HomeMy WebLinkAbout191-08 RESOLUTIONRESOLUTION NO. 191-08
A RESOLUTION APPROVING CHANGE ORDER #6 TO THE CONTRACT
WITH KINCO CONSTRUCTORS, LLC IN THE AMOUNT OF $113,970.00
FOR THE INSTALLATION OF THE WILSON PARK TRAIL BRIDGE
UNDER BID 408-16; AND APPROVING A 12% PROJECT CONTINGENCY
IN THE AMOUNT OF $13,676.40.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS•
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
Change Order #6 to the contract with Kinco Constructors, LLC in the amount of $113,970.00 for
the installation of the Wilson Park Trail Bridge under Bid #08-16.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
12% project contingency in the amount of $13,676.40.
PASSED and APPROVED this 21s` day of October, 2008.
APPROVED:
By:
DAN COODY, Mayor
ATTEST:
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SONDRA E. SMITH, City Clerk/Treasuieenli "
CHANGE ORDER NO. 6 Cost Plus X Pre -Agreed Unit Price
Project Name and Number: Scull Creek Trail Bridge Installation, Contract No. 20-28
Name of Contractor: _ Kinco Constructors, LLC
Address of Contractor: 3803 Kelley Avenue. Springdale. AR 72762
Date of Contract: February 19, 2008
Original Contract Sum: $ 240,784.72
Total Amount of All Previous Approved Change Orders: $ 72 863.91
Contract Sum prior to this Change Order: $ 313,648.63
Contract Sum increase this Change Order: $ .113,970.00
New Contract Sum including this Change Order: $ 427.618.63
Subject and Reason for This Change order: Addition of the complete installation of Wilson Park Trail Bridge on
account number 2250.9255.5806.00; project numbers 02014.2 and 08002.0801 (see attached P.O. request).
Additional Time Requested: 65 Calendar Days
Dated this 22nd day of October, 2008
CITY OF FAYETTEVILLE
Parks &R�ecreation Division
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By:
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Kinco Constructors, LLC
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Page 1 of 1
City of Fayetteville Staff Review Form
City Council Agenda Items
10/21/2008
City Council Meeting Date
Carole Jones OA Parks & Recreation
Submitted By
Division
Action Required:
Res
/OM 107
�y1
Of rueSp41,
Operations
Department
Staff requests a resolution approving change order #2 to Resolution 28-08 for Bid # 08-16 with Kinco
Constructors, LLC. in the amount of $xx,000.00 for the complete installation of the Wilson Park Trail Bridge and
approving a 15% project contingency in the amount of $x,xxx.00 for a total cost of $xx,xxx.00.
Cost of this request
230,251.00
2250.9255.5806.00 $
Account Number
02014.2 / 08002.0801
Project Numbers
Budgeted Item
X
Category / Project Budget
Neighborhood Park Development
Program Category / Project Name
40,685.36 Parks Development
Funds Used to Date Program / Project Category Name
189,565.64 Parks Dev/PLDO (SVV)
Remaining Balance Fund Name
Budget Adjustment Attached
Depa tment birector Date
`ft J R - Pamir 1 0 -4-o8
Finance and Internal Service Director
OF
Mayor
Date
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
28-08
Received in City
Clerk's Office 10,0 y
ti)
Received in
Mayor's Office
Comments:
Revised April 16, 2007
Carole Jones@rr`
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
10/21/2008
City Council Meeting Date
Parks & Recreation
Division
Action Required:
Operations
Department
Staff requests a resolution approving change order #6 to Resolution 28-08 for Bid # 08-16 with Kinco
Constructors, LLC. in the amount of $113,970.00 for the complete installation of the Wilson Park Trail Bridge and
approving a 12% project contingency in the amount of $13,676.40 for a total cost of $127,646.40.
127,646.40
Cost of this request
2250.9255.5806.00
Account Number
02014.2 / 08002.0801
230,251.00 Neighborhood Park Development
Category / Project Budget'.;
Program Category / Project Name
40,685.36 Parks Development
Funds Used to Date Program / Project Category Name
189,565.64
Project Numbers Remaining Balance
Budgeted Item
fl
Budget Adjustment Attached
INN
Parks Dev/PLDO (SW)
Fund Name
\
t
Department Di -tor
City Attorney
Finance and Internal Service Director
Mayor
Date
Date
Date
Date
Previous Ordinance or Resolution # 28-08
Original Contract Date:
Original Contract. Number:
Received in City
Clerk's Office
Received in
Mayor's Office
Comments:
Revised April 16, 2007
City Council Meeting of October 21, 2008
Agenda Item Number
CITY COUNCIL AGENDA. MEMO_
To: Mayor Dan Coody and City Council
Thru: Gary Dumas, Operations Director k•Connie Edmonston, Parks • d R creation Direc
From: Carole Jones, Park Planner
Date: October 3, 2008
RE: Scull Creek Trail Bridge Ins dation - Kinco Constructors, LLC
Change Order #6
RECOMMENDATION
Staff requests a resolution approving change order #6 to Resolution 28-08 for Bid # 08-
16 with Kinco Constructors, LLC in the amount of $113,970.00 for the complete
installation of the Wilson Park Trail Bridge; and approving a 12% project contingency in
the amount of $13,676.40 for a total cost of $127,646.40.
BACKGROUND
Wilson Park contains 22.75 acres and is located at 675 North Park Avenue. The park is
situated in the southwest quadrant of town west of College Avenue (U.S. Highway 71B)
and south of North Street. The park is one of the citizen's oldest and most popular park in
the center of our City serving all residents.
On August 19, 2008, the City Council approved the purchase of the bridge for the Wilson
Park Trail project from Thompson Culvert. The bndge specifications requested the same
type and style of bridges that have recently been installed on the Scull Creek Trail.
In February of 2008 the City competitively bid the installation and abutment construction
of six trail bridges for Scull Creek Trail as Bid 08-16. The low bidder was Kinco
Constructors, LLC. In order to simplify the process, staff proposes utilizing Bid 08-16
and adding the installation of the Wilson Park Trail Bridge to the scope of work through
change order #2. Kinco Constructors, LLC will be responsible for the excavation and
construction of the concrete bridge abutments. Once the abutments are complete, the
contractor will install the prefabricated bridge (provided by the City) and pour a concrete
deck. Additionally, the contractor will construct improvements to the parking lot located
on the east side of the park off of Park Avenue. These improvements include a new
concrete crosswalk with connection to the new bridge and the existing trail on the south
side of the parking lot. The improvements will make access through the parking lot one
way which will greatly improve the safety of the trail users.
The construction of the Wilson Park Trail Improvements is tentatively scheduled for
2009 pending City Council approval and will be part of the total trail renovation and
lighting project. Installation of the pedestrian bridge is necessary in 2008 in order to
spend funds from the Park Land Dediciation southwest quadrant as required by the
ordinance.
Page 1 of 2
•
City Council Meeting of October 21, 2008
Agenda Item Number
DISCUSSION
The installation of the Scull Creek Trail bndges was advertised on January 18th and 25th,
2008 as bid number 08-16 and bids were opened on February 8th, 2008. The low bidder
was Kinco Constructors, LLC Kinco has successfully completed the installation of all six
bridges on Scull Creek Trail.
BUDGET IMPACT
This project is funded with Park Land Dedication Funds from the Southwest Park
District. Total project cost including a 12.0 % contingency is $127,646.40. The annual
maintenance cost for the bridge is anticipated to negligible.
Attachments:
Kinco Constructors, LLC Change Order #6 Cost Estimate
Purchase Requisition
Resolution 28-08
Page 2 of 2
RESOLUTION NO.
A RESOLUTION APPROVING CHANGE ORDER #6 TO THE CONTRACT
WITH KINCO CONSTRUCTORS, LLC IN THE AMOUNT OF $113,970.00
FOR THE INSTALLATION OF THE WILSON PARK TRAIL BRIDGE
UNDER BID #08-16; AND APPROVING A 12% PROJECT CONTINGENCY
IN THE AMOUNT OF $13,676.40.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
Change Order #6 to the contract with Kinco Constructors, LLC in the amount of $113,970.00 for
the installation of the Wilson Park Trail Bridge under Bid #08-16.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
12% project contingency in the amount of $13,676.40.
PASSED and APPROVED this 2151 day of October, 2008.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA E SMITH, City Clerk/Treasurer
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DESCRIPTION
ACT 291, 1993 TRENCH 8 EXCAVATION SAFETY SYSTEM
CONSTRUCTION CONTROL LAYOUT & STAKING_
)GE (INC!. TREE REMOVAL. TEMPORARY
WIRES. PERMANENT REMOVAL OF LIGHT POLE'.
SPOSAL OF CONCRETE SIDEWALK ON NORTH
[SITE PREPARATION (INCL TREE PROTECTION FENCE. HAY WHATTLES & HAY
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I6" CONCRETE APPROACH SLABS
UNCLASSIFIED EXCAVATION FOR APPROACH SLABS
18 -INCH SELECT EMBANKMENT FOR APPROACH SLABS
UNDERCUT 8 BACKFILL FOR BRIDGE
(NATIVE STONE RIPRAP FOR BRIDGE -COMPLETE IN PLACE
SAWCUT. REMOVAL AND DISPOSAL OF EXISTING ASPHALT PARKING LOT
(APPROX. 3,000 SE) (2)
RAISED CROSSWALK (INCL TRUCK WASHOUT)
H SIDE OF CROSSWALK - COMPLETE IN PLACE
THERMOPLASTIC - ONE-WAY LEGEND AND ARROW MARKINGS - COMPLETE IN
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6" STANDARD CONCRETE CURB AND GUTTER (4)
6" FLUSH CONCRETE CURB (4)
EXCAVATE 18" TO 24"DEPTHIN THREE PLANTING BEDS (APPROX. 1,801) SF) (2)
RE -STRIPE 37 PARKING SPACES (INCL 2 HC SPACES' PER DRAWINGS
BERMUDA. SOD AROUND BRIDGE. NEW TRAIL AND NEW EXIT DRIVE (5)
REMOVAL AND REPLACEMENT OF LOUISE STREET EXIT DRIVE - COMPLETE IN
PLACE (INCL THREE IT X 1' THERMOPLASTIC TRAIL STRIPES) (2) (3) (4)
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RESOLUTION NO. 28-08
A RESOLUTION AWARDING BID #08-I6 AND APPROVING A
CONTRACT WITH KINCO CONTRACTORS, LLC IN THE AMOUNT OF
$240,784.72 FOR THE INSTALLATION OF SIX (6) TRAIL BRIDGES FOR
SCULL CREEK TRAIL; AND APPROVING A 15% PROJECT
CONTINGENCY 1N THE AMOUNT OF $36,117.71.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#08-16 and approves a contract with Kmco Contractors, LLC in the amount of $240,784.72 for
the installation of six (6) trail bridges for Scull Creek Trail.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
15% project contingency in the amount of $36,117.71.
PASSED and APPROVED this 19`" day of February, 2008.
APPROVED:
By:
ATTEST:
By:
DAN COODY Mayor SONDRA E. SMITH, City Clerk/Treasurer
ectscAltz
Finance 8 Internal Services Director. Budget Manager: IT Manager:
Dispatch Manager Utilities Manager: Other:
Special tnstrucbons:
Tax is included per cost estimate.
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Requester: _.
Carole Jones
City:
Springdale
Address:
3803 Kelley Avenue
[Vendor g: 17497
City Of Fayetteville
(Not a Purchase Order)
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2250.9255.5808.00
Account Numbers
Requestels Employee #:
3003
Zip Code: (Ship to code:
72764
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Subtotal: $113,970.00
Tax:
Total: 5113,970.00
08002.0801
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10.22.08 Clarice Pearman - Kinco Page 1
From: Clarice Pearman
To: Jones, Carole
Date: 10.22.08 1:02 PM
Subject: Kinco
Carol.
The Council passed your agenda item regarding Kinco's change order. However I do not have an original signed change
order. Do you have the original change order?
Have a good day.
Clarice
(10.28.08) Clarice-Pearman - Res. 191-08
From:
To:
Date:
Subject:
Attachments:
Clarice Pearman
Jones, Carole
10.28.08 10:58 AM
Res. 191-08
191-08 Kinco Constructors LLC CO6.pdf
CC: Audit
Carole•
Attached is a copy of the above resolution regarding Kinco Constructors. Please let me know if there is anything else
needed for this item. Have a good day.
Clarice
(10.28
08) Clarice Pearman - Fwd
Res. 191-08
From:
To:
Date:
Subject:
Attachments:
Clarice Pearman
Vice, Peggy
10.28.08 3:05 PM
Fwd: Res. 191-08
191-08 Kinco Constructors LLC CO6.pdf
Page 1
Peggy:
Attached is a copy of 191-08 Kinco Constructors CO6. I am forwarding to you (hand delivered) the purchase requisition.
Please let me know if there is anything else needed for this Item.
Have a good day.
Clarice
>» Clarice Pearman 10.28.08 10:58 AM »>
Carole:
Attached is a copy of the above resolution regarding Kinco Constructors Please let me know if there is anything else needed for
this item. Have a good day.
Clarice