HomeMy WebLinkAbout221-08 RESOLUTIONRESOLUTION NO. 221-08
A RESOLUTION APPROVING THE PURCHASE OF FIFTY (50)
PINPOINT X GPS INTEGRATED MODEMS AND ANTENNAE
FROM AT&T THROUGH THE STATE OF ARKANSAS
PURCHASING CONTRACT IN THE AMOUNT OF $50,420 00;
AND APPROVING A BUDGET ADJUSTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of Fifty (50) Pinpoint X GPS Integrated modems
and antennae from AT&T through the State of Arkansas Purchasing Contract in
the amount of $50,420.00.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in the amount of $50,439.00.
PASSED and APPROVED this 2nd day of December, 2008.
APPROVED:
By
DAN COODY, Mayor
ATTEST:
By:
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;FAYETTEVILLE'
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SOIVDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2008
Department: c1e 7 Pr'K-(.
Division:'PpA t(� / Ft (Lt.
Program:
Date Requested
11/14/2008
Adjustment Number
Project or Item Added/Increased:
Funds to purchase 50 Pinpoint X modems, 50 Soekris Net
5501 security appliance and 50 antenna to provide the
infrastructure for the AT&T Air Cards. The Pinpoint X
modems are included on State of Arkansas purchasing
contract ID#190291
Project or Item Deleted/Reduced:
None
Justification of this Increase:
Air cards will allow stable conectivity for Police and Fire
vehicles allowing them to receive digital information from
dispatch and the Arkansas Crime Information Center,
upload electronic tickets and receive remote techicnal
assistance from our Information Technology group.
Justification of this Decrease:
Software Maintenance for Advance Public Safety was less
than budegeted since the project was delayed. ACT 833
funds provided additional funds in uniforms to cover bunker
gear replacements.
Account Name
Increase Expense Budget (Decrease Revenue Budget)
Account Number Amount
Minor equipment
Minor equipment
Account Name
1010 2940 5210 00 30,263
1010 3020 5210 00 20,176
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
Software maintenance 1010 2900 5416 00 10,263
Uniforms/personal equip 1010 3020 5302 00 30,000
Minor equipment
Project Number
08075 1
08073 1
Project Number
1010 3020 5210 00 10,176
Approval Signatures
Requestedd By
B/c ` r
Bet Ma
tor
Finance & Internal ces Director
//4 - J
Mayor
Date
Date
av
it- t8 -or
Date
Date
Budget Office Use Only
Type: A B C ll E
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial - Date
Initial Date
AT&T/CNM Specialty Device Quote
Jimmy Quijada
National Sales Manager
(877) 823-6000
AT&T Contact:
Joe Anderson
End User:
City of Fayetteville
Date October 30, 2008
Quantity
Description
Price PerUnit
Total
50
50
Pinpoint X
Trimode Antenna
$584.16
$29,208.00
$83.86
54,193.00
1!
.1
15
p
Total ill
$33,401.00
Blank Page 1 of 1.
HOPKINS, MARY ANN (ATTSWBT)
From: MAGGI, MICK (ATTSWBT)
Sent: Wednesday, November 12, 2008 3.24 PM
To: HOPKINS, MARY ANN (ATTSWBT)
Subject: Fw: 2006 CMSA State of Arkansas ID 190291
Q3r\ Vc +
From: LAMB, TODD (ATTSI)
To: MAGGI, MICK (ATTSWBT)
Sent: Wed Nov 12 15:13:27 2008
Subject: 2006 CMSA State of Arkansas ID 190291
Todd Lamb
(501) 231-8875
11/12/2008
Tony Johnson
Greg Tabor
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
12/2/2008
City Council Meeting Date
Agenda Items Only
Fire
Police
Division
Action Required:
I 0,06
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MTT
en go DIP'
X GPs
Fire
Police
Department
City Council approve the purchase of fifty (50) Pinpoint X GPS intergrated modems and antennas via the State of
Arkansas Purchasing Contract, fifty (50) security appliances and approve a budget adjustment.
50,420.00
Cost of this request
1010-2940-5210.00
1010-3020-5210.00
Account Number
08075-1
08073-1
Project Number
Budgeted Item
50,420.00
Category / Project Budget
Funds Used to Date
$ 50,420.00
Remaining Balance
Budget Adjustment Attached
x
Hardware for Mobile Computers
Program Category / Project Name
Equipment
Program / Project Category Name
General
Fund Name
DepartmenTdTector
//-/c/'o8
\\-\\-\-- Previous Ordinance or Resolution #
Date
Original Contract Date:
Original Contract Number:
City Attorney
Finance and Internal Service Director
Date
ti -19 67
Date
/q
Date
Received in
Mayor's Office
Comments:
Revised April 16, 2007
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS POLICE DEPARTMENT
TO: Mayor Dan Coody and Members of the City Council
FROM: Greg Tabor, Chief of Police
Tony Johnson, Fire Chief -rC)-
DATE. November 14, 2008 0
RE: Public Safety Mobile Data Infrastructure Replacement
Recommendation:
It is recommended City Council approve the purchase of fifty (50) Pinpoint X GPS integrated
modems and antennas via the State of Arkansas Purchasing Contract, fifty (50) security
appliances and approve a budget adjustment.
Background:
The Police Department deployed laptop computers in police vehicles in 1998. The initial
use of the computers was for report taking, call dispatching and interface with the State and
National Crime Information Center computers to retrieve vehicle, driver and criminal history
information. The Fire Department deployed laptop computers in 2007 for access to Computer
Aided Dispatch (CAD), mapping and pre -fire plans.
Since that time, the in -car computers have also become a vital part of Electronic Ticketing,
Accident Reports, Automatic Vehicle Location (AVL) as well as access to the Police and Fire
Department's Records Management Servers. The Fire Department plans on adding MSP Fire
Records software in the near future.
The infrastructure to transmit this data of Radio Frequency (RF) is old, has coverage
problems and has limited bandwidth. Some of the data needing to be transmitted to and from the
vehicles (ie, high resolution mugshots, pre -fire plan diagrams, lineups, electronic briefing and
digital video) are very large and cannot be moved across the current system. Coverage problems
or more than one program attempting to transmit information at the same time causes delays of
up to several minutes in one or both programs. These limitations and coverage problems of the
current system have also rendered the AVL portion of both Police and Fire Mobile software
completely unreliable:
FAYE 1 i EVILLE POLICE DEPARTMENT
100-A WEST ROCK STREET
FAYETTEVILLE, ARKANSAS 72701
(DELIVERIES) POLICE: 100-A WEST ROCK STREET 72701
PHONE: 479.587.3555 FAX: 479.587.3522
Another major issue is computer maintenance. A software update as minor as adding a new
officers name and badge number to the Electronic Ticketing software requires IT Personnel to
physically access each and every computer in the fleet. This process can sometimes take over a
full day to complete. Currently, officers and firefighters must drive the vehicle experiencing
computer problems or needing software updates to the Police Department for troubleshooting or
software maintenance. This work sometimes requires the unit to be temporarily taken out of
service.
Discussion:
Aircard technology is broadband and will allow larger pieces of data to be transmitted as well
as transmitted simultaneously. The AVL portion of our mobile software has been tested with
these modems and is much more reliable under this platform. Aircards will also allow
Information Technology personnel remote access to the computers for software updates,
maintenance, troubleshooting. Remote access will allow IT staff to fix most problems and
perform maintenance without physically touching each and every computer, requiring a police
officer or firefighter to drive the vehicle across town or taking the vehicle out of service. This
remote access will be available 24 hours a day, seven days a week and can be performed from
off site.
The most current release of the New World Mobile Software requires broadband
infrastructure to operate.
These modems will be integrated with AT&T broadband cellular service which we have
tested for coverage and also has the lowest monthly operating cost for unlimited data transfer.
For these modems to be integrated with AT&T service, the provider is requiring the hardware be
bought through them at the State of Arkansas Purchasing Contract price.
The security appliance will be a router which creates a secure tunnel for information flow to
and from the vehicles and meets the National Crime Information Center standards.
Budget Impact:
Total cost of this hardware purchase is $50,420, and is funded within the Public Safety
Operating Budgets. The monthly service has been included in both the Police and Fire
Department's 2009 Operating Budgets.
RESOLUTION NO.
A RESOLUTION APPROVING THE PURCHASE OF FIFTY (50)
PINPOINT X GPS INTEGRATED MODEMS AND ANTENNAE
FROM AT&T THROUGH THE STATE OF ARKANSAS
PURCHASING CONTRACT IN THE AMOUNT OF $50,420 00;
AND APPROVING A BUDGET ADJUSTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of Fifty (50) Pinpoint X GPS Integrated modems
and antennae from AT&T through the State of Arkansas Purchasing Contract in
the amount of $50,420.00.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in the amount of $50,439.00.
PASSED and APPROVED this 2nd day of December, 2008.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
n
5r
Mayor: Department DirectO1. Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
1nnms
Special Instructions:
State contract /D#190291
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Unit Cost
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1010.2940.6210.00
1010.3020.6210.00
1010.2940.6210.00
Account Numbers
Requesters Employee #:
2261
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Ship to code:
Subtotal: $33,808.00
Tax: $3,127.24
Total: 536,935.24
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Divison Head Approval:
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Yes:A_ No: Yes:_ No:^
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112/31/2008
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Clarice Pearman - Res. 221-08
From:
To:
Date:
Subject:
CC:
Attachments:
Clarice Pearman
Johnson, Tony; Tabor, Greg
12.5.08 2:53 PM
Res. 221-08
Audit; Fell, Barbara Vice, Peggy
Audit; Fell, Barbara; Vice, Peggy
Page 1of1
Chief Johnson & Tabor:
Attached is a copy of the above resolution passed by City Council regarding AT&T. 1 will forward to Purchasing your requisition
and to Budget & Research your budget adjustment. Please let me know if there is anything else needed for this item. Have a
good weekend!
Clarice
file://C:\Documents%20and%20Settings\cpearman.000\Local%20Settings\Temp\XPgrpwise149394066FA... 12.5.08