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Home My WebLink About229-08 RESOLUTIONRESOLUTION NO. 229-08 A RESOLUTION TO APPROVE THE HIRING OF ONE FULL TIME FINANCIAL ANALYST; ONE FULL TIME BUILDING MAINTENANCE WORKER II; ONE FULL TIME POLICE OFFICER AND TWO FULL TIME ANIMAL SERVICES CARE GIVERS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the hiring of replacement employees for the following positions: (A) One full time Financial Analyst; (B) One full time Building Maintenance Worker II — Building Services; (C) One full time Police Officer — Police Department (D) Two full time Animal Services Caregivers — Animal Services. PASSED and APPROVED this the 2"d day of December, 2008. APPROVED: . By: DAN COODY, Mayor ATTEST: By: SO DRA E. SMITH, City Clerk/Treasurer FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE ,6S /if Oa fi/nig 0.P a/s TO: Mayor Dan Coody Members of the City Council FROM: Larry Rennie — Building Services Supervisor THRU: Gary Dumas — Director of Operations DATE• 11/03/2008 SUBJECT: Replacement of Building Maintenance Worker II Recommendation Background Discussion Budget Impact City Council approves the hiring of a Building Maintenance Worker II On May 30, 2008 a vacancy was created due to a resignation. This was a Carpenter 1 position with an annual salary of $44,842. Our maintenance requirements suggest a Building Maintenance Worker II with an annual salary of $ 38,936 would better fit the cities maintenance needs at this time. A Building Maintenance Worker II responds to service calls for Electrical, plumbing , HVAC repairs and provides general labor for grounds keeping activities and welding functions. They also perform carpentry services and safety inspections of buildings and grounds. This is a budgeted position funded through the general fund. a e e Y ARKANSAS evi l Departmental Correspondence Fayetteville Police Department 100-A West Rock Fayetteville, AR 72701 Telephone: (479) 587-3555 Fax: (479) 587-3563 To: Mayor Dan Coody and Members of the City Council From: Greg Tabor, Police Chief Date: November 26, 2008 Re: Hiring Freeze Appeal — Police Officer Background A Police Officer position has become vacant due to the resignation of an existing budgeted officer Discussion The immediate filling of a vacant Police Officer position is important to the ongoing efficiency of our daily operations. A new Police Officer can take more than six months to become fully trained and ready for duty. This vacancy and training time results in manpower shortages and increased overtime to cover the normal duties of that position. In addition, our department currently has three Police Officers on active military duty in Iraq since last February further depleting our available manpower. Recommendation Staff recommends approval of this hiring freeze appeal for the vacant Police Officer position. Budget Impact This position is a budgeted full-time position and will result in a slight decrease in personnel expenses due the reduction in salary. EMPLOYEE REQUISITION CITY OF FAYETTEVILLE DEPARTMENT: Police DIVISION: Animal Services / Animal Shelter I POSITION DATA (COMPLETE ALL ITEMS IN THIS SECTION) TITLE Animal Services Caregiver GRADE 103 FTE: 1.00 PRE-EMPLOYMENT DRUG SCREENING DATE EMPLOYEE NEEDED 12/1/2008 GL FUND & PROGRAM/SPLIT OUT POSITION CONTROL #: X FULL TIME 1 (PARTTIME 1 (TEMPORARY DOT _SAFETY SENSITIVE X EXEMPT BUDGET STATUS CDL REQUIRED YES 1010.2720 / 100% 1. X EXISTING BUDGETED POSITION Garland Pilgrim NAME OF FORMER EMPLOYEE NO X 3198 /11421k8 EMP# LST DAY IN POSITION 2.1 NEW POSITION (REQUIRES HR DIV. APPROVED JOB DESCRIPTION & VALUATION) POSITION AUTHORIZED BY: NOTES/COMMENTS ADVERTISE POSITION? Yes X No CURRENT ANNUAL BUDGET IN -YEAR BUDGET ADJUSTMENT DOES THIS EMPLOYEE NEED INTERNAL SERVICES TRAINING? Yes No 13 OTHER COMMENTS: 1 APPROVAL SIGNATURES (ALL SIGNATURES ARE REQUIRED TO OPEN A POSITION) Divl,En -ad/ Human Resources Division arch Division Date Date Depart Date THIS EMPLOYEE REQUISITION FORM iMUST BE PROPERLY COMPLETED WILL ALL APPROVAL SIGNATURES "' .;:'. PRIOR TO THE HR DIVISION INITIATING ACTION TO FILL JOB OPENING. ye ev 1e ARKANSAS MEMORANDUM TO: Mayor Dan Coody & City Council Members TURD: Greg Tabor, Police Chief FROM: Jill Hatfield, Animal Services Superintenden DATE: November 26, 2008 RE: Animal Services Full-time Caregiver Position Openings The Animal Services Division currently has two full-time Animal Services Caregiver positions vacant. One vacancy was created due to the death of a 6 year staff member. The other vacancy is open due to the termination of a six month probationary employee. Replacing these two full-time caregiver positions is vital in providing adequate staffing to care for the animals, providing clean sanitary kennels, feeding and vaccinating the animals sheltered along with providing customer service to adopters and citizens looking for their lost pets. The caregivers also perform duties including assisting with euthanasia, veterinary care and medicating the animals. The current caregivers are working additional hours on their scheduled days off to perform essential duties while being paid overtime Although we are utilizing volunteer and community service workers, many of the caregiver duties require trained and certified staff due to health and safety concerns such as handling dangerous animals, chemicals, and zoonotic diseases. The starting salary for these positions is $9.53 per hour. Please see the Animal Services Caregiver position description attached for more information. Thank you for your consideration. cc: Sondra Smith, City Clerk EMPLOYEE REQUISITION CITY OF FAYETTEVILLE DEPARTMENT: Police DIVISION: Animal Services / Animal Shelter I POSITION DATA (COMPLETE ALL ITEMS IN THIS SECTION) TITLE Animal Services Caregiver GRADE 103 FTE: 1.00 *PRE-EMPLOYMENT DRUG SCREENING DATE EMPLOYEE NEEDED 12/1/2008 GL FUND & PROGRAM/SPLIT OUT POSITION CONTROL #: X FULL TIME 1 (PART TIME 1 (TEMPORARY DOT _SAFETY SENSITIVE X EXEMPT 1 BUDGET STATUS X CDL REQUIRED YES 1010.2720 / 100% EXISTING BUDGETED POSITION Susan Morgan NAME OF FORMER EMPLOYEE 2124 EMP# NO X 11/20/2008 LAST DAY IN POSITION NEW POSITION (REQUIRES HR DIV. APPROVED JOB DESCRIPTION & VALUATION) POSITION AUTHORIZED BY: NOTES/COMMENTS ADVERTISE POSITION? Yes X No CURRENT ANNUAL BUDGET IN -YEAR BUDGET ADJUSTMENT DOES THIS EMPLOYEE NEED INTERNAL SERVICES TRAINING? Yes No El OTHER COMMENTS: 1 APPROVAL, IGNATURES (ALL SIGNATURES ARE REQUIRED TO OPEN A POSITION) Divi E Human Resources Division ate Date THIS EMPLOYEE REQUISITION FORM MUST BE PROPERLY COMPLETED WILL ALL APPROVAL SIGNATURES PRIOR TO THE HR DIVISION INITIATING ACTION TO FILL JOB OPENING. • CITY OF FAYETTEVILLE Position Description POSITION. TITLE: Animal Caregiver EXEMPT (Y/N): No SUPERVISOR: Animal Service Coordinator elMZEIR Job Grade: 103 DEPARTMENT: Police DIVISION: Animal Services ESSENTIAL DUTIES AND RESPONSIBILITIES: Note: All City of Fayetteville positions require the employee to provide good customer service to both internal and external customers, maintain positive and effective working relationships with other City employees (especially members of his or her own team), and have regular and reliable attendance that is non - disruptive. Other essential duties of this position include the following: 1. Clean, disinfect and maintain facility including; cages, walls and floors. Launder and disinfect bedding, toys, and towels in an efficient manner. 2. Feed and socialize animals; provide toys, beds and comforts of home. 3. Perform first view examinations of eyes, ears, paws, teeth, coat, weight and overall health, administer dog and cat vaccinations, flea and tick control and administer medications as directed by staff veterinarian. 4. Scan for and implant microchips. 5. Assist and hold animal during euthanasia. 6. Assist the public with adoptions and counsel potential adopters on training, behavior and pet care. 7. Educate the public about spaying and neutering and disease and illness prevention. 8. Handle feral cats and aggressive dogs. 9. Utilize safe handling practices and use of chemicals (bleach and disinfectant). 10. Ensure proper use and disposal of needles and syringes and safety equipment. 11. Properly restrain animals and assist in taking blood work. 12. Knowledge and use of computer in order to enter information on persons and animals, document behavior, medications and vaccines given. 13. Perform other duties as assigned. Animal Caregiver 4-2007 coded.doc 10/19/2007 SECONDARY DUTIES AND RESPONSIBILITIES include the following: 1. Perform office duties by answering phone, dispatching officers to calls, intaking animals, processing applications and adoptions, issuing city licenses and rabies tags, when officers are unavailable. 2. Secondary duties as assigned. MINIMUM QUALIFICATIONS 1. High school diploma or GED. 2. Must be 18 years of age or older. 3. Ability to obtain animal caregiver certification within one year of hire date. 4. Effectively communicate with others orally and in writing. 5. Must be proficient in the use of a personal computer and other related software programs. Must be able to effectively operate standard office equipment. 6. Must be proficient in the use of a washer/dryer, safely gloves, cat capture tools, tongs, needles/syringes, micro chip scanner, hoses and disinfectant sprayers. 7. While performing the functions of this job, the employee is regularly required to talk and hear. The employee regularly is required to stand, walk, and sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 50 pounds 8. While performing the functions of this job, the employee is regularly exposed to wet/and or humid conditions, moving mechanical parts; fumes or airborne particles; toxic or caustic chemicals and outside weather conditions. Animal Caregiver 4-2007 coded.doc 10/19/2007 n September 16, 2008 I m 0 0 N ny L O o m 0 0 N n O H 0 IOctober7. 2008 CO 0 0 N n u. 2 O t o December 2. 2008 December 2.2008 December 2. 2008 December 2; 2008 December 2, 2008 e 0. oee 2 n Approved.. O. 22222 n n O. CL O. O. Connie Edmonton Greg Tabor a 0) E m S Jill Hatfield Connie Edmonton 0 N a Police Department Animal Services _ Animal Services 0 N a Building Services Police Department Animal Services Animal Services I Budget and Research None CD 20 YRCC Program Coordinator Dispatcher Animal Services Officer Animal Services Caregiver - Part-timel Recreation Superintendent 'None c 0 2 c One Building Maintenance Worker II One Police Officer Animal Services Cargiver Animal Services Caroiver Financial Analyst ISentember 2. 2008 ISentember 16. 2008 I October 7. 2008 loetaber 7. 2008 Inctnhei 7. 2008 CO 0 0 O 0 'October 21. 2008 - i i November 6. 2008 INnvember 18. 2008 '. December 2, 2008 December 2, 2008 December 2, 2008 December 2, 2008 December 2. 2008 I I December 16. 2008 '. n - LUue ninny rreeco Approved or Date Approved Comments City Council Meeting Position Department Submitted By Rejected or Rejected • January 3, 2008 None January 8, 2008 None , January 15, 2008 Flre Fighter Fire Department Tony Johnson Approved January 15, 2008 January 15, 2008 Fire Fighter Fire Department Tony Johnson Approved January 15, 2008 January 15. 2008 Fire Fighter Fire Department Tony Johnson Approved January 15, 2008 January 15, 2008 Police Officer Police Department Greg Tabor Approved January 15, 2008 February 5, 2008 Police Officer Police Department Greg Tabor Approved February 5, 2008 This position was reconsidered at the February February 5, 2008 Parks Patrol - Part-time Police Department Greg Tabor Approved February 5, 2008 19, 2008 City Council meeting February 5, 2008 Veterinary Assistant Animal Services Jill Hatfield Approved February 5, 2008 February 5, 2008 Police Dispatcher Police Department Greg Tabor Approved February 5, 2008 February 5, 2008 Police Officer Police Department Greg Tabor Approved February 5, 2008 Police Department Greg Tabor Approved February 19, 2008 February 19, 2008 Pollee Dispatcher This position was approved February 5, 2008. The City Council moved to reconsider the position February 19, 2008 Parks Patrol - Part-time Police Department Greg Tabor Denied February 19, 2008 and the position was denied. March 4, 2008 None March 18, 2008 Animal Services Officer Animal Services. Jill Hatfield Approved March 18, 2008 March 18, 2008 Animal Services Caregiver Animal Services Jill HatfieldApproved March 18, 2008 March 18, 2008 March 18, 2008 Administrative Assistant Human Resources Missy Lefler Approved April 1, 2008 None April 15, 2008 Secretary City Prosecutor's Office Casey Jones Approved April 15, 2008 April 15,2008 --- Senior Lega4Assistant --� _"---`- City Prosecutors Office. Casey Jones- -•---- -Approved .. April 15, 2008 -"^"'"%. _ ..� April 15, 2008 Animal Services Caregiver - Part-time Animal Services Jill Hatfield 1"- - ____ - Approved April 15:2008.^ __roved April 15, 2008 April 15, 2008 Animal Services Caregiver Animal Services Jill Hatfield App May 6, 2008 Data Base Administrator IT Division Paul Becker Approved May May 6, 2008 6, 2008 May 6, 2008 Dispatcher Police Department Greg Tabor pP May 20, 2008 Police Officer Police Department Greg Tabor _ Approved May 20, 2008 May 20, 2008 Telecommunications Engineer Telecommunicallons Sharon Crosson Approved May 20, 2008 May 20, 2008 Court Clerk - Part-time District Court Dena Stockalper Approved May 20, 2008 May 20, 2008 Animal Services Caregiver Animal Services Jill Hatfield Approved May 20, 2008 June 3, 2008 Parks Maintenance Superintendent Parks • Connie Edmonston Approved June 3, 2008 June 3. 2008 Fleet Manager Operations Gary Dumas Approved June 3, 2008 June 3, 2008 Law Clerk - Part-time City Prosecutor's Office Casey Jones Approved June 3, 2008 June 17, 2008 Parks Maintenance Worker II Parks Connie Edmonston Approved June 17, 2008 Jury 1, 2008 None July 15, 2008 Building Services Manager , Operations Gary Dumas Approved July 15, 2008 Police Department Greg Tabor Approved August 5, 2008 August 5, 2008 Police Officer q roved August 5, 2008 August 5, 2008 _ Police Officer Police PP Department Greg Tabor a e evl� e ARKANSAS i i r i y I' -tett-- 3/4"-' &aat 444_ eithd DEPARTMENTAL CORRESPONDENCE emumcj MQ p..4-11 I -0a-0 TO: Mayor Dan Coody and City Council THRU: Paul A. Becker, Finance Directory Ni. FROM: Kevin Springer, Budget Director7./ „ DATE: December 1, 2008 �'d SUBJECT: Hiring Freeze Replacement of Financial Analyst - Duties Below is a summary of the duties performed by the Financial Analyst position. I have broken them out based on what is done only by the Financial Analyst position and what is done by all positions. Duties performed only by the Financial Analyst Position: • Responsible for the monitoring of the Project Accounting System to ensure budgetary compliance is achieved. Currently there are over 180 projects with a budget of $125 Million. • Assists divisions with monitoring the current budget ($10 Million) and developing the proposed budget. Divisions assigned to Financial Analyst include: ► City Clerk/Treasurer ►Building Safety Long Range Planning 10• Mayor 0. Current Planning 1P• Transportation • Public Information Engineering Accounting • Prepares monthly Engineering Personnel Services allocation to capital projects. • Responsible for the coordination of the Five -Year Capital Improvement Program. • Coordinate the development and updating of the Cost Allocation Plan. Duties performed by all of the staff positions: • Provide consultation to all department directors, division heads, and project managers on capital budget and expenditure matters to ensure that all budget and accounting principles are followed. • Assist with the coordination and production of a Mayor proposed budget and a City Council adopted budget including sufficient data to address the financial plan, operational plan, and policy directives of the City. If you have any questions concerning the Financial Analyst job duties, please let me know. Thank you for your attention to this matter. 3,1 Page 1 of 1 Clarice Pearman - Res. 229-08 From: Clarice Pearman To: Hatfield, Jill; Langehennig, Sherrie; Leflar, Missy; Rennie, Larry; Tabor, Greg Date: 12.5.08 3:18 PM Subject: Res. 229-08 CC: Audit Attachments: Audit Ladies & Gentlemen: Attached is the resolution passed by the City Council regarding your hiring freeze appeals for replacement personnel. Please let me know if there is anything else needed for these items. Have a good weekend. Clarice file://C:\Documents%20and%20Settings\cpearman.000\Local%20Settings\Temp\XPgrpwise\4939463 DFA... 12.5.08