HomeMy WebLinkAbout200-08 RESOLUTIONal lb -
RESOLUTION NO. 200-08
A RESOLUTION APPROVING THE PURCHASE OF ONE (1)
COMPACT EXTENDED CAB PICKUP TRUCK FROM BALE
CHEVROLET OF LITTLE ROCK THROUGH THE STATE
VEHICLE PURCHASE CONTRACT IN THE AMOUNT OF
$14,427.00 PLUS ADD-ON LIGHT BAR; AND APPROVING A
BUDGET ADJUSTMENT IN THE AMOUNT OF $15,036.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of one (1) extended cab pickup truck from Bale
Chevrolet of Little Rock through the State Vehicle Purchase Contract in the
amount of $14,427.00 plus add-on light bar.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in the amount of $15,036.00.
PASSED and APPROVED this 6th day of November, 2008.
APPROVED:
By
DAN COODY, Mayor
ATTEST:
By n
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AMMAN ISTAVArnitt WilifrifeakiNr1
Deputy City Clerk,
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2007>
Department
Division:
Program:
Operations
Fleet Operations
Capital Expenditures
Date Requested
Oct/16/08
Adjustment Number
Project or Item Added/Increased:
Increase the "Light/Medium Trucks" project #02078 by
$15,036 to provide the amount needed to purchase the
replacement for unit #2093 which was totaled in an
accident in June of 2008.
Project or Item Deleted/Reduced:
Reduce the Gain/Loss on Sale of Assets account by $15,036
to provide the amount needed to purchase the replacement
for unit #2093 which was totaled in an accident.
Justification of this Increase:
Insurance check in the amount of $15,036 was received for
this unit. This BA will move funds into the project that will
purchase the replacement.
Justification of this Decrease:
The insurance check in the amount of $15,036 was put into
gain/loss of sale of assets. The money needs to be moved
to the project which will purchase the replacement.
Increase Expense Budget (Decrease Revenue Budget)
Account Name Account Number
Vehicles and equipment 9700 1920
Account Name
Amount Project Number
5802 00 15,036 02078 2008
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
Gain/loss sale of assets
9700 0970 6881
Project Number
02 15,036 02078 2008
Approval Signatures
/o -08'
Date
/0 —/6.63
Date
Requested B
Budget Manager
Department Director
\-'a. 4 Q _
Finance & Internal Services Director
Mayo
Date
16---zt—Oe
Date
Date
Budget Office Use Only
Type: A B C
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
E
Initial Date
Initial Date
Initial Date
Dennis Pratt
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
11/4/2008
City Council Meeting Date
Agenda Items Only
Fleet Operations
Division
Action Required:
Operations
Department
A resolution approving purchase of one compact pickup, extended cab, 2 x 4 from Bale Chevrolet off the State
Contract in the amount of $14,427 plus add-on light bar, and approval of the Budget Adjustment to move the funds to
the Fleet expense account.
15,036.00
Cost of this request
9700.1920.5802.00
Account Number
02078.2008
Project Number
Budgeted Item
546,618.00
Category / Project Budget
396, 767.00
Funds Used to Date
$ 149,851.00
Remaining Balance
Budget Adjustment Attached
X
Light/Medium Utitliy Vehicles
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop
Fund Name '
Depa ment t' irector
City Attorn
�VD% oS
Date
Finance and Internal Service Director
/6121(0
Date
o
Date
7.2412.42/
Date
Mayor
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
•
Received in City
Clerk's Office ro-,n-o
Received in
Mayors Office
&e -
Comments:
•
Revised April 16, 2007
• FLEET OPERATIONS
Faveaeville 1525 S. Happy Hollow Road
Fayetteville, AR 72701
ARKANSAS (479) 444-3495 FAX (479) 4443425
Interdepartmental Correspondence
IO411,1111111
112)x
TO: MAYOR/CITY COUNCIL
THRU: GARY DUMAS, DIRECTOR OF OPERATIONS
FROM: DENNIS PRATT, FLEET OPERATIONS SUPT.CM
DATE: OCTOBER 16, 2008
SUBJECT: Purchase of one compact pickup, 2 x 4
RECOMMENDATION: That City Council approve the purchase of one compact ext. cab pickup,
2 x 4, for assignment to the Meter Division in the amount of $14,427.00.
BACKGROUND: Last June, Meter truck #2093 was totaled in an accident. It was not possible
to replace it at that time as the order window had already closed.
The new state contract is now out for 2009. The wrecked vehicle is a half ton pickup. Fleet
would like to downsize the replacement to a compact pickup, ext. cab, 2 x 4 similar to that
approved by Council last spring for Meter Division.
The insurance payment received for the truck will cover the cost of the replacement.
I recommend purchasing a replacement vehicle from the State Vehicle contract from Bale
Chevrolet.
A Budget Adjustment is attached to move the funds for this purchase into Fleet project #02078 —
Light / Medium Utility Vehicles.
October 15th, 2008, via email, the Equipment Committee Chairman approved taking this item to
Council as Fleet funds will not have to be used.
CC: Gary Dumas
RESOLUTION NO.
A RESOLUTION APPROVING THE PURCHASE OF ONE (1)
COMPACT EXTENDED CAB PICKUP TRUCK FROM BALE
CHEVROLET OF LITTLE ROCK THROUGH THE STATE
VEHICLE PURCHASE CONTRACT IN THE AMOUNT OF
$14,427.00 PLUS ADD-ON LIGHT BAR; AND APPROVING A
BUDGET ADJUSTMENT IN THE AMOUNT OF $15,036.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYEITEVILLE, ARKANSAS*
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of one (1) extended cab pickup truck from Bale
Chevrolet of Little Rock through the State Vehicle Purchase Contract in the
amount of $14,427.00 plus add-on light bar.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in the amount of $15,036.00.
PASSED and APPROVED this day of November, 2008.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Clarice Pearman - Res. 200-08
From:
To:
Date:
Subject:
CC:
Attachments:
Clarice Pearman
Pratt, Dennis
11.13.08 1:21 PM
Res. 200-08
Audit; Vice, Peggy
Audit; Vice, Peggy
Page 1 of 1
Dennis:
Attached is a copy of the above resolution passed by City Council regarding Bale Chevrolet. I will forward to Budget &
Research the budget adjustment and forward the purchase requisition to Purchasing. Please let me know if there is anything
else needed for this item. Have a good day.
Thanks.
Clarice
file://C:\Documents%20and%20Settings\cpearman.000\Local%20Settings\Temp\XPgrpwise\491 C29E6F... 11.13.08
Clarice Pearman - Fwd: Res. 200-08
From:
To:
Date:
Subject:
Attachments:
Clarice Pearman
Fell, Barbara
11.13.08 3:40 PM
Fwd: Res. 200-08
Page 1 of 1
Barbara:
Attached is a copy of the Res. 200-08. Sorry I missed you. Have a good evening.
Clarice
»> Clarice Pearman 11.13.08 1:21 PM »>
Dennis:
Attached is a copy of the above resolution passed by City Council regarding Bale Chevrolet. I will forward to Budget &
Research the budget adjustment and forward the purchase requisition to Purchasing. Please let me know if there is anything
else needed for this item. Have a good day.
Thanks.
Clarice
file://C:\Documents%20and%20Settings\cpearman.000\Local%20Settings\Temp\XPgrpwise\491 C4A62F... 11.13.08