HomeMy WebLinkAbout17-08 RESOLUTIONRESOLUTION NO. 17-08
A RESOLUTION TO APPROVE AN AGREEMENT WITH
ROBINSON AVIATION IN COOPERATION WITH THE FAA
TO FUND A PORTION OF AIR TRAFFIC CONTROL
SERVICES FOR THE FAYETTEVILLE MUNICIPAL
AIRPORT FOR A MONTHLY COST OF $2,028.42 (SUBJECT
TO AN ADJUSTMENT IN OCTOBER 2008) AND TO
APPROVE A BUDGET ADJUSTMENT OF $1,111.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS*
Section 1: The City Council of the City of Fayetteville, Arkansas hereby approves the
agreement attached as Exhibit A to partially fund ($2,028.42 monthly) air traffic control services
in conjunction with the FAA at the Fayetteville Municipal Airport for 2008.
Section 2: The City Council of the City of Fayetteville, Arkansas
budget adjustment in the amount of $1,111.00 attached as Exhibit B.
PASSED and APPROVED this 5th day of February, 2008.
APPROVED: ATTEST:
By:
C^
DAN COODY, Mayor
By:
hereby approves the
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S ND E. SMITH, City Clerk/Treasurer
Agreement
THIS AGREEMENT made this day of , 2007, by and between City
of Fayetteville (hereinafter referred to as "Sponsor") and Robinson Aviation (RVA), Inc., a
corporation with its principal place of business in Oklahoma and authorized to conduct business
in the State of Arkansas (hereinafter referred to as "Company").
WHEREAS, Company currently operates the control tower at the Fayetteville Municipal Airport
under contract with the Federal Aviation Administration (FAA); and
WHEREAS, Sponsor, in carrying out its agreement with the FAA to fund a portion of the air
traffic control services under the FAA Cost Share Program, desires to enter into an agreement
with Company to ensure full funding of continued operations of the control tower at the
Fayetteville Municipal Airport; and
WHEREAS, Company is willing to enter into such an agreement; -
NOW, therefore, in the consideration of the terms, conditions and covenants set forth herein, it is
mutually agreed as follows:
1. Term: The term of this agreement shall be from October 1, 2007 through September 30,
2008 and continuing on a month-to-month basis thereafter until terminated by either party with
thirty (30) days written notice;
2. Services: Company shall provide air traffic control services at Airport as specified in its
agreement with the FAA. This Agreement will terminate in its entirety concurrently with the
Company's Agreement with the FAA;
3. Payment: In accordance with its cost-sharing agreement with the FAA, Sponsor shall pay
Company $2,028.42 per month from October 1, 2007 through September 30, 2008. This amount
may be adjusted from time to time, as approved by the FAA, to cover increases or decreases in
Company's approved operating costs including, but not limited to, its labor costs. Company
shall endeavor to provide to the Sponsor as much advance notice as possible when adjustments
to costs are expected. Company shall invoice Sponsor on a monthly basis. Invoices shall be
payable to Company within 30 days of receipt. Failure to pay any portion of any invoice may
result in an immediate termination of services. Sponsor understands that annual price changes in
accordance with Company's Agreement with the FAA are effective October 1st of each year;
accordingly, the amount due under this agreement will change effective October l5` of each year.
Price changes may not be approved by the FAA in time to accurately bill for services rendered
after October 1st; both parties agree that such price changes will be communicated as soon as
possible after FAA approval and that any price adjustments (negative/positive) will be effective
retroactive to October 1s`
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first above
written. 1 GEtig Bos+ 03(c)
Si � ff'Keren J. Williams McLendon
C:\Documents and Settings\Keren4tVA\My Documents\Corporate\Contract\Agreement - Fayetteville.doc
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US Deportment
of T,... rtctbn
Federal Avialion
Administration
February 11, 2008
Ray Boudreaux, Airport Manager
Drake Field Airport (FYV)
4500 S. School Suite A
Fayetteville, AR 72701
Dear Mr. Boudreaux:
800 Independ nee Ave. SW
Washington, DC 20591
•
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RECEWWED
FEB 2 5 2008
AIRPORT
The Federal Aviation Administration (FAA) has recently completed the analysis of the
benefit cost (B/C) ratio for Drake Field Airport (FYV). The results of the analysis
increased the B/C ratio to 1.12. Therefore, the cost of Air Traffic Control (ATC) Services
at Drake Field Airport (FYV) .will be fully funded by the FAA effective, as of October 1,
2007.
If you have any questions or need additional information, please contact Lisa Caudle,
FAA Contract Tower and Weather Group, Business Management Team Lead, at 202-
385-8656.
Thomas Jones
Manager, Contract Tower and Weather Group
Enclosure
ATC Tower Benefit Cost Model
IWA
Robinson Aviation (RVA). Inc.
Corporate Headquarters
Oklahoma City, Oklahoma
Our Quality Goal: "Do each job right the first time, every time."
May 16, 2008
City of Fayetteville
4500 S. School, Suite F
Fayetteville, AR 72701
• R ECEovE D
MAY 19 2.008
Ar RAT
This is the refund of cost share amounts paid effective 10-1-07. If you have any
questions, please call 405-840-3771.
ce •ly,
ina L. Jensen
Accounting Specialist
ROBINSON AVIATION (RVA), INC. OKLAHOMA CITY, OK 73118
OUR REF NO.. YOUR INVOICE NO.
035"69.'0 REFU&
INVOICE DATE INVOICE AMOUNT
0'3
AMOUNT PAID
811;13'-+"61
030818
TOTFAL;r$
1601 NW Expressway, Suite 850 - Oklahoma City, OK 73118
Office: (405) 840-3771 Fax. (405) 840-3772
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AIRPORT TRAFFIC CONTROL TOWER BENEFIT -COST MODEL
Model Version: J:Ilnvestment Criterlal[TOWER_MODEL 2007_A1.xls]MAIN
Run Date & Time: 30 -Jul -07 5:55 PM
Airport LOCID (CAPS)
First Year of Operation
Year of Dollar
Analysis Basis
1' 'Discontinuance
2 Establishment
Operations Count Basis
1 Not Tower Count
2 Tower Count
Efficiency Benefit Basis
1 FSS On Site
No FSS On Site
1
FYV
1
2008
1
2007
1
1
Scheduled Cmcl - Acft & Pass Values
1 Airport Specific CY'06 OAG
2 FY '05 OAG for <5K Sched Departs
3 FY '05 National OAG
4 National AC Aircraft Counts
5 National AC Aircraft Hours
6 Override
NonSched Cmcl. - Acft. & Pass, Values
1 National AT Aircraft Counts
2 : National AT Aircraft Hours
Local GA - Acft. & Pass, Values
1 Based Acft & Nat'l GA Acft Hrs
2 National GA Aircraft Counts
3 National GA Aircraft Hours
Itinerant GA - Acft. & Pass. Values
1 Local Based Aircraft
2 National GA Aircraft Counts
3 National GA Aircraft Hours
92.5%
100.0%
0.00417
0.00633
Cost Factors
One -Time Capital Cost
Annual Air Traffic Labor Cost
Annual Alr Facilities Labor Cost (for non -contract towe
Other Annual Costs
Discontinuance costs (for non -contract towers only)
DRAKE FIELD
FAYETTEVILLE,AR
Discontinuance
2
2
1
2
1
2
1
1
3
Tower Count
FEB 2 5 2008
AIRPORT
100.0%
No FSS On Slte 0.00633
FY '05 OAG for <5K Sched Departs
National AT Aircraft Hours
Based Acft & Nat'l GA Acft Hrs
National GA Aircraft Hours
BASIS
YEAR
OF COST
YR 2007
INDEXED
COST
1/24/2008 070730 FW Rower BC.xls
MAIN
2005
$
$ 321,244
2007
$ 321,244
DISCOUNTED
only)
2004
$
$
2007
$ -
- 1
2004
$ -
1/24/2008 070730 FW Rower BC.xls
MAIN
DISCOUNTED
DISCOUNTED
B C
BENEFITS
COSTS
RATIO
$ 3,267,762
$ 2,925,863
1.12
1/24/2008 070730 FW Rower BC.xls
MAIN
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City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2008
Department: General Government
Division: Aviation & Economic Development
Program: Airport Administration
Date Requested
2/5/2008
Adjustment Number
Project or Item Added/Increased:
$1111.00 in the Contract Services account
Project or Item Deleted/Reduced:
None. Increase Use of Fund Balance
Justification of this Increase:
2008 cost increase for Air Traffic Control services is
added to the line item budget in order to avoid overages
in the category later in the year.
Justification of this Decrease:
No other source of funds is available in the Airport
accounts due to strict FY2008 budgeting requirements.
Account Name
Increase Expense Budget (Decrease Revenue Budget)
Account Number Amount
Contract services 5550 3940
Account Name
5315 00
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
Use of fund balance
5550 0955 4999
99
Project Number
Project Number
Approva 'tgnatures
Requested
sup
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Dep•—'rue 0
Finance •' titeindl•Services Director
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Date
Date h.,
Budget Office Use Only
Type: A 8 C
Posted to General Ledger
Date
Date
ect
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Epte Ca[egory I
Initial
Initial
Initial
Date
Date
Date
Ray M. Boudreaux
• Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
2/5/2008
City Council Meeting Date
Aviation & Economic Development General Government
Division
Action Required:
466 I
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Department
Action Required: Approval of an Agreement with Robinson Aviation (RVA), Inc. to provide air traffic control services.
Contact: Keren Williams McLendon, CFO, VP Administration; 1601 NW Expressway, Suite 850, Oklahoma City, OK,
73118; 405-840-3771; fax 405-840-3772. Apj rovAt. of 40E AST Malta t.odtct adsos-re fJT •
24,341.00
Cost of this request
5550.3940.5315.00
Account Number
NA
224,368.00
Serv/chrgs
Program Category / Project Name
18.00 Airport Administration
Funds Used to Date Program / Project Category Name
$ 224,350.00
Project Number Remaining Balance
Budgeted Item J( Budget Adjustment Attached
X
Airport
Fund Name
Departmen Director
City Attorney
Finance an Internal Service Director
Mayor
Date
1-9 Og
Date
Date
erevious Ordinance or Resolution # 170-04
Original Contract Date:
Original Contract Number:
02/08/05
Received in Mayor's Office
eQ
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Comments:
•
City Council Meeting of: February 5, 2008
Agenda Item Number:
CITY COUNCIL AGENDA MEMO/STAFF CONTRACT REVIEW MEMO
TO: Mayor and Members of the City Council
THRU: Staff/Contract Review Committee
FROM: Ray M. Boudreaux, Director, Aviation and
DATE: January 4, 2008
D i - •
c Development
SUBJECT: Approval of Contract with Robinson Avia ion (RVA) for the
continued operation of the Air Traffic Control Tower (ATCT) at
Fayetteville Municipal Airport, Drake Field.
RECOMMENDATION: Approval of contract with RVA for operation of the ATCT at
Drake Field for the year October 1, 2007 until September 30, 2008. The new contract
represents an increase of $154.50 per month for the new Federal Fiscal Year. The increases
are the result of Department of Labor rate increases.
BACKGROUND: Fayetteville Municipal Airport, Drake Field participates in the Cost
Share program to fund our Tower. The RVA contract is in force and an updated cost share
agreement is prepared by RVA every year once the information is available from the
Department of Labor. The undated agreement is routinely behind as the information from
the Federal Government is routinely late.
BUDGET IMPACT: This represents an $1,854.00 increase for the year A budget
adjustment is attached.
Attachments: Staff Review Form
Cost Share Agreement
Budget Adjustment
Aviation and Economic Development Department
Fayetteville Municipal Airport, Dake Field
4500 South School Avenue, Suite F
Fayetteville, Arkansas 72701
Ray M. Boudreaux, Director
RESOLUTION NO.
A RESOLUTION TO APPROVE AN AGREEMENT WITH
ROBINSON AVIATION IN COOPERATION WITH THE
FAA TO FUND A PORTION OF AIR TRAFFIC CONTROL
SERVICES FOR THE FAYETTEVILLE MUNICIPAL
AIRPORT FOR A MONTHLY COST OF $2,028.42 (SUBJECT
TO AN ADJUSTMENT IN OCTOBER 2008) AND TO APPROVE
A BUDGET ADJUSTMENT OF $1,111.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: The City Council of the City of Fayetteville. Arkansas hereby approves the
agreement attached as Exhibit A to partially fund ($2,028.42 monthly) air traffic control services
in conjunction with the FAA at the Fayetteville Municipal Airport for 2008.
Section 2: The City Council of the City of Fayetteville, Arkansas hereby approves the
budget adjustment in the amount of $1,111.00 attached as Exhibit B.
PASSED and APPROVED this 5th day of February, 2008.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA E SMITH, City Clerk/Treasurer
RVA
Robinson Aviation (RVA). Inc.
Corporate Headquarters
Oklahoma City, Oklahoma
Our Quality Goal: "Do each job right the first time, every time."
December 20, 2007
Ray M. Boudreaux, Airport Director
Fayetteville Municipal Airport
4500 S. School, Suite F
Fayetteville, AR 72701
Dear,Mr. Boudreaux:
.RECEEVED
DEC 2 6 2007
AIRPORT
Pursuant to your agreement with the FAA to participate in the cost sharing program for
air traffic control services, I have enclosed two copies of the updated cost -share
agreement that covers services from October 1, 2007 through September 30, 2008.
This updated agreement provides for the approved monthly amounts, retroactive to
October 1 (the beginning of the government's fiscal year and implementation date of
the DOL rate changes).
Please have the appropriate parties sign as necessary in the space provided on the two
Agreements and return one copy to me at the address listed below. Should you have
any questions, please do not hesitate to call me.
cerely,
Siz
Keren Williams McL-ndon
CFO; VP, Administration
allmair Lyza 9)-
1601 NW Expressway, Suite 850 - Oklahoma City, OK 73118
Office: (405) 840-3771 - Fax: (405) 840-3772
(2.6.08 Clarice Pearman - Robinson Aviation Page 1
From: Clarice Pearman
To: Boudreaux, Ray
Date: 2.6.08 2:12 PM
Subject: Robinson Aviation
Ray:
The City Council passed your agenda item last night however I do not have a signed agreement for Robinson Aviation.
Please let me know regarding a signed agreement. Have a good day.
Thanks.
Clarice
2.6.08 Clarice Pearman - Re: Robinson Aviation
From: Ray Boudreaux
To: Pearman, Clarice
Date: 2.6.08 2:38 PM
Subject: Re: Robinson Aviation
Hey Clarice,
This is the way they do it. We get ours signed and then they sign. They sent it to us the way you have it.
Cheers, Ray
Ray M. Boudreaux, Col USAF (ret)
Director, Aviation & Economic Development
4500 S. School Ave., Suite F
Fayetteville, AR 72701
ph. 479.718.7642
fax. 479.718.7646
email: rboudreaux@ci.fayetteville.ar.us
1
(2.6.08 Clarice Pearman - Robinson Aviation Contract
From: Lou Powers
To: Pearman, Clarice
Date: 2.6.08 2:47 PM
Subject: Robinson Aviation Contract
Hello Clarice:
Robinson Aviation is mailing a signed original contract (re: City Council approved contract last night). We will forward
original to you for the Mayor's signature.
Lou-
(4.10.08 Clarice Pearman - Res. 17-08 Page 1
From: Clarice Pearman
To: Boudreaux, Ray
Date: 4.10.08 3:00 PM
Subject: Res. 17-08
CC: Smith, Sondra
Ray:
Please let me know the status of the signed original agreement for Robinson Aviation. This item is from the February 5,
2008. Have a good afternoon. Thanks.
Clarice
Page 1 of 1
Clarice Pearman - Res. 17-08
From: Clarice Pearman
To: Boudreaux, Ray
Date: 4.29.08 11:54 AM
Subject: Res. 17-08
CC: Smith, Sondra
Ray:
I'm just checking on the status of the agreement with Robinson Aviation. This resolution has been open since February 5,
2008. Please let me know the status. Have a good day.
Thanks.
Clarice
file://C:\Documents%20and%20Settings\cpearman.000\Local%20Settings\Temp\XPgrpwise\48170087FA... 4.29.08
(8.1.08) Clarice Pearman
From: Clarice Pearman
To: Boudreaux, Ray
Date: 8.1.08 9:48 AM
Subject: Res. 17-08 Robinson Aviation
Ray:
The City Council passed a resolution authorizing an agreement with Robinson Aviation February 5, 2008. Please let me
know the status of a signed agreement. Have a good day.
Thanks.
Clarice
(8.4.08 Clarice Pearman - Fwd: Res. 17-08 Robinson Aviation
From: Lou Powers
To: Pearman, Clarice
Date: 8.1.08 2:21 PM
Subject: Fwd: Res. 17-08 Robinson Aviation
Attachments: Fwd: Res 17-08 Robinson Aviation
CC: Boudreaux, Ray
Hello Clarice:
I am following up with Robinson Aviation (RVA) on documentation. In Feb '08 a contract (RVA) went
before City Council with a specific amount we would be paying RVA, our cost share fee for having a
contract tower. Later, through FAA evaluation, it was decided our Benefit/Cost share would be zero and
we would not owe RVA for their services (RVA contract would be with the FAA). Actually a refund was
made to us for fees paid. But I still do not have anything in writing that says no contract required. Have
phoned, right person is not in, will hear back later today or Monday, and will forward to you.
Lou-
(8.22.08 Clarice Pearman - more info FAA letter 2-11-08 Page 1
From: Lou Powers
To: Pearman, Clarice
Date: 8.6.08 2:44 PM
Subject: more info FM letter 2-11-08
Clarice, I did sent additional info, FAA letter dated 2-11-08 stating the tower would be fully funded by the
FAA, meaning the FM pays the tower fully and we do not have to pay RVA anything. Please let me know
you rec. this and RVA letter/refund 5-16-08. Working to get documentation from RVA saying no contract
is needed. Person I really need to work with there will be gone another week and a half.
Lou-
(8.22.08) Clarice Pearman - RVA Contract info
From: Lou Powers
To: Pearman, Clarice
Date: 8.6.08 2:30 PM
Subject: RVA Contract info
Clarice:
As partial backup requested for the RVA contract, I will be sending you copy of the RVA letter dated 5-16-
08, indicating a refund of the tower cost/share was being made, and a copy of the check stub for
$8,113.68.
Lou-
•
(8.22.08 Clarice Pearman - Res. 17-08 Page 1
From: Clarice Pearman
To: Powers, Lou
Date: 8.22.08 10:10 AM
Subject: Res. 17-08
Lou:
Just following up on the Robinson Aviation. Have you had a chance to get In touch with your contact person. Please let
me know what the status is. I appreciate your help. Have a good day.
Thanks.
Clarice