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Home My WebLink About18-08 RESOLUTIONRESOLUTION NO. 18-08 A RESOLUTION AUTHORIZING THE PARKS AND RECREATION DIVISION TO ACCEPT AN ARKANSAS PARKS AND TOURISM OUTDOOR RECREATION 50/50 MATCHING GRANT IN THE AMOUNT OF $100,000.00 FOR THE DEVELOPMENT OF EAGLE PARK. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Parks and Recreation Division to accept an Arkansas Parks and Tourism Outdoor Recreation 50/50 Matching Grant in the amount of $100,000.00 for the development of Eagle Park. PASSED and APPROVED this 5th day of February, 2008. APPROV r. ATTEST. By: DAN COOD , Mayor �................%,. r5��,0SY 0,.4,p• � . :C• :FAYETTEVILLE• ysy :QKANS;,�'J� By: (�Di,.C�.�� "'�umN�G��`• SONDRA E. SMITH, City Clerk/Treasurer Carole Jon nnie Edrrtonston S r . milted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 5 -Feb -08 City Council Meeting Date Parks and Recreation Division Action Required: g65 15 08 F -o Q F1 Gro*tL Operations Department A resolution approving the acceptance of a Arkansas Parks and Tourism Outdoor Recreation 50/50 Matching Grant in the amount of $100,000 for the development of Eagle Park. ALSO to Atrr.a c •r'.4L ASrAcr+Ld t.+d5cr A.13ostrsc.+1 $100,000 Cost of this request 2250.9255.5806.00 Account Number 02013.XX Project Number Budgeted Item x 100,000 Cat Budget Funds Used to Date $100,000 Remaining Balance Budget Adjustment Attached Rte. cckaa- E -caw FG0910 r Y, ,. %v, u. .....r.v.., Program / Project Category Name Park Land Dedication (SE) Fund Name C—� Department City Attorney %%a. p•—• \" 1'0 Date _ijli/� ate Finance and Internal Service Director Mayor 18-a8 Date 442 Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: 1416 -07 Received in jltijr CI 's Office EN Received in Mayor's Offi DIED 117 Comments: City Council Meeting of February 5, 2008 Agenda Item Number CITY COUNCIL AGENDA MEMO To: Mayor Dan Coody and City Council Thru: Gary Dumas, Operations Director ,9 Q Connie Edmond From: Carole Jones, Park Date: January 10, 2008 RE: Acceptance of Arkansas Parks and Tourism Outdoor Recreation Grant for Eagle Park JtECOMMENDATION Parks and Recreation requests City Council approval of a resolution to authorize the City to accept $100,000 from the Arkansas Parks and Tounsm Outdoor Recreation Grant Program for the development of Eagle Park (see attached conceptual plan). BACKGROUND The Land and Water Conservation Fund (LWCF) is a federal program with funds derived from the sale of federal surplus real estate property, federal motor boat fuel tax, and Outer Continental Shelf mineral receipts. The Natural and Cultural Resources Grant and Trust Fund (NCRGTF) is a state program with funds collected from a tax on the transfer of certain real estate in the State of Arkansas LWCF and NCRGTF funds are included in the Department of Parks and Tourism's Outdoor Recreation Grants Program for funding outdoor recreation facilities. This is a 50/50 reimbursable matching grant with a $250,000 maximum request on matching funds. This year, the City of Fayetteville has been awarded $100,000 for the development of Eagle Park (see attached letter from the office of Govemor Beebe). Eagle Park contains 7.44 acres and is located at 1852 S. River Meadows Drive in the Stonebridge Meadows Subdivision. The park land is situated in the southeast quadrant of town east of S. River Meadows Drive The park serves residents within a 1/2 -mile radius. Two public meeting were conducted to involve the neighborhood and assess the community's needs and desires for amenities within the park. Based on the findings, a park master plan that included two age appropriate playgrounds, a picnic area with a pavilion and an open area to allow for baseball / wiffle ball was designed by Park Staff and presented to the neighborhood. The plan was approved by the neighborhood on August 1, 2007. On August 6, 2007, the Parks and Recreation Advisory Board approved the master plan and the request to apply for the grant (see attached PRAB minutes). On August 7, 2007, City Council passed Resolution Number 146-07 authorizing Parks and Recreation to apply for a grant from Arkansas Department of Parks and Touism (see attached resolution). Page 1 of 2 City Council Meeting of February 5, 2008 Agenda Item Number DISCUSSION The Outdoor Recreation Grant is a 50/50 Matching Grant that is reimbursed to the City. The State of Arkansas awarded the Parks and Recreation Division $100,000. Parks and Recreation Staff plans to complete the project as planned in the grant. The project will start after a Project Management meeting is held with Arkansas State Parks Officials After this meeting, the Outdoor Recreation and Grants Program will issue the City of Fayetteville a Notice to Proceed. Work on the project should begin in late spring. BUDGET IMPACT Arkansas State Parks Outdoor Recreation Program awarded the City of Fayetteville a total of $100,000 to complete the project. This grant is a 50/50 matching grant, meaning the Outdoor Recreation Grant Program will pay half of the expenses, up to $100,000. The City's match is accounted for in project number 02013, Neighborhood Park Development. This project is funded with Park Land Dedication Funds from the Southeast Park District ($100,000). The annual maintenance cost for the developed portion of park (2.8 acres) is anticipated to be $5,640, and the annual maintenance cost for the undeveloped portion of park (4.64 acres) is anticipated to be $960. This is a total anticipated annual maintenance cost of $6,600 for 7.44 total acres Attachments; Eagle Park Conceptual Plan Letter of Award Notification from the Office of Governor Beebe PRAB Minutes August 6, 2007 Resolution No. 147-07 Page2of2 STATE OF ARKANSAS MIKE BEEIW )VERNOR December 21, 2007 The Honorable Dan Coady Mayor of Fayetteville 113 West Mountain Fayetteville, AR 72701 Dear Mayor Coody: c r _-• 1_1 w li /uOII ,YG,l': I '31 It is my pleasure to inform you that the Outdoor Recreation Grants Advisory Committee of the Department of Parks and Tourism has recommended that the City of Fayetteville be awarded a grant based on their FY 2008 application for matching -grant funds. It am pleased to award the City of Fayetteville a matching grant in the amount of $100,000.00 to assist in the construction of playground, ball -field, pavilion, walkways, and ADA parking at Eagle Park. The Department of Parks and Tourism will contact you in the near future to explain our procedure for the awards. Best wishes for much success with your endeavor. • MB:jb cc: Senator Sue Madison Representative Jim House Richard W. Davies, Executive Director Department of Parks and Tourism Snf CAI e_ Sino: 250 • IIII( e Wr.x. Alt 72201 Tu)» K NE (501)682-2345 • FAx (50 1) 6E2-1382 J.NIr$Nitf Wer. SIM • \Afro minxn vicainsgry FAYETTEVILLE PARKS AND RECREATION ADVISORY BOARD Meeting Minutes August 6, 2007 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by Chairman Wade Colwell at 5:35 P.M. on August 6, 2007 in Room 326 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members Colwell, Biendara, Hatfield, Burke, and Davidson were present; Davis, Mauritson, and Bitter were absent. Park staff Edmonton, Coles, Wright, Jumper, Jones, and Thomas and audience were in attendance. 1 of July 9th, 2007 PRAB Meeting Minutes PRAB Motion: Davi 1A• a 1. . • motion. Motion ..: . • By voice vo ark Land Dedication velopment Name: eer: En Own Location: Park District. Units: Total Acres: Land Dedication Requi Money in Lieu Requiremen Existing Parks: Developer's Request: Staff Recommendation: Developer's Comme Justification: approve as written. Biendara seconded the royals. II I Alison Jumper, Park Plan Lierly Lane Ph: H2 Engineer Blind Sq South NW er ILLC Weir Rd., east of Hugh Mount ent: There w P e • single family units 4.22 acres 0.36 acres $14,400 Clabber Creek Trail Corridor and park land Money in lieu ney in lieu • The ac developm neighborh already develo expansion exists. A: Creek Trail and park mile service area. e requirement for this t is not adequate for a . Surrounding land is and no potential for itionally, Clabber d is within the half .0, no discussion. Motion: Burke moved to accept staff recommendation. Biendara motion passed 5-0-0 by voice vote. ded it. IIL 3. Eagle Park Master Plan: Alison Jumper, Park Planner Parks & Recreation StaffRecommendation: Approval of the Eagle Park Master Plan and to apply for AR Parks and Recreation Outdoor Recreation 50/50 Matching Grant Funding for the development of Eagle Park in 2008. Colwell asked if the gas line is a possible easement for a trail. He also commented that the wiffleball was a good idea. Edmonston said that when Staff made the initial visit to Eagle Park, the neighborhood had an area mowed. The Parks staff thought it was mowed for their meeting. It was actually mowed for the wiffleball games the neighborhood had. About 25 people attended the meeting. Biendara commented that several people have told her that they would like to see the trees concentrated around the playground. Jumper commented that the benches will incorporated into the play area. Colwell asked if we could possibly get matching grants. Wright replied that we have a good chance of getting a grant. Fayetteville Parks and Recreation has a good track record with Arkansas State Parks. Most of the parks grants we have applied for- such as Sweetbriar Park, Davis Park, and Braden Park, we have gotten. PRAB Motion: Colwell moved to approve the park, and also to approve the request for the grant. Burke seconded it. The motion passed 5-0-0 by voice vote. 4. Red Oak Park Update: Carole Jones, Park Planner A public meeting will be held on Tuesday, August 14th at 5:30 pm at the Red Oak Park pavilion on New Bridge Road m the Bridgeport Subdivision to update the surrounding neighborhoods on the Red Oak Park Streambank Improvement Project. Jones explained that there is a big drainage problem at the park. The park has approximately 1400 residents within a half mile of the park, so the public meeting may be full. Fayetteville Parks and Recreation has received a $10,000 matching grant for the downstream portion of the park. We will use part of that money to plant trees. A tour of the park is planned for the City Council on August 20, 2007. We have two preliminary designs for the park, one for each end. There is a safety issue with the erosion on the bank. Davidson asked if there were any concerns from the neighborhood. Biendara said people would just like something to be done. Davidson said he would like to see the park after a big rain. Jones commented that the stream bed is dry, but during a rain, it is raging. Colwell said that he's surprised that Gulley Park hasn't done the same thing. RESOLUTION NO.146-07 A RESOLUTION AUTHORIZING THE MAYOR TO APPLY FOR AN ARKANSAS PARKS AND TOURISM OUTDOOR RECREATION GRANT IN AN AMOUNT NOT TO EXCEED $125,000.00 FOR IMPROVEMENTS TO EAGLE PARK. WHEREAS, the City of Fayetteville, Arkansas seeks to improve recreation facilities and wishes to seek grant funding assistance; and, WHEREAS, in order to obtain the funds necessary to develop and/or improve the site for such a recreation area, it is necessary to obtain a 50/50 Matching Grant from the Arkansas Department of Parks and Tourism's Outdoor Recreation Grant Program; and, WHEREAS, the plans for such recreation areas have been prepared and the price therefore has been established; and, WHEREAS, the City Council of the City of Fayetteville, Arkansas understands the grantee and grantor will enter into a binding agreement which obligates both parties to the policies and procedures contained in the Land and Water Conservation Fund Grants Manual including, but not limited to the following. the park area defined by the project boundary map, submitted m the application, must remain in outdoor recreation use in perpetuity, regardless if the property is bought or developed with matching grant funds and; all present and future overhead utility lines within the project boundary must be routed away or placed underground and; the project area must remain open and available for use by the public at all reasonable times of the day and year; facilities can be reserved for special events, league play, etc. but cannot be reserved, leased, or assigned for exclusive use, and; the project area must be kept clean, maintained, and operated in a safe and healthful manner. The City Council of the City of Fayetteville, Arkansas is well aware and apprised of the above-mentioned project, and will provide the local portion of the development cost of the entire project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to make application to the Arkansas Department of Parks and Tourism for assistance, in an amount not to exceed $125,000.00, for improvements to Eagle Park. Therefore, such application shall be submitted as expediently as possible. PASSED and APPROVED this 7th day of August, 2007. Page 2 Res. 146-07 ATTEST: = : FAYETTEVILLE: s�z ; �;'t 9Rk0N5P�J�ti=. RA y a/NO ONr�p.� By: at 444 N SO E. SMITH, City Qerk/Treasurer 1(2.8.08) Clarice Pearman - Res. 18-08 Page,1 From: To: Date: Subject: Attachments: Clarice Pearman Edmonston, Connie; Jones, Carole 2.8.08 12:22 PM Res. 18-08 18-08 Parks & Tourism Grant -Eagle Park.pdf CC: Audit Connie: Attached is a copy of the resolution passed by City Coundl regarding a Parks & Tourism Grant for Eagle Park. As you will see the budget adjustment didn't get on the resolution so they city attorney's office is doing a resolution to take to the next City Coundl meeting. If you have questions please get with Kit Williams. Have a good weekend. Thanks. Clarice 1 at It ask 1 • A fillet jr AMP - •. tar% 1 • •, 1 2 1 1 1 1 • F or roe eI4,r 1 1 1 1 1 114. 1 1 1 1 1 e' 1 1 1 • 1 • • • 1 CIO Salt h' -- (1) 0 0 44 0 W 1 1 1 1