Loading...
HomeMy WebLinkAbout140-08 RESOLUTIONRESOLUTION NO. 140-08 A RESOLUTION AWARDING BID #08-04 AND APPROVING A FIVE-YEAR CONTRACT WITH AMERIPRIDE SERVICES, INC. TO SUPPLY RENTAL UNIFORMS FOR VARIOUS CITY DIVISIONS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #08-04, Uniforms, and approves a five-year contract with Ameripride Services, Inc. to supply rental uniforms for various City divisions. PASSED and APPROVED this 15th day of July, 2008. APPROVED: ATTEST: By: By: a&x,,,,L0 DAN COODY, Mayor , SONDRA E. SMITH City Clerk/Tre1IRI •l�Y�o .U• •fit E :FAYETTEVILLE: '— clsitia ,, q nU %% tity of Fayetteville Bid 08 04, Uniforms CONTRACT This contract executed this 28th day of May, 2008, between the City of Fayetteville, Arkansas, and Amenpnde Services, Inc. In consideration of the mutual covenants contained herein, the parties agree as follows: 1. Amenpride Services, Inc at its own cost and expense shall furnish all labor, materials, supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services necessary to complete items bid per bid 08-04 as stated in Amenpnde Services, Inc bid proposal, and in accordance with specifications attached hereto and made a part hereof under Bid #08- 04, all included herein as if spelled out word for word. 2. The City of Fayetteville shall pay Ameripnde Services, Inc based on their bid proposal in pricing as shown on bid proposal documents, as submitted in Bid 08-04. Payments will be made after approval and acceptance of work and submission of invoice. Payments will be made approximately 30 days after receipt of invoice. 3. The Contract documents which comprise the contract between the City of Fayetteville and Amenpride Services, Inc consist of this Contract and the following documents attached hereto, and made a part hereof: A. Bid form identified as Invitation to Bid 08-04 with the specifications and conditions typed thereon. B. Ameripride Services, Inc bid proposal. C. The Notice to Prospective Bidders and the Bid Tabulation. Garment Depreciation Schedule 4. These Contract documents constitute the entire agreement between the City of Fayetteville and Ameripnde Services, Inc and may be modified only by a duly executed written instrument signed by the City of Fayetteville and Amenpride Services, Inc. 5. Ameripride Services, Inc shall not assign its duties under the terms of this agreement. 6. Amenpride Services, Inc agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any and all claims for property damage, personal injury or death, arising from Amenpride Services, Inc negligence in performance of this contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth under Arkansas Law. 7. Amenpnde Services, Inc shall furnish a certificate of insurance addressed to the City of Fayetteville showing that he or she carries the insurance stated in Bid 08-04 which shall be maintained throughout the term of the Contract. Any work sublet, the contractor shall require the subcontractor similarly to provide worker's compensation insurance. In case any employee engaged in work on the project under this contract is not protected under Worker's Compensation Insurance, Amenpnde Services, Inc shall provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. The premiums for all insurance and the bond required herein shall be paid by Amenpnde Services, Inc. Amenpnde Services, Inc to furnish proof of licensure as required by all local and state agencies. 9. This contract may be terminated by the City of Fayetteville or Amenpnde Services, Inc with 30 days written notice. 10. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance. 11. Changes in Scope or Price: Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. WITNESS OUR HANDS THIS 10j1 DAY OF •S 2008. CI Y OF VETT FVILL ptk , ARKANSAS cJ.;�%RSy Q s(�'�� • A' E : FAYETTEVILLE; Attest: -.,9s'9Rk........... N5P* J`�`'` '•;N7oN ..°o.. Sondra nth, City Clerk MbEt p'icuse s vim not 6'ad - • (�/ %% VVVVV _CONTRACTORD3.BY y T� NAME AND TITLE ATTEST: CANY SECRET Y BUSINESS A COODY, May v(,{SS3'OS Vitt At Es,bE•trr ACORD T, CERTIFICATE OF LIABILITY INSURANCE Page 1 of 2 05/23/2008 TYPE OF INSURANCE PRODUCER Willis of Minnesota, inc. 1600 Uticia Avenue South Suite 600 Minneapolis, MN 55416 763-302-7100 THIS CERTIFICATE IS ISSUED ONLY AND CONFERS HOLDER. THIS CERTIFICATE ALTER THE COVERAGE AS NO RIGHTS DOES AFFORDED A MATTER OF INFORMATION UPON THE CERTIFICATE NOT AMEND, EXTEND OR BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC# INSURED Amer iPride Services Inc. d/b/a AmerSPrida Linen & Apparel Services 3901 E. Evergreen Springfield, MO 65803 I OCCUR INSURER A: Continental Casualty Company 20443-003 INSURER B: American Casualty Company of Reading, Pen 20427-700 INSURER C: $ 1,000,000 INSURER D: X INSURER E: PAEMISES�Ee aarencel THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR ADD'L N$RE TYPE OF INSURANCE POLICY NUMBER ESENTATIVE POUCY EFFECTIVE DATF (MMIDD/YYI POLICY EXPIRATION DATEIMMB)DIYYI LIMITS A GENERAL COMMERCIAL LIABILITY GENERAL CLAIMS MADE LIABILITY OCCUR GL2091219704 10/1/2007 10/1/2008 EACHOCCURRENCE $ 1,000,000 X PAEMISES�Ee aarencel $ 750,000 X MED EXP (Anyone penton) $ 5,000 PERSONAL ILADV INJURY $ 1, 000.000 GENERAL AGGREGATE $ 10,000,000 GENT AGGREGATE LIMIT APPLIES POLICY l JFCT I X PER: LOC PRODUCTS-COMP/OPAGG $ 1,000,000 A AUTOMOBILEUABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS BUA2091219749 10/1/2007 10/1/2008 COMBINED SINGLE LIMIT (Ea accident) $ 2,000,000 X BODILY INJURY (Perpnon) $ BODILY INJURY (Peraadent) $ PROPERTY DAMAGE (Poreccdent) $ GARAGE LIABILITY ANY AUTO AUTO ONLY -EA ACCIDENT $ OTHER THAN AUTO ONLY: EA ACC $ AGG $ EXCES9NMBRELLA LIABILITY CLAIMS MADE EACH OCCURRENCE $ AGGREGATE $ OCCUR $ $TT s DEDUCTIBLE $ RETENTION B WORKERS EMPLOYERS' ANY OFFICER/MEMBER 11yos, SPECIAL PROPRIETOR/PARTNER/EXECUTIVE describe COMPENSATION AND UABIUTY EXCLUDED? under PROVISIONS below WC2091219315 10/1/2007 10/1/2008 X TOCC RYLIMUUITS OTH- ER E.L. EACH ACCIDENT $ 1,000,000 EL.DISEASE -EA EMPLOYEE $ 1 000,000 E.L. DISEASE -POLICY LIMIT $ 1,000.000 OTHER DESCRIPTION Re: OF OPERATIONSILOCATIONSNEHICLESIEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Bid Award 08-04 Uniform ........... ._.-.. _,.____._ City of Fayetteville 113 W. Mountain St. Fayetteville, AR 72701 _... _ SHOULD ANY DATE THEREOF, NOTICE TO THE IMPOSE NO OBLIGATION REPRESENTA OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR S. ammo ESENTATIVE ACORD 25 (2001108) Co11:2365261 Tp1:688888 Cert:10751568 ©ACORD CORPORATION 1988 Page 2 of 2 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(es) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2001108) Co11:2365261 Tp1:688888 Cert:10751568 Peggy Vice I k)tga Submitted By City of Fayetteville Staff Review Form City Council Agenda Items or Contracts July 15, 2008 City Council Meeting Date Purchasing Division Action Required: 7/02 /40 MnUiprd-t St r'Uw(.QS, Finance & Internal Services Department Council award of Bid 08-04 Uniforms and approval of contract to the lowest bidder Ameripride Services Inc. to furnish rental uniforms for the divisions that currently require uniforms. N/A Cost of this request Various Departments- 5302.00 Account Number Project Number Budgeted Item X 444,159.00 Category / Project Budget 201,114.00 Funds Used to Date $ 243,045.00 Remaining Balance Budget Adjustment Attached Uniforms/Personal Equipment Program Category / Project Name Uniforms/Personal Equipment Program / Project Category Name Various Funds Fund Name Department Director (D9 clAtik— City Attorney Finance and Internal Service Director Mayor 6-30 -o-s Date 7 h(or Date Date Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in Mayor's Office ENT /�DQ Comments: CITY COUNCIL AGENDA MEMO To: Mayor and City Council Thru: Paul Becker, Finance & Internal Services'' Director n From: Peggy Vice, Purchasing Manger -�c Date: June 27, 2008 Subj: Rental Uniforms Recommendation Staff recommends award of Bid 08-04 for rental uniforms and approval of a contract with Ameripride Services Inc. Background Due to the nature of their job duties, rental uniforms are provided for employees in Building Services, Airport, Water and Sewer, Meter, Parks, Fleet, Transportation and Solid Waste. Rental uniform contracts are bid for a contract period of five years each term. This gives the City and the uniform company the ability to spread the cost of new uniforms over the life of the contract. Discussion The same bidder has had the contract for the last four contract terms. This term, the low bidder was Ameripride Services Inc Savings over the next lowest bidder for the life of the contract will be approximately $74,054.09. Changing vendors will increase the City's cost for this year (2008), but will still represent a substantial savings in the following years. The increase is due to start up costs. Start up costs include: new uniforms, new emblems and replacement costs for items that are estimated to be short (missing) when uniforms are turned back in to the current provider. A bid evaluation comparison schedule has been prepared to show the cost savings over the next five year period. There is also a cost comparison to illustrate what pricing would have been with the current contract versus new bid pricing. Proposals were received from five vendors and even with today's fuel increases we have received very competitive pricing. RESOLUTION NO. A RESOLUTION AWARDING BID #08-04 AND APPROVING A FIVE-YEAR CONTRACT WITH AMERIPRIDE SERVICES, INC. TO SUPPLY RENTAL UNIFORMS FOR VARIOUS CITY DIVISIONS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #08-04, Uniforms, and approves a five-year contract with Ameripride Services, Inc. to supply rental uniforms for various City divisions. PASSED and APPROVED this 15th day of July, 2008. APPROVED: ATTEST. By: By: DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer v 0) 0) N t0 •J 0 O 1 0 00 A 0) N to W m Oo EA 4A f A 0) A 0 0 N A CO O) 0 0) N V N VI N N s W 4 O 0 A CA O 0) 0 w En (A N N m CO ▪ -03 VCO Co 0 J -4 ✓ CO 0) EA <N 41) 61 W W 0)) O) - J J 0) 0) OO A • O IV ✓ N N awes 6u!daaM) sewn I 25.00% % off of catalog N in O 0 O O Year 1 - I Weekly Year 1 Year 1 - start up I Cost TOTAL. Year 2 69 COza W 00 0 09 50 CO N N co 69 0) 0 m m co com N N N CON m $71,629.34 $141,511.62 CA W NW -a A Ni u O Q b Year 3 $75,255.57 $290,187.26 Year4 $77,136.96 $362324.22 Year 5 4. WCDK pA4. N N :TOTAL I (Mau iie) JSJ uIU co uuol!un ata ueao au pe) se;ui (mau Ile) )JeweJy (Mau pe) appdpawy 0 O O 0 N U) O 0 O O 0 64 01 0 N CO N N O 69 .500 O 69 C 9 CO 1 O O 0 O 0 0 f 49 A Na 69 69 N.) 01 49 V V CO N O 44 0 0 9 CO 0) W m J .4 N 0 o O0 u O N a a a 69 44 a m CO N 1 (" a (.n 69 K co A ▪ co co 4 O • u 413 66 0 co CO ,rm.) A N 0 N 0) 0 69 44 0 O I N CO 1 e J A • v CO 0 n N N CO a0 W O o 0 Co • O J w co U 0 b b 0) 0 O) m 69 co Co W mGo W � N in C4 N m N m CJ 4, w 0 m N ,Cb CO A 0, CO U � fA 0) w 00 O O 0) N N W 0 Q W M E a m 01/40c) O u co o ) ? O O 1 D 3 N (D y City of Fayetteville Bid 08-04, Uniforms Bid Proposal Form EXECUTION OF BID - Bidders are requested to indicate by check mark or "Yes/No" on each line of the Technical Specifications the compliance of the item bid. Actual specification of any deficient item must noted on the bid sheet or separate attachment. A.) Upon signing this Bid, the bidder certifies that: 1. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms, standard conditions, and any pertinent information regarding the articles being bid on. 2. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements as specified by The City of Fayetteville. 3. The Bidder can and will comply with all specifications and requirements for delivery, documentation and support as specified herein. B.) Minimum documentation to be included with bid: 1. Price Detail Sheet 2. Additional Charges & Information Sheet 3. Company References Unsigned bids will be rejected. Items marked * are mandatory for consideration. *NAME OF FIRM: A M el9vI P DYAD g S'ER'VICES ! N G *BUSINESS ADDRESS: 3'1 ID 1 E • `EV EP%tvtz. Eg *CITY: SPA I N 67F E c fl *STATE: MO O *ZIP: Io yJ t O3 *PHONE: 41-1e. $ 1par' c13 �G`►- FAX: 4 l 'I" 8 t 2.'- 9 `-) Lag *E-MAIL: JitI7t1� woDGriA"0-Famen rtc.tcc erg *BY:(PRINTEDNAME) 1. ODAT; Lar F 111 *AUTHORIZED SIGNATURE *TITLE: SA 1-45 M Acknowledgement of Addenda (if issued): No. # I I3idc77-0tfDated: 'lI Lp108 Initials No. 41"0: " Dated: ii' Initials No. '1 " Dated: i DY Initial No. Dated: Initials: City of Fayetteville, Arkansas Bid 08-04, Uniforms Page 5 of 15 City a Bid 08-04, U ifs rs Page 6of15 City of Fayetteville Bid 08-04, Uniforms Rental Price Detail Each Item shall be treated as a single employee for the items desaibed. This bld is based on the approximate currant number o! employees renting uniforms (248). NOTE ON SHIRTS: Shuts fisted as a quahtryof 11 shall be long OR short sleeve. Shirts fisted as "LS/SS- with a quadfl of 22 shall bo 11 Jong sleeve and 11 Most sleeve. Item Description Item is based on pa person 1 per week delivery t e 11 Work Skids AIE pQP,rvicce $ R1g0 5 - $ LR•OD 1 3 11 Work Parts Per employee■■per week # of employees 2 E 22NbkSMds (111SI11SS) AIE e��1 $ ��-1 . (ab 5 O. 3 .00 x $ Ii 11 Work Pants Per employee per week Sof employees 3 E 71 Weds Skids AIB $ 3 .t.,5 129 g 1410 qq fn� c D5 x- S 11 Denim Jeans Per employee per week R of employees E ll Work Shirts (11LSIIISS) AA3 (p5' $4.x- 120 - $558 -co 0 11 Denim Jean Per employee per week S of employees 8 X 17 Work Shirts A/J / $ 3. O8 1 8D L, x - $ 11 Western Cut Work Pants Per em, p1loyee�jper week g of employees 8 E 22Work S*1s (11LSt11S5) NJ $ `{ • a D 1 �, - $ 8D x o 11 VJestem Cut Wodc Pants Per employee week S of employees 7 u 11 Work Shirts NF pper $ J. O l 3 $ 1 Com I O x o 11 Dress Pants Per employed per week S of employees a 0 22NhkShim (DISMISS) $ Li. . i5 3 $ j / sc�v `Z• • 5✓ x - 1 o 11 Dress Pmts Per employee per week Sof employees g in 11 Oxford Slide GIF $ . - 3 $ `-7, `q�D x 0 11 Dress Pants Per employee per week Sof employees 10 t. u It Cotton work Shins (LS) K/B $ 3.30 1 $ d- OT x — o 11 Denim Jeans Per empl1oyee per week S of employees 11 g 11 Work Shins ONLY A $ k h qv 4 $ � • p x Per employee per week S of employees 12 2 22 Work Skirls ONLY A $ a. (3 4 $ le /��� 1. IOD F x (IIL57755) Per employee week Si of employees 13 o 11 Odord Strias ONLY G )per $ 1 -I J 2 - $ 3. Q x Per employeeper week S of employees 14 i 11 Wbaerls Work Shirts 1 $ t • t'i) D 4 $ 1 , ( ()t) x ONLY Per employee per week Sof employees 18 i 22Nbrnerls Work Shirts 1 $ fn .6-1D1 - $ aI` (�� •0 g x (11LS%iSS)ot1Lv Per employees per week # of employees 18 o 11 DenimJeans ONLY 9 $1 •� 15 $ a$9 •61.5 x - Per employee week # of employees 17 0 11 Dress Pmts ONLY F $ n�per Lc "L7 1 $ �. �r)�p�� •. `w o/ x - Per employee per week # of employees 18 0 11 Western Cut Work Pam J g Ls // —IQ 1 _ $ 1 1. cqD x c ONLY Per em` loyee per week S of employees 19 11 Work Parts OPLY E $ t 1.•o 1 _ $ ��jj L —1 E% x C Per employee per week # of employees 20 Z 11 Coveralls ONLY H / 1 $ 14 • OD 1 $ L" t L O© x - Per employee per week S of employees z,2lNly Jackets ONLY C $ i Li i" -I 148 - $ (5.is x Per employee pm week Sof employees 22 aXI :2 Sport Jackets ONLY D i $ L 't 14 - $ E x 1 - Per employeeeeper week S of employees { /�5+ i 11 Conon Work SI (LS) K $ L t •6 1 $ L Yq x ONLY Per employee per week # of employees Notice: BMs wtll be evmroted on all pncing charges fees etc. Items provided, including WEEKLY with quantity of 1 have a current 5 I ` a f 1^ DOextra/additional IQW • VI/ ✓✓ use of0 or 1. SUB -TOTAL Sun of Items -1-23 City of Fayetteville, Arkansas Bid 08-04, Uniforms Page 7 of 15 City of Fayetteville Bid 08-04, Uniforms ExtralAdditional Charges & Information for Rentals Item Description Frequency Price 24 g Name Emblem Charge One-Terre Charge $ d "l 0 25 City/Division Emblem Charge One-Time Charge $ t t715 @ Energy/Pollution/Environmental /Fuel 26 3 Per Invoice $ Charge 27 g Delivery Charge Per Invoice $ Replacement Charges: a.) Workshirt Price per replacement 1 1 $ 11 b.) Denim Blue Jean Price per replacement $ 10 c.) Utility Jacket Pdce per replacement $ 1, d.) Sport Jacket Price per replacement $ 111 28 g e.) - Work Pant Price per replacement $ i t.) Dress Pant Price per replacement $ J— g-) Oxford Shirt Price per replacement $ J h.) Coveralls Price per replacement $ 1,5 1) Women Camp Shirt Price per replacement $ `4 L) Westem Work Pant Price per replacement $ IA Other please describe Please Cirde which applies: k LtPCHARea FOP% a o 29 $ w SLZ-ES )•rMS- f6�OVE 3XI- Fog KN GZfl rt i1 // I Per Invoice Charge Per Occurrence Charge Other please describe 8rease Circle which applies: 30 Up charge, FOR k�r�me'c�mv Per Invoice Charge $ .c a' in SI'2.-C:7 /`<p) Ova SD w A. rst TTE1145 ° 6 Per Occurrence Charge 31 a Other, please describe Please Circle which applies: One-Time Charge $ —®-+ uTi Per Invoice Charge Per Occurrence Charge 32 Other please describe Please Circle which applies: One-Time Charge Per invoice Charge .?. $ al Per Occurrence Charge 33 Yearly Increase Increase Per Year Per Year - Not to exceed % A Are replacements of wom garments provided free of charge? (�'�$% NO B Are repairs provided free of charge? C`.�JSJ' NO C Are size changes provided free of charge? irgi, NO E How many days after notice to proceed will you schedule a fitting? a 1 days F How many days (maximum) will it take to get a new employee set up? l 0 days G Please aarrre: list name and contact info for name of Customer Service Rep below: Sk At4 C1-1-F Phone# LH" - E-Mail: 3(9 rV+EENIAN SIDS^�i3(v� AAenin1en e. Free-roan crq City of Fayetteville, Arkansas Bid 08-04, Uniforms Page 7 of 15 • City of Fayetteville Bid 08-04, Uniforms Purchase Price Detail EXECUTION OF BID — PURCHASE OF UNIFORMS: Bidders shall list the percentage off of catalog pricing for purchase of uniforms. In the event a bidder wishes to provide a different percentage off for categories, bidder shall submit a "percentage off catalog pricing chart" with bid. Uniform items currently purchased include t -shirts, Carhartt winter wear, polo shirts, tactical pants, jeans, and other items as the need arises for each department/division. Bidders can expect highest quantities of Carhartt winter wear, polo shirts, tactical pants, and jeans. AME44PR611E 1.) Overall pricing percentage discount for catalog pricing: k)OAKSTYLrr Name of Company **Overall discount allowance: oZ 5 °k 'IF OVERALL PRICING IS NOT AVAILABLE, PLEASE PROVIDE CHART OF DISCOUNT PERCENTAGES AND SUBMIT WITH BID (PROCEED TO ITEM 2). 2.) Will employee purchases from standard catalog be allowed on this contract (no billing, payment by Visa/MC only)? City of Fayetteville, Arkansas Bid 08-04, Uniforms Page 8of15 deb NO CIRCLE ANSWER City of Fayetteville Bid 08-04, Uniforms Rental Item Specifications & Descriptions 'Any questions with regards to specifications shall be brought to the attention of the City of Fayetteville, Purchasing Agent, Andrea Foren, CPPB via e-mail to aforenca ci.favetteville.ar.us immediately but no longer than five (5) calendar days prior to bid opening. A.) Work Shirts: 1. Work Shirt a) Available in long and short sleeve b) 65/35 poly/cotton breathable blend c) Minimum 6 button up front d) Snap or button at neck of shirt e) Pencil Slot 0 Lined collar and cuffs g) Minimum 1 button or snap at cuff for cuff closure h) Maximum weight of 4.25 oz. i) Room for front patches on both sides above pockets j) Minimum Sizes: Small, Medium, Large, X -Large, XX -Large, XXX -Large (please list additional charges for larger sizes (Line Items 29-32) k) Minimum Colors: Light Gray, White, Tan, Light Blue, White with Gray/Charcoal Pinstripe, Light blue with Red Pinstripe (please provide listing all colors available) j) Reference: Cintas Item# 935 COMPLY: LYES *NO B.) Denim Blue Jeans: 2. Denim Blue Jeans: a) Pre -Washed b) 100% Cotton Blue Denim c) Maximum weight of 14 oz. d) 5 -Pocket . e) Regular or Classic fit f) Brass zipper g) Hook -and -eye closure h) Inseam Lengths: 30132, 34, 36 1) Minimum Sizes: 28-34 in 1" increments, 36-50 in 1 or 2" increments - please list additional charges for larger sizes (Line Items 29-32) j) Reference Cintas item# 894 X YES COMPLY: *NO *If NO, please state differences: City of Fayetteville, Arkansas BM 08-04, Uniforms Page 9of15 C.) Utility Jacket: 3. Utility Jacket a) Approximate length extending to hip b) Two side slash pockets c) Triceps pencil pocket d) 65/35 Poly/cotton blend e) Minimum Colors: Charcoal Spruce Green, & Navy f) Full length brass zipper g) Full collar (same color as jacket) h) Adjustable cuff i) Sewn in liner j) Reference Cintas item# 970 COMPLY: LYES *NO *If NO, please state differences: D.) Sport Jacket: 4. Sport Jacket a) Approximate length extending to hip b) Angled side pockets c) Rib -knit collar, cuffs, and waist d) 65/35 Poly/cotton blend e) Quilted sewn -in nylon lining f) Minimum Colors: Charcoal & Navy g) Full length brass zipper h) Reference Cintas Item# 677 COMPLY: YES "NO *If N0, please state differences City of Fayetteville, Arkansas Bid 08-09, Uniforms Page 10 of 15 E.) Work Pants: 5. Work Pants: a) Easy tit b) 65/35 Poly/cotton blend c) Sizes: 28-42 in 1" increments, 4450 in 2" increments (minimum) d) e) n 9) h) I) 11 k) Ability to specify inseam length Minimum Colors: Navy, Khaki, Black Two front pockets — slanted cut No pleats Brass zipper Hook -and -eye closure Two back inset pockets Reference Cintas Item# 945 COMPLY: LYES 'NO *If NO, please state differences: F.) Dress Pants: 6. Dress Pants: a) Double pleats b) Rear darts c) 65/35 poly/cotton blend d) Two back inset pockets e) Two front slash pockets f) 65/35 Poly/Cotton blend g) Colors: Navy, black, khaki h) Brass zipper i) Hook -and -eye closure j) Sizes: 28-38 in 1° increments, 40-58 in 2' increments (minimum) k) Reference Cintas Item# 865/ $'YES COMPLY: *NO *If NO, please state differences: City of Fayetteville, Arkansas Bid 08-04, Uniforms Page 11 of 15 G.) Oxford Shirts: 7. Oxford Shirts: a) 60/40 Cotton/Polly blend b) Wrinkle, stain, and spill resistant c) Button up front — pearlized buttons d) Available in long/short sleeve e) Long sleeve must have button cuff f) Reference Cintas Item# 828 COMPLY: YES *NO *If NO, please state differences: Coveralls: 8. Coveralls: a) 65/35 Poly -cotton twill b) Two-way zipper c) Top gripper snap d) Chest pockets e) Pass4hrough side pockets f) Sizes: 36-56 Regular, 40-52 Long g) Colors (minimum): Navy, Spruce Green, Charcoal Post Blue h) Reference Cintas Item# 912 COMPLY: ,YES *NO *If NO, please state differences: City of Fayetteville, Arkansas Bid 08-04, Uniforms Page 12 of 15 I°) Women's Work Shirt: 9. Women's Work Shirt a) 65/35 Poly Cotton Blend b) Lightweight, Breathable c) Available In long sleeve & short sleeve d) Tailored for women e) Minimum 6 button up front f) Snap or button at neck of shirt g) Pencil Slot h) Lined collar and cuffs i) Minimum 1 button or snap at cuff for cuff closure j) Maximum weight of 4.25 oz. k) Room for front patches on both sides above pockets I) Minimum Sizes: Small, Medium, Large, X -Large, XX -Large, XXX -Large (please list additional charges for larger sizes (Line Items 29-32) m) Minimum Colors: Light Gray, White, Tan, Light Blue, White with Gray/Charcoal Pinstripe, Light blue with Red Pinstripe (please provide listing all colors available) n) Reference: Cintas Item# 956 LYES COMPLY: _*NO *If NO, please state differences J.) Western Cut Work Pants: 10. Westem Cut Work Pant a) Tighter ft b) 65/35 Poly/cotton blend c) Sizes: 28-42 in 1° increments, 4450 in 2° increments (minimum) d) Ability to specify inseam length e) Minimum Colors: Navy, Khaki, Black f) Two front pockets — straight cut pockets g) No pleats h) Brass zipper ') Hook -and -eye closure i) Two back inset pockets k) Reference Cintas Item# 948 X_YES COMPLY: *NO *If NO, please state differences: City of Fayetteville, Arkansas Bid 08-04, Uniforms Page 13 of 15 K.1 Cotton Work Shirt: 11. Cotton Work Shirt: a) Maximum 6 oz. b) Required. Long Sleeve — Short Sleeve Optional c) 100% Cotton d) Cut full in a durable fabric e) Two hex -shaped, button through pockets f) Pencil Stall g) MinimumiDesired Colors: Post Blue, Spruce, Light Blue, Navy h) Minimum Sizes: Small, Medium, Large, X -Large, XX -Large, XXX -Large (please list additional charges for larger sizes (Line Items 29-32) i) Reference Cintas Item# 330 *If NO, please state differences: City of Fayetteville, Arkansas Bid 08-04, Uniforms Page 14of15