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HomeMy WebLinkAbout140-08 RESOLUTIONRESOLUTION NO. 140-08 A RESOLUTION AWARDING BID #08-04 AND APPROVING A FIVE-YEAR CONTRACT WITH AMERIPRIDE SERVICES, INC. TO SUPPLY RENTAL UNIFORMS FOR VARIOUS CITY DIVISIONS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #08-04, Uniforms, and approves a five-year contract with Ameripride Services, Inc. to supply rental uniforms for various City divisions. PASSED and APPROVED this 15th day of July, 2008. APPROVED: ATTEST: By: By: a&x,,,,L0 DAN COODY, Mayor , SONDRA E. SMITH City Clerk/Tre1IRI •l�Y�o .U• •fit E :FAYETTEVILLE: '— clsitia ,, q nU %% tity of Fayetteville Bid 08 04, Uniforms CONTRACT This contract executed this 28th day of May, 2008, between the City of Fayetteville, Arkansas, and Amenpnde Services, Inc. In consideration of the mutual covenants contained herein, the parties agree as follows: 1. Amenpride Services, Inc at its own cost and expense shall furnish all labor, materials, supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services necessary to complete items bid per bid 08-04 as stated in Amenpnde Services, Inc bid proposal, and in accordance with specifications attached hereto and made a part hereof under Bid #08- 04, all included herein as if spelled out word for word. 2. The City of Fayetteville shall pay Ameripnde Services, Inc based on their bid proposal in pricing as shown on bid proposal documents, as submitted in Bid 08-04. Payments will be made after approval and acceptance of work and submission of invoice. Payments will be made approximately 30 days after receipt of invoice. 3. The Contract documents which comprise the contract between the City of Fayetteville and Amenpride Services, Inc consist of this Contract and the following documents attached hereto, and made a part hereof: A. Bid form identified as Invitation to Bid 08-04 with the specifications and conditions typed thereon. B. Ameripride Services, Inc bid proposal. C. The Notice to Prospective Bidders and the Bid Tabulation. Garment Depreciation Schedule 4. These Contract documents constitute the entire agreement between the City of Fayetteville and Ameripnde Services, Inc and may be modified only by a duly executed written instrument signed by the City of Fayetteville and Amenpride Services, Inc. 5. Ameripride Services, Inc shall not assign its duties under the terms of this agreement. 6. Amenpride Services, Inc agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any and all claims for property damage, personal injury or death, arising from Amenpride Services, Inc negligence in performance of this contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth under Arkansas Law. 7. Amenpnde Services, Inc shall furnish a certificate of insurance addressed to the City of Fayetteville showing that he or she carries the insurance stated in Bid 08-04 which shall be maintained throughout the term of the Contract. Any work sublet, the contractor shall require the subcontractor similarly to provide worker's compensation insurance. In case any employee engaged in work on the project under this contract is not protected under Worker's Compensation Insurance, Amenpnde Services, Inc shall provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. The premiums for all insurance and the bond required herein shall be paid by Amenpnde Services, Inc. Amenpnde Services, Inc to furnish proof of licensure as required by all local and state agencies. 9. This contract may be terminated by the City of Fayetteville or Amenpnde Services, Inc with 30 days written notice. 10. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance. 11. Changes in Scope or Price: Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. WITNESS OUR HANDS THIS 10j1 DAY OF •S 2008. CI Y OF VETT FVILL ptk , ARKANSAS cJ.;�%RSy Q s(�'�� • A' E : FAYETTEVILLE; Attest: -.,9s'9Rk........... N5P* J`�`'` '•;N7oN ..°o.. Sondra nth, City Clerk MbEt p'icuse s vim not 6'ad - • (�/ %% VVVVV _CONTRACTORD3.BY y T� NAME AND TITLE ATTEST: CANY SECRET Y BUSINESS A COODY, May v(,{SS3'OS Vitt At Es,bE•trr ACORD T, CERTIFICATE OF LIABILITY INSURANCE Page 1 of 2 05/23/2008 TYPE OF INSURANCE PRODUCER Willis of Minnesota, inc. 1600 Uticia Avenue South Suite 600 Minneapolis, MN 55416 763-302-7100 THIS CERTIFICATE IS ISSUED ONLY AND CONFERS HOLDER. THIS CERTIFICATE ALTER THE COVERAGE AS NO RIGHTS DOES AFFORDED A MATTER OF INFORMATION UPON THE CERTIFICATE NOT AMEND, EXTEND OR BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC# INSURED Amer iPride Services Inc. d/b/a AmerSPrida Linen & Apparel Services 3901 E. Evergreen Springfield, MO 65803 I OCCUR INSURER A: Continental Casualty Company 20443-003 INSURER B: American Casualty Company of Reading, Pen 20427-700 INSURER C: $ 1,000,000 INSURER D: X INSURER E: PAEMISES�Ee aarencel THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR ADD'L N$RE TYPE OF INSURANCE POLICY NUMBER ESENTATIVE POUCY EFFECTIVE DATF (MMIDD/YYI POLICY EXPIRATION DATEIMMB)DIYYI LIMITS A GENERAL COMMERCIAL LIABILITY GENERAL CLAIMS MADE LIABILITY OCCUR GL2091219704 10/1/2007 10/1/2008 EACHOCCURRENCE $ 1,000,000 X PAEMISES�Ee aarencel $ 750,000 X MED EXP (Anyone penton) $ 5,000 PERSONAL ILADV INJURY $ 1, 000.000 GENERAL AGGREGATE $ 10,000,000 GENT AGGREGATE LIMIT APPLIES POLICY l JFCT I X PER: LOC PRODUCTS-COMP/OPAGG $ 1,000,000 A AUTOMOBILEUABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS BUA2091219749 10/1/2007 10/1/2008 COMBINED SINGLE LIMIT (Ea accident) $ 2,000,000 X BODILY INJURY (Perpnon) $ BODILY INJURY (Peraadent) $ PROPERTY DAMAGE (Poreccdent) $ GARAGE LIABILITY ANY AUTO AUTO ONLY -EA ACCIDENT $ OTHER THAN AUTO ONLY: EA ACC $ AGG $ EXCES9NMBRELLA LIABILITY CLAIMS MADE EACH OCCURRENCE $ AGGREGATE $ OCCUR $ $TT s DEDUCTIBLE $ RETENTION B WORKERS EMPLOYERS' ANY OFFICER/MEMBER 11yos, SPECIAL PROPRIETOR/PARTNER/EXECUTIVE describe COMPENSATION AND UABIUTY EXCLUDED? under PROVISIONS below WC2091219315 10/1/2007 10/1/2008 X TOCC RYLIMUUITS OTH- ER E.L. EACH ACCIDENT $ 1,000,000 EL.DISEASE -EA EMPLOYEE $ 1 000,000 E.L. DISEASE -POLICY LIMIT $ 1,000.000 OTHER DESCRIPTION Re: OF OPERATIONSILOCATIONSNEHICLESIEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Bid Award 08-04 Uniform ........... ._.-.. _,.____._ City of Fayetteville 113 W. Mountain St. Fayetteville, AR 72701 _... _ SHOULD ANY DATE THEREOF, NOTICE TO THE IMPOSE NO OBLIGATION REPRESENTA OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR S. ammo ESENTATIVE ACORD 25 (2001108) Co11:2365261 Tp1:688888 Cert:10751568 ©ACORD CORPORATION 1988 Page 2 of 2 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(es) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2001108) Co11:2365261 Tp1:688888 Cert:10751568 Peggy Vice I k)tga Submitted By City of Fayetteville Staff Review Form City Council Agenda Items or Contracts July 15, 2008 City Council Meeting Date Purchasing Division Action Required: 7/02 /40 MnUiprd-t St r'Uw(.QS, Finance & Internal Services Department Council award of Bid 08-04 Uniforms and approval of contract to the lowest bidder Ameripride Services Inc. to furnish rental uniforms for the divisions that currently require uniforms. N/A Cost of this request Various Departments- 5302.00 Account Number Project Number Budgeted Item X 444,159.00 Category / Project Budget 201,114.00 Funds Used to Date $ 243,045.00 Remaining Balance Budget Adjustment Attached Uniforms/Personal Equipment Program Category / Project Name Uniforms/Personal Equipment Program / Project Category Name Various Funds Fund Name Department Director (D9 clAtik— City Attorney Finance and Internal Service Director Mayor 6-30 -o-s Date 7 h(or Date Date Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in Mayor's Office ENT /�DQ Comments: CITY COUNCIL AGENDA MEMO To: Mayor and City Council Thru: Paul Becker, Finance & Internal Services'' Director n From: Peggy Vice, Purchasing Manger -�c Date: June 27, 2008 Subj: Rental Uniforms Recommendation Staff recommends award of Bid 08-04 for rental uniforms and approval of a contract with Ameripride Services Inc. Background Due to the nature of their job duties, rental uniforms are provided for employees in Building Services, Airport, Water and Sewer, Meter, Parks, Fleet, Transportation and Solid Waste. Rental uniform contracts are bid for a contract period of five years each term. This gives the City and the uniform company the ability to spread the cost of new uniforms over the life of the contract. Discussion The same bidder has had the contract for the last four contract terms. This term, the low bidder was Ameripride Services Inc Savings over the next lowest bidder for the life of the contract will be approximately $74,054.09. Changing vendors will increase the City's cost for this year (2008), but will still represent a substantial savings in the following years. The increase is due to start up costs. Start up costs include: new uniforms, new emblems and replacement costs for items that are estimated to be short (missing) when uniforms are turned back in to the current provider. A bid evaluation comparison schedule has been prepared to show the cost savings over the next five year period. There is also a cost comparison to illustrate what pricing would have been with the current contract versus new bid pricing. Proposals were received from five vendors and even with today's fuel increases we have received very competitive pricing. RESOLUTION NO. A RESOLUTION AWARDING BID #08-04 AND APPROVING A FIVE-YEAR CONTRACT WITH AMERIPRIDE SERVICES, INC. TO SUPPLY RENTAL UNIFORMS FOR VARIOUS CITY DIVISIONS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #08-04, Uniforms, and approves a five-year contract with Ameripride Services, Inc. to supply rental uniforms for various City divisions. PASSED and APPROVED this 15th day of July, 2008. APPROVED: ATTEST. By: By: DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer v 0) 0) N t0 •J 0 O 1 0 00 A 0) N to W m Oo EA 4A f A 0) A 0 0 N A CO O) 0 0) N V N VI N N s W 4 O 0 A CA O 0) 0 w En (A N N m CO ▪ -03 VCO Co 0 J -4 ✓ CO 0) EA <N 41) 61 W W 0)) O) - J J 0) 0) OO A • O IV ✓ N N awes 6u!daaM) sewn I 25.00% % off of catalog N in O 0 O O Year 1 - I Weekly Year 1 Year 1 - start up I Cost TOTAL. Year 2 69 COza W 00 0 09 50 CO N N co 69 0) 0 m m co com N N N CON m $71,629.34 $141,511.62 CA W NW -a A Ni u O Q b Year 3 $75,255.57 $290,187.26 Year4 $77,136.96 $362324.22 Year 5 4. WCDK pA4. N N :TOTAL I (Mau iie) JSJ uIU co uuol!un ata ueao au pe) se;ui (mau Ile) )JeweJy (Mau pe) appdpawy 0 O O 0 N U) O 0 O O 0 64 01 0 N CO N N O 69 .500 O 69 C 9 CO 1 O O 0 O 0 0 f 49 A Na 69 69 N.) 01 49 V V CO N O 44 0 0 9 CO 0) W m J .4 N 0 o O0 u O N a a a 69 44 a m CO N 1 (" a (.n 69 K co A ▪ co co 4 O • u 413 66 0 co CO ,rm.) A N 0 N 0) 0 69 44 0 O I N CO 1 e J A • v CO 0 n N N CO a0 W O o 0 Co • O J w co U 0 b b 0) 0 O) m 69 co Co W mGo W � N in C4 N m N m CJ 4, w 0 m N ,Cb CO A 0, CO U � fA 0) w 00 O O 0) N N W 0 Q W M E a m 01/40c) O u co o ) ? O O 1 D 3 N (D y City of Fayetteville Bid 08-04, Uniforms Bid Proposal Form EXECUTION OF BID - Bidders are requested to indicate by check mark or "Yes/No" on each line of the Technical Specifications the compliance of the item bid. Actual specification of any deficient item must noted on the bid sheet or separate attachment. A.) Upon signing this Bid, the bidder certifies that: 1. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms, standard conditions, and any pertinent information regarding the articles being bid on. 2. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements as specified by The City of Fayetteville. 3. The Bidder can and will comply with all specifications and requirements for delivery, documentation and support as specified herein. B.) Minimum documentation to be included with bid: 1. Price Detail Sheet 2. Additional Charges & Information Sheet 3. Company References Unsigned bids will be rejected. Items marked * are mandatory for consideration. *NAME OF FIRM: A M el9vI P DYAD g S'ER'VICES ! N G *BUSINESS ADDRESS: 3'1 ID 1 E • `EV EP%tvtz. Eg *CITY: SPA I N 67F E c fl *STATE: MO O *ZIP: Io yJ t O3 *PHONE: 41-1e. $ 1par' c13 �G`►- FAX: 4 l 'I" 8 t 2.'- 9 `-) Lag *E-MAIL: JitI7t1� woDGriA"0-Famen rtc.tcc erg *BY:(PRINTEDNAME) 1. ODAT; Lar F 111 *AUTHORIZED SIGNATURE *TITLE: SA 1-45 M Acknowledgement of Addenda (if issued): No. # I I3idc77-0tfDated: 'lI Lp108 Initials No. 41"0: " Dated: ii' Initials No. '1 " Dated: i DY Initial No. Dated: Initials: City of Fayetteville, Arkansas Bid 08-04, Uniforms Page 5 of 15 City a Bid 08-04, U ifs rs Page 6of15 City of Fayetteville Bid 08-04, Uniforms Rental Price Detail Each Item shall be treated as a single employee for the items desaibed. This bld is based on the approximate currant number o! employees renting uniforms (248). NOTE ON SHIRTS: Shuts fisted as a quahtryof 11 shall be long OR short sleeve. Shirts fisted as "LS/SS- with a quadfl of 22 shall bo 11 Jong sleeve and 11 Most sleeve. Item Description Item is based on pa person 1 per week delivery t e 11 Work Skids AIE pQP,rvicce $ R1g0 5 - $ LR•OD 1 3 11 Work Parts Per employee■■per week # of employees 2 E 22NbkSMds (111SI11SS) AIE e��1 $ ��-1 . (ab 5 O. 3 .00 x $ Ii 11 Work Pants Per employee per week Sof employees 3 E 71 Weds Skids AIB $ 3 .t.,5 129 g 1410 qq fn� c D5 x- S 11 Denim Jeans Per employee per week R of employees E ll Work Shirts (11LSIIISS) AA3 (p5' $4.x- 120 - $558 -co 0 11 Denim Jean Per employee per week S of employees 8 X 17 Work Shirts A/J / $ 3. O8 1 8D L, x - $ 11 Western Cut Work Pants Per em, p1loyee�jper week g of employees 8 E 22Work S*1s (11LSt11S5) NJ $ `{ • a D 1 �, - $ 8D x o 11 VJestem Cut Wodc Pants Per employee week S of employees 7 u 11 Work Shirts NF pper $ J. O l 3 $ 1 Com I O x o 11 Dress Pants Per employed per week S of employees a 0 22NhkShim (DISMISS) $ Li. . i5 3 $ j / sc�v `Z• • 5✓ x - 1 o 11 Dress Pmts Per employee per week Sof employees g in 11 Oxford Slide GIF $ . - 3 $ `-7, `q�D x 0 11 Dress Pants Per employee per week Sof employees 10 t. u It Cotton work Shins (LS) K/B $ 3.30 1 $ d- OT x — o 11 Denim Jeans Per empl1oyee per week S of employees 11 g 11 Work Shins ONLY A $ k h qv 4 $ � • p x Per employee per week S of employees 12 2 22 Work Skirls ONLY A $ a. (3 4 $ le /��� 1. IOD F x (IIL57755) Per employee week Si of employees 13 o 11 Odord Strias ONLY G )per $ 1 -I J 2 - $ 3. Q x Per employeeper week S of employees 14 i 11 Wbaerls Work Shirts 1 $ t • t'i) D 4 $ 1 , ( ()t) x ONLY Per employee per week Sof employees 18 i 22Nbrnerls Work Shirts 1 $ fn .6-1D1 - $ aI` (�� •0 g x (11LS%iSS)ot1Lv Per employees per week # of employees 18 o 11 DenimJeans ONLY 9 $1 •� 15 $ a$9 •61.5 x - Per employee week # of employees 17 0 11 Dress Pmts ONLY F $ n�per Lc "L7 1 $ �. �r)�p�� •. `w o/ x - Per employee per week # of employees 18 0 11 Western Cut Work Pam J g Ls // —IQ 1 _ $ 1 1. cqD x c ONLY Per em` loyee per week S of employees 19 11 Work Parts OPLY E $ t 1.•o 1 _ $ ��jj L —1 E% x C Per employee per week # of employees 20 Z 11 Coveralls ONLY H / 1 $ 14 • OD 1 $ L" t L O© x - Per employee per week S of employees z,2lNly Jackets ONLY C $ i Li i" -I 148 - $ (5.is x Per employee pm week Sof employees 22 aXI :2 Sport Jackets ONLY D i $ L 't 14 - $ E x 1 - Per employeeeeper week S of employees { /�5+ i 11 Conon Work SI (LS) K $ L t •6 1 $ L Yq x ONLY Per employee per week # of employees Notice: BMs wtll be evmroted on all pncing charges fees etc. Items provided, including WEEKLY with quantity of 1 have a current 5 I ` a f 1^ DOextra/additional IQW • VI/ ✓✓ use of0 or 1. SUB -TOTAL Sun of Items -1-23 City of Fayetteville, Arkansas Bid 08-04, Uniforms Page 7 of 15 City of Fayetteville Bid 08-04, Uniforms ExtralAdditional Charges & Information for Rentals Item Description Frequency Price 24 g Name Emblem Charge One-Terre Charge $ d "l 0 25 City/Division Emblem Charge One-Time Charge $ t t715 @ Energy/Pollution/Environmental /Fuel 26 3 Per Invoice $ Charge 27 g Delivery Charge Per Invoice $ Replacement Charges: a.) Workshirt Price per replacement 1 1 $ 11 b.) Denim Blue Jean Price per replacement $ 10 c.) Utility Jacket Pdce per replacement $ 1, d.) Sport Jacket Price per replacement $ 111 28 g e.) - Work Pant Price per replacement $ i t.) Dress Pant Price per replacement $ J— g-) Oxford Shirt Price per replacement $ J h.) Coveralls Price per replacement $ 1,5 1) Women Camp Shirt Price per replacement $ `4 L) Westem Work Pant Price per replacement $ IA Other please describe Please Cirde which applies: k LtPCHARea FOP% a o 29 $ w SLZ-ES )•rMS- f6�OVE 3XI- Fog KN GZfl rt i1 // I Per Invoice Charge Per Occurrence Charge Other please describe 8rease Circle which applies: 30 Up charge, FOR k�r�me'c�mv Per Invoice Charge $ .c a' in SI'2.-C:7 /`<p) Ova SD w A. rst TTE1145 ° 6 Per Occurrence Charge 31 a Other, please describe Please Circle which applies: One-Time Charge $ —®-+ uTi Per Invoice Charge Per Occurrence Charge 32 Other please describe Please Circle which applies: One-Time Charge Per invoice Charge .?. $ al Per Occurrence Charge 33 Yearly Increase Increase Per Year Per Year - Not to exceed % A Are replacements of wom garments provided free of charge? (�'�$% NO B Are repairs provided free of charge? C`.�JSJ' NO C Are size changes provided free of charge? irgi, NO E How many days after notice to proceed will you schedule a fitting? a 1 days F How many days (maximum) will it take to get a new employee set up? l 0 days G Please aarrre: list name and contact info for name of Customer Service Rep below: Sk At4 C1-1-F Phone# LH" - E-Mail: 3(9 rV+EENIAN SIDS^�i3(v� AAenin1en e. Free-roan crq City of Fayetteville, Arkansas Bid 08-04, Uniforms Page 7 of 15 • City of Fayetteville Bid 08-04, Uniforms Purchase Price Detail EXECUTION OF BID — PURCHASE OF UNIFORMS: Bidders shall list the percentage off of catalog pricing for purchase of uniforms. In the event a bidder wishes to provide a different percentage off for categories, bidder shall submit a "percentage off catalog pricing chart" with bid. Uniform items currently purchased include t -shirts, Carhartt winter wear, polo shirts, tactical pants, jeans, and other items as the need arises for each department/division. Bidders can expect highest quantities of Carhartt winter wear, polo shirts, tactical pants, and jeans. AME44PR611E 1.) Overall pricing percentage discount for catalog pricing: k)OAKSTYLrr Name of Company **Overall discount allowance: oZ 5 °k 'IF OVERALL PRICING IS NOT AVAILABLE, PLEASE PROVIDE CHART OF DISCOUNT PERCENTAGES AND SUBMIT WITH BID (PROCEED TO ITEM 2). 2.) Will employee purchases from standard catalog be allowed on this contract (no billing, payment by Visa/MC only)? City of Fayetteville, Arkansas Bid 08-04, Uniforms Page 8of15 deb NO CIRCLE ANSWER City of Fayetteville Bid 08-04, Uniforms Rental Item Specifications & Descriptions 'Any questions with regards to specifications shall be brought to the attention of the City of Fayetteville, Purchasing Agent, Andrea Foren, CPPB via e-mail to aforenca ci.favetteville.ar.us immediately but no longer than five (5) calendar days prior to bid opening. A.) Work Shirts: 1. Work Shirt a) Available in long and short sleeve b) 65/35 poly/cotton breathable blend c) Minimum 6 button up front d) Snap or button at neck of shirt e) Pencil Slot 0 Lined collar and cuffs g) Minimum 1 button or snap at cuff for cuff closure h) Maximum weight of 4.25 oz. i) Room for front patches on both sides above pockets j) Minimum Sizes: Small, Medium, Large, X -Large, XX -Large, XXX -Large (please list additional charges for larger sizes (Line Items 29-32) k) Minimum Colors: Light Gray, White, Tan, Light Blue, White with Gray/Charcoal Pinstripe, Light blue with Red Pinstripe (please provide listing all colors available) j) Reference: Cintas Item# 935 COMPLY: LYES *NO B.) Denim Blue Jeans: 2. Denim Blue Jeans: a) Pre -Washed b) 100% Cotton Blue Denim c) Maximum weight of 14 oz. d) 5 -Pocket . e) Regular or Classic fit f) Brass zipper g) Hook -and -eye closure h) Inseam Lengths: 30132, 34, 36 1) Minimum Sizes: 28-34 in 1" increments, 36-50 in 1 or 2" increments - please list additional charges for larger sizes (Line Items 29-32) j) Reference Cintas item# 894 X YES COMPLY: *NO *If NO, please state differences: City of Fayetteville, Arkansas BM 08-04, Uniforms Page 9of15 C.) Utility Jacket: 3. Utility Jacket a) Approximate length extending to hip b) Two side slash pockets c) Triceps pencil pocket d) 65/35 Poly/cotton blend e) Minimum Colors: Charcoal Spruce Green, & Navy f) Full length brass zipper g) Full collar (same color as jacket) h) Adjustable cuff i) Sewn in liner j) Reference Cintas item# 970 COMPLY: LYES *NO *If NO, please state differences: D.) Sport Jacket: 4. Sport Jacket a) Approximate length extending to hip b) Angled side pockets c) Rib -knit collar, cuffs, and waist d) 65/35 Poly/cotton blend e) Quilted sewn -in nylon lining f) Minimum Colors: Charcoal & Navy g) Full length brass zipper h) Reference Cintas Item# 677 COMPLY: YES "NO *If N0, please state differences City of Fayetteville, Arkansas Bid 08-09, Uniforms Page 10 of 15 E.) Work Pants: 5. Work Pants: a) Easy tit b) 65/35 Poly/cotton blend c) Sizes: 28-42 in 1" increments, 4450 in 2" increments (minimum) d) e) n 9) h) I) 11 k) Ability to specify inseam length Minimum Colors: Navy, Khaki, Black Two front pockets — slanted cut No pleats Brass zipper Hook -and -eye closure Two back inset pockets Reference Cintas Item# 945 COMPLY: LYES 'NO *If NO, please state differences: F.) Dress Pants: 6. Dress Pants: a) Double pleats b) Rear darts c) 65/35 poly/cotton blend d) Two back inset pockets e) Two front slash pockets f) 65/35 Poly/Cotton blend g) Colors: Navy, black, khaki h) Brass zipper i) Hook -and -eye closure j) Sizes: 28-38 in 1° increments, 40-58 in 2' increments (minimum) k) Reference Cintas Item# 865/ $'YES COMPLY: *NO *If NO, please state differences: City of Fayetteville, Arkansas Bid 08-04, Uniforms Page 11 of 15 G.) Oxford Shirts: 7. Oxford Shirts: a) 60/40 Cotton/Polly blend b) Wrinkle, stain, and spill resistant c) Button up front — pearlized buttons d) Available in long/short sleeve e) Long sleeve must have button cuff f) Reference Cintas Item# 828 COMPLY: YES *NO *If NO, please state differences: Coveralls: 8. Coveralls: a) 65/35 Poly -cotton twill b) Two-way zipper c) Top gripper snap d) Chest pockets e) Pass4hrough side pockets f) Sizes: 36-56 Regular, 40-52 Long g) Colors (minimum): Navy, Spruce Green, Charcoal Post Blue h) Reference Cintas Item# 912 COMPLY: ,YES *NO *If NO, please state differences: City of Fayetteville, Arkansas Bid 08-04, Uniforms Page 12 of 15 I°) Women's Work Shirt: 9. Women's Work Shirt a) 65/35 Poly Cotton Blend b) Lightweight, Breathable c) Available In long sleeve & short sleeve d) Tailored for women e) Minimum 6 button up front f) Snap or button at neck of shirt g) Pencil Slot h) Lined collar and cuffs i) Minimum 1 button or snap at cuff for cuff closure j) Maximum weight of 4.25 oz. k) Room for front patches on both sides above pockets I) Minimum Sizes: Small, Medium, Large, X -Large, XX -Large, XXX -Large (please list additional charges for larger sizes (Line Items 29-32) m) Minimum Colors: Light Gray, White, Tan, Light Blue, White with Gray/Charcoal Pinstripe, Light blue with Red Pinstripe (please provide listing all colors available) n) Reference: Cintas Item# 956 LYES COMPLY: _*NO *If NO, please state differences J.) Western Cut Work Pants: 10. Westem Cut Work Pant a) Tighter ft b) 65/35 Poly/cotton blend c) Sizes: 28-42 in 1° increments, 4450 in 2° increments (minimum) d) Ability to specify inseam length e) Minimum Colors: Navy, Khaki, Black f) Two front pockets — straight cut pockets g) No pleats h) Brass zipper ') Hook -and -eye closure i) Two back inset pockets k) Reference Cintas Item# 948 X_YES COMPLY: *NO *If NO, please state differences: City of Fayetteville, Arkansas Bid 08-04, Uniforms Page 13 of 15 K.1 Cotton Work Shirt: 11. Cotton Work Shirt: a) Maximum 6 oz. b) Required. Long Sleeve — Short Sleeve Optional c) 100% Cotton d) Cut full in a durable fabric e) Two hex -shaped, button through pockets f) Pencil Stall g) MinimumiDesired Colors: Post Blue, Spruce, Light Blue, Navy h) Minimum Sizes: Small, Medium, Large, X -Large, XX -Large, XXX -Large (please list additional charges for larger sizes (Line Items 29-32) i) Reference Cintas Item# 330 *If NO, please state differences: City of Fayetteville, Arkansas Bid 08-04, Uniforms Page 14of15 Date: Wednesday, January 16, 2008 To: All Prospective Vendors From: Andrea Foren, CPPB RE: Bid 08-04, Uniforms • Bid 08-04, has the following modifications and clarifications: 1.) All emblems are hereby specified as being embroidered (no screen printing). Please let me know if you have any questions. Thank you, Andrea Foren, CPPB City of Fayetteville, Purchasing Agent E -Mail: aforenta)ci.fayetteville.ar.us Telephone: (479)575-8220 Please acknowledge receipt of this addendum (Bid 08-04, Addendum 1) by signing below and submitting this document as part ofyour bid documents: By: T• 'T rV p o O1* c9 L// Printe Name Signs5offiim: 1141/El Name /� 141 /Zl,C/Z/Urcyarr, Date: / / 14' City of Fayetteville Bid 08-04, Addendum 7 Page lofl Date: Friday, January 18, 2008 To: All Prospective Vendors From: Andrea Foren, CPPB RE: Bid 08-04, Uniforms • Bid 08-04, has the following modifications and clarifications: 1.) Deadline is hereby extended until Wednesday. January 30. 2008 at 2:00 PM. CST. All bids are due at the City of Fayetteville, Administration Building (City Hall), Room 306, 113 W. Mountain, Fayetteville, AR 72701. 2.) Embroidered emblems consist of text only as City of Fayetteville" (NOT a colored logo) and employee name. Name of employee and "City of Fayetteville" are on different sides of the uniforms. 3.) Contract award shall be for a period of five years as opposed to five 1 -year renewals. Time period begins from the date of contract award from the Fayetteville City Council. Please let me know if you have any questions. Thank you, Andrea Foren, CPPB City of Fayetteville, Purchasing Agent E -Mail: aforen(o)ci.fayetteville.ar.us Telephone: (479)575-8220 Please acknowledge receipt of this addendum (Bid 08-04, Addendum 2) by signing below and submitting this document as part ofyour bid documents: By: ,/' % GVOOD/1tCFf /// Printed Name $ignatur Name of Firm: /�/!�g/�l//2iat TWl/le, Ln/v Date: __/ /1 / atOy� City of Fayetteville Bid 08-04, Addendum 2 Page lot 1 Dote: Wednesday, January 23, 2008 To: All Prospective Vendors From: Andrea Foren, CPPB: 479.575.8220 RE: Bid 08-04, Uniforms Bid 08-04, has the following modifications and clarifications: 1.) Deadline is hereby extended until Wednesday. January 30. 2008 at 3:30 PM. CST. All bids are due at the City of Fayetteville, Administration Building (City Hall), Room 306, 113 W. Mountain, Fayetteville, AR 72701. 2.) The following divisions at the provided addresses currently have uniform rental deliveries: Airport —45005. School Avenue Building Services -115 S. Church Ave. Water& Sewer — 2435 S. Industrial Drive Meter Operations — 2435 S. Industrial Drive Parks & Recreation —1455 S. Happy Hollow Road Fleet Operations —1525 S. Happy Hollow Road Solid Waste & Recycling —1560 S. Happy Hollow Road Transportation —1525 S. Happy Hollow Road Please acknowledge receipt of this addendum (Bid 08-04, Addendum 3) by signing below and submitting this document as part of your bid documents: By: -.// T RI ODy/ Printed Name Signature: j$ r Name ofFirm: Ji,t#AIo t✓il'nLB94"- Date:/ / cii / _ City of Fayetteville Bid 08-04, Addendum 3 Page lot I References for City of Fayetteville, Arkansas P.A.M. Transportation Allen Roller 479-361-9111 rolla@pamp.com McClinton Anchor Bette Daw 479-587-3300 Bette.Daw@apac.com Wal-Mart PMDC Jerry David 479-277-6900 )erry.David@wal-mart.com *AII references employ over 250 persons. M � A CITY OF FAYETTEVILLE 113 W. Mountain St. Fayetteville, AR 72701 INVITATION TO BID BID #: 08-04 Uniforms BID #: 08-04 DATE ISSUED: December 31, 2007 DATE & TIME OF OPENING AND DEADLINE: January 25, 2008 at 2:00 PM, Central Standard Time PURCHASING AGENT: Andrea Foren, CPPB: (479) 575-8220 aforen(a)ci.favetteville.ar.us 1 !J R Y S (ANi ► L 5 -TAR -r iA P, City of Fayetteville, Arkansas Bid 08-04, uniforms Page 1 of 15 City of Fayetteville Bid 08-04, Uniforms General Conditions & Requirements 1. The purpose of this bid is to supply the City of Fayetteville with uniforms to be rented and/or purchased. 2. Samples may be subject to laboratory testing at bidders expense. 3. Bidders must submit evidence (dated manufacturers catalog) that all items bid are currently a commercial in -stock style. 4. SAMPLES: Bidders may be requested to provide, at no additional cost, a "full size run", of try -on garments within fourteen (14) days of notice for agency approval. "Full size run" includes any sizes needed by the City of Fayetteville. Bidder is responsible for paying all freight associated with returning "full size run" set of uniforms via FedEx or be responsible for picking up and dropping off samples. 5. Awarded vendor will be responsible for providing on site fitting session(s) to serve all employee needs. We anticipate combining department sessions as to save time and resources. 6. All garment details described (such as tailoring, style, construction, materials, other components, etc.) must match submitted sample. 7. All items bid must be in accordance with the most recent ISO quality assurance standard. 8. All bids shall be submitted in a sealed envelope and must be submitted on forms acquired by the vendor from the City of Fayetteville Purchasing Division via the website (www.accessfavetteville.org) or e-mail. Bids with missing pages or missing any requested attachment may be deemed incomplete. 9. The item bid and the bid number shall be stated on the face of the sealed bid envelope. 10. Bids received after the date and time set for receiving bids will not be considered. 11. The City reserves the right to accept or reject any or all bids, waive formalities in the bidding and make a bid award deemed to be in the best interest of the City. Evaluation of bids include all pricing for rental and purchase. 12. The quantities listed are based on the needs of the City and availability of funds at the time bids are posted. The City shall be able to rent more or less than the quantity indicated subject to availability of funds or change in needs. 13. The bid price shall remain good and firm for a minimum of 1 calendar year of which time begins at the date of resolution upon council approval. Contract will automatically renew for four (4) additional 1 year terms upon mutual agreement by both the City and vendor. The City may consider annual adjustment of prices and fees limited to an annual adjustment of prices and fees for the remaining terms. Such adjustment must be requested in writing, not less than sixty (60) days prior to the end of the current term. 14. Payment to the vendor by the City will be made immediately upon delivery and acceptance of City of Fayetteville. All payments shall be processed by a P -Card (Visa card). 15. All products delivered shall comply with applicable standards of quality and these minimum specifications. 16. Any exceptions to the specification requirements of the City of Fayetteville must be noted on the Bid Form. 17. Prices shall include all labor, materials, overhead, profit, insurance, etc., to cover the furnishing of the items bid. Sales tax is not to be included in the bid price. Applicable Arkansas sales tax laws will apply to this bid, but will not be considered in award of the bid. 18. Each bidder shall state on the face of the bid form the anticipated number of days from the date of receipt of an order for delivery of uniforms to the City of Fayetteville, for both new employees and initial meeting to determine sizes for all employees. Failure to deliver on or before the time specified in the contract may subject the contractor to payment of damages or other appropriate sanctions. 19. Copy of any warranties shall accompany the bid, and any exceptions to the warranty shall be clearly noted on the bid form. Written warranties shall specify the greater of the manufacturer's standard warranty or the minimum warranty specified herein by the City. 20. Bidders must provide the City with their bids signed by an employee having legal authority to submit bids on behalf of the City of Fayetteville, Arkansas Bid 08-04, uniforms Page 2 of 15 • bidder. The entire cost of preparing and providing responses shall be borne by the bidder. 21. The City reserves the right to request any additional information it deems necessary from any or all bidders after the submission deadline. 22. The request for bid is not to be construed as an offer, a contract, or a commitment of any kind; nor does it commit the city to pay for any costs incurred by bidder in preparation of bid. 23, If products and/or components other than those described in this bid document are proposed, the bidder must include complete descriptive literature and technical specifications. All requests for additional information must be received within five working days following the request. Each apparent low bid will be reviewed line by line to ensure compliance with specifications prior to recommendation for award. City staff will be the final approval authority of items bid as "approved equal" 24. Bids must be received by mail or hand delivery in the Purchasing Division, Attention: Andrea Foren - Room 306, 113 W. Mountain St. Fayetteville, AR 72701, on or before the time of closing listed on the face of the bid. 25. The City will not be responsible for misdirected bids. Vendor should call the Purchasing Office at (479) 575-8220 to insure receipt of their bid documents prior to opening time and date listed on the bid form. 26. Items bid must be delivered FOB to each City Division requesting service; freight paid via vendor as part of this bid. Units must be fully assembled, serviced, and ready for operation as delivered unless otherwise specified. No dealer/distributor logo or other identification will be installed other than standard manufacturer information. 27. All products bid must meet or exceed the minimum requirements or they will be deemed incomplete and will not be considered for bid award. 28. Any reference to a particular brand or manufacturer is done in an effort to establish an acceptable level of quality for this purchase. Brands or manufacturers that are included in a bid that are of at least equal quality, size and specification as to what has been specified, will be acceptable for consideration. 29. Failure to complete entire bid can result in rejection of bid. 30. Bidder shall assign one specific "Customer Service Representative" that will be responsible for overseeing first order and responding to department concerns. 31. ALL BIDDERS shall provide a listing of at least three (3) references with contact names, phone numbers, and e-mail addresses that you are currently servicing in the Northwest Arkansas area with approximately the same number of employees utilizing renting as the City of Fayetteville (approximately 250). 32. Responsibility for loss of merchandise shall be as follows: a. While merchandise is in the possession of the Vendor, sole responsibility shall remain with the vendor. b. While merchandise is in the possession of the City or their designee, sole responsibility shall remain with the City. c. Loss of merchandise at time of employee termination will be the responsibility of the City. d. Loss of merchandise at time of termination of contract period will be the responsibility of the City. 33. Substitutions of merchandise shall not occur without prior mutual agreement of the department/division head or their designee and the vendor or his authorized representative. 34. Substitutions of merchandise due to the temporary inability of the vendor to furnish the proper size, uniform type, fit, color, etc. will be allowed for a period not to exceed thirty (30) calendar days per employee. Any extra costs associated with the substitutions, including but not limited to name/division emblem, delivery, set up costs, etc. will be assumed by the vendor at no additional cost to the City of Fayetteville. 35. Vendor shall maintain proper insurance on employees, helpers and vehicles while on City property. The City of Fayetteville shall assume no responsibility in case of any accident, other than responsibility deemed in a police report, such as a vehicle accident. 36. Vendor shall schedule all deliveries to conform to normal working hours at each delivery point. 37. Vendor shall maintain sufficient stock of merchandise to service a new employee within fourteen (14) calendar days of initial order with serviceable items as requested in this invitation to bid. City of Fayetteville, Arkansas Bid 08-04, Uniforms Page 3 of 15 38. Vendor shall supply with each applicable piece of merchandise appropriate insignia/identification approved by the City consisting of the following: a. Employee first name as requested shall be placed on each shirt above the right shirt pocket. Such insignia shall be in the range of 1-1/2" to 3-1/4 x 1-1/4 to 3-1/2". b. Approved City of Fayetteville logo shall be placed above left shirt pocket. Such insignia shall be 1-7/8 to 2-112" x 4" with department/division identification. c. Insignia/identification such as those listed above shall also be included with jackets furnished, as requested. Alternate standards for emblems will be acceptable for consideration. 39. Specification of color shall be determined by the appropriate department/division head or Mayor. 40. The City desires individual employee measurement on -site at the department/division within ten (10) calendar days of notification of award and delivery of finished product within twenty (20) calendar days after date of order. All uniforms will be fitted to each individual's requirements for size, including but not limited to length of arms, legs, neck, torso, waist, etc. 41. Delivery of uniforms shall be at proper appropriate locations and be by separate individual packages. Each delivery location shall be invoiced separately. Payment shall be made by different Visa card for each delivery. Vendor shall coordinate payment with assigned contact person for each delivery. 42. Uniforms shall be hung on hangars and hung in a way to keep uniforms neat in appearance. Pants should be folded over hangers so crease is in front and back of leg. 43. Initial delivery shall begin with full coverage of all employees within thirty (30) calendar days from date of award. Any variance requested by the bidder shall show on the bid form in the designated area. 44. SHIRTS: Employees shall be given the option of 11 shirts (all short OR all long sleeve) or 22 shirts (11 short sleeves AND 11 long sleeves). All choices shall remain applicable for a period of one (1) year from the date of award and exercising this option shall occur only at time of contract renewal. 45. Failure to comply with any provision or condition during the contract period in a timely manner shall result in a written notification to the vendor by the City. Failure to correct any such conditions on a timely basis from said written notification shall result in termination proceedings to be initiated by the City. This shall consist of written notification to the vendor stating the cause of such action, along with terms and conditions which will be exercised in the course of such termination action. All correspondence shall be made between the City of Fayetteville, Purchasing Agent and Customer Service Representative listed in this bid by the Vendor. 46. Payment terms are Net 30 from date of receipt of invoice. No late fees and/or charges will be paid for invoices paid within 30 days or due to vendor lack of Visa payment processing. 47. Awarded vendor shall be responsible for providing all new uniforms for initial order (including an existing vendor). 48. Bidders may obtain excel copies of the bid form (which still must be printed and turned in for bid) by contacting Andrea Foren, CPPB, via e-mail at aforen ci.fayetteville.ar.us . 49. Listing of current departments which would need delivery include but are not limited to: Department: Address: # of Uniform Employees Airport 4500 S. School Ave. Suite F 3 Building Services 115 S. Church Ave. 12 Sewer 2435 S. Industrial Dr. 19 Water 2435 S. Industrial Dr. 19 Meter 2435 S. Industrial Dr. 29 Park Maintenance 1455 S. Happy Hollow Rd. 22 Fleet Operations 1525 S. Happy Hollow Rd. 13 Transportation .1525 S. Happy Hollow Rd. 55 Solid Waste 1560 S. Happy Hollow Rd. 44 City of Fayetteville, Arkansas Bid 08-04, Uniforms Page 4 of 15 ....\.-.<-l. ♦\�.4NA�♦�.•\�4\�\l. .n..v . .. .. ._... -. .f .... •.♦ . ...... ... .. . .. u..r .'.. ...- ...n✓ •.. ..vim.. ..-.- ... City of Fayetteville Bid 08-04, Uniforms Statement of No Bid (if applicable) We, the undersigned, have declined to bid for the following reason(s): 1. We do not offer this service/product 2. Our schedule would not permit us to perform 3. Unable to meet specifications 4. Insufficient time to respond to the bid 5. We are unable to meet bond requirements 6. Other (Explain) *NAME OF FIRM "BUSINESS ADDRESS: _ 'CITY: *PHONE: 'E-MAIL ADDRESS: BY:( PRINTED NAME) *AUTHORIZED SIGNATURE: `TITLE: LIST OTHER COMMENTS BELOW: "STATE: _ 1 A 'ZIP: 'Please note: We appreciate your feedback on this form and are very interested in your reason for not submitting a bid; therefore, please return this form immediately. Please do not hesitate to contact Andrea Foren at 479-575-8220 if you have questions, comments, or concerns regarding these bid documents. City of Fayetteville, Arkansas Bid 08-04, Uniforms Page 15 of 15 (7.21.08) Clarice Pearman - Res. 140-08 Page 1 From: Clarice Pearman To: Vice, Peggy Date: 7.21.08 1:24 PM Subject: Res. 140-08 Attachments: 140-08 Ameripride Services Inc.pdf CC: Audit Peggy: Attached is a copy of the above resolution passed by City Council, July 15, 2008, regarding Ameripride Services, Inc. Please let me know if there is anything else needed for this item. Have a good day. Thanks. Clarice ACORD CERTIFICATE OF LIABILITY INSURANCE Page 1 of 2 DATE PRODUCER 763-302-7100 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Willis of Minnesota, Inc. 1600 Utica Avenue South HOLDER. THIS CERTIFICATE DOES ALTER THE COVERAGE AFFORDED NOT AMEND, BY THE POLICIES EXTEND OR BELOW. Suite 600 Minneapolis, MN 55416 INSURERS AFFORDING COVERAGE NAIC# INSURED AmeriPride Services Inc. INSURERA: Continental Casualty Company 20443-003 d/b/a AmeriPride Linen & Apparel Services INSURERS: American Casualty Company of Reading, Pen 20427-700 3901 E. Evergreen INSURERC: Springfield, MO 65803 INSURERD: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR WDLJ rypE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS A GENERAL LIABILITY GL2091219055 10/1/2008 10/1/2009 EACHOCCURRENCE $ 1.000.000 X COMMERCIAL GENERAL LIABILITY CLAIMSMADE X OCCUR _ __ —` PREMISESOEe o¢urence $ 750 000 MEDEXP(Anyoneperson) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 10.000.000 GEN'LAGGREGATE LIMITAPPLI ES PER: PRODUCTS-COMP/OPAGG $ 1,000,000 POLICY PRO X LOC A AUTOMOBILE LIABILITY ANY AUTO BUA2091219105 10/1/2008 10/1/2009 COMBINED SINGLE LIMIT (Ea accident) $ 2,000,000 X BODILY INJURY (Per person) $ ALLOWNEDAUTOS SCHEDULED AUTOS HIRED AUTOS NO N -O WN E D AUTO S BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY -EA ACCIDENT $ OTHERTHAN EAACC $ ANY AUTO $ AUTO ONLY: AGG EXCESSAIMBRELLA LIABILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ $ DEDUCTIBLE $ RETENTION $ B WORKERS COMPENSATION AND EMPLOYERSLIABILITY -ANYPROPRIETOR/PARTNER/EXECUTIVE— - WC2091218844 ---- --_---v------ 10/1/2008 -- 10/1/2009 �---.— X WCSTATU- OTH- E.L. EACH ACCIDENT ._ $_ 1..0.00.000 OFFICERIMEMBER EXCLUDED? E.L. DISEASE -EA EMPLOYEE $ 1,000,000 II yes, describe under SPECIAL PROVISIONS below E.L. DISEASE- POLICY LIMIT S 1 • 000 000 OTHER PM 1 23 1�P is DESCRIPTION OF OPERATIONS&OCATIONS/VEHICLESIEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS R Re: Bid Award 08-04 Uniform o SEP 2 9 2001 far mOF CFR71FICATEHDLDER CANCELLATION L L Wtl SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR City of Fayetteville REPRESENTATIV S. 113 W. Mountain St. AUTOO D ESENTATIVE Fayetteville, AR 72701 ACORD25(2001/08) Co11:2486915 Tp1:831126 Cei't:11377158 A (cACOHUCUHPUHAIIUN Page 2 of 2 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER _ The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. 25(2001/08) Co11:2486915 Tp1:831126 Cert:11377158 t90-0 ACORD DATE (M$womrY) CERTIFICATE OF LIABILITY INSURANCE Page 1 of 1 09/27/2011 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les)must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Willie of Minnesota, Inc. c/o 26 Century Blvd. P. O. Box 305191 Nashville, TN 37230-5191 CONTACT NAME PHONE C.N 877-945-7378 FAX N : 888-467-2378 E-MAIL certificates@willis.com INSURER(S)AFFORDING COVERAGE NAIC4 INSURER A: Continental Casualty Company 20443-003 INSURED AmeriPride Services INSURERS: American Casualty Company of Reading, Pen 20427-700 INSURER C: d/b/a AmeriPride Linen and Apparel Services 3901 E. Evergreen Springfield, MO 65803 INSURER D: INSURER E: INSURER F: I COVERAGES CERTIFICATE NUMBER: 16644520 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR NSR rypE OFINSURANCE DD' SUB POLICYNUMBER POLICY EFF POLICY EXP LIMITS A GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY CLAIMS -MADE OCCUR GL4014102989 10/1/2011 10/1/2012 EACH OCCURRENCE $ 1.000.000 X DAMAGE TO RENTED PREMISES lEa urence $ 750,000 MED UP(An one person) $ 15,000 PERSONAL&ADV INJURY $ 11000,000 GENERALAGGREGATE $ 1,000.000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY JECT PRO X Loo PRODUCTS .COMP/OPAGG $ 1,000,000 Policy A $ 10.000.000 A AUTO MOBILE LIABILITY ANYAUTO AUTOSNED SCHEDULED HIREDAUTOS NON -OWNED AUTOS BUA4014103026 10/1/2011 10/1/2012 CO EaeaoetU bIN LE LIMIT ent) $ 2,000,000 X BODILYINJURY(Per person) $ BODILYINJURY(Per accident) $ PROPERTY OAMABE Pereccident $ UMBRELLALIAB EXCESS LIAB I OCCUR CLAIMS -MADE EACHOCCURRENCE $ AGGREGATE $ DED RETENTIONS $ B WORKERS COMPENSATION AND EMPLOYERSLIABILITY yIN ANY PROPRIETOR/PARTNER/EXECUTIVE❑ OFFICER/MEMBER EXCLUDED? (MandatoryIn NH) fI yes, describe under DESCRIPTION OF OPERATIONSbelow NIA WC4014102846 10/1/2011 10/1/2012 a E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE -EA EMPLOYEE $ 1,000,000 E. L. DISEASE. POLICYLI MIT $ 1,000,000 DESCRIPTION OF OPERATIONS/ LOCATIONS/VEHICLES (Attach Acord 101, Addltonel Remarks Schedule, H mom spec. is required) Re: Bid Award 08-04 Uniform SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Fayetteville 113 W. Mountain St. Fayetteville, AR 72701 Co11:3497758 Tp1:1331501 Cert: 6 44520 O1988-1010ACORD CORPORATION. All rights ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD 9-03 L-tO-° A`O 0e CERTIFICATE OF LIABILITY INSURANCE Pr geTi` f 1 o9/i i O12 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies)must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Willis of Minnesota, Inc. c/o 26 Century Blvd. P. 0. Box 305191 CONTACT NAME PHONE N 877-945-7378 FAX Nc.No 888-467-2378 A-DAIL certificates@willis.com Nashville, TN 37230-5191 INSURER(S)AFFORDING COVERAGE NAIC# INSURERA: Continental Casualty Company 20443-003 INSURED AmeriPride Services INSURER B: American Casualty Company of Reading, Pen 20427-700 d/b/a AmeriPride Linen and Apparel Services INSURERC: 3901 E. Evergreen Springfield, NO 65803 INSURER O: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 18633306 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE DD' SUB POLICY NUMBER POLICY EFF POLICY EXP LIMITS A GENERAL LIABILITY GL4014102927 10/1/2012 10/1/2013 EACHOCCURRENCE 00 0 0 X PREMISES Ea6occcurence 750.000 COMMERCIAL GENERAL LIABILITY CLAIMS-MADEE OCCUR MED E%P (M one person) 15,000 PERSONAL&ADV INJURY E$11000.000 GENERALAGGREGATE 00 000GENt AGGREGATE LIMIT APPLIES PER: PRODUCTS- COMP/OP AGG 00 000 POLICY p IPRO.JECT IXROC Policy A $ 10.000.000 A BUA4014102961 10/1/2012 10/1/2013 UMbINent IN L LIMI $ 2,000,000 BODILYINJURY(Perperson) $ ANYAUTO FMOBILELIABILITY ALLOWNED SCHEDULED AUTOS AUTOS BODILY INJURY(Peracaident) $ Paracpbent $ HIRED AUTOS NON -OWNED AUTOS UMBRELLA UAB I OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS UAB CLAIMS -MADE DED RETENTIONS $ B WORKERS COMPENSATION WC4014102782 10/1/2012 10/1/2013 a AND EMPLOYERS' LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVEF I OFFICER/MEMBER EXCLUDED? (MandatoryinNH) If yes, describe under DESCRIPTION OF OPERATIONS below NIA ELEACHACCIDENT $ 1,000,000 E.L. DISEASE -EA EMPLOYEE $ 1,000,000 E.L. DISEASE- POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS/ LOCATIONS/ VEHICLES (Attach Awrd 101, Additonal Remarks Schedule, it more space Is required) Re: Bid Award 08-04 Uniform ems` WO'�%e K� tO Q8 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE City of Fayetteville 113 W. Mountain St. Fayetteville, AR 72701 Coll:3872576 Tp1:1523082 Cert:18633306 O1988-2010ACORDCORPORATION. All rights ervL•d. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD