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HomeMy WebLinkAbout146-08 RESOLUTIONRESOLUTION NO. 146-08 A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 1 TO THE CONTRACT WITH CARTER & BURGESS, INC. FOR ENGINEERING SERVICES FOR THE FAYETTEVILLE EXPRESSWAY ECONOMIC DEVELOPMENT CORRIDOR PROJECT IN THE AMOUNT OF $700,215.31 AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $560,173.00 WHEREAS, Carter & Burgess, Inc. was selected through the City's professional selection procedure to provide engineering services for the Fayetteville Expressway Economic Development Corridor in 2007; and WHEREAS, Carter & Burgess, Inc satisfactorily completed the initial engineering study to determine how to best improve traffic flow and access into the Mall area; and WHEREAS, Carter & Burgess, Inc. should now be authorized to provide survey, design and bidding services for this project pursuant to Supplemental Agreement No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Supplemental Agreement No. 1 to the Carter & Burgess, Inc. contract for engineering services in the amount of $700,215.31 (attached as Exhibit A) and authorizes the Mayor to sign this agreement. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of $560,173.00.R.. .....RK/T''... .°G\ S(i''. (j • ••13 FAYETTEVILLE: .9J,y RKANSP�J�',` .............� �G�o‘• PASSED and APPROVED this 15th day of July, 2008. APPROVED: ATTEST: By DA COODY, May By: 41;(141,64,) SO DRA E SMITH, City Clerk/Treasurer Supplemental Agreement alb. 1 Job No. 040505 F.A.P. HPP2-2816(1) Fayetteville Expressway Economic Development Corridor P.E. Date at ly 15 � ;slog WHEREAS, the City of Fayetteville, Arkansas and Carter & Burgess, Inc. entered into an Agreement for Engineering Services on September 5, 2006; and, WHEREAS, representatives of the City of Fayetteville, Arkansas requested work in addition to that defined in the Agreement. NOW THEREFORE, the following modifications will be made to the Agreement to include the additional work requested: MODIFICATIONS: 1) The "Contract Ceiling Price" (Section 1.2) is increased from $175,000 to $875,215.31. 2) The 'Title I Services Ceiling Price" (Section 1.12) is increased from $175,000 to $875,215.31. 3) The "Title II Services Ceiling Price" (Section 1.15) remains unchanged at $0.00. 4) The fixed fee (Section 3.4) is increased from $17,255.40 to $77,569.67. 5) See Attachment A for modifications to Section 3, 6, 7, 13, 17 and 35. 6) See Attachment Al, A2 and A3 for modifications to Appendix A -- Justification of fees and costs. 7) See Attachment B1, 62, and B3 for modifications to Appendix B — Subconsultant Agreement. 8) See Attachment C1 for modifications to Appendix C — Certification of Consultant. 9) The completion date (Section 17.1) for Job No. 040505 is changed from March 26, 2007 to December 31, 2010 for both projects. See Attachment D1 for modifications to Appendix D. Supplemental Agreement No. 1 Page 1 of 2 FEEDC P.E. City of Fayetteville Washington County, Arkansas ,Ji IN WITNESS WHEREOF, the parties execute this Supplemental Agreement No. 1, to be effective upon the date set out above. Carter & Bur.ess, Inc. Kevin P. -� y BY: City of Faye eville, Arkansas Mayor Dar foody BY: Ice r°s.=h Mayor Supplemental Agreement No. 1 Page 2 of 2 FEEDC P.E. City of Fayetteville Washington County. Arkansas Supplemental Agreement No. 1 Job No. 040505 F.A.P. HPP2-2816(1) ATTACHMENT A • COSTS, FEES, AND PAYMENT - The following shall be added to or revised in Section 3. The existing schedule of salary ranges shown in 3.2.1.1 shall be deleted and replaced with the following. Project Director Project Manager Transportation Planner Senior Engineer Engineer!! Engineer 1 Engineering Designer CADD Technician II CADD Technician 1 Party Chief Survey Tech Landscape Architect Environmental Scientist Administrative Assistant Senior Environmental Scientist Senior Environmental Planner Environmental Planner Land Surveyor Survey Crew Salary Range (Dollars/Hour) Min. Max. 40.00 75.00 40.00 60.00 40.00 60.00 45.00 55.00 30.00 45.00 20.00 35.00 25.00 35.00 20.00 35.00 12.00 25.00 15.00 25.00 12.00 20.00 30.00 50.00 20.00 40.00 10.00 25.00 40.00 60.00 40.00 70.00 35.00 50.00 20.00 40.00 25.00 65.00 • DESCRIPTION OF THE PROJECT - The following paragraphs shall be added to Section 6. The design scope of services includes coordination with local, State and Federal agencies, design surveys, design services, and partial bidding services for proposed improvements for two projects joining to the Fulbright Expressway in Fayetteville, Arkansas. Both projects will be primarily contained within State Highway right-of-way and will include coordination with the FHWA, including application for a break in access. The City of Fayetteville will coordinate and submit plans and specifications for review to the AHTD in accordance with the AHTD "City Engineer Projects" list. The Engineer's scope of services, submittal schedules and associated fees are based upon the City of Fayetteville or the Engineer performing "the construction inspection, materials testing and AHTD performing the bid letting." Title II services will be included under another supplemental agreement. This Supplemental Agreement and the services described herein are incorporation with and reference the Agreement of Understanding between the City of Fayetteville and AHTD supported by the City of Fayetteville Resolution No. 81-06 and complies with applicable provisions of the Agreement of Understanding. Attachment A Page 1 of 15 FEEDC P.E. City of Fayetteville Washington County, Arkansas Protect 1 — Flyover Bridge The project includes the design of a direct connection from northbound US 71B, just north of the Millsap Road/US71 intersection, to westbound Fulbright Expressway and Mall Avenue. The proposed alignment will include the widening of northbound US 71 B from two lanes to three lanes which will split to provide a single lane ramp to the west while maintaining two lanes to the east on northbound US 71 B. The proposed ramp alignment will span eastbound Fulbright Expressway to northbound US71B, southbound US71B, and southbound US71B to westbound Fulbright Expressway on a flyover bridge. The single lane ramp will widen to two -lanes and split after the bridge to provide access to westbound Fulbright Expressway and the CMN Business Park at Mall Avenue. A traffic signal is anticipated at the proposed intersection with Mall Avenue. No improvements to Front Street (paralleling US71 B on the east) are anticipated. No water and sewer relocations are anticipated and therefore no design fees are included in this scope of work for the above described project (Project 1). The bridge is anticipated to be a single unit curved plate girder bridge with single column hammerhead type intermediate bent(s). It is anticipated that mechanically stabilized earth (MSE) walls will be used along both the approaches as necessary. Protect 2 - Roundabout The project includes widening the existing off ramp at the intersection with North Hills Boulevard, Futrall Drive, and Millsap Road to two lanes and providing a bypass lane for westbound traffic on Futrall Drive. The improvements on Fultrall Drive are anticipated to be less than 1,200 linear feet. The project also includes replacing the existing four-way stop at the button hook ramps intersection with North Hills Boulevard, Futrall Drive, and Millsap Road with an approximate 100 -ft inside radius roundabout. The proposed improvements east of the roundabout are projected to tie to the existing roadway within 400 feet of the roundabout's eastern edge. It is anticipated that existing City of Fayetteville water and sewer facilities will require partial or full relocation as a part of Project 2. The relocation and tie-in for these utilities shall be within the right- of-way required for the project. The Arkansas Department of Health review fee will be paid for by the City of Fayetteville. The design services outline herein are not necessarily required for both projects. Project 1 includes bridge, lighting and traffic signal design; Project 2 includes the utility relocations. In general, all other design services are common to both projects. • INFORMATION AND TITLE I SERVICES TO BE PROVIDED BY CONSULTANT — The following shall be added to Section 7. 7.5 Roadway and Bridge Design Guidelines and Data Roadway Design will be done in accordance with AASHTO's "A Policy on Geometric Design of Highways and Streets, 2004" and "Roadside Design Guide, 2002". Designs will also meet requirements as set forth in the latest edition of the "Manual of Uniform Traffic Control Devices" (MUTCD). Development and assembly of plans under this agreement shall generally conform to AHTD Roadway Design Plan Development Guidelines and Roadway Design Training Guide. Construction specifications shall be the current AHTD "Standard Specifications for Highway Construction". The bridge structure will be designed according to AASHTO LRFD Bridge Design Specifications, 4th Edition, including all applicable interims, and the requirements of the AASHTO Guide Attachment A Page 2 of 15 FEEDC P.E. City of Fayetteville Washington County, Arkansas Specifications for Horizontally Steel Curved Highway Bridges, 2003 Edition, and all relevant Arkansas Highway and Transportation Department design memorandums. The bridge will be designed for the HL -93 live load, agency specified overload vehicle(s), and Seismic Zone "1" forces. The MSE walls will be designed according to AASHTO LRFD Bridge Design Specifications, 4th Edition, including all applicable interims. The Engineer will establish the line and grade and general details of the retaining walls. The external and global stability will be examined and recommendations will be made by the geotechnical engineer. The geotechnical engineer shall provide the maximum bearing pressure of the existing foundation material and any recommendations for undercutting and allowable pressure of backfill. All geotechnical data gathered under this contract will be provided to the wall vendor. The wall vender will design the wall based on the profiles provided by the Engineer. The Roundabout will be designed in conformance to FHWA Publication #FHWA-RD-00-067. Final plans, specifications, and quantities shall be consistent with AHTD procedures. All plans and survey shall be in U.S. Foot Units and based on AHTD's survey control system. All survey work shall be completed by an AHTD certified consultant in accordance with Attachment E "General and Detailed Scope Of Work for Control Surveys, Design Surveys, and Land Surveys. Electronic versions of all final plan sheets and drawings shall be delivered on CD Rom to the City of Fayetteville and AHTD in Microstation format (Version 8) with all reference files attached and set to Toad automatically. Prior to submission to the City of Fayetteville and the AHTD any preliminary or final data (e.g., studies, reports, bridge layouts, plans, drawings, designs, or documents) the Engineer will employ adequate Quality Control procedures to assure the accuracy, consistency, and validity of the material submitted. 7.5.1 Project Coordination 7.5.1.1 Kick-off Meeting A kick-off meeting between the City of Fayetteville, the Engineer and the Arkansas Highway and Transportation Department will be held to review the project requirements. The goal of this meeting will be to establish a firm foundation for the project based on a common understanding of the City of Fayetteville's needs and the project requirements. During the course of this meeting several issues will be discussed. They include, but are not limited to: • Project schedule • Performance expectations • Key project issues • Design Criteria • Communication Protocol 7.5.1.2 Design Criteria Design Criteria which details standard parameters for roadway, drainage and bridge design will be established. This Design Criteria shall be submitted to both the City of Fayetteville and the AHTD for written approval before beginning design. Attachment A Page 3 of 15 FEEDC P.E. City of Fayetteville Washington County, Arkansas 7.5.1.3 AHTD Coordination The City of Fayetteville will coordinate and submit plans and specifications for review to the AHTD in accordance with the AHTD "City Engineer Projects" list. Coordination will include, but not be limited to: • Providing design criteria for review • Provide/coordinate break in access and environmental documentation with the AHTD/FHWA • Submittal of Plans to the AHTD at the 50%, 90%, and 100% completion stages 7.5.1.4 FHWA Coordination Coordination of review and required approvals by FHWA will be handled by AHTD. 7.5.1.5 Utility Coordination The Engineer will furnish plans to all known utility owners potentially affected by the project at each percent complete submittal noted in the contract. Meetings will be held at the 50% and 100% stages. The submitted plans will contain the surveyed locations of the observed and marked utilities. The Engineer will incorporate electronic utility data of known improvements provided by the utility within the project limits into the drawings if submitted to the engineer prior to the review submittal and if the data is in a similar format and on the same coordinate system. 7.5.1.6 City of Fayetteville Coordination The Engineer will attend coordination meetings with the City of Fayetteville and other agencies as required up to a maximum of ten. 7.5.2 Planning The Engineer will coordinate with the City of Fayetteville and the AHTD and submit for approval the required documentation for a break in access as noted in the AHTD publication "Procedures for New or Revised Freeway Access in Arkansas." 7.5.2.1 Break in Access 7.5.2.1.1 Step 1 — General Concept Review This step was completed under a previous contract with the City of Fayetteville. The concepts for Project 1 and Project 2 were approved by the City of Fayetteville and the AHTD. 7.5.2.1.2 Step 2 — Engineering Operational Analysis The purpose of this step is to evaluate the specific operational effects of the proposed ramp in Project 1. Break in access is not required in Project 2. This will be done by building on the information generated in Step 1. The Engineer will perform an operational analysis of the proposed access to demonstrate that no or only minimal adverse impact to safety and operations of the freeway facility will occur. The methodology from the current TRB Highway Capacity Manual (HCM) or the current version of the Highway Capacity Software (HCS) will be used to perform the needed engineering analysis. The operational analysis will use traffic data, developed from previously obtained data, based on the opening year and a design year 20 years from the date when the project is scheduled to be completed and open to traffic. The operational impact of the freeway between the proposed new/revised access and the adjacent existing interchanges on either side will be analyzed. The analysis areas are defined Attachment A Page 4 of 15 FEEDC P.E. City of Fayetteville Washington County, Arkansas by the Fulbright Expressway east of North Gregg Avenue and west of the Fulbright Expressway's connection to US 71 B (North College Avenue). The model will represent adequate safety to accommodate weaving, diverging, and merging maneuvers. The proposal and the supporting documentation will demonstrate that a reasonable analysis has been performed and that safety and traffic operations along the freeway will not be adversely affected by the proposed new or revised access. The appropriate number of copies of the proposal will be submitted to the City of Fayetteville and the AHTD Chief Engineer. The proposal will contain the following information. • Clear description of the project including plan and profile data • purpose and need • local background information • any issues of concern or controversy • documentation of the City of Fayetteville's long range transportation planning • other options considered • estimated cost • relationship with other controlled or State maintained facilities • proposed/future traffic data • design criteria • warrant analysis for Mall Avenue traffic signal If the AHTD elects to continue in the pursuit of a continuous flow intersection near the proposed improvements, this traffic data must be provided to the Engineer by the AHTD for inclusion within 30 days from Notice to -Proceed. 7.5.2.1.3 Step 3 — Final Review and Approval The Engineer will coordinate and provide the required (Steps 1 and 2) items to the City of Fayetteville, AHTD and the FHWA for a review upon completion of the project as noted in the AHTD publication. 7.5.3 Environmental Assessment - The following scope of services and approach assumes the project will be a Categorical Exclusion for environmental permitting. Environmental permitting outside of Categorical Exclusion is not included in the scope and will be considered extra services. 7.5.3.1 Environmental Documentation The Engineer will perform social, economic, and environmental studies for inclusion in the environmental documentation. One alignment will be analyzed. The goal is to provide the documentation necessary to obtain AHTD approval of a Categorical Exclusion (CE) document. The work to be performed by the Engineer shall consist of preparing a CE document for the proposed project in accordance with AHTD and FHWA policies and procedures. It is anticipated that minimal additional right-of-way is required. Attachment A Page 5 of 15 FEEDC P.E. City of Fayetteville Washington County, Arkansas The objectives of this task are: (1) to describe the existing social, economic and physical conditions within the corridor; (2) to identify and evaluate the short-term, long-term and impacts of the proposed improvements; and (3) to identify and recommend mitigation measures to be incorporated in the design and/or operation plan for the project. The services described herein are based on National Environmental Policy Act (NEPA) processes. The following describes the work to be performed for each task: 7.5.3.1.1 Data Collection - This task includes obtaining publicly available information from federal, state, and local agency sources and databases, pertinent project information available from the City of Fayetteville and AHTD as well as field surveys. Perform site visits to identify and assess environmental constraints, potentially sensitive areas, habitats, hazardous material sites, and landscapes. 7.5.3.1.2 Evaluate Potential Social, Economic, and Environmental Effects of the Proposed Action - The Engineer will describe the affected environment and environmental consequences for each issue and resource to be discussed in detail as listed below. 7.5.3.1.3 Community Impact Assessment/Social Analysis - Use appropriate data sources, such as the U.S. Census, visual surveys, maps, and aerial photographs to determine the potential for social impacts. Potential social impacts to be documented include: • Demographics (population, ethnic/racial distribution, and income) based on the 2000 U.S. Census and available future (2030) projections. • Existing and anticipated land uses in the project area (community services, schools, etc.). • Travel patterns and access for pedestrians, bicycles, transit, and vehicles. • Identify the racial, ethnic, and income level of affected individuals and communities to determine any disproportionate impacts on any minority or low-income individuals or communities in accordance with Executive Order 12898. • Limited English Proficiency — Improving access to services for persons with limited English proficiency in accordance with Executive Order 13166. • Qualitatively evaluate economic impacts using available information. In addition, major employers and activity centers in the area will be identified. 7.5.3.2 Cultural Resources - Archeological impact evaluation based on state records research and an on-site inspection. Develop a letter report documenting existing impacts or other conditions which may preclude the presence of intact archeological deposits within the project area for a proposed project. The purpose of an impact evaluation is to determine whether conditions in the project area are suitable for preservation of archeological deposits with sufficient integrity to be eligible for inclusion in the National Register of Historic Places (NRNP) or for designation as state landmarks. Historic structure evaluation will be based on state records research and an on-site inspection within the area of potential effect (APE) (i.e., 150 feet on either side of the project limits), the survey will include research of state records and photographic documentation of any potentially historic structures within the APE. The surveys will provide sufficient information (i.e., a Phase I survey and report) to allow the SHPO to make a determination of effect regarding the project. It is anticipated for budgeting purposes that the SHPO will determine a "letter report" is acceptable. Attachment A Page 6 of 15 FEEDC P.E. City of Fayetteville Washington County, Arkansas All work under this task shall be completed by SPEARS, Inc, in accordance customary AHTD guidelines and format. 7.5.3.3 Biological Investigations The Engineer will conduct wetland surveys and delineations to determine the limits of all jurisdictional waters of the United States and potential jurisdictional wetlands within the project limits. The area of project impact to jurisdictional waters, including wetlands, will be determined to permit the project under Section 404 of the Clean Water Act. Wetlands will be delineated using the U.S. Army Corps of Engineers (USAGE) Wetland Delineation Manual of 1987. The Engineer will contact the U.S. Fish and Wildlife (USFWS) Arkansas Game and Fish Commission (AG FC) to ensure all state and federally listed threatened and endangered species of concern are identified, as well as their habitat areas, to avoid/minimize impacts. This coordination will assist in providing guidelines from these agencies on existence, habitat and mitigation. If suitable habitat for any listed threatened or endangered species is encountered within potential location alternatives, it may be necessary to survey for the species. Presence and absence surveys for any listed threatened or endangered species are not included as a part of this scope. A habitat analysis will be conducted to identify all sensitive natural plant communities, all dominant plants within the affected habitat and the impacted area (in acres) of all woody vegetation within the project limits. 7.5.3.4 Hazardous/Regulated Materials The Engineer shall conduct a literature and database review and a visual survey to identify potential hazardous/regulated material sites in the vicinity of the proposed project. The results of this effort shall be documented in the CE. The work shall include: 7.5.3.4.1 Overview and Summary of Hazardous Materials Sites within Study Area - This initial screening will include a review and evaluation of applicable state and federal regulatory agency databases. 7.5.3.4.2 Identification of Sites of Concern - A review and evaluation of the following list will be performed for the reasonable and feasible alternatives. CERCLA, NPL, RCRA, RST, LRST, State Superfund, city/county Solid Waste Landfills. 7.5.3.4.3 Visual survey of study area. 7.5.3.5 Other Environmental Studies, Analyses and Investigations: The Engineer shall conduct other environmental studies, analyses and investigations in accordance with FHWA/AHTD requirements for a CE for a transportation improvement project. The other environmental studies, analyses, and investigations will include the following: water quality, floodplains, air quality, noise analysis and modeling, wildlife and vegetations, aesthetics, Section 4(f)/6(f) properties, items of special nature, and construction. 7.5.3.6 Public Meeting The Engineer will plan, coordinate, participate in, and assist the City of Fayetteville in conducting one Public Meeting near the project area. The Engineer will identify the logistics involved in selecting the meeting site with the City of Fayetteville. The City of Fayetteville will subsequently secure/reserve and pay any rental costs for such site and any necessary equipment. Attachment A Page 7of15 FEEDC P.E. City of Fayetteville Washington County, Arkansas The Engineer will determine area media publications and subsequently prepare and publish a Public Meeting notice. The Engineer will prepare sign -in sheets, comment sheets, and other materials for the Public Meeting as necessary. The Engineer will provide four (4) personnel to support the Public Meeting. The Engineer will develop legal notices for inclusion in local newspapers within the study area to inform the public of the upcoming meeting. The Engineer will submit the draft text for the legal notice to the City of Fayetteville for review and approval. Upon approval from the City of Fayetteville, the Engineer will distribute a public meeting notice to the newspapers accordingly. The City of Fayetteville will be responsible for payment of the publication of legal notices and ads. As directed by the City of Fayetteville and AHTD, the Engineer will obtain Project Mailing List database from the City of Fayetteville and update as necessary. The Engineer will develop and maintain the Project Mailing List database of names/addresses to be utilized in distributing the Public Meeting notice. Persons attending the Public Meeting will be added to the database when requested by the same. The Engineer will compile comments received at the Public Meeting and document the same in the form of a compact, bound report which will include comments cards, letters, attendance sheets, summary of input, response to public comments, etc. This will include photographs or copies of informational displays, handouts etc 7.5.3.7 Prepare Categorical Exclusion Document A Draft CE will be prepared and submitted to the City of Fayetteville, AHTD and FHWA for review and comment. Any necessary revisions to the Draft CE will be incorporated. All work on the project shall conform to the applicable requirements of the AHTD/FHWA as defined at the time of the notice to proceed. Sources of material will include data received from the AHTD and other federal, state, regional, and local governmental and quasi -governmental agencies and field investigations. This Scope of Services does not include the preparation of an individual or programmatic Section 4(f) Evaluation (required for impacts to parkland, recreation land, historic sites), conducting or attending a public hearing, right -of -entries, formal or informal Section 7 consultation with the USFWS biological assessment/biological evaluation (associated with endangered species/habitat impacts), USAGE Section 10 permit, USAGE Section 404 Individual Permit, USAGE field verification, adjustment of staked boundaries subsequent of a USAGE field verification visit, Arkansas Department of Environmental Quality (ADEQ) Section 401 Tier II permitting, any mitigation designs or plans associated with Section 404 permitting. Any changes to the standard regulations after the Notice -to -Proceed that require additional effort would require a supplemental agreement as agreed upon by both parties. 7.5.4 Surveying Services Surveys will be conducted to create and augment topographic mapping, establish project control, and locate utilities and soil borings. All survey work shall be completed by NTB Associates, an AHTD certified consultant, in accordance with Attachment E "General and Detailed Scope of Work for Control Surveys, Design Surveys, and Land Surveys. All services performed shall be consistent with Arkansas minimum standards and in compliance with Arkansas laws and regulations governing the practice of Land Surveyors and with all Federal, State and Local laws, regulations and ordinances applicable to the work. A detailed Scope of Services and fee justification is contained in the subconsultant contract in Attachments B3 and A3. Attachment A Page 8 of 15 FEEDC P.E. City of Fayetteville Washington County, Arkansas 7.5.4.1 Title Services Information gathered in this task will be utilized to complete land surveys and prepare a strip map depicting parcels and the proposed right of way. According to AHTD's records both projects will involve two parcels each. All work under this task shall be completed by John Elk, a licensed Abstractor in the State of Arkansas, in accordance with Attachment E "General and Detailed Scope of Work for Control Surveys, Design Surveys, and Land Surveys. 7.5.5 Geotechnical Services The Engineer will obtain and utilize the expertise of Grubbs, Hoskyn, Barton and Wyatt for geotechnical engineering services for the project including wall and bridge recommendations, borings, subgrade examination, and pavement recommendations. A detailed Scope of Services, Costs, Fees, Payments and Rate Schedules, and fee justification is contained in the subconsultant contract in Attachments B1, B2, and A2. 7.5.6 Design 7.5.6.1 Schematic Design (15% Submittal) Roadway and Bridge Design shall include the following. 7.5.6.1.1 A continuous roll plot depicting ortho-photography overlain with proposed roadway geometry at a scale of 1 "=200' and conceptual bridge layout will be provided to the City and the AHTD. 7.5.6.1.2 A warrant analysis for the proposed traffic signal in Project 1 will be submitted to the City of Fayetteville and AHTD. 7.5.6,1.3 Relocation options of existing water and sewer facilities will be identified and coordinated/confirmed with the City of Fayetteville for Project 2 only. 7.5.6.2 Preliminary Design (50% Submittal) In this phase of the design, comments from the 15% review will be incorporated into the design and plans will be developed Tasks to be completed in the preliminary design phase include: 7.5.6.2.1 Roadway Design shall include the following. • Title Sheet - The title sheet shall generally conform to the AHTD standard title sheet. • Typical Sections The typical sections will include notes pertaining to slopes, tolerances, leveling, and other items. The typical sections will contain information depicting the width of the subgrade, all lanes, shoulders, and clear zones. The side slopes (run/rise) and finished grade cross slopes (ft./ft.) will also be shown. The point of profile will be defined and the location of pipe underdrains if needed will be illustrated. The location and shape for all ditches will be also be depicted. Based on traffic data and geotechnical investigations, pavement design recommendations will be delivered to the City of Fayetteville and AHTD for their review and approval. Pertinent data and design calculations will be provided as well as the actual pavement section recommendations. The approved pavement designs will be incorporated into the typical sections. • Special Details Project specific details required to properly construct elements of the job that are not covered in the standard drawings or other plan drawings will be developed. Attachment A Page 9 of 15 FEEDC P.E. City of Fayetteville Washington County, Arkansas • Maintenance of Traffic Signing Details The maintenance of traffic signing details will suggest a sequence of construction to complete major phases of the project. It will clearly identify barricades to be placed, striping to be removed, striping to be placed prior to diversion of traffic, and possible detour routes and the stages required to maintain traffic during construction. These details will supplement AHTD standard drawings TC -1, TC -2, TC -3, TC -4, and TC -5. • Plan and Profile Sheets The plan and profile sheets will contain information including the following in the plan view: proposed centerline and travel lanes, existing topography, horizontal geometry (curve data, PIs, bearings), north arrow, lane and shoulder dimensions, taper dimensions, proposed driveways and side streets, proposed cross drains and related construction notes, bridge end stationing, guardrail locations, turning radii, limits of existing and proposed right-of-way and control of access (including fence), construction limits, location of right-of-way points and benchmarks, floodplain limits, and other data as required. The plan and profile sheets will contain information including the following in the profile view: proposed vertical geometry (including VPIs, grades, and ditch grades), superelevation station limits, benchmarks, existing ground profile, and drainage information. • Traffic Signal Plans — Based upon the results of the warrant study noted in sections 7.5.2.1.2 and 7.5.6.1.2, if warranted and approved, traffic signal plans will contain conceptual layout, signal and electrical plans. • Water and Sewer Facilities As directed by the City of Fayetteville and based on findings from the schematic design phase the Engineer will produce plans related to the relocation of existing water and sewer facilities which are directly affected by the project. 7.5.6.2.2 Bridge Design shall include the following. • Establish Bridge Geometry Field surveys and proposed roadway geometry will be utilized to develop bridge horizontal and vertical geometry. Other considerations in developing bridge geometry include minimum clearances and opening requirements, recommended end slopes and foundation types, superstructure type and depth. The deck width will be set to provide the required stopping sight distance. The number and spacing of girders, will be set. The schematic cross-section sketch of the superstructure will include the deck thickness. The submitted bridge layout sheet(s) will also include the topography and the design, construction, and material specifications. Coordination of review and required approvals by FHWA will be handled by AHTD. • Preliminary Member Sizes Preliminary girder runs will be done to determine girder depth and overall superstructure depth. The number of columns and preliminary column diameters will be determined. The foundation type will be determined based on geotechnical information. Footing depths will be set and pile sizes and lengths estimated. • Prepare Bridge Layouts and Typical Sections This task will consist of developing sheets that depict the location, geometry, type, length, existing topography, deck thickness, typical material, and width of the bridges in plan and elevation. In addition, these sheets will show the number and spacing of girders, Attachment A Page 10 of 15 FEEDC P.E. City of Fayetteville Washington County, Arkansas intermediate bent configuration, and foundation type in a cross-sectional elevation. Written approval of bridge layouts by the City of Fayetteville, AHTD and the FHWA will be required before detailed bridge design and plans will begin. • Conceptual Bridge Lighting Plans The submittal will contain recommendations for the bridge lighting concepts. 7.5.6.2.3 50% Submittal Prepare and deliver four (4) sets of half-size plans to the City of Fayetteville for review by AHTD. 7.5.6.3 Final Design (90/100%) The objective of this phase is to complete roadway, bridge, and right-of-way plans for the project. In the final design phase, comments from the 50% submittal will be addressed, all quantities will be calculated, right-of-way plans developed, and a construction cost estimate calculated. The final plans review will be performed and comments will be incorporated into the final plans. Comments from the 50% submittal will be incorporated and final design of the roadway and bridge will proceed with the written approval by the City of Fayetteville or the AHTD. Tasks to be completed in the final design phase include: 7.5.6.3.1 Final Roadway Design • Incorporate 50% review comments into 90% plans Comments from the review of 50% plans will be incorporated in 90% plans and all sheets will be updated with appropriate quantity callouts once quantities are tabulated. • Permanent Pavement Marking Details The permanent pavement marking details illustrate pavement markings and traffic sign placement. All signing, striping and delineation will be in accordance with the latest edition of the Manual of Uniform Traffic Control Devices and shall conform to AHTD and federal regulations, laws and policies. These details will supplement AHTD standard drawings PM -1 and PM -2. • Survey Control Sheets Survey control sheets will show the horizontal and vertical control points and horizontal alignment data in plan view at the appropriate scale. The following information will be provided: Traverse Point Table—Point number, northing, easting, and elevation (if applicable). Horizontal alignment data—Curve number, point type (PC/PI/PT), station, northing, and easting. The appropriate notes will also be included. • Erosion Control Sheets Erosion control plans will be developed and will include temporary measures that will be put in place at the start of construction. The information for temporary measures include the location of silt fences (station/offset at PIs), rock berms, sediment basins, as well as other strategies to prevent pollution of streams by stormwater runoff from the project site. Permanent erosion control measures that will be left in place after construction is complete will also be noted. • Cross Sections Cross sections for all roadways will be shown at a 1:1 scale and include the items required in the "Roadway Design Plan Development Guidelines". In addition, any match Attachment A Page 11 of 15 FEEDC P.E. City of Fayetteville Washington County, Arkansas lines will be labeled and sections will be provided at bridge ends, begin/end tapers, nose points, begin/end auxiliary lanes, and any pipes/culverts perpendicular to centerline construction. Inlet and outlet sections will be shown for pipes/culverts on skews. • Water and Sewer Facilities The Engineer will produce plan and profile sheets related to the relocation of existing water and sewer facilities which are directly affected by the project. • Quantities Quantities will be calculated and tabulated using the 2003 Standard Specifications for Highway Construction and the appropriate supplemental and job specific special provisions and AHTD's Roadway Design Plan Development Guidelines and Roadway Design Training Guide. The quantity sheets will display the tabulated quantities in typical AHTD format. A summary of quantities sheet will be provided that tabulates all quantity items by pay item number, description, unit, and quantity. The quantity sheets and summary of quantities will be inserted into the plans between the permanent pavement marking details and the survey control sheets. 7.5.6.3.2 Final Bridge Design • Superstructure Design Design activities include, traditional deck design, girder, splice, cross frame, stiffener, shear connector and bearing designs. The preliminary girder runs will be refined and final member sizes determined. The elastomeric bearings will be designed in accordance with AASHTO and AHTD Bridge Memorandums. • Substructure Design Design activities include the design of intermediate bents and end bents. This will be accomplished by developing loads in compliance with AASHTO criteria and modeling the substructure units to produce member force envelopes for component design. • Bridge Lighting Design Design activities include finalization of the lighting plan, appropriate details for installation and special provisions in the specifications. • Detailed Bridge Plans Construction plans will be developed containing end bent and intermediate bent details; deck, girder, connection, reinforcing, deflection and concrete placement details; parapet, expansion joint, and bearing details along with project specific general notes. • Calculate quantities Bridge quantities will be calculated and grouped by bridge, bridge component, and item number. The quantities will be calculated in accordance with the 2003 Edition of the AHTD "Standard Specifications for Highway Construction" and reported to the accuracy indicated on the January 191 1997 memorandum entitled "Limits to Show on Bridge Quantity Sheets" 7.5.6.3.3 Right -of -Way Documents Right-of-way design activities consist of analysis/calculations and the preparation of right-of- way documents for 2 tracts on each project. Submittals to City of Fayetteville for the review of the right-of-way plans and parcel surveys shall be made as follows. Project 1 — Fly -over Bridge Attachment A Page 12 of 15 FEEDC P.E. City of Fayetteville Washington County, Arkansas Submittals to City of Fayetteville for review of the right-of-way plans and parcel surveys shall be made in accordance with Attachment F "AHTD State Preparation and Submittal of Right of Way Plans." Transfer documents for the proposed right of way should be in name of the Arkansas Highway Commission. All rights of way to the Highway Commission should be prepared on standard AHTD documents for Fully Controlled Access Facilities. Control of access will have to be revised along Fulbright Expressway and will require FHWA approval. Project 2 - Roundabout Submittals to City of Fayetteville for review of the right-of-way plans and parcel surveys shall be made in accordance with standard City of Fayetteville format. Transfer documents for the proposed right of way shall be in the name of the City of Fayetteville. Right-of-way plans will be submitted at the 90% level for review. 7.5.6.3.4 Right of Way Monumenting and Final Plat The Right of Way will be monumented, after property is acquired and or donated and with the approval of the AHTD to proceed. Monuments shall be set at all Right of Way breaks, and at all property lines and "40 Acre" lines crossed by the Right of Way line. Land corners, such as Section Corners, Quarter Corners, and Sixteenth Corners used as the basis of legal descriptions for properties to be acquired shall also be set, if an acceptable monument was not found. Additional points along the Right of Way will be set to insure a minimum distance of 500' to 750' between monuments. Each point shall set using the monument assembly and stampings prescribed and according to AHTD procedures described in AHTD Surveys Manual, Requirement and Procedures for Design Surveys and Land Surveys. Standard monument materials will be furnished by AHTD. This includes rebar, 2" caps, witness post, and sign. Monument caps with specific stampings will be used. Prepare a final plat that shows all monuments set (or witnessed) according to State minimum standards and submit to the City of Fayetteville. 7.5.6.3.5 Develop Construction Cost Estimate and Special Provisions A cost estimate will be prepared based on job quantities and current weighted average unit prices. Job Specific Special Provisions will be prepared in the standard AHTD format for each Job. • Submit 90% plans Prepare and deliver four (4) sets of half-size plans and two (2) sets of cross sections. • Incorporate 90% Review Comments and Submit 100% plans Prepare and deliver one set of full size plans sealed and signed and cross sections on bond paper. 7.5.6.4 SWPPP The Engineer will prepare a Storm Water Pollution Prevention Plan (SWPPP) for the City of Fayetteville's submittal and use for the project. 13 DELIVERABLES The following data shall be revised and/or added to Section 13 Attachment A Page 13 of 15 FEEDC P.E. City of Fayetteville Washington County, Arkansas 13.1 Break in Access The submittal shall include, documentation for a break in access as noted in the AHTD publication "Procedures for New or Revised Freeway Access in Arkansas" including: • The City approved alternatives FEEDC Traffic Study • Conceptual drawings of the proposed improvements • VISSIM operational analysis of the proposed improvements • Signal coordination data • Weave calculations • Existing roadway data and tie-in locations • Purpose and need and public involvement data • Construction cost estimates • Safety issues • Warrant Analysis for traffic signal at Mall Avenue • Design Criteria 13.1.1 Environmental Environmental Deliverables shall include the fallowing: • Archeological Background Study Technical Report prior to CE (4 copies) • Newspaper advertisements and/or Legal Notices (English and Spanish). • Public Meeting announcement. • Project Mailing List database, updated as necessary, Microsoft Excel • Technical handouts for the Public Meeting (up to 100 hard copies). • Agenda for the Public Meeting (up to 100 hard copies). • Comment forms for the Public Meeting (up to 100 hard copies). • Sign -in Sheets for the Public Meeting (up to 10 hard copies). I. Exhibits/displays for the Public Meeting (up to 10 exclusive displays). • Bound Report summarizing the Public Meeting (2 copies). • Draft CE submittal to City of Fayetteville (up to 10 copies). • Draft CE submittal to the AHTD (up to 10 copies). • Draft CE submittal to the FHWA (up to 10 copies). • Final CE submittal to City of Fayetteville, the AHTD and the FHWA (up to 10 copies each). 13.2 Design The roadway/bridge portion of the project will have three (3) distinct reviews at 15%, 50%, and 90%. Submittals for review will be packaged by job. The deliverables at each review and project completion (100%) will be as follows for each Job Number: 13.2.1 Schematic Design (15% Submittal) 13.2.1.1 1"=200' Roll Plot of proposed improvements on ortho-photography and 2 copies of the conceptual bridge layout. 13.2.2 Preliminary Design (50%) will include four (4) half size sets of plans consisting of the following sheets. • Title Sheet • Roadway Typical Sections • Special Detail Sheets • Maintenance of Traffic Sheets • Plan & Profile Sheets • Ramp Profile Sheets • Signalization Plans • Interchange Layouts • Culvert Sections Attachment A Page 14 of 15 FEEDC P.E. City of Fayetteville Washington County, Arkansas • Bridge Layouts 13.2.3 Final Submittal (90/100%) will include four (4) half sized sets of plans and two (2) sets of cross sections for the 90 percent submittal. The Final submittal will consist of one (1) full sized sets of plans on bond paper. The Final submittal will also consist of one (1) full-size set of signed and sealed bridge plans on bond paper to the Bridge Division. The Department's comments for each submittal will be incorporated into each subsequent submittal. • Title Sheet • Index of Sheets, List of Governing Specifications & General Notes • Roadway Typical Sections • Special Detail Sheets • Maintenance of Traffic Sheets • Erosion Control Plan • Roadway Quantities • Bridge Quantities • Summary of Quantities • Survey Control Detail Sheets • Plan & Profile Sheets • Ramp Profile Sheets • Interchange Layouts • Signalization Plans • Culvert Sections • Bridge Layouts • Bridge Substructure Details • Bridge Superstructure Details • Standard Drawings • Cross Sections • Special Provisions • Engineer's Cost Estimate • Design Calculations • Geotechnical Report 13.2.4 Right -of -Way Documents will include warranty deeds and 11"x17" right-of-way documents. 13.3 SWPPP Submittal The SWPPP will contain the necessary data needed to obtain a SW PPP for the project, including the AHTD, ADEQ and City of Fayetteville data and details. 17. TERM, COMMENCEMENT, AND COMPLETION The following sentence shall be added to Section 17.3. The scheduled completion dates for Projects 1 and 2 is detailed in Attachment D1 to Appendix D. 35 NOTICE The following data shall be revised in Section 35.1.2 35.1.2 To the Consultant: Carter & Burgess, Inc. Attn: Kip Guthrie, PE 3729 N. Crossover Road, Suite 111 Fayetteville, Arkansas 72703-5538 Attachment A Page 15 of 15 FEEDC P.E. City of Fayetteville Washington County, Arkansas Attachment Al Job No. 040505 F.A.P. HPP2-2816(1) FEEDC P.E. (Fly -Over Design - Project 1) City of Fayetteville Washington County, Arkansas Cost per Phase Summary Break in Access Environmental and Permits Schematic Design Preliminary Design Final Design Partial Bidding Services SWPPP AHTD Right -of -Way Plans Design Fee Design Fee Direct Cost Geotechnical Services (estimated) Topographical & Boundary Surveys, ROW Monumentation Fly -Over Design 1of10 Total Fee $28,302.52 $26,986.37 $38,887.60 $103,213.90 $175,564.48 $5,886.13 $8,698.67 $15,970.86 $403,510.53 $9,1 79.00 $26,068.49 $40,041.89 $478,799.91 Attachment A1 Job No. 040505 F.A.P. HPP2-2816(1) FEEDC RE. (Fly -Over Design - Protect 1) City of Fayetteville Washington County, Arkansas SUMMARY OF FEES AND COSTS - TITLE I - FEEDC Fly -Over Design CARTER & BURGESS, INC. 1. Direct Labor Rate/Hour i Man-hours Cost Subtotals Project Director 35200 102.0 35.304.00 Project Manager $46.00 550.0 325,300.00 Senior Engineer $44.50 354.0 315,753.00 Engineer 11 333.00 665.0 321,945.00 Engineer 1 330.50 j 818.0 324,949.00 Land Surveyor $25.50 106.0 $2703.10 Engineer Designer II $25.50 80.0 32,040.00 CADD Tech II $22.25 1 764.0 316,999.00 CADD Tech 1 $15.50 402.0 $623100 Admin. Assistant $14.75 5&0 3826.00 Survey Crew $45.00 4.0 3180.00 Sr. Env. Planner $62.75 28.0 3175700 Env. Planner 345.00 0.0 30.00 Sr Env. Scientist 353.00 28.0 31,484.00 Env. Scientist 326.00 168.0 34.368.00 1Subtotals) 4125.00 $129,839.00 $129,839.00 2. Burden Rate Base Cost Generol Of ce Overhead 177.48% $129,839.00 8230.438.2E � u oas $230.438.21 $230,438.26 3. Direct Costs Full Size Plots 400.00 Shts @ 3500 /Sht = $2000.00 Half Size Plots 800.00 Shts @ 30.50 /Sht = $400.00 Photo copies 400.00 Shts @ 30.14 /Sht = 356.00 Telephone/FAX Charges 20.00 min @ $0.10 /min = 32.00 Express Defveries 10.00 @ 320.00 /Ea = 3200.W Courier Deliveries 15.00 @ 315.00 /Eo = 3225.00 Auto Waage 1600.00 mi @ $0.485 /mi = 3776.00 Air Travel 4.00 RT @ 350000 /RT = 32,000.0E Per Diem 50oys @ 330.00 /Day = 3150.00 Lodging 4 Days @ 360.00 /Day = 3240.0C Auto Rental 4 Doses @ $4500 /Day = 3180.00 Cultural Resources 31,200.0C Deed Research 3750.00 Arkonsas One Call $1,00000 Subtotals ---_-__L_- $9,19.00 $9,179.00 4. Subcontracts Grubbs, Hoskyn, Barton 8 Wyatt. Inc. 326068.49 NTB and Associates. Inc $40,041.89 Fib -Waal 366,110.3E $66,110.38 5. Fee Fee $43,233.27 u oas 343.233.27 $43233.27 6. Total Cost Additional $478,799.91 Fly -Over Design 2 of 10