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Home My WebLink About193-08 RESOLUTIONRESOLUTION NO. 193-08 A RESOLUTION ACCEPTING AN ENFORCING THE UNDERAGE DRINKING LAWS MINI -GRANT FROM THE ARKANSAS DEPARTMENT OF FINANCE & ADMINISTRATION IN THE AMOUNT OF $6,350.00; AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS - Section 1. That the City Council of the City of Fayetteville, Arkansas hereby accepts an Enforcing the Underage Drinking Laws Mini -Grant from the Arkansas Department of Finance & Administration in the amount of $6,350.00. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a Budget Adjustment recognizing the grant revenue. PASSED and APPROVED this 2151 day of October, 2008. APPROVED: By: ‘,0‘111111111,101 .,, =U ^ 'OASfl? ATTEST: : FAYETTEVILLE: • 'te %` �� ys°9RKANSP�J�:�? By: / — /Nl r 9 <c !U�/\b ✓11`'72,;VGTON C" 0 SONDRA E. SMITH, City Clerk/Treasurer ""'°""'� City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2008 Department: Police Division: Police Program: Patrol Date Requested 9/23/2008 Adjustment Number Project or Item Added/Increased: • Recoginze 2008 09 Underage Drinking Grant from State of Arkansas Department of Finance and Administration. This grant is to reimburse overtime expenses. Project or Item Deleted/Reduced: Justification of this Increase: This grant was awarded for the purpose of reducing underage drinking in Fayetteville, Arkansas Justification of this Decrease: Increase Expense Budget (Decrease Revenue Budget) Account Name Account Number Amount . Project Number Salaries/wages-uniformed 1010 2940 5101 00 4,232 O t, ' mewl Overtime -uniformed 1010 2940 5104 00 Account Name 2,118 Q Dlo 08'0l Decrease Expense Budget (Increase Revenue Budget) Account Number Amount Project Number State Grants -Operational 1010 0001 4302 01 6,350 MIR DEL Approval Signatures Requested By Date Budget 'ager aDSte a Departne _ Date st, ..Q \7` . ' I(�^tl+�-vo1,�. 1Q - 6- OS Fina -f' Internal Services Dire tor Date/ M POI 4 Date Budget Office Use Only Type: A B C D E • Posted to General Ledger Posted to Project Accounting Entered in Category Log Initial Date Initial Date Initial Date Greg Tabor Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 10/21/2008 City Council Meeting Date Agenda Items Only Police Division Action Required: Re5 /p/al'68 /y 3 QJ" U nivytt,- 17464.1 Police Department City Council approve the acceptance of funding to enforce underage drinking laws and approve a budget adjustment recognizing the revenue. $4,232.00 2,118.00 Cost of this request 1010-2940-5101.00 1010-2940-5103.00 Account Number O?ocog Project Number Budgeted Item 6,998,513.00 Category / Project Budget 5,044,439.00 Funds Used to Date Personnel Program Category / Project Name Patrol Program / Project Category Name 1,954,074.00 General Remaining Balance Budget Adjustment Attached XXX Fund Name Departmen i' - - +•- �atp Oa Previous Ordinance or Resolution # Date Original Contract Date: Original Contract Number: Finance and Internal Service Director fid- 4 -or Date (AA, Comments: Revised April 16, 2007 FAYETTEVILLE TIE CITY OF FAYETTEVILLE, ANIWGAS DEPARTMENTAL CORRESPONDENCE TO: Mayor Dan Coody and Members of the City Council FROM: Greg Tabor, Chief of Police DATE: September 23, 2008 SUBJECT: Enforcement of Underage Drinking Laws Mini -Grant Recommendation: It is recommended City Council approve the acceptance of funding to enforce underage drinking laws and approve a budget adjustment recognizing the grant. Background: The Fayetteville Police Department, historically, is one of the area's leading law enforcement agencies on enforcing underage drinking laws. The department works closely with the Arkansas State Alcoholic Beverage Control Division to monitor local establishments in the sale and consumption of alcoholic beverages to minors. The department conducts regular checks throughout the year involving several officers inspecting a number of alcohol permitted outlets. Discussion: The Arkansas Department of Finance and Administration, Office of Intergovemmental Services has awarded a mini -grant in the amount of $6,350 to the Fayetteville Police Department for enforcement underage drinking laws. The Fayetteville Police Department will use these funds to offset the expenditure of a number of details to monitor and inspect alcohol permitted outlets in the enforcement of underage drinking laws throughout the year. This is a reimbursement grant as opposed to a matching funds grant. Budget Impact: Revenue applied to Patrol Overtime RESOLUTION NO. A RESOLUTION ACCEPTING AND ENFORCING THE UNDERAGE DRINKING LAWS MINI -GRANT FROM THE ARKANSAS DEPARTMENT OF FINANCE & ADMINISTRATION IN THE AMOUNT OF $6,350.00; AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby accepts an Enforcing the Underage Drinking Laws Mini -Grant from the Arkansas Department of Finance & Administration in the amount of $6,350.00. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a Budget Adjustment recognizing the grant revenue. PASSED and APPROVED this 2151 day of October, 2008. APPROVED: ATTEST: By: By: DAN COODY, Mayor SONDRA SMITH, City Clerk/Treasurer STATE OF ARKANSAS OFFICE OF INTERGOVERNMENTAL SERVICES 1515 West Seventh Street, Suite 400 Department of Finance Post Office Box 8031 Little Rock, Arkansas 72203-8031 and Administration Phone: (501)682-1074 Fax: (501) 682-5206 http://www.state.ar.us/dfa September 15, 2008 Notification of Award FY 2005 Enforcing the Underage Drinking Laws Grant Fayetteville Police Department EUDL #2006-AH-FX-0054-MG06-06-01 Dear Chief Greg Tabor: The Arkansas Department of Finance and Administration, Office of Intergovernmental Services (DFA - IGS) is pleased to announce that your application for a mini -grant in the amount of $6,350 has been approved. The award period will run from July 1, 2008 to May 30, 2009. Award Acceptance Receipt of the award is contingent on the following: a. All Attachments must be signed (in blue ink) by your Authorized Official (agency head) and returned to DFA -IGS by September 26. 1) Attend mandatory training September 26, 2008, at 1:00 P.M. in the 1515 Building 5th Floor Conference Room 2) Attachment 1 (acknowledgement and acceptance) 3) Attachment 2 (approved itemized budget) 4) Contact information for your designated Agent who will manage the mini -grant and fpr_ atleast one additional alternate contact must also be provided in Attachment 1. 5) Attachment 3 (certifications regarding lobbying) 6) Attachment 4 (certification regarding debarment) 7) Attachment 5 (assurances) Acceptance of the award indicates the Authonzed Official's: a. Acknowledgement that the requirements for this award and all Attachments are understood and accepted. b. Agreement with the terms and conditions contained herein. c. Acceptance of and agreement to comply with federal and state laws and requirements governing the EUDL grant [Office of Justice Programs Financial Guide may be accessed via the internet at [http://www.otp.usdot.gov/financialguide/index.htm Overview of Approved Project/Activities: The Fayetteville Police Department will reduce underage drinking in Fayetteville, Arkansas through monthly compliance checks for ten (10) months with the local Alcohol Beverage Control Agent. A detailed approved budget is provided in Attachment 2. Project/activities are approved for funding in accordance with the attached budget Reporting Requirements Reimbursement requests are due monthly no later than the 5`h of the month and a final reimbursement request is due no later than June 10, 2009. Quarterly progress reports are due by: the 5`h or 6th of the month following the quarter: October 5, 2008; January 5, 2009; April 6, 2009 and June 5, 2009. Failure to submit these reports by the deadline may result in a cancellation of this award or only partial rennbursement. A report is required even if no activities were performed within the reporting period. Reimbursement will be issued only for the specific items and services indicated in the approved budget. To ensure full reimbursement, detailed receipts must be attached to the reimbursement request. To receive reimbursement for promotional items, copies or samples must be submitted with the reimbursement request. One original (signed in blue ink) and an electronic version of the monthly and quarterly reports must be submitted. Mail original report to: Christene Long, Grants Administration Supervisor DFA Office of Intergovernmental Services 1515 West 7th Street, Suite 400 PO Box 8031 Little Rock, Arkansas 72201-8031 • Submit electronic copy to Christ eneLong (�udfa.state.ar.us DFA -IGS Acknowledgement Monthly reimbursement and Quarterly progress report forts will be provided to mini -grant recipient upon DFA -IGS receipt of Attachments 1 through 5. Terms and Conditions a) The Mini -grant Recipient shall not discriminate against any participant in the performance of this award because of race, creed, color, disability, national origin, sex, religion or marital status. b) Expenditures will be reimbursed in accordance with the approved budget. c) Reimbursement Invoices will be submitted by the 5`h of each month for expenditures made in the previous month. d) Final request for reimbursement will be submitted by June 5, 2009. e) Quarterly Progress Reports will be submitted by the 5th or 6th day of the following month after the quarter's end: October 5, 2008; January 5, 2009; April 6, 2009; and June 5, 2009. f) Minors will be compensated at a rate of pay no higher than $10.00 per hour.* g) Officers will be compensated at a rate of pay no higher than $25.00 per hour. Officers will not be compensated for court time.* h) Compensation for mileage will be reimbursed at $.43 cents a mile (or highest rate approved by the State).* *Items reimbursed only if they are in the approved budget. DFA -IGS Contact Should you have any questions or concerns throughout your grant period, please contact Christene Long - Grants Administration Supervisor at: (501) 682-1074 or by email at christene.long cr,dfa.state.ar.us. Congratulations once again on your award. Sincerely, Doris Smith Assistant Administrator DFA Office of Intergovernmental Services -�aelc 1 ��_ • (10.22.08 Clarice Pearman - Underage Drinking Laws grant Page 1 From: Clarice Pearman To: Tabor, Greg Date: 10.22.08 6:00 PM Subject: Underage Drinking Laws grant Chief Tabor: In reviewing your item passed by Council 10.21.08 the letter from DFA Notification of Award has FY 2005 Enforcing the Underage Drinking Laws Grant. I was wondering should it read FY2008 or 2009? I will be out of the office in training between 9 and 4. Leave message if this is okay to proceed. Have a good day. Thanks. Clarice (10.28.08) Clarice Pearman - Res. 193-08 Page 1 From: Clarice Pearman To: Tabor, Greg Date: 10.28.08 10:17 AM Subject: Res. 193-08 Attachments: 193-08 Underage Drinking Laws Grant.pdf CC: Audit; Fell, Barbara Chief: Attached is a copy of the above resolution regarding the Underage Drinking Laws Grant. I will forward the budget adjustment to Budget & Research via interoffice mail. Please let me know if there is anything else needed for this item. Have a good day. Clarice