Salaries & Wages, Overtime,
Insurance, Pension, and
Worker's Compensation
expenses. Since 1998, the
Personnel Services category has
grown 8.2% annually. This is
due in part to payplan
adjustments. The PEG Office
Coordinator position in the Cable
Administration Division was
transferred to the Parks &
Recreation Division's Yvonne
Richardson Community Center
Program as a YRCC Program
Coordinator in 2009.
C
C
$3p ■Benefits
2 O SalariesM'ages
525
520
$15
$10
$5
$0
Personnel Services
$21.7
519.5
$18.1
$15-s ____
S. 16.4II II
$13.9
$12.4 t_
$23.8
$28.9 $29.6
$28.1
$26.5 � � ■
97 98 99 00 01 02 03 04 05 06 07 Est. Proj.
08 09
Year
Other Expenses: Other expenses represent 16.5% of the General Fund uses of funds for 2009.
Other expenses represent the Maintenance, Services & Charges, Materials & Supplies, Motor
Pool, and Fuel categories. The Services & Charges Category includes contract services,
publications and dues, etc. and represents 7.7% of the total General Fund budget. The Materials
& Supplies Category includes copier/printing charges, minor equipment, and office supplies and
represents 1.8% of the total General Fund budget. The Mainteance Category includes building
and grounds maintenance, software maintenance, and various other small maintenance accounts
and is 2.7 of the total General Fund budget. The Motorpool and Fuel Categories represent 2.5%
and 1.6% respectively of the total General Fund budget.
Other Expenses
.Mainlenenca $6.1
, 65.8 E59 f58 _
$6000A00 659
,6erAmelC0e�9e
0 MalerielsRuo00e
65000,000 0Molorpool
$ .5
$4.2
Fuel
$3.3
$4.000.000
53.4 $3.3
$3,2
$28
$3.000.000 $21
$2.000.000
$i0o,000
97 98 99 00 01 02 03 04 05 06 01 Est08 Proj. 09
0
C
22
O
General Fund Balance
It is recommended that the 2009 Proposed Budget for the General Fund be balanced by using
$417,900 from a transfer from Sales Tax Capital Improvements Fund. This would leave a
projected ending undesignated fund balance of $8,036,260 at the end of 2009.
The amount of minimum reserves to be maintained in undesignated fund balance for General
Fund is sixty (60) days (or 16.4%) of annual regular general fund operating expenditures. The
General Fund designation requirement was approved by the Fayetteville City Council on
November 5, 2002 with Resolution 174-2002.
$12.00
C
O
2
$10.00
O $8.00
$6.00
$4.00
$2.00
$-
O
General Fund
Ending Undesignated Fund Balance & % of Expense
100.0%
$10.21 90.0%
$9.76 $9.64 $9.90 $9.86
$9.03 80.0%
$8.63
$8.76 $8.90
$8.30
$8.04 70,0%$7.74
o
0 .4
5.9 /° 60.0%
x
'Si
50.0%
R
5.6%40.0% O
0.2%
o
_ 5.6 /° 30.0%
3.8% 3.2% 1.6% 20.0%
10.0%
0.0%
98 99 00 01 02 03 04 05 06 07 Est.08 Proj.09
Year
23
City of Fayetteville, Arkansas
2009 Operating Budget
General Fund (1010)
Operatine Revenues
Property Tax (7.9% Growth)
Sales Tax - County (2% Growth)
Sales Tax - City (2% Growth)
Alcoholic Beverage Taxes
Franchise Fees
Licenses & Permits
Intergovernmental
Charges for Services
Fines & Forfeitures
Investment Earnings
Other
Transfer In - Sales Tax Capital Improvements
Total Revenues
Operating Expenditures:
General Government:
Salary Contingency
Turnover Allowance
Cost Reimbursements
Outside Agencies
Fayetteville Public Library
Operations
Finance
Police
Fire
Total Expenditures
Operating Income (Loss)
Non -Operating Revenues/(Expenditures)
Prior Year Reappropriations - Revenues
0
71,113
71,113
0
Prior Year Reappropriations - Expenditures
0
(437,647)
(437,647)
0
City Council Approved Items - Revenues
0
417,248
417,248
0
City Council Approved Items - Expenditures
0
(422,193)
(422,193)
0
Non -Operating Income/(Loss) $
0 $
0
(371,479)
$ (371,479) $
Actual Budgeted Estimated
2007 2008 2008
$ 1,252,489 $
11,055,463
7,782,087
452,783
4,621,999
1,335,140
3,199,444
1,303,649
1,639,935
822,571
419,215
0
33,884,775
3,548,554
0
0
(2,178,432)
803,450
1,635,709
7,452,275
2,616,020
12,921,823
7,953,911
34,904,832
1,437,900 $
11,175,000
9,379,000
463,600
4,898,300
1,316,300
2,067,700
1,601,400
1,585,600.
584,000
203,200
311,000
35,023,000
3,264,092
504,000
(316,700)
(2,199,232)
735,235
1,587,901
7,596,818
2,667,741
12,964,095
8,219,050 8,094,873
35,023,000 34,621,639
1,455,000 $
11,007,000
9,754,000
463,600
4,898,300
1,316,300
1,928,063
1,510,228
1,526,467
376,000
180,090
311,000
34,726,048
3,208,637
504,000
0
(2,199,232)
735,235
1,587,901
7,443,836
2,616,800
12,629,589
Budgeted
2009
1,570,000
11,227,000
9,949,000
478,000
5,020,000
1,332,000.
2,139,000
1,568,000
1,616,000
381,000
104,000
417,900
35,801,900
3,134,171
477,600
(331,700)
(2,279,159)
803,569
1,613,216
7,686,002
2,740,015
13,480,234
8,477,952
35,801,900
$ (1,020,057) $ 0 $ 104,409 $ 0
Is
C
•
24
City of Fayetteville, Arkansas
2009 Operating Budget
• General Fund (1010)
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
UNDESIGNATED FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 9,323,387 $
8,303,330 $
8,303,330 $
8,036,260
Operating Income/(Loss) (1,020,057)
0
104,409
0
Non -Operating Income/(Loss) 0
(371,479)
(371,479)
0
Total Increase/(Decrease) Fund Balance (1,020,057)
(371,479)
(267,070)
0
Ending Undesignated Fund Balance S 8,303,330 $ 7,931,851 S 8,036,260 $ 8,036,260
• DESIGNATED FUND BALANCE ANALYSIS (Wilson Springs Funds)
Designated Fund Balance Revenue/(Expense):
Partner with UA for Economic Developmen $
0 $
(75,000) $
(75,000) $
0
Fayetteville Downtown Partners
(40,000)
0
0
0
2008 Arts Festival Cost Sharing
0
(12,500)
(12,500)
0
Technology Development Corridor Plan
0
(4,000)
(4,000)
0
Water/Sewer Fill Dirt Removal Contract
0
(19,068)
(19,068)
0
Industrial Park (Lot 31 E) Sell to Schoby
0
60,000
60,000
0
Arkansas Air Museum - Cabinets
0
(41,000)
(41,000)
0
Change In Designated Fund Balance
(40,000)
(91,568)
(91,568)
0
Designated Fund Balance:
Beginning Designated Fund Balance
1,264,327
1,224,327
1,224,327
1,132,759
Change In Designated Fund Balance
(40,000)
(91,568)
(91,568)
0
Ending Designated Fund Balance $
1,224,327 $
1,132,759 $
1,132,759 $
1,132,759
•
25
City of Fayetteville, Arkansas
General Fund Expenditures
Actual
Budgeted
Estimated
Budgeted •
2007
2008
2008
2009
General Government Department:
Mayor's Administration
$ 330,687 $
348,039 $
344,165 $
343,397
City Council
76,455
80,844
78,451
80,534
City Attorney
291,562
320,459
313,082
322,802
City Prosecutor
603,838
533,614
540,291
538,763
Economic Development
62,151
73,168
65,263
73,146
Public Information
140,632
158,949
150,719
151,885
Cable Administration
216,963
225,319
209,462
170,821
Internal Audit
83,920
85,135
84,253
87,581
City Clerk/Treasurer
331,993
371,740
365,240
366,569
Fayetteville District Court:
District Judge
158,486
165,464
163,003
161,782
Criminal Cases
302,014
300,216
297,669
305,654
Probation & Fine Collection
49,237
50,634
52,023
53,073
Small Claims & Civil Cases
169,081
187,455
181,960
193,860
Miscellaneous:
Insurance
13,178
13,972
13,972
12,971
Settlements
21,668
20,000
20,000
20,000
Professional/Contract Services
124,926
222,578
218,573
90,000
Property Taxes
42,712
45,465
43,860
43,860
Fixed Assets
327,827
5,927
5,927
0
Minor Equipment
108,172
0
0
0
Other
63,554
254,231
259,841
117,473 •
Total General Government Department
3,519,056
3,463,209
3,407,754
3,134,171
Other Areas:
Fayetteville Public Library
1,635,709
1,587,901
1,587,901
1,613,216
1,635,709
1,587,901
1,587,901
1,613,216
Salary Contingency
Merit (6 Months @ 3.00%)
0
117,832
117,832
227,600
Progression (12 Months @ 3.00%)
0
4,637
4,637
250,000
Turnover Allowance
0
(316,700)
0
(331,700)
0
(194,231)
122,469
145,900
Outside Agencies:
Central Emergency Medical Service
270,000
268,632
268,632
268,632
Community Access Television (CAT)
93,000
93,000
93,000
93,000
Boys & Girls Club
62,500
64,000
64,000
64,000
Council on Aging/NWA ED District
25,000
25,000
25,000
25,000
Ozark Regional Transit
185,666
185,666
185,666
254,000
Razorback Transit
50,000
50,000
50,000
50,000
First Night Fayetteville
10,000
0
0
0
Arkansas Air Museum
24,478
41,000
41,000
6,000
Ozark Military Museum
5,869
6,000
6,000
6,000
N.W.A. Regional Planning
36,937
36,937
36,937
36,937
Fayetteville Downtown Partners
40,000
0
0
0
City of Springdale
14,749
26,281
26,281
0
Washington County
0
5,000
5,000
0
Washington County Sheriff
14,749
17,163
17,163
0 •
Total Other Areas
832,948
818,679
803,569
818,679
FM
City of Fayetteville, Arkansas
General Fund Expenditures
•
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Operations Department:
Operations Director
71,718
74,825
73,481
77,128
Human Resources:
Human Resource Operations
386,885
400,281
396,209
406,723
Employee Benefits/Services
716,156
794,253
803,653
707,253
Building Services:
General Maintenance
475,834
504,096
529,906
508,288
Janitorial
211,689
227,777
224,472
227,932
Parking & Telecommunications:
Utilities Management
339,476
395,249
357,065
406,043
Parking Management
188,716
200,449
197,755
204,700
Parks & Recreation:
Swimming Pool
126,501
121,988
114,441
137,794
Administration/Recreation Programs
526,345
412,150
419,250
414,890
Lake Recreation
78,788
79,247
79,635
83,553
Park Maintenance
1,199,378
1,251,189
1,252,713
1,290,434
Yvonne Richardson Community Center
136,072
125,705
129,650
163,063
Planning & Development Management:
Planning & Development Management Director
128,772
126,742
89,323
0
Long Range Planning
222,158
234,455
222,486
245,000
Engineering:
Engineering Design Services
209,414
198,494
196,507
210,395
• Operations & Administration
521,790
528,314
523,625
558,110
Right -of -Way Acquisition
101,188
95,399
89,733
98,310
Public Construction
314,040
311,905
311,137
326,057
Current Planning
457,820
533,766
468,897
549,545
Planning Commission
40,703
45,325
48,478
44,921
Building Safety
673,206
675,709
676,140
694,900
Community Code Enforcement
325,626
341,059
320,839
330,963
Total Operations Department
7,452,275
7,678,377
7,525,395
7,686,002
Finance Department:
Finance Director
126,013
139,314
139,829
138,650
Accounting & Audit
689,136
711,185
697,055
720,235
Budget & Research
296,070
309,863
304,384
313,237
Purchasing
224,843
227,198
227,493
234,160
Information Technology
1,279,958
1,314,277
1,282,135
1,333,733
Total Finance Department
2,616,020
2,701,837
2,650,896
2,740 O15
Police Department:
Central Dispatch
. 1,221,728
1,288,416
1,273,719
1,354,781
Support Services
2,723,571
3,045,888
2,889,085
3,021,768
Patrol/Warrant
7,776,149
8,070,328
7,917,086
7,985,074
Transfer Out - Drug Law Enforcement
233,000
233,000
233,000
233,000
Animal Services:
Animal PatroUEmergency Response
347,640
327,546
362,526
352,920
Animal Shelter
404,036
429,741
424,703
388,909
• Veterinarian/Clinic Program
215,699
230,904
191,198
143,782
Total Police Department
12,921,823
13,625,823
13,291,317
13,480,234
27
City of Fayetteville, Arkansas
General Fund Expenditures
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009 •
Fire Department:
Prevention
442,708
416,979
411,715
428,446
Operations
7,304,828
7,737,970
7,628,906
7,822,212
Training
206,375
236,828
226,979
227,294
Total Fire Department
7,953,911
8,391,777
8,267,600
8,477,952
Transfers Out & Cost Reimbursement:
Transfer Out - Capital Improvements
151,522
8,700
8,700
0
Cost Reimbursement
(2,178,432)
(2,199,232)
(2,199,232)
(2,279,159)
Total Transfers Out & Cost Reimbursement
(2,026,910) (2,190,532)
(2,190,532)
(2,279,159)
Total General Fund Expenditures
$ 34,904,832 $
35,882,840 $
35,481,479 $
35,801,900
r 1
LA
•
28
Street Fund
The Street Fund is primarily financed by turnback revenues received from the State of Arkansas
and tumback monies received from the County Road Millage Tax. These monies are utilized to
maintain and repair City streets, rights -of -way, drainage, traffic control and maintenance, and
City owned sidewalks.
Street Fund Revenues
Revenues for Street Fund are primarily motor fuel taxes collected by the State of Arkansas (state
turnback) and returned to the City on a per capita basis. The long term trend for state tumback is
relatively flat. The per capita rate for Street Fund in 1995 was $41.00 and in 2005 the per capita
rate was $48.63. Projections for 2009 are based on the per capita rate of $47.00 from the State
and are now calculated based on the revised special census population of 67,158. As the City
continues to grow, additional revenue sources will need to be identified to fund Street Fund
activities. The City receives 80% of the road millage levied by the Quorum Court on real and
personal property located within the City. The current 2008 levy is 1.1 mil, with a maximum of
3.0 mil. This budget proposes to use $920,486 of fund balance in 2009 to maintain the in-house
paving program..
$920,486
Fund Balan
17.2%
$47,000
Miscellaneous
Revenue
0.9%
•
Sources of Funds for 2009
$5,360,286 $3,157,000
�StateTumback
58.9%
$111,800
Contract Services
$1,036,500 I $87,500(Rei% )
2.1%
County RoadJ Interest
Turnback 1.6%
19.3%
29
Street Fund
$4,500
$4,000
$3,500
$3,000
$2,500
$2,000
$1.500
$1,000
$500
OCounty Road Turnback
OStato Tumback
$856
$987
$1.037
$816
$685 $736
$624 $639
$567 $494
$546
$510
53,118
$3,157
$3,176
E2,985
$2,135 $2,160 $2,800 $2,823
$2,532 $2,619
$2,375
E2,242
98 99 00 01 02 03 04 05 06 07 Eat.08 Pmj.09
Year
Street Fund Expenses
During 2005, the City was tasked to perform additional functions mandated by the Phase II
Stormwater regulations. The City will need to consider a new funding mechanism for these
mandated stormwater and drainage maintenance activities. The scope of work involved in
compliance with the Phase II regulations include but are not limited to maintenance of drainage
systems and structures, street sweeping, and street washing. These functions are currently paid
for in Street Fund.
Uses of Funds for 2009 $300,587
$1,308,985
Operations & $5,360,286 Right -of -Way
-en-Way
Maintenance
Administration 5.6%
24.3%
$968,000
Street & Trail
Construction
18.1%
$1,324,013
et Maintenance
24.7%
$517 T
Traffic Control & 1 I $578,691
Maintenance $362,147 L Drainage
9.7% Sidewalks Maintenance
6.8% 10.8%
•
•
•
30
City of Fayetteville, Arkansas
2009 Operating Budget
Street Fund (2100)
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Revenues:
State Tumback S 3,175,820 $ 3,089,000 S 3,118,000 $ 3,157,000
County Road Tumback 857,865 973,000 987,000 1,036,500
Charges for Services 158,995 117,000 111,883 111,800
Investment Earnings 147,943 108,000 87,000 87,500
Other 35,956 33,000 47,000 47,000
Total Revenue 4,376,579 4,320,000 4,350,883 4,439,800
Expenditures:
Operations & Administration 1,114,807 1,281,848 1,218,966 1,308,985
Right -of -Way Maintenance 295,520 288,509 271,087 300,587
Street Maintenance 1,425,060 1,319,535 1,317,940 1,324,013
Drainage Maintenance 552,456 556,940 493,027 578,691
Traffic Engineering & Planning 445,680 504,952 485,790 517,863
Street & Trail Construction 0 505,378 500,000 968,000
Sidewalk Maintenance 283,042 361,327 356,099 362,147
Total Expenditures 4,116,565 4,818,489 4,642,909 5,360,286
Income (Loss) $ 260,014 $ (498,489) $ (292,026) S (920,486)
•
FUND BALANCE ANALYSIS:
Beginning Fund Balance S 2,338,297 $ 2,598,311 S 2,598,311 S 2,306,285
Income (Loss) 260,014 (498,489) (292,026) (920,486)
Ending Fund Balance $ 2,598,311 $ 2,099,822 S 2,306,285 S 1,385,799
31
Off Street Parking Fund
The Off Street Parking Fund accounts for funds received from meter revenues and parking lot
rentals. These monies are expended for maintenance of parking lots.
32
City of Fayetteville, Arkansas
2009 Operating Budget
Off Street Parking Fund (2130)
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Revenues:
Parking Lot Revenue
$ 359,147 $
345,400 $
327,924 $
330,300
Investment Earnings
24,292
15,300
17,000
17,000
Other
1,772
0
154
0
Total Revenue
385,211
360,700
345,078
347,300
Expenditures:
Off -Street Parking
242,034
353,208
287,900
347,300
Total Expenditures
242,034
353,208
287,900
347,300
Income (Loss)
$ 143,177 $
7,492 S
57,178 $
0
FUND BALANCE ANALYSIS:
Beginning Fund Balance S 265,588 $ 408,765 S 408,765 S 465,943
Income (Loss) 143,177 7,492 57,178 0
Ending Fund Balance $ 408,765 S 416,257 S 465,943 $ 465,943
•
33
Community Development Block Grant Fund
The Community Development Block Grant Fund accounts for the community development
grant funds received from the Federal Department of Housing and Urban Development.
E
•
34
City of Fayetteville, Arkansas
2009 Operating Budget
Community Development Block Grant Fund (2180)
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Revenues:
Community Development Grant Funding
$ 676,696 $
1,163,360 S
1,163,360 S
635,930
CDBG Program Income
36,791
12,813
12,813
0
Total Revenue
713,487
1,176,173
1,176,173
635,930
Exoenditures:
Administration & Planning
132,189
221,471
221,471
121,359
Housing Services
324,281
555,539
555,539
279,998
Redevelopment
152,531
112,119
112,119
44,573
Public Services
78,444
107,044
107,044
90,000
Public Facilities & Improvements
26,042
180,000
180,000
100,000
Total Expenditures
713,487
1,176,173
1,176,173
635,930
Income (Loss)
S 0$
0 S
0$
0
FUND BALANCE ANALYSIS:
• Beginning Fund Balance S 0 $ 0 S 0 S 0
Income (Loss) 0 0 0 0
Ending Fund Balance $ 0 S 0$ 0 S 0
•
35
EDI Attainable Housing Grant Fund
The EDI Attainable Housing Grant Fund accounts for the Housing and Urban Development
(EDI — Special Projects) grant to provide attainable/affordable housing.
•
•
36
City of Fayetteville, Arkansas
2009 Operating Budget
• EDI Attainable Housing Grant Fund (2185)
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Revenues:
Federal Grants - Capital S 0 S 656,600 $ 656,600 $ 0
Total Revenue 0 656,600 656,600 0
Expenditures:
EDI Attainable Housing Grant 0 656,600 656,600 0
Total Expenditures 0 656,600 656,600 0
Income (Loss) S 0$ 0$ 0$ 0
FUND BALANCE ANALYSIS:
Beginning Fund Balance S 0 S 0 S 0 S 0
Income (Loss) 0 0 0 0
Ending Fund Balance $ 0 $ 0 $ 0 $ 0
•
37
Parks Development Fund
The Parks Development Fund accounts for the revenue and expenditures of the Parks HMR tax
approved by the voters in 1995. The $2.9 million in planned expenditures for 2009 includes
$1,217,700 in capital improvements.
The 1% HMR tax revenue has grown on average 7.9% annually since 1998. 2008 revenue was
estimated 7.2% higher than 2007. 2009 revenue is projected at 3.95% growth over estimated
2008. One of the reasons for lowering the increase in 2009 collections compared to estimated
2008 is because of the national outlook for the economy.
$2.50
$2.00
$1.50
O
0
a. rr
$0.50
Parks Development Fund
Hotel -Motel -Restaurant (HMR) Tax Revenue
$1.56
$1.49
$1.32
n F
$1.17
$116
$1.94
$2.06 $2.03
$2.26
$2.16 r1
98 99 00 01 02 03 04 05
06 07
Est.
08
Proj. v
Year
City of Fayetteville, Arkansas
2009 Operating Budget
Parks Development Fund (2250)
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Revenues:
Hotel, Motel, and Restaurant Taxes $ 2,030,913 $ 2,127,000 $ 2,177,000 $ 2,263,000
Intergovernmental 51,474 216,825 216,825 0
Greenspace Fees Contribution 272,531 1,030,333 1,030,333 457,000
Contract Services Reimbursement 17,566 24,000 7,667 7,700
Investment Earnings 184,319 135,000 124,000 127,000
Other 9,597 17,500 21,950 0
Total Revenue 2,566,400 3,550,658 3,577,775 2,854,700
Expenditures:
Parks Development Program 1,265,292 1,420,750 1,387,525 1,459,250
Parks Development Capital 462,670 4,621,006 4,621,006 1,217,700
Transfer to Outside Agencies 225,000 177,750 177,750 177,750
Total Expenditures 1,952,962 6,219,506 6,186,281 2,854,700
Income (Loss) $ 613,438 $ (2,668,848) $ (2,608,506) $ 0
FUND BALANCE ANALYSIS:
Beginning Fund Balance $ 2,573,396 $ 3,186,834 $ 3,186,834 $ 578,328
income (Loss) 613,438 (2,668,848). (2,608,506) 0
Ending Fund Balance $ 3,186,834 $ 517,986 $ 578,328 $ 578,328
PARKS DEVELOPMENT CAPITAL:
Community Park Development
$ 0 $
2,873,154 $
2,873,154 $
457,700
Neighborhood Park Development
293,270
860,029
860,029
170,000
Wilson Park Improvements
0
157,000
157,000
370,000
Brooks -Hammel Nature Preserve Land
0
78,000
78,000
78,000
Gulley Park Improvements
41,108
67,000
67,000
17,000
Other Park & Safety Improvements
28,208
161,420
161,420
50,000
Forestry, Safety, & ADA Compliance
0
19,500
19,500
75,000
Playground & Picnic Improvements
195
225,804
225,804
0
Lake Fayetteville Trails
7,026
50,301
50,301
0
Trail Development
0
29,513
29,513
0
Lake Improvements
3,425
23,376
23,376
0
Gordon Long/Red Oak Improvements
0
55,878
55,878
0
Tennis/Basketball Surface
727
0
0
0
Skate Park
5,368
4,533
4,533
0
Park Beautifications
4,155
15,498
15,498
0
Botanical Gardens/Lake Fay State Grant
79,188
0
0
0
$ 462,670 $
4,621,006 $
4,621,006 $
1,217,700
39
Impact Fee Fund
The Impact Fee Fund accounts for the revenues and expenditures related to the collection of the
water, wastewater, police, and fire impact fees. The intent of impact fee requirements is to
ensure the new developments bear a proportionate share of the cost of capacity improvements as
well as ensure that the proportional share does not exceed the costs of the demand for additional
capacity that is reasonably attributable to providing these services and facilities to the use and
occupancy of the new developments.
Impact Fee Collections
$2,500,000
$2,000.000
$1,500,000
$1,6,6001 1 11 11 11 161 J 0
$506.600
$
2003
2004
2005
2006
2007
Est, 2008
Proj. 2009
n Police Impact Fees
SO
$0
$1,115
$263,476
$607,219
$284,000
$264,000
OFire Impact Fees
$0
$0
$832
$215,201
$480,525
5234,000
$234,000
■ Wastewater Impact Fees
$90,555
$1,239,763
$742,589
$835,980
$649,841
$572,000
$572,000
OWater Impact Fees
$52,856
$616,440
$378.112
$425,493
$417,860
$274.505
$274,500
Year
40
City of Fayetteville, Arkansas
2009 Operating Budget
Impact Fee Fund (2300)
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Revenues
Water Impact Fee
S 417,860
S 434,400 S
274,505 $
274,500
Wastewater Impact Fee
849,841
875,900
572,000
572,000
Police Impact Fee
607,219
604,700
284,000
284,000
Fire Impact Fee
480,525
474,600
234,000
234,000
Investment Earnings
223,380
126,000
215,000
211,500
Total Revenue
2,578,825
2,515,600
1,579,505
1,576,000
Expenditures:
Water line improvements
0
2,102,086
2,102,086
300,000
Wastewater improvements
0
2,566,614
2,118,257
431,000
Police Improvements
0
1,462,414
1,230,339
323,000
Fire Improvements
0
1,226,426
737,648
0
Transfer to Water & Sewer
0
45,594
45,594
0
Transfer to Fire Bond Fund
0
0
0
522,000
Transfer to Capital Impv Fund
0
5,500
5,500
0
Total Expenditures
0
7,408,634
1,576,000
6,239,424
Income (Loss)
S 2,578,825
$ (4,893,034) S
(4,659,919) S
0
FUND BALANCE ANALYSIS:
Beginning Fund Balance $ 2,438,094 $ 5,016,919 S 5,016,919 $ 357,000
Income (Loss) 2,578,825 (4,893,034) (4,659,919) 0
•
Ending Fund Balance
$ 5,016,919 $ 123,885 $ 357,000 $ 357,000
ENDING FUND BALANCE (BY
IMPACT TYPE):
Water Impact Fee
$ 1,894,175
$ 206,995 $
100,000 $
150,000
Wastewater Impact Fee
1,480,257
(175,957)
0
207,000
Police Impact Fee
912,839
86,225
0
0
Fire Impact Fee
729,648
6,622
257,000
0
Ending Fund Balance
$ 5,016,919
$ 123,885 $
357,000 $
357,000
41
Drug Law Enforcement Fund
The Drug Law Enforcement Fund accounts for drug law enforcement grant funds received
from the U.S. Department of Justice, passed through the State of Arkansas, in association with
Washington County; the Cities of Springdale, Prairie Grove, Lincoln, Elm Springs, Farmington,
Greenland, Goshen, Johnson, Elkins, and West Fork; and the Fourth Judicial Prosecuting
Attorney.
a $600
C
0
c
I-
$500
$400
$300
$200
$100
Drug Law Enforcement Fund
Revenue Sources
OTransfers from General Fund
OGrants & Other Revenue
$208
$49 $114
$233
$71
$76 $184
$44 $35
$233
§44 $46
$412
• $356 $336 $373 $348
$284 $316 $311 $287
$217
$289
$211
98
99
00
01
02
03
04
05
06
07
Est.08
Pro).
Year
•
• I
•
42
City of Fayetteville, Arkansas
2009 Operating Budget
Drug Law Enforcement Fund (2930)
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Revenues:
Drug Enforcement Grant $ 268,930 $ 251,579 $ 258,535 $ 197,124
Grant - Springdale 26,987 7,500 0 0
Grant - Washington County 24,641 7,000 0 0
Grant - Prairie Grove 1,029 0 0 0
Grant - Lincoln 1,029 0 0 0
Grant - Greenland 1,029 0 0 0
Grant - West Fork 1,029 0 0 0
Grant -Johnson 1,029 0 0 0
Grant -Farmington 1,029 0 0 0
Grant - Elm Springs 1,029 0 0 0
Grant - Elkins 1,029 0 0 0
Grant - Rural Washington County 1,029 6,540 9,043 0
Grant - Goshen 1,029 0 0 0
Forfeitures - DTF 15,671 5,296 10,081 0
Investment Earnings 1,803 1,000 2,440 1,700
Miscellaneous Revenue 0 0 8,735 12,640
Transfer From General Fund 208,095 233,000 233,000 233,000
Total Revenue 556,417 511,915 521,834 444,464
Expenditures:
Drug Enforcement Program 528,173 541,915 534,605 444,464
Total Expenditures 528,173 541,915 534,605 444,464
Income(Loss) $ 28,244 $ (30,000) $ (12,771) $ 0
FUND BALANCE ANALYSIS:
Beginning Fund Balance $ 64,374 $ 92,618 $ 92,618 S 79,847
Income (Loss) 28,244 (30,000) (12,771) 0
Ending Fund Balance $ 92,618 $ 62,618 S 79,847 $ 79,847
0
3t
Fire Bond Fund
The Fire Bond Fund accounts for the accumulation of resources for and the payment of bond
debt for the construction of Fire Stations #3 and #5.
0
•
City of Fayetteville, Arkansas
2009 Operating Budget
Fire Bond Fund (3360)
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Revenues:
Investment Earnings $
16,559 $
15,900 $
6,265 $
6,000
Transfer From Sales Tax Capital Improvements
831,275
853,479
853,479
280,000
Transfer From Impact Fee
0
0
0
522,000
Total Revenue
847,834
869,379
859,744
808,000
Expenditures:
Principal Payment
660,000
685,000
685,000
715,000
Interest Expense
128,775
116,400
116,400
89,000
Trustee & Paying Agent Fees
2,000
0
0
0
Total Expenditures
790,775
801,400
801,400
804,000
Income (Loss) $
57,059 $
67,979 $
58,344 $
4,000
FUND BALANCE ANALYSIS:
Beginning Fund Balance S 303,233 S 360,292 S 360,292 S 418,636
Income (Loss) 57,059 67,979 58,344 4,000
Fund Balance Reserved for Debt Service $ 360,292 $ 428,271 S 418,636 $ 422,636
•
45
TIF Bond Fund I
The Tax Increment Financing (TIF) Bond Fund accounts for the accumulation of resources
for and the payment of bond debt for the TIF capital project.
i
•
46
City of Fayetteville, Arkansas
2009 Operating Budget
TIF Bond Fund (3370)
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Revenues:
PropertyTaxes
$ 76 $
0 $
0
$ 0
Investment Earnings
2,240
1,364
0
360
Transfer From TIF Capital Improvements Fund
0
2,136
2,136
0
Total Revenue
2,316
2,136
3,500
360
Expenditures:
Principal Payment
150,000
0
0
0
Interest Expense
18,147
0
0
0
Paying Agent Fees
3,500
3,500
3,500
3,500
Total Expenditures
171,647
3,500
3,500
3,500
Income (Loss)
S (169,331) S
0 $
(1,364)
$ (3,140)
FUND BALANCE ANALYSIS:
Beginning Fund Balance S 192,739 $ 23,408 S 23,408 $ 22,044
Income (Loss) (169,331) 0 (1,364) (3,140)
Fund Balance Reserved for Debt Service S 23,408 $ 23,408 S 22,044 $ 18,904
0
47
Wastewater Improvements Sales Tax Bond Fund
The Wastewater Improvements Sales Tax Bond Fund accounts for the accumulation of
resources and the payment of bond debt for the City's wastewater treatment plants.
Wastewater Improvements Sales Tax Bond
(1.00%) Sales Tax Revenue
0 $18.00
C
0
s
$16.00
$14.00
$12.00
$10.00
$8.00
$6.00
$4.00
$2.00
S.
$1626 $16.58
$15.14
• $11.51 $11.82
$10.64
$9.72
$6.19
02
03
04
05
06
07
Est.
08
Prol.
09
Year
CT:
City of Fayetteville, Arkansas
2009 Operating Budget
Wastewater Improvements Sales Tax Bond Fund (3440)
Actual
Budgeted
Estimated
2007
2008
2008
Revenues:
Sales Tax
$ 15,139,647 $
15,632,000 $
16,256,700 $
Investment Earnings
244,982
160,500
65,831
Transfer from Wastewater Improvements
3,000,010
0
0
Transfer from Sales Tax 2006A Bond
6,051
0
0
Total Revenue
18,390,690 15,792, 500 16,322,531
Budgeted
2009
16,582,200
66,000
0
0
16,648,200
Expenditures:
Principal Payment
12,010,000
7,010,000
7,010,000
9,032,804
Interest Expense
4,995,305
4,548,978
4,548,978
5,199,979
Paying Agent Fees
13,009
2,750
2,750
2,750
Total Expenditures
17,018,314
11,561,728
11,561,728
14,235,533 -
Income (Loss)
S 1,372,376 $
4,230,772 $
4,760,803 S
2,412,667
FUND BALANCE ANALYSIS:
Beginning Fund Balance $ 2,282,926 S 3,655,302 $ 3,655,302 $ 8,416,105
Income (Loss) 1,372,376 4,230,772 4,760,803 2,412,667
Reserved for Debt Service $ 3,655,302 $ 7,886,074 *$ 8,416,105 *S 10,828,772 `
* This amount will change due to mandatory redemptions
Replacement & Disaster Recovery Fund
The Replacement & Disaster Recovery Fund accounts for general government monies
accumulated and used for the purchase of vehicles and equipment. The fund maintains a reserve
of three million dollars for disaster recovery.
$5.00
C
0
$4.50
$4.00
$3.50
$3.00
$2.50
$2.00
$1.50
$1.00
$0.50
$0.00
Replacement & Disaster Recovery Fund
Ending Fund Balance
• $4.39 $4.40
$4.16 $4.17 $4.16 $4.16
$3.96
$3.71
$3.46 $3.3]
$3.28
$3.16
98 99 00 01 02 • 03 04 05 06 07 Est.08 Proj.09
Year
0
0
50
• City of Fayetteville, Arkansas
2009 Operating Budget
. Replacement & Disaster Recovery Fund (4270)
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Revenues:
Federal Grants - Capital $ , 0 S 86,700 $ 86,700 $ 0
Replacement Copier Revenue 59,903 60,000 60,000 60,000
Investment Earnings 268,859 144,700 122,679 122,600
Total Revenue 328,762 291,400 269,379 182,600
Expenditures:
Professional Services
Audit Expense
Replacement Copier Funds
Other Vehicles/Equipment Under $10,000
Transfer To Sales Tax Capital Impvs Fund
Total Expenditures
Income (Loss)
8,950
1,200
24,596
7,749
1,103,115
1,145,610
100,848
300
179,273
56,039
139,441
475,901
100,848
300
179,273
56,039
139,441
475,901
0
400
60,000
0
0
60,400
$ (816,848) $ (184,501) $ (206,522) $ 122,200
FUND BALANCE ANALYSIS:
Beginning Fund Balance $ 4,182,527 $ 3,365,679 $ 3,365,679 $ 3,159,157
Income (Loss) (816,848) (184,501) (206,522) 122,200
Ending Fund Balance $ 3,365,679 S 3,181,178 $ 3,159,157 $ 3,281,357
Ending Fund Balance:
Designated for Disaster Recovery $ 3,000,000 $ 3,000,000 $ 3,000,000 $ 3,000,000
Undesignated Fund Balance 365,679 181,178 159,157 281,357
$ 3,365,679 $ 3,181,178 S 3,159,157 $ 3,281,357
51
Sales Tax Capital Improvements Fund
The Sales Tax Capital Improvements Fund accounts for the revenue and expenditures of the
City's sales and use tax which is used for acquisition and improvement projects as well as
equipment additions and replacements that are included in the City's Five -Year Capital
Improvements Program. The $6,952,000 million in planned expenditures for 2009 includes
approximately $6,247,400 in capital improvements.
n $18.00
C
G
$16.00
$14.00
$12.00
$10.00
$8.00
$6.00
$4.00
$2.00
S.
1% City Sales Tax
o $ales Tax Capital Improvements Fund
❑ General Fund
$6.50 $6.63
$7.68 $7.88
$7.09
$8.33
58.95 $9.49
$8.29
E8.72
$7.98
$9.75 59.95
$7.68 $7.88 $7.78
$7.09
$4.64
$2.47 $2.69 $2.86 $2.98 $2.96
9B
99
00
01
02
03
04
05
06
07
Est.08
Proj.0
Year
0
S
i
52
City of Fayetteville, Arkansas
2009 Operating Budget
Sales Tax Capital Improvements Fund (4470)
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Revenues:
Sales Tax $ 7,782,087 S 6,253,000 $ 6,502,700 S 6,633,000
Intergovernmental 61,814 639,538 639,538 0
Charges for Services 1,840,782 508,177 502,282 59,000
Investment Earnings 947,499 605,000 428,229 260,000
Transfer From General Fund 151,522 8,700 8,700 0
Transfer From Replacement Fund 1,103,115 139,441 139,441 0
Transfer From Impact Fee Fund 0 5,500 5,500 0
Bond Sale / Capital Lease Proceeds 328,000 0 0 0
Other 442,335 10,000 37,225 0
Total Revenue 12,657,154 8,169,356 8,263,615 6,952,000
Expenditures:
Audit Expense 5,600 6,400 6,400 6,700
Capital Improvements Projects:
Fire Safety Improvements 2,852,265 1,028,679 1,028,679 817,500
Police Safety Improvements 425,310 509,892 509,892 232,000
Library Materials Purchases 318,000 325,000 325,000 341,000
Parks & Recreation Improvements 891,478 561,511 561,511 117,000
Bridge & Drainage Improvements 190,743 2,213,758 2,213,758 559,000
Street Improvements 4,646,844 4,424,567 4,424,567 164,000
• Transportation Improvements 354,01 I 495,081 495,081 172,000
In -House Pavement Improvements 1,939,844 1,858,575 1,858,575 1,168,900
In -House Sidewalk Improvements 668,745 940,913 940,913 787,000
Trail Improvements 1,495,678 1,453,602 1,453,602 1,300,000
Information Technology Improvements 418,418 519,867 519,867 335,500
District Court/Prosecutor Facility 173,520 4,227,321 4,227,321 0
Other Capital Improvements 398,289 664,025 664,025 253,500
Water & Sewer Improvements 0 128,909 128,909 0
Fire Improvements Leasing Payments:
Fire Apparatus Lease Payments 497,126 251,207 251,207 0
Transfer To General Fund 0 311,000 311,000 417,900
Transfer To Fire Bond 831,275 853,479 853,479 280,000
Transfer To Shop Fund 25,280 0 0 0
Total Expenditures 16,132,426 20,773,786 20,773,786 6,952,000
Income (Loss) $ (3,475,272) S (12,604,430) $ (12,510,171) $ 0
FUND BALANCE ANALYSIS:
Beginning Fund Balance $ 16,753,000 $ 13,277,728 $ 13,277,728 $ 767,557
Income(Loss) (3,475,272) (12,604,430) (12,510,171) 0
Ending Fund Balance $ 13,277,728 $ 673,298 S 767,557 $ 767,557
Less: Project Fund Reserve (1,161,083) (198,141) (198,141) (198,141)
Undesignated Ending Fund Balance S 12,116,645 $ 475,157 $ 569,416 S 569,416
53
City of Fayetteville, Arkansas
Sales Tax Capital Improvements Fund
Capital Budget •
Budgeted
Project Category Project Title 2009
Audit Expense
Fire Safety Improvements
Police Safety Improvements
Audit Expense
Fire Apparatus Purchases
Fire Facility Maintenance
SCBA Replacement
Police Technology Improvements
Police Unmarked Vehicles
Police Building Improvements
Specialized Police Equipment
Covered Vehicle Unloading Dock - Animal Svcs
Resurface Kennel Runs - Animal Svcs
Library Material Purchases & Improvements Library Material Purchases
Library Computer Replacements
Parks & Recreation Improvements
Bridge & Drainage Improvements
Street Improvements
Transportation Improvements
Trail Improvements
Forestry, Safety & ADA Compliance
Tree Escrow
Lights of the Ozarks
Drainage Study/Phase II Stormwater Management
Other Drainage Improvements
Global Positioning System
Strect/ROW/Intersection Cost Shares
Traffic Signal Improvements
In -House Pavement Improvements
In -House Sidewalk Improvements
Trail Development
$ 6,700
6,700
500,000
27,000
290,500
817,500
75,000
30,000
20,000
30,000
22,000
55,000
232,000
318,000
23,000
341,000
32,000
59,000
26,000
117,000
200,000
359,000
559,000
34,000
130,000
164,000
172,000
1,168,900
787,000
2,127,900
1,300,000
1,300,000
•
54
City of Fayetteville, Arkansas
Sales Tax Capital Improvements Fund
• Capital Budget
Budgeted
Project Category Project Title 2009
Information Technology Improvements Document Management 27,500
Geographic Information System (GIS) 110,000
Local Area Network (LAN) Upgrade 100,000
Printer Replacements 18,000
Microcomputer Replacements 55,000
AccessFayetteville Technical Improvements 25,000
335,500
Other Capital Improvements P.E.G. Television Center - Equipment 42,000
Building Improvements 173,000
Telecommunication Systems Upgrades 16,000
Energy Efficiency Program 12,500
Laptop Computers for Council Chambers 10,000
253,500
Transfer to General Fund Transfers to/from Sales Tax Fund 417,900
417,900
Transfer to Fire Bond Fire Station #3/#5 - Lease Payment 280,000
280,000
$ 6,952,000
55
Wastewater System Improvements Project Fund
The Wastewater System Improvements Project Fund accounts for the bond proceeds to
construct and equip a new wastewater treatment plant.
0
[1
56
S
9
City of Fayetteville, Arkansas
2009 Operating Budget
Wastewater System Improvements Project Fund (4480)
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Revenues:
Investment Earnings
S 2,402,024 S
150,900
S 294,576 S
111,700
Proceeds from Bond Sales/RLF Loan
8,799,123
3,737,104
3,737,104
0
Total Revenue
11,201,147
4,031,680
3,888,004
111,700
Expenditures:
Audit Expense
2,700
6,000
6,000
3,000
Wastewater System Improvements Project
54,303,553
15,497,764
15,497,764
0
Transfer to Other Funds
0
2,574,032
2,574,032
0
Transfer to Wastewater Sales Tax Bond Fund
3,000,010
0
0
0
Transfer to Shop
106,930
0
0
0
Total Expenditures
57,413,193
18,077,796
18,077,796
3,000
Income (Loss)
$ (46,212,046) $
(14,189,792)
S (14,046,116) S
108,700
FUND BALANCE ANALYSIS:
Beginning Fund Balance $ 60,768,862 S 14,556,816 $ 14,556,816 S 510,700
Income (Loss) (46,212,046) (14,189,792) (14,046,116) 108,700
Ending Fund Balance $ 14,556,816 S 367,024 $ 510,700 $ 619,400
57
TIF Capital Improvements Fund
The Tax
Increment
Financing (TIF) Capital
Improvements Fund accounts for the bond
proceeds
to demolish
the Mountain Inn Structure
located on College Avenue.
40
S
City of Fayetteville, Arkansas
2009 Operating Budget
TIF Capital Improvements Fund (4490)
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Revenues:
Investment Earnings
S 11,362 S
0 S
0 $
0
Total Revenue
11,362
0
0
0
Expenditures:
TIF Capital Improvements Project
157,548
64,162
64,162
0
Professional Services
2,200
2,270
2,270
0
Transfer to TIF Bond
0
2,136
2,136
0
Total Expenditures
159,748
68,568
0
68,568
..
Income (Loss)
S (148,386) S (68,568) $ (68,568) $ 0
FUND BALANCE ANALYSIS:
Beginning Fund Balance S 218,794 $ 70,408 S 70,408 S 0
Prior Year Fund Balance Adjustment 0 0 (1,840) 0
Income (Loss) (148,386) (68,568) (68,568) 0
Ending Fund Balance S 70,408 S 1,840 S 0 S 0
59
Sales Tax Construction Bond Fund •
The Sales Tax Construction Bond Fund accounts for the bond proceeds for improvements to
the wastewater treatment plant, streets, and trail construction.
II
City of Fayetteville, Arkansas
2009 Operating Budget
Sales Tax Construction Bond Fund (4520)
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Revenues:
Investment Earnings $
Bond Sale / Capital Lease Proceeds
Other
Total Revenue
Expenditures:
Audit Expense
Wastewater System Improvements (2006A)
Wastewater System Improvements (2007A)
Transportation Street Improvements
Transportation Trail Improvements
Bond Issue Costs (2006A)
Bond Issue Costs (2007A)
Total Expenditures
2,349,723 $
14,431,880
1,600
16,783,203
0
10,088,566
0
1,632,387
27,227
6,051
324,831
12,079,062
3,000 S 686,451 S 3,500
0 0 0
0 0 0
3,000 686,451 3,500
3,000
16,549,236
14,212,358
23,992,298
825,975
0
0
55,582,867
3,000
16,549,236
14,212,358
23,992,298
825,975
0
0
55,582,867
3,500
0
0
0
0
0
0
3,500
Income (Loss) $ 4,704,141 S (55,579,867) $ (54,896,416) $ 0
• FUND BALANCE ANALYSIS:
Beginning Fund Balance $ 50,875,726 S 55,579,867 $ 55,579,867 $ 683,451
Income (Loss) 4,704,141 (55,579,867) (54,896,416) 0
Restricted for Construction S 55,579,867 $ 0 $ 683,451 S 683,451
Proprietary and Fiduciary Funds
Enterprise Funds
Water and Sewer
Solid Waste
Airport
Town Center and Parking Facility
Trust Funds
Police Pension
Fire Pension
Internal Service Fund
Shop
9
•
62
Water and Sewer Fund
The Water & Sewer Fund accounts for the revenue sources as well as the operation and
maintenance expenses of the City's water and sewer system. This includes water purchases from
Beaver Water District, all water and sewer functions, the operation of the wastewater treatment
plants, meter and backflow operations, and billing and collections. Budgeted revenues and
expenditures are balanced for 2009 on a cash basis.
Water & Sewer Fund Revenues
For 2009, the Water & Sewer Fund is projected to have operating income of $1,792,160 before
capital expenditures. City Council approved water and sewer rate increases in 2008. The
revenue projections reflect increased customer growth as well as the phased rate adjustments.
Sources of Funds for 2009
$29,668,929 $13,159,229
Water Sales
44.4%
•
$15,079,700
Sewer Service Charges
50.8% $1,097,800
Other
3.7%
- J
$332,200
Interest Income
1,1%
Water Sales: Water sales revenue is based on metered customer usage of water and is one of the
primary sources of revenue for the Water & Sewer Fund. The budgeted revenue for 2009 shows
an increase over estimated 2008 revenue due to both a rate change (5.8% in 2009) and an
expected usage increase. 2008 revenues were down when compared to 2007 due to unusual
weather conditions experienced in 2008.
63
Water Sales
„ $14.00
0
$12.00
$10.00
$B.00
$6.00
$4.00
$2.00
S.
$13.16
$12.54 $12.80
$12.11
$11.48 $11
$10.61 $10.70 ^.55
H H 1
ra $10.23 $10.32 $10.16 $104^ n , 1 r� ` 1 ' I
98 99 00 01 02 03 04 05 06 07 Est.08 Proj.09
Year
Sewer Charges: Sewer service charge revenue is based on metered customer usage of water and
is one of the primary sources of revenue for the Water & Sewer Fund. The budgeted revenue for
2009 is projected to be approximately $3 million over estimated 2008 due to a 20% rate increase
approved pursuant to a rate study.
$16.00
C
0
$14.00
$12.00
$10.00
$8.00
$6.00
$4.00
$2.00
Sewer Service
$15.08
r i
$12.96
$12.59
$11.76 $11.89
$10.44
9.05 H H n
$8.32 $8.64 $8.59 $8.64
$r1 8.93 $r•1
O
98 99 00 01 02 03 04 05 06 07 Est.08 Proj.09
Year O
0 Water & Sewer Fund Expenses
The wastewater treatment plant operations budgeted for 2009 represents the largest expenditure
in the fund at $9.4 million. This represents approximately 31.4% of the total operating expenses.
The water purchases are budgeted at $6.5 million, which represents 21.9% of total operating
expenditures.
Uses of Funds for 2009
$2,062,075
$6,500,000 $29,668,929
Water Purchased Water Transmission
21.9% and Distribution
$3,461,462 _ _ 7.0%
Operations & $1,862,916
Administration Sewer Main
11.7% Maintenance
$223,110 6.3%
Water & Wastewater i
Director
0.8%
S9,360,228
$1,190,000 WastewaterTreatment
t
Principal Ex pense 31.4%
4.0%
S535,697 SI,772,160 $1,491,473 $1.209,808
Interest Expense Capital Meter Operations Billing & Collections
1.8% 6.0% 5.0% 4.1%
Water Purchases
$7.00
C
$6.00
$5.00
$4.00
$3.00
$2.00
$1.00
0
$6.50
$6.07 $6.25
$6.00
Cost
$5.49 $5.55
--Gallons
$4.62
$4.32
$3.74 $3.75 $3.82
$3.53
39
51
.18
.77 .77 .70
85. .69 .77 .77 .01 H.
0.90
9.00
8.00
7.00
0
6.00 `o
5.00
m
A
4.00 Y
a
3.00
2.00
1.00
0.00
98 99 00 01 02 03 04 05 06 07 Est.08 Proj.09
Your
N i
City of Fayetteville, Arkansas
2009 Operating Budget
Water & Sewer Fund (5400)
Actual Budgeted
2007 2008
Estimated Budgeted •
2008 2009
Revenues:
Water Sales S 12,112,076 S 13,051,000 S 11,547,600 S 13,159,229
Sewer Service Charges 12,587,434 12,909,500 11,888,700 15,079,700
Other 772,628 772,200 850,574 844,600
Interest Income 691,741 520,600 332,246 332,200
Other Non -Operating 342,403 223,300 696,502 253,200
Total Revenues 26,506,282 27,476,600 25,315,622 29,668,929
Expenses:
Water & Wastewater Director 217,003 259,859 244,970 223,110
Water Purchased 6,003,751 6,500,000 5,550,000 6,500,000
Operations & Administration 3,546,388 3,566,509 3,415,800 3,461,462
Water Transmission and Distribution 1,836,220 2,006,418 1,917,460 2,062,075
Sewer Main Maintenance 1,633,138 1,838,419 1,730,524 1,862,916
Wastewater Treatment 6,140,756 8,674,875 8,477,351 9,360,228
Billing & Collections 1,043,701 1,199,761 1,189,224 1,209,808
Meter Operations 2,168,892 1,737,488 1,595,285 1,491,473
Interest Expense 272,109 592,337 564,727 535,697
Principal Expense 1,110,000 1,150,000 1,150,000 1,190,000
Total Expenses 23,971,958 27,525,666 25,835,341 27,896,769
Income (Loss) Before Capital $ 2,534,324 S (49,066) S (519,719) $ 1,772,160
Capital Revenues/(Expenses):
Intergovernmental (Grants)
623,322
1,702,129
1,702,129
0
Transfer from Impact Fee
0
45,594
45,594
0
WSIP Project Management
0
(147,900)
0
0
Transfer from Wastewater Improvements
0
147,900
0
0
Capital Expenditures
(4,172,712)
(10,493,449)
(10,441,250)
(1,772,160)
Transfer to Shop Fund
(121,922)
0
0
0
Total Capital Revenues/(Expenses):
(3,671,312)
(8,745,726)
(8,693,527)
(1,772,160)
Income (Loss) After Capital $
(1,136,988) $
(8,794,792)
S (9,213,246) $
0
Total Budget
$ 28,266,592 S 38,167,015 $ 36,276,591 $ 29,668,929
•
66
City of Fayetteville, Arkansas
• 2009 Projected Operating Performance
Water & Sewer Fund (5400)
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Revenues:
Water Sales S 12,112,076 S 13,051,000 $ 11,547,600 $ 13,159,229
Sewer Service Charges 12,587,434 12,909,500 11,888,700 15,079,700
Intergovernmental (Grants) 623,322 1,702,129 1,702,129 0
Other 1,115,031 995,500 1,547,076 1,097,800
Interest Income 691,741 520,600 332,246 332,200
Transfer from Wastewater Improvements 0 147,900 0 0
Transfer from Impact Fee 0 45,594 45,594 0
Total Revenues 27,129,604 29,372,223 27,063,345 29,668,929
Expenses:
Water & Wastewater Director 217,003 259,859 244,970 223,110
WSIP Project Management 0 147,900 0 0
Water, Purchased 6,003,751 6,500,000 5,550,000 6,500,000
Operations & Administration 3,546,388 3,566,509 3,415,800 3,461,462
Water Transmission and Distribution 1,836,220 2,006,418 1,917,460 2,062,075
Sewer Main Maintenance 1,633,138 1,838,419 1,730,524 1,862,916
Wastewater Treatment 6,140,756 8,674,875 8,477,351 9,360,228
Billing & Collections 1,043,701 1,199,761 1,189,224 1,209,808
Meter Operations 2,168,892 1,737,488 1,595,285 1,491,473
Interest Expense 272,109 592,337 564,727 535,697
• Total Expenses 22,861,958 26,523,566 24,685,341 26,706,769
Income (Loss) Before Contributions/
Depreciation/Transfers S 4,267,646 S 2,848,657 S 2,378,004 $ 2,962,160
Depreciation/Transfers:
Transfer to Shop Fund (121,922) 0 0 0
Capital Contributions 24,509,876 111,885,099 111,885,099 37,779,034
Depreciation Expense (4,725,940) (7,352,200) (7,352,200) (12,488,805)
Change in Net Assets
$ 23,929,660 $ 107,381,556 $ 106,910,903 $ 28,252,389
NET ASSET ANALYSIS:
Beginning Net Assets $ 144,720,972 S 168,650,632 $ 168,650,632 $ 286,002,785
Change in Net Assets 23,929,660 117,875,005 117,352,153 28,252,389
Ending Net Assets 168,650,632 286,525,637 286,002,785 314,255,174
Net investment in Capital Assets 157,150,365 262,793,264 262,793,264 289,233,493
Restricted for Debt Service 1,600,725 1,600,725 1,600,725 1,337,514
Unrestricted 9,899,542 22,131,648 21,608,796 23,684.167
Ending Net Assets $ 168,650,632 $ 286,525,637 $ 286,002,785 $ 314,255,174
• Capital Expenditures S 4,172,712 S 10,493,449 $ 10,441,250 S 1,772,160
67
Solid Waste Fund
The Solid Waste Fund is responsible for the operation of the City's solid waste collection and
disposal, recycling program, and composting program. Revenues for the fund are obtained from
fees levied for trash collection, recycling revenue, and container sales or leases. For 2009, the
Solid Waste Fund is projected to have an operating surplus of $133,000 before capital. Budgeted
revenes and expenditures are balanced for 2009 on a cash basis.
Solid Waste Fund Revenues
For 2009, the Solid Waste Fund sources of funds are budgeted at $9,239,250. Solid Waste fees
make up the largest source of revenue (80.2%).
5116,000
Franchi!
1.3
$234,'
Inter
2.5`.
$
Container
0
S
Comore
Sources of Funds for 2009
$9,239,250
7.6% 5773,650
Recycling & Other
8.4%
7,412,600
Waste Fees
80.2%
•
Solid Waste Fees: Solid Waste Fee revenue has averaged approximately 6.4% annually from
1997 to 2007. The 2009 revenues are projected to be 1.3% over estimated 2008 based on a
projected customer base increase.
•
rz
•
„ $8.00
0
$7.00
$6.00
$5.00
$4.00
$3.00
$2.00
61.00
E-
Solid Waste Fees
$5.91
$5.39
$4.64 $4.73 $4.84 9 $4.18 $4.40 - - ■
$7.42 $7.31 $7.41
$7.13
$6.72 � ■ . ■
18 99 00 01 02 03 04 05 06 07 Est08 Proj.
09
Year
Solid Waste Fund Expenses
Expenses for the Solid Waste Fund are budgeted at $9,239,250 for 2009. Commercial
collections and related activity make up the largest segment of the budget.
Uses of Funds for 2009
$1,835,328 $9,239,250
Operations &
Administration
19.9%
$133,000
Capital
1.4%
SI6,708
Interest Expense
0.2%
aryit:,
Y y )fA•
$737,191
Composting""''"
8.0%
$1,479,812
Recycling 5719.017
16.0% Commercial Drop Box
Collections
7.8%
69
$2,487,885
Commercial Collections
26.9%
51,830,309
:ntial Colic
19.8%
City of Fayetteville, Arkansas
2009 Operating Budget
Solid Waste Fund (5500)
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Revenues:
Franchise Fees $
186,902
$ 178,000 $
113,851 $
116,000
Solid Waste Fees
7,415,114
7,422,000
7,309,570
7,412,600
Recycling Revenue
626,335
604,000
725,485
760,650
Commercial Drop Box
685,490
646,000
696,212
702,500
Interest Income
315,233
229,000
234,000
234,000
Other
88,841
512,000
696,040
13,500
Total Revenues
9,317,915
9,591,000
9,775,158
9,239,250
Expenses:
Operations & Administration
1,557,376
2,268,442
2,058,053
1,835,328
Commercial Collections
2,064,959
2,428,974
2,277,233
2,487,885
Residential Collections
1,560,786
1,773,834
1,655,689
1,830,309
Commercial Drop Box Collections
510,861
780,111
636,939
719,017
Recycling
1,290,164
1,686,309
1,534,167
1,479,812
Composting
515,656
668,622
659,583
737,191
Interest Expense
5,778
16,708
1,020
16,708
Total Expenses
7,505,580
9,623,000
8,822,684
9,106,250
Income (Loss) Before Capital S
1,812,335
$ (32,000) $
952,474 $
133,000
Capital Revenues/(Expenses):
Intergovernmental (Grants)
81,605
0
0
0
Capital Expenditures
(311,568)
(189,867)
(189,867)
(133,000)
Transfer to Shop Fund
(29,601)
(385,000)
(385,000)
0
Total Capital Revenues/(Expenses):
(259,564)
(574,867)
(574,867)
(133,000)
Income (Loss) After Capital $
1,552,771
S (606,867) $
377,607 $
0
Total Budget $ 7,846,749 $ 10,197,867 S 9,397,551 S 9,239,250
•.I
•
J
City of Fayetteville, Arkansas
2009 Projected Operating Performance
• Solid Waste Fund (5500)
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Revenues:
Franchise Fees $ 186,902 $ 178,000 S 113,851 $ 116,000
Solid Waste Fees 7,415,114 7,422,000 7,309,570 7,412,600
Recycling Revenue 626,335 604,000 725,485 760,650
Commercial Drop Box 685,490 646,000 696,212 702,500
Interest Income 315,233 229,000 234,000 234,000
Other 88,841 512,000 696,040 13,500
Intergovernmental (Grants) 81,605 0 0 0
Total Revenues 9,399,520 9,591,000 9,775,158 9,239,250
Expenses:
Operations & Administration 1,557,376 2,268,442 2,058,053 1,835,328
Commercial Collections 2,064,959 2,428,974 2,277,233 2,487,885
Residential Collections 1,560,786 1,773,834 1,655,689 1,830,309
Commercial Drop Box Collections 510,861 780,111 636,939 719,017
Recycling 1,290,164 1,686,309 1,534,167 1,479,812
Composting 515,656 668,622 659,583 737,191
Interest Expense 5,778 16,708 1,020 16,708
Total Expenses 7,505,580 9,623,000 8,822,684 9,106,250
Income (Loss) Before Depreciation/Transfers S 1,893,940 $ (32,000) $ 952,474 $ 133,000
•
Depreciation/Transfers: -
Transfer to Shop Fund 29,601 385,000 385,000 0
Depreciation Expense 141,042 176,900 176,900 202,171
Change in Net Assets
Beginning Net Assets
Change in Net Assets
Ending Net Assets
Net Investment in Capital Assets
Unrestricted
Ending Net Assets
Capital Expenditures
•
$ 1,723,297 $ (593,900) $ 390,574 $ (69,171)
6,738,254
1,723,297
8,461,551
1,965,003
8,461,551 $
8,461,551
(593,900)
390,574
7,867,651
8,852,125
1,977,970 1,977,970
8,852,125
(69,171)
8,782,954
1,908,799
6,496,548
5,889,681
6,874,155
6,874,155
$ 8,461,551 $
7,867,651 $
8,852,125 $
8,782,954
$ 311,568 $ 189,867 S 189,867 $ 133,000
71
Airport Fund
The Airport Fund provides for the operation and maintenance of the City's municipal airport,
Drake Field. The Airport Fund's revenue is generated from rents and leases. For 2009, the
Airport Fund is projected to break even before depreciation expense. Budgeted revenues and
expenditures are balance for 2009 on a cash basis.
Airport Fund Revenues
For 2009, the Airport Fund sources of funds are budgeted at $773,704. Rents and Leases make
up the largest source of revenue (78.5%).
Sources of Funds for 2009
$140,156 $773,704
m
$24,00
Interest Inc
Other
3.1%
0.3%
L
$607,048
Rents and Leases
78.5%
The chart on the following page shows all of the Airport Fund's operating revenues by type.
From 1998 and in prior years, Airline Fees and Parking Fees made up the majority of Airport
Fund revenue. Once the Northwest Arkansas Regional airport opened on November 1, 1998,
commercial air service was discontinued at Drake Field and revenues were comprised of Rents
and Leases. During the fourth quarter of 2001, the City took over the Fixed Based Operator
(FBO) functions and sold aviation fuel as it became a General Aviation airport. The selling of
fuel continued until the last part of 2005 when the City contracted the operation of the FBO to an
external company. Currently the Airport Fund's major source of revenue is through the rental of
corporate and private T -Hangars and rental of the airport terminal building to the U.S. Post
Office, a florist, a restaurant, and a hair salon.
•
72
Airport Fund
Total Operating Revenues
$2,000
$1,896
$1,800
$1.600
$1,400
$1,211
$1,200
$1,061
$1,000
$810
$800 $736 $774
$692 $712 $703
$600 $431
$466
$400
$275
$200
98 99 00 O1 02 03 04 05 06 07 EsLOB Proj.09
Year
■ Rents &Leases ■ ANs lion Fuel 0 Other 0 PirlineParking Fees
•
•
73
City of Fayetteville, Arkansas
2009 Operating Budget
Airport Fund (5550)
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Revenues:
Rents and Leases
$ 503,226 S
582,000 S
576,748 $
607,048
Aviation Fuel
153,478
166,000
120,851
140,156
Other
5,328
3,000
12,000
2,500
Interest Income
41,467
22,000
26,000
24,000
Total Revenues
703,499
735,599
773,000
773,704
Expenses:
Airport Administration
512,899
496,521
439,861
433,813
Airport Maintenance
279,612
251,968
244,387
260,557
General Fund Loan Interest/Principal
0
81,667
81,667
79,334
Airport Capital Expenditures
150,943
42,230
42,230
0
Total Expenses
943,454
872,386
808,145
773,704
Income (Loss) Before Capital
$ (239,955) S
(99,386) $
(72,546) S
0
•
Capital Revenues/(Expenses):
Intergovernmental (Grants) 759,199 166,920 241,299 0
Capital Expenditures (1,299,238) (229,562) (229,562) 0
Total Capital Revenues/(Expenses) (540,039) (62,642) 11,737 0 •
Income (Loss) After Capital $ (779,994) S (162,028) $ (60,809) $ 0
Total Budget $ 2,242,692 $ 1,101,948 S 1,037,707 $ 773,704
•
74
City of Fayetteville, Arkansas
2009 Projected Operating Performance
• Airport Fund (5550)
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Revenues:
Rents and Leases $ 503,226 $ 582,000 $ 576,748 $ 607,048
Aviation Fuel 153,478 166,000 120,851 140,156
Other 5,328 3,000 12,000 2,500
Interest Income 41,467 22,000 26,000 24,000
Intergovernmental (Grants) 759,199 166,920 241,299 0
Total Revenues 1,462,698 939,920 976,898 773,704
Expenses:
Airport Administration
512,899
496,521
439,861
433,813
Airport Maintenance
279,612
251,968
244,387
260,557
Interest Expense
0
81,667
81,667
79,334
Airport Capital Expenditures
150,943
42,230
42,230
0
Total Expenses
943,454
872,386
773,704
808,145
Income (Loss) Before Depreciation
$ 519,244 S
67,534 $
168,753 $
0
Depreciation Expense
1,361,166
1,400,000
1,400,000
1,540,000
Change in Net Assets
$ (841,922) S
(1,332,466) S
(1,231,247) $
(1,540,000)
•
NET ASSET ANALYSIS:
Beginning Net Assets S 16,141,786 S 15,299,864 S 15,299,864 S 14,068,617
Change in Net Assets (841,922) (1,332,466) (1,231,247) (1,540,000)
Ending Net Assets 15,299,864 13,967,398 . 14,068,617 12,528,617
Net Investment in Capital Assets
15,317,984
14,147,546
14,147,546
12,607,546
Unrestricted
(18,120)
(180,148)
(78,929)
(78,929) *
Ending Net Assets
$ 15,299,864 $
13,967,398 $
14,068,617 $
12,528,617
Capital Expenditures
$ 1,299,238 $ 229,562 S 229,562 S 0
* This is due to a long term interfund loan from the General Fund recorded as a liability but not deducted from net
investment in Capital Assets. This presentation is required by GAAP.
is
75
Town Center and Parking Facility Fund
The Town Center and Parking Facility Fund accounts for the Town Center Building and the
associated special obligation debt. Budgeted revenues and expenditures are balanced for 2009
on a cash basis.
•
City of Fayetteville, Arkansas
2009 Operating Budget
• Town Center and Parking Facility Fund (5600)
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Revenues:
Interest Income $ 15,384 S 14,200 $ 7,100 S 7,000
Contribution from Advertising & Promotion 667,388 610,100 702,206 692,935
Total Revenues 682,772 624,300 709,306 699,935
Expenses:
Audit Expense
1,900
2,200
2,200
500
Rent
1,697
1,697
1,697
1,697
Professional Services
0
2,080
2,080
2,080
Interest Expense
160,264
149,388
149,388
136,717
Trustee Fees/Bond Amortizations
18,940
18,941
18,941
18,941
Principal Expense
520,000
535,000
535,000
540,000
Total Expenses
702,801
709,306
709,306
699,935
Change in Net Assets
$ (20,029) $
0 $
(85,006) S
0
Total Budget $ 702,801 $ 709,306 $ 709,306 $ 699,935
r1
•
77
City of Fayetteville, Arkansas
2009 Projected Operating Performance
Town Center and Parking Facility Fund (5600)
Actual Budgeted
2007 2008
Revenues:
Interest Income S 15,384 $ 14,200
Contribution from Advertising & Promotion 667,388 610,100
Total Revenues 682,772 624,300
Estimated Budgeted •
2008 2009
$ 7,100 $ 7,000
702,206 692,935
709,306 699,935
Audit Expense
1,900
2,200
2,200
500
Rent
1,697
1,697
1,697
1,697
Professional Services
0
2,080
2,080
2,080
Interest Expense
160,264
149,388
149,388
136,717
Trustee Fees/Bond Amortizations
18,940
18,941
18,941
18,941
Depreciation Expense
367,760
367,760
367,760
367,760
Total Expenses
550,561
542,066
542,066
527,695
Change in Net Assets
S 132,211 $
82,234 $
167,240 $
172,240
NET ASSET ANALYSIS:
Beginning Net Assets $ 2,475,791 $ 2,608,002 $ 2,608,002 S 2,775,242
Change in Net Assets 132,211 82,234 167,240 172,240 •
Ending Net Assets 2,608,002 2,690,236 2,775,242 2,947,482
Net Investment in Capital Assets
2,274,715
2,356,949
2,441,955
2,614,195
Restricted for Debt Service
148,623
148,623
148,623
148,623
Unrestricted
184,664
184,664
184,664
184,664
Ending Net Assets
S 2,608,002 $
2,690,236 $
2,775,242 $
2,947,482
•
78
Police Pension Fund
The Police Pension Fund accounts for the accumulation of resources for the pension benefit
payments to qualified police personnel. Operations of this fund are controlled by the Police
Pension Board.
•
:1
City of Fayetteville, Arkansas
2009 Operating Budget
• Police Pension Fund (6800)
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Additions:
Property Tax S 388,877 $ 442,000 $ 447,700 $ 483,000
State Insurance Turnback 321,232 321,000 272,799 276,400
Court Fines and Fees 106,385 105,300 126,394 126,300
Investment Earnings 816,106 266,200 260,163 248,600
Other 11,713 0 6,000 0
Total Additions 1,644,313 1,134,500 1,113,056 1,134,300
Deductions:
Office Supplies 0 139 80 139
Audit Expense 3,500 3,500 3,500 3,500
Professional Services 0 2,500 0 2,500
Legal Services 0 1,500 0 500
Bank Service Charges 195 210 210 210
Benefit Payments 1,697,359 1,753,908 1,709,438 1,754,908
Total Deductions 1,701,054 1,761,757 1,713,228 1,761,757
Change in Net Assets $ (56,741) $ (627,257) $ (600,172) $ (627,457)
r_
• NET ASSET ANALYSIS:
Beginning Net Assets
S 10,891,530
$ 10,834,789
$ 10,834,789 S
10,234,617
Change in Net Assets
(56,741)
(627,257)
(600,172)
(627,457)
Ending Net Assets
$ 10,834,789
$ 10,207,532
$ 10,234,617 $
9,607,160
•
l3'
Fire Pension Fund
The Fire Pension Fund accounts for the accumulation of resources for the pension benefit
payments to qualified fire personnel. Operations of this fund are controlled by the Fire Pension
Board.
•
•
82
City of Fayetteville, Arkansas
2009 Operating Budget
• Fire Pension Fund (6810)
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Additions:
Property Tax S 388,877 S 442,000 $ 447,700 S 483,000
State Insurance Turnback 188,984 188,900 177,365 178,031
Investment Earnings 641,243 214,700 129,655 180,972
Officer Contributions 6,986 7,300 1,356 0
General Fund Contributions 13,973 14,500 2,713 0
Other 1,044 0 0 0
Total Additions 1,241,107 867,400 758,789 842,003
Deductions:
Office Supplies and Printing 0 39 39 39
Publications and Dues 150 150 150 150
Travel & Training 0 3,600 2,549 3,600
Audit Expense 3,500 3,500 3,500 3,500
Legal Services 0 1,000 0 1,000
Bank Service Charges 206 250 220 250
Benefit Payments 1,594,831 1,533,744 1,511,233 1,533,744
Total Deductions 1,598,687 1,542,283 1,517,691 1,542,283
Change in Net Assets S (357,580) S (674,883) S (758,902) $ (700,280)
•
NET ASSET ANALYSIS:
Beginning Net Assets S 8,573,124 $ 8,215,544 $ 8,215,544 $ 7,456,642
Change in Net Assets (357,580) (674,883) (758,902) (700,280)
Ending Net Assets S 8,215,544 S 7,540,661 S 7,456,642 $ 6,756,362
•
83
Shop Fund
The Shop Fund is an internal service fund that provides for all the acquisition and maintenance
of equipment and vehicles utilized by the City's operating divisions. The Shop Fund's source of
revenue is from charges to other City operating funds based on equipment and vehicle usage.
Increases in 2009 operational costs can be attributed to additional parts and supply purchases,
fuel expense, insurance, and contract services for repairs that cannot be performed by Staff.
These operational increases are a result of fleet expansions and increased equipment usage. On a
cash basis, revenues will exceed expenditures for 2009; however, funds must be accumulated for
the future purchases to maintain the fleet at a proper level.
Shop Fund Revenues
Shop Charges (Replacement Charges, Motorpool Charges, Shop Overhead Charges, and Fuel
Charges). as a whole make up 96% of total Shop Fund revenue and are budgeted in 2009 at
$7,422,900. Replacement Charges ($3,053,000) are the amount Fleet Operations collects to
purchase replacement vehicles and equipment. Motorpool Charges ($1,378,000) and Shop
Overhead Charges ($630,000) are the monthly fees user divisions pay to the Shop Fund for the
on -going maintenance that is provided for the life of the vehicles and equipment. Fuel Charges
($2,244,000) is the revenue received from charging out the cost of gasoline to the user divisions.
$8.00
a
C
0
$7.00
$6.00
$5.00
$4.00
$3.00
$2.00
$1.00
S.
Shop Charges
$7.42
$626
$5.47 $5.58
$4.69 S4.84
$4.29
$3.99 $3.90
$3.64 $3.78
$3.57
98
99
00
01
02
03
Year
04 05 06 07 Est. 08 Proj. 09
0
0
0
City of Fayetteville, Arkansas
2009 Operating Budget
• Shop Fund (9700)
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Revenues:
Motor Pool Charges $ 1,245,655 $ 1,185,000 $ 1,164,000 $ 1,378,000
Replacement Charges 2,726,347 2,976,000 2,769,000 3,053,000
Shop Overhead Charges 255,424 522,000 512,358 630,000
Fuel Charges 1,251,350 1,296,000 1,700,000 2,244,000
Maintenance Charges 104,337 87,000 117,646 117,900
Shop Rental Pool Revenue 67,504 70,000 59,460 59,300
Interest Income 429,285 310,000 226,073 226,000
Other 63,833 0 17,697 0
Total Revenues 6,143,735 6,446,000 6,566,234 7,708,200
Expenses:
Vehicle Maintenance Program 2,742,900 2,920,978 2,899,503 3,054,957
Gasoline/Diesel Expense 1,228,820 1,254,750 1,428,770 2,172,600
Total Expenses 3,971,720 4,175,728 4,328,273 5,227,557
Income (Loss) Before Capital
S 2,172,015 S 2,270,272 $ 2,237,961 S 2,480,643
Capital Revenues/(Expenses):
• Transfer from Water & Sewer 121,922 0 0 0
Transfer from Capital Improvements 25,280 0 0 0
Transfer from Wastewater Improvements 106,930 0 0 0
Transfer from Solid Waste 29,601 385,000 385,000 0
Transfer from Sales Tax Construction 0 61,396 61,396 0
Capital Expenditures (3,304,316) (4,377,733) (4,377,733) (1,466,000)
Gain (Loss) on Sale of Fixed Assets 361,837 0 (3,165) 0
Total Capital Revenues/(Expenses) (2,658,746) (3,931,337) (3,934,502) (1,466,000)
Income (Loss) After Capital
Total Budget
•
S (486,731) $ (1,661,065) $ (1,696,541) $ 1,014,643
S 7,276,036 S 8,553,461 $ 8,706,006 $ 6,693,557
City of Fayetteville, Arkansas
2009 Projected Operating Performance •
Shop Fund (9700)
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Revenues:
Motor Pool Charges S 1,245,655 $ 1,185,000 $ 1,164,000 $ 1,378,000
Replacement Charges 2,726,347 2,976,000 2,769,000 3,053,000
Shop Overhead Charges 255,424 522,000 512,358 630,000
Fuel Charges 1,251,350 1,296,000 1,700,000 2,244,000
Maintenance Charges 104,337 87,000 117,646 117,900
Shop Rental Pool Revenue 67,504 70,000 59,460 59,300
Interest Income 429,285 310,000 226,073 226,000
Gain (Loss) on Sale of Fixed Assets 361,837 0 (3,165) 0
Other 63,833 0 17,697 0
Transfer from Water & Sewer 121,922 0 0 0
Transfer from Capital Improvements 25,280 0 0 0
Transfer from Wastewater Improvements 106,930 0 . 0 .0
Transfer from Solid Waste 29,601 385,000 385,000 0
Transfer from Sales Tax Construction 0 61,396 61,396 0
Total Revenues 6,789,305 6,892,396 7,009,465 7,708,200
Expenses:
Vehicle Maintenance Program 2,742,900 2,920,978 2,899,503 3,054,957
Gasoline/Diesel Expense 1,228,820 1,254,750 1,428,770 2,172,600
Total Expenses 3,971,720 4,175,728 4,328,273 5,227,557 •
Income (Loss) Before Depreciation S 2,817,585 S 2,716,668 $ 2,681,192 $ 2,480,643
Depreciation Expense
2,056,324
2,261,000
2,261,000
2,480,643
Change in Net Assets
S 761,261 S
455,668 $
420,192 $
0
NET ASSET ANALYSIS:
Beginning Net Assets
S 15,413,732 S
16,174,993 $
16,174,993 S
16,595,185
Change in Net Assets
761,261
455,668
420,192
0
Ending Net Assets
16,174,993
16,630,661
16,595, 185
16,595,185
Net Investment in Capital Assets
9,920,623
12,037,356
12,037,356
11,022,713
Unrestricted
6,254,370
4,593,305
4,557,829
5,572,472
Ending Net Assets
$ 16,174,993 $
16,630,661 $
16,595,185 $
16,595,185
Capital Expenditures
S 3,304,316 S
4,377,733 $
4,377,733 $
1,466,000
Is
,
Budget by
•
ctivity
City of Fayetteville, Arkansas
• 2009 Budget by Activity
All Activities
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Revenues:
Airport S 2,242,692 $ 1,101,948 S 1,037,707 S 773,704
Community Planning & Engineering 2,071,381 3,293,273 3,202,101 2,110,430
Debt Service 17,980,736 12,366,628 12.366,628 15,043,033
Finance & Internal Services 7,380,615 8,593,865 8,746,410 6,800,557
Fire 2,574,387 2,393,183 2,135,191 2,195,283
General Government 4,626 4,400 4,400 4,000
Parks & Recreation 2,485,443 6,829,826 6,796,601 3,338,700
Police, Courts. & Prosecutor 5,701,580 5,775,519 5,358,033 5,283,721
Solid Waste 7,846,749 10,197,867 9,397,551 9,239,250
Transportation & Parking 4,528,760 5,328,597 5,081,814 5,850,586
Water & Wastewater 52.907,181 30,682,523 27,909,850 30,515,429
Unallocated 114,667,178 131,012,731 130,600,253 38,307,235
Total Revenues S 220.391,328 $ 217,580,360 S 212.636,539 $ 119,461,928
Expenses:
Airport S 2.242,692 S 1,101,948 S 1.037,707 $ 773,704
Community Planning & Engineering 3.898,947 7,137,699 6,993,048 4.253,131
Debt Service 17,980,736 12,366,628 12,366,628 15,043,033
Finance & Internal Services 12,440,514 14,096,821 14,188,074 12,025,311
Fire 12.404,863 12,189,165 11.551,618 11,359,735
General Government 1,512,445 1,398,592 1,660,930 881,977
• Library 1,953,709 1,912,901 1,912,901 1,954,216
Parks & Recreation 4,911,524 8,771,296 8,743,428 5,061,434
Police, Courts, & Prosecutor 17.032,536 23,366,505 22,744,480 17,494,587
Solid Waste 7.846.749 10,197,867 9,461,820 9,239,250
Transportation & Parking 1531 2,051 39,363,157 39.120,184 9,504,186
Water & Wastewater 28.266.592 43,010,218 40,671,437 30,399.929
Unallocated 70.702.955 51,275,544 51,275,544 1,471,435
Total Expenses $ 196.506.313 S 226,188,341 S 221.727,799 $ 119,461.928
Personnel Staff:
Airport 5.50 5.50 5.50 5.50
Community Planning & Engineering 57.50 57.50 57.50 57.50
Finance & Internal Services 73.75 73.75 73.75 73.75
Fire 113.00 114.00 114.00 114.00
General Government 21.40 21.40 21.40 20.40
Parks & Recreation 53.35 53.35 53.35 54.35
Police, Courts, & Prosecutor 207.93 207.93 207.93 207.93
Solid Waste 55.60 55.60 55.60 55.60
Transportation & Parking 73.00 73.00 73.00 73.00
Water& Wastewater 91.50 91.50 91.50 91.50
752.53 753.53 753.53 753.53
•
City of Fayetteville, Arkansas
2009 Budget by Activity
Airport Activity •
Budget
Document Actual Budgeted Estimated Budgeted
Page # 2007 2008 2008 2009
Revenues:
Airport Fund:
Rents and Leases
74 - 75
$
503,226
$
582,000
S
576,748
S
607,048
Aviation Fuel
74-75
153,478
166,000
120,851
140,156
Other Revenues
74-75
5,328
3,000
12,000
2,500
Interest Income
74-75
41,467
22,000
26,000
24,000
Intergovernmental
74-75
759,199
166,920
241,299
0
Fund Equity
- 74 - 75
779.994
162,028
60,809
0
Total Revenues
$
2,242,692
$
1,101,948
S
1,037,707
$
773,704
Expenses:
Airport Fund:
Airport Administration
127
S
512,899
S
578,]88
$
521,528
S
513,147
Airport Maintenance
128
279,612
251,968
244,387
260,557
Airport Capital Expenditures
129
1,450,181
271,792
271,792
0
Total Expenses
S
2,242,692
$
1,101,948
$
1,037,707
S
773,704
Personnel Staff:
Airport Fund:
Airport Administration
127
2.50
2.50
2.50
2.50
Airport Maintenance
128
3.00
3.00
3.00
3.00
5.50
5.50
5.50
5.50
•
•
•
Budget
Document Actual Budgeted Estimated - Budgeted
Page# 2007 2008 2008 2009
Revenues:
General Fund:
Other Revenues 24-25 S 1.175,732 S 1,146,600 S 1.146,600 $ 1,158,000
Services and Charges 24-25 182.162 313,900 222,728 316,500
Community Development Block Grant Fund:
intergovernmental 35 676,696 1,163,360 1,163,360 635,930
Other Revenues 35 36,791 12,813 12,813 0
EDI Attainable Housing Grant Fund:
Intergovernmental , 37 0 656,600 656.600 0
Total Revenues $ 2.071,381 S 3,293.273 $ 3,202,101 S 2,110,430
Expenses:
General Fund:
Planning & Development Management 163 S 128,772 $ 126,742 S 89,323 S 0
Engineering Design Services 164 209.414 198,494 196.507 210,395
Engineering Operations & Administration 165 521,790 528,314 523.625 558,110
Right -of -Way Acquisition 166 101,188 95,399 89,733 98,310
Public Construction 167 314,040 311,905 311,137 326,057
Current Planning 168 457,820 533,766 468,897 549,545
Planning Commission 169 40,703 45,325 48,478 44,921
Long Range Planning 170 222,158 234,455 222.486 245,000
Building Safety 171 673.206 675,709 676,140 694,900
• Community Code Enforcement 172 325,626 341,059 320,191 330,963
Community Development Block Grant Fund:
Administration & Planning 18] 132,189 221,471 221,471 121,359
Housing Services 182 324,281 555,539 555,539 279,998
Redevelopment 183 152.53] 112,119 112,119 44,573
Public Services 184 78.444 107,044 107,044 90,000
Public Facilities & Improvements 185 26.042 180,000 180,000 100,000
EDI Attainable Housing, Grant Fund:
EDI Attainable Housing 186 0 656,600 656,600 0
Sales Tax Capital Improvements Fund:
Bridge & Drainage Improvements 53 190,743 2,213,758 2.213,758 559,000
Total Expenses $ 3.898.947 S 7,137,699 $ 6,993.048 S 4,253,131
Personnel Staff:
General Fund:
Planning & Development Management 163 1.00 1.00 1.00 1.00
Engineering Design Services 164 6.00 6.00 6.00 6.00
Engineering Operations & Administration 165 8.00 8.00 8.00 8.00
Right -of -Way Acquisition 166 3.00 3.00 3.00 3.00
Public Construction 167 5.00 5.00 5.00 5.00
Current Planning 169 9.00 9.00 9.00 9.00
Long Range Planning 170 4.00 4.00 4.00 4.00
Building Safety 171 11.00 11.00 11.00 11.00
Community Code Enforcement 172 5.75 5.75 5.75 5.75
Community Development Block Grant Fund:
Administration & Planning 181 2.05 1.55 1.55 1.55
Housing Services 182 1.70 2.20 2.20 2.20
Redevelopment 183 1.00 1.00 1.00 1.00
5750 57.50 57.50 57.50
•
City of Fayetteville, Arkansas
2009 Budget by Activity
Community Planning & Engineering Activity
Revenues:
Fire Bond Fund
TIF Bond Fund
Wastewater Improvements Sales Tax Bond Fund:
Sales Tax
Investments
Fund Balance
Total Revenues
Fire Bond Fund
Sales Tax Capital Improvements Fund:
TIP Bond Fund
Wastewater Improvements Sales Tax Bond Fund
Total Expenses
City of Fayetteville, Arkansas
2009 Budget by Activity
Debt Service Activity •
Budget
Document Actual Budgeted Estimated Budgeted
Page# 2007 2008 2008 2009
45 $ 790,775 S 801,400 $ 801,400 $ 804,000
47 171,647 3,500 3,500 3,500
49 15,139,647 15,632,000 16,256,700 16,582,200
49 244,982 160,500 65,831 66,000
49 (1,372,376) (4,230,772) (4,760,803) (2,412.667)
S 17,980,736 S 12,366,628 $ 12.366,628 $ 15.043.033
45 $ 790,775 $ 801,400 S 801,400 S 804,000
53 0 0 0 0
47 171,647 3,500 3,500 3,500
49 17.018,314 11,561,728 11,561,728 14,235.533
S 17,980,736 $ 12,366,628 $ 12.366,628 $ 15.043,033
is
•
90
•
City of Fayetteville, Arkansas
2009 Budget by Activity
Finance & Internal Services Activity
Budget
Document
Actual
Budgeted
Estimated
Budgeted
Page#
2007
2008
2008
2009
Revenues:
General Fund:
Services and Charges
24-25
S
104,579
$
101,800 S
101,800
S 107,000
Shoo Fund:
Services and Charges
85-86
5,650,617
6,136,000
6.322,464
7,482,200
Transfers In
85 - 86
283.733
385,000
385.000
0
Investments
85-86
429.285
310,000
226,073
226.000
Other Revenues
85-86
425,670
0
14,532
0
Fund Equity
85-86
486,731
1,661,065
1,696,541
(1,014,643)
Total Revenues
$
7,380.615
S
8,593,865 S
8,746,410
$ 6,800,557
Expenses:
General Fund:
Finance Director
224
S
126.013
S
139,314 S
139.829
S 138,650
Accounting & Audit
225
689,136
711,185
697,055
720,235
Budget & Research
226
296.070
309,863
304,384
313.237
Purchasing
227
224.843
227,198
227,493
234,160
Information Technology
228
1,279,958
1,314,277
1,282,135
1,333,733
Human Resources: Operations
152
386,885
400,281
396,209
406,723
Human Resources: BenefitslServices
- 153
716,156
794,253
803,653
707,253
Utilities Management
154
339,476
395,249
357.065
406,043
General Maintenance
155
475,834
504,096
529,906
508,288
Janitorial
156
211,689
227,777
224,472
227.932
Shoo Fund:
•
Vehicle Maintenance
216
3,930,546
4,185,000
4,337,545
5,227,557
Capital Expenditures
217
3,345,490
4,368,461
4,368,46]
1,466,000
Sales Tax Capital Improvements Fund:
Information Technology
53
418,418
519,867
519,867
335,500
Total Expenses
$
12,440.514
S
14,096,821 $
14,188,074
$ 12,025,311
Personnel Staff:
General Fund:
Finance Director
224
1.25
1.25
1.25
1.25
Accounting & Audit
225
11.50
11.50
11.50
11.50
Budget& Research
226
4.00
4.00
4.00
4.00
Purchasing
227
3.50
3.50
3.50
3.50
Information Technology
228
13.00
13.00
13.00
13.00
Human Resources
152
5.50
5.50
5.50
5.50
Utilities Management
154
2.00
2.00
2.00
2.00
General Maintenance
155
8.00
8.00
8.00
8.00
Janitorial
156
6.50
6.50
6.50
6.50
Shop Fund:
Vehicle Maintenance
216
18.50
18.50
18.50
18.50
73.75
73.75
73.75
73.75
•
ZE
City of Fayetteville, Arkansas
2009 Budget by Activity
Fire Activity •
Budget
Document Actual Budgeted Estimated Budgeted
Page # 2007 2008 2008 2009
Revenues:
General Fund:
Intergovernmental
Services and Charges
Other Revenues
Impact Fee Fund:
Fire Impact Fees
Fire Pension Fund:
Fire Pension Revenues
Total Revenues
24-25 S
24 - 25
24 - 25
41
83
479,490 $
357,800 $
365,000 S
400,000
11,742
14,700
14,700
15,000
3,942
3,800
3,800
4,000
480,525
474,600
234,000
234,000
1,598,688
1,542,283
1,517,691
1,542,283
$ 2,574,387 S
2,393,183 $
2,135,191 $
2,195,283
General Fund:
Prevention
247
S 442,708 S
416.979 $
411,715 S
428,446
Operations
248
7.304,828
7,737,970
7,628,906
7,822,212
Training
249
206,375
236,828
226,979
227,294
Impact Fee Fund:
Fire Capital
41
0
1,226,426
737,648
0
Transfers Out
41
0
0
0
522,000
Sales Tax Capital Improvements Fund:
Fire Improvements
53
2,852,265
1,028,679
1,028,679
817,500
Fire Pension Fund:
Fire Pension Expenses
83
- 1,598,687
1,542,283
1,517,691
1,542,283
Total Expenses
S 12.404,863 $
12,]89,165 S
11,551,618 $
11,359,735
•
Personnel Staff
General Fund:
Prevention
247 5.00
5.00
5.00
5.00
Operations
248 106.00
107.00
107.00
107.00
Training
249 2.00
2.00
2.00
2.00
113.00
114.00
114.00
114.00
•
92
City of Fayetteville, Arkansas
• 2009 Budget by Activity
General Government Activity
Budget
Document Actual Budgeted Estimated Budgeted
Page i4 2007 2008 2008 2009
Revenues:
General Fund:
Services and Charges 24 - 25 S 4,626 S 4,400 S 4,400 $ 4,000
Total Revenues S 4,626 S 4,400 $ 4,400 S 4,000
General Fund
Mayor's Administration 112 S 330,687 5 348,039 $ 344,165 5 343,397
City Council 113 76,455 80,844 78,451 80,534
City Attorney 114 291,562 320,459 313.082 322,802
Economic Development 117 62,151 73,168 65,263 73,146
Public Information 118 140,632 158,949 150,719 15],885
Cabe Administration 119 216,963 225,319 209,462 170,821
Operations Director 151 71,718 74,825 73,481 77,128
Internal Audit 120 83,920 85,135 84,253 87,58]
City Clerkllreasurer 12] 331,993 371.740 365,240 366,569
Miscellaneous 126 (491,925) (1,003,911) (687,211) (1,045,386)
Sales Tax Capital Improvements Fund:
Other Capital Improvements 53 398,289 664,025 664,025 253,500
Total Expenses S 1,512,445 $ 1.398,592 S 1.660.930 S 881,977
Personnel Staff:
• General Fund:
Mayor's Administration 112 3.00 3.00 3.00 3.00
City Attorney 114 3.50 3.50 3.50 3.50
Economic Development 117 0.50 0.50 0.50 0.50
Public Information 118 2.00 2.00 2.00 2.00
Cable Administration 119 5.25 5.25 5.25 4.25
Operations Director 151 0.65 0.65 0-65 0.65
Internal Audit 120 1.00 1.00 1.00 1.00
City Clerk/Treasurer 121 5.50 5.50 5.50 5.50
21.40 21.40 21.40 20.40
•
93
City of Fayetteville, Arkansas
2009 Budget by Activity
Library Activity •
Budget
Document Actual Budgeted Estimated Budgeted
Page # 2007 2008 2008 2009
Revenues:
Expenses:
General Fund:
Library 125 S 1.635.709 S 1,587,901 S 1,587,901 $ 1,613,216
Sales Tax Capital Improvements Fund:
Library Improvements - 53 31&000 325,000 325,000 341,000
Total Expenses S 1,953,709 S 1,912,901 $ 1,912,901 $ 1,954,216
•
•
•
City of Fayetteville. Arkansas
2009 Budget by Activity
Parks & Recreation Activity
Budget
Document
Actual
Budgeted
Estimated
Budgeted
Page#
2007
2008
2008
2009
Revenues:
General Fund:
Services and Charges
24 - 25 S
422,962 $
422,300 $
422,300 $
425,000
Other Revenues
24-25
6,324
300
300
0
Parks Development Fund:
Hotel/Motel/Restaurant Taxes
39
2,030,913
2,127,000
2,177,000
2,263,000
Intergovernmental
39
51,474
216,825
216,825
0
Greenspace Fees Contribution
39
272,531
1.030,333
1,030,333
457,000
Charges for Services
39
17,566
24,000
7.667
7,700
Investments
39
184,319
135,000
124,000
127,000
Other Revenues
39
9,597
17,500
21,950
0
Fund Balance
39
(613,438)
2.668,848
2,608,506
0
Sales Tax Capital Improvements Fund:
Greenspace Fees Contribution
53
103,195
187,720
187.720
59,000
Total Revenues
S
2,485,443 $
6,829,826 $
6,796,601 $
3,338,700
General Fund:
Parks Administration/Recreation Programs
158
S 526,345 $
412,150 $
419,250 $
414,890
Swimming Pool
157
126,501
121,988
114,441
137,794
Lake Maintenance
159
78,788
79,247
79,635
83,553
Parks Maintenance
160
1,199,378
1,251,189
1,252,713
1,290,434
Yvonne Richardson Community Center
161
136,072
125.705
129,650
163,063
Parks Development Fund:
•
Parks Development Program
187
1.490,292
1,598,500
1,565,222
1.637,000
Parks Development Capital
188
462,670
4,621,006
4,621,006
1,217,700
Sales Tax Capital Improvements Fund:
Park Improvements
53
891,478
561,511
561,511
117,000
Total Expenses
$ 4,911.524 $
8,771.296 $
8,743,428 $
5,061,434
•
Personnel Staff:
General Fund:
Parks Administralion/Recreation Programs
158
6.40
4.60
4.60
4 4.60
Swimming Pool
157
4.26
4.26
4.26
4.26
Lake Maintenance
159
0.10
0.10
0.10
0.10
Parks Maintenance
160
20.54
20.54
20.54
20.54
Yvonne Richardson Community Center
161
2.00
2.00
2.00
3.00
Parks Development Fund:
Parks Development Program
187
20.05
21.85
21.85
21.85
53.35
53.35
53.35
54.35
95
City of Fayetteville, Arkansas
2009 Budget by Activity
Police, Courts. & Prosecutor Activity
•
Budget
Document
Actual
Budgeted
Estimated
Budgeted
Page #
2007
2008
2008
2009
Revenues:
General Fund:
Fines & Forfeitures
24-25
$
1,509,093
$
1,502,300
$
1,502,300
$
1,532.000
Services and Charges
24 - 25
601,846
767,900
767,900
724.500
Other Revenues
24-25
193,903
102,110
79,000
59,000
Intergovernmental
24 - 25
545,002
494,837
477,000
478,000
Investments
24 - 25
290
0
0
0
Impact Fee Fund:
Police Impact Fees
41
607,219
604,700
284,000
284,000
Drug Law Enforcement Fund:
Intergovernmental
43
330,848
272,619
267,578
197,124
Transfers
43
208,095
233,000
233,000
233,000
Other Revenues/Fund Balance
43
(10,770)
36,296
34,027
14,340
Police Pension Fund:
Police Pension Revenues
81
1.716,054
1.761,757
1.713,228
1,761,757
Total Revenues
$
5,701,580
S
5,775,519
S
5,358,033
$
5,283,721
Expenses:
General Fund:
City Prosecutor
115
$
603.838
S
533,614
S
543,123
$
538,763
District Judge
116
158,486
165,464
163.003
161,782
Criminal Cases
122
302,014
300,216
297,669
305,654
Probation & Fine Collection
123
49,237
50,634
52,023
53,073
Small Claims & Civil Cases
124
169,081
187,455
181,960
193,860
Central Dispatch
236
1,221.728
1,288,416
1,273,719
1,354,781
•
Patrol/Emergency Response
237
347,640
327.546
362,526
352,920
Animal Shelter
238
404,036
429,741
424,703
388,909
Veterinarian/Clinic
239
215,699
230,904
191,198
143,782
Support Services
240
2,956.571
3,278,888
3,122,085
3,254,768
Patrol
241
7,776,149
8,070,328
7,917,086
7,985.074
Impact Fee Fund:
Police Capital
41
0
1,462,414
1,230,339
323,000
Drug Law Enforcement Fund:
Drug Enforcement
242
528,173
541,915
534,605
444,464
Sales Tax Capital Improvements Fund:
Police Improvements
53
425.310
509,892
509,892
232,000
District Court/Prosecutor Facility
53
173,520
4,227,321
4,227,321
0
Police Pension Fund:
Police Pension Expenses
81
_
1,701,054
1,761,757
1,713,228
1,761,757
Total Expenses
S
17,032,536
$
23,366,505
S
22,744,480
$
17,494,587
Personnel Staff:
General Fund:
City Prosecutor
District Judge
Criminal Cases
Probation & Fine Collection
Small Claims & Civil Cases
Central Dispatch
Patrol/[mergence Response
Animal Shelter
Veterinarian/Clinic
Support Services
Patrol
Drug Law Enforcement Fund:
Drug Enforcement
115 9.00 9.00 9.00 9.00
116 1.00 1.00 1.00 1.00
122 5.50 5.50 5.50 5.50
123 1.00 1.00 1.00 1.00
124 4.00 4.00 4.00 4.00
236 24.00 24.00 24.00 24.00
237 5.50 5.50 5.50 5.50
238 8.30 8.30 8.30 8.30
239 2.00 2.00 2.00 2.00
240 35.00 35.00 35.00 35.00 •
241 108.63 108.63 108.63 108.63
242 4.00 4.00 4.00 4.00
207.93 207.93 207.93 207.93
96
City of Fayetteville. Arkansas
• 2009 Budget by Activity
Solid Waste Activity
Budget
Document Actual Budgeted Estimated Budgeted
Page# 2007 2008 2008 2009
Revenues:
Solid Waste Fund:
Solid Waste Fees 70-71 S 8,726,965 S 9,172.400 S 9,326,791 $ 8,876,250
Investments 70- 71 315,233 229,000 234,000 234.000
Franchise Fees 70 -71 186,902 178,000 113,85]. 116,000
Intergovernmental 70-71 81,605 0 0 0
Other Revenues 70-7] 88,815 11,600 100,516 13,000
Fund Equity 70-71 (1,552,771) 606,867 (377,607) 0
Total Revenues S 7.846,749 S 10,197,867 $ 9,397,551 $ 9,239,250
Expenses:
Solid Waste Fund:
Operations & Administration 210 S 1,557,376 $ 2,268.642 S 2,058,053 $ 1,835,528
Commercial Collections 211 2,079,958 2,428,974 2,297,990 2,487,885
Residenlial Collections 212 1,596,165 1,915,342 1,791,026 1,846,817
Commercial Drop Box Collections 213 510,861 835,111 723,507 839,017
Recycling 214 1,552,432 1.888.649 1,736,507 1,492,812
Composting 215 549,957 861.149 854,737 737,191
Total Expenses S 7.846,749 S 10,197.867 $ 9,461,820 $ 9,239,250
Personnel Staff
Solid Waste Fund:
• Operations & Administration 210 5.85 5.85 5.85 5.85
Commercial Collections 211 10.60 12.70 12.70 12.70
Residential Collections 212 11.55 ] 1.05 11.05 11.05
Commercial Drop Box Collections 213 2.70 2.70 2.70 2.70
Recycling 214 17.80 15.70 15.70 15.70
Composting 215 7.10 7.60 7.60 7.60
55.60 55.60 55.60 55.60
•
97
City of Fayetteville, Arkansas
2009 Budget by Activity
Transportation & Parking Activity •
Budget
Document Actual Budgeted Estimated Budgeted
Page # 2007 2008 2008 2009
Revenues:
General Fund:
Services and Charges 24 - 25 S 58,891 S 58,600 $ 58,600 $ 59,000
Fines & Forfeitures 24 - 25 89,420 83,300 83,300 84,000
Street Fund:
Intergovernmental 31 4,033,685 4,062,000 4.105,000 4,193,500
Services and Charges 31 158,995 117,000 111,883 111.800
Investments 31 147,943 108,000 87,000 87,500
Other Revenues 31 35,956 33,000 47,000 47.000
Fund Balance 31 (260,014) 498,489 292,026 920,486
Off -Street Parking Fund:
Services and Charges 33 359,147 345,400 327,924 330,300
Investments 33 24,292 15,300 17,000 17,000
Other Revenues 33 1,772 0 154 0
Fund Balance 33 (143,177) (7,492) (57,178) 0
Sales Tax Capital Improvements Fund:
Sidewalk Fees 53 21,850 15,000 9,105 0
Total Revenues $ 4,528,760 $ 5,328,597 $ 5,081,814 $ 5,850.586
Expenses:
General Fund:
Parking Management 162 $ 188,716 $ 200,449 $ 197,755 $ 204,700
Street Fund:
Operations & Administration 173 1,114,807 1,281,848 1.218,966 1,308,985 •
Right -of -Way Maintenance 174 295,520 288,509 271,087 300,587
Street Maintenance 175 1,425,060 1,319,535 1,316,010 1,324,013
Drainage Maintenance 176 552,456 556,940 493,027 578,691
Traffic Control & Maintenance 177 445,680 504,952 485,790 517,863
Street & Trail Construction 178 0 505,378 502,539 968,000
Sidewalks 179 283,042 361,327 356,099 362,147
Off -Street Parking Fund: 180 242,034 353,208 287,900 347.300
Sales Tax Capital Improvements Fund:
Street Improvements 53 4,646,844 4,424,567 4,424,567 164,000
Trail Improvements 53 1,495,678 1,453,602 1.453,602 1,300,000
Transportation Improvements 53 354,011 495,081 495,081 ,172,000
In -House Sidewalk Improvements 53 668,745 940,913 940,913 787,000
In -House Pavement Improvements 53 1,939,844 1,858,575 1,858,575 1,168,900
Sales Tax Construction Bond Fund:
Trail Improvements 61 27,227 825,975 825,975 0
Transportation Improvements 61 1,632,387 23,992,298 23,992,298 0
Total Expenses $ 15,312,051 S 39,363,157 S 39,120,184 $ 9,504,186
Personnel Staff:
General Fund:
Parking Management 162 3.50 3.50 3.50 3.50
Street Fund:
Operations & Administration 173 7.00 7.00 7.00 7.00
Right -of -Way Maintenance 174 4.00 4.00 4.00 4.00
Street Maintenance 175 25.40 25.40 25.40 25.40
Drainage Maintenance 176 7.00 7.00 7.00 7.00
Traffic Control & Maintenance 177 6.00 6.00 6.00 6.00
Street & Trail Construction 178 9.00 9.00 9.00 9.00
Sidewalks 179 10.10 10.10 10.10 10.10 •
Off Street Parking, Fund: 180 1.00 1.00 1.00 1.00
73.00 73.00 73.00 73.00
City of Fayetteville. Arkansas
• 2009 Budget by Activity
Water & Wastewater Activity
Budget
Document Actual Budgeted Estimated Budgeted
Page# 2007 2008 2008 2009
Revenues:
Water & Sewer Fund:
Water Sales 66-67 S 12,884.704 S 13,823,200 S 12,348,174 $ 14,003,829
Sewer Service Charges 66-67 12,587.434 12,909,500 11,888,700 15,079.700
Other Revenues 66 -67 18,524.475 223,300 696,502 253,200
Transfers 66-67 0 193,494 45,594 0
Investments 66-67 691.741 520,600 332,246 332,200
Intergovernmental 66-67 623.322 1,702,129 1,752,129 0
• Donated Capital 66 - 67 6,327,804 0 0 0
Impact Fee Fund:
Water & \Vastewater Fees 41 1,267.701 1,310,300 846,505 846,500
Total Revenues S 52,907.181 $ 30,682,523 S 27.909,850 $ 30,515,429
Expenses:
Water & Sewer Fund:
Water & Wastewater Director 189 $ 217,003 $ 259,859 S 244,970 S 223,110
Billing & Collections 229 1,043,701 1,199,761 1,189,224 1,209,808
Meter Reading 190 934.889 1,019,909 939,761 1,035,745
Meter Maintenance & Backllow Prevention 191 380.548 446,337 384,282 443,728
Meter Operations Capital 192 1,147.790 572,585 572,585 308,000
\Vater Purchased 193 6,003.751 6,500,000 5,550,000 6,500,000
Operations & Administration 194 3,547.453 3,566,509 3,415,800 3,461,462
• WSIP Project Management 195 0 147,900 0 0
Water Distribution Maintenance 196 11645,008 1,791,091 1,727,141 1,838,153
Water Storage & Pump Maintenance 197 175.787 215,327 190,319 223,922
Sewer Mains Maintenance 198 1,633,191 1,839,419 1,731,524 1,863,916
Wastewater Treatment Plant 199 -203 5,967,002 8,535,021 8,337,497 9,348,228
Capital Water Mains 204 1,582,598 3,082,899 3,082,899 224.000
Capital Expenditures 205 156.100 18,822 18,822 75,000
Water& Sewer Connections 206 258.962 302,364 250,165 306,160
Sewer Mains Construction 207 1,655,802 6,503,107 6.503,107 682.000
Wastewater Treatment Plant Capital 208 534.898 423,768 423,768 200.000
Debt Service 209 1,382.109 1,742,337 1,714,727 1,725,697
Impact Fee Fund:
Water & Sewer Capital 41 0 4,668,700 4,220,343 731,000
Water & Sewer Transfers Out 41 0 45,594 45,594 0
Sales Tax Capital Improvements Fund:
Water& Sewer Improvements 53 0 128,909 128.909 0
Total Expenses $ 28,266.592 $ 43,010,218 S 40.671,437 S 30,399,929
Personnel Staff:
Water & Sewer Fund:
Water & Wastewater Director 189 1.50 1.50 1.50 1.50
Billing & Collections 229 17.00 17.00 17.00 17.00
Meter Reading 190 15.00 15.00 15.00 15-00
Meier Maintenance & Back0ow Prevention 191 6.00 6.00 6.00 6.00
Operations& Administration 194 12.00 12.00 12.00 12.00
Water Distribution Maintenance 196 14.35 14.35 14.35 1435
Water Storage & Pump Maintenance 197 2.00 2.00 2.00 2.00
Sewer Mains Maintenance 198 20.35 20.35 20.35 20.35
Water & Sewer Connections 206 3.30 3.30 3.30 3.30
• 91.50 91.50 91.50 91.50
City of Fayetteville, Arkansas
2009 Budget by Activity
Unallocated Activity
•
Budget
Document
Actual
Budgeted
Estimated
Budgeted
Page #
2007
2008
2008
2009
Revenues:
General Fund:
Property Tax
24-25
$
1,252,489
5
1,437,900
$
1,455,000
$
1,570,000
Sales Tax
24-25
19,290,333
21,017,600
21,224,600
21,654,000
Other Revenues
24-25
374,438
309,800
309,800
215,000
Franchise Fees
24-25
4,621,999
4,898,300
4,898,300
5,020,000
Intergovernmental
24-25
2.OO8,377
1,359,113
1,230,113
1,153,000
Investments
24-25
822,281
584,000
376,000
381,000
Transfers
24-25
0
311,000
311,000
417,900
Fines & Forfeitures
24-25
41,422
59,133
0
0
Services & Charges
24 - 25
23,432
24,300
24,300
25,000
Fund Balance
24 - 25
1.020,057
507,047
404,822
0
Impact Fee Fund
41
(2,355,445)
5,019,034
4,874,919
211,500
Replacement & Disaster Recovery Fund
51
1,145,610
475,901
475,901
60,400
Sales Tax Capital Improvements Fund
53
16,007,381
20,571,066
20,576,961
6,893,000
Wastewater System Improvements Project Fund
57
57,413,193
18,077,796
18,077,796
3,000
Sales Tax Construction Bond Fund
61
12,079,062
55,582,867
55,582,867
3,500
TIF Capital Improvements
59
159,748
68,568
68,568
0
Town Center& Parking Facility Fund
78
702,801
709,306
709,306
699,935
Total Revenues
S
114,667,178
S
131,012,731
5
130,600,253
5
38,307,235
Expenses:
Impact Fee Fund
63
S
0
S
5.500
S
5,500
5
0
Replacement & Disaster Recovery Fund
51
1.145,610
475,901
475,901
60,400
•
Sales Tax Capital Improvements Fund:
Audit Expense
53
5,600
6,400
6,400
6,700
Transfers
53
856,555
1,164,479
1,164,479
697,900
Wastewater System Improvements Project Fund:
57
57.413,193
18,077,796
18,077,796
3,000
Sales Tax Construction Bond Fund:
Audit Expense
61
0
6,000
6,000
3,500
Bond Issuance Costs
61
6,051
0
0
0
Wastewater System Improvements Project
61
10,413,397
30,761,594
30,761,594
0
TIF Capital Improvements Fund
59
159,748
68,568
68,568
0
Town Center & Parking Facility Fund
78
702,801
709,306
709,306
699.935
Total Expenses
$
70,702,955
$
51,275,544
$
51,275,544
5
1,471,435
•
100
•
•
•
City of Fayetteville, Arkansas
2009 Annual Budget
General Government Department:
Mayor's Administration
City Council
City Attorney
City Prosecutor
Fayetteville District Court
Aviation & Economic Development
Public Information
Cable Administration
Internal Audit
City Clerk/Treasurer
Library
Miscellaneous
Not -for -Profit Agencies
Cost Allocation
Operations Department:
Operations Director
Human Resources
Building Services
Engineering
Planning & Development Management
Planning - Current
Building Safety
Community Resources
Parks & Recreation
Telecommunications & Parking
Transportation
Solid Waste & Recycling
Fleet Operations
Water & Wastewater:
Water & Wastewater Director
Water & Sewer Maintenance
Meter Operations
Water Purchased
Wastewater Treatment
Debt Service
Water & Sewer Capital Projects
Cost Allocation
Finance Department:
Finance Director
Accounting & Audit
Budget & Research
Purchasing
Information Technology
Billing & Collections
Cost Allocation
Police Department:
Central Dispatch
Police
Animal Services
Cost Allocation
Fire Department:
Fire
Cost Allocation
Schedule of Funding Sources by Department
General
Street
Off -Street
Parking!•
Community
Development,
Parks.
Development
,Drug Law-.
Enforcement,
$ 343,397$
-
$ -
$ -
$ -
$ -
80.534
-
-
-
-
-
322,802
-
-
-
-
-
538,763
-
-
-
-
-
714,369
-
-
-
-
-
73,146
-
-
-
-
-
151,885
-
-
-
-
-
170.821
-
-
-
-
87,581
-
-
-
-
-
366,569
-
-
-
-
-
1.613,216
-
-
-
-
-
430,204
-
-
-
-
-
803,569
-
-
-
-
405,050
-
-
-
-
-
5,291,806
-
e=7
-
-
-
77,128
-
-
-
-
-
1,113,976
-
-
-
-
-
736,220
-
-
-
-
-
1,192,872
-
-
-
-
-
245,000
-
-
-
-
-
594,466
-
-
-
-
-
694,900
-
-
-
-
-
330,963
-
-
635,930
-
-
2.089,734
-
-
-
2,854,700
-
610,743
-
347,300
-
-
-
-
5,360,286
-
-
-
-
903,928
-
-
-
-
-
6.782.074
5,360,286
347,300
635,930
2,854,700
-
138,650
-
-
-
-
-
720,235
-
-
-
-
-
313,237
-
-
-
-
-
234,160
-
-
-
-
1,333,733
-
-
-
-
-
942,293
-
-
-
-
-
1,797,722
-
�'?4
-
-
-
1,354,781
-
-
-
-
-
11,239,842
-
-
-
-
444,464
885,611
-
-
-
-
-
27,888
-
-
-
-
-
13,452.346
-
r�l
-
-
444,464
8,477,952 - - - -
8,477.952 -4 - - -
Other Funding Areas (Non -Operational): - - -
;7
$
35,801,900
$
5,360,286
$
347,300
$
635.930J
$
2,854,700
$
444,464
101
City of Fayetteville, Arkansas
2009 Annual Budget
General Government Department:
Mayor's Administration
City Council
City Attorney
City Prosecutor
Fayetteville District Court
Aviation & Economic Development
Public Information
Cable Administration
Internal Audit
City Clerk/Treasurer
Library
Miscellaneous
Not -for -Profit Agencies
Cost Allocation
Operations Department:
Operations Director
Human Resources
Building Services
Engineering
Planning & Development Management
Planning - Current
Building Safety
Community Resources
Parks & Recreation
Telecommunications & Parking
Transportation
Solid Waste & Recycling
Fleet Operations
Water & Wastewater.
Water & Wastewater Director
Water & Sewer Maintenance
Meter Operations
Water Purchased
Wastewater Treatment
Debt Service
Water & Sewer Capital Projects
Cost Allocation
Finance Department:
Finance Director
Accounting & Audit
Budget & Research
Purchasing
Information Technology
Billing & Collections
Cost Allocation
Police Department:
Central Dispatch
Police
Animal Services
Cost Allocation
Fire Department:
Fire
Cost Allocation
Schedule of Funding Sourenc by fUnartmnnt
v
-
-
-
-
773,704
-
10,000
-
-
-
-
-
42000
-
-
-
-
-
341,000
-
-
-
-
-
393.000
-
-
-
773,704
-
185,500 - - - - -
808,000 - - - - -
117,000 - - - - -
16,000 - - - -
3,342,900 - - - - -
9.239.250 - -
- - - - - 6693557
-
-
223,110
-
-
-
-
-
7,387,453
-
-
-
-
-
1,787,473
-
-
-
-
-
6,500,000
-
-
-
-
-
9,929,388
-
-
-
-
-
. 1,725,697
-
-
-
-
731,000
906.000
-
-
-
4,469,400
731,000
28,459,121
9.239,250
-
6,693.557
335,500 - - - - -
- - 1,209,808 - - -
335,500 - 1,209,808 - - -
155,000
323,000
-
-
-
-
77,000
-
-
-
-
-
232,000
323,000
-
-
-
-
817,500 522.000 - - - -
817,500 522.000 - - - -
Other Funding Areas (Non -Operational): 704,600 - - - - -
704,600 - - - - -
$ 6,952,000 S 1,576,000 $ 29,668,929 $ 9,239,250 $ 773,704 $ 6,693,557
102
•
C
•
•
City of Fayetteville, Arkansas
2009 Annual Budget
General Government Department:
Mayor's Administration
City Council
City Attorney
City Prosecutor
Fayetteville District Court
Aviation & Economic Development
Public Information
Cable Administration
Internal Audit
City Clerk/Treasurer
Library
Miscellaneous
Not -for -Profit Agencies
Cost Allocation
Operations Department:
Operations Director
Human Resources
Building Services
Engineering
Planning & Development Management
Planning - Current
Building Safety
Community Resources
Parks & Recreation
Telecommunications & Parking
Transportation
Solid Waste & Recycling
Fleet Operations
Water & Wastewater:
Water& Wastewater Director
Water& Sewer Maintenance
Meter Operations
Water Purchased
Wastewater Treatment
Debt Service
Water & Sewer Capital Projects
Cost Allocation
Finance Department:
Finance Director
Accounting & Audit
Budget & Research
Purchasing
Information Technology
Billing & Collectors
Cost Allocation
Police Department:
Central Dispatch
Police
Animal Services
Cost Allocation
Fire Department:
Fire
Cost Allocation
Other Funding Areas (Non -Operational):
Schedule of Funding Sources by Department
PolicelFire Debt Semce Town Center Other Funds Total
Pension 'Funds
$ -
$ -
$ -
$ -
$ 343.397
-
-
-
-
80,534
-
-
-
-
322,802
-
-
-
-
538,763
-
-
-
-
714,369
-
-
-
-
846,850
-
-
-
-
161,865
-
-
-
-
212,821
-
-
-
-
87,581
-
-
-
-
366,569
-
-
-
-
1,954,216
-
-
-
-
430,204
-
-
-
-
803,569
-
-
-
-(405,050)
-
-
-.
-
6,458,510
-
-
-
-
77,128
-
-
-
-
1,113,976
-
-
-
-
921,720
-
-
-
-
2,000,872
-
-
-
-
245,000
-
-
-
-
594,466
-
-
-
-
694,900
-
-
-
966,893
-
-
-
-
5,061,434
-
-
-
-
974,043
-
-
-
-
8,703,186
-
-
-
-
9,239,250
-
-
-
-
6,693,557
-
-
-
-
223,110
-
-
-
-
7,387,453
-
-
-
-
1,787.473
-
-
-
-
6,500,000
-
-
-
-
9,929,388
-
-
-
-
1,725,697
-
-
-
-
1637,000
-
-
-
-(903.928)
-.
-
rt!:
-
65,572.618
-
-
-
-
138,650
-
-
-
-
720,235
-
-
-
-
313,237
-
-
-
-
234.160
-
-
-
-
1669,233
-
-
-
-
1,209.808
-
-
-
-
942293
-
-
•+
-
3,343.030
-
-
-
-
1,354,781
1,761,757
-
-
-
13,924,063
-
-
-
-
962,611
-
-
-
-
27,888
1,761,757
-
'[5
-
16,213,567
1,542,283 - - - 11.359,735
1,542283 - ':1 - 11,359,735
15,043,033
699,935
66,900
16,514,468
-
15,043,033
699.935
66.900
16,514,468
$
3,304,040
$
15,043,033
$
699,935
$
66.900
$119,461,928
103
S
III
General Gov rnment
•
•
General Government Department
Citizens of
Fayetteville
City Attorney I I City Clerk / I I
I Mayor � I City Council I I District Judge
Treasurer
Internal Audit
• C Library
District Court
City ProsecutorPublic Aviation & Economic
Information
Development
Cable Administration
Mission Statement
To have a forward thinking, credible and responsible
government. To provide for our citizens a safe, healthy,
attractive, stimulating community in which to live and work by
delivering the highest quality municipal services while seeking
maximum value for dollars expended. To have organized and
sound deliberations. To develop reasoned policies with ample
opportunity for public awareness and involvement.
105
GENERAL GOVERNMENT DEPARTMENT
OVERVIEW
The General Government Department contains twelve divisions: Mayor's Administration, City Council, City
Attorney, City Prosecutor, Fayetteville District Court, Aviation & Economic Development, Public Information,
Cable Administration, Internal Auditor, City Clerk/Treasurer, Library, and Miscellaneous.
Budgeted 2009 expenditures have decreased by approximately $593,000 compared to Estimated 2008 due to a
decrease in projected capital spending and operating transfers.
Personnel Services $
Materials and Supplies
Services and Charges
Motorpool Charges
Maintenance
Miscellaneous
Operations
Category Totals
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
2,812,716 $ 2,672,545 $
264,725
220,574
815;943
968,848
40,625
30;055
95,893
100,567
1,429
6,571
4.031331
3,999,160
2.952;645 $
3,010,823
172466
216,430
942.404
622,746
30;055
24,656
92,412
103,113
6,571
0
4.196.553
3,977,768
•
Transfers to Outside Agencies 2,446,094 2384.825 2,384,825 2394,628
Operating Transfers 151,522 8,700 8,700 0
Capital 1,637,072 245,878 245,489 10,000
Debt Service 0 81,667 81,667 79,334
Cost Reimbursements (2,062.524) (2,133,256) (2.133.256) (2,270,329)
Capital and Other 2,172,164 587,814 587,425 213.633
Total Department $ 6,203,495 $ 4,586,974 $ 4,783,978 $ 4,191,401 •
106
General Government Department
Program Expenditure Summary
•
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
General Fund
0150
Mayors Administration
Personnel Services
$ 230.823 $
250,044 $
248,135 $
255,600
Materials and Supplies
6,698
7,550 -
6,800
6,350
Services and Charges
87,890
84,445
83,530
75,717
Motorpool Charges
5,000
5,100
5,100
5,100
Maintenance
276
900
600
630
330.687
348,039
344,165
343,397
0160
City Council
Personnel Services
73,001
73,044
73,001
72,984
Materials and Supplies
984
2,200
2,050
2,165
Services and Charges
2,470
5,600
3,400
5,385
76,455
80,844
78,451
80,534
0210
City Attorney
Personnel Services
264,722
290,839
283,862
298,182
Materials and Supplies
1,988
4,300
3,900
4,300
Services and Charges
24,852
25,320
25,320
20,320
291,562
320,459
313,082
322,802
0310
City Prosecutor
•
Personnel Services
565.988
506,514
513,691
510,294
Materials and Supplies
15,266
11,949
11,000
11,599
Services and Charges
8,575
8,040
7,820
9,040
Motorpool Charges
7,040
0
0
0
Maintenance
6,969
7,111
7,780
7,830
603,838
533,614
540,291
538,763
0400 District Judge
Personnel Services 142,999 147,862 146,095 144,837
Materials and Supplies 0 1,250 1,250 1,250
Services and Charges 5,569 6 257 5,807 6,417
Maintenance 9,918 10,095 9,851 9,278
158,486 165,464 163,003 161,782
0500 Economic Development
Personnel Services 52,096 52,826 52,909 52,884
Materials and Supplies 458 1,550 762 1,550
Services and Charges 7,942 17,288 10,088 17,288
Motorpool Charges 1,655 1,504 1,504 1,424
62,151 73,168 65,263 73,146
0550 Public Information
Personnel Services 137,392 142,531 142,601 146,985
Materials and Supplies 1,578 4,600 2,000 2,600
Services and Charges 1,634 11,818 6,118 2,300
• Maintenance 28 0 0 0
140,632 158,949 150,719 151,885
107
General Government Department
Program Expenditure Summary
•
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
0600 Cable Administration
Personnel Services
194,490
195,043
181,055
139,634
Materials and Supplies
5,819
4,640
5,300
5,840
Services and Charges
12,968
15,271
14,701
16,782
Maintenance
3,686
70,365
8,406
8,565
216,963
225,319
209,462
170.821
1360 Internal Audit
Personnel Services
79,741
81,599
81,563
84,045
Materials and Supplies
554
600
500
600
Services and Charges
3,625
2,936
2,190
2,936
83,920
85,135
84,253
87,581
1510 City Clerk/Treasurer
Personnel Services
265,161
287,580
277,360
292.909
Materials and Supplies
19,125
21,350
18,730
21,800
Services and Charges
47,707
61,610
68,150
42,360
Maintenance
0
1,200
1,000
9,500
331,993
371,740
365,240
366,569
2010 Criminal Cases
Personnel Services
Materials and Supplies
Services and Charges
292,386 293,449 290,902 298,567 •
7,824 4,960 4,960 5,712
1,804 1,807 1,807 1,375
302,014 300,216 297,669 305,654
2020 Probation & Fine Collection
Personnel Services
47,910
48,744
50,158
51,687
Materials and Supplies
177
285
285
285
Services and Charges
1,150
1,605
1,580
1,101
49,237
50,634
52,023
53,073
2030 Small Claims & Civi] Cases
Personnel Services
164,581
182,439
177,060
188,507
Materials and Supplies
3,014
2,800
2,800
3,600
Services and Charges
1,486
1,650
1,600
1,650
Maintenance
0
566
500
103
169,081
187,455
181,960
193,860
5240 Library
Services and Charges
22,563
21,755
21,755
22,157
Transfers to Outside Agencies
1,613,146
1,566,146
1,566,146
1,591,059
1,635,709
1,587,901
1,587,901
1,613,216
•
108
General Government Department
Program Expenditure Summary
CI
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
6600 Miscellaneous
Personnel Services
0
(194,231)
122,469
145,900
Materials and Supplies
94,782
6,659
10,664
33,067
Services and Charges
260,421
522,122
518.506
230,732
Transfers to Outside Agencies
832,948
818,679
818,679
803,569
Maintenance
7,571
10,505
10,505
10,505
Capital
337,834
16,316
15927
10,000
Cost Reimbursements
(2,178,432)
(2;199,232)
(2,199,232)
(2,279,159)
Operating Transfers
151,522
8,700
8,700
0
Miscellaneous
1,429
6,571
6,571
0
(491,925)
(1.003.911)
(687.211)
(1,045,386)
Total General Fund
3,960,803
3.485.026
3,746.271
3,417,697
Airport Fund
3940 Airport Administration/Debt Service
Personnel Services
157,767
169,248
165.142
171,544
Materials and Supplies
90,198
116,705
73,287
93,015
Services and Charges
168,455
142,688
133,952
158,600
• Motorpool Charges
1,655
1,504
1,504
1,424
Cost Reimbursements
94,824
65,976
65,976
8,830
Maintenance
0
400
0
400
Debt Service
0
81.667
81,667
79,334
512,899
578,188
521,528
513,147
3950 Airport Maintenance
Personnel Services
143,659
145,014
146,642
156,264
Materials and Supplies
16,260
26,472
25,474
22,697
Services and Charges
5,889
8,310
5,754
8,586
Motorpool Charges
25,275
21,947
21,947
16,708
Cost Reimbursements
21,084
0
0
0
Maintenance
67,445
50,225
44,570
56,302
279,612
251,968
244387
260,557
3960 Airport Capital Expense
Materials and Supplies
0
2,704
2,704
0
Services and Charges
150,943
30,326
30,326
0
Maintenance
0
9,200
9,200
0
Capital
1,299,238
229,562
229,562
0
1,450.181
271,792
271,792
0
Total Airport Fund
2.242,692
1.101,948
1.037,707
773,704
Total General Government Department
$ 6,203.495 S
4,586,974 $
4,783,978 $
4,191.401
109
General Government Department •
Personnel Summary
Budgeted
Budgeted
Estimated
Budgeted
Division / Title
2007
2008
2008
2009
Mayor's Administration Division:
Mayor
1.00
1.00
1.00
1.00
Sustainability Coordinator
1.00
1.00
1.00
1.00
Mayors Office Administrator
1.00
1.00
1.00
1.00
3.00
3.00
3.00
3.00
City Attorney Division
City Attorney
1.00
1.00
1.00
1.00
Assistant City Attorney
1.00
1.00
1.00
1.00
Senior Secretary
1.00
1.00
1.00
1.00
Law Clerk (Part Time)
0.50
0.50
0.50
0.50
3.50
1SO
ISO
1.50
City Prosecutor Division
Prosecuting Attorney
1.00
1.00
1.00
1.00
Deputy City Prosecutor
1.00
1.00
1.00
1.00
Office Manager/Hot Check Administrator
1.00
1.00
1.00
1.00
Senior Legal Assistant
2.00
2.00
2.00
2.00
Hot Check Program Clerk
1.00
1.00
1.00
1.00
Legal Assistant
1.00
1.00
1.00
1.00
Secretary
1.00
1.00
1.00
1.00 •
Work Study/Clerk
0.50
0.50
0.50
0.50
Law Clerk (Part Time)
0.50
0.50
0.50
0.50
9.00
9.00
9.00
9.00
District Court Division
District Judge
1.00
1.00
1.00
1.00
District Court Administrator
1.00
1.00
1.00
1.00
Courts Services Officer
1.00
1.00
1.00
1.00
Lead Court Clerk
1.00
1.00
1.00
1.00
Deputy Court Clerk 11
2.00
2.00
2.00
2.00
Deputy Court Clerk I (Full/Part Time)
5.50
5.50
5.50
5.50
11.50
11.50
11.50
11.50
Public Information Division:
Public Information & Policy Advisor
1.00
1.00
1.00
1.00
Administrative Assistant Mayors Office
1.00
1.00
1.00
1.00
2.00
2.00
2.00
2.00
•
110
General Government Department
Personnel Summary
Budgeted Budgeted Estimated Budgeted
Division / Title 2007 2008 2008 2009
Cable Administration Division:
Cable Administrator 1.00 1.00 1.00 1.00
Production Technician 1.00 1.00 1.00 1.00
PEG Center Office Coordinator 1.00 1.00 1.00 0.00
Associate Producer 1.10 1.10 1.10 1.10
Production Specialists (Part Time) 1.15 1.15 1.15 1.15
5.25 5.25 5.25 4.25
Internal Auditor Division:
Internal Auditor 1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
City Clerk/Treasurer Division:
City Clerk/Treasurer 1.00 L0U 1.00 1.00
Document Management Manager 1.00 1.00 1.00 1.00
Deputy City Clerk 1.00 1.00 1.00 1.00
Senior Secretary City Clerk 1.00 1.00 1.00 1.00
Office & Records Assistant 1.00 1.00 1.00 1.00
• Intern I 0.50 0.50 0.50 0.50
5.50 5.50 5.50 5.50
Aviation & Economic Development Division:
Aviation & Economic Development Director 1.00 1.00 1.00 1.00
Financial Coordinator 1.00 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00 1.00
Crew Leader 1.00 1.00 1.00 1.00
Maintenance Worker III 2.00 2.00 2.00 2.00
Total General Government Personnel 46.75 46.75 46.75 45.75
•
111
General Government Department
Mayor's Administration Division •
Mayor's Administration Program
Fund 1010 - General Program 0150
Program Description, Goals, and Objectives:
The Mayor is the elected Chief Executive Officer for the City of Fayetteville and is the presiding officer for the City
Council. As Chief Executive Officer of the City, the Mayor has a statutory duty to oversee the enforcement of City
policies, ordinances, administrative rules, and State laws, as well as direct City offices and employees to discharge
their duties. The Mayor accomplishes this task by providing and maintaining an open door policy for residents,
business interests, and other interested parties to discuss City policies, concerns, and requests.
The Mayor is responsible for submitting
an annual budget to City Council appropriating funds for government
operations. The Mayor administers the annual
work program
approved by City Council through
five departments:
General Government, Operations, Finance,
Police, and Fire. The
Office of the Mayor must create
a balance of City
services, recognizing changing needs of the
community and
desires of the citizens, while maintaining
financial
stability.
Actual
Budgeted Estimated
Budgeted
2007
2008 2008
2009
Program Staff
Full -Time Equivalent Positions
3.00
3.00 3.00
3.00
Program Expenditures
Personnel Services
S 230,823 $
250,044 $
248,135 $
255,600
Materials and Supplies
6,698
7,550
6,800
6,350 •
Services and Charges
87,890
84,445
83,530
75,717
Motorpool Charges
5,000
5,100
5,100
5,100
Maintenance
276
900
600
630
$ 330,687 $
344,165 $
343,397
348,039 $
2009 Activities and Objectives
I. Implement an affordable housing project via a public -private partnership using minimal public resources to
leverage maximum private investment.
2. Continue implementation of the Transportation Improvement Project - Phase I and develop a strategy to
holistically address future transportation needs in the City including streets, sidewalks and trails, and public
transit.
3. Develop and implement a comprehensive sustainable energy policy for city government operations and promote
sustainability and energy conservation throughout the City as a way to enhance the quality of life in Fayetteville.
4. Continue build -out of the city-wide multi -purpose trail network.
5. Develop and implement the Dickson Street Parking Program including, but not limited to, a parking structure on
the west end of Dickson Street to address immediate critical parking needs.
6. In partnership with the University of Arkansas, develop a comprehensive economic development strategy that
will facilitate fiscally, environmentally, and socially sustainable growth and development.
7. Continue to develop and advance a positive, sustainable business climate by supporting existing businesses and
industries and by promoting entrepreneurialism and expanding the commercial and industrial tax base through
the development of knowledge -based, green -collar jobs.
8. Promote Fayetteville locally, regionally, nationally, and internationally as the center of the universe for
sustainability and support various initiatives related to building Fayetteville into the "Green Valley."
•
112
General Government Department
• City Council Division
City Council Program
Fund 1010 -General Program 0160
Program Description, Goals, and Objectives:
The City Council has the responsibility for establishing City Policy. Aldermen represent the citizens of Fayetteville by
determining policies, programs, services, and legislation that addresses community needs; establishing priorities for
services; approving long-range plans; and adopting the annual budget for the City.
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Program Staff
Full -Time Equivalent Positions 0.00 0.00 0.00 0.00
Program Expenditures
Personnel Services
$ 73,001 $
73,044 $
73,001 S
72,984
Materials and Supplies
984
2,200
2,050
2,165
Services and Charges
2,470
5,600
3,400
5,385
$ 76,455 $
80,844 $
78,451 $
80,534
Performance Measures
• Demand/Workload
1. Planned Agenda Sessions 24 24 24 24
2. Planned City Council Meetings 24 24 24 24
3. Special City Council Meetings 4 4 3 4
•
113
General Government Department
City Attorney Division •
City Attorney Program
Fund 1010 -General Program 0210
Program Description. Goals, and Objectives:
This division provides general legal advice, drafting of ordinances and resolutions, and special services to the City
Council, Mayor, Planning Commission, and Board of Adjustments, as well as City departments and staff. This office
also represents the City in land condemnation and other civil cases in State and Federal courts and in appeals to State
and Federal appellate courts.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 3.50 3.50 3.50 3.50
Program Expenditures
Personnel Services $ 264,722 $ 290,839 $ 283,862 $ 298,182
Materials and Supplies 1,988 4,300 3,900 4,300
Services and Charges 24,852 25,320 25,320 20,320
$ 291,562 $ 320.459 $ 313,082 $ 322,802
Performance Measures •
Demand/Workload
1. Annual Attorney Hours Available 3,908 3,908 3,908 3,908
2. Cost of Service per Attorney Hour $ 74.61 $ 82.00 $ 80.11 $ 82.60
General Legal Services: These services include legal research and rendering legal opinions, reviewing and drafting
contracts, drafting ordinances and resolutions, and counseling City staff on legal issues involving the City. The City
Attorney or Assistant City Attorney attends all City Council, Planning Commission, Board of Adjustments, and Fire
and Police Pension Board meetings, as well as other committee meetings upon request.
Litigation: The City Attorney's office represents the City in State Circuit Courts and Federal District Courts and State
and Federal appellate courts, when necessary. Litigation is handled in-house unless there is a conflict of interest or the
litigation is covered by the City's liability insurance.
Special Services: These services include research and rendering of legal opinions on issues which go beyond routine
or daily issues, representation of the City with regard to special interest functions, and representation involving
community disputes.
•
114
General Government Department
• City Prosecutor Division
City Prosecutor Program
Fund 1010 -General
Program Description, Goals, and Objectives: -
Program 0310
This office investigates, prepares, and prosecutes cases set for trial in District and Circuit courts and takes complaints,
which results in the City Prosecutor sending a warning letter; issuing a prosecutor subpoena, filing a warrant, or
closing the file. The City Prosecutor deals with all crimes of misdemeanor status which occur within the Fayetteville
city limits. The hot check program assists Fayetteville merchants and citizens in regaining lost revenue due to
receiving checks returned by financial institutions for insufficient balance or account closed status (hot checks). This
program also gives the hot check writer a chance to make good on his or her checks without being prosecuted and
prosecutes the hot check writers who do not take care of their debts.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 9.00 9.00 9.00 9.00
Program Expenditures
Personnel Services $ 565,988 $ 506,514 $ 513,691 $ 510;294
Materials and Supplies 15,266 11,949 11,000 11,599
Services and Charges 8.575 8,040 7;820 9;040
•Motor Pool Charges 7;040 0 0 0
Maintenance 6;969 7,111 7,780 7,830
$ 603,838 $ 533,614 $ 540,291 $ 538.763
Performance Measures
Demand/Work load
I. Complaints/Circuit Court Cases 443 / 33 500/25 445/23 445 / 25
2. Warrant/Nonwarrant Charges 181 / 9;751 275 / 8,500 195 / 11,800 195 / 11;900
3. DWI's/Carry Prohibited Weapons 1.714 / 50 1.600 / 35 2,400 / 20 2;450 / 25
4. Batteries - Domestic/Other 388 / 59 250 / 50 385 / 60 385 / 55
5. Trials 13 25 I5 15
6. Checks Brought In 2,600 2.800 2,200 2,000
7. Hot Check Cases Prepared for Trial 1,404 1,600 1.200 1,100
Results
I. %of Convictions
A. D W I's/Carry Weapons Prohibited 98/90 96 / 99 97 / 80 98 / 95
B. Warrant Charges/Nonwarrant 87 / 92 85 / 95 90 / 93 85 / 95
C. Batteries - Domestic/Other 64 / 71 85 /88 70/90 70 / 70
2. Checks Paid Off/Cleared 2,420 2.700 1,900 1;800
3. Checks Submitted for Collection $ 119.759 $ 120,000 $ 121,000 $ . 110.000
4. % of Hot Check Cases Settled 44 60 65 60
•
115
General Government Department
Fayetteville District Court Division •
District Judge Program
Fund 1010 - General Program 0400
Program Description. Goals. and Objectives:
The District Judge is an elected position responsible for the adjudication of all criminal and civil cases. This program
provides a forum for the prompt resolution of cases filed. The court plans to continue improving its collections on
fines and costs assessed and to set cases for trial within 90 days after the arraignment date.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 1.00 1.00 1.00 1.00
Program Expenditures
Personnel Services $ 142,999 S 147.862 $ 146,095 S 144,837
Materials and Supplies 0 1;250 1,250 1,250
Services and Charges 5.569 6.257 5,807 6,417
Maintenance 9,918 10,095 9,851 9.278
$ 158,486 $ 165,464 $ 163.003 $ 161,782
Performance Measures •
Demand/Workload
I. Criminal Cases Filed 29,974 27,300 30,200 30.600
2. Civil Cases Filed 2,096 1,760 2,016 2,025
3. Criminal Trial Settings 10,500 12,750 14,400 14,500
4. Civil Trial Settings 1,325 ],440 1.350 1,352
I. Criminal Cases Adjudicated 25,801 23.200 30,134 30,200
2. Fines and Costs Assessed $ 3,190,212 $ 3,278.450 $ 3,725.800 $ 3,750,825
3. Fines and Costs Collected $ 2,578,934 $ 2,680.800 $ 3,124,323 $ 3,220,300
CI
116
General Government Department
• Aviation & Economic Development Division
Economic Development Program
Fund 1010 - General Program 0500
Program Description, Goals, and Objectives:
This program is responsible for coordination with the Fayetteville Economic Development Council (FEDC), a
partnership of the Fayetteville Chamber of Commerce, the University of Arkansas; and the City, and for the
administration of commercial and industrial development and retention programs on behalf of the City.
The director is responsible for representing the Mayor's administration policies to the FEDC partnership as well as
being responsible for sales and infrastructure in the Industrial Park South and the Fayetteville Municipal Airport
economic development projects. The program actively assists businesses with expansion in existing locations and new
businesses locating in Fayetteville through public incentive programs developed in cooperation with the FEDC on a
client by client basis and approved by the Fayetteville City Council.
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Program Staff
Full -Time Equivalent Positions
0.50
0.50
0.50
0.50
Program Expenditures
Personnel Services
$ 52,096
$ 52,826 $
52,909 $
52,884
•Materials and Supplies
458
1.550
762
1,550
Motorpool Charges
1,655
1,504
1,504
1,424
Services and Charges
7,942
17,288
10,088
17,288
$ 62.151
$ 73,168 S
65,263 $
73,146
Performance
Measures
Demand/Workload
1. Client Consultations
16
60
6
10
2. Community Coordinations
102
175
114
115
3. South Industrial Park Showings
15
10
4
12
Results
I. Jobs Created through the FEDC
Partnership
375
100
15
100
0
117
General Government Department
Public Information Division •
Public Information Program
Fund 1010 - General Program 0550
Program Description. Goals, and Objectives:
This division reports directly to the Mayor and is the primary point -of -contact for dissemination of public information
concerning City activities, programs, and special events and serves as the overall clearinghouse for public information
to be provided to the City Council, press. and public. This division serves as public policy advisor to the Mayor and
Department Heads; represents the City on regional boards that address vital community issues such as transit,
emergency services, water quality, and planning; develops working relationships that facilitate and promote the City's
legislative agenda; and oversees the operations of the Cable Administration Division.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 2.00 2.00 2.00 2.00
Program Expenditures
Personnel Services $ 137,392 $ 142,531 $ 142.601 $ 146,985
Materials and Supplies 1,578 4,600 2;000 2,600
Services and Charges 1,634 11,818 6,118 2,300
Maintenance 28 0 0 0
$ 140,632 $ 158,949 $ 150,719 $ 151,885 •
Performance Measures
Demand/Workload
1. Provide policy advising to the Mayor, Department Heads, and City Council.
2. Coordinate a biannual review of City Council's Annual Policy Priorities.
3. Coordinate city efforts to secure state and federal appropriations.
4. Monitor and coordinate issues reviewed in the media and facilitate communication within and outside the
organization.
5. Write/edit press releases for all city divisions and ensure uniformity in communication with the public.
6. Coordinate responses to FOIA requests submitted to the City.
•
118
General Government Department
• Cable Administration Division
Cable Administration Program
Fund 1010- General Program 0600
Program Description, Goals, and Objectives:
This division operates the Government Access Channel, supports the Telecommunications Board and the City
Council on enforcing the City's franchise with Cox Communications, and sees that the public and educational access
provider contracts are fulfilled. The PEG television center is equipped, maintained, and configured with electronics
suited for government and public access television. The government channel keeps citizens informed on local
government issues and services and helps create an open and participatory government. The public access channel
provides citizens a way to effectively exercise their first amendment rights.
In 2009,
the PEG Center Office Coordinator
position was
transferred to the Parks & Recreation Division for a
Program
Coordinator at the Yvonne Richardson
Community
Center (1010.5280).
Actual Budgeted
2007 2008
Program Staff
Full -Time Equivalent Positions 5.25 5.25
Program Expenditures
Personnel Services $ 194,490 $ 195,043
•Materials and Supplies 5,819 4,640
Services and Charges 12,968 15,271
Maintenance 3,686 10,365
$ 216,963 $ 225,319
Performance Measures
•
Estimated Budgeted
2008 2009
5.25
$ 181,055
5,300
14,701
8,406
$ 209,462
4.25
$ 139,634
5,840
16,782
8,565
$ 170,821
Demand/Workload
1. Government Meetings Requested
323
375
375
375
2. Government Information Programs
Requested
290
280
280
230
3. Message Board Items Requested
N/A
N/A
N/A
360
4. DVD Duplications
1,429
1,500
1,680
1,700
5. Government Cablecast Hours
3,038
3,000
6,280
6,000
Results
I. New Government Meeting Hours
Produced
504
620
550
500
2. New Government Informational Vide(
Hours Produced
175
140
150
140
3. Message Pages Produced for the
Government Bulletin Board
410
1,000
400
1,000
119
General Government Department
Internal Audit Division •
Internal Audit Program
Fund 1010 -General Program 1360
Program Description, Goals, and Objectives:
The objective of the program is to assist the Mayor, City Council, Department Directors, Division Heads, and staff in
realizing a satisfactory operation to safeguard the resources and assets of the City. This division critically reviews and
appraises accounting and operating records and systems and controls throughout the City. Exceptions are reported,
with changed practical and economic recommendations for corrective action. This program provides an independent
evaluation of City activities in order to promote economy, effectiveness, and efficiency in the City by using sound
management principles and by maintaining a high level of public trust and confidence in the City's staff and public
officials to deliver desired and needed services.
Program Staff
Full -Time Equivalent Positions
Program Expenditures
Personnel Services
Materials and Supplies
Services and Charges
Demand/Workload
I.
Annual Audit Plan
I
I
1
1
2.
Performance Audits
2
2
2
2
3.
Review of City Areas
4
2
6
3
4.
Special Projects
16
10
12
10
5.
Audit Committee Meetings
Facilitated
4
4
4
4
Actual Budgeted
7nn7 7nAR
Estimated
2008
Budgeted
2009
1.00 1.00 1.00 1.00
$ 79,741 S 81.599 $ 81,563 $ 84,045
554 600 500 600
3.625 2,936 2.190 2,936
$ 83,920 $ 85,135 $ 84.253 $ 87.581 •
Performance Measures
Results
I. Management Control Deficiencies
Identified
2. % of Completed Audit Reports Resulting
in Recommendations for Improved
Productivity, Cost Savings or Increased
Internal Control
3. % of Requests for Assistance in
Developing/Enhancing System Controls
and Procedures which are Responded to
and for which a Work Plan is Developed
4. % of Annual Audit Plan Completed
34 20 20 20
100% 100% 100% 100%
100% 100% 100% 100%
85% 75% 75% 75% is
120
General Government Department
• City Clerk/Treasurer Division
City Clerk/Treasurer Program
Fund 1010 -General Program 1510
Program Description, Goals, and Objectives:
This division maintains the official records and public documents of the City while providing support for the City
Council by preparing agendas and recording and transcribing the proceedings of the meetings. Staff maintains the
City's Code of Ordinances, works in cooperation with the Washington County Election Commission in planning
elections, and maintains the Policies and Procedures Manual for the City. This program maintains the City's Boards
and Committees, schedules meetings for City rooms, and maintains a calendar of the meetings. The City Clerk also
serves on the Fire and Police Pension Boards, attends the meetings, prepares the agendas and correspondence, and
records and transcribes the proceedings of the meetings. The services provided to the community are maintaining the
City's records and responding to FOIA requests and requests for information regarding the City Code. This division
maintains a portion of the City's web site ensuring agendas, City Council videos, minutes, meetings, and other
information is available to the public.
In 2008, staff completed scanning the Accounts Payable W-9 documents into the Document Management System and
implemented web casting in March. In 2009, staff will complete the task of scanning all past and current contracts
into the Document Management system. After making a presentation regarding the cost savings of electronic agendas
and upon receiving approval from the City Council, laptops will be purchased for the aldermen for implementation of
electronic agendas.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
•Program Staff
Full -Time Equivalent Positions 5.50 5.50 5.50 5.50
Program Expenditures
Personnel Services $ 265,161 S 287,580 $ 277,360 $ 292,909
Materials and Supplies 19,125 21,350 18,730 21,800
Set -vices and Charges 47,707 61,610 68,150 42,360
Maintenance 0 1,200 1,000 9,500
$ 331,993 $ 371,740 $ 365,240 $ 366,569
Performance Measures
Demand/Workload
I . Meetings Attended / Agendas Prepared 305/67 304/72 300 / 80 316 / 80
2. Minutes - Council & Boards 43 47 36 39
3. Ordinances & Resolutions Passed 347 369 360 360
4. Committee Vacancies/Applicants 85 / 104 100/91 85 / 83 85 / 83
5. Meeting Rooms Scheduled 1,109 1,185 1,155 1,120
6. Coordinate Elections 1 1 2 0
7. Permanent Record Retention 181,266 550,000 550,000 550,000
8. Policy & Procedure Changes 8 8 8 8
Results
• 1. Code of Ordinances Updated 38 34 36 36
121
General Government Department
Fayetteville District Court Division
Criminal Cases Program
Fund 1010 -General Program 2010
Program Description, Goals, and Objectives:
This program provides a forum for the fair and prompt resolution of all criminal cases filed with the Court. The
criminal program is responsible for processing all criminal, traffic, and parking violations filed by area law
enforcement agencies. Staff will continue to set cases for trial within 90 days resulting in a quicker adjudication and
maintain a high collection rate on fines and fees assessed.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 5.50 5.50 5.50 5.50
Program Expenditures
Personnel Services $ 292,386 $ 293,449 $ 290,902 $ 298.567
Materials and Supplies 7,824 4.960 4,960 5,712
Services and Charges 1,804 1,807 1,807 1,375
$ 302,014 $ 300,216 $ 297.669 $ 305,654
Performance Measures •
Demand/Workload
1. Cases Filed 27,070 27,300 26,366 27,300
2. Cases Adjudicated 22,280 23,200 22,286 23,200
3. Fines/Costs Assessed $ 3,338,560 $ 3.278,450 $ 3,178,476 $ 3,278.450
Results
I. Fines/Costs Collected $ 2,714,239 $ 2,680,800 $ 2,583,828 $ 2.680,800
2. % of Assessments Collected 81 8 ] 81 Si
3. Warrant Backlog/# Affidavits 0 0 0 0
4. Trial Docket Backlog
(Outside 90 Days) 0 0 0 0
5. General Fund Revenue $ 1,534,175 $ 1,700,500 $ 1,882,662 $ 1,900.600
is
122
General Government Department
Fayetteville District Court Division
Probation & Fine Collection Program
Fund 1010 - General
Program Description. Goals, and Objectives:
This program staffs a certified court services officer who is responsible for court security and monitoring all court
orders which involve probation, money owed, and jail time. The program provides effective probation and fine
collection services for the Fayetteville District Court and maintains an effective public service program by allowing
defendants to work off, at the rate of $7.50 per hour, fines and costs that might otherwise remain uncollectible.
Budgeted
2009
Program Staff
Full -Time Equivalent Positions
Program Expenditures
Personnel Services
S 47,910 S
48,744 $
50,158 $
51,687
Materials and Supplies
177
285
285
285
Services and Charges
1,] 50
1.605
1,580
1,101
$ 49.237 S
50,634 $
52.023 $
53,073
Performance Measures
I. Divisions Requesting Public Service
2. Interviews Conducted
3. Divisions Assigned Public Service
4. Persons Assigned to Public Service
5. Hours Public Service Assigned
6. Fines/Costs Assessed
Results
I. Hours of Public Service Complete
2. Fines/Costs Collected
3. Amount of Fines/Costs Worked Off
by Public Service Workers
General Government Department
Fayetteville District Court Division
Small Claims & Civil Cases Program
Fund 1010 -General
Program 2030
Program Description, Goals, and Objectives:
This program provides a forum for citizens to file lawsuits to recover money or property valued at $5,000 or less.
Staff will continue to process 100% of cases filed within two working days and set small claims cases within 45 days
and civil cases within 120 days. This will allow for a timely and efficient small claims/civil operation.
Program Staff
Full -Time Equivalent Positions
Actual Budgeted
2007 2008
Estimated
9nnu
Budgeted
J)nno
4.00 4.00 4.00 4.00
Program Expenditures
Personnel Services
$ 164,581 $
182,439 $
177,060 $
188,507
Materials and Supplies
3,014
2,800
2,800
3,600
Services and Charges
1,486
1,650
1,600
1,650
Maintenance
0
566
500
103
S 169,081 S
187,455 $
193.860
181,960 $
Performance Measures
Demand/Workload
1. Cases Filed
2,096
1,780
2,016
2.025
2. Court Session/Week (Hours)
8
8
8
8
3. Cases Set for Hearing/Week
25
25
25
25
Results
I. % Cases Processed Within Two Days
100
100
100
100
2. General Fund Revenue
$ 87,433
$ 112,854
$ 99,790
$ 99,840
•
l J
•
124
General Government Department
• Library Division
Library Program
Fund 1010- General Program 5240
• Program Description, Goals, and Objectives:
The mission of the Fayetteville Public Library is to strengthen the community and empower the citizens through free
• and public access to knowledge as well as serving as a social and intellectual gathering place for all. The Library's
collections, e -resources, and programs enable all residents, regardless of income, the opportunity for self
improvement, advancement, enjoyment, and education. The Library functions under an independent board appointed
by the City Council. Funding is from the City's General Fund, Sales Tax Capital Fund, a dedicated City library
millage, state aid, grants, and charitable donations.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 42.00 44.00 44.00 44.00
Program Expenditures
Services and Charges $ 22,563 $ 21,755 $ 21,755 $ 22,157
Transfers to Outside Agencies 1,613,146 1,566,146 1,566,146 1,591,059
$ 1,635,709 $ 1587,901 $ 1,587,901 $ 1,613,216
• Performance Measures
Demand/Workload
I. Population (Fayetteville only) 68,810 70,290 70,502 72,237
2. Annual Patron Visitations 572,185 576,577 573,018 572,000
3. Annual Program Attendance 49,303 48,077 48,000 48,000
4. Annual Circulation 951,872 1,008,462 998,000 1,028,000
5. Annual Reference Transactions 96,185 91,154 95,000 93,000
6. Collection Size without Periodicals 238,079 250,000 254,232 264,000
7, Annual Materials Added 22,272 15,000 24,610 20,000
Results
1. Holdings Per Capita (Fayetteville only) 3.46 3.56 3.61 3.65
2. Daily Circulation 2,681 2,841 2,81] 2,896
3. Annual Volunteer Hours 14,012 13,462 11,600 12,000
4. Annual Library Cards Issued 9,446 8,939 8,700 8,600
5. Library Card Holders 61,419 65,000 59,500 66,000
6. Collection Turnover 4.00 4.03 3.93 3.89
•
125
General Government Department
Miscellaneous Division
Miscellaneous Program •
Fund 1010- General Program 6600
Program Description, Goals, and Objectives:
This program captures the cost of salary adjustment funds for General Fund employees and City support for
community services such as Central Emergency Medical Service, Ozark Regional Transit, Fayetteville Boys & Girls
Club, NWA Economic Development District, and Community Access Television.
The fluctuation in expenditures for this program between Budgeted 2008 and Budgeted 2009 is due to a reduction in
projects. Raises for all General Fund employees, including Police and Fire, are budgeted in Salary Contingency. The
budget for the Fayetteville Boys & Girls Club represents 30% and the budget for NWA Economic Development
District represents 45% of their total funding. The remaining amounts are budgeted in the Parks Development Fund.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Expenditures
Personnel Services $ 0 $ (194,231) $ 122,469 S 145,900
Materials and Supplies 94,782 6,659 10,664 33,067
Services and Charges 260,421 522,122 518,506 230,732
Transfers to Outside Agencies 832,948 818,679 818,679 803,569
Maintenance 7,571 10,505 10,505 10,505
Capital 337,834 16,316 15,927 10,000
Cost Reimbursements (2,178,432) (2,199,232) (2,199,232) (2,279,159) •
Operating Transfers 151,522 8,700 8,700 0
Miscellaneous 1,429 6,571 6,571 0
$ (491,925) $ (1,003,911) S (687,211) $ (1,045,386)
Outside Agencies Funding (On -Going):
Central Emergency Medical Service $ 270,000 $ 268,632 S 268,632 $ 268,632
Community Access Television 93,000 93,000 93,000 93,000
Boys & Girls Club 62,500 64,000 64,000 64,000
NWA Economic Development District 25,000 25,000 25,000 25,000
Ozark Regional Transit 185,666 185,666 185,666 254,000
Razorback Transit 50,000 50,000 50,000 50,000
First Night Fayetteville 10,000 0 0 0
Fayetteville Downtown Partners 40,000 0 0 0
NWA Regional Planning 36,937 36,937 36,937 36,937
Arkansas Air Museum 8,525 6,000 6,000 6,000
Ozark Military Museum 5,869 6,000 6,000 6,000
$ 787,497 $ 735,235 $ 735,235 $ 803,569
Outside Agencies Funding (One -Time):
Arkansas Air Museum $ 15,953 $ 35,000 $ 35,000 $ 0
Springdale (Police Grant) 14,749 26,281 26,281 0 •
Washington County (Police Grant) 14,749 17,163 17,163 0
S 45,451 $ 78,444 $ 78,444 $ 0
126
General Government Department
• Aviation & Economic Development Division
Airport Administration Program
Fund 5550 - Airport Program 3940
Program Description. Goals, and Objectives:
This program manages the Fayetteville Municipal Airport (Drake Field) to FAR Part 139 Standards; administers
Federal and State Aviation Grant funding programs; oversees capital development projects, self -serve fuel facility,
tenant leases, budget and accounting, and personnel; and develops plans and programs for the development of the
airport to serve the citizens of Fayetteville and the many corporate visitors entering the City by way of Drake Field.
Staff will continue to take appropriate steps to increase operating revenues and revenue streams; ensure compliance
with FAA regulations through effective maintenance programs and a well trained operations staff, resulting in zero
airfield deficiencies; select capital improvement projects for revenue growth and cash flow; and develop marketing
programs to increase operations and activity.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 2.50 2.50 2.50 2.50
Program Expenditures
Personnel Services $ 157,767 $ 169,248 $ 165.142 $ 171,544
•Materials and Supplies 90,198 116,705 73.287 93,015
Services and Charges 168,455 142,688 133,952 158,600
Motorpool Charges 1,655 1.504 1.504 1,424
Cost Reimbursements 94,824 65,976 65.976 8,830
Maintenance 0 400 0 400
Debt Service 0 81.667 81.667 79;334
$ 512.899 $ 578.188 $ 521.528 $ 513,147
Performance Measures
Demand/Workload
1. CIP Projects 6 4 4 4
2. Leases Managed 118 115 ]18 118
3. Meetings Conducted/Attended 341 300 264 260
4. Board Meetings Conducted 18 20 12 12
Results
1. % Growth in Airport Revenue (8) 10 20 10
•
127
General Government Department
Aviation & Economic Development Division
Airport Maintenance Program
Fund 5550 - Airport
Program 3950
Program Description, Goals, and Objectives:
This program maintains the airport buildings and grounds to FAR Part 139 standards. Also included in this program
are preventative maintenance programs, daily inspections and record keeping, airfield mowing and snow removal,
operation and maintenance of airfield lighting and sign systems, and pavement marking and maintenance all while
maintaining a "zero" deficiency rating on all airfield inspections.
Program Staff
Full -Time Equivalent Positions
Program Expenditures
Personnel Services
Materials and Supplies
Services and Charges
Motorpool Charges
Cost Reimbursements
Maintenance
Actual Budgeted
2007 2008
Estimated
Thus
Budgeted
)nno
3.00 3.00 3.00 3.00
$ 143,659 S 145,014 $ 146,642 $ 156,264
16,260 26,472 25,474 22,697
5,889 8,310 5,754 8,586
25,275 21,947 21,947 16,708
21,084 0 0 0
67,445 50,225 44,570 56,302 •
$ 279,612 $ 251,968 $ 244,387 $ 260,557
Performance Measures
Demand/Workload
1. Operate One Airport to FAR Part 139
Specification Standards
I
I
I
I
Results
I. Inspections Performed
251
249
249
250
2. Lights/Signs Maintained
591
591
591
591
3. Miles of Fence Maintained
4.50
4.50
4.50
4.50
4. Airfield Acreage Mowed
185
185
185
185
5. Airfield Deficiencies
3
0
7
0
•
128
General Government Department
• Aviation & Economic Development Division
Airport Capital Expense Program
Fund 5550 - Airport Program 3960
Program Description, Goals, and Objectives:
This program captures the cost associated with capital improvements to the Airport's infrastructure, buildings, and
fixed assets.
No capital projects are budgeted in 2009.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 0.00 0.00 0.00 0.00
Program Expenditures
Materials and Supplies S 0 $ 2,704 $ 2,704 S 0
Services and Charges 150,943 30,326 30,326 0
Maintenance 0 9,200 9,200 0
Capital 1,299,238 229,562 229,562 0
$ 1,450,181 $ 271,792 $ 271,792 $ 0
• Capital project expenditures planned for this program include:
Airport Master Plan Update $ 6,137 $ 0 S 0 $ 0
West General Aviation Apron 4,941 0 0 0
Airport Expansion Equipment 0 46,566 46,566 0
Terminal Building Rehabilitation 899 0 0 0
East Corporate Hangars 60 x 60' 19,565 0 0 0.
Terminal Improvements - Sky Venture 12,000 2,000 2,000 0
Airfield Re -striping 75,191 0 0 0
West GA Hangars 1,316,774 0 0 0
Obstruction Survey 14,674 30,326 30,326 0
Correct Runway 16 RSA 0 183,700 183,700 0
Flood Damage Repair - 2008 0 9,200 9,200 0
$ 1,450,181 $ 271,792 $ 271,792 $ 0
•
129
S
Operations
I
•
•
Operations Department.
Water & Planning &
Wastewater Operations Director Development
Management
Long -Range
Planning
Water &Sewer Wastewater
Maintenance Treatment
Communi Solid Waste & Parks &
Transportation Resources Fleet Operations Recycling Recreation
• Current
Engineering Building Safety Building Services
Planning
Human Resources I
Parking 8
Telecommunications
Mission Statement
The mission of the Operations
Fayetteville a safer and more
protect the City's natural enviri
of service, and to continue
effectiveness.
Department is to make the City of
attractive place to live and work,
)nment, provide the highest quality
to improve our efficiency and
131
OPERATIONS DEPARTMENT
OVERVIEW
The Operations Department contains fourteen divisions: Operations Director, Building Safety, Building
Services, Current Planning, Engineering, Human Resources, Parking & Telecommunications, Planning &
Development Management, Parks & Recreation, Transportation, CommunityResources, Water & Wastewater,
Solid Waste & Recycling, and Fleet Operations.
Budgeted 2009 expenditures are projected to be approximately $12,390,000 less than Estimated 2008. The
decreased cost is primarily due to lower capital costs.
Category Totals
Personnel Services $
16,909,813 $
18,586,195 $
17,269,149 $
18,238,380
Materials and Supplies
4,949,871
6,007,215
6,434,855
7,247,741
Services and Charges
19,184,714
23,750,391
22,132,327
21,859,354
Motorpool Charges
3,198,884
4,249,518
4,075,007
4,467,099
Maintenance
531,136
1,207,625
1,163,902
1,559,787
Miscellaneous
254,468
0
0
0
Operations
45,028,886
53,800,944
51,075,240
53,372,361
Transfers to Outside Agencies
371,144
283,250
244,660
256,600
Operating Transfers
151,523
385,000
385,000
0
Capital
7,727,363
18,674,224
18,674,223
4,326,550
Cost Reimbursements
2,148,372
1,630,271
1,482,911
1,569,527
Debt Service
1,395,711
1,847,246
1,804,148
1,751,108
Capital and Other
11,794,113
22,819,991
22,590,942
7,903,785
Total Department $
56,822,999 $
76,620,935 $
73,666,182 $
61,276,146
Operations Department
Program Expenditure Summary
•
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
General Fund
0700 Operations Director
Personnel Services
$ 67.362 $
68,825 $
69,071 $
71,128
Materials and Supplies
2,339
2,448
2,491
2,350
Services and Charges
2.017
3,552
1,919
3,650
71,718
74,825
73,481
77,128
1210 Human Resource Operations
Personnel Services
362,422
385,496
381,424
391,938
Materials and Supplies
18,252
9,665
9,665
9,665
Services and Charges
6,211
4,970
4,970
4,970
Maintenance
0
150
150
150
386,885
400,281
396,209
406,723
1220 Employee Benefits/Services
Personnel Services
522,998
564,768
564,768
486,268
Materials and Supplies
0
2,350
2,350
2,350
Services and Charges
193,158
211,915
221,315
201,415
Maintenance
0
15,220
15,220
17,220
716,156
794,253
803,653
707,253
1380 Utilities Management
• Personnel Services
105,719
131,535
104,196
129,229
Materials and Supplies
7,420
9,300
8,000
9,300
Services and Charges
222,524
250,455
240,935
264,055
Motorpool Charges
3,731
3,884
3,884
3,384
Maintenance
82
75
50
75
339,476
395,249
357,065
406,043
1410 General Maintenance
Personnel Services
417,080
442,693
468,468
444,692
Materials and Supplies
8,606
8,505
7,486
7,505
Services and Charges
12,598
16,219
16,208
16,916
Motorpool Charges
10,653
10,896
10,896
12,489
Maintenance
26,897
25,783
26,848
26,686
475,834
504,096
529,906
508,288
1420 Janitorial
Personnel Services
184,594
203,877
200,582
204,480
Materials and Supplies
12,601
10,119
10,119
10119
Services and Charges
14,136
13,381
13,371
12,933
Maintenance
358
400
400
400
211,689
227,777
224,472
227,932
•
133
Operations Department
Program Expenditure Summary
Actual Budgeted
7nm e00s
5210 Swimming Poo]
Personnel Services
84,162
65,611
Materials and Supplies
5,011
12,937
Services and Charges
34,725
39,914
Motorpool Charges
1,964
1,403
Maintenance
639
2,123
126,501
121,988
5220 Parks Administration/Recreation Programs
Personnel Services 360,013 277,710 274,075 271,909
Materials and Supplies 51,979 22,159 22,229 17,776
Services and Charges 112,199 109,542 119,682 119,644
Motorpool Charges 1,939 2,739 2,739 4,986
Maintenance 215 0 525 575
526,345 412,150 419,250 414,890
5250 Lake Maintenance
Personnel Services 5,747 5,276 5,245 5,467
Materials and Supplies 1,428 731 855 894
Services and Charges 69,734 72,280 72,199 74,895
Motorpool Charges 591 586 586 466
Maintenance 1,288 374 750 1,831 •
78,788 79,247 79,635 83,553
5260 Parks Maintenance
Personnel Services 740,315 758,710 750,319 746,556
Materials and Supplies 79,620 89,480 95,013 99,088
Services and Charges 122,673 133,055 143,911 145,345
Motorpool Charges 151,373 160,809 160,809 194,269
Cost Reimbursements 0 (6,319) (6,319) (6,319)
Maintenance 105,397 107,714 101,241 111,495
Capital 0 7,740 7,739 0
1,199,378 1,251,189 1,252,713 1,290,434
Estimated
Budgeted
2008
2009
68,886
91,247
12,948
12,937
29.254
30,197
1,403
1,290
1,950
2,123
1]4,441
137,794
5280 Yvonne Richardson Community Center
Personnel Services
107,995
77,519
82,734
134,629
Materials and Supplies
3,461
3,577
3,450
3,393
Services and Charges
22,562
43,462
41,766
22,191
Maintenance
2,054
1,147
1,700
2,850
136,072
125,705
129,650
163,063
5300 Parking Management
Personnel Services
Materials and Supplies
Services and Charges
Motorpool Charges
Maintenance
169,356 177,507 175,427 181,452
7,810 9,340 9,100 9,340
3,159 4,850 4,520 4,850
4,949 3,902 3,902 4,208
3,442 4,850 4,806 4,850
188,716 200,449 197,755 204,700
•
134
Operations Department
Program Expenditure Summary
•
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
6200 Planning & Development Management Director
Personnel Services
122,842
123,930
88,582 0
Materials and Supplies
266
912
235 0
Services and Charges
5,664
1,900
506 0
128,772
126,742
89,323 0
6210 Engineering Design Services
Personnel Services
193.123
179,862
180,471
193,355
Materials and Supplies
10,159
10,453
8,336 -
8,899
Services and Charges
3,019
3,459
3,000
3,395
Motorpool Charges
3,102
4,640
4,640
4,666
Maintenance
11
80
60
80
209,414
198,494
196,507
210,395
6220 Engineering Operations & Administration
Personnel Services 487,648 493,677 490,160 520,774
Materials and Supplies 12,297 9,666 11,350 12,250
Services and Charges 14,951 18,526 15,670 18,590
Motorpool Charges 6,525 6,295 6,295 6,346
Maintenance 369 150 150 150
521,790 528,314 523,625 558,110
• 6230 Right -of -Way Acquisition
Personnel Services 98,716 92,369 87,733 95,280
Materials and Supplies 2,162 1,700 1,550 1,700
Services and Charges 310 1,330 450 1,330
101,188 95,399 89,733 98,3]0
6240 Public Construction
Personnel Services
282,758
284,964
278,936
292,960
Materials and Supplies
8,922
7,600
13,040
14,910
Services and Charges
1,179
1,310
1,210
1.310
Motorpool Charges
20,234
17,151
17,151
15,900
Maintenance
947
880
800
977
314,040
311,905
311,137
326,057
6300 Current Planning
Personnel Services
414,774
477,507
430,818
494,131
Materials and Supplies
20,043
18,058
12,690
19,068
Services and Charges
15,337
30,860
18,198
29,850
Motorpoo] Charges
7,666
6,991
6,991
6,146
Maintenance
0
350
200
350
457,820
533,766
468,897
549,545
6305 Planning Commission
Personnel Services
39,562
44,000
47,232
43,596
Services and Charges
1,141
1.325
1.246
1,325
40,703
45.325
48,478
44,921
135
Operations Department
Program Expenditure Summary
•
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
6310 Long Range Planning
Personnel Services 208,007 213,328 207,964 230,846
Materials and Supplies 2,660 3,457 2,842 4,369
Services and Charges 8,161 14,070 8,080 6,185
Maintenance 3,330 3,600 3,600 3,600
222.158 234.455 222,486 245,000
6400 Building Safety
Personnel Services 589,847 604,055 604,486 621,374
Materials and Supplies 27,810 20,478 20,688 20,283
Services and Charges 25,142 22,744 22,534 22,032
Motorpool Charges 23,407 21,432 21,432 24,211
Maintenance 7,000 7,000 7,000 7,000
673,206 675,709 676,140 694,900
6420 Code Compliance
Personnel Services 257,706 277,843 257,643 268,799
Materials and Supplies 10,049 10,900 10,900 12,575
Services and Charges 42,751 35,295 35,275 28,675
Motorpool Charges 14,424 16,201 16,201 20,069
Maintenance 696 820 - 820 845
325,626 341,059 320,839 330,963 •
Total General Fund 7,452,275 7,678.377 7,525,395 7,686,002
Street Fund
4100 Operations & Administration
Personnel Services 432,079 566,628 508,410 521,304
Materials and Supplies 40,404 44,341 39,530 49,742
Services and Charges 611,335 618,680 618,827 685,328
Motorpool Charges 5,099 4,011 4,011 4,325
Cost Reimbursements 0 13,848 13,848 14,472
Maintenance 25,890 34,340 34,340 33,814
1,114,807 1,281,848 1,218,966 1,308,985
4110 Right -of -Way Maintenance
Personnel Services 163,494 173,807 156,518 173,452
Materials and Supplies 26,907 32,504 32,504 34,650
Services and Charges 4,701 0 0 0
Motorpool Charges 90,669 80,030 79,897 90,317
Maintenance 1,761 2,168 2,168 2,168
Capital 7,988 0 0 0
295,520 288,509 271,087 300,587
•
136
Operations Department
Program Expenditure Summary
CI
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
4120 Street Maintenance
Personnel Services
Materials and Supplies
Services and Charges
Motorpool Charges
Cost Reimbursements
Maintenance
4130 Drainage Maintenance
901,277
189,498
16,735
309,395
0
8,155
1,425,060
854,157
165,750
20,332
703,283
(440,951)
16,964
1,319,535
854,157
244,790
20,332
702,148
(520,451)
16,964
1.317,940
843,469
249,739
23,500
710,792
(520,451)
16,964
1,324,013
Personnel Services
304.094
336,272
278,978
344,784
Materials and Supplies
100,936
95,627
99,627
91,627
Services and Charges
4,666
3,288
3,288
5,000
Motorpoo] Charges
142,755
I ] 7,879
] 07,260
133,406
Maintenance
5
3,874
3,874
3,874
552,456
556,940
493,027
578,691
5315 Traffic Engineering & Planning
Personnel Services
332,665
364,851
345,827
369,383
Materials and Supplies
57,095
61,666
55,516
60,916
Services and Charges
5,180
10,763
10,213
11,800
Motorpool Charges
25,135
31,795
31,657
42,987
Maintenance
•
25,605
35,877
42,577
32,777
445,680
504,952
485,790
517,863
5520 Street & Trail Construction
Personnel Services
0
5,378
0
0
Materials and Supplies
0
0
46,300
46,300
Motorpool Charges
0
168,650
168,650
178,545
Cost Reimbursements
0
(168,650)
(214,950)
(224,845)
Maintenance
0
500,000
500,000
968,000
0
505,378
500,000
968,000
CJ
5530 Sidewalks
Personnel Services
188,905
237,706
233,612
237,087
Materials and Supplies
26,013
44,273
44,273
50,619
Motorpool Charges
66,463
87,931
86,797
83,024
Cost Reimbursements
0
(15,183)
(15,183)
(15,183)
Maintenance
1,661
6,600
6,600
6,600
283,042
361,327
356,099
362,147
Total Street Fund
4,116,565
4.818,489
4,642,909
5.360.286
137
Operations Department
Program Expenditure Summary
Actual Budgeted Estimated Budgeted •
2007 2008 2008 2009
Off Street Parkine Fund
9130 Off -Street Parking
Personnel Services
Materials and Supplies
Services and Charges
Motorpool Charges
Transfers to Outside Agencies
Maintenance
Capital
43,220
15,372
89,837
17,422
66,956
9,227
0
242,034
53,272
18,098
88,235
18,430
105,500
44,673
25,000
353,208
50,781
17.000
76,932
17,930
66,910
33,347
25,000
287,900
53,071
24,490
91,492
19,594
78,850
35,953
43,850
347,300
Total Off Street Parking Fund
242,034
353.208
287.900
347,300
Community Development Block Grant Fund
4930 Administration & Planning
Personnel Services
89.647
148,780
148,780
107,819
Materials and Supplies
7,127
10,100
10,100
4,600
Services and Charges
35,415
62,591
62,591
8,940
132,189
221,471
221,471
121,359
4940 Housing Services
Personnel Services
83,481
85,763
85,763
91,173
•
Materials and Supplies
2,826
8,450
8,450
6,500
Services and Charges
233,915
457,574
457,574
178,840
Motorpool Charges
4,059
3,752
3,752
3,485
324,281
555,539
555.539
279,998
4945 Redevelopment
Personnel Services
34,328
36,839
36,839
38,637
Materials and Supplies
2,448
6,336
6,336
3,836
Services and Charges
115,755
68,944
68,944
2,100
152,531
112,119
112,119
44,573
4970 Public Services
Services and Charges
78,444 107,044 107,044 90,000
78,444 107,044 107,044 90,000
4990 Public Facilities & Improvements
Services and Charges 26,042 180,000 180,000 100,000
26.042 180,000 180,000 100,000
Total Community Development Block
Grant Fund 713,487 1,176,173 1,176,173 635,930
•
138
Operations Department
Program Expenditure Summary
•
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
EDI Attainable Housing Grant Fund
4985 EDl Attainable Housing Grant
Services and Charges 0 656,600 656.600 0
0 656,600 656.600 0
Total EDl Attainable Housing Grant
Fund 0 656,600 656.600 0
Parks Development Fund
9250 Parks Development
Personnel Services 943,949 1.104,073 1,070,989 1,120,861
Materials and Supplies 85,894 111,274 111,274 124,386
Services and Charges 94,148 55,772 55,713 55,383
Motorpool Charges 38,602 43,053 43,053 52,672
Cost Reimbursements 84,168 84,168 84,168 87,948
Transfers to Outside Agencies 225,000 177,750 177,750 177,750
Maintenance 18,531 18,100 18,018 18,000
Capital 0 4,310 4,310 0
1,490,292 1,598.500 1,565,275 1,637,000
9255 Parks Development Capital
• Materials and Supplies 24,138 91,138 91,138 0
Services and Charges 101,573 118,043 118,043 0
Transfers to Outside Agencies 79,188 0 0 0
Maintenance 782 2,868 2,868 0
Debt Service 0 78,000 78,000 0
Capital 256,989 4,330,957 4,330,957 1,217,700
462,670 4,621,006 4,621,006 1,217,700
Total Parks Development Fund 1,952,962 6.219,506 6,186,281 2,854,700
Water & Sewer Fund
1800 Water & Wastewater Director
Personnel Services 151,599 165,348 150,889 160,742
Materials and Supplies 3,279 4.500 4,295 4,600
Services and Charges 37,165 65,051 64,826 31,692
Cost Reimbursements 24.960 24,960 24,960 26,076
217,003 259,859 244,970 223,110
1820 Meter Reading
Personnel Services 725,735 787,476 687,013 784,940
Materials and Supplies 53,043 54,918 75,842 70,418
Services and Charges 12,437 31,450 29,341 29,450
Motorpool Charges 62,855 63,479 63,479 62,329
Cost Reimbursements 75,156 75,156 75,156 78,528
Maintenance 5,663 7,430 8,930 10,080
934,889 1,0]9,909 939,761 1,035,745
139
Operations Department
Program Expenditure Summary
•
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
1830 Meter Maintenance & Backllow Prevention
Personnel Services 308,632 345,948 286,819 343,037
Materials and Supplies 16,938 47,478 44,657 47•,478
Services and Charges 9,788 13,925 13,820 13,925
Motorpool Charges 19,852 12.966 12,966 13,350
Cost Reimbursements 23,820 23,820 23,820 24,888
Maintenance 1,518 2,200 2,200 1,050
380,548 446,337 384,282 443,728
1840 Meter Operations Capital
Materials and Supplies 27,652 59.665 59,665 12,000
Services and Charges 571,335 211,577 211,577 0
Capital 294,335 301,343 301,343 296,000
Miscellaneous 254,468 0 0 0
1,147,790 572,585 572,585 308,000
3800 Water Purchased
Services and Charges 6,003,751 6,500,000 5,550,000 6,500,000
6,003,751 6,500,000 5,550,000 6,500,000
4000 Operations & Administration
Personnel Services
781,198
931,669
807,728
850,432
Materials and Supplies
100,707
143,750
154,068
149,250
•
Services and Charges
1,744.770
1,535,139
1,492,158
1,457,636
Motorpool Charges
39,164
33,103
33,103
36,549
Cost Reimbursements
813,888
845,760
845,760
883,152
Maintenance
66,661
77,088
82,983
84,443
Capital
1,065
0
0
0
3.547.453
3,566,509
3,415,800
3,461,462
4010 WSIP Project Management
Personnel Services
0
122,848
0
0
Materials and Supplies
0
8,002
5,225
8,427
Services and Charges
0
7,570
6,855
7,145
Motorpool Charges
0
7,980
7,980
6,632
Cost Reimbursements
0
0
(21,560)
(23,704)
Maintenance
0
1,500
1,500
1,500
0
147,900
0
0
4310 Water Distribution Maintenance
Personnel Services
618,567
706,444
623,348
701,782
Materials and Supplies
643,551
670.000
708,612
700.000
Services and Charges
144,148
136,500
117,034
126,500
Motorpool Charges
164,562
204,163
204,163
232,683
Cost Reimbursements
71,484
71,484
71,484
74,688
Maintenance
2,696
2.500
2,500
2,500
1,645,008
1,791,091
1,727,141
1,838,153
r 1
140
Operations Department
Program Expenditure Summary
•
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
4330 Water Storage & Pump Maintenance
Personnel Services 113,372 130,828 107,666 144,694
Materials and Supplies 29,504 42,500 40,654 42,086
Services and Charges 10,156 19,000 19,000 16,414
Motorpool Charges 11,791 11;859 11,859 9,132
Cost Reimbursements 10,236 9;240 9,240 9,696
Maintenance 728 1,900 1,900 1,900
175,787 215.327 190,319 223,922
44]0 Sewer Mains Maintenance
Personnel Services 962,560 1.031,311 933,648 1,012,001
Materials and Supplies 262,095 316&431 360,699 356,43]
Services and Charges 98,880 150,000 95,500 ]27.954
Motorpool Charges 225,973 265,529 265,529 287,698
Cost Reimbursements 82,116 74,148 74,148 77,832
Maintenance 1,514 1,000 1,000 ],000
Capital 53 ],000 1,000 1,000
1,633,191 1,839,419 1,731,524 1,863,916
5100 WWTP Administration & SCADA
Materials and Supplies 114,942 862 862 862
• Services and Charges 5,676,607 1,083,159 1,087,550 1,]39,640
Motorpool Charges 118,551 0 0 0
Cost Reimbursements 37,068 0 0 0
Debt Service 7,824 1,498 1,498 0
Maintenance 12,010 391 391 391
5,967,002 1.085,910 1,090,301 1,140,893
5110 WWTP East Side Operations
Materials and Supplies 0 161,866 212,919 258,878
Services and Charges 0 3,224,431 3,224,431 3,400,675
Motorpool Charges 0 112,579 112,579 154,478
Cost Reimbursements 0 46,987 46,987 47,821
Debt Service 0 8.903 8903 8,903
Maintenance 0 7879 7.879 6,320
0 3562,645 3,613,698 3.877,075
5120 WWTP West Side Operations
Materials and Supplies 0 124381 139,905 175,732
Services and Charges 0 2.314,395 2.3]4,395 2,331,463
Motorpool Charges 0 49,501 49,501 70,251
Cost Reimbursements 0 46;715 46,715 47,549
Maintenance 0 6,831 6,831 6,831
0 2541,823 2,557,347 2,631,826
5130 WWTP Lab / IPP
Services and Charges 0 372.575 372,575 427,545
0 372,575 372,575 427,545
•
141
Operations Department
Program Expenditure Summary
•
Actual - • Budgeted Estimated Budgeted
2007 2008 2008 2009
5140 WWTP Lift Station Maintenance
Materials and Supplies
0
38,874
45,382
79,474
Services and Charges
0
896,239
621,239
1,173,135
Motorpool Charges
0
36.564
36,564
17,889
Maintenance
0
391
391
391
0
972,068
703,576
1,270,889
5600 Capital Water Mains
Services and Charges
23,295
0
0
0
Capital
1,559,303
3,082,899
3,082,899
224,000
1,582,598
1082,899
3,082,899
224,000
5610 Capital Expense
Materials and Supplies
15,425
0
0
0
Capital
18,753
18,822
18,822
75,000
Operating Transfers
121,922
0
0
0
156,100
18,822
18,822
75,000
5620 Water & Sewer Connections
Personnel Services
113,824
159,019
106,820
155,538
Materials and Supplies
93,417
85,000
85,000
89,000
Services and Charges
12,277
18,000
18,000
18,000
Motorpool Charges
26,532
27,333
27,333
30,034
•
Cost Reimbursements
12,912
12,912
12,912
13,488
Maintenance
0
100
100
100
258,962
302,364
250,165
306,160
5700 Sewer Mains Construction
Services and Charges
43,953
452,468
452,468
0
Capital
1,611,849
6,050,639
6,050,639
682,000
1,655,802
6,503,107
6,503,107
682,000
5800 Wastewater Treatment Plant Capital
Materials and Supplies
Maintenance
Capital
6800 Debt Service
Debt Service
Total Water & Sewer Fund
42,551
47,456
47,456
12,000
131,203
92,398
92,398
0
361,144
283,914
283,914
188,000
534,898
423,768
423,768
200,000
1,382,109 1,742,337 1,714,727 1,725,697
1,382,109 1,742,337 1,714,727 1,725,697
27,222,891 36,967,254 35,087,367 28,459,121
CI
142
Operations Department
Program Expenditure Summary
•
Actual
7nn7
Solid Waste Fund
Budgeted Estimated Budgeted
2008 2008 2009
5000 Operations & Administration
Personnel Services
529,897
606,279
560,483
592,827
Materials and Supplies
42,598
128,205
114,516
53,335
Services and Charges
565,250
967,160
869,613
674,603
Motorpool Charges
7.007
48,242
27,713
4,095
Cost Reimbursements
381,792
396,120
396,120
413,820
Maintenance
34832
122,636
89,608
96,848
•
1,557,376
2,268,642
2,058,053
1,835,528
5010 Commercial Collections
Personnel Services
556,908
595,082
526,279
657,290
Materials and Supplies
209,353
437,373
437,305
446,181
Services and Charges
755,605
851,345
820,548
821,345
Motorpool Charges
477,645
479,386
427,613
494,401
Cost Reimbursements
64,188
64,188
64,188
67,068
Maintenance
1,260
1,600
1,300
1,600
Capital
14,999
0
0
0
2,079,958
2,428,974
2,277,233
2,487,885
5020 Residential Collections
• Personnel Services
532,710
619,461
551,123
627,022
Materials and Supplies
170,074
216,610
212,634
218,110
Services and Charges
328.844
419,140
372,375
418,240
Motorpool Charges
478,486
469,772
473,741
516,034
Cost Reimbursements
45,816
45,816
45,816
47,868
Maintenance
4,856
3,035
0
3,035
Operating Transfers
29,601
125,000
125,000
0
Debt Service
5.778
16,508
1,020
16,508
] ,596,165
1,915,342
1,78] ,709
1,846,817
5030 Commercial Drop Box Collections
Personnel Services
Materials and Supplies
Services and Charges
Molorpool Charges
Cost Reimbursements
Maintenance
Capital
•
140,982
49,538
250,285
61,380
8,676
0
0
510,861
164,081
155,075
378,550
72,729
8,676
1,000
55,000
835,111
133,567
137,296
322,353
34,297
8,676
750
55,000
691,939
164,041
121,475
328,550
94,891
9,060
1,000
120,000
839,017
143
Operations Department
Program Expenditure Summary
is
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
5060 Recycling
Personnel Services 692,768 791,544 718,729 686,161
Materials and Supplies 128,670 176,517 173,276 188,069
Services and Charges 33,352 157,700 155,684 42,900
Motorpool Charges 348,383 470,348 398,449 468,964
Cost Reimbursements 83,964 83,964 83,964 87,732
Maintenance 3,027 6,236 4,065 5,986
Capital 262,268 41,340 41,340 13,000
Operating Transfers 0 161,000 161,000 0
1.552.432 1,888,649 1,736,507 1,492,812
5070 Composting
Personnel Services 256,989 364,179 317,228 379,101
Materials and Supplies 38,968 70,485 80,714 117,434
Services and Charges 3,585 6,277 1,500 11,000
Motorpool Charges 187,458 198,525 231,135 199,216
Cost Reimbursements 28,656 28,656 28,656 29,940
Maintenance 0 500 350 500
Capital 34,301 93,527 93,527 0
Operating Transfers 0 99,000 99,000 0
549,957 861,149 852,110 737.191
Total Solid Waste Fund 7,846,749 10,197,867 9,397,551 9,239,250 •
Shop Fund
1910 Vehicle Maintenance
Personnel Services 1,084,187 1,146,090 1,167,935 1,157,622
Materials and Supplies 2,033,502 2,063,875 2,221,698 3,070,325
Services and Charges 469,471 455,706 446,411 495,406
Motorpool Charges 19;088 169,717 154,919 150,896
Cost Reimbursements 299,472 304,756 304,756 318,403
Maintenance 24,826 34,830 31,800 34,905
Capital 0 10,026 10,026 0
3,930,546 4,185,000 4,337,545 5,227,557
1920 Capital Expense
Materials and Supplies 2,511 0 0 0
Services and Charges 38,663 754 754 0
Capital 3,304,316 4,367,707 4,367,707 1,466,000
3,345,490 4,368,461 4,368,461 1,466,000
Total Shop Fund 7,276,036 8,553,461 8,706,006 6,693,557
Total Operations Department $ 56.822,999 $ 76,620,935 $ 73,666,182 $ 61,276,146
is
144
Operations Department
•
Personnel Summary
Budgeted
Budgeted
Estimated
Budgeted
Division / Title
2007
2008
2008
2009
Operations Director Division:
Director of Operations
0.40
0.40
0.40
0.40
Administrative Assistant Mayor's Office
0.25
0.25
0.25
0.25
0.65 '
0.65
0.65
0.65
Human Resources Division:
Human Resources Division Manager
1.00
1.00
1.00
1.00
Senior Human Resources Officer
1.00
1.00
1.00
1.00
Human Resources Administrator
1.00
1.00
1.00
1.00
Benefits Administrator
1.00
1.00
1.00
1.00
Human Resource Assistant
1.00
1.00
1.00
1.00
Intern 1
0.50
0.50
0.50
0.50
5.50
5.50
5.50
5.50
Building Services Division:
Building Services Director
1.00
1.00
1.00
1.00
Building Services Supervisor
1.00
1.00
1.00
1.00
Custodian
5.50
5.50
5.50
5.50
Carpenter
1.00
1.00
1.00
0.00
Building Maintenance Worker 11
1.00
1.00
1.00
2.00
Building Maintenance Worker I
•
2.00
2.00
2.00
2.00
Crew Leader - Building Services
1.00
1.00
1.00
1.00
Crew Leader - Building Maintenance
1.00
1.00
1.00
1.00
Senior Secretary
1.00
1.00
1.00
1.00
14.50
14.50
14.50
14.50
Parking & Telecommunications Division:
Parking & Telecommunications Manager
1.00
1.00
1.00
1.00
Telecommunications Engineer
1.00
1.00
1.00
1.00
Account Clerk - Parking
1.00
1.00
1.00
1.00
Field Operations Supervisor
1.00
1.00
1.00
1.00
Parking Enforcement Officers (Full/Part Time) 1.50
1.50
1.50
1.50
Maintenance Worker 111
1.00
1.00
1.00
1.00
6.50
6.50
6.50
6.50
•
145
Operations Department
Personnel Summary
Parks & Recreation Division:
Parks & Recreation Director
1.00
1.00
1.00
1.00
Recreation Superintendent
1.00
1.00
1.00
1.00
Parks Maintenance Superintendent -
1.00
1.00
1.00
1.00
Parks Maintenance Supervisor
1.00
1.00
1.00
1.00
Horticulturist
2.00
2.00
2.00
2.00
Park Planner I1
2.00
2.00
2.00
2.00
Park Planner
1-00
1.00
1.00
1.00
Urban Forester
1.00
1.00
1.00
1.00
YRCC Director -
1.00
1.00
1.00
1.00
YRCC Program Coordinator
1.00
1.00
1.00
2.00
Financial Coordinator
1.00
1.00
1.00
1.00
Crew Leader - Athletic Fields
1.00
3.00
1.00
1.00
Crew Leader - Forestry Services
1.00
0.00
1.00
1.00
Crew Leader - Grounds Maintenance
1.00
0.00
1.00
1.00
Crew Leader- Turf
1.00
0.00
1.00
1.00
Recreation Programs Manager
2.00
2.00
2.00
2.00
Maintenance Worker - Parks Facilities
2.00
2.00
2.00
2.00
Recreation Programs Coordinator
1.00
1.00
1.00
1.00
Senior Secretary
1.00
1.00
1.00
1.00
Maintenance Worker IV
5.00
21.24
5.00
5.00
Maintenance Worker III
4.00
0.00
4.00
4.00
Maintenance Worker II
7.00
0.00
7.00
7.00
Maintenance Worker 1
4.24
0.00
4.24
4.24
Horticultural Assistant II
3.00
3.00
3.00
3.00
Secretary
1.00
1.00
1.00
1.00
Cashiers (Part Time)
0.60
0.60
0.60
0.60
Pool Manager (Part Time)
0.42
0.42
0.42
0.42
Assistant Pool Manager (Part Time)
0.60
0.60
0.60
0.60
Lifeguards/Instructors (Part Time)
2.34
2.34
2.34
2.34
Site Supervisors (Part Time)
0.65
0.65
0.65
0.65
Camp Counselor
1.00
1.00
1.00
1.00
Intern 1
0.50
0.50
0.50
0.50
53.35
53.35
53.35
54.35
Planning & Development Management Division:
Planning & Development Management
Director
Director of Long Range Planning
Planner Long Range
Neighborhood Coordinator
Planning Technician
• Operations Department'
Personnel Summary
Budgeted
Budgeted
Estimated
Budgeted
Division/Title
2007
2008
2008
2009
Engineering Division:
City Engineer
1.00
1.00
1.00
1.00
Assistant City Engineer
2.00
2.00
2.00
2.00
Staff Engineer
4.00
4.00
4.00
4.00
Review Engineer
] .00
1.00
1.00
1.00
Trails Coordinator
1.00
1.00
1.00
1.00
Surveyor
1.00
1.00
1.00
1.00
Land Agent I1
] .00
1.00
1.00
1.00
Land Agent 1
2.00
2.00
2.00
2.00
CAD Drafter
2.00
2.00
2.00
2.00
Projects Inspector
5.00
5.00
5.00
5.00
Land Survey Technician
1.00
1.00
1.00
1.00
Engineering Services Coordinator
1.00
1.00
1.00
1.00
22.00
22.00
22.00
22.00
Current Planning Division:
Director of Current Planning
1.00
1.00
1.00
1.00
Senior Planner
1.00
1.00
1.00
1.00
Planner - Current
2.00
2.00
2.00
2.00
Office Manager
1.00
1.00
1.00
1.00
Planning Technician
1.00
1.00
1.00
1.00
Senior Secretary
•
1.00
1.00
1.00
1.00
Senior Planning Clerk
1.00
1.00
1.00
1.00
Permit Clerk
1.00
1.00
1.00
1.00
9.00
9.00
9.00
9.00
Building Safety Division
Building Official Safety
1.00
1.00
1.00
1.00
Building Official - Plans Examiner
1.00
1.00
1.00
1.00
Inspector-Commercial/Residential
3.00
3.00
3.00
3.00
Inspector - Residential
2.00
2.00
2.00
2.00
Administrative Assistant
1.00
1.00
1.00
1.00
Permit Technician
1.00
1.00
1.00
1.00
Inspections Clerk
0.00
1.00
1.00
1.00
Inspections Clerk (Part Time)
0.50
0.50
0.50
0.50
Clerk Typist (Part Time)
1.50
0.50
0.50
0.50
11.00
11.00
11.00
11.00
•
147
Division / Title
Operations Department
Personnel Summary
Budgeted
2007
Budgeted Estimated Budgeted
2008 2008 2009
•
Transportation Division:
Transportation Manager
1.00
1.00
1.00
1.00
Assistant Transportation Manager
0.00
0.00
2.00
2.00
Management Accounting Coordinator
1.00
1.00
1.00
1.00
Financial Coordinator
1.00
1.00
1.00
1.00
Operations Assistant
2.00
2.00
2.00
2.00
Office Manager
1.00
1.00
1.00
1.00
Senior Field Operations Supervisor
1.00
2.00
2.00
2.00
Field Operations Supervisor
4.00
2.00
2.00
2.00
Traffic Control Supervisor
1.00
1.00
1.00
1.00
Traffic Signal Technician
3.00
3.00
3.00
3.00
Traffic Technician
2.00
2.00
2.00
2.00
Lead Maintenance Worker
8.00
7.00
7.00
7.00
Crew Leader
2.00
2.00
2.00
2.00
Warehouse Attendant
1.00
1.00
1.00
1.00
Maintenance Worker IV -Asphalt
16.00
5.00
5.00
5.00
Maintenance Worker IV - Concrete
0.00
3.00
3.00
3.00
Maintenance Worker IV - Construction
0.00
3.00
3.00
3.00
Maintenance Worker IV - Drainage
0.00
4.00
4.00
4.00
Maintenance Worker IV - Right of Way
0.00
1.00
1.00
1.00
Maintenance Worker IV - Trails
0.00
2.00
2.00
2.00
Maintenance Worker 111
17.10
17.10
17.10
17.10
•
Maintenance Worker I (Temporary)
5.40
5.40
5.15
5.15
Intern 1
0.00
0.00
0.25
0.25
Maintenance Worker 1I
1.00
1.00
0.00
0.00
Transportation Superintendent
1.00
1.00
0.00
0.00
68.50
68.50
68.50
68.50
Community Resources Division:
Community Resources Director
1.00
1.00
1.00
1.00
Community Resources Coordinator
1.00
1.00
1.00
1.00
CDBG Administrator
1.00
1.00
1.00
1.00
Community Resources Project Technician
1.00
1.00
1.00
1.00
Code Compliance Officer
5.00
5.00
5.00
5.00
Administrative Assistant
1.00
1.00
1.00
1.00
Intern II
0.50
0.50
0.50
0.50
10.50
10.50
10.50
10.50
Water & Wastewater Director Division:
Water & Wastewater Director
1.00
1.00
1.00
1.00
Administrative Assistant
0.50
0.50
0.50
0.50
1.50
1.50
1.50
1.50
•
Operations Department
Personnel Summary
•
Budgeted
Budgeted
Estimated
Budgeted
Division / Title
2007
2008
2008
2009
Water & Sewer Maintenance Division:
Water/Sewer Operations Manager
1.00
1.00
1.00
1.00
Assistant Water/Sewer Operations Manager
1.00
1.00
1.00
1.00
Staff Engineer - Water and Wastewater
1.00
1.00
1.00
1.00
Water Services Supervisor
1.00
1.00
1.00
1.00
Meter Reader
9.00
9.00
9.00
9.00
Meter Operations Assistant
1.00
1.00
1.00
1.00
Field Service Representative
3.00
3.00
3.00
3.00
Water Services Technical Supervisor
1.00
1.00
1.00
1.00
Meter Maintenance Technician
3.00
3.00
3.00
3.00
Backflow Prevention Operations Assist.
1.00
1.00
1.00
1.00
Backflow Prevention Technician
1.00
1.00
1.00
1.00
Field Superintendent - Water and Wastewater
2.00
2.00
2.00
2.00
Lead Warehouse Attendant
1.00
1.00
1.00
1.00
Pump & Tank Technician
2.00
3.00
3.00
3.00
Crew Leader - Water/License
13.00
13.00
13.00
13.00
Water Field Service Representative
3.00
3.00
3.00
3.00
Maintenance Worker IV - License
2.00
2.00
2.00
2.00
Maintenance Worker IV - No License
7.00
7.00
7.00
7.00
Maintenance Worker 11I
13.00
13.00
13.00
13.00
• Operations Clerk Water/Sewer
2.00
3.00
3.00
3.00
Warehouse Attendant
2.00
2.00
2.00
2.00
GIS Technician
1.00
1.00
1.00
1.00
Public Works Operations Clerk
1.00
0.00
0.00
0.00
Sewer Systems Maintenance Technician II
1.00
0.00
0.00
0.00
73.00
73.00
73.00
73.00
Solid Waste & Recycling Division
Director of Operations
0.60
0.60
0.60
0.60
Solid Waste Director
1.00
1.00
1.00
1.00
Solid Waste Operations Supervisor
1.00
1.00
1.00
1.00
Waste Reduction Coordinator
1.00
1.00
1.00
1.00
Office Manager
1.00
1.00
1.00
1.00
Commercial Representative
1.00
1.00
1.00
1.00
Secretary
2.00
2.00
2.00
2.00
Crew Leader
3.00
4.00
4.00
4.00
Truck Driver
41.00
40.00
40.00
40.00
Relief Driver
3.00
3.00
3.00
3.00
Custodian
1.00
1.00
1.00
1.00
55.60
55.60
55.60
55.60
•
149
Operations Department
Personnel Summary
Budgeted
Budgeted
Estimated
Budgeted
Division / Title 2007
2008
2008
2009
Fleet Operations Division
Fleet Operations Superintendent
1.00
1.00
1.00
1.00
Fleet Services Support Manager
1.00
1.00
1.00
1.00
Fleet Operations Supervisor
1.00
1.00
1.00
1.00
Lead Equipment Mechanic
2.00
2.00
2.00
2.00
Equipment Mechanic III
2.00
3.00
3.00
3.00
Equipment Mechanic 11
3.00
2.00
2.00
2.00
Automotive Parts Specialist
1.00
1.00
1.00
1.00
Fleet Operations Clerk
1.00
1.00
1.00
1.00
Fleet Operations Administrative Assistant
1.00
1.00
1.00
1.00
Equipment Mechanic 1
5.00
5.00
5.00
5.00
Equipment Maintenance Worker (Part Time)
0.50
0.50
0.50
0.50
18.50
18.50
1850
18.50
Total Operations Personnel
355.10
355.10
355.10
356.10
•
•
EI
150
Operations Department
• Operations Director Division
Operations Director Program
Fund 1010 - General Program 0700
Program Description, Goals, and Objectives:
This program is responsible for the management of the fourteen divisions that comprise the Operations Department.
This program directs and manages these divisions in a manner that will minimize operational costs and provide
excellent service to the customers of the department which includes the citizens of the community and internal City
departments/divisions.
The expense in this budget contains 40% of the cost of the Operations Director. The remaining 60% is contained in
the Solid Waste & Recycling Operations (5500.5000) budget.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 0.65 0.65 0.65 0.65
Program Expenditures
Personnel Services $ 67,362 $ 68,825 $ 69,071 $ 71,128
Materials and Supplies 2339 2,448 2,491 2,350
Services and Charges 2,017 3,552 1,919 3,650
• $ 71.718 $ 74,825 $ 73,481 $ 77,128
Performance Measures
Demand/Workload
1. Provide management direction for the policy implementation on the transportation bond program. Provide
management direction for the enhanced trail construction and continue the efficiency overview of the in-house
overlay and sidewalk improvements.
2. Provide management oversight for the 2025 plan.
3. Provide management oversight for the development of the regional park.
4. Provide technical support for the City's State and Federal legislative agenda.
•
151
Operations Department
Human Resources Division
Human Resources Program
Fund 1010 -General Program 1210
Program Description, Goals, and Objectives:
This division ensures compliance with legal/regulatory requirements pertaining to personnel issues. This division
supports the missions of the operational divisions by providing classification, pay, and evaluation systems, as well as
offering specialized and safety training. Competitive benefit programs contribute to recruiting and retention efforts.
Policy and procedure development provides guidelines and enforcement tools to assist in the leadership of the City's
workforce. Through these types of programs, the division strives to attract, develop, and retain a competent, well
trained, and motivated work force that is able to respond to citizen needs.
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Program Staff
Full -Time Equivalent Positions
5.50
5.50
5.50
5.50
Program Expenditures
Personnel Services
$ 362,422 $
385,496 $
381,424 S
391,938
Materials and Supplies
18,252
9,665
9,665
9,665
Services and Charges
6,211
4,970
4,970
4,970
Maintenance
0
150
150
150
•
$ 386,885 $ 400,281 $ 396,209 $ 406,723 •
Performance Measures
Demand/Workload
1. New Hires
207
200
180
190
2. Employees Newly Eligible for 401 &
457 Plans
65
75
75
70
3. Job Applications Processed
N/A
3,600
3,100
3,100
4. Collective number of benefits
administered
N/A
2,400
5,348
5,350
Results
1. % of VoluntaryTurnover
10
10
11
I 1
2. % of Eligible Employees
in 401 & 457 Plans
90
90
90
90
3. % of Insurance Bills Paid within
30 Days
100
100
100
100
•
152
Operations Department
• Human Resources Division
Employee Benefits/Services Program
Fund 1010 - General Program 1220
Program Description, Goals, and Objectives:
This program captures the cost of benefit administration for all City employees such as unemployment insurance,
pension administration fee, and health insurance plan fee. In addition, worker's compensation insurance for the
General Fund is expensed in this program. Training and wellness support that is conducted on a citywide basis is also
funded through this program.
Actual Budgeted Estimated Budgeted
Program Staff
Full -Time Equivalent Positions 0.00 0.00 0.00 0.00
Program Expenditures
Personnel Services $ 522,998 $ 564,768 $ 564,768 $ 486,268
Materials and Supplies 0 2,350 2,350 2,350
Services and Charges 193,158 211,915 221,315 201,415
Maintenance 0 15,220 15,220 17,220
$ 716,156 S 794,253 $ 803,653 $ 707,253
• Performance Measures
Demand/Workload
1. Number of Employees Trained N/A 700 1,200 1,200
2. Worker's Comp Incidents/Injuries
Receiving Medical Treatment 92 80 65 70
Results
1. Civil Service Applications Certified
for Hire 53 70 32 50
2. % of Employees Rating Training as
Meeting Their Needs 98 90 90 90
3. % of Worker's Comp Incidents/
Injuries that are Medical Only 80 85 90 85
•
153
Operations Department
Parking & Telecommunications Division
Utilities Management Program
Fund 1010 -General
Program 1380
Program Description. Goals, and Objectives:
This program manages and coordinates all telecommunications equipment and services for City facilities and
operations including telephones, network, pagers, cellular, voice mail, and long distance services. This program is
responsible for the coordination of telecommunications/utility service requests from all City divisions and performs
billing audits, billing consolidations, efficiency studies, and contract negotiations. This program ensures the accuracy
of all billings and assesses and evaluates all telecommunications services to obtain the best rates for the City.
Program Staff
Full -Time Equivalent Positions
Actual Budgeted
2007 2008
Estimated
2008
Budgeted
2009
2.00 2.00 2.00 2.00
Program Expenditures
Personnel Services
$ 105,719 S
131.535 S
104,196 $
129,229
Materials and Supplies
7;420
9,300
8.000
9,300
Services and Charges
222,524
250.455
240,935
264;055
Motorpool Charges
3,731
3;884
3;884
3.384
Maintenance
82
75
50
75
$ 339,476 $
395.249 $
357,065 $
406.043 •
Performance Measures
Demand/Workload
1. Utility Contracts Bid/Negotiated
7
5
5
5
2. Telephone Extensions/Lines
483
/ 55
490 / 80
485/60
490 / 70
3. Water Meters
112
122
120
125
4. Gas Meters
48
50
55
55
5. Electric Meters - AEP/Ozarks
202
/ 94
225 / 90
210/98
220 / 100
Results
I. Telephone Service Requests Processed
447
600
500
500
2. Avg. Long Distance Cost per Minute
Direct Dial/Calling Cards
$ 0.054
$ 0.055
$ 0.053
$ 0.055
3. Cellular Minutes Used
575.521
550.000
560,000
575,000
4. Avg. Cost per Minute - Cellular
$ 0.079
$ 0.080
$ 0.085
$ 0.080
is
154
Operations Department
• Building Services Division
General Maintenance Program
Fund 1010 -General
Program Description. Goals. and Objectives:
Program 1410
This program maintains City owned buildings effectively and efficiently. The buildings are maintained to provide safe
and sound environments, electrical systems, heating and air conditioning systems, and plumbing systems. The
oversight of contracted services is also included in this program to ensure the projects are on time, within budget, and
meet industry quality tolerances.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 8.00 8.00 8.00 8.00
Program Expenditures
Personnel Services $ 417.080 $ 442,693 $ 468,468 S 444,692
Materials and Supplies 8,606 8,505 7,486 7,505
Services and Charges 12.598 16.219 16.208 16.916
Motorpool Charges 10.653 ]0.896 10;896 12,489
Maintenance 26,897 25,783 26,848 26.686
• $ 475,834 $ 504,096 $ 529,906 $ 508.288
Performance Measures
Demand/Workload
1. City Owned Buildings 63 64 64 64
2. Renovations>or=$2,000 14 15 15 IS
3. Service Requests 2,063 2,600 2,200 2;600
4. Contracts Managed 31 32 34 35
5. Preventive Maintenance Inspections 12 16 14 16
Results
1. City Buildings Maintained 27 28 28 28
2. Service Requests - General Maintenance 1,440 2.000 1,695 2,000
3. Service Requests - Heating & Air 382 350 300 350
4. Service Requests - Plumbing & Electrical 241 250 205 250
•
155
Operations Department
Building Services Division •
Janitorial Program
Fund 1010- General Program 1420
Program Description, Goals and Objectives:
This program is responsible for performing janitorial and other services in fifteen City owned facilities. Duties
performed include: maintaining cleanliness inside each building, maintaining the exterior and grounds in presentable
fashion, maintaining safe entrance and egress to each building, securing the facilities, and setting up for various
functions.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 6.50 6.50 6.50 6.50
Program Expenditures
Personnel Services $ 184,594 S 203,877 $ 200,582 $ 204,480
Materials and Supplies 12,601 10,1 19 10,119 10,119
Services and Charges 14.136 13,381 13.371 12,933
Maintenance 358 400 400 400
S 211,689 $ 227,777 $ 224,472 $ 227,932
Performance Measures •
Demand/Workload
1. City Buildings Maintained 17 15 15 15
2. Square Footage Maintained 131.329 126,994 126,994 126,994
3. Restrooms Maintained 47 47 47 47
4. Strip/Seal/Wax Floors 8 8 8 8
Results
I. Janitorial Cost per Square Foot $ 1.61 $ 1.79 $ 1.77 $ 1.79
2. Complaints on Janitorial Service 0 2 2 2
•
156
Operations Department
• Parks & Recreation Division
Swimming Pool Program
Fund ] 010 - General
Program Description, Goals, and Objectives:
Program 5210
This program provides recreational and instructional swimming opportunities for citizens of all ages at Wilson Park
City Pool during the summer season. The pool is open from June 6th until the weekend before school begins in
August. Additionally, the pool will remain closed on Mondays throughout the Summer for maintenance and budget
purposes. Wilson Pool provides diversified swimming programs that include recreational and lap swim time, morning
and afternoon swimming instruction for participants of all skill levels, water aerobics, and party rentals. This program
works in conjunction with the American Red Cross and Washington County Health Department to train and supervise
staff in order to operate the pool in a safe and sanitary method.
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Program Staff
Full -Time Equivalent Positions
4.26
4.26
4.26
4.26
Program Expenditures
Personnel Services
$
84,162
S
65,611
S
68,886
$
91,247
Materials and Supplies
5;011
12;937
12,948
12,937
Services and Charges
34.725
39914
29,254
30,197
Pool Charges
1,964
1.403
1,403
1,290
•Motor
Maintenance
639
2.123
1,950
2,123
$
126.501
S
121.988
$
114,441
$
137,794
Performance
Measures
Demand/Workload
1. Days of Swimming
86
62
62
62
2. Hours Open to Public
845
532
520
532
3. Staff Hours to Operate Pool
8.104
6,000
6;930
7,000
4. Swimming Lesson Enrollment
451
450
389
385
5. Building & Grounds Maint. Hours
294
290
226
225
6. Highest Daily Attendance
519
500
518
515
7. Total Attendance
20.177
14.446
18,000
18,000
8. Average Daily Attendance
235
233
290
290
Results
I. Cost per Hour of Operation
$
149.71
S
229.30
S
220.08
S
259.01
2. Cost per Participant
$
6.27
$
8.44
$
636
S
7.66
3. Revenues Produced
S
47.054
$
38.000
$
40;000
$
40,000
4. Cost per Participant After Revenues
$
3.94
$
5.81
$
4.14
$
5.43
•
157
Operations Department
Parks & Recreation Division
Parks Administration/Recreation Programs Program
Fund 1010 -General
Program 5220
Program Description, Goals, and Objectives:
This program makes provisions for the planning, scheduling, monitoring, and evaluation of the six Parks & Recreation
Programs to meet public needs for leisure services, facilities, and programs. This program provides organized
recreational opportunities through sport leagues, camps, and park scheduling. City operated programs include youth
softball and soccer (spring and fall), adult softball (spring, summer, and fall), 'adult flag football (fall), Champs
League, Summer Camps, and special events. Fayetteville continues to have the largest soccer and softball programs in
Arkansas. Assistance is given to sport associations, such as baseball organizations, to provide youth sport
programming. Staff provides support to the Parks and Recreation Advisory Board.
Summer Camps are offered for one week sessions in tennis. soccer, outdoor adventure, fitness, and drama. The
contract administration to operate concessions at Wilson, Lewis, Gary Hampton; and Lake Fayetteville is in this
program.
•
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 6.40 4.60 4.60 4.60
Program Expenditures
Personnel Services $ 360,013 $ 277,710 $ 274,075 S 271;909 •
Materials and Supplies 51,979 22,159 22,229 17;776
Services and Charges 112,199 109,542 119,682 119,644
Motorpool Charges 1,939 2,739 2;739 4;986
Maintenance 215 0 525 575
$ 526345 $ 412,150 $ 419,250 S 414,890
Performance Measures
Demand/Workload
1. PRAB Meetings 14 16 14 14
2. Soccer Teams/Participants 296 / 3.058 285 / 3,000 291 / 3,020 290 / 3,010
3. Adult Softball Teams/Participants 261 / 3.648 228/3,420 238 / 3,332 238 / 3.570
4. Girls Softball Teams/Participants 38 / 518 33 / 550 31 / 425 30 / 411
5. Concession Stands Contracted 4 4 4 4
6. Summer Camp Sessions/Participants 8 / 390 8 / 450 8 / 395 8 / 400
Results
1. Program Income S 347,132 $ 331;270 $ 325,000 $ 296,140
2. Concession Revenues $ 4,129 $ 4;200 $ 3,585 $ 3,600
3. Park Reservations 644 600 725 750
I
158
Operations Department
• Parks & Recreation Division
Lake Maintenance Program
Fund 1010 - General Program 5250
Program Description. Goals, and Objectives:
This program is responsible for operating, managing, and maintaining Lake Fayetteville, Lake Sequoyah, and Lake
Wilson. Annual contracts are awarded to boat dock operators at Lake Fayetteville and Lake Sequoyah for
management of the lakes according to City Ordinances. This contract includes monitoring and collecting fees for stall
rentals and fishing/boating permits. Staff provides maintenance to the facilities in order to improve safety and
enhance services for the public. The Arkansas Game and Fish Commission enforces State regulations and annually
stocks the lakes.
Program Staff
Full -Time Equivalent Positions
Program Expenditures
Actual Budgeted
2007 2008
Estimated
Tnnu
Budgeted
,)nno
0.10 0.10 0.10 0.10
Personnel Services $ 5.747 $ 5,276 $ 5,245 $ 5,467
Materials and Supplies 1,428 731 855 894
Services and Charges 69,734 72.280 72,199 74,895
Motor Pool Charges 591 586 586 466
• Maintenance 1,288 374 750 1,831
$ 78,788 $ 79,247 S 79,635 $ 83,553
Performance Measures
Demand/Workload
1. Daily/Season Fishing & Boating
Permits Lake Fayetteville
4;258
4.300
4,819
4,820
2. Daily/Season Fishing & Boating
Permits Lake Sequoyah
3.709
3,700
2,933
2,900
3. Boat Stalls Rented Lake Fayetteville
53
53
53
53
4. Boat Stalls Rented Lake Sequoyah
66
65
65
65
5. Lake Maintenance Hours
135
130
180
150
Results
1. Lake Fayetteville Income
$ 40,060
S 40.060
$ 41.805
. $ 42.000
2. Lake Sequoyah Income
$ 28,917
$ 28.900
S 25,180
$ 25,000
3. Cost of Lake Operations
$ 9,811
$ 10.287
$ 12,650
$ 16,553
159
Operations Department
Parks & Recreation Division
•Parks Maintenance Program
Fund 1010- General
Program Description, Goals, and Objectives:
Program 5260
This program makes provision for the maintenance of all parks, public lands, and the amenities to ensure safe, clean
recreational opportunities for the public. Maintenance includes mowing, trimming, litter control, irrigation,
horticultural enhancement, facility maintenance, and special projects. The program maintains, repairs, and renovates
all athletic fields within the City to ensure safe and high quality facilities that meet the needs of the softball, baseball,
and soccer leagues, as well as special interest groups including ultimate frisbee, volleyball, model airplane, and
horseshoe. Staff provides maintenance and field preparation for 20 softball/baseball fields and 32 soccer fields. The
maintenance of all City trails and the Urban Forestry Program is provided by this staff. This program
coordinates/supervises special recreational events/projects with volunteer/special interest groups.
Program Staff
Full -Time Equivalent Positions
Program Expenditures
Personnel Services
Materials and Supplies
Services and Charges
Motor Pool Charges
Cost Reimbursements
Maintenance
Capital
Actual
2007
20.54
$ 740,315
79,620
122,673
151,373
0
105,397
0
$ 1,199,378
Budgeted
2008
20.54
$ 758,710
89,480
133,055
160,809
(6,319)
107,714
7,740
$ 1,251,189
Performance Measures
Estimated
2008
20.54
$ 750,319
95,013
143,911
160,809
(6,319)
101,241
7,739
$ 1,252,713
Budgeted
2009
20.54
$ 746,556
99,088
145,345
194,269
(6,319)
111,495
0
$ 1,290,434
Demand/Workload
1.
Park Sites/Acreage
70 / 3,748
75 / 3,619
68 / 3,724
69 / 3,731
2.
Restrooms Maintained
13
13
13
13
3.
Tennis Courts/Athletic Fields
8 / 28
8 / 28
8 / 28
8 / 28
4.
Playgrounds/Skate Park/BMX
26 / 1 / 1
35/1/1
28/1/ 1
30 / 1 / 1
5.
Parks Adopted/# of Groups
17/22
7/20
17/27
18/30
6.
Trail Miles Maintained
30.0
40.0
33.0
37.0
Results
•
•
1.
Mowing/Trimming Hours
7,861
7,900
7,900
7,900
2.
Litter/Restroom Hours
4,885
4,900
4,900
4,900
3.
Athletic Field Maintenance Hours
10,702
11,000
10,800
10,800
4.
Playground Inspections/Repair Hours
103
100
110
120
5.
Volunteer Hours
170
175
225
200
6.
Urban Forestry Hours
3,016
3,200
3,100
3,100 •
7.
Trees Planted
150
200
125
150
8.
Trail Maintenance Hours
232
250
400
550
160
Operations Department
• Parks & Recreation Division
Yvonne Richardson Community Center Program
Fund 1010- General Program 5280
Program Description. Goals, and Objectives:
The mission of the Yvonne Richardson Community Center (YRCC) is to promote an educational, socialization, and
extracurricular learning environment for the multi -cultural population in the Southeast quadrant of Fayetteville. One
way YRCC plans to accomplish its mission is though the "Making the Grade Program - In Life" which focuses on
assisting school age children with homework and examination preparation, as well as providing culturally expanding
field trips and a rnentoring program. Grant funds are utilized to pay for special event programming to ensure the
events remain free to children and families in need of the services offered.
In 2009, a Program Coordinator position for the Yvonne Richardson Community Center was created from the Cable
Administration Division's PEG Center Office Coordinator position (1010.0600).
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Program Staff
Full -Time Equivalent Positions
2.00
2.00
2.00
3.00
Program Expenditures
Personnel Services
S 107,995 $
77,519 $
82,734
$ 134,629
Materials and Supplies
3,461
3,577
3,450
3,393
and Charges
22,562
43,462
41,766
22,191
•Services
Maintenance
2,054
1,147
1,700
2,850
$ 136.072 $
125.705 S
129,650
$ 163,063
Performance Measures
Demand/Workload
1. Food Basket Nights
12
12
12
12
2. # Weeks Make the Grade
14
32
32
32
3. # Summer Field Trips
14
18
40
18
4. Building & Grounds Maint. Hours
191
191
75
75
5. Hours of Operations
2,600
2,455
2,540
2,540
Results
I. Food Basket Participants 6,528 7,128 7,400 7,800
2. Make the Grade Participants (per Visit) 45 640 672 714
3. # Summer Field Trip Participants 219 630 756 630
r �
161
Operations Department
Parking & Telecommunications Division
Parking Management Program
Fund 1010 -General
Program Description. Goals, and Objectives:
Program 5300
This program manages and coordinates all downtown parking issues including implementing parking rules and
regulations; increasing public awareness of the ordinances that regulate parking; leasing off-street spaces; enforcing
parking ordinances; issuing citations for violation of parking ordinances; issuing notices and summons for overdue
parking citations; and responding to the needs of citizens regarding inquiries and complaints concerning parking
matters.
In 2009, this program will continue to update and replace signage in the downtown and Dickson Street areas. The
new signage will assist motorists in locating public parking and provide greater ease of mobility throughout the
Cultural Entertainment District. Staff will also continue a detailed cleaning and litter control program for the
downtown and Dickson Street areas.
Program Staff
Full -Time Equivalent Positions
Program Expenditures
Personnel Services $
Materials and Supplies
Services and Charges
Motorpool Charges
Maintenance
Actual
2007
3.50
169.356
7,810
3,159
4,949
3,442
$ 188,716
Budgeted
2009
3.50
$ 177,507
9,340
4.850
3,902
4.850
$ 200,449
Performance Measures
Estimated
200R
3.50
$ 175.427
9.100
4.520
3.902
4,806
$ 197.755
Budgeted
2009
3.50
$ 181,452
9.340
4,850
4,208
4,850
$ 204,700
•
•
Demand/Workload
1. On/Off-Street Metered Spaces 240 / 320 235 / 320 238/320 238 / 320
2. On/Off-Street Timed Spaces 154/ 115 159/ 120 154/ 120 154/ 120
3. Gated Parking Spaces 731 731 731 731
4. Un-Metered (Free) Spaces 531 536 519 519
5. Parking Tickets Issued 16,912 12,000 ] 5.500 15,000
6. Parking Meters 506 501 504 504
7. Planned Lot Cleanings 333 300 330 300
Results
1. Parking Tickets Voided 832 600 760 600
2. Cost of Parking Tickets Voided $ 5,205 $ 3,500 $ 3.800 $ 3,500
3. Parking Ticket Revenue $ 89,625 $ 65.000 $ 83.170 $ 83,300
4. Parking Revenue (General Fund) $ 58.891 $ 53,000 S 58.800 $ 58,600
5. Parking Revenue (Off -Street Fund) $ 325,541 $ 300.000 $ 300.000 $ 300,000 •
162
Operations Department
• Planning & Development Management Division
Planning & Development Management Director Program
Fund 1010- General Program 6200
Program Description. Goals, and Objectives:
The purpose of this program is to make certain that as the community continues its rapid expansion in both its
regulatory framework and its vision for the future, that the developers, builders, and business entrepreneurs investing
and building in the community are treated fairly, with consistency, and with predictability through the community's
development review and approval process. The role of this program is to cross divisional and departmental lines of
authority when issues conflict and to create a more seamless regulatory framework.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 1.00 1.00 1.00 1.00
Program Expenditures
Personnel Services
$ 122,842 $
123,930 $
88,582 $
0
Materials and Supplies
266
912
235
0
Services and Charges
5,664
1,900
506
0
$ 128,772 $
126,742 $
89,323 $
0
• Demand/Workload
Cl
Performance Measures
1. Implement City Plan 2025.
2. Implement capital improvements as identified in the 2008-2012 Capital Improvements Program.
3. Continue implementation of the Downtown Master Plan recommendations.
4. Continue to implement the Master Transportation Plan recommendations.
5. Continue to implement the Mayor and City Council Strategic Plan recommendations.
6. Streamline the development review process.
163
Operations Department
Engineering Division
Engineering Design Services Program
Fund 1010 -General
Program 6210
Program Description, Goals, and Objectives:
This division is responsible for all in-house professional engineering design services. Services provided consist of
surveying, drafting, preliminary engineering design, final design, and bidding for capital improvement projects.
Capital projects include the design and construction of streets, sanitary sewers, water systems, and other public works
projects for the City that have been identified through the capital improvements program or by the administration.
Program Staff
Full -Time Equivalent Positions
Program Expenditures
Personnel Services
Materials and Supplies
Services and Charges
Motorpool Charges
Maintenance
Actual
2007
6.00
$ 193123 ,
10,159
3,019
n
I1
$ 209.414
Budgeted
2008
6.00
$ 179,862
10,453
3.459
4,640
80
$ 198.494
Performance Measures
Estimated Budgeted
2008 2009
6.00 6.00
$ 180,471
8336
3,000
4,640
60
$ 196,507
$ 193,355
8,899
3,395
4,666
80
$ 210,395
Demand/Workload
1. Projects Assigned
14
14
15
9
2. Value of Projects Assigned
S 36.000.000
$ 46,800,000
$ 46,200,000
S 31,650,000
3. Surveying Projects Assigned
20
20
22
25
Results
I. Projects w/Final Design
3
8
7
7
2. Value of Projects w/Final Design
$ 2,940,000
$ 22,000,000
$ 17,000,000
S 15,800,000
is
is
Operations Department -
• Engineering Division
Engineering Operations & Administration Program
Fund 1010- General Program 6220
Program Description, Goals, and Objectives:
This program provides contract management of outside engineering and construction services; design review and
oversight of waterline, sanitary sewer, storm sewer, drainage, sidewalk, and street projects; and engineering design
criteria and specifications for all infrastructure work within the City. This program also offers technical assistance in
response to citizen requests and water and sanitary sewer tap orders. Additionally, staff provides technical review of
all subdivisions, lot splits, and small and large scale developments for compliance with the City's design criteria. As a
participant in the National Flood Insurance Program, this program provides flood hazard program administration and
plan review, as well as EPA Phase II NPDES stormwater and erosion control program development and permit
compliance. This program also maintains records for subdivisions, utilities, and other city related maps and provides
administration of the Right -of -Way Acquisition and Public Construction programs.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 8.00 8.00 8.00 8.00
Program Expenditures
•Personnel Services $ 487,648 $ 493,677 $ 490,160 $ 520,774
Materials and Supplies 12,297 9,666 11,350 12,250
Services and Charges 14,951 18,526 15,670 18,590
Motorpool Charges 6,525 6,295 6,295 6,346
Maintenance 369 150 150 150
$ 521,790 $ 528,314 $ 523,625 $ 558,110
Performance Measures
Demand/Workload
1.
CIP Projects Assigned
16
11
12
8
2.
Value of CIP Projects Assigned S
23,500,000 S
26,500,000 $
21,500,000 $
37,600,000
3.
Plats Reviewed
47
75
40
50
4.
Construction Plans Reviewed
296
375
250
325
5.
Grading Permits Issued
97
140
65
80
6.
Floodplain Development Permits Issued
15
25
12
18
Results
-
I.
CIP Projects Completed
4
5
4
4
2.
Value of CIP Projects Completed $
3,400,000 $
5,900,000 $
3,500,000 S
18,400,000
3.
Percent of CIP Projects Completed
within Budget
100
100
100
100
4.
Average Review Time for Construction
Plans - Weeks
1.1
2.0
2.0
2.0
r1
LJ
Operations Department
Engineering Division •
Right -of -Way Acquisition Program
Fund 1010 -General Program 6230
Program Description, Goals, and Objectives:
This program provides land agent services to acquire property, easements, and rights -of -way as required by various
capital improvements and other City departments; maintains records of City properties, easements, and rights -of -way;
provides services for the sale or purchase of property; and responds to inquiries and requests from other City divisions
and the genera] public.
Actual Budgeted . Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 3.00 3.00 3.00 3.00
Program Expenditures
Personnel Services $ 98,716 $ 92,369 $ 87,733 $ 95,280
Materials and Supplies 2,162 1,700 1_550 1,700
Services and Charges 310 1,330 450 1,330
$ 101,188 $ 95,399 $ 89.733 $ 98.310
Performance Measures •
Demand/Workload
1. Projects Requiring Acquisition of
Easements and ROW 13 18 14 18
2. Management of Appraisal Service
Contracts 2 9 5 9
3. Acquisition/Disposal of Property 1 3 2 3
4. Acquisition of Easements/ROW 140 110 130 130
Results
1. Average Response Time for
Information Requests - Days 2 2 2 2
2. Average Time for Easement
Acquisition - Months 3 3 3 3
3. Easements Requiring Condemnation 2 2 4 2
•
166
C
Operations Department
Engineering Division
Public Construction Program
Fund 1010 -General
Program 6240
Program Description, Goals, and Objectives:
This program provides inspection and construction management services for projects designed and/or constructed by
City staff; supplemental inspections for projects designed by private engineering firs and constructed by private
developers; oversight of construction site erosion prevention; recommendations for acceptance of water lines, sanitary
sewer lines, storm drainage, streets, driveways, and sidewalks for City ownership and subsequent maintenance; and
ADA review for compliance for pedestrian safety on sidewalks and driveways.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 5.00 5.00 5.00 5.00
Program Expenditures
Personnel Services $ 282,758 $ 284,964 $ 278,936 $ 292,960
Materials and Supplies 8,922 7,600 11040 14,910
Services and Charges 1,179 1,310 1.210 1,310
Motorpool Charges 20,234 17,151 17,151 15,900
• Maintenance 947 880 800 977
$ 314.040 $ 311.905 $ 311.137 $ 326,057
Performance Measures
Demand/Work load
1. C1P Projects 6 6 6 5
2. Small Developments (< I acre) 36 70 35 45
3. Large Developments (> I acre) 34 50 25 35
4. Residential Subdivisions 5 15 10 15
5. Sidewalk Inspections 1,453 1,600 1,200 1,400
Results
I. Percent All Inspections Performed
within 48 Hours 100 100 100 100
L�
167
Operations Department
Current Planning Division •
Current Planning Program
Fund 1010- General Program 6300
Program Description, Goals, and Objectives:
This program manages the administration and enforcement of zoning and development regulations for the City and its
planning area; provides professional services and policy advice to the Mayor, the City Council, the Planning
Commission, committees, and other City divisions involved in growth management; processes all land use activity and
reviews building permits to ensure compliance; performs field analysis and inspection; formulates recommendations;
responds to public inquiries and complaints; and issues violation notices when necessary. Funds are organized to
support the essential functions necessary to comply with notification requirements, public hearings, research, and
reporting activities. Increased efficiency, productivity, and consistency are priorities for this program.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 9.00 9.00 9.00 9.00
Program Expenditures
Personnel Services $ 414,774 S 477,507 $ 430,818 $ 494,131
Materials and Supplies 20,043 18,058 12,690 19,068
Services and Charges 15,337 30,860 18,198 29,850 •
Motorpool Charges 7,666 6,991 6,991 6,146
Maintenance 0 350 200 350
$ 457,820 $ 533,766 $ 468,897 $ 549,545
Performance Measures
Demand/Workload
1. Public Meetings & Agendas Sessions 105 120 106 110
2. Development Consultant
Meetings/Staff Hours 700 / 559 800/530 646 / 512 700 / 553
3. Planning Reports 723 900 625 750
4. Violations Reported 1,961 1,750 2,532 2,250
5. Building Permits Reviewed/Staff Hours 1,271 / 636 1,300 / 650 1,106/544 1,200 / 600
Results
1. Sets of Minutes/Agendas Assembled 52 / 95 75 / 100 60 / 84 65/85
2. Zoning Items/Staff Hours 127 / 1,016 125 / 1,000 108 / 864 110 / 880
3. Board of Adjustment/Staff Hours 48/96 60 / 120 24/48 35 / 70
4. Development Items/Staff Hours 149 / 1,490 200 / 2,182 95 / 1,056 125 / 1,388
5. Administrative Items/Staff Hours 78 / 156 70 / 140 70 / 140 70/140
6. Percent of Violation Response ≤ 15 Days 100 100 100 100
Operations Department
• Current Planning Division
Planning Commission Program
Fund 1010 - General Program 6305
Program Description, Goals, and Objectives:
The Planning Commission operates under the guidelines of both state statutes and city ordinance. The Commission
makes recommendations to the City Council regarding zoning changes and annexations as well as recommendations
concerning amendments or changes to the Master Street Plan, Comprehensive Land Use Plan, and other
comprehensive planning elements and revisions to the Unified Development Code. The Commission also considers
and exercises final approval jurisdiction over subdivision and large scale development plans as well as conditional use
permit applications.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 0.00 0.00 0.00 0.00
Program Expenditures
Personnel Services $ 39,562 $ 44,000 $ 47,232 $ 43,596 .
Services and Charges 1,141 1.325 1,246 1,325
$ 40,703 $ 45,325 $ 48,478 $ 44,921
•Performance Measures
Demand/Workload
1. Public Meetings & Agendas Sessions 70 120 72 75
2. Zoning Items Reviewed 127 125 108 125
3. Development Items Reviewed 149 200 95 125
4. Dwelling Units Approved 3,631 3.500 1,716 1,800
5. Non -Residential Sq. Footage Approved 707,311 700,000 642,542 700,000
169
Operations Department
Planning & Development Management Division •
Long Range Planning Program
Fund 1010 -General Program 6310
Program Description. Goals, and Objectives:
This program is responsible for the coordination, administration, and implementation of the Comprehensive Plan
2025, Master Street Plan, specific area plans, neighborhood zoning studies, and specialized ordinance development
and research. Staff provides support and research services to other divisions, the Planning Commission, and City
Council. This program is responsible for developing tools for the implementation of the City's Downtown Master
Plan.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 4.00 4.00 4.00 4.00
Program Expenditures
Personnel Services $ 208.007 $ 213,328 S 207,964 $ 230,846
Materials and Supplies 2,660 3.457 2,842 4,369
Services and Charges 8,161 14,070 8,080 6,185
Maintenance 3,330 3,600 3,600 3,600
$ 222,158 $ 234,455 $ 222,486 $ 245,000
Performance Measures •
Demand! Workload
1. Committee & Task Force Meetings 59 70 50 60
2. Community Outreach Programs 30 30 30 30
3. City Council 2003-2008 Strategic
Plan Actions 7 5 8 6
Results
1. Ordinances Developed & Amended 7 5 6 5
2. General Plan Amendments & Updates 1 1 1 I
3. Studies & Policies Adopted 0 2 2 2
is
170
Operations Department
• Building Safety Division
Building Safety Program
Fund 1010 - General Program 6400
Program Description, Goals, and Objectives:
Building Safety promotes and protects the public's safety, health, and welfare by assuring that homes and buildings
in which the citizens of the community reside and work are designed and constructed to be reasonably free from
hazards. It is the goal of the division to serve the community by providing on -site inspections, consultations and
education, maintaining a • construction library, archiving construction documents, and posting information to
accessfayetteville.org. The current goal is to place a higher emphasis on energy code compliance, which includes
providing feedback to builders to help construct more energy efficient buildings.
During 2008, staff initiated a series of contact opportunities to promote building safety and of available resources.
With guidance from the Mayor's ad -hoc committee on energy efficiency, staff adopted the Arkansas Energy Code
then helped develop and implement the Residential Energy Efficiency Program. Despite the downturn in •the
marketplace, 2008 was a record year for dwelling units permitted due to several major apartment complexes.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 11.00 11.00 11.00 11.00
• Program Expenditures
Personnel Services S 589,847 $ 604,055 $ 604,486 $ 621,374
Materials and Supplies 27,810 20,478 20,688 20,283
Services and Charges 25,142 22,744 22,534 22,032
Motorpool Charges 23,407 21,432 21,432 24,211
Maintenance 7,000 7,000 7,000 7,000
$ 673,206 $ 675,709 $ 676,140 $ 694,900
Performance Measures
Demand/Workload
1. Building Plans Submitted 1,221 1,400 1,156 1,200
2. Building Permits Submitted 1,221 1,400 1,156 1,200
3. Other Permits & Applications
Applied for 4,453 5,200 3,888 4,000
4. Requests for Inspections 28,693 30,000 22,528 26,500
Results
I. Average Number of Days for First
Review of Building Plans 4 4 4 4
2. Average Number of Inspections
Per Day Per Inspector 21 22 21 20
3. Percent of Inspections Where
• Violations are Found 14 15 14 15
4. Valuation of Work Permitted $ 282,642,878 $ 350,000,000 $ 407,590,314 $ 375,000,000
5. Permit Fees Collected $ 1,200,601 $ 1,500,000 $ 1,750,500 $ 1,600,000
171
Operations Department
Community Resources Division •
Code Compliance Program
Fund 1010 - General Program 6420
Program Description. Goals, and Objectives:
This program seeks to enhance the health, safety, and general welfare of neighborhoods and citizens through efficient
and effective City code enforcement. All actions are conducted in a responsive and fair manner focusing on customer
service and public awareness, while respecting the property rights of citizens. This is accomplished by Code
Compliance Officers patrolling designated areas of the City on a rotating basis, as well as responding to complaints
filed by citizens in reference to possible code violations. If violations are found through the inspection process,
established program procedures are implemented to correct the violation. The program also conducts educational
presentations on city codes.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 5.75 5.75 5.75 5.75
Program Expenditures
Personnel Services $ 257,706 $ 277,843 S 257,643 $ 268,799
Materials and Supplies 10,049 10,900 10.900 12,575
Services and Charges 42,751 35.295 35.275 28,675
Motor Pool Charges 14,424 16,201 16,201 20,069 •
Maintenance 696 820 820 845
S 325.626 $ 341.059 $ 320.839 $ 330,963
Performance Measures
Demand/Workload
I. Service Requests 3,993 4,500 4,800 4,500
A. Service Requests w/Cases
Attached 1,407 ],600 1.600 1,600
Results
I. % of Cases Resolved 96 95 95 95
2. Cases Issued Citations 2 5 3 5
3. Average Code Inspections per Day
per Inspector 8 8 9 9
•
172
Operations Department
Transportation Division
Operations & Administration Program
Fund 2100 - Street
Program 4100
Program Description, Goals, and Objectives:
This program manages and coordinates construction and maintenance of rights -of -way, streets, sidewalks, drainage,
and traffic control within the City. Also managed by this program are the In -House Pavement Improvement Project,
the Sidewalk Improvement Project, and the Trail Development Project, which are funded in the City's Sales Tax
Capital Fund.
Actual Budgeted
2007 2008
Estimated Budgeted
2008 2009
Program Staff
Full -Time Equivalent Positions 7.00 7.00 7.00 7.00
Program Expenditures
Personnel Services
Materials and Supplies
Services and Charges
Motorpool Charges
Cost Reimbursements
Maintenance
$ 432,079 $
566,628 $
508,410 $
521,304
40,404
44,341
39,530
49,742
611,335
618,680
618,827
685,328
5,099
4,011
4,011
4,325
0
13,848
13,848
14,472
25,890
34,340
34,340
33,814
$ 1,114,807 $
1,281,848 $
1,218,966 $
1,308,985
Performance Measures
Demand/Workload
1. Service Requests Received
(Includes Emergency Calls) 2,328 2,400 2,400 2,400
2. Value of CIP Programs Managed $ 3,124,000 $ 3,214,000 $ 3,214,000 $ 4,395,900
Results
1. % of Service Requests with Initial
Contact within 48 Hours
100 100 100
173
Operations Department
Transportation Division
Right -of -Way Maintenance Program
Fund 2100 - Street
Program 4110
Program Description, Goals. and Objectives:
This program is responsible for the emergency clean-up of street rights -of -way in response to storms or other extreme
situations; litter control, the mowing of required rights -of -way eight times per year, trimming around traffic islands
and City maintained rights -of -way, and any other areas not required to be maintained by property owners.
Program Staff
Full -Time Equivalent Positions
Program Expenditures
Personnel Services
Materials and Supplies
Services and Charges
Motorpool Charges
Maintenance
Capital
Actual Budgeted
I)nm ,fllnx
Estimated
I)nna
Budgeted
Tnnn
4.00 4.00 4.00 4.00
•
$ 163,494 $ 173,807 $ 156,518 $ 173,452
26,907 32,504 32;504 34,650
4,701 0 0 0
90,669 80,030 79,897 90,317
1,761 2,168 2,168 2,168
7,988 0 0 0
S 295,520 $ 288,509 $ 271,087 $ 300,587 •
Performance Measures
Demand/Workload
1. Trustee Hours Available for Litter
Removal
1,500
1,500
1;500
500
2. Scheduled Hours of ROW Brush and
Tree Trimming
3,500
4;000
4,000
4,000
3. Lane Miles Maintained by Sweeper
3,000
2.750
2,750
2,750
Results
I. Pounds of Litter Removed
104,390
140.000
100,000
100,000
2. % of Lane Miles Swept
109
100
100
100
174
S
Operations Department
Transportation Division
Street Maintenance Program
Fund 2100 - Street
Program 4120
Program Description, Goals, and Objectives:
This program maintains the streets in the best possible condition, free from defects and safety hazards, while providing
the most cost-effective maintenance techniques. Planned services include, but are not limited to: crack sealing, pot
hole patching; spot surface repairs; asphalt overlays; street cut repairs; repair of sub -base; gravel street maintenance;
curb and gutter repair/installation; shoulder repair; street evaluations; stockpiling of materials; guardrail
repair/installation; street sweeping; and work for other divisions. Approximately 50 miles of pavement marking will
be applied during the year. Snow and ice removal as well as storm damage repairs are included in this program.
During the winter months, personnel are scheduled 24 -hours per day, as needed, to ensure the safest possible travel
conditions. This program responds to emergency calls as situations merit.
Program Staff
Full -Time Equivalent Positions
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
25.40 25.40 25.40 25.40
Program Expenditures
Personnel Services $ 901,277 $ 854.157 S 854.157 $ 843,469
Materials and Supplies 189;498 165,750 244,790 249,739
•Services and Charges 16.735 20,332 20.332 23,500
Cost Reimbursements 0 (440,951) (520,451) (520,451)
Motorpool Charges 309.395 703,283 702,148 710,792
Maintenance 8,155 16,964 16.964 16,964
$ 1,425.060 $ 1.319,535 $ 1.317,940 $ 1,324,013
Performance Measures
Demand/Workload
I. Asphalt Overlay (Miles) 18.24 18.00 13.00 13.00
2. Pot Hole Repair Requests Received or
Planned 102 100 100 100
3. Contracted Miles of Street Striping
Scheduled 50 50 50 50
Results
1. % ofAsphalt Overlay Completed 101 100 72 100
2. % Pot Hole Service Requests
Completed in 48 Hours 100 100 100 100
3. % of Miles Contracted for Striping
Completed 100 100 100 100
175
Operations Department
Transportation Division
Drainage Maintenance Program
Fund 21.00- Street
Program Description, Goals, and Objectives:
Program 4130
This program ensures that drainage systems on public rights -of -way and improved drainage systems, accepted by the
City, are free of uncontrolled growth and blockages. Included among the activities performed are cleaning and
reshaping of drainage ditches; removal of silt and debris from drop inlets; power washing of blocked driveway tiles;
installation of drain tiles and french drains; inspection and cleaning/maintenance of bridges; and other drainage related
repairs. The maintenance listed is restricted to street rights -of -way and drainage easements only and is performed in
order to provide needed drainage capacity and to reduce flooding incidents.
•
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Program Staff
Full -Time Equivalent Positions
7.00
7.00
7.00
7.00
Program Expenditures
Personnel Services $
304,094 $
336,272 $
278,978 $
344,784
Materials and Supplies
100,936
95,627
99,627
91,627
Services and Charges
4,666
3,288
3,288
5,000
Motorpool Charges
142,755
117,879
107,260
133,406
Maintenance
5
3,874
3,874
3,874 •
S
552,456 S
556,940 $
493,027 $
578,691
Performance Measures
Demand/Workload
1. Scheduled Drain Cleaning (Feet)
17,824
25,000
25,000
20,000
2. Scheduled Drain Tile Installation (Feet)
9,986
3,500
3,500
4,500
3. Stormwater Drop Inlets Maintained
10,408
3,700
3,700
4,500
1.
%
Ditch Cleaning Plan Completed
72
100
100
100
2.
%
of Drain Tile Installation Completed
285
100
100
100
3.
%
of Stormwater Drop Inlets Serviced
281
100
100
100
[1
176
Operations Department
• Transportation Division
Traffic Engineering & Planning Program
Fund 2100 - Street Program 5315
Program Description, Goals, and Objectives:
This program provides for the installation and maintenance of traffic signals, traffic signs, street markers, and signs for
other divisions as warranted by the Federal Highway Administration Manual on Uniform Traffic Control Devices
(MUTCD). This program also performs traffic studies and traffic counts as needed.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 6.00 6.00 6.00 6.00
Program Expenditures
Personnel Services $ 332,665 S 364,851 $ 345,827 $ 369,383
Materials and Supplies 57,095 61,666 55,516 60,916
Services and Charges 5,180 10,763 10,213 11,800
Motorpool Charges 1 25,135 31,795 31,657 42,987
Maintenance 25,605 35,877 42,577 32,777
$ 445,680 $ 504,952 $ 485,790 $ 517,863
• Performance Measures
Demand/Workload
1. Traffic Signals Maintained 90 94 99 100
2. Traffic Signal Conflict Monitors to
Certify 90 94 99 100
3. Traffic Service Requests Received 600 600 600 600
Results
I. % of Traffic Cabinets Preventive
Maintenance Complete 100 100 100 100
2. % of Traffic Signal Conflict
Tested/Certified 100 100 100 100
3. % of Service Requests Completed
within 30 Days 100 100 100 100
n
177
Operations Department
Transportation Division
Street & Trail Construction Program
Fund 2100 - Street
Program Description, Goals, and Objectives:
Initiated in 2005, this program provides the manpower and equipment needed to construct new trails designated in the
Trail Master Plan. The goal for this program includes constructing five miles of new trail each year. By providing
connectivity to existing trails and developing a new citywide trail system for walkers, joggers, and bicycles, this
program provides alternative transportation opportunities for citizens and promotes citizen health and safety.
Expenditures from this program are charged to the Trail Development Project in the Sales Tax Capital Improvement
Fund.
Program Staff
Full -Time Equivalent Positions
Program Expenditures
Personnel Services
Materials & Supplies
Cost Reimbursements
Motorpool Charges
Maintenance
$ 0 $ 505,378
Performance Measures
Personnel Services for Trail
Construction
Trail to Construct (Miles)
Trail to Renovate (Miles)
Bridges to Construct
% Trail Construction Completed
Trail Renovation Completed
% Bridges Construction Completed
$ 0
46,300
(214,950)
168,650
500,000
$ 500,000
$ 968,000
Operations Department
• Transportation Division
Sidewalks Program
Fund 2100 - Street Program 5530
Program Description, Goals, and Objectives:
This program provides for the installation of new sidewalk; the removal and replacement of damaged or deteriorated
sidewalk; and ADA access ramp installation or repairs. In 2009, this program will focus on the continued efforts to
provide sidewalk connectivity throughout the City while concentrating around school areas. This program, through
the addition of a slip form paver, will assist with installation of the curb and gutter and trail projects requiring concrete
work.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 10.10 10.10 10.10 10.10
Program Expenditures
Personnel Services $ 188,905 $ 237,706 $ 233,612 $ 237,087
Materials and Supplies 26,013 44,273 44,273 50,619
Motorpool Charges 66,463 87,931 86,797 83,024
Cost Reimbursements 0 (15,183) (15,183) (15,183)
Maintenance 1,661 6,600 6,600 6,600
• $ 283,042 S 361,327 $ 356,099 $ 362,147
Performance Measures
Demand/Workload
1. Scheduled Sidewalk Construction 15,120 18,000 18,000 18,000
2. ADA Access Ramps to Install 72 60 60 60
Results -
1. % of Sidewalk Construction
Completed 84 100 100 100
2. % of Ramps Installed 120 100 100 100
•
179
Operations Department
Parking & Telecommunications Division
Off -Street Parking Program
Fund 2130 - Off Street Parking
Program 9130
Program Description, Goals, and Objectives:
This program manages and coordinates all downtown parking issues including implementing parking rules and
regulations; increasing public awareness of the ordinances that regulate parking; leasing off-street spaces; enforcing
parking ordinances; issuing citations for violations of parking ordinances; issuing notices and summons for overdue
parking citations; and responding to the needs of citizens regarding inquiries and complaints concerning parking
matters.
In 2009, staff will continue the development and implementation of a downtown residential parking program and
continue with the plans of constructing a parking garage in the Dickson Street area.
Program Staff
Full -Time Equivalent Positions
Actual Budgeted
2007 • 2008
1.00 1.00
Estimated
2008
1.00
Budgeted
2009
1.00
•
Program Expenditures
Personnel Services
$ 43,220 $
53,272 $
50,781 $
53,071
Materials and Supplies
15,372
18,098
17,000
24,490
Services and Charges
89,837
88,235
76,932
91,492
Motorpool Charges
17,422
18,430
17,930
19,594 •
Maintenance
9,227
44,673
33,347
35,953
Capital
0
25,000
25,000
43,850
Transfers to Outside Agencies
66,956
105,500
66,910
78,850
$ 242,034 $
287,900 $
347,300
353,208 $
Performance Measures
Demand/Workload
1. Off -Street
Metered Spaces
320
320
320
320
2. Off -Street
Timed Spaces
115
120
120
120
Results
1. Off -Street Parking Revenue $ 325,541
$ 300,000 $ 300,000 $ 300,000
is
180
Operations Department
• Community Resources Division
Administration & Planning Program
Fund 2180 - Community Development Program 4930
Program Description, Goals, and Objectives:
This program is responsible for administering the costs and charges related to the planning and implementation of
community development projects funded in whole or in part by the Community Development Block Grant (CDBG).
Program costs are limited to those of overall program management, coordination, monitoring, and evaluation.
Administration activities include providing general project management; annual planning ensuring compliance with
Fair Housing Standards; soliciting citizen participation; and ensuring regulatory compliance regarding Federal Labor
Standards and Environmental Review, as well as other statutory requirements.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 2.05 1.55 1.55 1.55
Program Expenditures
Personnel Services $ 89,647 $ 148,780 $ 148,780 $ 107,819
Materials and Supplies 7,127 10,100 10,100 4,600
Services and Charges 35,415 62,591 62,591 8,940
$ 132,189 $ 221,471 S 221,471 $ 121,359
• Performance Measures
Demand/Workload
1. Public Hearings 1 2 1 1
2. CDBG & HOME Applications 1 2 2 2
3. Sub -Recipient Monitoring 6 7 7 7
4. Audit/Monitoring Resolution 1 0 1 1
5. Related Statutory Compliance 0 0 0 0
Results
1. Application Preparation &
Activities 3 3 3 3
2. Contract Administration 4 5 4 4
3. % Activities Completed by Deadline 100 100 100 100
•
181
Operations Department
Community Resources Division
Housing Services Program
Fund 2180 -Community Development Pfogram 4940
Program Description, Goals. and Objectives:
This program provides assistance for low and moderate income homeowners through moderate rehabilitation activity.
The program also addresses conditions that threaten the immediate health or safety of the occupants; administers the
homeowner component of the Redevelopment Program; and provides assistance for homeowners in meeting the
requirements of City codes in the target area. This program also assists in the establishment of the attainable housing
program.
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Program Staff
Full -Time Equivalent Positions
1.70
2.20
2.20
2.20
Program Expenditures
Personnel Services
$ 83,481 $
85,763 $
85.763 $
91,173
Materials and Supplies
2,826
8,450
8,450
6,500
Services and Charges
233,915
457,574
457,574
178,840
Motor Pool Charges
4,059
3,752
3,752
3,485
Demand/Workload
1. Applications Requested
2. Project Inspection Visits
3. Project Specifications/Bids
Results
1. Eligibility Verifications
2. % Rehab Projects Completed
3. % Emergency Repairs Completed
4. Clients Served
5. Decrease in the Number of
Substandard Housing Units
•
$ 324,281 $ 555,539 $ 555,539 $ 279,998 •
Performance Measures
35
40
40
60
224
1,700
160
390
24
40
40
40
35
40
40
60
100
100
100
100
100
100
100
100
100
125
100
60
59;
40 40 40
•
Operations Department
• Community Resources Division
Redevelopment Program
Fund 2180 - Community Development Program 4945
Program Description. Goals. and Objectives:
This program provides for land acquisition, targeted code compliance, and raze and removal projects. The program
may allow private, not -for-profit organizations or other public agencies to use the acquired real property to meet one
of HUD's national objectives. Beautification of the City through the enforcement of municipal ordinances 95.01,
164.14, and 173.08 will be enforced within the target area via an officer of the program. The program will also be
able to fund raze and removal projects for deteriorating buildings.
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Program Staff
Full -Time Equivalent Positions 1.00 1.00 1.00 1.00
Program Expenditures
Personnel Services
$ 34,328 $
36,839 $
36,839 $
38,637
Materials and Supplies
2,448
6,336
6,336
3,836
Services and Charges
115,755
68,944
68,944
2,100
$ 152,531 $
112,119 $
112,119 $
44,573
Performance Measures
Demand/Workload
1. Service Requests 353 1,000 500 500
A. Service Requests w/Cases
Attached 175 400 350 350
2. Applications for Federal Assistance
for Violations Received 6 25 25 30
Results
I . % of Cases Resolved
2. Cases Issued Citations
3. Average Code Inspections Per Day
Per Inspector
4. % of Applications Approved
•
96
95
90
90
0
3
2
2
5
7
5
5
100
100
100
100
183
Operations Department
Community Resources Division
Public Services Program
Fund 2180 - Community Development Program 4970
Program Description, Goals. and Objectives:
This program provides funding for taxi coupons for the elderly, as well as transportation assistance for low to
moderate income citizens of the community. In addition, the program funds other community services for low to
moderate income individuals.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 0.00 0.00 0.00 0.00
Program Expenditures
Services and Charges $ 78,444 $ 107,044 $ 107,044 $ 90.000
$ 78,444 S 107,044 S 107,044 $ 90,000
Performance Measures
•
Demand/Workload
]. Taxi Coupons Issued 4,000 6,000 3,600 3,600 •
2. Requests for Applications 30 100 75 75
Results
1. Taxi Coupons Used 4,000 5,000 3,600 3,600
2. %ofApplicationsApproved 100 100 100 ]00
•
Operations Department
• Community Resources Division
Public Facilities & Improvements Program
Fund 2180 - Community Development Program 4990
Program Description, Goals. and Objectives:
This program carries out a variety of eligible activities as specified by the Department of Housing and Urban
Development. Each activity must meet a national objective of the CDBG Program and at least 60% of CDBG funds
are expended to benefit low to moderate income persons.
Eligible activities include acquisition, construction and reconstruction, or installation of public facilities such as
streets, sidewalks, storm drainage, parks and recreation improvements, and community service facilities.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 0.00 0.00 0.00 0.00
Program Expenditures
Services and Charges $ 26,042 S 180,000 $ 180,000 $ 100,000
$ 26,042 $ 180,000 $ 180,000 $ 100,000
•
C1
185
Operations Department
Community Resources Division
EDI Attainable Housing Grant Program
Fund 2185 - EDI Attainable Housing Grant Program 4985
Program Description, Goals, and Objectives:
This program is a housing partnership in an effort to provide attainable/affordable housing for teachers, nurses,
firefighters, police officers, and others in the similar income range.
Program Staff
Full -Time Equivalent Positions
Actual Budgeted
)nm 7nns
Estimated
2008
Budgeted
,)nno
0.00 0.00 0.00 0.00
Program Expenditures
Services and Charges $ 0 $ 656,600 $ 656,600 $ 0
$ 0 $ 656,600 $ 656,600 $ 0
•
CI
Operations Department
• Parks & Recreation Division
Parks Development Program
Fund 2250 - Parks Development
Program Description, Goals, and Objectives:
Program 9250
This program plans, schedules, and executes the expenditure of a I'% Hotel, Motel, & Restaurant (HMR) tax for
acquisition, promotion, and development of parks. This includes establishing horticultural elements in City parks, the
square gardens, and public lands; the promotion of the Gulley Park Summer concert series, softball and soccer
tournaments; and administration of the Park Land Dedication Ordinance and capital projects. Funds allocated to the
Fayeneville Boys & Girls Club and the NWA Economic Development District are included to provide recreational
services as outlined in the working agreements. The City's urban forester position is funded in this program to help
establish and sustain a comprehensive tree preservation and planting program as well as to administer the Tree
Preservation Ordinance.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 20.05 21.85 21.85 21.85
Program Expenditures
Personnel Services S 943,949 $ 1,104,073 $ 1;070,989 $ 1,120;861
Materials and Supplies 85,894 111,274 111,274 124,386
•Services and Charges 94,148 55,772 55,713 55,383
Motor Pool Charges 38,602 43,053 43.053 52,672
Cost Reimbursements 84.168 84,168 84,168 87.948
Transfers to Outside Agencies 225,000 177,750 177,750 177.750
Maintenance 18,531 18,100 18,018 18;000
Capital 0 4,310 4,310 0
$ 1.490,292 $ 1,598,500 $ 1.565,275 $ 1,637.000
Performance Measures
Demand/Workload
I. Ordinance Plats Reviewed 317 425 230 300
2. Summer Concerts 7 6 6 6
3. Movies in the Park 7 N/A 2 N/A
4. Tournaments Hosted 9 13 I5 14
5. Horticulture Square Footage 264,075 264.075 264.075 266.275
6. Tree Pre -Ordinance Plats Reviewed 367 475 280 350
Results
I. Ordinance Revenues/Acreage Deeded $482,490 / 42 $434,633 / 15 $365,437 / 6 $245.160 / 8
2. Summer ConcertAttendance 9,150 17,000 12,000 12,000
3. Movies in the Park Attendance 1;385 N/A 500 N/A
4. Tournament Economic Impact $ 2.589,020 $ 2.000,000 $ 1,750.000 1,750,000
•5. Horticulture Beautification Hours 9.213 10.000 9.200 9,200
6. Tree Escrow Dollars Spent $ 13.417 $ 53.000 $ 53.000 $ 59.000
187
Operations Department
Parks & Recreation Division •
Parks Development Capital Program
Fund 2250 - Parks Development Program 9255
Program Description. Goals, and Objectives:
Parks Development Funds are collected through the 1% Hotel, Motel, Restaurant (HMR) Tax for acquisition,
promotion, and development of parks. This program budgets capital projects funded in the Parks Development Fund.
The operational costs are reflected in Program 9250. Some of the listed capital projects also receive funding from
Sales Tax Capital and Park Land Dedication funds.
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Program Expenditures
Materials and Supplies
$
24,138
$
91.138
S
91,138
$
0
Services and Charges
101,573
118.043
118,043
0
Transfers to Outside Agencies
79,188
0
0
0
Maintenance
782
2,868
2,868
0
Debt Service
0
78,000
78.000
0
Capital
256,989
4.330.957
4.330.957
1.217,700
$
462,670
S
$
4,621,006
S
1.217,700
4,621.006
Capital expenditures planned for this program
include:
•
Community Park Development
$
0
$
2.873.154
S
2.873.154
S
457,700
Neighborhood Park Development
293,270
860.029
860.029
170,000
Wilson Park Improvements
0
157.000
157,000
370.000
Brooks -Hammel Nature Preserve Land
0
78,000
78.000
78,000
Gulley Park Improvements
41,108
67;000
67.000
17,000
Other Park & Safety Improvements
28,208
161.420
161,420
50,000
Playground & Picnic Improvements
195
225,804
225,804
0
Botanical Gardens/Lake Fay State Grant
79,188
0
0
0
Lake Fayetteville Trails
7;026
50.301
50,301
0
Trail Development
0.
29.513
29,513
0
Lake Improvements
3;425
23,376
23,376
0
Gordon Long/Red Oak Improvements
0
55,878
55,878
0
Forestry, Safety. & ADA Compliance
0
19,500
19,500
75.000
Park Beautifications
4,155
15,498
15,498
0
Tennis/Basketball Surface
727
0
0
0
Skate Park
5,368
4,533
4,533
0
S
$
4,621,006
$
1,217,700
462,670
4,621.006
$
•
Operations Department
• Water & Wastewater Director Division
Water & Wastewater Director Program
Fund 5400 - Water & Sewer Program 1800
Program Description. Goals, and Objectives:
This program is responsible for the management of two divisions: Water & Sewer Maintenance and Wastewater
Treatment Plant and coordinates various capital improvement projects. Program outcomes relate to drinking water
quality, environmental protection, customer services, and adequate infrastructure. Departmental performance includes
intangible and tangible measures with key indicators coming from customer surveys, quarterly accomplishments,
project advances, and issue resolutions.
•
•
Program Staff
Full -Time Equivalent Positions
Program Expenditures
Personnel Services $
Materials and Supplies
Services and Charges
Cost Reimbursements
Actual Budgeted
2007 2008
1.50 1.50
Estimated
2008
1.50
151,599 $ 165348 S 150.889
3.279 4.500 4.295
37,165 65.051 64,826
24,960 24.960 24,960
$ 217.003 S 259.859 $ 244.970
Performance Measures
Budgeted
2009
1.50
$ 160,742
4,600
31,692
26,076
$ 223.110
Demand/Workload
I. Manage the asset conditions and capacity for public infrastructure systems.
2. Evaluate rates and financial needs of the water and wastewater systems.
3. Incorporate the master water study findings into a capital program.
4. Coordinate and manage all aspects of the Wastewater System Improvements Project.
5. Implement expanded sanitary sewer rehabilitation work using the EPA grant to leverage the local funds.
6. Assess impacts of growth and expansion upon infrastructure and maintain an adequate reserve capacity.
7. Evaluate the need for a dedicated small water main replacement program to eliminate undersized/deteriorated
piping.
189
Operations Department
Water & Sewer Maintenance Division
Meter Reading Program
Fund 5400 - Water & Sewer
Program Description. Goals. and Objectives:
Program 1820
This program provides meter readings on a monthly basis. These readings are updated to the utility billing software
programs in the Billing & Collections Division. The program also responds to all types of customer service requests,
meter checks, etc. Delinquent accounts are collected or disconnected by Water Service Representatives. Water
service is provided to a wide range of customers: Fayetteville, Farmington, Greenland, Wheeler, and the surrounding
growth area. Wholesale service is provided to West Fork, Elkins. Mt. Olive, and the Washington Water Authority.
This program provides technical services for water meter reading and customer service and collects meter data for
billing purposes for all City water utility customers.
C
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 15.00 15.00 15.00 15.00
Program Expenditures
Personnel Services $ 725,735 $ 787,476 $ 687,013 $ 784.940
Materials and Supplies 53,043 54,918 75.842 70,418
Services and Charges 12,437 31,450 29,34! 29.450 •
Motor Pool Charges 62,855 63,479 63.479 62.329
Cost Reimbursements 75,156 75,156 75.156 78,528
Maintenance 5,663 7,430 8.930 10.080
$ 934,889 $ 1.019,909 $ 939.761 $ 1,035,745
Performance Measures
Demand/Workload
I. Meters Read 4]5,957 440,000 442,000 444,000
2. Delinquent Accounts/Shut Offs 6,805 7,200 7,000 7,100
3. Delinquent Accounts/Reconnects 5,310 5,500 5,300 5.500
4. Meters Installed 1,122 1,288 1,500 1.300
5. Meter Accounts 36,139 36,000 39,300 39,122
Results
I. % of Meters Re -Read 7.08 6.00 6.00 5.00
2. % of Delinquent Accounts Shut Off 1.70 2.00 1.60 2.00
•
190
Operations Department
Water & Sewer Maintenance Division
Meter Maintenance & Backflow Prevention Program
Fund 5400 - Water & Sewer
Program Description, Goals, and Objectives:
This program is responsible for researching, monitoring, and reviewing Federal, Slate, and local regulatory
requirements pertaining to drinking water in order to develop and implement related compliance procedures. This
program also performs field investigations and inspections and conducts surveys and testing to ensure regulatory
compliance. Computerized records must be maintained on all backflow prevention and water meter devices, as well
as test and repair data for each customer and device. Staff surveys the entire service area to ensure the water system
has adequate protection against contamination as well as installing the proper prevention devices and provides a
routine meter maintenance schedule to ensure accuracy of all water meters in the system.
Full -Time Equivalent Positions
Program Expenditures
Personnel Services
Materials and Supplies
Services and Charges
Motor Pool Charges
Cost Reimbursements
Maintenance
$ 380,548 $ 446,337
Performance Measures
Meter Accounts
Meters Tested
Radio Read Meters Installed
Meters Rebuilt
Backflow Surveys
Backflow Devices Tested
% of Meters Tested
% of Radio Read Meters in System
% of Backflow Devices in System
$ 286,819
44,657
13,820
12966
23,820
2.200
$ 384.282
$ 343,037
47,478
13,925
13350
24,888
1,050
$ 443,728
Operations Department
Water & Sewer Maintenance Division
Meter Operations Capital Program
Fund 5400 - Water & Sewer Program 1840
Program Description, Goals, and Objectives:
This program includes the capital projects for the Meter Operations Program.
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Program Staff
Full -Time Equivalent Positions
0.00
0.00
0.00
0.00
Program Expenditures
Materials and Supplies
$ 27,652 $
59,665 5
59,665
$ 12,000
Services and Charges
571,335
211,577
211,577
0
Capital
294,335
301,343
301,343
296,000
Miscellaneous
254,468
0
0
0
$ 1,147,790 $
572,585 $
572,585
$ 308,000
Performance Measures
Capital expenditures planned for this program include
Water Meters $
273,117 $
301,343 $
301,343 $
296,000
Backflow Prevention Assemblies
18,495
19,381
19,381
12,000
Water & Sewer Rate/Operation Study
0
165,000
165,000
0
Business Office Improvements
8,977
40,284
40,284
0
Utility Rate Review & Analysis
53,912
40,023
40,023
0
Impact Fee Update/Water & Wastewater
96,746
6,554
6,554
0
Meter & Equip. Parts Cleaning Mach.
21,218
0
0
0
Sewer Refund - Outside City Customers
420,857
0
0
0
AHTD Reimbursement Refund
254,468
0
0
0
$
572,585 5
308,000
1,147,790 $
572,585 $
•
•
•
192
Operations Department
• Water & Sewer Maintenance Division
Water Purchased Program
Fund 5400 - Water & Sewer Program 3800
Program Description, Goals, and Objectives:
This program captures the cost to the City for water purchases made from Beaver Water District in accordance with
the water supply agreement between the City and Beaver Water District. The City purchases treated water that is
pumped from Beaver Water District facilities on Beaver Lake to the City's water distribution and storage system. The
water is pumped through parallel 36" and 42" pipes for a distance of approximately ten miles. The engineered service
capacity of the transmission lines is based on meeting the City's treated water needs through 2014.
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Program Staff
Full -Time Equivalent Positions
0.00
0.00
0.00
0.00
Program Expenditures
Services and Charges $
6,003,751
$ 6.500;000
$ 5.550.000 $
6,500.000
$
6,003,751
$ 6.500.000
$ 5.550.000 $
6,500.000
Performance
Measures
Demand/Workload
• 1. Water Purchased (million gals)
5,176
5,508
4,704
5,508
2. Avg. Daily Consumption (million gals)
]4.18
15.09
12.71
15.09
3. Daily Pumping Capacity (million gals)
42.50
42.50
42.50
42.50
Daily Pumping Capacity/Average Daily Consumption
(Million Gallons)
45
40
35
30
25
20
15
10
5
0
Actual 2007 Budgeted 2008 Estimated 2008 Budgeted 2009
❑Daily Pumping Capacity ®Average Daily Consumption
L�
193
Operations Department
Water & Sewer Maintenance Division
Operations & Administration Program
Fund 5400 - Water & Sewer
Program 4000
Program Description, Goals, and Objectives:
This program manages the operations, maintenance, safety, and training of the Water & Sewer Maintenance Division.
The program captures the costs for administrative, training, line locating, safety, uniforms, utilities, engineering, and
all other costs that are not tied directly to the construction efforts of the other programs within the division. This
program also contains some project management costs for the sewer rehabilitation program, as well as costs for
routine water and wastewater related interactions with the Arkansas Department of Health, the Arkansas Department
of Environmental Quality, the United States Environmental Protection Agency, and the Arkansas Natural Resources
Commission.
Program Staff
Fu]] -Time Equivalent Positions
Program Expenditures
Personnel Services
Materials and Supplies
Services and Charges
Motor Pool Charges
Cost Reimbursements
Maintenance
Capital
Actual
2007
12.00
$ 781,198
100,707
1,744,770
39,164
813,888
66,661
1,065
$ 3,547,453
Budgeted
2008
12.00
$ 931,669
143,750
1,535,139
33,103
845,760
77,088
0
$ 3,566,509
Performance Measures
Estimated
2008
12.00
$ .807,728
154,068
1,492,158
33,103
845,760
82,983
0
$ 3,415,800
Budgeted
2009
12.00
$ 850,432
149,250
1,457,636
36,549
883,152
84,443
0
$ 3,461,462
Demand/Workload
1. Employees
73
73
73
73
2. Equipment Units
66
74
83
83
Results
1. Admin. Cost per Customer *
$ 49.94
$ 51.61
$ 47.92
$ 49.08
2. Water O&M Cost per Customer *
$ 100.03
$ 98.73
$ 102.57
$ 110.63
3. Sewer O&M Cost per Customer *
$ 85.54
$ 87.33
$ 91.57
$ 104.96
* Excluding Capital
•
•
is
194
Operations Department
• Water & Wastewater Director Division
WSIP Project Management Program
Fund 5400 - Water & Sewer Program 4010
Program Description. Goals, and Objectives:
This program reflects the costs of the project management team for the Wastewater System Improvements Project. It
provides oversight on five major engineering and over twenty five separate construction contracts performed city wide.
The WSIP addresses capacity shortfalls in the principal wastewater collection and treatment systems. Four major
elements of the project include: the new west side treatment plant, upgrading of the existing Noland treatment plant,
east line work with pump stations, and west line work with pump stations. This project will eliminate wet weather
sewer overflows in rains up to a five year storm and will increase the treatment capacity from 12.6 to 21.4 million
gallons per day. This project entails roughly 30 miles of pipeline, nine wastewater pump stations, and two wastewater
treatment plants. The Westside Wastewater Treatment Plant began treating water on May 29, 2008. Final completion
of all sub projects will occur in mid 2010. This budget program is a zero cost program, all costs will be borne by the
WSIP project budget.
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Program Staff
Full -Time Equivalent Positions (Contract)
2.00
2.00
2.00
2.00
Program Expenditures
Services $
0 $
122,848
$ 0 $
0
•Personnel
Materials and Supplies
0
8,002
5,225
8,427
Services and Charges
0
7,570
6,855
7,145
Motor Pool Charges
0
7,980
7,980
6,632
Maintenance
0
1,500
1,500
1,500
Cost Reimbursements
0
0
(21,560)
(23,704)
$
0 $
147,900
$ 0 $
0
•
195
Operations Department
Water & Sewer Maintenance Division
Water Distribution Maintenance Program
Fund 5400 - Water & Sewer
Program 4310
Program Description, Goals, and Objectives:
This program maintains the water distribution system to supply safe water to over 85,000 customers through over
39,000 accounts with minimum interruptions and maintains the dams at lakes Fayetteville. Sequoyah. and Wilson.
Water maintenance is a 24 -hour, 365 days a year service which includes repairing water main lines, valves, fire
hydrants, service lines, and meters. Maintenance also involves constructing new and replacement lines as appropriate.
The water distribution system provides water service to residents of Fayetteville, Farmington, Goshen, Greenland,
Wheeler, parts of Johnson, and, the growth area and provides wholesale service to Elkins, West Fork, the Mount Olive
Rural Water System, and the Washington Water Authority.
Program Staff
Full -Time Equivalent Positions
Program Expenditures
Personnel Services
Materials and Supplies
Services and Charges
Motor Pool Charges
Cost Reimbursements
Maintenance
Actual
2007
14.35
$ 618,567
643,551
] 44,148
164,562.
71,484
2.696
S 1,645,008
Budgeted
2008
14.35
$ 706,444
670,000
136,500
204, 163
71,484
2,500
$ 1,791,091
Performance Measures
Estimated
2008
14.35
$ 623,348
708.612
117.034
204.163
71,484
2.500
$ 1,727,141
Budgeted
2009
14.35
$ 701,782
700.000
126,500
232,683
74,688
2.500
$ 1,838,153
Demand/Workload
1. Water Mains (Miles)
660
630
680
700
2. Valves
9,000
8,600
9,300
9,000
3 Fire Hydrants
3,530
3,500
3,730
3,750
4. Service Accounts
38,702
39.638
39,000
40,000
Results
1. Water Leaks Repaired
576
600
600
550
2. Water Line Constructed (Feet)
13,630
15,000
9.000
10,000
3. Fire Hydrants Repaired/Installed
93
100
90
100
•
•
•
196
S
Operations Department
Water & Sewer Maintenance Division
Water Storage & Pump Maintenance Program
Fund 5400 - Water & Sewer
Program Description, Goals, and Objectives:
Program 4330
Water storage is an essential part of any water system and is becoming increasingly important as continued growth,
expanding service areas, and additional uses increase the water demand. Pumps are required to fill tanks wherever
gravity cannot supply water to the distribution system under sufficient pressure to meet all service demands. This
program consists of maintaining 14 water tanks, eight major pump stations with 19 pumps, two minor pump stations,
and three lake dams. The program is also responsible for routine water sampling for regulatory compliance for
bacteriological, lead, and copper content, for emergency sampling in response to boil orders which occur as a result of
leaks and/or required maintenance, and for sampling as a result of citizen requests.
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Program Staff
Full -Time Equivalent Positions
2.00
2.00
2.00
2.00
Program Expenditures
Personnel Services
$ 113,372
S 130,828 S
107,666 $
144,694
Materials and Supplies
29,504
42,500
40,654
42,086
Services and Charges
10,156
19,000
19,000
16,414
Pool Charges
11,791
11,859
11,859
9,132
•Motor
Cost Reimbursements
10,236
9,240
9,240
9,696
Maintenance
728
1,900
1,900
1,900
$ 175,787
$ 215.327 $
190,319 $
223,922
Performance
Measures
Demand/Workload
I. Water Tanks
14
14
14
14
2•. Pump Stations/Wells
10
10
10
10
3. Water Pumps
21
21
21
21
4. Lake Dams
3
3
3
3
5. Total Storage (Million Gallons)
29
29
29
29
Results
I. Water Tanks (Maintenance Hrs.)
775
810
800
600
2. Water Pump Station Repairs
440
330
500
350
3. Water Pumped (Average MGD)
14.18
14.70
14.20
14.70
4. Water Samples Taken
1,114
1.200
1,200
1,250
•
197
Operations Department
Water & Sewer Maintenance Division
Sewer Mains Maintenance Program
Fund 5400 - Water & Sewer
Program 4410
Program Description. Goals, and Objectives:
This program maintains and rehabilitates 515 miles of sewer main and 12.400 manholes. Sewer maintenance consists
of cleaning sewer lines while in service with jet wash, hand rodding equipment, and bucket machines. Routine
cleaning is perfonned to eliminate partial blockages in order to prevent overflows and backups. Emergency response
service is provided 24 hours a day. 365 days a year. Sewer rehabilitation includes various activities such as flow
monitoring, sewer line television inspections, line repairs and replacements, grouting, manhole repairs and
replacements, and sliplining. Good sewer maintenance and rehabilitation prevents many problems before occurrence
and prolongs the life of existing sewer lines. Lines are replaced if they are too small or cannot be rehabilitated. The
sewer system provides service to over 70,000 persons located within the cities of Fayetteville, Farmington, Greenland.
small parts of Johnson, and a portion of the growth area and provides wholesale service to the City of Elkins. It tics to
over 33.000 connections.
•
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Program Staff
Full -Time Equivalent Positions
20.35
20.35
20.35
20.35
Program Expenditures
Personnel Services $
962,560
$ 1,031,311 $
933,648 $
1,012,001
Materials and Supplies
262,095
316.431
360,699
356,431
•
Services and Charges
98,880
150,000
95,500
127,954
Motor Pool Charges
225,973
265,529
265,529
287,698
Cost Reimbursements
82,116
74,148
74,148
77,832
Maintenance
1,514
1,000
1,000
1,000
Capital
53
1,000
1,000
1,000
$
1,633,191
$ 1,839,419 $
1,731,524 $
1,863,916
Performance
Measures
Demand/Workload
1. Miles of Sewer Main
500
530
513
515
2. Number of Manholes
12,000
12,200
12,300
12,400
3. Number of Service Accounts
32.449
33,242
32,700
33,000
Results
1. Sewer Line TV Inspected (Feet)
166,159
180,000
180,000
180,000
2. Sewer Lines Cleaned (Feet)
1,366,423
1,500,000
1.500,000
1,500.000
3. Sewer Line Replaced/Sliplined (Feet)
8.306
10,000
7,000
9.000
4. Sewer Line Point Repairs
146
130
125
130
5. Manholes Repaired/Constructed
84
100
200
100
6. Sewer Overflows
126
110
200
150
•
H
Operations Department
• Wastewater Treatment Division
Administration & SCADA Program
Fund 5400 - Water & Sewer Program 5100
Program Description. Goals, and Objectives:
This program is for the overall management of the East Side and the new West Side wastewater treatment plant
operations and maintenance, lift stations operations and maintenance, plant and lift station odor control, laboratory
and industrial pretreatment program, and land application and hay harvesting. The program is also responsible for
SCADA management of both wastewater treatment plants, lift stations, and the water stations.
In 2007, this program contained the expenses for the East Side wastewater treatment plant. In 2008, when the new
West Side wastewater treatment plant came on line, the East Side wastewater treatment plant became program 5110.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 0.00 0.00 0.00 0.00
Program Expenditures
Materials and Supplies $ 114,942 $ 862 S 862 $ 862
Services and Charges 5,676,607 1,083,159 1,087,550 1,139,640
Motor Pool Charges 118,551 0 0 0
•Cost Reimbursements 37,068 0 0 0
Maintenance 12,010 391 391 391
Debt Service 7,824 1,498 1,498 0
$ 5,967,002 $ 1,085,910 $ 1,090,301 $ 1,140,893
Performance Measures
Demand/Workload
1. Lost Time Incidents Reported 0 0 0 0
2. New/Upgrade Wastewater Certifications 15 5 15 15
3. Upgrade Existing SCADA Remote
Terminal Units (RTUs) 10% 10% 10% 10%
•
199
Operations Department
Wastewater Treatment Division •
WWTP East Side Operations Program
Fund 5400 - Water & Sewer Program 5110
Program Description. Goals. and Objectives:
This program includes the operations and maintenance of the Paul R. Noland wastewater treatment plant, plant odor
mitigation, sludge hauling and disposal, maintaining the land application site which includes irrigation activities as
well as hay harvesting and marketing, and maintenance of all rolling stock assigned to the facility. This program also
includes responsibility for meeting the stringent NPDES discharge permit requirements, land application permit
requirements, and sludge disposal requirements.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 0.00 0.00 0.00 0.00
Program Expenditures
Materials and Supplies
Services and Charges
Motor Pool Charges
Cost Reimbursements
Maintenance
Debt Service
Demand/Workload
1. NPDES Permit Compliance
Results
I.
Total Pounds of Biochemical Oxygen
Demand (BOD) Discharge
N/A
684,099
33.795
370,453
2.
Total Pounds of Total Suspended
Solids (TSS) Discharge
N/A
791,720
50,718
284,870
3.
Total Pounds of Ammonia Discharged
N/A
229,251
1,905
116,266
4.
Total Pounds of Phosphorus Discharge
N/A
176,606
4,005
34,184
5.
Tons of Sludge Hauled to Disposal Site
21,600
11,000
16,500
11,000
6.
Tons of Hay Produced
2,971
1,400
1,600
1,400
7.
Hay Revenue $
196,532
$ 126,000
$ 150,000
$ 150,000
$ 0 $ 161,866 $ 212,919 $ 258,878
0 3.224,431 3.224.431 3.400,675
0 112,579 112,579 154,478
0 46,987 46,987 47,821
0 7,879 7.879 6.320
0 8,903 8.903 8,903 •
$ 0 $ 3,562,645 $ 3,613,698 $ 3,877,075
Performance Measures
100% 100% 100% 100%
•
111
S
Operations Department
Wastewater Treatment Division
WWTP West Side Operations Program
Fund 5400 - Water & Sewer
Program 5120
Program Description, Goals, and Objectives:
This program includes the operations start up for the West Side wastewater treatment plant, operations and
maintenance of the plant, plant odor mitigation, sludge hauling and disposal, maintenance of the wetlands mitigation
site which includes hydrological controls and year-round vegetative management, and maintenance of all rolling stock
assigned to the facility. This program also includes responsibility for meeting the stringent NPDES discharge permit
requirements and sludge disposal requirements.
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Program Staff
Full -Time Equivalent Positions 0.00 0.00 0.00 0.00
Proeram Exoenditures
Materials and Supplies $ 0 $ 124,381 $ 139,905 $ 175,732
Services and Charges 0 2,314,395 2,314,395 2,331,463
Motor Pool Charges 0 49,501 49,501 70,251
Cost Reimbursements 0 46,715 46,715 47,549
Maintenance 0 6,831 6,831 6,831
• $ 0 $ 2,541,823 $ 2,557,347 $ 2,631,826
•
Demand/Workload
1. NPDES Permit Compliance
Results
I.
Total Pounds of Biochemical Oxygen
Demand (BOD) Discharge
N/A
317,230
22,20]
219,276
2.
Total Pounds of Total Suspended
Solids (TSS) Discharge
N/A
954,513
30,349
310,618
3.
Total Pounds of Ammonia Discharged
N/A
74,698
1,567
70,504
4,
Total Pounds of Phosphorus Discharge
N/A
123,766
2,353
30,524
5.
Tons of Sludge Hauled to Disposal Site
N/A
11,000
5,500
11,000
Performance Measures
N/A 100% 100% 100%
201
Operations Department
Wastewater Treatment Division
*WWTP Lab / IPP Program
Fund 5400- Water & Sewer Program 5130
Program Description. Goals, and Objectives:
This program includes the environmental laboratory services and the management of the industrial pretreatment
program. The laboratory is responsible for all permit testing, process control testing, and industrial monitoring. The
industrial pretreatment program is responsible for regulating significant industrial users through permits and
compliance monitoring, controlling and monitoring of hauled liquid wastes, and managing the industrial surcharge
program.
Program Staff
Full -Time Equivalent Positions
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
0.00 0.00 0.00 0.00
Program Expenditures
Services and Charges $ 0 $ 372.575 $ 372,575 $ 427,545
$ 0 $ 372,575 S 372,575 $ 427,545
Performance Measures
Demand/Workload
1. Samples Collected 1,030 2,000 2,000 2,000 •
2. Analyses Completed 10,823 . 9,500 9,500 9,500
3. Industrial Compliance Inspections 13 9 11 9
Results
I. Surcharge Revenue
2. Permit Limit Violations from
Industrial Users
$ 466,633 $ 325,000 $ 390,000 $ 350,000
0
2
3
•
202
Operations Department
• Wastewater Treatment Division
WWTP Lift Station Maintenance Program
Fund 5400 - Water & Sewer Program 5140
Program Description, Goals, and Objectives:
This program is for the operation and maintenance of all lift stations that serve both wastewater treatment plants,
including building and grounds, and odor mitigation activities at the major lift stations and various points throughout
the collection system. This program is responsible for ensuring efficient and continuous operations of the pump
stations and responding to emergencies and overflows twenty-four hours a day.
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Program Staff
Full -Time Equivalent Positions 0.00 0.00 0.00 0.00
Program Expenditures
Materials and Supplies
$ 0 $
38,874 $
45,382 S
79,474
Services and Charges
0
896,239
621,239
1,173,135
Motor Pool Charges
0
36,564
36,564
17,889
Maintenance
0
391
391
391
$ 0 S
972,068 $
703,576 $
1,270,889
• Demand/Workload
•
Performance Measures
1. Lift Station Overflows Reported 44 45 70 20
2. % of Lift Station Overflows not
Within Operator Control 75 80 97 80
3. Required Emergency Responses N/A 72 144 72
Results
1. Lift Station Overflows Prevented N/A 60 100 60
203
Operations Department
Water & Sewer Maintenance Division
Capital Water Mains Program
Fund 5400 - Water & Sewer
Program 5600
Program Description, Goals,
and Objectives:
This program captures the costs
of construction improvements to
the water transmission and
distribution system. The
system includes water lines,
storage tanks, interconnecting piping
systems, pumping stations,
and support facilities.
Water system improvements for 2009 are listed below.
Actual
2007
Program Staff
Full -Time Equivalent Positions 0.00
Program Expenditures
Services and Charges $ 23,295
Capital 1,559,303
$ 1,582,598
Capital
expenditures planned for this program
include:
36"
Waterline Replacement & Protection
$
871,409
24" Waterline Replacement 458,660
Gregg Avenue - Waterline Relocation 20,029
Hwy 62 Waterline Relocation Farmington 3,517
Mt. Sequoyah Water/Sewer System Upgrade 88,964
North College Waterline - Maple to North (15,094)
Razorback Road Utility W/S Relocations (785)
Water & Sewer Cost Sharing 119,709
Water Impact Fee Cost Sharing Projects 0
Water & Sewer Operations Center Building 23,307
Waterline Projects - as needed 0
Wedington Utility W/S Relocations 12,882
S 1,582,598
Budgeted
2008
0.00
$ 0
3,082,899
$ 3,082,899
S 532,461
116,046
25,319
42,014
1,633,175
0
0
352,290
45,594
0
286,000
50,000
$ 3,082,899
Estimated Budgeted
2008 2009
0.00 0.00
$ 0
3,082,899
$ 3,082,899
$ 532,461
116,046
25,319
42,014
1,633,175
0
0
352,290
45,594
0
286,000
50,000
$ 3,082,899
$ 0
224,000
$ 224,000
$ 0
0
0
0•
0
0
0
81,000
0
0
143,000
0
$ 224,000
C
•
is
204
Operations Department
• Water & Sewer Maintenance Division
Capital Expense Program
Fund 5400 - Water & Sewer Program 5610
Program Description. Goals, and Objectives:
This program captures the costs associated with purchasing and/or upgrading fixed assets for the Water & Sewer
Maintenance Division.
Program Staff
Full -Time Equivalent Positions
Actual Budgeted Estimated
2007 2008 2008
0.00 0.00 0.00
Budgeted
)nno
0.00
Program Expenditures
Materials & Supplies
$ 15,425 $
0 $
0 $
0
Capital
18,753
18,822
18,822
75,000
OperatingTransfers
121,922
0
0
0
$ 156,100 $
18,822 $
18,822 $
75,000
Capital project expenditures planned for this program include:
• Leak Detection Equipment $ 0 $ 0 $ 0 $ 75,000
Mini Excavator with trailer 41,391 0 0 0
Mobile Data Terminals for Trucks 34,178 18,822 18,222 0
Skid Steer with 4 in 1 Bucket 46,462 0 0 0
Trench Roller w/trailer 34,069 0 0 0
$ 156,100 $ 18,822 $ 18,222 $ 75,000
•
205
Operations Department
Water & Sewer Maintenance Division •
Water & Sewer Connections Program
Fund 5400 - Water & Sewer Program 5620
Program Description, Goals, and Objectives:
This program captures the costs associated with making new service connections to the City's water distribution and
sewer collection systems. The cost only includes service taps made on existing water and sewer mains for new
structures and installed by City crews. It does not reflect taps made with new and/or replacement water or sewer main
construction, either by contractors, developers, or City crews.
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Program Staff
Full -Time Equivalent Positions
Program Expenditures
Personnel Services
Materials and Supplies
Services and Charges
Motor Pool Charges
Cost Reimbursements
Maintenance
3.30 3.30 3.30
3.30
$ 113,824 S 159,019 $ 106,820 $ 155,538
93,417 85,000 85,000 89,000
12,277 18,000 18,000 18,000
26,532 27,333 27,333 30,034
12,912 12,912 12,912 13,488
0 100 100 100
$ 258,962 S 302,364 $ 250,165 $ 306,160 •
Performance Measures
Results
1. New Water Connections Made 136 150 150 150
2. New Sewer Connections Made 77 96 80 95
is
206
Operations Department
• Water & Sewer Maintenance Division
Sewer Mains Construction Program
Fund 5400 - Water & Sewer Program 5700
Program Description, Goals, and Objectives:
This program captures the costs associated with upgrading the City's sewer main collection system within the City
limits. The City has established an on going program to upgrade the sewer collection system. Funding for the effort
has been from the Water & Sewer Fund and the Sales Tax Capital Improvements Fund. The system improvements for
2009 are funded from the Water & Sewer Fund.
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Program Staff
Full -Time Equivalent Positions
0.00
0.00
0.00
0.00
Program Expenditures
Services and Charges
$
43,953
$
452,468
$
452,468
$
0
Capital
1,611,849
6,050,639
6,050,639
682,000
$
1,655,802
S
6,503,107
$
6,503,107
$
682,000
Capital expenditures planned for this program
include:
•Sanitary Sewer Rehabilitation
$
1,597,965
$
5,738,641
S
5,738,641
$
613,000
Water & Sewer Cost Sharing
0
0
0
69,000
Broyles Road Extension Improvements
0
18,829
18,829
0
Collection System Capacity Management
0
13,764
13,764
0
Mt. Sequoyah Pressure Plane Improvements
0
245,181
245,181
0
Farmington Sewer Rehabilitation
57,345
370,932
370,932
0
Razorback Road Utility W/S Relocation
492
0
0
0
Gregg Street Lift Station Remediation
0
115,760
115,760
0
$
1,655,802
S
6,503,107
$
6,503,107
$
682,000
•
207
Operations Department
Wastewater Treatment Division
Wastewater Treatment Plant Capital Program
Fund 5400 - Water & Sewer
Program 5800
Program Description, Goals, and Objectives:
This program captures the costs associated with upgrading fixed assets for the Wastewater Treatment Plants.
Program Staff
Full -Time Equivalent Positions
Actual Budgeted
2007 2008
0.00 0.00
Estimated Budgeted
2008 2009
0.00 0.00
Program Expenditures
Materials and Supplies
$ 42,551 $
47,456 $
47,456 $
12,000
Maintenance
131,203
92,398
92,398
0
Capital
361,144
283,914
283,914
188,000
$ 534,898 $
423,768 $
423,768 $
200,000
Capital expenditures planned for this nroeram include
Computer System Upgrades $
6,680
Plant Pumps and Equipment
27,946
Testing Equipment
8,398
Upgrade/Replace Lift Stations
51,442
WWTP Building Improvements
39,865
Odor Control System Rehabilitation/WWTP
118,742
Bar Screen Relocation/WWTP
39,422
Aerator Rehabilitation/WWTP
183,086
HMI Integration for Westside WWTP
59,317
$ 13,320 $ 13,320 $ 6,000
199,243 199,243 117,000
9,136 9,136 6,000
158,934 158,934 50,000
43,135 43,135 21,000
0 0 0
0 0 0
0 0 0
0 0 0
$ 534,898 $ 423,768 $ 423,768 $ 200,000
•
n
Operations Department
• Water & Sewer Maintenance Division
Debt Service Program
Fund 5400 - Water & Sewer Program 6800
Program Description, Goals, and Objectives:
This program captures the costs associated with outstanding Water & Sewer Fund debt issues. The costs do not
address principal payments owed.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 0.00 0.00 0.00 0.00
Program Expenditures
Debt Service S 1,382,109 $ 1,742,337 $ ],714;727 S 1;725;697
$ 1.382.109 $ 1,742,337 $ 1,7]4,727 $ 1;725,697
Performance Measures
• Results
1. Outstanding Principal, Series 2002A $ 480.000 S 0 $ 0 $ 0
2. Outstanding Principal, Series 2002B 5.790,000 5.755,000 5,755,000 5,220.000
3. Outstanding Principal, Series 2004 4,165.000 3.530.000 3,530.000 2,875,000
$ 10,435,000 $ 9.285,000 $ 9,285.000 $ 8;095.000
r
►1•
Operations Department
Solid Waste & Recycling Division •
Operations & Administration Program
Fund 5500 - Solid Waste Program 5000
Program Description, Goals, and Objectives:
This program provides administrative guidance and supervisory oversight for the collection, transportation, disposal,
processing, and marketing of solid waste and recyclables generated within the City. In addition to the commercial and
residential collections of trash, recyclables, and yard waste, this program also administers other services including
bulky waste curbside collection, an annual bulky waste round up, Ward/Neighborhood clean ups, a Curb the Clutter
litter program, E -Waste recycling, and special event trash and recycling services. Staff coordinates efforts with the
Code Enforcement and the City Prosecutor divisions for enforcement of illegal dumping issues. Educational programs
are provided and include presentations, brochures, and media impressions through television and newspaper
advertisements and articles.
The 2009 goal is to efficiently manage the daily functions of the Solid Waste & Recycling Division.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 5.85 5.85 5.85 5.85
Program Expenditures
Personnel Services $ 529,897 $ 606,279 $ 560,483 $ 592,827 •
Materials and Supplies 42,598 128,205 114,516 53,335
Services and Charges 565,250 967,160 869,613 674,603
Motor Pool Charges 7,007 48,242 27,713 4,095
Cost Reimbursements 381,792 396,120 396,120 413,820
Maintenance 30,832 122,636 89,608 96,848
$ 1,557,376 $ 2,268,642 S 2,058,053 $ 1,835,528
Performance Measures
Demand/Workload
1. Programs Administered 5 5 5 5
2. Employees Supervised 52 55 55 55
3. # of Complaints Received and
Services Requested 3,369 4,550 3,400 4,550
4. Phone Calls Received 21,653 25,000 20,720 25,000
Results
1. New Services Instituted 0 1 0 0
•
210
Operations Department
• Solid Waste & Recycling Division
Commercial Collections Program
Fund 5500 - Solid Waste
Program Description, Goals, and Objectives:
Program 5010
This program provides collection services to approximately 2,400 commercial accounts. The commercial sector is
estimated to produce approximately 34,000 tons of waste in 2009. Commercial collections account for roughly 46%
of the collected waste stream. This program provides collection service of carts, dumpsters, cardboard collections,
and container sales and leasing.
In 2009, the goal for this program will be to analyze and implement. as appropriate, findings from the R.W. Beck
recycling study.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 10.60 12.70 12.70 12.70
Program Expenditures
Personnel Services S 556,908 S 595,082 $ 526,279 $ 657;290
Materials and Supplies 209,353 437,373 437;305 446;181
Services and Charges 755.605 851,345 820,548 821,345
Motor Pool Charges 477,645 479,386 427,613 494;401
•Cost Reimbursements 64,188 64,188 64;188 67,068
Maintenance 1,260 1,600 1.300 1;600
Capital 14,999 0 0 0
$ 2.079,958 $ 2.428,974 $ 2,277,233 $ 2,487.885
Performance Measures
Demand/Workload
I. Residential Accounts - Lodal 7.136 7,000 7,110 7,200
2. Commercial Accounts - Lodal 1,413 1,400 1.435 1,500
3. Commercial Accounts - Carts 776 800 760 800
4. Commercial Accounts - Cardboard 98 100 105 110
5. Average Commercial Routes per Day 7 8 8 8
6. Tons of Commercial Waste 30.066 34,000 29;100 34;000
7. Additional Pickups per Year 6,678 7,000 5,642 7.000
Results
1. Containers Sold 45 50 68 50
2. Containers Leased 167 200 148 200
3. Collection Cost per Ton* $ 69.18 $ 71.44 $ 78.26 $ 73.17
*Excluding Depreciation
•
211
Operations Department
Solid Waste & Recycling Division
Residential Collections Program
Fund 5500 - Solid Waste
Program Description, Goals, and Objectives:
Program 5020
This program is estimated to service approximately 20,500 residential carts and to collect roughly 17,000 tons of solid
waste in 2009. This program accounts for about 20% of the collected waste stream. Households are collected by
operating a cart based Pay -As -You -Throw automated trash program. Different sized carts are designed to encourage
waste reduction habits by placing a financial incentive to recycle more and waste less. Program brochures, website
information, customer service feedback, non -collection tags, newspaper advertisements and articles, warning letters to
violators, and staff presentations help educate the public more about this program.
The 2009 goal for this program is to continue offering Pay -As -You -Throw services to all residential customers.
•
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Program Staff
Full -Time Equivalent Positions
11.55
11.05
11.05
11.05
Program Expenditures
Personnel Services
$ 532,710
$ 619,461
S 551,123
$ 627,022
Materials and Supplies
170,074
216,610
212,634
218,110
Services and Charges
328,844
419,140
372,375
418,240 •
Motor Pool Charges
478,486
469,772
473,741
516,034
Cost Reimbursements
45,816
45,816
45,816
47,868
Maintenance
4,856
3,035
0
3,035
Debt Service
5,778
16,508
1,020
16,508
Operating Transfers
29,601
125,000
125,000
0
$ 1.596,165
$ 1,915,342
$ 1,846,817
$ 1,781,709
Performance
Measures
Demand/Workload
1. Carts Collected
18,773
20,500
18,850
20,500
2. Exemptions/Back-Door Service
195
200
195
200
3. Residential Routes per Day
7
7
7
7
4. Tons of Waste Collected
12,870
17,019
13,118
17.019
5. Average Carts Collected per Route
2,682
2,929
2.693
2,929
Results
1. Collection Cost per Ton*
$ 121.72
S 105.20
$ 126.29
$ 108.52
*Excluding Depreciation & Transfers
•
212
Operations Department
• Solid Waste & Recycling Division
Commercial Drop Box Collections Program
Fund 5500 - Solid Waste Program 5030
Proeram Description, Goals, and Objectives:
This program services customers requiring collection and disposal from construction and demolition and other large
projects which incorporates the use of 20. 30. and 40 cubic yard boxes. The waste collected through this program
accounts for 16% of the waste collected through the City's programs. Currently this program services 52 permanent
drop box and compactor accounts with approximately 200 pulls per month.
In 2009, the goal will be to increase growth in this business and generate a return after all expenses. In addition, staff
will analyze and implement, as appropriate, findings from the R.W. Beck recycling study pertaining to commercial
compactors.
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Program Staff
Full -Time Equivalent Positions
2.70
2.70
2.70
2.70
Program Expenditures
Personnel Services
$ 140,982
S 164,081
$ 133.567
$ 164,041
and Supplies
49.538
155,075
137,296
121,475
•Materials
Services and Charges
250,285
378,550
322,353
328,550
Motor Pool Charges
61,380
72,729
34,297
94,891
Cost Reimbursements
8,676
8,676
8,676
9,060
Maintenance
0
1,000
750
1,000
Capital
0
55,000
55,000
120,000
S 510,861
$ 835,111
$ 691,939
$ 839.017
Performance Measures
Demand/Workload
1. Total Loads Pulled
2,101
2,730
2,594
2,730
2. Tons of Collected Waste
9,704
15.000
10,320
15;000
Results
I. Collection Cost per Ton *
$ 52.64
S 55.67
S 67.05
S 55.93
2. Average Hours Per Load
0.66
0.75
0.67
0.75
*Excluding Depreciation
•
213
Operations Department
Solid Waste & Recycling Division
Recycling Program
Fund 5500 - Solid Waste
Program Description, Goals, and Objectives:
Program 5060
This program provides collection. processing, and marketing of recyclable materials through residential curbside
collections; a 24 -hour community recycling collection site; and commercial businesses, schools. and government
office collections. Each year, approximately 11% of the residential and commercial waste stream is diverted to
recycling markets.
In 2009, the goal for this program will be to analyze and implement, as appropriate, findings from the R.W. Beck
recycling study and provide recycling services and education to residents.
Program Staff
Full -Time Equivalent Positions
Program Expenditures
Personnel Services
Materials and Supplies
Services and Charges
Motor Pool Charges
Cost Reimbursements
Maintenance
Capital
Operating Transfers
Actual
2007
17.80
$ 692,768
128,670
nn fi
33,352
348,383
83,964
3.027
262,268
0
$ 1,552,432
Budgeted
2008
15.70
$ 791,544
176,517
157,700
470,348
83,964
62 ,36
fl
41,340
161,000
$ 1,888,649
Performance Measures
Estimated
200R
15.70
$ 718,729
173,276
155,684
398,449
83,964
4,065
41,340
161.000
$ 1,736,507
Budgeted
2009
15.70
$ 686,161
188,069
42,900
468,964
87,732
5,986
13,000
0
S 1,492,812
Demand/Workload
1. Newspaper Recycled/Tons
1,749
1,950
1,548
1,950
2. Glass Recycled/Tons
897
870
1,016
1.000
3. Aluminum Recycled/Tons
48
60
68
65
4. Mixed Paper/Tons
773
900
888
900
5. Cardboard/Chipboard/Tons
1.153 / 718
1,100 / 860
1,324 / 700
1,300 / 860
6. Plastic Recycled/Tons
248
250
242
250
7. Steel Cans/Tons
102
130
120
130
8. Scrap Metal/Tons
121
300
168
300
Results
1. Diverted from Landfill/Tons
5,809
6;420
6,074
6,755
2. Landfill Costs Avoided
$ 142,146
$ 157,097 $
148.631
$ 165,295
•
•
214
Operations Department
• Solid Waste & Recycling Division
Composting Program
Fund 5500 - Solid Waste Program 5070
Program Description. Goals. and Objectives:
This program provides for the management of all yard waste materials which are banned from disposal in landfills in
Arkansas. Approximately 6% of the waste stream is diverted into mulch and compost.
In 2009, staff intends to maintain garden compost certification and comply with storm water management plans as
required from the Arkansas Department of Environmental Quality. Also, the continuation of the Sam's Club organic
composting pilot and possible development of a commercial organic program will be evaluated.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 7.10 7.60 7.60 7.60
Program Expenditures
Personnel Services $ 256,989 $ 364,179 $ 317,228 $ 379,101
Materials and Supplies 38,968 70.485 80,7]4 117.434
Services and Charges 3,585 6,277 1,500 11,000
•Motor Pool Charges 187,458 198,525 231,135 199,216
Services and Charges 28,656 28,656 28,656 29,940
Maintenance 0 500 350 500
Capital 34,301 93,527 93,527 0
Operating Transfers 0 99,000 99,000 0
$ 549,957 $ 861,149 $ 852,110 $ 737,191
Performance Measures
Demand/Workload
1. Drop -Off Brush Received/Tons
2,54]
3,800
1,888
2.000
2. Drop -Off Grass Received/Tons
387
500
108
150
3. Drop -Off LeavesReceived/Tons
449
600
132
175
4. Curbside Yard Waste Collected/Tons
1,750
2,000
1,904
2,000
Results
1. Disposal Costs Avoided
$ 125,458
$ 168,843
$ 98,663
$ 105.833
2. Diverted from Landfill/Tons
5,127
6.900
4,032
4,325
3. Compost/Mulch Revenue
S 23,141
$ 25,000
S 16,416
$ 25,000
4. Compost Sold/Cubic Yards
888
1.200
730
1.200
5. Mulch Sold/Cubic Yards
1.61 1
2.600
1,800
2.600
•
215
Operations Department
Fleet Operations Division •
Vehicle Maintenance Program
Fund 9700 -Shop Program 1910
Program Description, Goals, and Objectives:
This program is responsible for the maintenance and replacement of vehicles and equipment to ensure the fleet is safe
and will perform properly during operation. The total fleet size of 577 vehicles consists of 58 emergency response, 50
administrative support, 36 solid waste/recycling, 66 off -road, 164 light/medium/heavy duty trucks, 54 miscellaneous
equipment, and 149 non -motor pool units. In-house maintenance is supported by sublet operations such as major air
conditioner and automatic transmission repairs and accident repair/refinishing. Technician productivity is based on
total available work time and work time charged to vehicles. Fleet Operation's objective is to ensure the safety of City
vehicles and equipment by increasing the number of preventive maintenance generated repairs and reducing road
failures.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 18.50 18.50 18.50 18.50
Program Expenditures
Personnel Services $ 1,084,187 $ 1,146,090 $ 1.167,935 $ 1,157,622
Materials and Supplies 2.033.502 2.063,875 2.221,698 3.070,325
Services and Charges 469,471 455,706 446.411 495,406 •
Motor Pool Charges 19.088 169,717 154,919 150,896
Cost Reimbursements 299.472 304,756 304,756 318,403
Maintenance 24,826 34,830 31,800 34,905
Capital 0 10,026 10,026 0
$ 3,930.546 $ 4,185,000 $ 4,337,545 $ 5,227,557
Performance Measures
Demand/Workload
I. Repair Requests 11358 12.000 10,700 11,000
2. Vehicle/Equipment Repair Hours 13.335 16.400 13,384 13,500
3. Preventive Maintenance Service
& Inspections 1.208 1.250 1;220 1,250
4. Preventive Maint. Generated Repairs 1.007 1.100 1,120 1,100
5. Road Failures 674 600 54 100
Results
I. % of Hours Worked Charged to
Vehicles 83.2 83.0 83.3 83.0
2. % Preventive Maintenance Services
to Total Repairs 10.6 10.4 11.4 1 13
3. % Preventive Maintenance Generated
Repairs To Total Repairs 8.8 9.1 10.5 10.0 •
4. % Road Failures to Total Repairs 5.9 5.0 0.5 0.9
216
Operations Department
• Fleet Operations Division
Capital Expense Program
Fund 9700 - Shop Program 1920
Program Description. Goals, and Objectives:
This program captures the cost associated with upgrading and replacing fixed assets. The Shop Fund is an internal
service fund that provides for a]] the acquisition of replacement vehicles and equipment utilized by the City's operating
divisions. Beginning in 2003, user divisions purchase expansion units which are added to the fleet.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 0.00 0.00 0.00 0.00
Program Expenditures
Materials and Supplies $ 2,511 S 0 $ 0 $ 0
Services and Charges 38,663 754 754 0
Capital 3,304,316 4,367,707 4,367,707 1,466,000
$ 3,345,490 $ 4.368,461 $ 4,368,461 $ 1,466,000
• Capital expenditures planned for in this program include:
Back Hoe/Loaders - Repl/Exp $ 145,747 S 317,000 $ 317,000 $ 0
Construction Equipment - Repl/Exp 259,982 0 0 291,000
Fuel Storage Improvements - Repl 296,409 0 0 0
Light/Medium Utility Veh - Repl/Exp 428,472 546.618 546,618 350,000
Medium/Heavy Utility Veh - Repl/Ex] 77,802 1.062.362 1,062.362 211,000
Other Vehicles/Equipment - Repl/Exp 841,352 270.396 270;396 34,000
Police/Passenger Vehicles - Repl/Exp 185,105 759;987 759.987 371,500
Solid Waste Vehicles/Equip - Repl/Ex 916,227 _ 1.015,805 1,015.805 185,000
Tractor/Mower - Rep1/Exp 165,501 110,000 110.000 23,500
Fleet Emergency Generator 28,843 21,157 21.157 0
Automatic Vehicle Wash System 49 265,136 265,136 0
S 3 345,489 $ 4.368,461 $ 4.368.461 $ 1,466.000
•
217
Finan oe
•
•
Finance Department
Finance Director
Accounting & I I I I I I Information
Audit Purchasing Technology
•
Budget & Billing &
Research Collections
Mission Statement
We strive for excellence and are dedicated to providing
professional and responsive support services to the citizens of
Fayetteville, municipal operations, the City Council, and other
organizations. Our goal is to assist in providing a safe, healthy
and attractive environment for our community by maintaining
efficient, effective internal controls and responsible fiscal
management.
219
FINANCE DEPARTMENT
OVERVIEW
The Finance Department contains six divisions: Finance Director, Accounting & Audit, Budget & Research,
Purchasing, Information Technology, and Billing & Collections.
Budgeted 2009 expenditures are approximately $110,000 more than the Estimated 2008 due to increases in
personnel service costs and software maintenance.
Personnel Services
Materials and Supplies
Services and Charges
Motorpool Charges
Maintenance
Operations
Cost Reimbursements
Capital and Other
Total Department
Category Totals
Actual
)nrn
$ 2,899,760 $
118,834
423,767
4,414
298,794
3,745,569
Budgeted
2008
3,043,453 $
122,925
509,498
9,675
301,895
3,987,446
Estimated
2008
2,989,386 S
121,090
509,127
4,670
301,695
3,925,968
Budgeted
2009
3,072,760
122,625
519,703
2,990
321,445
4,039,523
•
(85,848) (85,848) (85,848) (89,700)
(85,848) (85,848) (85,848) (89,700)
$ 3,659,721 $ 3,901,598 $ 3,840,120 $ 3,949,823 •
220
Finance Department
Program Expenditure Summary
• Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
General Fund
1100 Finance Director
Personnel Services $ 121,676 $ 130,922 $ 131,437 $ 135,258
Materials and Supplies 1,226 800 800 1,150
Services and Charges 3,111 7,592 7,592 2,242
126,013 139,314 139,829 138,650
1310 Accounting & Audit
Personnel Services 659,377 681,000 668,230 688,750
Materials and Supplies 11,880 12,700 11,700 12,700
Services and Charges 17,234 16,660 16,300 17,960
Maintenance 645 825 825 825
689,136 711,185 697,055 720,235
1330 Budget & Research
Personnel Services 284,472 298,457 292,893 301,831
Materials and Supplies 6,042 7,156 7,341 7,116
Services and Charges 3.906 2,550 2,550 2,540
Maintenance 1,650 1,700 1,600 1,750
296,070 309,863 304,384 313,237
1610 Purchasing
• Personnel Services 198,398 205,940 206,325 212,902
Materials and Supplies 5,184 2,290 2,290 2,180
Services and Charges 21,261 18,868 18,878 19,078
Maintenance 0 100 0 0
224,843 227,198 227,493 234,160
1710 Information Technology
Personnel Services 895,714 927,743 900,547 934,784
Materials and Supplies 32,905 28,479 28,559 27,979
Services and Charges 56,596 57,610 57,589 57,610
Motorpool Charges 4,414 9,675 4,670 2,990
Maintenance 290,329 290,770 290,770 310,370
1,279,958 1,314,277 1,282,135 1,333,733
Total General Fund 2,616,020 2,701,837 2,650,896 2,740,015
Water & Sewer Fund
1810 Billing& Collections
Personnel Services 740,123 799,391 789,954 799,235
Materials and Supplies 61,597 71,500 70,400 71,500
Services and Charges 321,659 406,218 406,218 420,273
Cost• Reimbursements (85,848) (85,848) (85,848) (89,700)
Maintenance 6,170 8,500 8,500 8,500
1,043, 701 1,199,761 1,189,224 1,209, 808
Total Water & Sewer Fund 1,043,701 1,199,761 1,189,224 1,209,808
• Total Finance Department $ 3,659,721 $ 3,901,598 $ 3,840,120 $ 3,949,823
221
Finance Department
Personnel Summary
Budgeted
Budgeted
Estimated
Budgeted
Division / Title
2007
2008
2008
2009
Finance Director Division:
Finance Director
1.00
1.00
1.00
1.00
Administrative Assistant Mayor's Office
0.25
0.25
0.25
0.25
1.25
1.25
1.25
1.25
Accounting & Audit Division:
Accounting Director
Accounting Manager - Investment & Cash
Accounting Manager - Payroll & Pension
Contract/Grant Financial Accountant
Fixed Assets/Investment Coordinator
Accountant - Payroll
Accountant - Revenues
Accounting Clerk - Cash
Accounting Clerk - Data Entry
Accounting Clerk - Payables
Accounting Clerk - Receivable
Intern I
Budget & Research Division:
Budget Director
Senior Research Analyst
Financial Analyst
Budget Analyst
Purchasing Division:
Purchasing Manager
Purchasing Agent
Purchasing Technician
Intern I
•
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
0.50 0.50 0.50 0.50
11.50 11.50 11.50 11.50 •
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
4.00 4.00 4.00 4.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
0.50 0.50 0.50 0.50
3.50 3.50 3.50 3.50
0
222
S
Finance Department
Personnel Summary
Budgeted Budgeted Estimated Budgeted
Division / Title 2007 2008 2008 2009
Information Technology Division:
Information Technologies Director 1.00 1.00 1.00 1.00
Senior Programmer/Analyst 1.00 1.00 1.00 1.00
Network Engineer 1.00 1.00 1.00 1.00
GIS Coordinator 1.00 1.00 1.00 1.00
Systems Administrator 1.00 1.00 1.00 1.00
Systems Analyst 1.00 1.00 1.00 1.00
Business Systems Analyst 1.00 1.00 1.00 1.00
GIS Technician 4,00 5.00 5.00 5.00
Database Administrator 1.00 1.00 1.00 1.00
E-91 I Addressing Technician 1.00 0.00 0.00 0.00
13.00 13.00 13.00 13.00
Billing &Collections Division:
Billing & Collections Manager 1.00 1.00 1.00 1.00
Billing & Collections Coordinator 1.00 1.00 1.00 1.00
Senior Customer Service Representative 4.00 4.00 4.00 4.00
Customer Service Representative 1 10.00 10.00 10.00 10.00
• Financial Analyst 1.00 1.00 1.00 1.00
17.00 17.00 17.00 17.00
Total Finance Personnel 50.25 50.25 50.25 50.25
223
Finance Department
Finance Director Division •
Finance Director Program
Fund 1010 - General Program 1 100
Program Description, Goals, and Objectives:
This program's primary purpose is to provide leadership to and management of the Finance Department and to assist
the Mayor and the City Council in addressing issues of citywide concern. The program utilizes department staff to
conduct special studies and research projects when necessary that provide information that is essential to making
decisions regarding the application of technology, cost saving measures, and other efficiency options.
In 2008, the program provided oversight in the development of the 2007 Comprehensive Annual Financial Report
(CAFR) and the 2009 Annual Budget and Work Program; provided oversight for the financial planning of facilities
and professional services that address justice including space needs; provided management oversight to further
implement GASB requirements for the financial reporting requirements; and assisted in water and sewer rate and
impact fee studies and modification of the City's web site. Provided direction for the development of multi -year
projections incorporating historical and projected revenue and expenditure trends for General Fund, Street Fund,
Water & Sewer Fund, Solid Waste Fund, and Airport Fund incorporated in the Capital Improvements Program.
Actual Budgeted Estimated
Budgeted
2007 2008 2008
2009
Program Staff
Full -Time Equivalent Positions 1.25 1.25 1.25
1.25
Program Expenditures
Personnel Services $ 121,676 S ]30,922 $ 13I,437 $
135,258
Materials and Supplies 1,226 800 800
1,150
Services and Charges 3,1 II 7,592 7,592
2,242
$ 126,013 $ 139,314 $ 139.829 S
138,650
Performance Measures
Demand/Workload
I. To continue oversight of the Wastewater System Improvements Project and Transportation System
financing.
2. To oversee the implementation of the 2009 Budget, provide management oversight for the continuation of
performance audit reviews, and development of the 2008-2012 Capital Improvements Program.
3. To oversee the completion of the 2008 CAFR, including any new reporting requirements.
4. Management of any debt funding that may be necessary for implementation of identified projects.
5. Management and administration of funding associated with the construction of a judicial facility.
6. Monitoring of the City's Fire and Police pension plans as well as LOPFI funding issues.
7. Continue to review and implement revisions to the accounting and budget development systems.
•
224
Finance Department
• Accounting & Audit Division
Accounting & Audit Program
Fund 1010 -General Program 1310
Program Description, Goals, and Objectives:
This division provides financial reports and analysis to City Management, City Council, City Departments, and the
public and maintains accounting records in accordance with Generally Accepted Accounting Principles for municipal
governments. The division provides a system for processing payments for City obligations, payroll, and pension
checks; provides monthly financial statements and operating reports; prepares a Comprehensive Annual Financial
Report (CAFR) that meets requirements for the GFOA Certificate of Excellence in Financial Reporting; pays City
obligations to maintain a good credit rating and cash availability; maximizes earnings on investments in compliance
with applicable State laws and City ordinances and resolutions; processes payroll and pension checks; maintains
records for wages and withholdings; reports payroll information to other governments; and oversees the annual audit.
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Program Staff
Full -Time Equivalent Positions
11.50
11.50
11.50
11.50
Program Expenditures
Personnel Services
S 659,377
$ 681,000
$ 668,230 $
688,750
Materials and Supplies
11,880
12,700
11,700
12,700
and Charges
17,234
16,660
16,300
17,960
•Services
Maintenance
645
825
825
825
$ 711,185
S 697,055 $
720,235
S 689,136
Performance
Measures
Demand/Workload
I. External Audit and CAFR
I
I
1
1
2. Funds/Account Groups Maintained
27
30
30
30
3. Financial Statements/Ledgers
26
26
26
26
4. Bond Issues Outstanding
11
12
10
9
5. Payrolls Prepared
36
44
42
42
6. Pension Distributions Processed
12
1.2
12
12
Results
1. % Audits Completed on Time
100
100
100
100
2. % Monthly/Quarterly Financial
Statements Distributed on Time
100
100
100
100
3. % Payroll & Pension Checks
Processed on Time
100
1.00
100
100
4. % Forms W-2 & 1099 Distributed on
Time
100
100
100
100
5. %Government Reports Filed on
100
100
100
100
• 6. CAFR Awards Received
225
Finance Department
Budget & Research Division •
Budget & Research Program
Fund 1010 -General Program 1330
Program Description, Objectives, and Analysis:
This division is responsible for preparing and monitoring the City's Annual Budget and Work Program, preparing the
annual update to the City's Capital Improvements Program, and ensuring the funds are expended/expensed as
appropriated by City Council. Additionally, the division performs special duties and conducts special studies as
requested by the Finance Director, the Mayor, and the City Council. Finally, the division reviews performance
measures and quarterly reports submitted by other City divisions to ensure the accuracy of the listed statistics relating
to the budgeted performance measures.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 4.00 4.00 4.00 4.00
Program Expenditures
Personnel Services $ 284,472 $ 298,457 $ 292,893 $ 301,831
Materials and Supplies 6,042 7,156 7,341 7,116
Services and Charges 3,906 2,550 2,550 2,540
Maintenance 1,650 1,700 1,600 1,750
S 296,070 $ 309,863 $ 304,384 $ 313,237 •
Performance Measures
Demand/Workload
1. Budget Submissions Reviewed 96 99 105 105
2. CIP Projects Reviewed 179 90 90 180_
3. Programs Reviewed: Budget to
- Monthly 108 108 108 108
4. Budget Amendments Processed 201 250 180 180
5. Capital Projects Monitored 162 170 139 140
Results
1. Annual Budget Completed I 1 1 1
2. CIP Annual Update Completed I I 1 1
3. GFOA Dist. Budget Awards 1 1 1 1
4. % of Actual Revenue Received over
Adopted Budget/Operations (0.42) 0.00 (1.33) 0.00
•
226
Finance Department
• Purchasing Division
Purchasing Program
Fund 1010 - General Program 1610
Program Description, Goals, and Objectives:
This division is responsible for assisting in the purchase of all supplies and acquiring construction and miscellaneous
services for all City departments in accordance with State and Federal statutes, City ordinances, and proper purchasing
procedures, as well as disposing of surplus City property. This division also manages the City's insured and self -
insured programs. Management of the insured program includes the evaluation of insurance needs, the purchase of
insurance policies, and coordination of all losses. Management of the self -insured program includes the judgment and
damages from which all third party liability and City property damages under deductibles or uninsured are paid.
The use of procurement
cards has decreased.
procurement time, paperwork, staff time, and the number of purchase
orders,
checks, and petty
cash reimbursements
required.
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Program Staff
Full -Time Equivalent Positions 3.50 3.50 3.50 3.50
Program Expenditures
Personnel Services $ 198,398 $ 205,940 $ 206,325 S 212,902
•Materials and Supplies 5,184 2,290 2,290 2,180
Services and Charges 21,261 18,868 18,878 19,078
Maintenance 0 100 0 0
$ 224,843 $ 227,198 $ 227,493 $ 234,160
Performance Measures
Demand/Workload
1. Formal Bids/RFP's Requested
2. Purchase Orders Issued
3. Purchase Orders Issued Amount
4. Insurance Claims Processed
5. Value of Assets Insured
6. Purchasing Card Transactions
7. Purchasing Card Charges
92
1,562
$55,180,474
98
$172,027,453
12,235
$2,721,447
120
1,700
$43,000,000
120
$225,000,000
15,000
$3,250,000
120
1,150
543,000,000
100
$241,523,982
14,000
$3,250,000
110
1,000
$30,000,000
100
$245,000,000
15,000
$3,500,000
Results
1.
Formal Bids/RFD's Awarded
78
110
110
105
2.
Value of Assets Lost to Accidents
$31,872
$25,000
$31,000
$25,000
3.
Bid Request to Bid Opening - Days
27
25
24
25
4.
Purchase Request to PO - Days
1.84
1.50
1.75
1.50
5.
Dollar Differential between Average
•Bid
Received and Award
$1,150,285
$2,000,000
$1,200,000
$1,200,000
6.
Average Number of Bidders per Bid
4.09
4.00
4.50
4.50
227
Finance Department
Information Technology Division
Information Technology Program
Fund 1010 -General
Program 1710
Program Description. Goals, and Objectives:
This division provides computing services and Geographic Information Systems (GIS) support for al] City divisions
across 25 locations. Currently, the division supports approximately 725 user accounts, 350 personal computers, 125
network infrastructure devices, 35 servers, and 275 printers and/or miscellaneous peripheral devices attached to
personal computers or network systems. Software support consists of installation, testing, training, and programming.
Training is an ongoing process provided on a request basis and through scheduled training classes. GIS support
includes the development and coordination of the GIS system, including maintaining the software, hardware, and GIS
data; creating GIS applications and databases per user requests and needs; and providing a means for end users to
access GIS data. The performance measures for the division are based on project requests. End users submit project
requests through the help desk for items such as training, programming changes, new equipment installation, etc. The
time required to handle requests depends on the complexity of the project.
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Program Staff
Full -Time Equivalent Positions
13.00
13.00
13.00
13.00
Program Expenditures
Personnel Services
$ 895,714 $
927,743
$ 900,547 $
934,784
Materials and Supplies
32,905
28,479
28,559
27,979 •
Services and Charges
56,596
57,610
57,589
57,610
Motorpool Charges
4,414
9,675
4,670
2,990
Maintenance
290,329
290,770
290,770
310,370
$ 1,279,958 $
1.333,733
1,314,277
$ 1,282,135 $
Performance Measures
Demand/Workload
I. Project Requests
A. AS/400/Programming
635
700
600
700
B. PC Support
747
1,000
500
750
C. Network
378
500
500
600
D. Application Support/Development
836
1,000
750
1,000
E. GIS
512
500
1,000
1,000
2 Training Sessions
18
32
25
30
Results
I. Hours Used Completing Requests:
A. AS/400/Programming
3,620
3,500
3,775
3,500
B. PC Support
2,942
3,000
2,975
3,000
C. Network
2,340
2,300
2,260
2,300
D. Application Support/Development
3,790
4,000
3,500
4,500
E. GIS
9,465
11,000
11,500
11,000
2. Routine Systems Support Hours
1,835
1.800
1,800
2,000
3. Training Performed by Staff- Hours
49
120
100
120
•
RK
Finance Department
• Billing & Collections Division
Billing & Collections Program
Fund 5400 - Water & Sewer Program 1810
Program Description, Goals, and Objectives:
This division provides billings to utility customers on a monthly basis. The billings include charges for water, sewer,
fire protection, solid waste, and related service charges. Over 35,000 utility accounts are maintained with monthly
billings and utility payments being collected and recorded. This program is responsible for collecting other City
revenues including impact fees, court fines, animal licenses, building permits, and parking tickets.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 17.00 17.00 17.00 17.00
Program Expenditures
Personnel Services $ 740,123 $ 799391 S 789,954 $ 799,235
Materials and Supplies 61,597 71,500 70,400 71,500
Services and Charges 321,659 406,218 406,218 420,273
Cost Reimbursements (85,848) (85,848) (85.848) (89,700)
Maintenance 6.170 8,500 8,500 8,500
$ 1,043,701 $ 1,199,761 $ 1,189,224 $ 1,209,808
• Performance Measures
Demand/Workload
I. Total Accounts 39.071 39,208 39,313 39,707
2. Total Accounts - Active 35.112 35,673 35,818 36,177
3. Total Service Orders Processed 40,406 42.319 42,472 42,898
4. Total Cash Receipts Processed 490.331 479,770 481,250 486,063
Results
1. Utility Bills Processed 431.112 429,968 431,579 435,895
2. On/OffOrders Processed 39.152 41,057 41,057 41,468
3. New Accounts Added 1,254 1,288 1,415 1,430
4. Utility Payments Processed 402,599 402,668 405,283 408.783
5. Utility Deposits Processed 8,169 8,412 8,300 8,300
6. Cash Receipts Processed 79.563 68,690 67.667 68,980
•
229
Polic
•
n
Police Department
Police Chief
Deputy Police
Chief
• Animal Central Support Patrol Drug
Services Dispatch Services Enforcement
Mission Statement
This department, through progressive thinking, credible,
efficient, and responsive actions will provide our citizens with a
safe and healthy community in which to live and work. We will
provide impartial enforcement of all criminal and traffic laws.
We will strive to interact and form a partnership with the citizens
to provide education so they can learn ways of reducing
opportunities for crime to occur.
231
POLICE DEPARTMENT
OVERVIEW
The Police Department includes Central Dispatch, Police Support Services, Police Patrol, and Drug
Enforcement programs and the Animal Services Division.
Organizational objectives for the department include the following: 1) Preventing and controlling conduct
widely recognized as threatening to life and property; 2) Aiding individuals who are in danger of physical
harm; 3) Protecting constitutional guarantees, such as the right to free speech and assembly; 4) Facilitating the
movement of people and vehicles; 5) Assisting those who cannot care for themselves: the intoxicated, the
addicted, the mentally ill, the physically disabled, and the young; 6) Resolving conflicts between individuals,
groups of individuals, or individuals and their government; 7) Identifying problems that have the potential for
becoming more serious problems for the individual citizens, for the police, or for government; and 8) Creating
and maintaining a feeling of security in the community.
The City of Fayetteville is the lead agency for the Fourth Judicial District Drug Task Force. Due to this role,
the City must show all financial activity for this entity in the City's budget. Participating agencies include the
City of Springdale, Washington County, and eight rural communities in Washington County.
Although the 2009 Budget received an overall $98,776 increase over the estimated 2008 expenses, Personnel
Services fixed costs increased by $310,431 (2.7%). The increase in Personnel Services is due to increased
salary/benefit costs. The overall change in the Police Department budget was achieved by reducing non -fixed
costs such as training, equipment, uniforms, and supplies. For the third year in a row, the Police Department
has reduced operating expenses. If fixed costs such as salaries, utilities, jail contract, motor pool etc. continue
to rise, service reductions are inevitable unless significant increases are approved.
Category Totals
Budgeted
2009
Personnel Services
$ 10,835,571 $
11,455,204 $
11,119,270 $
11,429,701
Materials and Supplies
563,493
557,488
618,940
507,833
Services and Charges
1,105,260
1,062,215
1,060.773
960,804
Motorpool Charges
499,542
467,710
475,637
520,927
Maintenance
232,725
248,404
249.955
272,433
Operations
13,236,591
13,791,021
13,524,575
13,691,698
Capital
5,310
143,717
68.347
0
Operating Transfers
208,095
233,000
233.000
233,000
Transfers
213,405
376.717
301.347
233,000
Total Department
$ 13,449,996 $
14,167,738 $
13,825,922 $
13,924,698
Police Department
Program Expenditure Summary
•
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
General Fund
2600 Central Dispatch
Personnel Services $ 1,102,469 $ 1.172,939 $ 1,158,852 $ 1,218,569
Materials and Supplies 14,055 12,856 14,356 14,356
Services and Charges 48,958 45,111 43,001 43,739
Motorpool Charges 4,336 4,400 4,400 5,168
Maintenance 51,910 53,110 53,110 72,949
1,221,728 1,288,416 1,273,719 1,354,781
2710 Patrol/Emergency Response
Personnel Services 302,093 285.651 308,108 298,678
Materials and Supplies 14,242 10,100 18,500 13,719
Services and Charges ]4,876 9,718 14,393 14,956
Motoipool Charges 15,239 20,902 20,375 24.099
Maintenance 1,190 1,]75 1,150 1,468
347,640 327;546 362,526 352,920
2720 Animal Shelter
Personnel Services 310,483 314.015 309,613 308,570
Materials and Supplies 27,605 55,060 55,060 22,150
Services and Charges 52,105 45,750 45,230 47,033
• Maintenance 13,843 14,916 14.800 11,156
404,036 429,741 424,703 388,909
2730 Veterinarian/Clinic
Personnel Services 127,435 141,762 118,438 124,194
Materials and Supplies 82,799 85,383 68,900 15,837
Services and Charges 5,218 3,309 3,510 3,301
Maintenance 247 450 350 450
215,699 230,904 191;198 143,782
2900 Support Services
Personnel Services 1,955,506 2.174,500 2,071,345 2,214,734
Materials and Supplies 103,061 99,595 115,045 95,657
Services and Charges 494,727 467,285 466,634 497,267
Motorpool Charges 59,932 64,255 71,178 63,548
Maintenance 135.250 145,787 145,787 150,562
Operating Transfers 208,095 233,000 233,000 233,000
Capital 0 94,466 19,096 0
2,956.571 3.278.888 3,122,085 3,254,768
2940 Patrol
Personnel Services 6,796,652 7.088,513 6,882,400 6,994,491
Materials and Supplies 321,731 291,398 343,983 346;114
Services and Charges 202,136 265,637 262,600 180,509
• Motorpool Charges 420,035 378,153 379,684 428,112
Maintenance 30,285 32,966 34,758 35,848
• Capital 5,310 13,661 13,661 0
7,776,149 8.070,328 7,917,086 7,985,074
233
Police Department
Program Expenditure Summary
Actual Budgeted Estimated Budgeted •
2007 2008 2008 2009
Total General Fund
Drug Law Enforcement Fund
12,921,823 13,625,823 13,291,317 13,480,234
2960 Drug Enforcement
Personnel Services
240,933
277,824
270,514
270,465
Materials and Supplies
0
3,096
3,096
0
Services and Charges
287,240
225,405
225,405
173,999
Capital
0
35,590
35,590
0
528,173
541,915
534,605
444,464
Total Drug Law Enforcement Fund
528,173
541,915
534,605
444,464
Total Police Department
$ 13,449,996 $
14,167,738 $
13,825,922 $
13,924,698
is
•
234
• Posen Department
Personnel Summary
Budgeted Budgeted Estimated Budgeted
Division / Title 2007 2008 2008 2009
Central Dispatch Division:
Dispatch Manager 1.00 1.00 1.00 1.00
Assistant Dispatch Manager 1.00 1.00 1.00 1.00
Dispatch Shift Supervisor 2.00 2.00 2.00 2.00
Dispatch Trainer 2.00 2.00 2.00 2.00
Dispatcher III 3.00 8.00 8.00 8.00
Dispatcher 11 3.00 2.00 3.00 4.00
Dispatcher 1 12.00 8.00 7.00 6.00
24.00 24.00 24.00 24.00
Animal Services Division:
Animal Services Superintendent 1.00 1.00 1.00 1.00
Animal Services Officer 5.00 5.00 5.00 5.00
Animal Services Coordinator 1.00 1.00 1.00 1.00
Animal Caregiver 6.00 6.00 6.00 6.00
Animal Caregiver (Part Time) 0.80 0.80 0.80 0.80
Veterinarian 1.00 1.00 1.00 1.00
Veterinary Assistant 1.00 1.00 1.00 1.00
• 15.80 15.80 15.80 15.80
Police Division:
Police Chief 1.00 1.00 1.00 1.00
Deputy Chief of Police 2.00 2.00 2.00 2.00
Police Captains 3.00 3.00 3.00 3.00
Police Lieutenants 5.00 5.00 5.00 5.00
Police Sergeants 12.00 12.00 12.00 12.00
Police Corporal 41.00 48.00 48.00 48.00
Police Officer 57.00 50.00 50.00 50.00
Support Services Manager 1.00 1.00 1.00 1.00
Financial Coordinator 1.00 1.00 1.00 1.00
Property/Evidence Manager 1.00 1.00 1.00 1.00
Senior Crime Scene Technician 1.00 1.00 1.00 1.00
Records Coordinator 1.00 1.00 1.00 1.00
Senior Secretary 5.00 5.00 5.00 ' 5.00
Police Support Specialist 7.50 7.50 7.50 7.50
Senior Police Support Specialist 2.00 2.00 2.00 2.00
Police Clerk 2.50 2.50 2.00 2.00
Clerk (Part Time) 0.00 0.00 0.50 0.50
IT Manager 1.00 1.00 1.00 1.00
Systems Analyst 1.00 1.00 1.00 1.00
Transcriptionist (Full/Part Time) 1.50 1.50 1.50 1.50
Park Patrol (Part Time) 1.13 1.13 1.13 1.13
147.63 147.63 147.63 147.63
tTotal Police Personnel 187.43 187.43 187.43 187.43
235
Police Department
Central Dispatch Division
Central Dispatch Program •
Fund 1010 -General Program 2600
Program Description, Goals. and Objectives:
This program is a 24 -hour operation, which provides emergency and non -emergency call taking and dispatching for
police, fire, and city services, as needed. The center is also the primary answering point for Fayetteville 9-1-1 calls,
which includes transferring emergency calls to the appropriate agencies.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 24.00 24.00 24.00 24.00
Program Expenditures
Personnel Services $ 1,102,469 $ 1;172,939 $ 1;158,852 $ 1,218,569
Materials and Supplies 14,055 12,856 14,356 14;356
Services and Charges 48;958 45,1 11 43,001 43,739
Motorpool Charges 4,336 4,400 4,400 5,168
Maintenance 51,910 53,110 53,110 72;949
$ 1,221,728 $ 1;288,416 $ 1,273,719 $ 1,354,781
Performance Measures •
Demand/Workload
I. Total Calls for Service 50,846 52,550 50,220 51,450
A. Police 41,488 43,000 40,700 41;600
1) Priority 1 5,365 N/A 5,200 5,200
2) Priority 2 18,242 N/A 18,000 18,600
3) Priority 3 17,881 N/A 17,500 17,800
B. Fire 6,871 6,800 7,012 7,100
C. Citywide 2,487 2,750 2,508 2,750
2. Police Self -Initiated Calls 86,497 88,500 85,000 88,500
3. Telephone (Minus 9-1-I) 133;139 142,000 135,000 140,000
4. 9-1-1 Calls 31,364 31;500 31,500 31,750
5. ACIC Transactions 275,043 275,043 265,192 275,000
Results
I. Citizen Complaints 0 I I 1
2. Total Overtime Hours 3;459 3;000 3,082 3,100
A. Comp Hours 1,383 700 770 800
B. Overtime Hours 840 2,300 1,012 1,000
C. Holiday Hours 1,236 N/A 1,300 1,300
3. 9-1-1 Reimbursement $ 164,557 $ 88,000 $ 98,911 $ 98,000
4. Average Minutes Police on a Call 22 22 22 22
5. Average Minutes Fire on a Call 17 18 18 16 •
6. Average 9-]-1 Calls per Day 86 86 86 87
236
S
•
•
Police Department
Animal Services Division
Patrol/Emergency Response Program
Fund 1010 - General
Program 2710
Program Description, Goals. and Objectives:
This program provides 24 -hour emergency and rescue services and enforces the Arkansas Rabies Control Act and City
Ordinances. Duties include licensing animals and providing safety and education programs. Stray animals with
license identification are returned to their homes and stray animals without license identification are impounded.
Animal Control Officers issue warnings and citations to the offenders.
Program Staff
Full -Time Equivalent Positions
Program Expenditures
Personnel Services
Materials and Supplies
Services and Charges
Motorpool Charges
Maintenance
Actual Budgeted
I)nm �nnR
Estimated
')MR
Budgeted
,,nno
5.50 5.50 5.50 5.50
$ 302.093 $
285.651 $
308,108 $
298,678
14,242
10.100
18,500
13,719
14.876
9,718
14,393
14.956
15,239
20,902
20,375
24,099
1,190
1.175
1,150
1,468
$ 347,640 $
327.546 $
362.526 $
352,920
Performance Measures
Demand/ Workload
I. Citizen Calls
7,114
6.400
6,200
6,250
2. Square Miles to Patrol
50
50
50
50
3. After Hours Emergency Reponses
872
850
850
850
4. City Licenses Sold
3,098
3.200
3,150
3,200
Results
t. Reclaimed by Owner
706
750
750
750
2. Warnings/Citations Issued
165
200
260
250
3. Stray Animals Picked Up
A. Domestic
1,363
1350
1,350
1,350
B. Wildlife
217
250
200
225
C. Livestock
62
50
35
40
4. Animal Bite Investigations
57
60
50
55
5. Animal Cruelty Investigations
418
400
420
425
237
Police Department
Animal Services Division
Animal Shelter Program
Fund 1010 -General
Program Description. Goals. and Objectives:
This program provides a facility for handling animals, processing redemptions and adoptions, educating the public
regarding responsible animal ownership; and providing humane euthanasia for unwanted animals. The facility and
training programs meet national sheltering standards. The adoption fee, which includes the cost of sterilization and
micro chipping, helps decrease the number of unwanted litters. Funds provided by the City are supplemented by
contracts for sheltering with Washington County, surrounding municipalities, and by public donations.
Program Staff
Full -Time Equivalent Positions
Program Expenditures
Personnel Services
Materials and Supplies
Services and Charges
Maintenance
$ 404,036 $ 429,741 $ 424.703 S 388,909
Performance Measures
ilamanrl / W nr4I nori
Fayetteville Strays Sheltered
Fayetteville Surrenders Sheltered
Non -Fayetteville Animals Sheltered
I. Adopted/Reclaimed Animals
2. Euthanized Animals
3. Cost per Animal/Five Days Shelter
Police Department
• Animal Services Division
Veterinarian/Clinic Program
Fund 1010 -General Program 2730
Program Description. Goals. and Objectives:
Animals adopted from the shelter are spayed or neutered at the clinic, thus complying with State law that all adopted
shelter animals are sterilized. This program also provides for the medical needs of sheltered animals and the prompt
treatment of injured or ill animals rescued after hours as the veterinarian is on call 24 -hours a day. Prevention of
infectious diseases is of the utmost importance in a shelter and this program establishes procedures for this
contingency. The program also assists the prosecutors office in prosecuting animal abuse cases by writing official
reports. The primary purpose of this program is to decrease the number of unwanted litters; enforce State laws
requiring sterilization of adopted shelter animals; provide medical care to sheltered animals; encourage the
sterilization of impounded animals; and relieve the animal's suffering. The Low Cost Spay/Neuter program continues
to operate at a fee of $10. which enables persons of lower income to afford the cost of sterilization.
Actual
Budgeted
Estimated
Budgeted
2007
2008
2008
2009
Program Staff
Full -Time Equivalent Positions
2.00
2.00
2.00
2.00
Program Expenditures
Personnel Services
$ 127,435
$ 141,762
$ 118,438
S 124,194
and Supplies
82,799
85,383
68,900
15,837
•Materials
Services and Charges
5,218
3,309
3,510
3,301
Maintenance
247
450
350
450
$ 215,699
S 230,904
S 191,198
S 143,782
Performance Measures
Demand/Workload
1. Adopted Animals Sterilized
1.328
1,500
1,250
2,000
2. Low Cost Spay/Neuters
937
1,050
550
1,050
3. Treated for Injury/Illness
2,111
2,000
2,300
2;300
Results
I. After Hour Responses
56
65
54
55
2. Low Cost Spay/Neuter Program
Revenue
$ 9.370
$ 10,500 $
5,500
$ 10,500
•
239
Police Department
Police Division
Support Services Program
Fund 1010 -General
Program Description, Goals, and Objectives:
Program 2900
This program provides for administrative control, logistical support, policy setting, and decision making relative to all
aspects of the department's operations. The program provides clerical support for data entry of all cases, tickets,
accidents, warrants and arrest narratives as well as collecting the bonds and fines assessed through the Fayetteville
District Court. Grant opportunities are reviewed and applications are written and all grants awarded are managed by
this division. The maintenance and troubleshooting of all computers and software, including the mobile data system,
is handled through the information technology section. The investigation of complaints against police personnel is
coordinated through the administration.
The Department will begin a three year process to become certified by the Commission on Accreditation for Law
Enforcement Agencies. The School Resource Officer program is a joint effort between the Fayetteville Public
Schools and the Police Department. The Resource officers work with students and faculty during the school year.
The Community Oriented Policing division is a resource for the patrol shifts to supplement the officer's problem
solving efforts.
•
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 21.00 21.00 21.00 21.00
Full -Time Equivalent Positions - Uniformed 14.00 14.00 14.00 14.00
35.00- 35.00 35.00 35.00 •
Program Expenditures
Personnel Services $ 1,955,506 S 2,174,500 $ 2,071,345 $ 2,214,734
Materials and Supplies 103,061 99,595 115,045 95,657
Services and Charges 494,727 467,285 466,634 497,267
Operating Transfers 208,095 233,000 233,000 233,000
Motorpool Charges 59,932 64,255 71,178 63,548
Maintenance 135,250 145,787 145,787 150,562
Capital 0 94,466 19,096 0
$ 2,956,571 $ 3,278,888 $ 3,122,085 $ 3,254,768
Performance Measures
Demand/Workload
1. Records Received 49,480 47,200 49,404 65,537
2. Funds Collected on Bonds and Fines S 2,741,585 $ 2,450,000 $ 3,540,124 $ 3,540,124
3. Grants Managed/Amount Awarded 10 / $467,062 5/ $303,500 9 / $428,429 12/5875,000
4. Property & Evidence Items Collected 9,938 10,750 9,506 9,790
5. Percentage of CALEA Standards Met 46% 70% 51% 75%
Results
1. Property & Evidence Items Disposed 17,698 10,000 11,000 10,000
2. % of Records Processed/Imaged 100 / 25 100 / 100 100 / 50 100/60 •
240
Police Department
Police Division
•
Patrol Program
Fund 1010 - General Program 2940
Program Description, Goals, and Objectives:
This program provides patrol and investigative services including detection and suppression of criminal activity,
traffic enforcement, and accident investigation. The program will strive to maintain an emergency response time of
five minutes or less on high priority calls. A selective traffic enforcement plan, which targets the most common
contributing factors that was implemented to reduce the number of accidents at the most common occurrence
locations, will continue. The Criminal Investigations Division expanded its services to focus attention on computer
forensics and intemet crimes against children. An in-house training program is utilized to maintain compliance with
state and federal law enforcement standards with an emphasis on officer safety.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 4.63 4.63 4.63 4.63
Full -Time Equivalent Positions - Uniformed 104.00 104.00 104.00 104.00
108.63 10 8.6 3 10 8.6 3 108.63
Program Expenditures
Personnel Services $ 6,796,652 S 7,088,513 $ 6.882,400 $ 6,994,491
•
Materials and Supplies 321,731 291,398 343,983 346,114
Services and Charges 202,136 265,637 262,600 180,509
Motorpool Charges 420,035 378.153 379,684 428,112
Maintenance 30,285 32.966 34,758 35.848
Capital 5310 13,661 13,661 0
$ 7,776,149 $ 8.070328 $ 7.917,086 $ 7,985;074
Performance Measures
Demand/Workload
1. Population Served 68,810 70,290 70,502 72,237
2. Calls for Service 41,488 42,000 40,700 41,600
3. Traffic Accidents 3.085 3,150 2.558 2,819
4. Tickets/Warnings Issued 10,207 / 20.061 17,500 / 18,500 22,374 / 23,110 17,500 / 18,500
5. Arrests Made/DWI Arrests 5,883 / 1.142 6,000 / 1,100 6.720 / 1.498 6,000 / 1,100
6. Drug Arrests N/A 900 966 900
7. Investigative Cases Assigned 1.234 1,050 758 800
8. Warrants Issued 7,220 7.000 6,064 5,784
Results
I . High Priority Calls Response - Minutes 5:20 4:45 4:40 4:45
2. Traffic Accidents Fatal/Injury 7 / 296 3 / 360 2 / 222 2 / 300
3. Annual Crime Rate per 1,000 (Local) 5.3 6.2 5.8 6.2
•4. Investigative Cases Cleared 1,032 875 496 664
5. Warrants Served 7.347 7,000 6.266 5,868
241
Police Department
Police Division
Drug Enforcement Program
Fund 2930 - Drug Law Enforcement Program 2960
Program Description. Goals, and Objectives:
This program provides initial and follow-up investigations concerning drug related crime/intelligence reports from the
Patrol Program. other law enforcement agencies, and the general public. The following information reflects the efforts
of eight officers assigned to the Fourth Judicial District Drug Task Force. This task force is made up of the
Fayetteville, Springdale, Prairie Grove, West Fork, Johnson, Lincoln, Goshen. Greenland, Farmington, Elm Springs,
and Elkins police departments and Washington and Madison County Sheriffs Department. The primary duties are to
investigate leads concerning the illicit manufacturing, distribution, and use of controlled substances and to target
organized crime narcotic traffickers, conspirators, and offenders through investigation, arrest, and preparation for
prosecution. The task force plans to perform 807 drug investigations during 2009.
Actual
2007
Program Staff
Full -Time Equivalent Positions 1.00
Full -Time Equivalent Positions - Uniformed 3.00
4.00
Budgeted
2008
1.00
3.00
4.00
Estimated
2008
1.00
3.00
4.00
Budgeted
2009
1.00
3.00
4.00
Program Expenditures
Personnel Services $ 240,933 $ 277,824 $ 270,514 $ 270,465 ' •
Materials & Supplies 0 3,096 3,096 0
Services and Charges 287,240 225,405 225,405 173,999
Capital 0 35,590 35,590 0
$ 528,173 $ 541,915 $ 534,605 $ 444,464
Performance Measures
Demand/Workload
I. Drug Cases
812
850
804
807
2. Intelligence Reports
289
325
238
235
3. Methamphetamine Hotline Calls
21
15
12
15
Results
I. Arrests Made
734
850
730
832
2. Case Clearance Rate
78%
90%
84%
90%
3. Drugs Seized
A. Cocaine
68.49
ozs.
120.00 ozs.
121.20
ozs.
105.00 ozs.
B. Marijuana
219.64
lbs.
140.00 lbs.
72.36
lbs.
100.00 lbs.
C. Methamphetamine
10.56
lbs.
13.00 lbs.
5.20
lbs.
13.00 lbs.
D. Pharmaceuticals Dosage Units
1,262
units
650 units
1,510 units
1,250 units
4. Weapons Seized
44
60
38
50
242
•
Fire
•
0
CI
Fire Department
CI
Mission Statement
To provide the citizens of Fayetteville and their properties
protection from destruction and/or damage by fire through
effective fire prevention, public education, fire suppression
programs, and rescue services to these citizens from situations
posing a threat to their lives or physical welfare.
243
FIRE DEPARTMENT
OVERVIEW
The Fire Department consists of three programs: Fire Prevention, Fire Operations, and Fire Training and
Community Education.
Annual expenditures for 2009 are projected to be approximately $210,300 more than Estimated 2008. This
difference is primarily due to increased costs of maintenance contracts for the mobile data terminals and related
software as well as the normal progression in salary increases.
Category Totals
Budgeted
2009
Personnel Services
Materials and Supplies
Services and Charges
Motorpool Charges
Maintenance
Capital
Capital and Other
Total Department
7.041.764 S 7.523319 $
219,575
229,550
450,708
423,181
61,105
56,180
134281
159.547
7,907,433
8,391,777
46,478
46,478
7,414,829 $
7,553,188
214,495
287,846
412,756
404,324
56,180
55,801
169,340
176.793
8,267,600
8,477,952
S 7,953,911 $ 8,391,777 $ 8,267,600 $ 8.477.952
Fire Department
Program Expenditure Summary
•
Actual Budgeted
2007 2008
General Fund
Estimated Budgeted
2008 2009
3010 Prevention
Personnel Services
$ 330.835 $
359,604 $
355,585 $
371,533
Materials and Supplies
53,407
32,240
33,620
32,225
Services and Charges
9,361
11,650
9,025
9,025
Motorpool Charges
18,420
13,485
13,485
15,663
Capital
30,685
0
0
0
442,708.
416,979
411,715
428,446
3020 Operations
Personnel Services
6,542,346
6.984,665
6,884,378
6,996,876
Materials and Supplies
157,127
187,095
170,825
242,980
Services and Charges
421,404
374,031
371,731
372,524
Motorpoo] Charges
33,877
32,632
32,632
33,039
Maintenance
134,281
159,547
169,340
176,793
Capital
15,793
0
0
0
7,304,828
7.737,970
7,628,906
7,822,212
3030 Training
Personnel Services
168,583
179,050
174,866
184,779
Materials and Supplies
9,04]
10,215
10,050
12,641
• Services and Charges
19,943
37,500
32,000
22,775
Motorpool Charges
8,808
10,063
10,063
7,099
206,375
236,828
226,979
227,294
Total General Fund
7,953,911
8.391,777
8,267,600
8,477,952
Total Fire Department
$ 7,953,911 $
8,391,777 $
8,267,600 $
8,477,952
•
245
Fire Department
Personnel Summary •
Budgeted
Budgeted
Estimated
Budgeted
Division / Title 2007
2008
2008
2009
Fire Division:
Fire Chief
Assistant Fire Chief
Fire Battalion Chief
Fire Battalion Chief (Fire Marshall)
Fire Battalion Chief (Training Officer)
Fire Captain (Training Officer)
Fire Captain (Assistant Fire Marshall)
Fire Captain
Fire Captain (Safety Officer)
Firefighter
Driver/Operator/Firefighter
Fire Investigator
Life Safety Education Specialist
Financial Analyst Firc
Fire Receptionist
Total Fire Personnel
1.00 1.00 1.00 1.00
2.00 2.00 2.00 2.00
3.50 3.00 3.00 3.00
1.00 L0U 1.00 1.00
0.50 1.00 1.00 1.00
2.00 1.00 1.00 1.00
1.00 2.00 2.00 2.00
27.00 31.00 30.00 30.00
0.00 0.00 1.00 1.00
47.00 44.00 41.00 41.00
24.00 24.00 27.00 27.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
113.00 114.00 114.00 114.00
113.00 114.00 114.00 114.00 •
is
246
Fire Department
• Fire Division
Prevention Program
Fund 1010 - General Program 3010
Program Description, Goals, and Objectives:
This program is primarily responsible for the prevention of fires and for the prevention of loss of life, property, and
personal injuries in the City which may result from fires. Prevention efforts will be focused on the following areas: I)
A strong effort in educating the public on fire safety; 2) To take a more aggressive stance on the review of new
construction and alterations to ensure compliance with Federal and State fire safety codes; 3) To increase early
detection of fire setting behavior in juveniles and provide proper intervention; and 4) To develop a more
comprehensive fire origin/cause investigation program. These areas will be pursued through fire and life safety code
enforcement, plan reviews in existing and proposed structures, and an aggressive approach to public education
activities with an emphasis placed on fire prevention education for children.
In 2009. a concentrated effort is being placed on performing the recommended number of inspections for commercial
structures.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 2.00 2.00 2.00 2.00
Full -Time Equivalent Positions - Uniforme 3.00 3.00 3.00 3.00
• 5.00 5.00 5.00 5.00
Program Expenditures
Personnel Services $ 330,835 $ 359,604 $ 355,585 $ 371.533.
Materials and Supplies 53,407 32,240 33,620 32;225
Services and Charges 9,361 11,650 9,025 9,025
Motorpool Charges 18,420 13,485 13,485 ] 5,663
Capital 30,685 0 0 0
$ 442,708 $ 416,979 $ 411,715 S 428,446
Performance Measures
Demand/Workload
1. Population of City 68,810 70,290 70,502 72,237
2. Residential Units 36,678 32,245 36,678 36,678
3. Total Inspections/Violations Found 1,054 / 2,272 6,475 / 14,800 1,450 / 1,900 6;500 / 13,500
4. Educational Contacts 18,806 20,000 20,000 20,000
5. Total Investigations 78 85 85 80
Results
I. All inspections- Hours 1,258 13,280 L500 13,000
2. Investigations - Hours 1,293 L190 1,200 1.130
3. Loss of Life/Injury - Civilians 0/9 0/0 0/15 0/0
4. Fire Code Compliance Rate 9% 25% 10% 20%
5. Summonses or Charges Filed 3 6 6 5
6. Fires of Suspicious Origin/Court Cases . 25 / I 20 / 2 25 / 1 25 / 5
247
Fire Department
Fire Division •
Operations Program
Fund 1010 - General Program 3020
Program Description, Goals, and Objectives:
This program responds to citizen emergencies resulting from all types of fires, situations of entrapment, emergency
medical calls for service, and hazardous materials incidents. This program assists citizens by providing information
and assistance regarding various fire protection/prevention problems and performs pre -fire planning reviews which
target occupancies and businesses. Staff is also responsible for the routine maintenance and repairs of fire apparatus,
vehicles, and equipment, as well as performing annual tests on fire hydrants and sprinklers and standpipe systems
throughout the community. The program's objectives include arriving at the scene of an emergency within six minutes
90% of the time and assembling an effective response force at the scene within ten minutes 90% of the time.
In 2009, staff will: 1) Make a more aggressive effort to meet ISO recommended guidelines on the number of pre -fire
inspections conducted and 2) Continue to develop functionality of the Fire Records Management System.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions 2.00 2.00 2.00 2.00
Full -Time Equivalent Positions - Uniformed 104.00 105.00 105.00 105.00
106.00 107.00 107.00 107.00
Program Expenditures •
Personnel Services $ 6,542,346 S 6,984,665 $ 6,884,378 $ 6,996,876
Materials and Supplies 157,127 187,095 170,825 242,980
Services and Charges 421,404 374,031 371,731 372,524
Maintenance 134,281 159,547 169,340 176,793
Motorpool Charges 33,877 32,632 32,632 33,039
Capital 15,793 0 0 0
$ 7,304,828 $ 7,737,970 $ 7,628,906 $ 7,822,212
Performance Measures
Demand/Workload
I. Total Calls for Service 7,021 6,635 7,230 7,157
A. Fire Responses 490 545 450 545
B. EMS Responses 4,428 4,100 4,545 4,510
C. Rescue Responses 546 590 475 590
D. All Other Responses 1,557 1,400 1,760 1,512
2. Pre -Fire Plan Inspections 127 6,100 600 3,050
3. Hydrant Maintenance Inspections 277 750 750 750
Results
1. % of Iota] Calls for Service Response
Time ≤ 6 Minutes 83% 85% 80% 87% •
2. % of Structural Fires Controlled Prior
to Flash Over 94% 90% 98% 95%
248
LJ
Fire Department
Fire Division
Training Program
Fund 1010 -General
Program Description. Goals, and Objectives:
Program 3030
This program is responsible for the introductory and on going training of all personnel in the areas of firefighting,
proficiency rescue and emergency medical practices, supervisory training and career development, and emergency
incident management. All training is certified through the Arkansas and/or National Fire Academies. This program is
responsible for the safety program, classroom and drill training, certification coordination and documentation, and
career development preparation.
Actual Budgeted Estimated Budgeted
2007 2008 2008 2009
Program Staff
Full -Time Equivalent Positions - Uniformed 2.00 2.00 2.00 2.00
Program Expenditures
Personnel Services $ 168,583 $ 179,050 S 174,866 $ 184,779
Materials and Supplies 9.041 10,215 10,050 12,641
Services and Charges 19,943 37,500 32,000 22,775
Motorpool Charges 8,808 10,063 10,063 7,099
• $ 206,375 $ 236,828 $ 226,979 $ 227,294
Performance Measures
Demand/Workload
1. Fire Department Personnel - Uniformed 109 109 110 110
2. Safety Classes 15 12 12 12
3. Tactical Drills 42 36 36 36
4. Personnel Certified in CPR 105 109 108 108
5. EMT Certifications/Recerlifications N/A 109 8 100
Results
1. Total Training Hours 26,363 45,000 26,000 45,000
2. Line -of -Duty Injuries - Firefighters 25 15 15 15
3. Certified Firefighters 1/11 103 109 106 106
4. Certified Driver/Operators 27 27 27 27
5. Certified Officers 1 64 64 64 64
6. Certified FIAT -MAT Technicians 14 14 14 14
7. Average Hours of Training at
Company Level/per Firefighter 51 375 52 375
8. NIMS Compliance Rate N/A 100% 98% 100%
•
Capital &JIDebt
•
•
• CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM
Since 1988, the City of Fayetteville has produced a five year Capital Improvements Program (CIP).
The CIP examines the infrastructure and capital needs of the City for the next five years. The CIP is
reviewed and updated biennially to reflect the changing needs of the community and changes in
available funding for financing capital projects. The CIP should be considered as a financial planning
tool that lists the City's capital improvement projects and schedules the projects for funding and
implementation. The CIP should also be considered one of the primary policy making instruments
utilized by the Mayor and City Council. The City's practice has been to adopt the CIP for the
forthcoming five year period and then incorporate the projects for the following two years into the next
two budget processes. Because of the uncertainty with Sales Tax revenue, a 2009 Capital Budget was
developed from capital requests during 2008 and a revised 2008-2012 CIP will be developed in the
future for approval by City Council.
The subsequent pages provide a summary of the 2009 Capital Improvements Program listed by
improvement area, followed by a listing of the capital projects which the City plans for 2009.
2009 Capital Improvements (By Funding Source)
• 2009 Proposed 2009 Adopted
Project Description Budget Budget
•
Impact Fee Fund:
Police Impact Improvements
Water Impact Improvements
Wastewater Impact Improvements
Fire Station #3/#5 Lease Payments
Parks Development Fund:
Community Park Development
Wilson Park Improvements
Neighborhood Park Development
Gulley Park Improvements
Brooks -Hummel Nature Preserve Land Purchase
Other Park & Safety Improvements
Forestry, Safety, & ADA
323,000 323,000
300,000 300,000
431,000 431,000
522,000 522,000
1,576,000 1,576,000
457.700
370,000
170,000
17,000
78,000
50,000
75,000
1,217,700
457,700
370,000
170,000
17,000
78,000
50,000
75,000
1,217,700
251
2009 Capital Improvements (By Funding Source) •
2009 Proposed 2009 Adopted
Project Description Budget Budget
Sales Tax Capital Improvements Fund:
Audit Expense 6,700 6,700
Drainage Study/Phase II Stormwater Management 200,000 200,000
Other Drainage Improvements 359,000 359,000
State Bridge Cost Sharing Program 249,000 0
Fire Apparatus Purchase Program 500,000 500,000
Fire Facility Maintenance 27,000 27,000
Fire Station #3/#5 Lease Payment 280,000 280,000
SCBA Replacement 290,500 290,500
Document Management 27,500 27,500
Geographic Information System (GIS) 110,000 110,000
Local Area Network (LAN) Upgrade 100,000 100,000
Printer Replacements 18,000 18,000
Microcomputer Replacements 55,000 55,000
AccessFayetteville Technical Improvements 25,000 25,000
Library Materials Purchases 318,000 318,000
Library Computer Replacements 23,000 23,000
Building Improvements 173,000 173,000 •
PEG Television Center - Equipment 42,000 42,000
Telecommunications System Upgrades 16,000 16,000
Forestry, Safety, & ADA Compliance 32,000 32,000
Lights of the Ozarks 26,000 26,000
Tree Escrow 59,000 59,000
Police Technology Improvements 75,000 75,000
Police Unmarked Vehicles 30,000 30,000
Police Building Improvements 20,000 20,000
Specialized Police Equipment 30,000 30,000
Covered Vehicle Unloading Dock 22,000 22,000
Resurface Kennel Runs 55,000 55,000
Street/ROW Intersection/Cost Shares 130,000 130,000
Global Positioning System 34,000 34,000
In -House Pavement Improvements 919,900 1,168,900
Sidewalk Improvements 787,000 787,000
Trail Development 1,300,000 1,300,000
Traffic Signal Improvements 172,000 172,000
Energy Efficiency Program 12,500 12,500
Laptop Computers for Council Chambers 10,000 10,000
Transfer to General 417,900 417,900
6,952,000 6,952,000 •
252
•
•
2009 Capital Improvements (By Funding Source)
2009 Proposed 2009 Adopted
Project Description Budget Budget
Shop Fund:
Police/Passenger Vehicles - Replacement
Construction Equipment - Replacement
Sanitation Equipment - Replacement
Medium/Heavy Utility Trucks Replacement
Tractors/Mowers - Replacement
Light/Medium Trucks - Replacement
Other Vehicles/Equipment - Replacement
Water & Sewer Fund:
Upgrade/Replace Lift Stations - WWTP
Plant Pumps & Equipment - WWTP
Testing Equipment - WWTP
WWTP Building Improvements
Computer System Upgrades - WWTP
Sanitary Sewer Rehabilitation
Water & Sewer Cost Sharing
Water Line Projects As Needed
Backflow Prevention Assemblies
Leak Detection Equipment
Water Meters
Street Fund:
in -House Pavement Improvements
Off -Street Parking Fund:
Parking Lot Improvements & Overlays
Solid Waste Fund:
Materials Recovery Facility Improvements
Compactors
371,500
291,000
185,000
211,000
23,500
350,000
34,000
1,466,000
50,000
117,000
6,000
21,000
6,000
613,000
150,000
143,000
12,000
75,000
296,000
371,500
291,000
185,000
211,000
23,50O
350,000
34,000
1,466,000
50,000
117,000
6,000
21,000
6,000
613,000
150,000
143,000
12,000
75,000
296,000
1,489,000 1,489,000
968,000 968,000
968,000 968,000
43,850 43,850
43,850 43,850
14,000
90,000
104,000
14,000
90,000
104,000
$ 13,816,550 $ 13,816,550
253
CITY OF FAYETTEVILLE, ARKANSAS •
CAPITAL IMPROVEMENTS PROGRAM DIRECTIONAL INFORMATION
Introduction
The Capital Improvements Program (CIP) for the City of Fayetteville examines the infrastructure
and capital needs of the City for the next five years. The CIP may be reviewed and updated on
an annual basis to reflect the changing needs of the community and changes in available monies
for financing capital projects. The City's philosophy concerning the use of the CIP is that it
should be considered as a financial planning tool that lists the City's capital improvement
projects, places the projects in a priority order, and schedules the projects for funding and
implementation. The CIP should be further considered as a major policy tool for the Mayor and
City Council.
Capital Improvement Policy
The CIP is approached as a valuable tool to be used in the development of responsible and
progressive financial planning. The program is developed in accordance with the financial
policies of the City. The policies and the CIP form the basis for making various annual capital
budget decisions and support the City's continued commitment to sound, long-range financial
planning and direction. The City's official Capital Improvements Policy is as follows:
The City will prepare a biennial update of a five year CIP, which will provide for the orderly
maintenance, replacement, and expansion of capital assets. •
• The CIP will identify long-range capital projects and capital improvements of all types,
which will be coordinated with the annual operating budget to maintain full utilization of
available sources.
When preparing the CIP, the City will seek to identify all viable capital projects and capital
improvements required during the subsequent five year period. These projects and
improvements will be prioritized by year and by funding source. Every attempt will be made
to match projects and improvements with available funding sources. Future operating costs
associated with a project or an improvement will also be given consideration in the
establishment of priorities.
The City will seek Federal, State, and other funding to assist in financing capital projects and
capital improvements.
The City will incorporate the reasonable findings and recommendations of the City's Boards,
Commissions, Committees, and Citizens' task forces as they relate to capital projects and
improvements.
The City will seek input on the establishment of projects and project priorities from the
public by holding hearings.
,•
254
• What Projects Are in the CIP
Projects and their cumulative component areas totaling $10,000 or more should be included in
the CIP. Projects costing less than $5,000 are not considered capital and are funded through
program operating budgets. Projects that cost between S5,000 and $10,000 are handled through
the budget process. Attempts will be made to fund these capital items through operating funds.
Projects in the CIP can include:
• obligations for labor and materials and contractors involved in completing a project
• acquisition of land or structures
• engineering or architectural services, professional studies, or other administrative costs
• expenses for City vehicles and equipment
• renovating or expanding City facilities, grounds, or equipment
Financing
The City finances capital improvements on essentially a pay-as-you-go basis utilizing revenue
from the 1% City sales tax originally adopted in 1993, the 1% Parks Development (Hotel, Motel,
Restaurant) sales tax adopted in 1996, and operating revenues from the Airport, Shop, Water &
Sewer, and Solid Waste funds. Based on a resolution approved by the City Council, prior to the
passage of the sales tax, a minimum of 75% of the sales tax revenues will be used to assist in
funding capital projects. In 2002, the 1% City sales tax was reauthorized for ten years (July 1,
• 2003 - June 30, 2013). Based on a resolution approved by the City Council, prior to the passage
of the sales tax, a minimum of 50% of the sales tax revenues will be used to assist in funding
capital projects beginning with collections for the month of July 2003. Funding for capital
projects in 2007 was at 50% of the sales tax revenues collected and in 2008 became 40%. In
addition, long-term debt is considered and utilized only when the City faces a project that is of
such importance and sufficient financial magnitude as to warrant a bond issue.
The CIP is not a financing document in and of itself. Rather, the CIP is utilized as a planning
document that places projects in the annual budget whereby funds are appropriated for them by
the City Council. Prior to actual initiation of project work, required contracts are presented to
the Mayor or City Council, as appropriate, for final approval of expending funds.
Project Cost Determination
All projects are first costed in current or 2007 dollars. Then a determination of the year the
project is expected to start is made. Finally, a determination of the projected cost of the
improvement is made by referring to the "Project Cost Table" that provides the inflation
multiplier to be used for the project in the anticipated year.
•
255
Project Cost Table for CIP 2008-2012
This factor should be used in calculating all project categories.
•Year __
60/!Factor
2008
1.060
2009
1.124
2010
1.191
2011
1.262
2012
1.338
A street project that costs $1,000,000 in 2007 dollars, which is expected to be
done in 2010, would use the inflation factor of 1.191. To get the expected cost of
the project in 2010 dollars, multiply $1,000,000 by 1.191, which equals
Priority Selection of Projects
The adopted CIP will rely on priorities defined by the Mayor, City Council, community, and City
staff. As always, criteria such as government imposed mandates, usefulness to the community,
and impact on operational expenses will be reviewed in establishing priorities. A priority is
assigned to each project by year and by funding source. Projects for which no funding is
anticipated to be available will be placed on an "Unfunded Projects List," which will identify the
cost of the project. This list identifies the project as being viable, but one for which no funding
is presently available. Unfunded projects may be funded if actual revenue is above projected
revenue, if costs on funded projects are below budget, or if another funding source is identified.
The Park's and Recreation Advisory Board, Airport Board, City Council Street Committee, City
Council Water & Sewer Committee, and City Council Equipment Committee meetings have
been held to obtain committee and public input and guidance regarding parks, streets, bridge and
drainage improvements, water and sewer improvements, and equipment purchases planned for
the next five years.
• City of Fayetteville, Arkansas
2009 Capital Projects
Summary
Sales Tax Special
Capital Revenue Enterprise Shop
Impvs Fund Funds Funds Fund Total
Fire Improvements 817,500 - - - 817,500
Police Improvements 232,000 323,000 - 371,500 926,500
Library Improvements 341,000 - - - 341,000
Parks & Recreation Improvements 117,000 1,217,700 - - 1,334,700
Bridge & Drainage Improvements 559,000 - - - 559,000
Street Improvements 164,000 - - - 164,000
Transportation Improvements 959,000 - - - 959,000
In -House Pavement Improvements 1,168,900 968,000 - - 2,136,900
Trail Improvements 1,300,000 - - - 1,300,000
Information Technology Improvements 335,500 - - - 335,500
Other Capital Improvements 260,200 - - - 260,200
Wastewater Treatment Improvements - 431,000 200,000 - 631,000
Water & Sewer Services Improvements - - 308,000 - 308,000
• Water & Sewer Improvements - 300,000 981,000 - 1,281,000
Vehicles & Equipment 909,500 909,500
Off -Street Parking Improvements - 43,850 - - 43,850
Solid Waste Improvements - - 104,000 185,000 289,000
Transfer to General Fund 417,900 - - - 417,900
Transfer to Fire Bond Fund 280,000 522,000 - - 802,000
6,952,000 3,805,550 1,593,000 1,466,000 13,816,550
•
257
City of Fayetteville, Arkansas •
2009 Capital Projects
Comprehensive Detail
Sales Tax
Special
Capital
Revenue Enterprise
Shop
Impvs Fund
Funds Funds
Fund
Total
Fire Improvements
Fire Apparatus Purchase Program
500,000
- -
-
500,000
SCBA Replacement
290.500
- -
-
290,500
Facility Maintenance
27,000
- -
-
27,000
817,500
- -
-
817,500
Police Improvements
Animal Services
Covered Vehicle Unloading Dock
22,000
- -
-
22,000
Resurface Kennel Runs
55,000
- -
-
55,000
Police
Police Impact Improvements
-
323,000 -
-
323,000
Police Technology Improvements
75,000
- -
-
75,000
Specialized Police Equipment
30,000
- -
-
30,000
Police Building Improvements
20,000
- -
-
20,000
Police Unmarked Vehicles
30,000
- -
-
30,000
Police/Passenger Vehicles - Replacement
-
- -
371,500
371,500
232,000
323.000 -
371,500
926,500
Library Improvements
Library Materials Purchases 318,000 - - - 318,000 •
Library Computer Replacements 23,000 - - - 23,000
341,000 - - - 341,000
Parks & Recreation Improvements
Tree Escrow 59,000 - - - 59,000
Forestry, Safety & ADA Compliance 32,000 75,000 - - 107,000
Lights of the Ozarks 26,000 - - - 26,000
Community Park Development - 457,700 - - 457,700
Brooks -Hummel Nature Preserve Land Purchase - 78,000 - - 78,000
Neighborhood Park Development - 170,000 - - 170,000
Wilson Park Improvements - 370,000 - - 370,000
Other Park & Safety Improvements - 50,000 - - 50,000
Gulley Park Improvements - 17,000 - - 17,000
117,000 1,217,700 - - 1.334,700
Bridge & Drainage Improvements
Drainage Study/Phase II Stormwater Management 200,000 - - - 200,000
Other Drainage Improvements 359,000 - - - 359,000
559,000 - - - 559,000
Street Improvements
Street ROW/Intersection/Cost Shares 130,000 - - - 130,000
Global Positioning System 34.000 - - - 34,000
Wedington - Rupple to Meadowlands - - - - -
164,000 - - - 164,000
Transportation Improvements
In -House Pavement Improvements 1,168,900 968,000 - - 2,136,900
Sidewalk Improvements 787,000 - - - 787,000
Traffic Signal Improvements 172,000 - - - 172,000
2,127,900 968,000 - - 3.095,900 •
258
• City of Fayetteville, Arkansas
2009 Capital Projects
Comprehensive Detail
Sales Tax Special
Capital Revenue Enterprise Shop
Impvs Fund Funds Funds Fund
Total
Trail Improvements
Trail Development
1,300,000 - - -
1,300,000
1,300,000 - - -
1,300,000
Information Technology Improvements
Local Area Network (LAN) Upgrade
100,000 - - -
100,000
Microcomputer Replacements
55,000 - - -
55.000
Geographic Information System (GIS)
110,000 - - -
110.000
AccessFayetteville Technical Improvements
25,000 - - -
25.000
Document Management
27,500 - - -
27,500
Printer Replacements
18,000 - - -
18,000
335,500 - - -
335,500
Other Capital Improvements
Building Services
Building Improvements
173,000 - - -
173,000
Energy Efficiency Program
12,500 - - -
12,500
Cable Administration
-
P.E.G. Television Center - Equipment
42,000 - - -
42,000
Parking & Telecommunications
-
Telecommunications Systems Upgrades
16,000 - - -
16,000
Public Information
•
Laptop Computers for Council Chambers
10,000 - - -
10,000
Audit Expense
6,700 - - -
6,700
260,200 - - -
- 260,200
Wastewater Treatment Improvements
Upgrade/Replace Lift Stations - W.W.T.P.
- -
50,000
-
50,000
Plant Pumps and Equipment - W.W.T.P.
- -
117,000
-
117,000
Testing Equipment - W.W.T.P.
-
6,000
-
6,000
W.W.T.P. Building Improvements
- -
21,000
-
21,000
Computer System Upgrades - W.W.T.P.
- -
6,000
-
6,000
Wastewater Impact Improvements
- 431,000
-
-
431,000
- 431,000
200,000
-
631,000
Water & Sewer Services Improvements
Backflow Prevention Assemblies
- -
12,000
-
12,000
Water Meters
- -
296,000
-
296,000
- -
308,000
-
308,000
Water & Sewer Improvements
Sanitary Sewer Rehabilitation
- -
613,000
-
613,000
Water and Sewer Cost Sharing
- -
150,000
-
150,000
Water Line Projects As Needed
- -
143,000
-
143,000
Water Impact Improvements
- 300,000
-
-
300,000
Leak Detection Equipment
- -
75,000
-
75,000
- 300,000
981,000
-
1,281,000
Vehicles & Equipment
Medium/Heavy Utility Trucks - Replacement
- -
-
211,000
211,000
Tractors/Mowers - Replacement
- -
-
23,500
23,500
LighUMedium Trucks - Replacement
- -
-
350,000
350,000
Other Vehicles/Equipment - Replacement
- -
-
34,000
34,000
Construction Equipment - Replacement
•
291,000
291,000
909,500
909,500
259
City of Fayetteville, Arkansas •
2009 Capital Projects
Comprehensive Detail
Sales Tax
Special
Capital
Revenue
Enterprise
Shop
Impvs Fund
Funds
Funds
Fund
Total
Off -Street Parking Improvements
Parking Lot Improvements & Overlays
-
43,850
-
-
43,850
-
43,850
-
-
43,850
Solid Waste Improvements
Materials Recovery Facility Improvements
-
-
14,000
-
14,000
Compactors
-
-
90,000
-
90,000
Sanitation Equipment - Replacement
-
-
-
185.000
185,000
-
-
104,000
185,000
289,000
Transfers Out
Transfer to General Fund
417,900
-
-
-
417,900
Transfer to Fire Bond Fund
280,000
522,000
-
-
802,000
697,900
522,000
-
-
1,219,900
6,952,000
3,805,550
1,593,000
1,466,000
13,816,550
•
•
260
City of Fayetteville, Arkansas
• 2009 Capital Budget
2009
Project Title & Description Budget
Sales Tax Capital Improvements Fund (4470)
Bridge & Drainage Improvements:
Drainage Study/Phase II Stormwater Management (02097)
This project consists of conducting an inventory of existing drainage structures and developing a 359,000
master drainage plan, as well as an ordinance to be the basis for future planning, development, and
regulation in the City as required by the EPA National Pollutant Discharge Elimination System
(NPDES) Phase II Stormwater Permit Regulations. The study phase of this project will also assist the
United States Army Corps of Engineers (USACE) in providing updated floodplain studies and
mapping.
Other Drainage Improvements (02108)
This project will allow for the construction of other drainage improvements where needed. 200,000
Fire Safety Improvements:
SCBA Replacement (09005)
This request is for the replacement of 50 self contained breathing apparatus (SCBA) sets. The SCBA 290,500
is a key component of the personal protective equipment utilized by firefighters when entering a
contaminated or oxygen deficient atmosphere. The current equipment is a mixture of Scott and ISI
products. The ISI air packs have proven to be much more troublesome and less dependable. The Fire
• Department has recorded numerous failures with the ISI system which put firefighters at risk. In
addition, there is a NFPA standard going into effect in Aug 2007 regarding specifications for this
equipment. Even though staff would not need to retrofit existing equipment, the funds from this
project would allow for the purchase of 50 compliant sets. In addition, all ISI airpacks would be
removed from front line apparatus. The equipment would also be more standardized resulting in less
frequent and less expensive maintenance. Without this project only a few units can be purchased
each year.
Fire Apparatus Purchase Program (03019)
This project is for the replacement of apparatus that are past their useful life and to acquire apparatus 500,000
for expansion stations. Given the number of apparatus in the current fleet, an annual replacement
program is necessary to avoid having to purchase multiple apparatus in one fiscal year.
Fire Facility Maintenance (02006)
This project is for major repairs to existing facilities that can't be funded through the normal operating 27,000
budget. It includes but is not limited to roof repairs or replacements, office remodeling for the Fire
Prevention division, and structural repairs.
Debt Service Payments:
Fire Station #3/#5 Lease Payment (05002)
Bond payments to finance the construction costs of the new fire station #3 and the relocation of fire 280,000
station #5.
•
261
City of Fayetteville, Arkansas
2009 Capital Budget
2009
Project Title & Description Budget
Information Technology Improvements:
Local Area Network (LAN) Upgrade (02056)
This project is to upgrade and expand the City's LAN/Network infrastructure. Initially the LAN was 100,000
primarily used for the Geographic Information System (GIS) and engineering applications. However,
the LAN is now used by every division in the City across twenty plus locations. Increases in the
system's user base and advances in technology have created a need for hardware and operating
system upgrades. Future upgrades will include server and storage redundancy.
Microcomputer Replacements (02057)
This project is for the replacement of failing and outdated personal computers (PC's). In order to 55,000
make use of increased functionality of new PC software, PC hardware must be continuously evaluated
and updated. Many of the existing PC's are not adequate to run new versions of software that the City
is currently using and need to be replaced to allow all of the City's PC's to be running at a comparable
level.
Geographic Information System (GIS) (02055)
Geographic Information Systems (GIS) are organized collections of computer hardware, software,
geographic data, and personnel designed to efficiently capture, store, update, manipulate, analyze,
and display all forms of geographically referenced information. This system provides necessary
information for planning, engineering, Hansen, and public utility projects. Additionally, GIS provides
applications to assist many other City divisions including Police, Fire, Transportation, and Parks &
Recreation. This project is to upgrade and expand the City's base GIS computer hardware, software,
and data collection systems to accommodate growth in the system's applications and user base.
AccessFayetteville Technical Improvements (04047)
This project provides funding for technical improvements, enhancements, and maintenance of the
AccessFayetteville website. Access Fayetteville utilizes a commercial Content Management System
(CMS) that is configured and maintained by City staff. The CMS allows end users to add, edit, and
approve the content that is displayed on the website. Additional CMS user licenses and add-on
modules are scheduled for 2008.
Document Management (02094)
This project is for the purchase of one Reader/Printer for the City Clerk's office ($7,000); a 610
Scanner for the City Clerk's office ($18,500); and Paper Shredder for District Court ($2,000). The
Reader/Printer will allow the City Clerk's office to access microfilm and provide the office with a
backup machine. The 610 Scanner will be used to scan larger documents such as old City Council
minutes, resolutions, and ordinances quickly and efficiently. District Court will utilize the paper
shredder to shred documents that contain personal information, thereby protecting the public and
court staff.
Printer Replacements (02060)
This project is for the replacement of AS/400 system printers and computer workstation printers. The
workload and print requirements have steadily increased for many of the existing printers. Many of
these printers need to be replaced with printers that are faster and that allow advanced printing such
as bar codes and compressed print. Additionally, maintenance cost for many of the older printers is
beginning to increase.
Library Improvements:
Library Materials Purchases (02049)
This project provides library materials including literature, non-fiction, reference resources, audio
visual items, e -books, and parenting resources. The Fayetteville Public Library seeks to provide a
collection of library materials at a level commensurate with benchmark cities, e.g. Lawrence, Ames,
Champaign, Denton as well as the national average for cities with a population of 50,000 to 99,000.
Demand for materials has skyrocketed with continued double-digit increases in use. Over 950,000
items are projected to be checked out in 2007.
110,000
25,000
27,500
18,000
318,000
•
•
262
City of Fayetteville, Arkansas
• 2009 Capital Budget
2009
Project Title & Description Budget
Library Computer Replacements (04004)
This project provides replacement of the library's computer resources. From 2003 through 2006, 23,000
there has been a 591% increase in customer use of the library's public access computers. Customers
use public computers for: accessing the internet; taking computer classes; finding items in the library's
collection; conducting research via the library's proprietary digital collection; downloading books and
audio; and accessing multimedia, educational, and business software. The library's operations rely on
a strong computer infrastructure consisting of 20 servers; 115 public access computers; 85 staff and
system workstations; two routers; seven switches; wireless access; and conveyor and self -check out
kiosks. System workstations manage various building systems including lighting, security, paging,
telephones, conveyor, and HVAC systems.
Other Capital Improvements:
Building Improvements (02046)
This project consists of the repair and replacement of damaged and worn roofs, HVAC systems, and 173,000
provides for other improvements (such as remodels) to City -owned buildings. This effort consists of
preventive maintenance efforts to address the day-to-day facility operations of City facilities. During
the upcoming year, Building Services plans to continue to work in-house and through contractors.
Energy Efficiency Program (09006)
The City's 18 primary buildings (Fire Stations, City offices, Airport Terminal, etc) have been 12,500
benchmarked against the Environmental Protection Agency's Energy Star standard for energy
• efficiency and fall woefully short. A great opportunity exists to improve each building's status through
simple technology upgrades that will have a short payback period. These opportunities have been
identified through an extensive energy audit on most buildings. Examples include replacing magnetic
ballasts with electronic ballasts that are 50% more efficient, replacing T12 lighting with T8 lamps that
are 50% more efficient, and installing control systems on all HVAC systems to avoid heating and
cooling buildings all day, everyday. The upgrades will also improve employee comfort through better
lighting and climate control.
P.E.G. Television Center - Equipment (02061
The FCC has required the transition from analog to digital broadcasting to be completed by February 42,000
17, 2009. Cable TV will also be converting to digital, which Fayetteville's operator is already doing and
will require some updating of equipment, in order to take advantage of innovations. Computer
networking between video editors and computers with programming data will also be installed in the
PEG Center. A dimmable fluorescent studio lighting system will save power and be more comfortable
and easily adjusted. This project allows periodic equipment replacement of some equipment up to
and over 15 years old, such as cameras, camcorders, monitors, computers, and video recording
devices. Other items include City Hall robotically controlled cameras, portable switching equipment,
wireless video transfer equipment, tripods, and furniture. The robotically controlled cameras will save
some labor, otherwise the replacements will have no measurable impact on the operating budget.
Laptop Computers for Council Chambers (09007)
The 2009 request is for the purchase of laptop computers for the City Council. The entire scope of 10,000
this project will encompass technical, video, and audio upgrades. Technical upgrades will include all
audio and video equipment used by the Cable Administration Division, as well as audio/video
equipment used by staff and citizens.
263
City of Fayetteville, Arkansas
2009 Capital Budget
Project Title & Description
Telecommunications Systems Upgrades (04001)
The City currently has 17 "mini" telecommunications systems located throughout various facilities.
These systems provide voice communications and voice mail services for all City employees at all City
facility locations. Upgrades to these systems are essential to ensure no "down time" due to failing
software and/or hardware and to ensure that all software versions are kept current to provide the most
up-to-date technology. With all future upgrades, replacement equipment will be integrated so that ALL
city facilities communicate in unison as if on one main system. Internal and external communications
will be significantly enhanced. The current system has suffered some serious "crashes" that have
been detrimental to public safety communications. The Police and City Administration building
systems are integrated together and are the largest switches of all facilities.
Audit Expense
Parks & Recreation Improvements:
Tree Escrow (08001)
Funds from this project can be used in a variety of ways such as planting trees, maintaining trees with
either a seasonal FTE or contract labor, or to identify planting spaces using a tree inventory. Funds
for this project are deposited through the development processes defined in Chapter 167 of the UDC
and must be used within seven years or be refunded. This money should first be spent within the
development and second within one mile and/or within the appropriate quadrant.
Forestry. Safety & ADA Compliance (02045)
The forestry project consists of tree care, tree/landscape installation, the tree farm, community and
school education, mature tree restoration, annual operating charges for the grinder and chipper, and
maintenance and removal of hazardous trees in parks and public lands. National Arbor Day tree give -
a -ways are included. Funds are required to maintain a sustainable tree farm and turf resource,
eventually reducing the need to purchase trees and sod from outside vendors. A mature tree
restoration program consisting of aeration of compacted soil and root stimulation will be utilized in
various parks. Funds for unforeseeable emergencies occurring in parks due to inclement weather and
vandalism or replacement and renovations of park amenities to meet ADA/safety standards are
budgeted each year.
Lights of the Ozarks (02001)
The Lights of the Ozarks display was initiated in 1993 by the Chamber of Commerce. The Advertising
& Promotion Commission (A&P) gave $40,000 the first year to help establish the event. For the past
15 years, the City has installed the lights and the Chamber and A&P have organized related events.
Over 400,000 lights are displayed from Thanksgiving until New Years Eve. In 2008, A&P contributed
almost $20,000 and Walmart Foundation contributed $10,000 for new displays/lights. A&P estimates
over 200,000 people come to view the display. It is one of the most popular winter Fayetteville
festivals.
Police Improvements:
Covered Vehicle Unloading Dock (09001)
A covered unloading area with open access to the incineration area would.decrease inefficient use of
manpower and provide a safe environment for staff that performs such tasks. The current roof line
will be extended to provide covered area for unloading.
2009 •
Budget
16,000
6,700
59,000
32,000
26,000
22,000
•
Resurface Kennel Runs (09002)
Current dog kennel runs are becoming more porous with increased usage. The concrete kennel walls 55,000
and floors need to be resurfaced to assist in the prevention of contagious diseases and ease the
intensive labor needed to efficiently dean and disinfect the areas. The resurfacing material •
recommended is anti -microbial and will not need yearly painting nor sealing. The material is designed
for industrial food and animal institutions.
264
S
•
•
City of Fayetteville, Arkansas
2009 Capital Budget
Project Title & Description
Police Technology Improvements (06002)
This project provides for the upgrade and replacement of computer and networking equipment, which
is obsolete and malfunctioning and for additional computers and software to support on -going Police
Department needs. By providing updated equipment, officers will be kept informed of pertinent
records. This project includes purchases for increased storage capacity and software to manage
digital media files, replace the AS/400 mainframe, improve wireless connectivity between the main
police facility and substations, and other improvements as they become known.
Specialized Police Equipment (02062)
This project is to purchase equipment used during police operations. Equipment items such as
lasers, digital cameras, radars, decibel meters, and other specialized equipment are needed for
officers to perform duties.
Police Building Improvements (020471
This project is to repair/replace aging items such as flooring, cabinets, and small HVAC units in the
current Police Department's building.
Police Unmarked Vehicles (06003)
The Police Department utilizes unmarked vehicles for a variety of tasks, such as gathering
intelligence. Other tasks include the following:
Conducting pre -raid intelligence for ERT deployment
Conducting narcotics operations
Patrolling for vandals
Patrolling for burglars and thieves
Conducting alcohol enforcement patrols
Conducting surveillance for all the above activities
Any activity that must be kept covert
2009
Budget
75,000
30,000
20,000
30,000
Street Improvements:
Street ROW/Intersection/Cost Shares (02116)
This project is to provide funding for the acquisition of miscellaneous street rights -of -way, construction 130,000
of miscellaneous street projects, cost sharing for developer projects, and contingency funds for other
street projects as needed.
Global Positioning System (09003)
This project is for the purchase of a Global Positioning System (GPS) unit for use by the survey crew
on City projects. GPS is a satellite -based navigation system providing universal, reliable positioning.
The system will augment an outdated system and bring the Engineering Division up to speed with the
current practices in the industry.
Trail Improvements:
Trail Development (02016)
The goal of this project is to provide funding to increase production of the trails program throughout
Fayetteville. This funding includes new trail development and asphalt replacement on existing trails.
This will be accomplished through the use of personnel within the Transportation Division as approved
by the City Council. This funding will allow production to proceed at a reduced cost, thereby providing
for five miles of trail construction each year. The results of this construction will be the addition of 25
miles of trail between 2008 and 2012. Cost per linear foot will be reduced by this program from an
average of $100.92 to $57.56 by the end of the eighth year of construction.
34,000
1,300,000
265
City of Fayetteville, Arkansas
2009 Capital Budget
2009 •
Project Title & Description Budget
Transportation Improvements:
In -House Pavement Improvements (02052)
This program provides for the systematic overlay of approximately 6.7% of existing asphalt streets 1,168,900
within the City limits on an annual basis and includes curb cuts, curb and guttering, pavement striping,
and preparation costs for the overlays. The goal of this project is to overlay a minimum of 150,000
square yards of asphalt each year. A street evaluation program determines overlay schedules based
on existing conditions of streets prior to each years program being initiated. Overlaying each street
within the 15 year cycle, results in less complete street rebuilds which have a significantly greater cost.
Sidewalk Improvements (02053)
The goal of this project is to continue to improve the connectivity of the sidewalk system by 787,000
constructing new sidewalk in selected areas and replacing or repairing sidewalks throughout the City.
The City maintains existing sidewalks and has a large inventory of locations where sidewalks are
needed. Developers are responsible for construction of sidewalks in new subdivisions, large scale
developments, and new residences. This project also includes funding for ADA accessible ramps
required for the In -House Pavement Improvements. One of the City Council's priority goals is
sidewalk connectivity at the current pace of installing approximately 4 miles of new sidewalk per year.
There were decades of development when sidewalks and drainage were not required.
Traffic Signal Improvements (02063)
This project involves the installation of new traffic signals, upgrading existing traffic signals, and other 172,000
improvements, which enhance the safety and movement of pedestrians and vehicles. The location of
traffic signal projects will be determined as warrants are met as specified in the FHWA Manual On •
Uniform Traffic Control Devices and when related street projects are completed. The purpose of a
traffic signal installation is to assign vehicle right-of-way and improve the safety of vehicles and
pedestrians in the City. Upgrades to existing signals include outfitting the control cabinet with battery
back-ups, upgrades to overhead video detection, and replacing wooden or deteriorated metal poles
with galvanized steel poles. The City has all existing traffic signals on the citywide dosed -loop radio
signal system and Windows NT CL Mats Peek operating system. All new installations will include
overhead video detection, LED signal heads, and be on the signal system network.
Transfer to General Fund:
This is a one-time transfer from the Sales Tax Capital Improvements Fund to the General Fund for 417,900
operations.
Total Sales Tax Capital Improvements Fund Projects: 6,952,000
Water & Sewer Fund (5400)
WWTP Capital (5800)
Upgrade/Replace Lift Stations - W.W.T.P. T P (02068)
The lift stations provide a vital function in the overall treatment of wastewater. The stations are 50,000
exposed to extreme wear conditions and must be upgraded routinely. Additionally, new developments
within the City increase the flow to various stations requiring additional or higher capacity equipment.
Plant Pumps and Equipment - W.W.T.P. T P (02069)
Many pieces of the WWTP equipment are essential to the wastewater treatment process. The 117,000
equipment may suffer catastrophic failure and become unusable with little advance warning. The
plant cannot operate and continue to produce permit complying effluent without adequate equipment.
The project allows WWTP personnel to adapt to the needs of each season and year and still maintain
compliance. •
•
•
City of Fayetteville, Arkansas
2009 Capital Budget
Project Title & Description
Testing Equipment - W.W.T.P. (02070)
This project provides routine replacement of existing laboratory equipment that is at or near its life
expectancy. Functional and proper equipment is necessary to comply with monitoring requirements in
the NPDES permit for the plant.
W.W.T.P. Building Improvements (02032)
Structural maintenance, repair, and replacement of the existing buildings or parts of the buildings at
the Wastewater Treatment Plant.
Computer System Upgrades - W.W.T.P. (02071)
This project provides for routine replacements of old and well -used computer equipment. Cost-
effective operations and maintenance of the Wastewater Treatment Plant (WWTP) requires vast
amounts of data and information to be tracked and monitored in a timely manner. As the amount of
data increases and as the number of processes controlled by computers increases, the computer
system and components must be upgraded.
Sewer Mains Construction (5700)
Water and Sewer Cost Sharing (02067)
The purpose of this project is to provide funding for projects that will be cost -shared by the City and
developers or individuals. Each project will be approved on a case by case basis. These projects
maximize return on each dollar spent by the City because they combine work needed with work being
funded by a developer or other entity. Examples include looping water lines, up -sizing water and
sewer mains above the minimums required for a developer to install, and extensions beyond the area
and needs of a development.
Sanitary Sewer Rehabilitation (02017)
The project will reduce storm and ground water flows into the system, which cause sewer overflows
and is required to meet state and federal laws. Negotiations with the ADEQ produced the agreement
that as long as the City continues to pursue rehabilitation, no enforcement action will be initiated.
Rehabilitation is required in areas with wet weather overflows to allow continued development. This
project includes replacing and lining existing sewer mains and manholes, upgrading lift stations, and
building relief lines. Design flows for the new West Side WWTP design are based on continued
rehabilitation. The following basins/minisystems have not had the first round of rehabilitation but are
underway: basins 13A, 15, minisystern 2 (manholes), 5, and Farmington. Minisysterns 6, 9, 9x, 14A,
14B, 20 and Greenland require all work -field study, analysis, design, and construction.
Capital Water Mains (5600)
Water and Sewer Cost Sharing (02067)
The purpose of this project is to provide funding for projects that will be cost -shared by the City and
developers or individuals. Each project will be approved on a case by case basis. These projects
maximize return on each dollar spent by the City because they combine work needed with work being
funded by a developer or other entity. Examples include looping water lines, up -sizing water and
sewer mains above the minimums required for a developer to install, and extensions beyond the area
and needs of a development.
2009
Budget
6,000
21,000
6,000
69,000
613,000
81,000
Water Line Proiects As Needed (04020)
This project will provide funding for relatively small projects and improvements which will be identified 143,000
by the Water & Sewer Maintenance Division as needed. Projects that will be selected are those which
exceed the in-house staffs ability to repair, but which meet an immediate need based on frequency of
leaks, looping requirements, and relatively small location work requiring contractor capabilities. Once
defined, each project will be individually submitted to the Mayor for approval.
267
City of Fayetteville, Arkansas
2009 Capital Budget
2009
Project Title & Description Budget
Water & Sewer Maintenance Capital (5610)
Leak Detection Equipment
This project is for the purchase of leak detection equipment for the Water & Sewer Maintenance 75,000
Division.
Meter Operations Capital (1840)
Backflow Prevention Assemblies (02066)
This project is for the installation or replacement of backflow prevention assemblies on City facilities to 12,000
meet backflow prevention mandate orders by the Arkansas Department of Health (ADH).
Water Meters (02065)
This project is for the replacement of old water meters damaged beyond repair and expansion meters 296,000
for new water service. Additional radio -read units will be installed on water meters that are located in
difficult areas such as fenced back yards, alleys, inside buildings, and other time consuming locations.
Total Water & Sewer Fund Projects: 1,489,000
Parks Development Fund (2250)
Parks Development Capital (9255)
Community Park Development (02002)
The Parks and Recreation Master Plan recommends the development of a Community Park based
upon data from public meetings, citizen survey results, a one day steering committee meeting, and
interviews with public officials, staff, and community leaders. Possible facilities include baseball,
soccer, and softball complexes, as well as trails, tennis courts, sand volleyball courts, pavilions, picnic
tables/grills/benches, disc golf, and multi -purpose fields. Park facilities would be developed on a
priority basis depending upon public desires. With the request for the Lewis Soccer Complex to be
returned to the U of A, there is an urgent need to relocate this facility. Due to the poor condition of the
Walker Park Baseball Complex, it needs to be replaced as soon as possible.
Wilson Park Improvements (08002)
Wilson Park is one of our City's oldest and most popular parks. The trail, built in the early 1990's. is
now eroding and needs to be repaired. The trail also needs to be lighted for safety reasons and to
help deter vandalism. The rock building was built in the late 1930's by the Civil Conservation Corps
and thus has plumbing, electrical, and flooring problems. Central heating/air will be installed in order
to create offices for the Horticulturists. This building needs to be renovated to preserve the park's
history. The seven by forty foot rock wall by the swimming pool exit displays a beautiful flowerbed, but
is deteriorating and needs repair. The condition of the wall is a safety concern.
Neighborhood Park Development (02013)
This project consists of the development/upgrade of City neighborhood parks. Included in this project
is the development of over 60 acres of park land distributed across the City. Clabber Creek Park, Mt.
Sequoyah Gardens, Fairtane, Eagle, Aspen Ridge, and Wildwood parks are currently in the City's park
system and are in need of development. Bryce Davis expansion, West Fork Place, Park West,
Waterbrooke, Owl Creek, and Stone Mountain are all key properties that are expected to come into
the system over the next five years.
457,700
370,000
170,000
•
•
C
/r:
City of Fayetteville, Arkansas
• 2009 Capital Budget
Project Title & Description
Gulley Park Improvements (050011
Gulley Park is one of the City's most popular and widely used parks. Extra pavilions are needed to
host gatherings. The playground's proximity to the existing pavilion makes it difficult for users to host
gatherings in conjunction with the pavilion. Also, the location of the existing house on Old Wire Road
lends itself to an excellent site for a pavilion. Construction of additional pavilions in these areas will
expand opportunities to users as well as provide covered spaces for gatherings. The trail in Gulley
Park is showing signs of significant wear and is in need of repair. Many citizens use this trail daily.
Renovation of this trail, including the repair of cracks and splits, will decrease the likelihood of
accidents. In 1991, a parking lot was constructed at Gulley Park to accommodate 32 vehicles. This
park has seen a tremendous increase in usage, thereby making the existing parking lot inadequate.
Additional parking is needed to create safer vehicular and pedestrian circulation.
Brooks -Hummel Nature Preserve Land Purchase (07027)
The City purchased 13.75 acres located north of the Lake Lucille Spillway in 2007 for a principal
amount of $495,000 with an interest rate of six percent annually for five years on the unpaid balance.
The City agreed to sell 1.89 acres to the United Presbyterian Church for $68,000. The City also
agreed to sell a conservation easement for the property to the Fayetteville Natural Heritage
Association for $179,500. This property has been named the Brooks -Hummel Nature Preserve by
Resolution Number 108-07.
Other Park & Safety Improvements (02014)
The baseball fields at White River Baseball Complex are in need of repair. Aesthetic upgrades have
already been made to the complex including new lights and updated concession stand. The fields
• need to be upgraded to provide a safe playing surface and to provide better drainage to help minimize
rainouts and repairs.
Forestry, Safety, & ADA (02045)
The forestry project consists of tree care, tree/landscape installation, the tree farm, community and
school education, mature tree restoration, annual operating charges for the grinder and chipper, and
maintenance and removal of hazardous trees in parks and public lands. National Arbor Day tree give
• a ways are included. Funds are required to maintain a sustainable tree farm and turf resource,
eventually reducing the need to purchase trees and sod from outside vendors. A mature tree
restoration program consisting of aeration of compacted soil and root stimulation will be utilized in
various parks. Funds for unforeseeable emergencies occurring in parks due to inclement weather and
vandalism or replacement and renovations of park amenities to meet ADA/safety standards are
budgeted each year.
Shop Fund 197001
2009
Budget
17,000
78,000
50,000
75,000
Total Parks Development Fund Projects: 1,217,700
Fleet Operations Capital (1920)
Other Vehicles/Equipment - Replacement (02080)
The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer
suited for service. Scheduled for replacement in 2009:
'1 Sewer Cleaner for Water & Sewer Maintenance - $34,000
Police/Passenger Vehicles - Replacement (020811
The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer
suited for service. Scheduled for replacement in 2009:
'10 patrol sedans - $30,000 each
• ' 1 mid -size sedan - $14,500
• 2 Compact Sport Utility Hybrids - $28,500 each
371,500
269
City of Fayetteville, Arkansas
2009 Capital Budget
2009 •
Project Title & Description Budget
Solid Waste Equipment - Replacement (02082)
The purpose of this project is to replace obsolete or high maintenance sanitation vehicles which are 185,000
no longer suited for trash collection or recycling. 2009 scheduled replacements:
* 1 Front Load Refuse truck - $185,000
Construction Equipment - Replacement (02077)
The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer 291,000
suited for regular line service. Scheduled replacements for 2009:
`1 Self -Propelled Paver for Transportation - $291,000
Heavy Utility Trucks - Replacement (02079
The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer 211,000
suited for regular line service. Scheduled replacements for 2009:
1 dump truck 12-13.9 cu. yd.for Water & Sewer Maintenance - $101,000
' 1 dump truck 14 cu. yd. & up for Transportation - $110,000
Tractors/Mowers - Reolacement (02083
The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer 23,500
suited for regular service. Scheduled replacement for 2009:
' 2 Riding Mowers for Parks & Recreation - $8,000 each
' 1 Top Dresser for Parks & Recreation - $7,500
LinhUMedium Trucks - Replacement (02078
The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer 350,000 •
suited for regular service. Scheduled replacements for various divisions in 2009 include:
8 compact or 1/2 ton pickup trucks - $201,000 total
` 1 dump truck for Parks & Recreation - $47,000
` 2 service body trucks for Water & Sewer - $102,000 total ($51,000 each)
Total Shop Fund Projects: 1,466,000
Off -Street Parking Fund (2130)
Off -Street Parking Improvements:
Parking Lot Improvements and Overlays (06001)
The City currently has 12 public parking lots that are in the Downtown Square and Dickson Street 43,850
areas. These are all asphalt surface lots that periodically require general maintenance such as crack
seal, seal coat, re -striping, pot hole patching, and bumper block replacement. These lots also require
a complete asphalt overlay on a less frequent basis. This parking lot maintenance schedule will
provide an overlay of one parking lot annually and general maintenance of the other lots as needed.
Total Off -Street Parking Fund Projects: 43,850
Solid Waste Fund (5500)
Recycling Program (5060)
Materials Recovery Facility Improvements (07012)
Materials Recovery Facility (MRF) improvements include adding office space for the MRF manager 14,000
inside the MRF, addition of office space in the office area, updated security system improvements,
construction improvements including concrete around the compost facility, recycling center, and
recycling pad and installation of new lights for the truck parking area and sustainability improvements.
•
270
City of Fayetteville, Arkansas
• 2009 Capital Budget
2009
Project Title & Description Budget
Commercial Drop Box Collections (5030)
Compactors
The drop box program utilizes compactor boxes to efficiently handle solid waste from large quantity 90,000
generators. The purpose of the compactor boxes is to collect large amounts of solid waste while
decreasing the frequency of collection. The compactor boxes are serviced with drop box trucks. The
aesthetics of having one unit as opposed to several dumpsters also helps improve solid waste
collection.
Total Solid Waste Fund Projects: 104,000
Street Fund (21001
Transportation Improvements:
In -House Pavement Improvements (02052)
This program provides for the systematic overlay of approximately 6.7% of existing asphalt streets 968,000
within the City limits on an annual basis and includes curb cuts, curb and guttering, pavement striping,
and preparation costs for the overlays. The goal of this project is to overlay a minimum of 150,000
square yards of asphalt each year. A street evaluation program determines overlay schedules based
on existing conditions of streets prior to each years program being initiated. Overlaying each street
within the 15 year cycle, results in less complete street rebuilds which have a significantly greater cost.
• Total Street Fund Projects: 968,000
Impact Fee Fund (2300)
Police Improvements:
Police Impact Improvements (07001)
The purpose of this project is to accumulate funding for Police projects that are associated with the 323,000
increase in developments throughout the City. The funding for this project comes from impact fees
collected from developments.
Water & Sewer Improvements:
Water Impact Improvements (07002)
The purpose of this project is to accumulate funding for Water projects that are associated with the 300,000
increase in developments throughout the City. The funding for this project comes from impact fees
collected from developments.
Wastewater Impact Improvements:
The purpose of this project is to accumulate funding for Wastewater projects that are associated with 431,000
the increase in developments throughout the City. The funding for this project comes from impact
fees collected from developments.
Fire Improvements:
Fire Station #3/#5 Lease Payments
Bond payments to finance the construction costs of the new fire station #3 and the relocation of fire 522,000
station #5.
Total Impact Fee Fund Projects: 1,576,000
• Total Capital Improvements Program - 2009 Projects
13.816.550
271
City of Fayetteville's Debt Position
The City of Fayetteville has established a practice and policy of paying for all capital projects and
capital improvements on a pay-as-you-go basis using current revenues, whenever possible. If a
project or improvement is of sufficient size and need that it cannot be financed with current revenues,
long-term debt will be recommended. The basis for this policy is that the City has maintained a
commitment to infrastructure improvement and maintenance. The City also considers the cost versus
the benefits of debt financing. A recommendation is made only when the benefits outweigh the
costs. The City's debt policy also states that the City will attempt to refinance outstanding debt if a
determination is made that the City will benefit by reduced interest expense over the remaining life
of the bonds.
Like most municipalities, the City of Fayetteville borrows funds through tax exempt municipal
bonds. If the improvements serve the entire area (not just Fayetteville residents), the City may issue
bonds supported by various sales tax revenues. This allows the cost to be spread to everyone,
including tourists and visitors. The City carefully analyzes each proposed bond issue to determine
the need for the improvement, its useful life, and current and future revenues available to provide
debt service. Existing debt service requires resources from both general governmental resources and
enterprise fund resources.
Bond Ratings
•
The City's debt policy says that the communications will be maintained with the bond rating agencies
and that the City will continue to strive for improvements in the City's bond rating. Such
communications are vitally important due to the fact that, generally speaking, the higher rating a city •
has the lower the interest rate that must be paid. As such, the City will periodically confer with the
rating agencies to update them on the financial status of the City.
The two major investment services for bond ratings are Standard & Poor's Corporation and Moody's
Investor Service. The following schedule briefly describes the ratings provided by the respective
agencies for municipal bonds.
Moody's and Standard & Poor's Credit Ratings for Municipal Bonds
Ratings Description
Moody's Standard & Poor's
Aaa AAA Best quality, extremely strong capacity to pay
principal and interest.
Aa AA High quality, very strong capacity to pay
principal and interest.
A-] A Upper medium quality, and strong capacity
A to pay principal and interest.
Baa-1 BBB Medium grade quality, adequate capacity
& Baa to pay principal and interest.
Ba and BB and Speculative quality, low capacity •
lower lower to pay principal and interest.
272
CI
Description of Outstanding Bonds
Special Obligation Bonds
Sales & Use Tax Refunding and Capital Improvement Bonds, Series 2005A: The bonds are
special obligations of the City payable from receipts from a three-quarter of one percent citywide
sales and use tax. The proceeds of the bonds are for the purpose of financing a portion of the costs of
certain improvements to the City's wastewater treatment plants and sewerage and related facilities.
The original issue amount was $27,000,000.
Sales & Use Tax Refunding and Capital Improvement Bonds, Series 2005B: The bonds are
special obligations of the City payable from receipts from a three-quarter of one percent citywide
sales and use tax. The proceeds of the bonds are for the purpose of financing a portion of the costs of
certain improvements to the City's wastewater treatment plants and sewerage and related facilities.
The original issue amount was $45,000,000.
Property Tax Increment Interest Accretion Bonds (Highway 71 East Square Redevelopment
District No. 1 Project), Series 2005: The bonds are special obligations of the City payable solely
from the Property Tax Increment of the District and monies in the funds and accounts established
under the Indenture. The proceeds of the bonds are for the purpose of financing the costs of
acquisition of certain real property within the City, the demolition of existing structures thereon, site
preparation in connection therewith and the construction of sidewalk and crosswalk improvements.
The original issue amount was $3,725,000.
• Sales and Use Tax Capital Improvement Bonds, Series 2006A: The bonds are special obligations
of the City secured by and payable solely from receipts from a one -quarter and a three-quarter of a
one percent citywide sales and use tax. The proceeds of the bonds are for the purpose of financing a
portion of the costs of certain improvements to the City's wastewater treatment plants, sewerage and
related facilities, to certain City streets, and to the City's trail system. The original issue amount was
$50,000,000.
•
Sales and Use Tax Capital Improvement RLF, Series 2006: The City of Fayetteville issued Not
to Exceed $20,000,000 Sales and Use Tax Bond Series 2006 through the Arkansas Natural Resources
Commission bond program commonly referred to as the Revolving Loan Fund (RLF). The bonds
were issued for financing a portion of the costs of improvements to the City's wastewater treatment
plants, sewerage and related facilities. The 2006 bonds are special obligations of the City secured by
and payable solely from receipts of the .75% city-wide sales and use tax approved by the voters to
support the project. All $20,000,000 in bonds has been issued.
Sales and Use Tax Capital Improvement Bonds, Series 2007A: The bonds are special obligations
of the City secured by and payable solely from receipts from a one -quarter and a three-quarter of a
one percent citywide sales and use tax. The proceeds of the bonds are for the purpose of financing a
portion of the costs of certain improvements to the City's wastewater treatment plants, sewerage and
related facilities, to certain City streets, and to the City's trail system. The original issue amount was
$14,340,000.
273
Revenue Bonds
Hotel & Restaurant Gross Receipts Tax Refunding, Series 2003: These bonds are special
obligations of the City and were issued for the purpose of refinancing the Hotel & Restaurant Gross
Receipts Tax Refunding bonds, Series 1998. The bonds are payable solely from amounts received by
the City from a 1% Hotel & Restaurant Gross Receipts tax. As a result of the refunding, the City has
a projected net present value savings of approximately $334,000 over the remaining life of the bonds.
The original issue amount was $6,335,000.
Water & Sewer System Refunding, Series 2002A: The bonds are payable solely from the net
revenues derived from the operation of Fayetteville's water and sewer system. The proceeds of the
bonds were used to refund Series 1994 and Series 2000 water and sewer system bonds. The
refundings were issued to take advantage of lower interest rates, to restructure existing bond
covenants, and to mitigate any interest risk on the variable interest rate of the Series 2000 bond issue.
The original issue amount was $2,730,000.
Water & Sewer System Refunding, Series 2002B: The bonds are payable solely from the net
revenues derived from the operation of Fayetteville's water and sewer system. The proceeds of the
bonds were used to refund Series 1994 and Series 2000 water and sewer system bonds. The
refundings were issued to take advantage of lower interest rates, to restructure existing bond
covenants, and to mitigate any interest risk on the variable interest rate of the Series 2000 bond issue.
The original issue amount was $6,540,000.
Water & Sewer System Refunding, Series 2004: The bonds are payable solely from the net
revenues derived from the operation of Fayetteville's water and sewer system. The proceeds of the
bonds were used to refund Series 1999 water and sewer system bonds. The refundings were issued
to take advantage of lower interest rates, to restructure existing bond covenants, and to mitigate any
interest risk on the variable interest rate of the Series 1999 bond issue. The original issue amount was
$6,090,000.
General Obligation Bonds
General Obligation, Series 2006A:
The bonds
are payable from
full faith and credit of the City.
The proceeds are for the purpose
of financing
the acquisition,
construction, and equipping of
additional fire station facilities within
the City. The
original issue amount was $3,570,000.
Mount Sequoyah Land Purchase, 2003: In March 2003, the
City entered into a promissory
note
with Mount Sequoyah Assembly, Inc. for the
purchase of 67
acres of land for $1,300,000.
The
agreement terms included $600,000 to be paid
at closing and
the remaining $700,000 to be
paid
annually in five equal installments of $140,000
plus 3% interest on the unpaid balance. The
final
payment was made in 2008.
Brooks -Hummel Land Purchase, 2007: In June 2007, the City entered into a promissory note with
Forrest F. Brooks Revocable Trust for the purchase of 13.75 acres of land for $495,000. The
agreement tens included $167,000 to be paid at closing and the remaining $328,000 to be paid
annually in five installments plus 6% interest on the unpaid balance.
S
•
CI
City of Fayetteville, Arkansas
Bonds Outstanding
December 31.2008
Outstanding
Bond
Due
Interest
Description
Issue
Dates
Rates
Amount
Special Obligation Bonds
Sales and Use Tax Capital Refunding &
Capital Improvement Bonds, Series 2005A
2005
2006-2009
3.15-4.00%
$
6,860,000
Sales and Use Tax Capital Refunding &
Capital Improvement Bonds, Series 2005B
2005
2009-2015
3.65-4.00%
36,690,000
Tax Increment Interest Accretion Bonds
2005
2006-2029
6.50%
3,465,000
Sales and Use Tax Capital Improvement
Bonds, Series 2006A
2006
2006-2021
4.00-5.00%
48,775,000
Sales and Use Tax Capital Improvement
Revolving Loan Fund(RI.F)
2006
2009-2018
3.00%
20,000,000
Sales and Use Tax Capital Improvement
Bonds, Series 2007A
2007
2007-2026
4.00-5.00%
14,340,000
130,130,000
Revenue Bonds
Hotel & Restaurant Gross Receipts
Tax Refunding
Water & Sewer System Refunding,
Series 2002B
Water & Sewer System Refunding,
Series 2004
2003 2004-2015 1.00-3.55% 4,145,000
2002 2004-2017 2.35-4.95% 5,755,000
2004 2004-2012 1.00-4.00% 3,530,000
13,430,000
General Obligation Bonds
General Obligation, Series 2006A 2006 2006-2011 3.75-4.00% 2,225,000
2,225,000
Notes Payable
Brooks -Hummel Land Purchase 2007 2008-2012 6.00% 269,814
269,814
$ 146,054,814
275
City of Fayetteville. Arkansas
2009 Debt Service Payment Schedule
Bond
Description
Issue
Principal
Special Obligation Bonds
Sales and Use Tax Capital Refunding &
Capital Improvement Bonds, Series 2005A
2005
$ 6,860,000
Sales and Use Tax Capital Refunding &
Capital Improvement Bonds, Series 20058
2005
430,000
Sales and Use Tax Capital Improvement
Bonds, Series 2006A
2006
0
Sales and Use Tax Capital Improvement
Bonds, Series 2007A
2007
0
Sales and Use Tax Capital Improvement
Revolving Loan Fund (RLF)
2006
1,742,803
Revenue Bonds
Hotel & Restaurant Gross Receipts
Tax Refunding
Water & Sewer System Refunding,
Series2002B
Water & Sewer System Refunding,
Series 2004
Total
$ 271,100 $ 7,131,100
1,511,652 1,941,652
2,207,476
2,207,476
622,725
622,725
587,026
2,329,830
9,032,803 5,199,979 14,232,783
•
2003 540,000 130,772 670,772 •
2002 535,000 267,382 802,382
2004 655,000 122,146 777,146
1,730,000 520,300 2,250,300
General Obligation Bonds
General Obligation, Series 2006A
2006 715,000
89,000
804,000
715,000
89,000
804,000
Notes Payable:
Brooks -Hummel Land Purchase
2007 61,677
16,189
77,866
61,677
16,189
77,866
Total Debt Service Payments
$ 11,539,480 $ 5,825,468 $ 17,364,949
•
276
• City of Fayetteville, Arkansas
Computation of Legal Debt Margin
December 31, 2008
General Obligation Debt
Debt margin is a calculation based on the assessed value of property located within the City
limits. The debt limit is established by state statute and is limited to 20% of assessed value.
2008 Assessed Value
Debt Limit - 20% of Assessed Value
General Obligation Bonds Payable
Less: Debt Service Fund
Total Debt Applicable to Debt Limit
Legal Debt Margin
280,000,000
240,000,000
• 200,000,000
160,000,000
120,000,000
80,000,00(
40,00g0a
$ 2,225,000
0
$ 1,235,886,075
247,177,215
2,225,000
$ 244,952,215
Debt Applicable to Debt Limit 1994-2008
1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008
❑Net Bonded Debt El Legal Debt Limit
Enterprise Fund Debt (Revenue Bond Debt)
Enterprise fund debt is established by the cash flow for each enterprise fund. For example, the
Water & Sewer Fund must be able to generate sufficient cash flows to meet normal operating and
capital, as well as provide sufficient resources to meet the annual debt service requirements. Prior
to issuing enterprise fund bonds, an analysis of current revenues and expenses is conducted to
determine the revenues required to support a bond issue.
• * Note: The assessed value does not include City utilities.
277
City of Fayetteville, Arkansas •
Debt to Maturity Schedule
December 31, 2008
Principal Amount
Maturity Beginning Ending Annual Debt
Year Balance Additions Reductions Balance Interest Requirement
2008 $ 151,755,896 $ 3,737,104 $ 9,438,186 $ 146,054,814 $ 5,947,991 $ 15,386,177
2009 146,054,814 0 11,539,480 134,515,334 5,825,468 17,364,948
2010 134,515,334 0 11,960,857 122,554,476 5,397,878 17,358,735
201 ] 122,554,476 0 12,419,048 110,135,429 4,950,008 17,369,056
2012 110,135,429 0 12,889,115 97,246,313 4,478,534 17,367,649
2013 97,246,313 0 11,738,255 85,508,058 3,981,520 15,719,775
2014 85,508,058 0 7,372,594 78,135,464 3,531,324 10,903,918
2015 78,135,464 0 10,543,727 67,591,737 3,206,479 13,750,206
2016 67,591,737 0 10,336,708 57,255,029 2,740,364 13,077,072
2017 57,255,029 0 10,806,592 46,448,437 2,276,505 13,083,097
2018 46,448,437 0 10,488,437 35,960,000 1,790,490 12,278,927 •
2019 35,960,000 0 8,590,000 27,370,000 1,357,075 9,947,075
2020 27,370,000 0 8,975,000 18,395,000 974,925 9,949,925
2021 18,395,000 0 8,030,000 10,365,000 692,794 8,722,794
2022 10,365,000 0 1,255,000 9,110,000 310,644 1,565,644
2023 9,110,000 0 1,315,000 7,795,000 247,893 1,562,893
2024 7,795,000 0 1,385,000 6,410,000 182,144 1,567,144
2025 6,410,000 0 1,440,000 4,970,000 123,281 1,563,281
2026 4,970,000 0 1,505,000 3,465,000 62,081 1,567,081
2027 3,465,000 0 0 3,465,000 0 0
2028 3,465,000 0 0 3,465,000 0 0
2029 3,465,000 0 3,465,000 0 0 3,465,000
$ 3,737,104 $ 155,493,000 $ 48,077,398 $ 203,570,398
I
Ow
Appen
•.
ix
Officials of the City of Fayetteville, Arkansas is
Elected Officials
Mayor
Dan Coody
479.575.8330
mayor@ci.fayetteville.ar.us
Ward 1, Position 1
Adella Gray
479.442.4958
Wardl_posl@ci.fayetteville.ar.us
Ward 1, Position 2
Brenda Thiel
479.442.3095
Ward1_pos2@ci.fayetteville.ar.us
Ward 2, Position 1
Kyle Cook
479.521.7632
Ward2_post@ci.fayetteville.ar.us
Ward 2, Position 2
Nancy Allen
479.442.5536
Ward2_pos2@ci.fayetleville.ar.us
Ward 3, Position I
Robert Rhoads
479.973.5202
Ward3post@ci.fayetteville.ar.us
Ward 3, Position 2
Bobby Ferrell
479.442.3535
Ward3_pos2@ci.fayetteville.ar.us
Ward 4, Position I
Shirley Lucas
479.442.4612
Ward4_posl@ci.fayetteville.ar.us
Ward 4, Position 2
Lioneld Jordan
479.442.5415
Ward4_pos2@ci.fayetteville.ar.us
City Attorney
Kit Williams
479.575.8313
kwilliams@ci.fayetteville.ar.us
City Clerk/Treasurer
Sondra Smith
479.575.8323
City_clerk@ci.fayetteville.ar.us
District Judge
Rudy Moore
479.587.3590
rmoore@ci.fayetteville.ar.us
Management
Staff
General Government Department
Aviation & Economic Development Director
Ray Boudreaux
479.718.7642
airport_economic_development@ci.fayetteville.ar.us
Cable Administrator
Ric Delahoussaye
479.444.3436
cable_administration@dfayelteville.ar.us
City Prosecutor
Casey Jones
479.575.8377
city_prosecutor@ci.fayetteville.ar.us
District Court Administrator
Dena Stockalper
479.587.3591
district_tour@ci.fayetteville.ar.us
Internal Auditor
Vicki Deacon
479.575.8261
vdeaton@ci.fayetteville.ar.us
Public Information & Policy Advisor
Vacant
479.575.8330
Operations Department:
Director of Operations
Gary Dumas
479.575.8330
gdumas@ci.fayetteville.ar.us
Building Official Safety
Steve Catlaneo
479.575.8233
building_safety@ci.fayetteville.ar.us
Building Services Director & Project Manager
Lynn Hyke
479.575.8363
building_services@ci.fayetteville.ar.us
•
City Engineer
Ron Petrie
479.575.8206
engineering@ci.fayetteville.ar.us
Community Resources Director
Yolanda Fields
479.575.8260
community_resources@ci.fayetteville.ar.us
Current Planning Director
Jeremy Pate
479.575.8267
planning@ci.fayetteville.ar.us
Environmental Affairs Administrator
Carrot Hill
479.575.8398
solid_waste@ci.fayetteville.ar.us
Fleet Operations Superintendent
Dennis Pratt
479.444.3495
Beet@ci.fayetleville.ar.us
Human Resources Division Manager
Missy Leflar
479.575.8278
mlefar@ci.fayetteville.ar.us
Long Range Planning Director
Karen Minkel
479.575.8267
planning@ci.fayetteville.ar.us
Parking & Telecommunications Manager
Sharon Crosson
479.575.8280
Parking@ci.fayetteville.ar.us
Parks & Recreation Director
Connie Edmonston
479.444.3471
Parks_and_recreation@ci.fayetteville.ar.us
Transportation Manager -
Teny Gulley
479.575.8228
transportation@ci.fayetteville.ar.us
Water & Wastewater Director
David Jurgens
479.575.8330
djurgens@ci.fayetteville.ar.us
Water & Wastewater Operations Manager
Tom Hubbard
479.575.8386
water_and_sewer_maintenance@ci.fayetteville.ar.us
Finance Department:
Finance Director
Paul A. Becker
479.575.8330
pbecker@ci.fayetteville.ar.us
Accounting Director
Marsha Farthing
479.575.8281
accounting@ci.fayetteville.ar.us
Budget Director
Kevin Springer
479.575.8347
budget_research@ci.fayetteville.ar.us
Information Technologies Director
Scott Huddleston
479.575.8320
information_technology@c.fayetteville.ar.us
Purchasing Manager
Peggy Vice
479.575.8256
purchasing@ci.fayetteville.ar.us
Police Department'
,
Police Chief
Greg Tabor
479.587.3565
police@ci.fayetteville.ar.us
Animal Services Superintendent
Jill Hatfield
479.444.3456
animalservices@ci.fayetteville.ar.us
Dispatch Manager
Kathy Stocker
479.587.3555
police@ci.fayetteville.ar.us
Fire Department:
Fire Chief
Tony Johnson
479.575.8365
fire@ci.fayetteville.ar.us
City of Fayetteville, Arkansas
• Personnel Summary
Full Time Equivalent Basis
Budgeted
Budgeted
Estimated
Budgeted
Department
2007
2008
2008
2009
General Government
46.75
46.75
46.75
45.75
Operations
355.10
355.10
355.10
356.10
Finance
50.25
50.25
50.25
50.25
Police
187.43
187.43
187.43
187.43
Fire
113.00
114.00
114.00
114.00
Total
752.53
753.53
753.53
753.53
Personnel Summary
by Year
• Budgeted 2007 Budgeted 2008 Estimated 2008 Budgeted 2009
❑Total Employees
Total Employees by Department
400.00
350.00
300.00
250.00
200.00
150.00
100.00
50.00
0.00
General Government
Operations
Finance
Police Fire
13 Budgeted 2007
O Budgeted 2008
❑Estimated 2008
❑ Budgeted 2009
•
281
CITY OF FAYETTEVILLE •
PERSONNEL VARIATION SUMMARY
Position -Operational
Division Position Title FTE Cost
General Fund
Cable Administration PEG Office Coordinator (1.00) $ (43,000)
Parks & Recreation YRCC Recreation Programs Coordinator 1.00 $ 43,000
Net Increase/(Decrease) - $ -
NOTES TO THE PERSONNEL VARIATION SUMMARY
1. A new YRCC Program Coordinator position is being added to the Parks & Recreation Division to work in the Yvonne
Richardson Community Center. The funding and the 1.00 FTE will be transferred from the Cable Administration Division
from the PEG Office Coordinator position. This position is funded in General Fund.
•
•
282
LISTING OF ACRONYMS
AATC...................................................................................
Arkansas Aviation Technology Center
A&P..........................................................................................................Advertising
& Promotion
ADA...............................................................................................
Americans with Disabilities Act
ADEQ...................................................................Arkansas
Department of Environmental Quality
ADH................................................................................................
Arkansas Department of Health
AEP............................................................................................................Arkansas
Electric Power
AHTD.....................................................................Arkansas
Highway Transportation Department
AMP..........................................................................................Aircraft
Maintenance Professionals
BMX...................................................................................................................
Bicycle Motocross
BOD..................................................................................................
Biochemical Oxygen Demand
CAD...........................................................................................................
Computer Aided Design
CAFR...............................................................................Comprehensive
Annual Financial Report
CALEA..........................................
Commission on Accreditation for Law Enforcement Agencies
CAT..................................................................................................
Community Access Television
CDBG.................................................................................
Community Development Block Grant
CIP..................................................................................................
Capital Improvements Program
CMS...................................................................................................
Content Management System
COLA......................................................................................................Cost
of Living Adjustment
CPI.................................................................................................................
Consumer Price Index
CPR..................................................................................
Cardiovascular Pulmonary Resuscitation
DOT...................................................................................................Department
of Transportation
• DTF........................................................................................................................
Drug Task Force
DWI.........................................................................................................
Driving While Intoxicated
ED...............................................................................................................
Economic Development
EDMS...........................................................................Electronic
Document Management System
EMS....................................................................................................Emergency
Medical Services
EMT...............................................................................................
Emergency Medical Technician
EPA.............................................................................................Environmental
Protection Agency
ERT.......................................................................................................
Emergency Response Team
FAA...............................................................................................
Federal Aviation Administration
FAR......................................................................................................
Federal Aviation Regulation
FASB...................................................................................
Financial Accounting Standards Board
FBO.................................................................................................................
Field Based Operator
FCC.......................................................................................
Federal Communication Commission
FEDC........................................................................
Fayetteville Economic Development Council
FEMA.............................................................................
Federal Emergency Management Agency
FHWA...........................................................................................Federal
Highway Administration
FOIA....................................................................................................
Freedom of Information Act
FTE.................................................................................................................
Full -Time Equivalent
GA..........................................................................................................................
General Aviation
GAAP............................................................................
Generally Accepted Accounting Principles
GASB......................:...................................................
Governmental Accounting Standards Board
GFOA.............................................................................
Government Finance Officers Association
GIS.................................................................................................Geographic
Information System
• HIRL.......................................................:.........................................
High Intensity Runway Lights
283
LISTING OF ACRONYMS, (continued)
HMI......................................................................................................
Human Machine Integration
HMR.....................................................................................................Hotel/Motel
Restaurant Tax
HOME...........................................................................................................HOME
Grant Program
HUD...............................................................................................
Housing & Urban Development
HVAC...........................................................................Heating,
Ventilation, and Air Conditioning
IPP..................................................................................................Industrial
Pretreatment Program
ISO.........................................................................................
International Standards Organization
IT................................................................................................................
Information Technology
LAN..................................................................................................................Local
Area Network
LED.................................................................................................................
Light Emitting Diode
LOPFI..........................................................................................
Local Police and Fire Retirement
MDT...............................................................................................................Mobile
Data Terminal
MGD..........................................................................................................
Million Gallons per Day
MRF......................................................................................................
Materials Recovery Facility
MUTCD.....................................................................
Manual on Uniform Traffic Control Devices
MVR............................................................................................................Mobile
Video Recorder
NPDES...............................................................
National Pollutant Discharge Elimination System
NWA.................................................................................................................Northwest
Arkansas
O&M........................................................................................................Operation
& Maintenance
ORT..............................................................................................................
Ozark Regional Transit
PAPI...........................................................................................
Precision Approach Path Indicator •
PC........................................................................................................................Personal
Computer
PEG...................................................................................................
Public/Education/Government
PO.............................................................................................................................Purchase
Order
PRAB.......................................................................................Parks
& Recreation Advisory Board
RFP................................................................................................................
Request for Proposals
ROW...........................................................................................................................
Right -of -Way
RTU..............................................................................................................Remote
Terminal Units
SCADA.............................................................................Supervisory
Control & Data Acquisition
TIF.............................................................................................................
Tax Increment Financing
TSS...............................................................................................................Total
Suspended Solids
UDC......................................................................................................
Unified Development Code
USACE..............................................................................
United States Army Corps of Engineers
VHS..................................................................................................................
Video Home System
W&S, W/S................................................................................................................Water
& Sewer
WSIP.............................................................................
Wastewater System Improvements Project
WWT.............................................................................................................
Wastewater Treatment
W WTP.................................................................................................
W astewater Treatment Plant
W/WW.................................................................................................................
Water/Wastewater
YRCC.................................................................................
Yvonne Richardson Community Center
•
GLOSSARY
ACCOUNT GROUP. A self -balancing set of accounts which are not a fund or a fiscal entity. General
Fixed Assets Account Group and General Long -Term Debt Account Group are such examples.
ACCOUNTING SYSTEM. Records and procedures that discover, record, classify, and report
information on the financial position and operations of a governmental unit or any of its funds.
ACCRUAL. Revenue and expenses are recorded when they are incurred.
AD VALOREM. A basis for levy of taxes upon property based on value.
AGENCY FUND. A fund consisting of resources received and held by the governmental unit as an
agent for others.
APPROPRIATION. An authorization granted by the board to incur liabilities for specific purposes.
ASSETS. Probable future economic benefits obtained or controlled by a particular entity as a result of
past transactions or events.
BALANCED BUDGET. A budget balanced by fund, for all funds maintained by the City, in which total
anticipated revenues must equal or exceed the budgeted expenditures for each fund.
BOND. A written promise to pay a specified sum of money, called the face value or principal amount, at
• a specified date or dates in the future, called the maturity date(s), together with periodic interest at a
specified rate.
BOND DISCOUNT. The excess of the face value of a bond over the price for which it is acquired or
sold.
BOND PREMIUM. The excess of the price at which a bond is acquired or sold over its face value
BONDED DEBT. The portion of indebtedness represented by outstanding bonds.
BUDGET. A financial operating plan consisting of estimates of proposed expenditures for a given
period and the proposed means of financing them.
BUDGET CONTROL. The control or management of the approved Budget for the purpose of keeping
expenditures within the limitations of available appropriations and available revenues.
BUDGET DOCUMENT. The instrument used by the budget -making authority to present a
comprehensive financial program to the appropriating body.
BUDGET MESSAGE. A general discussion of the budget as presented in writing by the Mayor to the
City Council. The message contains an explanation of the principal budget items and recommendations
regarding the financial policy for the coming year.
CAPITAL BUDGET. This budget deals with large expenditures for capital items normally financed by
borrowing. Usually capital items have long-range returns, useful life spans, are relatively expensive, and
• have physical presence such as buildings, roads, sewage systems, etc
285
GLOSSARY, (continued) •
CAPITAL IMPROVEMENT. Any property, asset, or improvement with an estimated value greater
than five thousand dollars, and estimated life or usefulness of one or more years, including land, interest
therein and including constructions, enlargements, and renovations.
CAPITAL IMPROVEMENT FUND. A fund created to accumulate revenues from current taxes levied
for major repairs and maintenance to fixed assets of a nature not specified at the time the revenues are
levied.
CAPITAL IMPROVEMENT PROGRAM. An approach or technique for identifying and forecasting
capital outlay decisions that a government expects to make over a five year period.
CAPITAL OUTLAY. Expenditures that result in the acquisition of or addition to fixed assets.
CAPITAL PROJECTS FUND. A fund created to account for all resources to be used for the
acquisition or construction of designated fixed assets.
CASH. Legal tender or coins that can be used in exchange for goods, debt, or services. This includes the
value of assets that can be converted into cash immediately
CONSTRUCTION WORK IN PROGRESS. The cost of construction work that has been started but
not yet completed.
CONTINGENCY FUND. Funds set aside for unforeseen expenses of uncertain amounts or funds set
aside for known expenses, such as salary increases, but uncertain amounts. •
CONTRACTUAL SERVICE. An agreement to perform a service or task by external organizational
units. A group of accounts which cover the above as well as travel and training and other miscellaneous
services.
DEBT SERVICE. The amount of money necessary to pay interest on an outstanding debt, the principal
of maturing material serial bonds, and the required contributions to a sinking fund for teen bonds.
DEBT SERVICE FUND. A fund established to finance and account for the payment of interest and
principal on all general obligation debt, serial and term, other than that payable exclusively from special
assessments and revenues from fiduciary and proprietary funds.
DEMAND. Demand is
the external
factor that demonstrates
the "need"
for a program. Demand data
enables decision -makers
to adjust services and costs to respond
to changes
in direction for the service.
DEPARTMENT. Departments are the major organizational subdivisions. They have a broad overall
purpose. The City of Fayetteville has been reorganized into five Departments: General Government,
Operations, Finance, Police, and Fire. Each Department has a Director who reports to the Mayor (who is
also the Director of General Government).
DEPRECIATION.
Expiration in the service life of
fixed assets, attributable to wear and tear,
deterioration, action
of the physical
elements,
inadequacy,
and obsolescence.
DESIGNATED FUND. Funds created to account for assets set aside for a specific purpose.
•
286
• GLOSSARY, (continued)
DIVISION. Divisions are the major functional sub -divisions and correspond roughly to the departmental
hierarchy formerly used by the City. Each Division has been assigned to one of the Departments
according to the type of activity it performs. For example, the Transportation Division is part of the
Operations Department. In addition, each Division has developed a statement of Goals and Objectives
and strategies for obtaining them.
EFFECTIVENESS. Effectiveness data enables decision -makers to see that quality does not suffer as
productivity increases, and that constituents are satisfied with services.
ENCUMBRANCE. An account used to record the estimated amount of contracts, salary commitments
and purchase orders that are chargeable to an appropriation.
ENTERPRISE FUND. A fund established to finance and account for the acquisition, operation, and
maintenance of governmental facilities and services which are entirely or predominantly self-supporting
by user charges.
EXPENDITURE. Accounts which are kept on either the accrual basis or modified accrual basis of
accounting and designates the cost of goods delivered or services rendered, whether paid or unpaid,
including expenses and capital outlays.
EXPENSE. Charges incurred for operation, maintenance, interest, and other charges that will benefit the
current year.
• FIDUCIARY FUND. Any fund held by a governmental unit as an agent or trustee.
FISCAL YEAR. A 12 -month period of time to which the annual budget applies and at the end of which
a governmental unit determines its financial position and the results of its operations.
FIXED ASSET. Long-term assets that are intended to be held or used, such as land, buildings,
machinery, furniture, and other equipment.
FRANCHISE TAX. Fees levied on a corporation in return for granting a privilege sanctioning a
monopoly or permitting the use of public property, usually subject to regulation set by the governing
body.
FULL-TIME EQUIVALENT POSITION (FTE). A part-time position converted to the decimal
equivalent of a full-time position based on 2,080 hours per year. For example, a summer lifeguard
working for four months, or 690 hours, would be equivalent to .33 of a full-time position.
FUND. A fiscal and accounting entity with a self -balancing set of accounts recording cash and other
financial resources, together with all related liabilities and residual equities, or balances, and changes
therein, which are segregated for the purpose of carrying on specific activities or attaining certain
objectives in accordance with special regulations, restrictions, or limitations.
FUND BALANCE. Fund equity available for appropriation.
FUND EQUITY. The excess of assets over liabilities. A portion of the equity may be reserved or
designated; the remainder is Fund Balance.
•
:/
GLOSSARY, (continued) •
GENERAL FIXED ASSETS ACCOUNT GROUP. A self -balancing group of accounts set up to
account for the general fixed assets of a governmental unit.
GENERAL FUND. A fund used to account for all transactions of a governmental unit that are not
accounted for in another fund, such as police and fire services.
GENERAL LONG-TERM DEBT ACCOUNT GROUP. A self -balancing group of accounts set up to
account for long-tenn debt which is legally payable from general revenues.
GOAL. A goal is a statement of desired conditions to be maintained or achieved through the efforts of an
organization. Actual total achievement may be impossible, but the goal is a standard against which to
measure progress toward ideal conditions. A goal is a definition of results toward which the work of the
organization is directed.
GOVERNMENTAL FUND. A generic classification adopted by the National Council on Governmental
Accounting to refer to all funds other than proprietary and fiduciary funds. General fund, special revenue
funds, capital projects funds, debt service funds, and special assessment funds are all examples of
governmental fund types.
GRANT. A contribution by one governmental unit to another unit. The contribution is usually made to
aid in the support of a specified function or for the acquisition or construction of fixed assets.
INCOME. A term used to represent the excess of revenues earned over the expenses incurred in carrying
on an enterprise operation. •
INTERGOVERNMENTAL REVENUE. Revenue from other governments. Grants, entitlements, and
shared revenues are types of intergovernmental revenue.
INTERNAL SERVICE FUND. A fund established to finance and account for services and commodities
furnished by a designated department to other departments. Amounts expended by the fund are
reestablished from either operating earnings or by transfers from other funds.
INVESTMENT. Securities held for the production of income in the form of interest and dividends.
LIABILITY. Probable future sacrifices of economic benefits arising from present obligations of a
particular entity to transfer assets or provide services to other entities in the future as a result of past
transactions or events.
LINE -ITEM.
A detailed classification of an expense or expenditure
classified by
object within each
Division.
LONG-TERM DEBT. Debt with a maturity of more than one year after the date of issuance.
MODIFIED ACCRUAL BASIS. Governmental funds use the modified accrual basis of accounting.
Revenues are recognized in the period in which they become both available and measurable.
Expenditures are recognized at the time a liability is incurred.
NET INCOME. A term used in governmental enterprise to designate the excess of total revenues over
total expenses.
•
• GLOSSARY, (continued)
NONOPERATING EXPENSE. Proprietary fund expenses incurred in performance of activities not
directly related to supplying the basic service by a governmental enterprise.
NONOPERATING INCOME. Proprietary fund income that is not derived from the basic operations of
such enterprises.
OBJECT CODE. Expenditure classification according to the types of items purchased or services
obtained; for example, personnel services, materials and supplies, contractual service, and capital.
OBJECTIVE. An objective is a decision about the amount of progress to be made within a specified
period of time. It states in measurable and quantitative terms the results to be achieved within a specified
time and plans the incremental steps to achieve the goal.
OPERATING TRANSFER. Legally authorized interfund transfers from a fund receiving revenue to the
fund that makes expenditures.
ORDINANCE. A formal legislative enactment by the governing board of a municipality. If it is not in
conflict with any higher form of law, such as a state statute or constitutional provision, it has the full force
and effect of law within the boundaries of the municipality to which it applies.
PERFORMANCE BUDGET. A budget which relates appropriations to work loads. By featuring unit
measures, performance budgets are believed to express official and citizen interest in the managerial
value of efficiency.
• PERFORMANCE MEASURES. Performance measures provide a means of identifying the level of
service provided. Performance measures include a measurement of Demand, Workload, Productivity, and
Effectiveness.
PROGRAM. Operating units within a Division. Each program represents a specific type of activity
within its Division aimed at providing a service for which the City is responsible.
PROGRAM BUDGET. A budget which relates appropriations to goals. Budget makers practicing this
approach strive to appropriate sums to non -organization, goal -oriented cost centers. Program budgeting is
believed to express official and citizen interest in planning and in the effective use of resources.
PROGRAM OBJECTIVES. A program objective is a decision about the amount of progress to be
made within a specified period of time. in reducing the gap between real conditions and the ideal
conditions described in the Program Description. It states in measurable quantitative terms the results to
be achieved within a specified time and plans the incremental steps to achieve them.
PRODUCTIVITY. Unit cost (productivity data) enables decision -makers to measure efficiency, as
opposed to total expenditures. Productivity unit costs can also be used to quickly estimate the cost of
adding more service or savings realized from reductions in service.
PROPRIETARY FUND. Sometimes referred to as "income -determination" or "commercial -type"
funds. Examples are enterprise and internal service funds.
RESERVE. An account that records a portion of the fund equity that must be segregated for some future
• use and which is not available for further appropriation or expenditure.
GLOSSARY, (continued) •
RESIDUAL EQUITY TRANSFERS. Additions to or deductions from the beginning fund balance of
governmental funds.
RETAINED EARNINGS. The accumulated earnings of an enterprise or internal service fund that have
been retained in the fund and that are not reserved for any specific purpose.
REVENUE. Additions to fund financial resources other than from interfund transfers and debt issue
proceeds.
SPECIAL REVENUE FUND. A fund established to account for revenues from specific taxes or other
earmarked revenue sources that by law are designated to finance particular functions or activities of
government.
TAX. A compulsory charge levied by a governmental unit for the purpose of raising revenue. These
revenues are used to pay for services or improvements provided for the general public benefit.
UNRESERVED FUND BALANCE. The amount remaining in a fund that is not reserved for some
future use and which is available for further appropriation or expenditure.
USER CHARGE. A charged levied against users of a service or purchasers of a product of an enterprise
or internal service funds.
WORKLOAD. Workload data answers the question about how much service is being provided, as well
as how output is meeting service demand. Workload data is also the basis, along with total expenditures, •
for unit cost or productivity indicators.
•
290
r -I
City of Fayetteville, Arkansas
Index
2009 Budget Executive Summary...................................................................................................................IV-XI
2009 Capital Budget.................................................................................................................................... 261-271
2009 Capital Projects Comprehensive Detail.............................................................................................. 258-260
2009 Capital Projects Summary......................................................................................................................... 257
Accounting& Audit........................................................................................................................................... 225
Acronyms.................................................................................................................................................... 283-284
Administrative Procedures to Adjust the Approved Budget............................................................................... 7-8
AirportActivity.................................................................................................................................................... 88
AirportFund Description................................................................................................................................ 72-73
Airport Fund Revenue & Expenditure Summary - Operating Budget................................................................. 74
Airport Fund Revenue & Expenditure Summary - Projected Operating Performance........................................75
Animal Services - Animal Shelter...................................................................................................................... 238
Animal Services - Patrol/Emergency Response................................................................................................. 237
Animal Services - Veterinarian/Clinic............................................................................................................... 239
Aviation & Economic Development - Airport Administration.......................................................................... 127
Aviation & Economic Development - Airport Capital Expenditures.................................................................129
Aviation & Economic Development - Airport Maintenance.............................................................................. 128
Aviation & Economic Development - Economic Development........................................................................ 117
Billing& Collections.......................................................................................................................................... 229
Budget& Research............................................................................................................................................. 226
• Budget Flowchart................................................................................................................................................... 3
I3udgetOrganizational Structure............................................................................................................................ 9
I3udgetProcess.................................................................................................................................................... 1-2
BudgetResolution...............................................................................................................................................Xl l
BuildingSafety................................................................................................................................................... 171
Building Services - General Maintenance.......................................................................................................... 155
BuildingServices - Janitorial............................................................................................................................. 156
CableAdministration.......................................................................................................................................... 119
CapitalImprovement Policy................................................................................................................................... 6
Capital Improvements Program Directional Information............................................................................ 254-256
Capital Improvements Program Introduction.............................................................................................. 251-253
CentralDispatch................................................................................................................................................. 236
Chart of Fund Types - Governmental................................................................................................................... 11
Chart of Fund Types - Proprietary & Fiduciary ................................................................................................... 13
CityAttorney...................................................................................................................................................... 114
CityClerk/Treasurer........................................................................................................................................... 121
CityCouncil........................................................................................................................................................ 113
City of Fayetteville Organizational Chart .......................................................................................................... 279
CityProsecutor................................................................................................................................................... 115
Combined Statement of Fund Position - Governmental (Shown by Department) ............................................... 12
Combined Statement of Fund Position - Proprietary & Fiduciary (Shown by Department) ................................ 14
Community Development Block Grant Fund Description................................................................................... 34
Community Development Block Grant Fund Revenue & Expenditure Summary ............................................... 35
CommunityOverview................................................................................................................................ XIII-XV
Community Planning & Engineering Services Activity....................................................................................... 89
Community Resources - Administration & Planning......................................................................................... 181
Community Resources - Code Compliance........................................................................................................ 172
291
City of Fayetteville, Arkansas •
Index
Community Resources
- EDI Attainable Housing Grant...................................................................................
186
Community Resources
- Housing Services........................................................................................................
182
Community Resources
- Public Facilities & Improvements..............................................................................
185
Community Resources
- Public Services............................................................................................................
184
Community Resources
- Redevelopment...........................................................................................................
183
Consolidated Fund - Department - Program Structure.........................................................................................
10
CurrentPlanning.................................................................................................................................................
168
DebtPolicy.............................................................................................................................................................
5
DebtPosition......................................................................................................................................................
272
Debt Service Activity
90
...........................................................................................................................................
Debt Service Payment Schedule......................................................................................................................... 276
Debtto Maturity Schedule.................................................................................................................................. 278
Description of Outstanding Bonds.............................................................................................................. 273-274
District Court - Criminal Cases.......................................................................................................................... 122
DistrictCourt - District Judge............................................................................................................................ 1 16
District Court - Probation & Fine Collection..................................................................................................... 123
District Court - Small Claims & Civil Cases...................................................................................................... 124
Drug Law Enforcement Fund Description........................................................................................................... 42
Drug Law Enforcement Fund Revenue & Expenditure Summary ....................................................................... 43
IEDI Attainable Housing Grant Fund Description................................................................................................ 36
EDI Attainable Housing Grant Fund Revenue & Expenditure Summary ............................................................ 37 •
Engineering - Engineering Design Services....................................................................................................... 164
Engineering - Operations & Administration...................................................................................................... 165
Engineering - Public Construction..................................................................................................................... 167
Engineering - Right -of -Way Acquisition........................................................................................................... 166
ExpenditurePolicy.............................................................................................................................................. 4-5
Finance& Internal Services Activity................................................................................................................... 91
Finance Department Organizational Structure................................................................................................... 219
FinanceDepartment Overview.......................................................:................................................................... 220
Finance Department Personnel Summary ................................................................................................... 222-223
Finance Department Program Expenditure Summary........................................................................................ 221
FinanceDirector................................................................................................................................................. 224
FinancialReporting Policy..................................................................................................................................... 6
Fire- Operations................................................................................................................................................. 248
Fire- Prevention................................................................................................................................................. 247
Fire- Training..................................................................................................................................................... 249
FireActivity.......................................................................................................................................................... 92
FireBond Fund Description................................................................................................................................. 44
Fire Bond Fund Revenue & Expenditure Summary............................................................................................. 45
Fire Department Organizational Structure......................................................................................................... 243
FireDepartment Overview................................................................................................................................. 244
Fire Department Personnel Summary ................................................................................................................. 246
Fire Department Program Expenditure Summary.............................................................................................. 245
FirePension Fund Description............................................................................................................................. 82
Fire Pension Fund Revenue & Expenditure Summary ......................................................................................... 83
Fleet Operations - Capital Expenditures........................................................_................................................... 217
Fleet Operations - Vehicle Maintenance............................................................................................................ 216
292
• City of Fayetteville, Arkansas
Index
GeneralFund Description................................................................................................................................ 18-23
GeneralFund Expenditures............................................................................................................................. 26-28
General Fund Revenue & Expenditure Summary ...........................................................................................24-25
GeneralGovernment Activity.............................................................................................................................. 93
General Government Department Organizational Structure.............................................................................. 105
General Government Department Overview...................................................................................................... 106
General Government Department Personnel Summary .............................................................................. 110-111
General Government Department Program Expenditure Summary ............................................................ 107-109
Glossary....................................................................................................................................................... 285-290
Human Resources - Employee Benefits / Services............................................................................................. 153
Human Resources - Operations.......................................................................................................................... 152
ImpactFee Fund Description............................................................................................................................... 40
Impact Fee Fund Revenue & Expenditure Summary ........................................................................................... 41
Index............................................................................................................................................................ 291-295
Information7'echnology..................................................................................................................................... 228
InternalAudit...................................................................................................................................................... 120
Investment and Cash Management Policy........................................................................................................... 5-6
LegalDebt Margin Computation........................................................................................................................ 277
LibraryActivity.................................................................................................................................................... 94
Library................................................................................................................................................................ 125
• List of Elected Officials, Administrative Officials, & Management Staff......................................................... 280
Mayor's Administration..................................................................................................................................... 112
Miscellaneous Statistical Data..................................................................................................................XVI-XVII
Miscellaneous..................................................................................................................................................... 126
Multi -Year Comparison - Adopted Budget Expenditures.................................................................................... 16
Off Street Parking Fund Description.................................................................................................................... 32
Off Street Parking Fund Revenue & Expenditure Summary ................................................................................ 33
Operations Department Organizational Structure.............................................................................................. 131
Operations Department Overview...................................................................................................................... 132
Operations Department Personnel Summary .............................................................................................. 145-150
Operations Department Program Expenditure Summary............................................................................ 133-144
OperationsDirector............................................................................................................................................ I51
Parking & Telecommunications - Off -Street Parking........................................................................................ 180
Parking & Telecommunications - Parking Management.................................................................................... 162
Parking & Telecommunications - Utilities Management................................................................................... 154
Parks & Recreation - Administration/Recreation Programs............................................................................... 158
Parks & Recreation - Lake Maintenance............................................................................................................ 159
Parks & Recreation - Parks Development Capital.............................................................................................. 188
Parks & Recreation - Parks Development.......................................................................................................... 187
Parks & Recreation - Parks Maintenance........................................................................................................... 160
Parks& Recreation - Swimming Pool................................................................................................................ 157
Parks & Recreation - Yvonne Richardson Community Center.......................................................................... 161
Parks& Recreation Activity................................................................................................................................. 95
ParksDevelopment Fund Description.................................................................................................................. 38
Parks Development Fund Revenue & Expenditure Summary............................................................................. 39
• Personnel Summary / Personnel Variation Summary.....................:.................................................................. 282
PersonnelSummary............................................................................................................................................ 281
293
City of Fayetteville, Arkansas
Index
Planning & Development Management - Long Range Planning....................................................................... 170
Planning & Development Management............................................................................................................. 163
PlanningCommission......................................................................................................................................... 169
Police- Drug Enforcement................................................................................................................................. 242
Police- Patrol..................................................................................................................................................... 241
Police- Support Services.................................................................................................................................... 240
Police Department Organizational Structure...................................................................................................... 231
PoliceDepartment Overview.............................................................................................................................. 232
Police Department Personnel Summary............................................................................................................. 235
Police Department Program Expenditure Summary ....................................................................................233-234
Police Pension Fund Description.......................................................................................................................... 80
Police Pension Fund Revenue & Expenditure Summary ..................................................................................... 81
Police, Courts, & Prosecutor Activity.................................................................................................................. 96
PublicInformation.............................................................................................................................................. 118
Purchasing.......................................................................................................................................................... 227
Replacement & Disaster Recovery Fund Description.......................................................................................... 50
Replacement & Disaster Recovery Fund Revenue & Expenditure Summary ......................................................51
51
ReservePolicy........................................................................................................................................................ 5
RevenuePolicy....................................................................................................................................................... 4
Sales Tax Capital Improvements Fund Capital Project Detail........................................................................ 54-55
Sales Tax Capital Improvements Fund Description............................................................................................. 52 •
Sales Tax Capital Improvements Fund Revenue & Expenditure Summary......................................................... 53
Sales Tax Construction Bond Fund Description.................................................................................................. 60
Sales Tax Construction Bond Fund Revenue & Expenditure Summary .............................................................. 61
Schedule of Bonds Outstanding......................................................................................................................... 275
Schedule of Funding Sources by Department............................................................................................. 101-103
ShopFund Description......................................................................................................................................... 84
Shop Fund Revenue & Expenditure Summary - Operating Budget..................................................................... 85
Shop Fund Revenue & Expenditure Summary - Projected Operating Performance ............................................ 86
Solid Waste & Recycling - Commercial Collections......................................................................................... 211
Solid Waste & Recycling - Commercial Drop Box Collections........................................................................ 213
SolidWaste & Recycling - Composting............................................................................................................. 215
Solid Waste & Recycling - Operations & Administration................................................................................. 210
Solid Waste & Recycling - Recycling................................................................................................................ 214
Solid Waste & Recycling - Residential Collections........................................................................................... 212
SolidWaste Activity............................................................................................................................................. 97
SolidWaste Fund Description.........................................................................................................................68-69
Solid Waste Fund Revenue & Expenditure Summary - Operating Budget.......................................................... 70
Solid Waste Fund Revenue & Expenditure Summary - Projected Operating Performance ................................. 71
Sourcesand Uses of Funds................................................................................................................................... 15
StreetFund Description................................................................................................................................... 29-30
Street Fund Revenue & Expenditure Summary................................................................................................... 31
Summaryof Activities.......................................................................................................................................... 87
TIPBond Fund Description................................................................................................................................ 46
TIF Bond Fund Revenue & Expenditure Summary .............................................................................................47
TIF Capital Improvements Fund Description....................................................................................................... 58
TIF Capital Improvements Fund Revenue & Expenditure Summary .................................................................. 59 •
294
City of Fayetteville, Arkansas
Index
Town Center and Parking Facility Fund Description...........................................................................................
76
Town Center and Parking Facility Fund Revenue & Expenditure Summary - Operating Budget.......................77
Town Center and Parking Facility Fund Revenue & Expenditure Summary — Proj. Operating Performance.....
78
Transmittal Memo from the Mayor to Council..................................................................................................I-III
Transportation - Drainage Maintenance.............................................................................................................
176
Transportation - Operations & Administration...................................................................................................
173
Transportation - Right -of -Way Maintenance.....................................................................................................
174
Transportation- Sidewalks.................................................................................................................................
179
Transportation - Street & Trail Construction.....................................................................................................
178
Transportation - Street Maintenance..................................................................................................................
175
Transportation - Traffic Engineering & Planning.............................................................................................
1.77
Transportation & Parking Activity.......................................................................................................................
98
UnallocatedActivity...........................................................................................................................................
100
Wastewater Improvements Sales Tax Bond Fund Description............................................................................48
Wastewater Improvements Sales Tax Bond Fund Revenue & Expenditure Summary ........................................
49
Wastewater System Improvements Project Fund Description.............................................................................
56
Wastewater System Improvements Project Fund Revenue & Expenditure Summary .........................................
57
Wastewater Treatment Plant - Administration & SCADA.................................................................................
199
Wastewater Treatment Plant - Capital................................................................................................................
208
Wastewater Treatment Plant — WWTP East Side Operations............................................................................
200
Wastewater Treatment Plant — WWTP Lab / IPP..............................................................................................
202
• Wastewater Treatment Plant — WWTP Lift Station Maintenance......................................................................
203
Wastewater Treatment Plant — WWTP West Side Operations...........................................................................
201
Water & Sewer Fund Description...................................................................................................................
63-65
Water & Sewer Fund Revenue & Expenditure Summary - Operating Budget ....................................................
66
Water & Sewer Fund Revenue & Expenditure Summary - Projected Operating Performance ...........................
67
Water & Sewer Maintenance - Capital Expense................................................................................................
205
•
Water &
Sewer Maintenance
- Capital Water Mains.....................................................................
Water &
Sewer Maintenance
- Debt Service.................................................................................
Water &
Sewer Maintenance
- Meter Maintenance & Backflow Prevention ...............................
Water &
Sewer Maintenance
- Meter Operations Capital.............................................................
Water &
Sewer Maintenance
- Meter Reading..............................................................................
Water &
Sewer Maintenance
- Operations & Administration.......................................................
S NA" C
Water & Sewer Maintenance - ewer aims onstructton....................................................:..........................
Water & Sewer Maintenance - Sewer Mains Maintenance...........................................................
Water & Sewer Maintenance - Water & Sewer Connections........................................................
Water & Sewer Maintenance - Water Distribution Maintenance ..................................................
Water & Sewer Maintenance - Water Purchased..........................................................................
Water & Sewer Maintenance - Water Storage & Pump Maintenance ..........................................
Water & Sewer Maintenance - WSIP Project Management..........................................................
Water& Wastewater Activity.......................................................................................................
W &W D' t
aterastewatcr irec or.................................................................................................................
194
207
198
295