HomeMy WebLinkAbout142-08 RESOLUTIONRESOLUTION NO. 142-08
A RESOLUTION AWARDING BID #08-52 AND APPROVING
THE PURCHASE OF ONE (1) TRUCK -MOUNTED SEWER
JETTER FROM TRUCK CENTERS OF ARKANSAS IN THE
AMOUNT OF $154,458.00 FOR USE BY THE WATER & SEWER
DIVISION.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #08-52 and approving the purchase of one (1) Truck -Mounted
Sewer Jetter from Truck Centers of Arkansas in the amount of $154,458.00 for use
by the Water & Sewer Division.
PASSED and APPROVED this 15th day of July, 2008.
APPROVED:
By:
ATTEST:
By: 4th/.LL"/ e aftc,
DAN COODY, Mayor - SONDRA E SMITH, City Clerk/Treasurer
David Bragg
Submitted By
City of Fayetteville Staff Re
City Council Agenda h p rb CR
and n `^\
Contracts, Leases or Agn `V -
7/15f2008
City Council Meeting Date
Agenda Items Only
Fleet Operations
Division
Action Required:
Operations
71/5103
/ 4d &ntars
of 04116a5
Department
A resolution awarding Bid #08-52 to Truck Centers of Arkansas in the amount of $154,458.00 for the purchase of one
truck mounted sewer jetter for assignment to the Water & Sewer Division.
154,458.00
Cost of this request
9700.1920.5802.00
Account Number
02080.2007
Project Number
Budgeted Item
X
270, 396.00
Category / Project Budget
Other Vehicles/Equipment
Program Category / Project Name
61,321.00 Vehicles and Equipment
Funds Used to Date Program / Project Category Name
$ 209,075.00
Remaining Balance
Budget Adjustment Attached
Shop
Fund Name
Department Director
6.14, o8
Date
City Attorneyfit fiCC__•
Finance and Internal Service Director
Mayor
c
ate
30 -e
Date
7/d21,—
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number.
Received in City
Clerk's Office
Received in
Mayor's Office
8
1
Comments:
Revised April 16, 2007
/mss • FLEET OPERATIONS e��evl e y 1525 S. Happy Hollow Road Fayetteville, AR 72701
ARKANSAS (479) 444-3495 FAX (479) 4444425
Interdepartmental Correspondence
.. I.i%1e' 'r
2
2
TO: MAYOR/CITY COUNCIL
THRU: GARY DUMAS, DIRECTOR OF OPERATIONS
FROM: DAVID BRAGG, FLEET OPERATIONS SUPT. ..:•-•elee
DATE: June 25, 2008
SUBJECT: Purchase of one Truck Mounted Sewer Jetter with tools
RECOMMENDATION: That City Council approve the purchase of one truck mounted Sewer
Jetter for assignment to the Water & Sewer Division in the amount of $154,458.
BACKGROUND: Bid #08-52 was opened on June 16, 2008 for one truck mounted sewer jetter
for assignment to the Water and Sewer Division. Six bid responses were received. A detailed
tabulation sheet is attached.
The lowest bid from Scruggs Equipment does not meet specifications. The jetter hose reel does
not swivel as specified to facilitate working to the nght or left of the truck Evaluation was done in
cdnjunction with Tom Hubbard, Water and Sewer Superintendent in an effort to determine if the
Vactor unit met the functional requirements of the specification while not technically meeting the
specification. Pictures, drawings and additional information were provided by the bidder and
phone interviews were held with officials and operators of a like machine from Conway Corp
after which Tom and I agreed that the design did not adequately meet the functional
requirements of the Water and Sewer Division
The second lowest bid from MHC Kenworth does not meet the 2 year chassis warranty
requirement and the engine bid is not one of the three acceptable engines specified.
The third lowest bid from Truck Centers of Arkansas meets all specifications. I recommend
acceptance of the bid from Truck Centers of Arkansas in the amount of $154,45&00.
This unit is a replacement for unit #83, a 1997 Ford that was budgeted for replacement in 2005.
Funds are available for this purchase in Fleet Replacement Special Project 02080 — Other
Equipment. •
CC: Gary Dumas
RESOLUTION NO.
A RESOLUTION AWARDING BID #08-52 AND APPROVING
THE PURCHASE OF ONE (1) TRUCK -MOUNTED SEWER
JEIT1ER FROM TRUCK CENTERS OF ARKANSAS IN THE
AMOUNT OF $154,458 00 FOR USE BY THE WATER & SEWER
DIVISION.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #08-52 and approving the purchase of one (1) Truck -Mounted
Sewer fetter from Truck Centers of Arkansas in the amount of $154,458.00 for use
by the Water & Sewer Division.
PASSED and APPROVED this 15th day of July, 2008.
APPROVED: Al l hST:
By: By:
DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Bid 08-52, Truck Mounted Sewer Jotter
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FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
Equipment Committee Correspondence
TO: City of Fayetteville, Equipment Committee
Bobby Ferrell, Chairman Adella Gray
Kyle Cook Lioneld Jordan
FROM: David .Bragg Fleet Operations Supt
DATE: June 23, 2008
SUBJECT: Award of Bid 08-52
Bid #08-52 was opened on June 16, 2008 for one truck mounted sewer jetter for assignment to the
Water and Sewer Division. Six bid responses were received. A detailed tabulation sheet is attached.
The lowest bid from Scruggs Equipment does not meet specifications. The letter hose reel does not
swivel as specified to facilitate working to the right or left of the truck. Evaluation was done in
conjunction with Tom Hubbard, Water and Sewer Superintendent in an effort to determine if the
Vactor unit met the functional requirements of the specification while not technically meeting the
specification. Pictures, drawings and additional information were provided by the bidder and phone
'nterviews were held with officials and operators of a like machine from Conway Corp. after which
.'om and I agreed that the design did not adequately meet the functional requirements of the Water
and Sewer Division.
The second lowest bid from MHC Kenworth does not meet the 2 year chassis warranty requirement
and the engine bid is not one of the three acceptable engines specified.
The third lowest bid from Truck Centers of Arkansas meets all specifications.
I recommend acceptance of the bid from Truck Centers of Arkansas in the amount of $154,458.00.
This unit is a replacement for unit #83, a 1997 Ford that was budgeted for replacement in 2005.
Funds are available for this purchase in Fleet Replacement Special Project 02080 — Other Equipment
Cc:
Gary Dumas
fir, OVE9
6/24i8$
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager:
Special Instructions:
0 <O Co V 0) N A W N -)
'Requester
Barbara Olsen
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'Vendor#
16751
City Of Fayetteville
(Not a Purchase Order)
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TO BE UNIT #9112, FA 709112
AMERICA PER BID SPECS 08-52,
SEWER EQUIPMENT CO OF
WITH SEWER JETTER FROM
FREIGHTLINER M2-106 CHASSIS
Descripl
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Quantity
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'Unit of Issue
$154,458.00
[Unit Cost
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Vendor Name:
TRUCK CENTERS OF ARKANSAS
00.05
$0.00
$0.00
0
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0
$0.00
0 0
0
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0
0
0
0
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1 $154,458.00
Extended Cost
9700.1920.5802.00
Account Numbers J
Requesters Employee #
1940 J
N
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Fob Point:
Ship to code:
050
Subtotal: 154,458.00
Tax: EXEMPT
Total: 154,458.00
02080.2007
Project/Subproject #
Extension:
485
Divison pproval
Taxable
Yes:_ No: XX
m soK
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P.O Number
Requisition No.
1Inventory #
Quotes Attached
Yes: No:
Expected Delivery Date: I
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Fixed Asset # l
117.21.08) Clarice Pearman - Res. 1-41-06.84 142-08 Frage1
From: Clarice Pearman
To: Olsen, Barbara
Date: 7.21.08 1:31 PM
Subject: Res. 141-08 & 142-08
Attachments: 142-08 Truck Centers of Arkansas.pdf; 141-08 Williams Tractor.pdf
CC: Audit; Vice, Peggy
Barbara:
Attached is a copy of the above resolutions passed by City Council, July 15, 2008, regarding Williams Tractor & Truck
Center of Arkansas. The purchase requisitions will be forwarded to Purchasing. Please let me know if there is anything else
needed for this item. Have a good day.
Thanks.
Clarice