HomeMy WebLinkAbout216-08 RESOLUTIONRESOLUTION NO. 216-08
A RESOLUTION AUTHORIZING THE FAYETTEVILLE POLICE
DEPARTMENT TO ACCEPT THE SUB -RECIPIENT PORTION OF THE 2007
AND 2008 GULF COAST HIGH INTENSITY DRUG TRAFFICKING AREA
GRANTS IN THE RESPECTIVE AMOUNTS OF $4,000.00 AND $10,000.00
FOR OVERTIME REIMBURSEMENT; AND APPROVING A BUDGET
ADJUSTMENT RECOGNIZING THESE GRANT REVENUES .
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the Fayetteville Police Department to accept the sub -recipient portion of the 2007 and 2008 Gulf
Coast High Intensity Drug Trafficking Area Grants in the respective amounts of $4,000.00 and
$10,000.00 for overtime reimbursement.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves aT
budget adjustment recognizing these grant revenues. ,..��FR R4'•z,,��
u
1 -1,(4:••b -Pe o SGS
PASSED and APPROVED this 18 day of November, 2008.• c
:FAYETTEVILLE:
APPROVED: ATTEST: A:. •, s.
'•9s'96).0NSP�J�
'`, ' G "641 COQ,````.
By: / IBy: � f� `— . . �
C er reasurer
SMITH,
y
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2008
Department: Police
Division: Police
Program: Patrol
Date Requested
10/31/2008
Adjustment Number
Project or Item Added/Increased:
Recgonize overtime reimbursement from the High
Intensity Drug Trafficking Area pass through grant for
2008.
Project or Item Deleted/Reduced:
None
Justification of this Increase:
Fayetteville Police Department is a member of the multi-
state federal grant program. We are appropriated
$10,000.00 for overtime reimbursement
Justification of this Decrease:
Increas Budget
Account Name Account Number Amount Project Number
Salaries & Wages
Overtime - Uniformed
Account Name
Federal Grants - Operational
1010 2940 5100 00 6,667 08070 2008
1010 2940 5104 00 3,333 08070 2008
Decrease Budget
Account Number Amount Project Number
1010 0001 4309 01 10,000 08070 2008
C'„
Approval Signatures
Date
Budget' i ecctor
Date
Departmeu ' ctor Date
Finance Director •te
Date
Mayor
Budget & Research Use Only
Type: A B C CDD E
General Ledger Date 3/31/200p
Approval Date
Posted to General Ledger
Posted to Project Accounting
Initial Date
Initial Date
Initial Date
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2008
Department: Police
Division: Police
Program: Patrol
Date Requested
10/31/2008
Adjustment Number
Project or Item Added/Increased:
Recgonize overtime reimbursement from the High
Intensity Drug Trafficking -Area pass through grant for
2007
Project or Item Deleted/Reduced:
None
Justification of this Increase:
Fayetteville Police Department is a member of the multi-
state federal grant program. We are appropriated
$4,000.00 for overtime reimbursement.
Justification of this Decrease:
Increas Budget
Account Name Account Number Amount Project Number
Salaries & Wages
Overtime - Uniformed
Account Name
1010 2940 5100 00 2,667 08070 2007
1010 2940 5104 00 1,333 08070 2007
Decrease Budget
Account Number Amount Project Number
Federal Grants - Operational
1010 0001 4309 01 4,000 08070 2007
Approval Signatures
111 _0 oivior
Requ 'd By ' Date
_2Y Ste/
Bud t t Director Date
Departmle�`. '-v-•'r Date
Finance Director
Mayor
Date
ate
Budget & Research Use Only
Type: A B C
General Ledger Date
Approval Date
Posted to General Ledger
Posted to Project Accounting
E
Initial Date
Initial Date
Initial Date
Greg Tabor
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
. Contracts
11/18/2008
City Council Meeting Date
Police
Division
Police
Department
Action Required:
Acceptenance of the subreceiptant potion of the 2007 and 2008 Gulf Coast High Intensity Drug Trafficking Area
grant in the amount of $4,000 and $10,000 for overtime reimbursement. Approval of a budget adjustment increasin
federal grant revenue and overtime expense.
$
14,000.00
Cost of this request
1010-2940-5101.00
1010-2940-5104.00
Account Number
710881513.00
Category / Project Budget
$ 5,606,821.00
Salaries and Wages/ HIDTA
Program Category / Project Name
Patrol/ Salaries
Funds Used to Date Program / Project Category Name
$ 1,481,692.00
Project Number Remaining Balance
Budgeted Item
Budget Adjustment Attached
x
General
Fund Name
Departmen`t-Dire
CQCity Attorne
Finance and Internal Service Director
Mayor
Comments:
4
Date
ids (Iny
Date
t t -y -OS
Date
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City Clerk's Office �In
1
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE FAYETTEVILLE POLICE
DEPARTMENT TO ACCEPT THE SUB -RECIPIENT PORTION OF THE 2007
AND 2008 GULF COAST HIGH INTENSITY DRUG TRAFFICKING AREA
GRANTS IN THE RESPECTIVE AMOUNTS OF $4,000.00 AND $10,000.00
FOR OVERTIME REIMBURSEMENT; AND APPROVING A BUDGET
ADJUSTMENT RECOGNIZING THESE GRANT REVENUES .
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS•
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the Fayetteville Police Department to accept the sub -recipient portion of the 2007 and 2008 Gulf
Coast High Intensity Drug Trafficking Area Grants in the respective amounts of $4,000.00 and
$10,000.00 for overtime reimbursement.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
Budget Adjustment recognizing these grant revenues.
PASSED and APPROVED this 18`h day of November, 2008.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA E SMITH, City Clerk/Treasurer
APPLICATION FOR
FEDERAL ASSISTANCE
2. DATE SUBMITTED
Applicant Identifier
1. TYPE OF SUBMISSION
Application Preapplication
3. DATE RECEIVED BY STATE
State Application Identifier
Construction Construction
4. DATE RECEIVED BY FEDERAL AGENCY
Federal I8PGCP616Z
_
X Non -construction Non -construction
Identifier
_
5. APPLICANT INFORMATION
LEGAL NAME: County of Washington
ORGANIZATIONAL UNIT:
Organizational DUNS: 075635805
ADDRESS (Give city. county. State and Zip Code)
County of Washington
1155 Clydesdale DR
Fayetteville, AR 72707
Name and telephone number of person to be contacted on matters involving this
Application /give area code)
Mr. Anthony R. Soto
(504) 840-1401
6. EMPLOYER IDENTIFICATION NUMBER (EIN)
1716003197A1
7. TYPE OF APPLICANT: (Enter appropriate letters in box)
A_ State H. Independent School District
8. TYPE OF APPLICATION
X New _ Continuation_ Revision
B. County I. State Controlled Institution of Higher Leaming
C. Municipal J. Private University
D. Township K. Indian Tribe
E. Interstate L. Individual
If revision, enter appropriate letter(s) in box(es)
-
F. Intermunicipal M. Profit Organization
G. Special District N Other
(Specify)
A. Increase Award B. Decrease Award
C. Increase Duration D. Decrease Duration
Other (specify)
9. NAME OF FEDERAL AGENCY: ONDCP
10. Catalog of Federal Domestic Assistance Number:
11. Descriptive Title of Applicant's Project
TITLE: 08.18PGCP616Z
Multiple
12. AREAS AFFECTED BY PROJECT (Cities, Counties, States, etc.):
Initiative(s)
13. PROPOSED PROJECT
14. CONGRESSIONAL DISTRICTS OF
Start Date
1/1/2008
Ending Date
12/31 /2009
a. Applicant I b. Project
15. ESTIMATED FUNDING:
16. IS APPLICATION SUBJECT TO REVIEW BY STATE
EXECUTIVE ORDER 12372 PROCESS?
a. YES. This preapplication/application was made available
9 to the State Executive order 12372 process for
review on:
Date:
a. Federal
$211,100.00
b. Applicant
c. State
b. No.
❑
•
Program is not covered by E.O. 12372
or program has not been selected by state for review
d. Local
e. Other
f. Program Income
17. 15 THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
g. TOTAL
$211,100.00
Yes If "Yes", attach an explanation ix
No
TO THE BEST OF MY KNOWLEDGE
DOCUMENT HAS BEEN OILY
THE ATTACHED ASSURANCES
AND BELIEF, ALL DATA
AUTHORIZED BY THE GOVER
IF THE ASSISTANCE IS AWAIRDED.
IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT THE
DING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH
a. Type Name of Autho aed Representativeb.
Tim Helder Jerry Renton
Title
I Sheriff County Judge
c. Telephone
479/444-1700
d. Sign
re
f Auth
rized Representative
414
e. Date Signed
1
ASSURANCES - NON-CONTRUCTION PROGRAMS
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for
reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and
reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of
information, including suggestions for reducing this burden, to the Office of Management and budget, Paperwork Reduction
Project (0348-0040), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET,
SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE: Certain of these assurances may not be applicable to your project or program, if you have questions, please contact the
awarding agency. Further, certain Federal -awarding agencies may require applicants to certify to additional assurances. If such
is the case, you will be notified.
As the duly authorized representative of the applicant I certify that the applicant:
1. Has the legal authority to apply for Federal assistance
and the institutional, managerial and financial
capability (including funds sufficient to pay the non-
federal share of project cost) to ensure proper
planning, management and completion of the project
describe in this application.
2. Will give the awarding agency, the Comptroller
General of United States, and if appropriate, the State,
through any authorized representative, access to and
the right to examine all record, books, paper, or
documents related to the award; and will establish a
proper accounting system in accordance with
generally accepted accounting standards or agency
directives.
3. Will establish safeguards to prohibit employees from
using their positions for a purpose that constitutes or
presents the appearance of personal or organizational
conflict of.interest, or personal gain.
4. Will initiate and complete the work within the
applicable time frame after receipt of approval of the
awarding agency.
5. Will comply with the Intergovernmental Personnel
Act of 1970 (42 U. U. C. 4728-4763) relating to
prescribed standards for merit systems for programs
funded under one of the nineteen statutes or
regulations specified in Appendix A of OPM's
Standards for a Merit System of Personnel
Administration (5 C. F. R. 900, Subpart F).
6. Will comply with all Federal statutes relating to
nondiscrimination. These include but are not limited
to: (a) Title VI of the Civil Rights Act of 1964 (P.L.
88-352) which prohibits discrimination on the basis of
race, color or national origin; (b) Title IX of the
Education Amendments of 1972, as amended (20 U.
S. C. 1681- 1683, and 1685-1686), which prohibits
discrimination on the basis of sex; (c) Section 504 of
the Rehabilitation Act of 1973, as amended (29 U. S.
C. 794), which prohibits discrimination on the basis of
handicaps; (d) the Age Discrimination Act of 1975, as
amended (42 U. S. C. 6101-6107), which prohibits
discrimination on the basis of age; (e) the Drug Abuse
Office and Treatment Act of 1972 (P. L. 92-255), as
amended, relatine to nondiscrimination on the basis of
drug abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P. L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or
alcoholism; (g) 523 and 527 of the Public Health
Service Act of 1912 (42 U. S. C. 290 dd-3 and 290 ee-
3), as amended, relating to confidentiality of alcohol
and drug abuse patient records; (h) Title VIII of the
Civil Rights Act of 1968 (42 U S C. 3601 et seq), as
amended, relating to nondiscrimination in the sale,
rental or financing of housing; (I) any other
nondiscrimination provisions in the specific statute(s)
under which application for Federal assistance is
being made; and (j) the requirements of any other
nondiscrimination statute(s) which may apply to the
application.
7. Will comply. or has already complied, with the
requirements of Titles 11 and Ill of the Uniform
Relocations Assistance and Real Property Acquisition
Policies Act of 1970 (P. L. 91-646) which provide for
fair and equitable treatment of persons displaced or
whose property is acquired as a result of Federal or
federally assistance programs. These requirements
appl) to all interest in real property acquired for
project purposes regardless of Federal participation in
purchases.
8. Will comply, as applicable, with provisions of the
Hatch Act (5 U. S.C. 1501-1508 and 7324-7328)
which limit the political activities are funded in whole
or in part with Federal Funds.
I. Will comply, as applicable, with the provisions of the
Davis -Bacon Act (40 U. S. C. 276a to 276a — 7), the
Copeland Act (40 U. S. C. 276c and 18 U. S. C. 874),
and the Contract Work Hours and Safety Standards
Act (40 U. S. C. 327-333), regarding labor standards
for federally assisted construction sub agreements.
2. Will comply, if applicable, with flood insurance
purchase requirements of Section 102(a) of the Flood
Disaster Protection Act of 1973 (Pl. 93-234) which
requires recipients in a special flood hazard area to
participate in the program and to purchase flood
insurance if the total cost of insurable construction and
acquisition is $10,000 or more.
3. Will comply with environmental standards which may
be prescribed pursuant to the following: (a) institution
of environmental quality control measures under the
National Environmental Policy Act of 1969 (P.L. 91-
190) and Executive Order (EO) 11514; (b) notification
of violating facilities pursuant to EO 11738; (c)
protection of wetlands pursuant to EO 11990; (d)
evaluation of flood hazards in floodplains in
accordance with EO 11988; (e) assurance of project
consistency with the approved State management
program developed under the Coastal Zone
Management Act of 1972 (16 U.S.C. 1451 et esq.); (f)
conformity of Federal actions to State (Clear Air)
Implementation Plans under Section 176 (c) if the
Clear Air Act of 1955, as amended (42 U.S.C. 7401 et
esq.); (g) protection of underground sources of
drinking water under the Safe Drinking Water Act of
1974, as amended, (P.L. 93-523); and (h) protection of
endangered species under the Endangered Species Act
of 1973. as amended, (P.L..93-205).
4. Will comply with the Wild and Scenic: Rivers Act of
1968 (16 U.S.C. 1271 et seq.) related to protecting
components or potential components of the national
wild and scenic rivers system.
5. Will assist the awarding agency in assuring
compliance with section 106 of the National Historic
Preservation Act of 1966, as amended (16 U.S.C.
470), EO 11593 (identification and protection of
historic properties) and the Archaeological and
Historic Preservation Act of 1974 (16 U.S.C. 469a-1
et seq.).
6. Will comply with P.L. 93-348 regarding the protection
of human subjects involved in research, development,
and related activities supported by this award of
assistance.
7. Will comply with the Laboratory Animal Welfare Act
of 1966 (Pl. 89-544, as amended, 7 U.S.C. 2131 et
seq.) pertaining to the care, handling, and treatment of
warm blooded animals held for research, teaching, or
other activities supported by this award of assistance.
8. Will comply with the Lead -Based Paint Poisoning
Prevention Act (42 U.S.C. 4801 et seq.) which
prohibits the use of lead based paint in construction or
rehabilitation of residence structures.
9. Will cause to be performed the required financial and
compliance audits in accordance with the Single Audit
Act of 1984 or OMB Circular No. A-133, Audits of
Institutions of Higher Learning and other Non-profit
Institutions.
10. Will comply with all applicable requirements of all
other Federal laws, executive orders, regulations and
policies governing this program.
SIGN
•
OF
•
AUTHORIZED CERTIFYING OFFICIAL
TITLE
Sheriff
County Judge
�'
I
th
Tim Helder
�erryHunton
APPLICANT ORGANIZATION
County of Washington
DATE SUBMITTED
OFFICE OF NATIONAL DRUG CONTROL POLICY
CERTIFICATIONS REGARDING LOBBYING, DEBARMENT, SUSPENSION AND OTHER
RESPONSIBILITY MATTERS; DRUG-FREE WORKPLACE REQUIREMENTS; FEDERAL
DEBT STATUS, AND NONDISCRIMINATION STATUS AND IMPLEMENTING REGULATIONS
Instructions for the certifications
General Requirements
The Office of National Drug Control Policy (ONDCP) is
required to obtain from all applicants' certifications
regarding federal debt status, debarment and suspension, and
a drug free workplace. Applicants requesting monies greater
than $100,000 in grants funds must also certify regarding
lobbing activities and may be required to submit a
Disclosure of Lobbying Activities" (Standard Form LLL).
Institutional applicants are required to certify that they will
comply with the nondiscrimination statues and
implementing regulations.
Applicants should refer to the regulations cited below to
determine the certifications to which they are required to
attest. Applicants should also review the instructions for
certification included in the regulations before completing
this form. Signature of the form provides for compliance
with certification requirements under 21 CFR part 1405,
"New Restrictions on Lobbying" and 21 CFR part 1414.
Government wide Debarment and Suspension.
(Non procurement), Certification Regarding Federal debt
Status (OMB Circular A-129), and Certification Regarding
the Nondiscrimination Statutes and Implementing
Regulations. The certifications shall be treated as a material
representation of fact upon which reliance will be placed
when the Office of National Drug Control Policy determines
to award the covered cooperative agreement
1. LOBBYING
As required by Section 1352, Title 31 of the U.S. Code, and
implemented in 21 CFR part 1405, for persons entering into
a cooperative agreement over $100,000, as defined at 21
CFR Part 1405, the applicant certifies that:
(a) No federal appropriated funds have been paid or will be
paid. by or on behalf of the undersigned, to any person
for influencing or attempting to influence an officer or
employee of any agency, a member of Congress, and
officer or employee of Congress, or an employee of a
Member of Congress in connection with the making of
any Federal grant, the entering into continuation,
renewal, amendment, or modification of any Federal
grant or cooperative agreement.
(b) If any funds other than Federal appropriated funds have
been paid or will being paid to any person for
influencing or attempting to influence an officer or
employee of Congress, or an employee of a Member of
Congress in connection with this Federal Grant or
cooperative agreement, the undersigned shall complete
and submit Standard Form —LLL, "Disclosure of
Lobbying Activities," in accordance with its
instructions;
(c) The undersigned shall require that the language of this
certification be included in the award document for all
subawards at all tiers (including subgrants, contracts
under grants and cooperative agreements, and
subcontracts) and that all subrecipients shall certify and
disclose accordingly.
2. DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTER (DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and
Suspension and implemented at 21 CFR Part 1404, for
prospective participants in primary covered transactions
A. The applicant certifies that it and its principals: -
(a) Are not presently deban-ed, suspended, proposed for
debarment, declared ineligible, sentenced to a denial of
Federal benefits by a State or Federal court, or
voluntarily excluded from covered transactions -by any
Federal department or agency:
(b) Have not within a three-year period preceding this
application been convicted of or and a civil judgment
rendered against them for commission of fraud or a
criminal offense in connection with obtaining,
attempting to obtain or performing a public (Federal,
State, or local) transaction or contract under a public
transaction' violation of Federal or State antitrust
statures or commission of embezzlement, theft, forgery.
bribery, falsification or destruction of records making
false statements, or receiving stolen property;
(c) Are not presently indicted for o otherwise criminally or
civilly charged by a governmental entity (Federal, State,
or local) terminated for cause or default;and
13. Where the applicant is unable to certify to any of the
statements in this certification. He or she shall attach an
explanation to the application.
2. DRUG-FREE WORKPLACE (GRANTEES
OTHER THAN INDIVIDUALS)
As required by the Drug Free Workplace Act of
1988, and implemented at 21 CFR Part 1404
Subpart F.
A. The applicant certifies that it will or will continue
to provide a drug free workplace by:
(a). Publishing a statement notifying employees that the
unlawful manufacture, distribution, dispensing, possession,
or use of a controlled substance is prohibited in the
applicant's workplace and specifying the actions that will be
taken against employees for violations of such prohibition;
(14 Establishing an on-going drug free awareness program to
inform employees about
(1) The dangers of drug abuse in the workplace;
(2) The applicant's policy of maintaining a drug free
workplace;
(3) Any available drug counseling, rehabilitation, and
employee assistance programs; and
(4) The penalties that may be imposed upon employees for
drug abuse violation occurring in the workplace;
(d) Making it a requirement that each employee to be
engaged in the performance of the grant be given a copy
of the statement required by paragraph (a);
(e) Notifying the employee in the statement required by
paragraph (a) that, as a condition of employment under
the grant, the employee will
Abide by the terms of the statement; and
Notify the employer in writing of his or her conviction
for a violation of a criminal drug statute occurring in the
workplace no later than five calendar days after such
conviction:
(0 Notifying the agency, in writing, within 10 calendar
days after receiving notice under subparagraph (d)(2)
Form an employee or otherwise receiving actual notice
of such convictions. Employers of convicted employees
must provide notice including position title, to: The
Assistance Center, 8401 Northwest 53"t Terrace. suite
200, Miami, Florida 33166. Notice shall include the
identification number of each affected grant;
(g)
Taking one of the following actions within 30 calendar
days of receiving notice under subparagraph (d)(2), with
respect to any employee who is so convicted -
(1) Taking appropriate personnel action against such an
employee, up to and including termination, consistent
with the requirements of the Rehabilitation Act of 1973,
as amended; or
(2) Requiring such employee to participate satisfactorily in
a drug abuse assistance or rehabilitation program
approved for such purposes by a Federal State, or local
health, law enforcement, or other appropriate agency;
Making a good faith effort to continue to maintain a
drug free workplace through implementation of
paragraphs (a), (b), (c), (d), (e), and (f).
(h)
The applicant may insert in the space provided
below the site(s) for the performance of work done
in connection with the specific cooperative
agreement:
Place of Performance (street address, city, country, state, zip
code)
County of Washington
Check if there are workplaces on file that are not
identified here.
The regulations provide that a recipient that is a State may
elect of make one certification in each Federal fiscal year
A copy of which should be included with each application
for ONDCP Funding.
DRUG FREE WORKPLACE (RECIPIENTS WHO
ARE INDIVIDUALS)
As required by the Drug Free Workplace Act of 1988, and
implemented at 2! CFR Part 1404 Subpart F.
A. as a condition of the cooperative agreement, I certify
that I will not engage in the unlawful manufacture,
distribution, dispensing, possession, or use of a
controlled substance in conduction any activity with the
grant; and
B. If convicted of a criminal drug offense resulting form a
violation occurring during the conduct of any grant
activity, I will report the conviction in writing, within
10 calendar days of the conviction, to: The Assistance
Center, 8401 Northwest 53rd Terrace, Suite 208, Miami,
Florida 33166.
4. CERTIFICATION REGARDING FEDERAL
DEBT STATUS (OMB Circular A-129)
The Applicant certifies to the best of its knowledge and
belief, that it is not delinquent in the repayment of any
federal debt.
5. CERTIFICATION REGARDING THE
NONDISCRIMINATIN STATUTES AND
IMPLEMENTING REGULATIONS
The applicant certifies that it will comply with -the following
nondiscrimination statues and their implementing
regulations: (a) title VI of the Civil right Act of 1964 (42
U.S.C. 2000D et seq.) which provides that no person in the
United States shall, on the ground of race, color, or national
origin. be excluded from participation in, be denied the
benefits of or be otherwise subjected to discrimination under
any program or activity for which the applicant received
federal financial assistance; (b) Section 504 if the
rehabilitation Act of 1973, as amended (29 U.S.C. 794).
which prohibits discrimination on the basis of handicap in
programs and activities receiving federal financial
assistance; (c) title IX of the Education Amendments of
1972m as amended (20 U.S.C. 1981 et seq.) which prohibits
discrimination on the basis of sex in education programs and
activities receiving federal financial assistance; and (d) the
Age Discrimination Act of 1975. and amended (42 U.S.C.
6101 et seq.) which prohibits discrimination on the basis of
age in programs and activities receiving federal financial
assistance, except that actions which reasonably take age
into account as a factor necessary for the normal operation
or achievement of any statutory objective of the project or
activity shall not violate this statute
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications.
Grantee Name and Address:
County of Washington
1155 Clydesdale DR
Fayetteville, AR 72707
Application Number and/or Project Name: 18PGCP616Z
Multiple Initiative(s)
Grantee IRSNendor Number: 1716003197A1
Type Name and Title of Authorized Representative: Tim Helder Jerry Hunton
Sheriff County Judge
Signature: 6 Date:
Crani 7PCcP6i67.
Page 2
GRANT CONDITIONS
A. General Provisions
1. This grant is subject to:
• OMB Circular A-87 "Cost Principles for State, Local, and Indian Tribal Govemments" (or, if
applicable, OMB Circular A-21 "Cost Principles for Educational Institutions");
• OMB Circular A-102 "Grants and Cooperative Agreements with State and Local Govenunents" (or,
if applicable, OMB Circular A-110 "Uniform Administrative Requirements for Grants and
Agreements with Institutions of Higher Education, Hospitals and Other Non -Profit Organizations");
• OMB Circular A-133 "Audits of States, Local Governments and Non -Profit Institutions";
• "Govermnent-wide Debarment and Suspension (Non procurement)," codified at 21 CFR § 1401 et.
seq.;
• "Government -wide Requirements for Drug -Free Workplace (Grants)" (codified at 21 CFR § 1401
et. seq.);
• "New Restrictions on Lobbying" (codified at 18 USC § 1903 and 31 USC § 1352).
• Nondiscrimination in Federally Assisted Programs and Equal Opportunity Plans requirements are
codified at USC, Title VI (42 USC § 2000d et seq.).
• Inmtigration and Naturalization Service Employment Eligibility Verification
Form (I-9).
2. Audits conducted pursuant to OMB Circular A-133, "Audits of State and Local Governments", must be
submitted 110 later than nine (9) months after the close of the grantee's audited fiscal year A copy of
the audit report and management letter must be sent to:
EOP/ONDCP
Attention: Michael Reles
GSD/RDF (202) 395-6608
Anacostia Naval Annex
Bldg 410/Door 123
250 Murray Lane, SW
Washington, DC 20509
or:
m reieseondcp. eo o. a ov
Graft t'PGCP616Z
P:tt'c31)1 4
3. The recipient agrees to submit Financial Status Reports (OMB Standard Form 269) quarterly, during
the award period, and at the end of the award period. These forms shall be faxed to the ONDCP
HIDTA Financial Management Office at (202) 395-5176 within 30 days after the end of each quarter.
Other reporting requirements are specified in the HIDTA Program Policy and Budget Guidance.
4. The recipient gives the awarding agency or the Government Accountability Office, through any
authorized representative, access to and the right to examine all paper or electronic records
related to the grant.
B. Special Conditions HIDTA Grants
The following special conditions are incorporated into each award document.
I. This grant is awarded for the initiative(s) named above. Variation from the description of activities
approved by ONDCP and/or from the budget attached to this letter must comply with the
reprogramming requirements as set forth in ONDCP's HIDTA Program Policy and Budget Guidance,
dated April 2006.
2. This award is subject to the requirements in ONDCP's "HIDTA Program Policy and Budget
Guidance."
3. No HIDTA funds shall be used to supplant state or local funds that would otherwise be made available
for the same purposes.
4. The requirements of 28 CFR Part 23, which pertain to information collection and management of
criminal intelligence systems, shall apply to any such systems supported by this award.
5. Special accounting and control procedures must govern the use and handling of HIDTA Program funds
for confidential expenditures; i.e. the purchase of information, evidence, and services for undercover
operations. Those procedures are described in Section 6-12 of the "HIDTA Program Policy and Budget
Guidance."
6. The grant recipient agrees to account for and use program income in accordance with the "Common
Rule" and the H1DTA Program Policy and Budget Guidance. Asset forfeiture proceeds generated by
the H1DTA-funded initiatives shall not be considered as program income earned by HIDTA grantees.
7. Property acquired with these HIDTA grant funds is to be used for activities of the Gulf Coast HIDTA.
if your agency acquires property with these funds and then ceases to participate in the HIDTA, you
should make this equipment available to the HIDTA's Executive Board for use by other HIDTA
participants.
ant 17PGCP616Z
Pace d Or d
8. All law enforcement entities that receive funds from this grant must report all methamphetamine
laboratory seizure data to the National Clandestine Laboratory Database/National Seizure System at the
El Paso Intelligence Center.
C. Payment Basis
1. A request for Advance or Reimbursement shall be made using the Department of Health and Human
Services Division of Payment Management System (www.dpm.psc.gov). Copies of invoices or payroll
registers must accompany the payment confirmation number to provide documentation for the
reimbursement request. Requests for advances must be accompanied by details specifying the need
for the advance. Documentation of how the advance was spent must be submitted within 21 days
before another advance or reimbursement will be approved.
2. Payments will be made via Electronic Fund Transfer to the award recipient's bank account. The bank
must be FDIC insured. The account must be interest bearing.
3. Except for interest earned on advances of funds exempt under the Intergovernmental Cooperation Act
(31 U.S.C. 6501 et seq.) and the Indian Self -Determination Act (23 U.S.C. 450), grantees and
subgrantees shall promptly, but at least quarterly, remit interest eamed on advances to the Department
of Health and Human Services, Division of Payment Management (HHS/DPM). When submitting your
checks, please provide a detailed explanation which should include: reason for check (remittance of
interest earned on HIDTA advance payments), check number, grantee name, grant number, interest
period covered, and contact name and number.
Ms. Janet Fowler
Division of Payment Management
Department of Health and Human Services
11400 Rockville Pike, Suite 700
Rockville, MD 20852
4. The grantee or subgrantee may keep interest amounts up to $100 per year for administrative purposes.
(21 CFR § 1403.21(h)(2)(i) et. seq.)
RECIPIENT ACCEPTANCE OF GRANT CONDITIONS
Signature
Name: Tim Helder
Title: Sheriff
Signature.
Name: Jer Njanton
Title: County Judge
Date: ‘")///1
MC/00 1 Rani Sen.; hnP/M1,e4 SA. net Nn. nwwMim bisnHOT* bp4.mn: FMS
FY 2007 - Gulf Coast HIDTA
Budget Detail
Initiative NC - Northwest Arkansas Major Investigations Team
Award Recipient - County of Washington
Grant - I7PGCP616Z
Resource Recipient - Fayetteville Police Department
Investigation
Initial Budget (Approved)
4,000
Personnel
Position
# Positions
Subtotal Personnel
Total Personnel
Fringe Benefits
Name/Position
Subtotal Benefits
Total Fringe Benefits
Overtime
Position
# Positions
Subtotal Overtime
Investigative- Law Enforcement Officer
4,000
Total Overtime
4,000
Travel
Purpose
# Positions
Subtotal Travel
Total Travel
Facilities
Description
# Leases
Subtotal Facilities
Total Facilities
Services
Description and Quantity
# Services Subtotal Total Services
Total Services
Equipment
Description
# Equipment
Subtotal Equipment
Total Equipment
Supplies
Description
Subtotal Supplies
Total
Other
Description
Subtotal Other
1 oft
FY 2003 • Guff Coast HIDTA
Budget Detail
In.,iasde No inwest Arkansas Major Investigations Team
Ar:arr Poop -tent - County of Weshinoton
Gran; . !SP.0 C D5.5Z
Resource Secp:ert. Fayelteviue Peace Depanmen;
;AFcOro•eC.�
mien
10.000 •
Total
Totaieudgei 10.000
Clarice Pearman - Res. 216-08
From:
To:
Date:
Subject:
CC:
Attachments:
Clarice Pearman
Tabor, Greg
11.26.08 1:22 PM
Res. 216-08
Audit; Fell, Barbara
Audit; Fell, Barbara
!'I
Page 1 of 1
Chief:
• Attached is a copy of the above resolution and your agenda item passed by City Council. I will forward to Budget & Research
your budget adjustment. Please let me know if there is anything else needed for this item. Have a good holiday!
Clarice
file://C:\Documents%20and%20Settings\cpearman.000\Local%20Settings\Temp\XPgrpwise\492D4DB 1... 11.26.08