HomeMy WebLinkAbout153-08 RESOLUTIONRESOLUTION NO. 153-08
A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN
THE AMOUNT OF $60,000.00 TO TRANSFER FUNDS FROM
PROJECT 02082 - (SOLID WASTE VEHICLES/EQUIPMENT) TO
PROJECT 06012 - (WASH BAY AND COVERED STORAGE) TO
COMPLETE THE INSTALLATION OF THE VEHICLE WASH
SYSTEM AND THE HAND -WASH TRUCK WASH AREA.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment to transfer funds from Project 02082 -
(Solid Waste Vehicles/Equipment) to Project 06012 - (Wash Bay and Covered
Storage) to complete the installation of the Vehicle Wash System and the Hand -
Wash Truck Wash Area.
PASSED and APPROVED this 5th day of August, 2008.
APPROVED: ATTEST:
By:
By:
PG/ Cn
S NDRA E SMITH, City Clerk/Treasurer
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City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2008
Department:
Division:
Program.
Operations
Fleet Operations
Capital Expenditures
Date Requested
7/18/2008
Adjustment Number
Project or Item Added/Inereased:
Increase the "Wash Bay and Covered Storage" project
0&01>I by $60,000 to provide the total amount needed to
complete the installation of the vehicle wash system
(compressed air, electrical, gas and plumbing hookups)
and to complete the hand -wash truck wash area
Project or Item Deleted/Reduced:
Reduce project 02082 - funds were rebudgeted from 2007
for the purpose of transferring to truck wash project to cover
shortfall.
Justification of this Increase:
Project 02121 is being completed in conjunction with
project #06012. As project 06012 was a 2006 project, cost
estimate was low. Funds were rebudgeted in project
02082 to be transferred to cover the shortfall in truck wash
project and wash bay and covered storage project. The
hand wash area North of Fleet building is not covered and
as such is not in compliance with current codes.
Justification of this Decrease:
Funds were rebudgeted expressly for this purpose.
Sufficient funds are available for this transfer and to meet
City objectives.
Account Name
Increase Expense Budget (Decrease Revenue Budget)
Account Number Amount
Building costs
Account Name
Project Number
o6p12
9700 1920 5804 00 60,000 ( 1
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
Building costs
9700 1920
5808 00
Project Number
60,000 02082
1
Approval Signatures
6-Sia...„ 7 -/ 2 - se-
-
Requested By
Date
Budget Manager Date
Department Director
Date
Q 7.13 -08
Finance & intern aj Services Director
7
Mayor
Date
Date
Budget Office Use Only
Type: A B C 6 e
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
•
Barbara Olsen
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
8/5/2008
City Council Meeting Date
Fleet Operations
Division
Action Required:
Operations
Department
A resolution approving a budget adjustment to move rebudgeted 2007 from Project 02082 (Solid Waste
Vehicles/Equipment) to Project 06012 (Automatic Vehicle Wash System) to cover air; electrical, gas, and plumbing
hookups in the truck wash and the covered hand wash truck wash.
$0
Cost of this request
9700.1920.5804,00
Account Number
06012
Project Number
Budgeted Item
X
205,136 Automatic Vehicle Wash System
$
Category / Project Budget
Program Category / Project Name
188,535 Vehicles and Equipment
Funds Used to Date Program / Project Category Name
16,601
Remaining Balance
Budget Adjustment Attached
X
Shop
Fund Name
-18th
Department Director
City aO. rney
Finance Di ector
i
Mayor
Date
7/2ZdK
Date
7-22-08
Date
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in Mayor's Office ENTERED
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'Comments:
/�� • FLEET OPERATIONS
1525 S FayettevilleARHappy HoIlow72701 Road
,
/
ARKANSAS (479) 4443495 FAX (479) 444-3425
Interdepartmental Correspondence
131) 131 SI i -` IIIfiS
�tl�/ice
TO: MAYOR/CITY COUNCIL
THRU: GARY DUMAS, DIRECTOR OF OPERATI
FROM: BARBARA OLSEN, FLEET OPERATIONS OFFICE MANAGER 1,P,a-
DATE: July 18, 2008
SUBJECT: Budget Adjustment to move funds for vehicle wash
RECOMMENDATION: That City Council approve the Budget adjustment to move funds for the
truck wash project.
BACKGROUND: The Automatic Vehicle wash system has two phases. The first phase
addresses the bay inside the shop which is nearing completion. The contract for this phase was
awarded to Ark -O Petroleum but addresses the system only. It does not include electric,
plumbing, gas hookups, nor mtenor painting.
Phase two, which is a hand truck wash system located outside the shop, has not been bid. This
will also require electric, air and plumbing. In addition, this system will require some type of
cover which currently does not exist.
At this time there are not sufficient funds in the project budget to complete both phases.
However, sufficient funds are available (after all expenditures are made) in the Solid Waste
Vehicle/Equipment project which can be transferred at this time to complete the Automated
Wash System. Funds are available in the Solid Waste Vehicle project because some Solid
Waste units came in under the budgeted amount. The amount required to be transferred is
$60,000.
The Solid Waste Vehicle/Equipment project is the most logical project from which to transfer
funds as Solid Waste trucks are the primary user of the truck wash system.
The present hand -wand truck wash area is not covered and is not in compliance with current
codes. This transfer of funds will allow the project to be completed Solid Waste trucks also use
the outside hand wash system to wash out the inside of the refuse body.
There will be zero total dollar impact as this BA is moving funds from one project to another.
CC: Gary Dumas
RESOLUTION NO.
A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN
THE AMOUNT OF $60,000.00 TO TRANSFER FUNDS FROM
PROJECT 02082 - (SOLID WASTE VEHICLES/EQUIPMENT) TO
PROJECT 06012 - (WASH BAY AND COVERED STORAGE) TO
COMPLETE THE INSTALLATION OF THE VEHICLE WASH
SYSTEM AND THE HAND -WASH TRUCK WASH AREA.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment to transfer funds from Project 02082 -
(Solid Waste Vehicles/Equipment) to Project 06012 - (Wash Bay and Covered
Storage) to complete the installation of the Vehicle Wash System and the Hand -
Wash Truck Wash Area.
•
PASSED and APPROVED this 5th day of August, 2008.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
L8.12.08) Clarice Pearman - Res. 153-08 Page 1
From: Clarice Pearman
To: Olsen, Barbara
Date: 8.12.08 1:24 PM
Subject: Res. 153-08
Attachments: 153-08 Automatic Vehicle Wash Program.pdf
CC: Audit
Barbara:
Attached is a copy of the above resolution passed by City Council, August 5, 2008 regarding the budget adjustment for
vehicle wash program. I will forward to Budget & Research your original budget adjustment. Please let me know if there is
anything else needed for this item. Have a good day.
Thanks.
Clarice