HomeMy WebLinkAbout173-08 RESOLUTIONRESOLUTION NO. 173-08
A RESOLUTION ACCEPTING THE 2008-2009 SELECTIVE TRAFFIC
ENFORCEMENT PROGRAM (STEP) GRANT IN THE AMOUNT OF
$106,700.00 FOR THE PURPOSE OF PAYING OVERTIME TO OFFICERS
ENGAGED IN THE ENFORCEMENT OF DWI/DUI AND SEATBELT LAWS
AND OTHER PURPOSES; AND APPROVING A BUDGET ADJUSTMENT
RECOGNIZING THE GRANT REVENUE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby accepts the
2008-2009 Selective Traffic Enforcement Program (STEP) Grant in the amount of $106,700.00
for the purpose of paying overtime to officers engaged in the enforcement of DWI/DUI and
seatbelt laws.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
Budget Adjustment recognizing the grant revenue.
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By: L��� iii/ice By: , Y � mat
SONDRA E. SMITH, City Clerk/Treasurer
PASSED and APPROVED this 16th day of September, 2008.
APPROVED: ATTEST:
DAN COODY, Mayor
Arkansas
Highway Safety
Office
(rev. 5/03/2007)
Fiscal Year 2009 Proposal for
Highway Safety Funding
for Selective Traffic Enforcement Program
Administrative Information
Project Title: Selective Traffic Enforcement Project
Proposing Agency/Organization:Fayetteville Police Department
Mailing Address:100-A West Rock Street
Fayetteville, AR 72701
Physical Address:Same
(if different)
Contact Person: Captain William K. Brown
Title:
Phone Number: 479-587-3500
E-mail Address: wbrown@ci.fayetteville.ar.us
Fax Number: 479-587-3522
Goal and Strategy Addressed (see draft FY 09 Goals and Strategies):
Goal: Reduce the total number of motor vehicle crashes, injuries and fatalities.
Strategy: Enforce DWI/Seatbelt laws; Increase training for the enforcement of these laws
Project Period: From:10-1-2008
To: 9-30-2009 Project Year: 11
Amount of Federal Funds Requested:
FY2009:
(Year 1, 2, 3 etc.)
Local Match:
IMPORTANT: Documents to be submitted with Proposal:.
Required:
Optional:
Traffic Safety Project Budget
Supporting Documentation
Proposing Agency hentica ion:
Signature:
Name:
Title:
Date: 7%." X) -q
Received by:
Office:
Date Received:
AHSO Use Only
Date Stamp & Time
Page 1 of 4
AHSO
Arkansas
Highway Safety
Office
(rev. 5/03/2007)
Project Title: Error! Reference source not found.
Proposing Agency/Organization: Fayetteville Police Department / City of
Fayetteville, Arkansas
Proposed Project Description
I. Problem Identification. Complete the table below to identify the traffic safety
issues for your community. Crash and citation data must be from the same year:
Baseline Year: 2004
The following measure was established by Subgrantee surveys:
Measure
Baseline Measure
Baseline
Number
A.
Total number of crashes
4,310
B.
Number of alcohol-related crashes
251
C.
Number of Driving
While Intoxicated (DWI/DUI) arrests (non STEP)
949
D.
Number of safety belt citations (non STEP)
N/A
E.
Number of child safety seat citations (non STEP)
N/A
The following measure was established by Subgrantee surveys:
Measure
Percentage
Month/Year of Survey
Percentage of safety belt usage
tbd
May 2008
Note: Survey must be conducted after October 1, 2007.
Data Source: Static observation by uniformed officers
Optional Comments Regarding Problem ID (no more than 350 words; comments will
not be scored but will assist in explaining the information identified above):
Click here to type.
Page 2 of 4
AHSO
Arkansas
Highway Safety
Office
(rev. 5/03/2007)
Project Title: Error! Reference source not found.
Proposing Agency/Organization: Fayetteville Police Department / City of
Fayetteville, Arkansas
II. Project Plan
® Conduct a selective traffic enforcement project, including conducting public information
and education efforts, concentrating on both of the following components for your
proposed STEP:
® DWI Enforcement
® Occupant Protection Enforcement
B. Project Objectives and Performance Measures.
OBJECTIVE: The objective of this project is to accomplish the following by
September 30, 2009:
Note: Nothing in this proposal shall be interpreted as a requirement, formal or informal,
that a peace officer issue a specific or predetermined number of citations in
pursuance of the proposing organization's obligations hereunder. In addition to the
STEP enforcement activities, the proposing organization agrees to maintain baseline
non -STEP funded citation and arrest activity due to the prohibition of supplanting.
Page 3 of 4
Objectives/Performance Measures
Target
Number
A.
Number and type
citations/arrests to be
issued under STEP
1. Increase DWI arrests by
30
2. Increase safety belt citations by
60
3._ Increase child safety seat citations by
10
B.
Number of STEP enforcement hours to be worked
1. DWI/DUI Enforcement (yearlong/sustained)
1,000
2. DWI/DUI Crackdown (YD&YDL)
3
3. Seat Belt/Occupant
Protection Enforcement (yearlong
& sustained)
2,000
4. Seat Beit/Occupant Protection Mobilization (CIOT)
3
C.
Number of alcohol-related traffic crashes
1. Reduce the number of alcohol-related crashes to
175
D.
Increase
the safety belt usage rate among drivers and front seat
passengers to
88%
E.
Administrative and general
grant requirements
= .
1. Submit the
Annual Project
following number of Monthly Activity Reports, including an
Activity Report
13
2. Submit the following number of Request for Reimbursement
13
F.
Support
grant
enforcement efforts with
public information and education
4
1. Conduct a minimum of two (2)
presentations
.2. Conduct a minimum of four (4) media exposures (e g , news
conferences, news releases, and interviews).
8
3. Conduct a minimum of two (2) community events (e.g., health fairs,
booths)
4
4. Produce the following
materials if applicable.
number of public information and education
N/A
Note: Nothing in this proposal shall be interpreted as a requirement, formal or informal,
that a peace officer issue a specific or predetermined number of citations in
pursuance of the proposing organization's obligations hereunder. In addition to the
STEP enforcement activities, the proposing organization agrees to maintain baseline
non -STEP funded citation and arrest activity due to the prohibition of supplanting.
Page 3 of 4
AHSO
Arkansas
Highway Safety
Office
(rev. 5/03/2007)
BUDGET:
Project Title: Error! Reference source not found.
Proposing Agency/Organization: Fayetteville Police Department / City of
Fayetteville, Arkansas
Budget Categories
Amount
:Amount Requested
Enforcement (DWI/DUI)
_
30,000.00
Enforcement (Seat Belt)
60,000.00
Equipment
2,700.00
Travel and Training
i.1,500.00
Child Safety Seats
12,500.00
Total
106,700.00
`.
JUSTIFICATION (Please Justify each budget category amount requested):
DWI/DUI: Our Enforcement budget request for GY08-09 is equal to our previous
enforcement budget. Our desire is to maintain our current level of STEP patrols and
maximize our effectiveness through increased training and equipment dedicated to our
STEP.
Seatbelt: Our Enforcement budget request for GY08-09 is equal to our previous
enforcement budget. Our desire is to maintain our current level of STEP patrols and
maximize our effectiveness through increased training and equipment dedicated to our
STEP.
Equipment: The amount requested is for the purchase of six (6) Preliminary Breath Test
(PBT) devices to be issued to each patrol unit. The PBTs allow for quicker and more efficient
screening of potential drunk drivers at a cost of $450.00 per device for a total STEP
commitment of $2,700.00.
Travel and Training: In the eleven years that Fayetteville has participated in STEP, we
have only been able to attend one conference/training outside the state of Arkansas. We
feel that we have maximized all the local methods and techniques used in STEP and are in
need of expanding our knowledge/associate base to a national level. It is our plan to
alternate each year attending the National Lifesavers Conference and the National Drug
Recognition Expert Conference at a cost to the STEP of $1,500 annually. These training
opportunities are an important component to increasing our overall effectiveness in STEP
related enforcement.
Child Safety Seats: This program maintains an incredibly high demand for loaner child
safety seats and far exceeds our current supply level. We are requesting an increase in this
category from previous years, and it can be easily Justified in the fact that we routinely run
out of child safety seats early in every grant period.
LOCAL MATCH:
Budget Categories
Amount
Personal Services
57,500.00'
Page 4 of 4
AHSO
Arkansas
Highway Safety
Office
(rev 5/03/2007)
Project Title: Error! Reference source not found.
Proposing Agency/Organization: Fayetteville Police Department / City of
Fayetteville, Arkansas
Maintenance & Operation
r
' 4,200.00
Vehicle Expense
32,500.00
Child Safety Seats
:12;500:00
Total'
;,`=
106,700.00
Page 5 of 4
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2008
Department: Police
Division: Police
Program: Patrol
Date Requested
9/4/2008
Adjustment Number
Project or Item Added/Increased:
Increase expense budget for Overtime -uniformed, minor
equipment, and travel & training to coincide with the
2008-2009 STEP grant award.
Project or Item Deleted/Reduced:
Justification of this Increase:
This increase is needed to recognize the acceptance of
the 2008-2009 Selective Traffic Enforcement Program
grant
Justification of this Decrease:
Increase Expense Budget (Decrease Revenue Budget)
Account Name
Account Number
Salaries/wages-uniformed 1010
Overtime -uniformed 1010
Minor equipment
Travel & training
Account Name
1010
1010
2940 5101
2940 5104
2940 5210
2940 5304
00
00
00
00
Amount
Project Number
60,000 08067 1
30,000 08067 1
15,200 08067 1
1,500 08067 1
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
State Grants -Operational
Federal Grant -Operational
1010 0001
1010 0001
4302 01
4309 01
Project Number
12,500 08067 1
94,200 08067 1
Requ , ed B
Approval Signatures
Budget Manager
/947
Department Direct
9/r/o
Date
-"y
Date
84159 coe
Mate
Finance & InternahServices Director
Mayor
Date
'z765
Date
Type: A
Budget Office Use Only
B C E
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial
Initial
Initial
Date
Date
Date
W Newman
Submitted By
Gado/ a &thou
q' -Q -o8
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
September 16, 2008
City Council Meeting Date
Patrol
Division
Action Required:
R65
(73
gooB' ,a.009
STEP Gam*
Police
Department
Approval of the 2008-2009 Selective Traffic Enforcement Program grant award in the amount of $106,700.00.
106,700.00
Cost of this request
1010-2940
5104.00 / 5210.00 / 5304.00
Account Number
08067-1
Project Number
Budgeted Item
X
106,700.00
Category / Project Budget
Funds Used to Date
106,700.00
Remaining Balance
Budget Adjustment Attached
X
Police STEP Grant 2008-2009
Program Category / Project:Name
Personnel Services
Program / Project Category Name
General
Fund Name
Department Director
City Attorney
Finance and Internal Service Director
(J%/oro8
Da e
7 itlee
Date 4
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City Clerk's Office
>-Cy itt
ENTERED
c
Comments:
�a e evl le
Y ARKANSAS
Departmental Correspondence
Fayetteville Police Department
100-A West Rock
Fayetteville, AR 72701
Telephone: (479) 587-3555
Fax: (479) 587-3563
To: Dan Coody, Mayor
Fayetteville City Council
Thru: Greg Tabor, Police Chief /'"l°fr
From: Willie Newman, Financial Coordinator
Date: September 5, 2008
Re: Approval of 2008-2009 Selective Traffic Enforcement Program Grant Award
Background
The Fayetteville Police Department has participated in the Selective Traffic Enforcement
Program (STEP) every year since its inception in 1988. For eleven (11) years now, we have
partnered through grant funding with the Arkansas Highway Safety Office in an effort to reduce
the total number of motor vehicle crashes, injuries and fatalities. The 2008-2009 STEP Grant
Application is based on a fifty percent (50%) local match of in-kind expense and a request for
$106,700.00 in federal and state grant funding In-kind expenses are defined as on -duty regular
shift hours dedicated to STEP activity; furthermore, this grant will reimburse the City for on -
duty overtime hours dedicated to STEP activity. The grant period for this application runs from
October 1, 2008 to September 30, 2009.
Discussion
Our primary strategy for reaching our mutual goal of reducing the total number of motor
vehicle crashes, injuries and fatalities is through dedicated and diligent enforcement of occupant
protection and DWI/DUI laws. This can only be accomplished by dedicating patrol officer(s) to
monitor only STEP activity for a given period of time in a known problem area. In addition to
increased law enforcement, this grant funding allows us to participate in directed DWI
Checkpoints, Click It or Ticket protection mobilizations, purchase additional equipment, attend
national training, provide child safety seat checkpoints, and a loaner safety seat for those in need.
STEP is a very important program and funding source for the Fayetteville Police
Department. Through dedicated STEP activity during our shift overlap hours, our Department
can meet the in-kind matching funds required of this grant award. Furthermore, the loss of this
grant funding would have an adverse affect on community safety.
Recommendation
Due to the many positive results, Staff recommends approval of the 2008-2009 Selective
Traffic Enforcement Program Grant Award in the amount of $106,700.00 along with the budget
adjustment. If you should have any comments or question regarding this grant application,
please contact Chief Tabor or Capt. Brown at extension 500 or myself at extension 579.
RESOLUTION NO.
A RESOLUTION ACCEPTING THE 2008-2009 SELECTIVE
TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT IN THE
AMOUNT OF $106,700.00 FOR THE PURPOSE OF PAYING
OVERTIME TO OFFICERS ENGAGED IN THE ENFORCEMENT
OF DWI/DUI AND SEATBELT LAWS AND OTHER PURPOSES;
AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING
THE GRANT REVENUE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby accepts the 2008-2009 Selective Traffic Enforcement Program (STEP)
Grant in the amount of $106,700.00 for the purpose of paying overtime to officers
engaged in the enforcement of DWI/DUI and seatbelt laws.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a Budget Adjustment recognizing the grant revenue.
PASSED and APPROVED this 16th day of September, 2008.
APPROVED. Al LEST:
By: By:
DAN COODY, Mayor SONDRA E SMITH, City Clerk/Treasurer
1?
R9.24.08) Clarice Pearman - Res 173-08
11
From:
To:
Date:
Subject:
Attachments:
Clarice Pearman
Newman, Willie
9.24.08 12:59 PM
Res. 173-08
173-08 2008-2009 STEP Grant.pdf
CC: Audit; Fell, Barbara
Willie:
Attached is a copy of your agenda item passed by City Council, September 16, 2008 regarding the STEP Grant funds. I will
forward to you the signed original for the AHSO office. I will also forward to Budget & Research the budget adjustment via
interoffice mail., Please let me know if there is anything else needed for this Item. Have a good day.
Thanks.
Clarice
Page 1
fl 101173-OS p0
ARKANSAS STATE POLICE banrf
HIGHWAY SAFETY OFFICE
stASUBGRANT AGREEMENT CHANGE ORDER
ieT�t
Recipient Fayetteville Police Department Project Number K8-2009-08-08-09 Mir
OP-2009-03-02-11
The subgrant agreement above is hereby modified as described below:
Work Statement 12 is amended to allow for the purchase of seven portable breath test devices at an approximate cost of
$375 plus tax each instead of six portable breath test devices at an approximate cost of $450 each.
ITEM
OLD BUDGET AMOUNT NEW BUDGET AMOUNT
Portable Breath Test Devices (410)
$ 2,700 $ 2,700
Justification: The Project Coordinator was able to find a lower price for portable breath test devices thereby enabling
the purchase of seven instead of six devices. These devices are included on the Conforming Products List of Evidential
Breath Measurement Devices.
All conditions and portions of this subgrant agreement remain the s, except those listed above.
Subgrant Director
/zsb.
Date
Authorized Official
l3/o9
Date
FOR ASP USE ONLY
Subgrant Agreement Change Order Number 2
Recommended for Approval
Initial Date
Program Manager / /
Fiscal Manager / /
Highway Safety Manager / /
This subgrant agreement change order is hereby approved.
COMMENTS
/ /
Coordinator of Date
Arkansas' Highway Safety Program