HomeMy WebLinkAbout220-08 RESOLUTIONRESOLUTION NO. 220-08
A RESOLUTION AWARDING BID #08-70 AND APPROVING
THE PURCHASE OF ONE (1) FRONT -LOAD DIESEL TRACTOR
FROM WILLIAMS TRACTOR, INC. IN THE AMOUNT OF
$68,894.00 FOR USE AT THE NOLAND WASTEWATER
TREATMENT PLANT; AND APPROVING A BUDGET
ADJUSTMENT IN THE AMOUNT OF $25,426.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #08-70 and approves the purchase of one (1) front -load diesel
tractor from Williams Tractor, Inc. in the amount of $68,894.00 for use at the
Noland Wastewater Treatment Plant.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in the amount of $25,426.00.
PASSED and APPROVED this 2nd day of December, 2008
APPROVED:
By:
DAN COODY, Mayor
ATTEST:
By:
SONDI A E SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2008
Department: Operations
Division: Fleet Operations
Program: Capital Expenditures
Date Requested
11/7/2008
Adjustment Number
Project or Item Added/Increased:
Increase project #02083 - Tractors/Mowers by $17,000 to
provide the balance needed to purchase the replacement
tractor for East side Waste water treatment plant.
Project or Item Deleted/Reduced:
Decrease project #02076 - Backhoes/Loaders by $17,000 to
provide the balance needed to purchase the replacment
tractor.
Justification of this Increase:
Fleet underestimated the purchase price for the
replacement of unit #556.
Justification of this Decrease:
Extra funds are available in this project #02076 because five
units came in at less than the budgeted amount. There are
sufficient funds available to meet City objectives.
Account Name
Increase Expense Budget (Decrease Revenue Budget)
Account Number Amount Project Number
Vehicles and equipment
Vehicles and equipment
Account Name
9700 1920
9700 1920
5802 00 17,000 02083 • 2007
5802 00 8 426 02083 2007
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
Vehicles and equipment
Vehicles and equipment
9700 1920
• 9700
Project Number -
5802 00 17,000 02076 2008
1920 5802 00 8,426 02083 2008
Approval Signatures
Requested By
Department Director
Finance & t 1 Servii s Director
cry
I
Mayor
Date
-415
Date
Date
I1 -1S •a8
Date
PO
ate
Budget Office Use Only
Type: A B C
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
E
Initial Date
Initial Date
Initial Date
Dennis Pratt
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
12/2/2008
City Council Meeting Date
Agenda Items Only
Fleet Operations
Division
Action Required:
06
/aeb
4D
WI/1MI5
1 itt. CID r
Ino..
Operations
Department
A resolution awarding Bid #08-70 to Williams Tractor in the amount of $68,894 for the purchase of a tractor for use
by the East side Wastewater Treatment Plant, and approval of the Budget Adjustment to move funds to the Fleet
Project #02083 - Tractors/Mowers.
68,894.00
Cost of this request
9700.1920.5802.00
Account Number
02083.2007
Project Number
Budgeted Item
X
110,000.00
Category / Project Budget
57,131.00
Funds Used to Date
$ 52,869.00
Remaining Balance
Budget Adjustment Attached
X
Tractors/Mowers
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop
Fund Name
Department Director
(J%r
City Attorne
Finance and Internal Service Director
Mayor
Date
11 Itg(ot
Date
Date
///,g/a/
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in
Mayor's Office
1
Comments:
Revised April 16, 2007
FLEET OPERATIONS
!evtie 1525 SyFayettevilleHappy, ARHoIlow 72701Road
ARKANSAS (479)444-3495 FAX(479)444-3425
Interdepartmental Correspondence
.:: .may
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' 11.11 1,11k I> F 1_11 .1 '1S
TO: MAYOR/CITY COUNCIL
THRU: GARY DUMAS, DIRECTOR OF OPERATIONS
FROM: DENNIS PRATT, FLEET OPERATIONS SUPT. .Pm-'--
DATE: November 13, 2008 kfr
SUBJECT: Purchase of one tractor
RECOMMENDATION: That City Council approve the purchase of one tractor for use by the
Wastewater Treatment Plant, East side in the amount of $68,894, and approve a Budget
Adjustment to move funds from one Fleet project to another.
BACKGROUND: Bid #08-70 was opened on November 7, 2008 for one front load diesel tractor
for assignment to the Wastewater Treatment Plant, East side. Three bid responses were
received. A detailed tabulation sheet is attached.
This unit is a replacement for #556, a 1997 Ford New Holland Tractor that was due for
replacement in 2006.
The low bid from Williams Tractor, Option 2, does not meet specs. The second lowest bid from
Williams Tractor, Option 1, does meet the specs.
I recommend acceptance of the bid from Williams Tractor, Option 1 in the amount of $68,894.
The majority of the funds for this purchase are available in Fleet project #02083 —
Tractors/Mowers. A Budget Adjustment is attached to transfer the balance needed of $17,000
from the Backhoes/Loaders project #02076 to the Tractor/Mower project #02083.
This purchase was approved by the Equipment Committee on November 13, 2008.
CC: Gary Dumas
•
RESOLUTION NO.
A RESOLUTION AWARDING BID #08-70 AND APPROVING
THE PURCHASE OF ONE (1) FRONT -LOAD DIESEL TRACTOR
FROM WILLIAMS TRACTOR, INC. IN THE AMOUNT OF
$68,894 00 FOR USE AT THE NOLAND WASTEWATER
TREATMENT PLANT; AND APPROVING A BUDGET
ADJUSTMENT IN THE AMOUNT OF $25,426.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #08-70 and approves the purchase of one (1) front -load diesel
tractor from Williams Tractor, Inc. in the amount of $68,894.00 for use at the
Noland Wastewater Treatment Plant.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in the amount of $25,426.00.
PASSED and APPROVED this 2nd day of December, 2008.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA E SMITH, City Clerk/Treasurer
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FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
Equipment Committee Correspondence
TO: City of Fayetteville, Equipment Committee
Bobby Ferrell, Chairman Adella Gray
Kyle Cook Lioneld Jordan
FROM: Dennis Pratt, Fleet Operations Supt
DATE: Nov. 7, 2008
SUBJECT: Award of Bid 08-70
Bid #08-70 was opened on November 7, 2008 for one front load diesel tractor for assignment to the
Waste Water Treatment Plant, East side. Three bid responses were received. A detailed tabulation
sheet is attached.
This unit is a replacement for #556, a 1997 Ford New Holland Tractor that was due for replacement in
2006.
The low bid from Williams Tractor, Option 2, does not meet specs. The second lowest bid from
' iIliams Tractor, Option 1, does meet the specs.
recommend acceptance of the bid from Williams Tractor, Option 1 in the amount of $68,894.00 Tess
trade==In-allowance-of-$32;900-for-atotal-costtothe-City-of$35 994.00
Although the $68,894 is more than the amount budgeted - $60,000 for this purchase is available in
Fleet project #02083 — Tractors/Mowers. A Budget Adjustment to cover the difference will be
prepared to move funds from the Backhoes/Loaders project #02076 which had several items come in
lower than the amount budgeted.
Cc:
Gary Dumas
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager:
Special Instructions:
Of t0 CO -1 0) 01 A 03 N - .+
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Requester
Margaret Hattabaugh
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Vendor#
11133
City Of Fayetteville
(Not a Purchase Order)
Shipping/Handling
LESS TRADE IN
FIXED ASSET #705012
PER BID #08-70. TO BE UNIT #5012
TRACTOR WITH 840TL LOADER
NEW HOLLAND T6030 PLUS
! Description
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Vendor Name:
WILLIAMS TRACTOR
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9700.0970.6881.02
9700.1920.5802.00
Account Numbers
Requester's Employee #
2256
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Subtotal: 35,994.00
Tax: EXEMPT
Total: 35,994.00
02083.2007
Project/Subproject #
Divison Head Approval
Extension:
485
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Requisition No.
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Quotes Attached
Yes:^ No:^
Expected Delivery Date:
Date:
11/12/2008
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Fixed Asset # !
Clarice Pearman - Res. 218-08, 219-08 & 220-08
From:
To:
Date:
Subject:
CC:
Attachments:
Clarice Pearman
Pratt, Dennis
12.5.08 2:46 PM
Res. 218-08, 219-08 & 220-08
Audit; Fell, Barbara; Vice, Peggy
Audit; Fell, Barbara; Vice, Peggy
Page 1 of 1
Dennis:
Attached are the above resolutions passed by City Council regarding truck/tractor purchases. I will forward to Purchasing your
requisitions and to Budget & Research your budget adjustment. Please let me know if there is anything else needed for these
items. Have a good weekend!
Clarice
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