HomeMy WebLinkAbout172-08 RESOLUTIONRESOLUTION NO. 172-08
A RESOLUTION TO APPROVE A QUOTE FROM DAVID'S FIRE
EQUIPMENT FOR FIRE HOSE IN THE AMOUNT OF $11,646.05
(INCLUDING TAX) AND A BUDGET ADJUSTMENT IN THE
AMOUNT OF $11,700.00
WHEREAS, the Fire Department sought several quotes for twenty 100 foot long, 5 inch
diameter supply hoses; and
WHEREAS, David Fire Equipment submitted the low quote.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves
the low quote of David's Fire Equipment of $11,646.05 for twenty supply hoses (100 feet long
and five inches in diameter) as well as the budget adjustment in the amount of $11,700.00
(attached).
PASSED and APPROVED this 16th day of September, 2008.
APPROVED:
By:
ATTEST:
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FAYETTEVILLE
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By: ?ond, a awc
DAN COODY, Mayor4 SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2008
Department: Fire
Division: Fire
Program: Operations
Date Requested
8/26/2008
Adjustment Number
Project or Item Added/Increased:
$11,700 is requested in firefighting supplies
Project or Item Deleted/Reduced:
$11,700 is requested in Act 833 revenue
Justification of this Increase:
This request is for funding for large diameter supply hose.
The revenue source for this is from Act 833 revenues.
Justification of this Decrease:
Account Name
Increase Expense Budget (Decrease Revenue Budget)
Account Number Amount
Project Number
Fire fighting supplies 1010 3020 5218 00 11,700 03047 1
Account Name
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
Fire Act 833
i
Ie. .val Signatures
1010 0001 4308 00
Project Number
11,700 03047 1
Budget Office Use Only
A B C E
Budgekcinagai Date Posted to General Ledger
cJ—d 8•z(o•Cfi
Department DirectortDate Posted to Project Accounting
"Po„ , a . %..J.., a 2l -aP
Finance & Int Services 0 > for dal-. Entered in Category Log
Mayor Date
Initial Date
Initial Date
Initial Date
Tony Johnson
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
September 16, 2008
City Council Meeting Date
Agenda Items Only
Fire
Division
Action Required:
"Res
9/10/0
Fire
Department
This request is for council approval to increase the expense budget for firefighting supplies and a related increase to
the Act 833 revenue budget for the purchase of large diameter hose. Act 833 funds are received every quarter and
are not included in the normal operating budget. The requested amount of the increase to both accounts is $11,700.
11,700.00
Cost of this request
1010.0001.4308.00
1010.3020.5218.00
Account Number
03047.1
Project Number
Budgeted Item
Category / Project Budget
Funds Used to Date
Remaining Balance
Budget Adjustment Attached
X
Firefighting Supplies / Act 833
Program Category / Project Name
Materials & Supplies
Program / Project Category Name
General
Fund Name
Department Director
ty orney
Finance and Internal Service Director
9. Z6 • ea- Previous Ordinance or Resolution #
Date
Date
8 • 1.-1-o?
Date
Date
Original Contract Date:
Original Contract Number.
Comments:
Revised April 16, 2007
The City of Fayetteville Fire Department
303 W. Center St. Fayetteville, AR. 72701
Phone (479) 575-8365 Fax (479) 575-0471
www.accessfayettesolle.org
August 26, 2008
To: Mayor Coody
Paul Becker, Finance Director
From: Tony Johnson, Are Chief X67
Subject: Fire Hose Purchase
Recommendation:
I am recommending the purchase of 2,000 feet of five inch diameter fire hose from
David's Fire Equipment of Cabot, AR. We received four quotations for the fire hose,
and we believe the quotation from the aforementioned vendor at $5.33 per foot (not
including sales tax) to be the most responsive and responsible quotation.
Background:
The new hose is needed in order to meet the minimum requirements of the National
Fire Protection Association's and Insurance Service Office's standards for municipal fire
apparatus equipment standards
Budget Impact:
This request is for Council approval to increase the expense budget for firefighting
supplies and a relative increase to the Act #833 revenue budget for the purchase of fire
hose The requested amount of the increase to both accounts is $11,700. Act #833
funds are to be used for training, fire fighting equipment, and initial capital construction
or improvements.
Honor, Commitment. Courage;
Our people make the difference!
RESOLUTION NO.
A RESOLUTION TO APPROVE A QUOTE FROM DAVID'S FIRE
EQUIPMENT FOR FIRE HOSE IN THE AMOUNT OF $11,646.05
(INCLUDING TAX) AND A BUDGET ADJUSTMENT IN THE
AMOUNT OF $11,700.00
WHEREAS, the Fire Department sought several quotes for twenty 100 foot long, 5 inch
diameter supply hoses; and
WHEREAS. David Fire Equipment submitted the low quote.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves
the low quote of David's Fire Equipment of $11,646.05 for twenty supply hoses (100 feet long
and five inches in diameter) as well as the budget adjustment in the amount of $11,700.00
(attached).
PASSED and APPROVED this 16th day of September, 2008.
APPROVED: ATTEST:
DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
1r
11
(8/12/2008) Chris Lynch - 5" Hose Pricing Page 1
From: "J. R. Ford" <tr@davidsfire.com>
To: <clynch@ci.fayetteville.ar.us>
Date: 8/12/2008 1:11 PM
Subject: 5" Hose Pricing
Dear Chris,
The warranty on 5" LDH with Key is 5 years. The price below is for a
minimum order of 2000' in 100' sections, coupled 5" Storz.
20 Each, 5" x 100' relay hose, coupled 5" Storz $533.00 Each
The order will be drop shipped directly from the factory. This price
inludes freight.
If you have any questions or required additional information, please contact
us at 800-264-0017.
Respectfully submitted,
J.R. Ford
David's Fire Equipment
8783 John Harden
Cabot, AR 72023
(Voice) 501-941-3313
(Fax) 501-941-3315
(8114/2008) Chris Lynch - LDH Hose 8-12-08.xls
C
Page 1
PRO -FIRE EQUIPMENT, L L C
The Firefighter's Company 1355 Thomas G Wilson Drive, Conway, AR 72032
� SALES OFFICE
QUOTE: YC PURCHASE: ❑ Phone:501-327-3200
Fax:501-327-3208
Toll Free:800-233-5053
C
SERVICE & PA
Phone:901-948-1625
Toll Free:800-458-8748
BILL TO:
Fayetteville Fire Department
Telephone:
Email:
SHIP TO:
Chris Lynch
Salesperson:
Brody Channell
Ship Complete Y / N
Date:
Cust. P.O. No.
Ship Date:
8/12/2008
Ship Via:
S.O. No.:
Payment
Best Means
QTY.
PART NUMBER / DESCRIPTION
UNIT $
TOTAL
$
$-
$-
20
Kochek RC5078 5" x 100' Rubber Covered LDH
Supply
Hose
$ 574.65
7 $ 11,493.00
Coupled 5" Stroz
$ -
$ -
Yellow - Two week lead time
$ -
$ -
Red - Four to Six
lead time
$ -
$ -
$-
$-
$-
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FREIGHT
IS
INCLUDED
IN
ABOVE PRICE
FREIGHT:
FREE
FUEL SURCHARGE:
$ 10.00
TAX:
TOTAL:
$ 11.503.00
SIGNATURE:
essica Collums
c
August 14, 2008
Fayetteville Fire Department
Att: Chris Lynch
Chris,
garlagg- INDUSTRIES, INC
FIRE EQUIPMENT SALES 8 SERVICE
Casco is pleased to quote the following:
(20) KEY-RC50-400Y-100-storz @ $569 ea Total $11,380
Key 5" x 100' nitrile hose, cpld. Storz
-or
(20) NAF-HF5x100YRS @ $543 ea Total $10,860
North American 5" x 100' nitrile hose, cpld. Storz
This quantity ships freight allowed.
Sincerely,
Robin Tittle
Casco of Arkansas
21941 1-30, SUITE 1
BRYANT, AR 72002
Phone: 800-648-5808
Phone: 501-653-2970
Fax: 501-653-2935
1t
(8/1'4/2008) Chris Lynch - RE: Supply Hose Page 1
From: "Matt Weaver" <mweaver@sunbeltfire.com>
To: "Chris Lynch" <clynch@ci.fayetteville.ar.us>
Date: 8/13/2008 9:12 PM
Subject: RE: Supply Hose
Chris,
As much as I hate to do this we are going to decline the opportunity to
quote you on this. Our equipment manager said that we are not even in
the ball park with Key hose with regard to price. Our line is Angus
which is a great hose but generally speaking about the highest out
there.
I appreciate you thinking of us on this.
By the way is anyone going to FRI in Denver?
----Original Message
From: Chris Lynch [mailto:clynch@ci.fayetteville.ar.us]
Sent: Tuesday, August 12, 2008 11:56 AM
To: Matt Weaver
Subject: RE: Supply Hose
formal - 100' lengths, stortz couplings, yellow or red color.
Thanks!
»> "Matt Weaver" <mweaver@sunbeltfire.com> 8/12/2008 11:47 AM »>
Will do. Do you want something formal or can I email you a price per
section with shipping and tax?
-----Original Message
From: Chris Lynch [mailto:clynch@ci.fayetteville.ar.us]
Sent: Tuesday, August 12, 2008 11:34 AM
To: Matt Weaver
Subject: Supply Hose
Good Morning Matt,
•
Can you give me a bid on 5" rubber supply hose? I want good quality, I
really like Key brand and their warranty, but you're welcome to bid a
few different brands if you would like. I'm looking to buy .at least two
thousand feet and possibly more.
If you have any questions, let me know.
Thanks,
Chris
Mayor: Department Directorlecr Purchasing Manager:
Finance 8. Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
Revised 122008
Special Instructions:
QUOTES ATTACHED
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3
Requester:
ELIZABETH MANN
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'Vendor#:
16987
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2600 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasingcgd.fayettevllle.ar.us
Shipping/Handling
100' of 6" Supply Hose,
Coupled 6" Storz
0
0
0.
0
0
0
20
Quantity
(Vendor Name:
DAVID'S FIRE EQUIPMENT
Lot
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Extended Cost
1010.3020.6218.00
Account Numbers
Requester's Employee #:
2261
Zip Code: Ship to code: - !
Fob Point:
Subtotal: $10,660.00
Tax: $986.06
al: $11,646.06
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Fixed Asset #
x9.19.08) Clarice Pearman - Res. 172-08 Page 1
From:
To:
Date:
Subject:
Attachments:
CC:
Chief:
Attached is a copy of the above resolution passed by City Council, September 16, 2008 regarding David's Fire Equipment. I will
forward to Budget &Research your budget adjustment form. I am also forwarding to Purchasing your requisition. Please let me
know if there Is anything else needed for this item. Have a good day.
Thanks.
Clarice
Clarice Pearman
Johnson, Tony
9.19.08 5:20 PM
Res. 172-08
172-08 David's Fire Equipment.pdf
Audit; Fell, Barbara; Vice, Peggy
•