HomeMy WebLinkAbout139-08 RESOLUTIONRESOLUTION NO. 139-08
A RESOLUTION AUTHORIZING THE FAYETTEVILLE EXECUTIVE
AIRPORT STAFF TO APPLY FOR A GRANT IN THE AMOUNT OF
$68,235.00 FROM THE ARKANSAS DEPARTMENT OF AERONAUTICS TO
FUND AN AIRFIELD SECURITY PROJECT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS*
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the Fayetteville Executive Airport staff to apply for a grant in the amount of $68,235.00 from the
Arkansas Department of Aeronautics to fund an Airfield Security Project.
PASSED and APPROVED this 1st day of July, 2008.
APPROVED: ATTEST:
By:
DAN COODY, Mayor
By:
S NDRA E. SMITH, City Clerk/Treasurer
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Ray M. Boudreaux
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
7/1/2008
City Council Meeting Date
Aviation & Economic Development
Division
Action Required:
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General Government
Department
Action Required: Approve a grant application to the Arkansas Department of Aeronautics; Contact: John Knight,
Director; One Airport Drive, Third Floor, Little Rock, AR 72202, 501-376-6781.
Revenue
68,325.00
Cost of this request
5550.0955.6805.00
Account Number
NEW
Project Number
Budgeted Item
2,250.00
Funds Used to Date
$ 2,250.00
Remaining Balance
Budget Adjustment Attached 1-710
Contrib
Program Category / Project Name
Airport Revenue
Program / Project Category Name
Airport
Fund Name
/ oirfi
Depart ent Director
City Attarttey
fr
Q .
Finance and Internal Service Director
Mayor
Previous Ordinance or Resolution #
d�
Date Original Contract Date:
Date
6— 19 -os
Date
Date
Original Contract Number:
.e: :•
•
Cle k's Office
Received in Mayor's Office
Comments:
City Council Meeting of: July 1, 2008
Agenda Item Number:
CITY COUNCIL AGENDA MEMO/STAFF CONTRACT REVIEW MEMO
TO: Mayor and Members of the City Council
THRU: Stafl/Contract Review Committee
FROM: Ray M. Boudreaux, Director, Aviation and Ecoilbmic Development
DATE: June 12, 2008
SUBJECT:
Approval of Airport Security Project at Fayetteville Executive Airport,
Drake Field and Grant application to the State of Arkansas Aeronautics
Commission and acceptance of grant proceeds when approved by the
State of Arkansas. Signature of the Mayor
RECOMMENDATION: Approve Airport Security Project at Drake Field and application and
acceptance of a State Aeronautics Commission 50/50 Grant for the project. Signature of the
Mayor
BACKGROUND- The FAA continues to encourage airports, especially those that are certified
for passenger carrying aircraft, to improve airfield security. Fayetteville Executive Airport,
Drake Field is fenced and access is controlled by the people that work at the airport. There was
a system when the airlines were located at the airport but as the system failed it was not
repaired or replaced as the threat did not warrant the expense.
The more activity we generate and the more people that work on the field, the more essential is
the need for a security system that protects the City of Fayetteville airport assets and access to
the National Air Transportation System. One example is the cost of fuel and the bulk storage
tanks that are located at the airport. They are secure and we keep a close eye on them, but we
had rather be proactive than to try and catch up. The total value of the aircraft and the facilities
on the field are well in excess of $100,000,000.00.
The FAA provides a measurement tool for General Aviation Airports to self -evaluate their level
of security. Fayetteville Drake Field rates in the 25-44 range with 34 points This project
provides for the enhancements required to upgrade our airport security to an acceptable level
The Airport Board recommended that we proceed with this project at their June 11 meeting.
BUDGET IMPACT: Due to limited available funding, the state has indicated that a 50/50
grant may be considered for this type of project. The match will be taken from the airport use of
fund balance.
Attachments: Staff Review Form
State Aeronautics Commission Grant Application
Project overview
Airport Characteristics Measurement Tool
Aviation and Economic Development Depamnent
Fayetteville Municipal Airport, Drake Field
4500 South School Avenue, Suite F
Fayetteville, Arkansas 72701
Ray M. Boudreaux, Director
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE FAYETTEVILLE EXECUTIVE
AIRPORT STAFF TO APPLY FOR A GRANT IN THE AMOUNT OF
$68,235.00 FROM THE ARKANSAS DEPARTMENT OF AERONAUTICS TO
FUND AN AIRFIELD SECURITY PROJECT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS -
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the Fayetteville Executive Airport staff to apply for a grant in the amount of $68,235.00 from the
Arkansas Department of Aeronautics to fund an Airfield Secunty Project.
PASSED and APPROVED this 151 day of July, 2008.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA E SMITH, City Clerk/Treasurer
aye ea e
ARKANSAS
AVIATION 8 ECONOMIC DEVELOPMENT
FAYETTEVILLE MUNICIPAL AIRPORT • DRAKE FIELD
June 13, 2008
Mr. John Knight, Director
Arkansas Department of Aeronautics
One Airport Dnve, 3rd Floor
Little Rock, Arkansas 72202
RE: GRANT APPLICATION, Airfield Security project
Dear Mr. Knight;
Enclosed please find two (2) copies of a grant application to Arkansas Department of
Aeronautics for 50/50% match funding on a project to undertake an Airfield Security project at
Drake Field.
Fayetteville Municipal Airport requests funding of the maximum amount of $68,325 in Arkansas
Department of Aeronautics fundmg. The City of Fayetteville will match the balance of the
project cost. The total project cost is estimated at $136,650.
Fayetteville Municipal Airport respectfully requests your consideration of this grant application,
and to be included on the agenda of the Aeronautics Commission board meeting in July, 2008.
Your assistance in this matter is greatly appreciated. Please contact me if you would like further
information, or have any question concerning this application. -
Sincerely,
Ray M. Boudreaux, Director
Aviation & Economic Development
RB:jn
Enclosures:\2\
Grant Application, 2 copies
Security project description and estimate of cost
4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE AR 72701
479.718.7642 • 479.718.7646 FAX • www.accessfayetteville.org/govemmenUaviation
airport_economic_development@ci.fayettevil le.ar. us
State Airport Aid Application — Page 1
The City/Eeunty of Fayetteville , herein called "Sponsor", hereby makes application to the
Arkansas Department of Aeronautics for State funds pursuant to Act 733 of 1977, for the purpose of
aiding in financing a project for the development of a municipal airport located in the city of
Arkansas, Washington county.
Date of Request: June 11, 2008
Name of Airport: Fayetteville Executive Airport / Drake Field (FYV)
Name and address of City/County Commission
sponsoring request:
City of Fayetteville
113 W Mountain
Fayetteville AR 72701
Phone Number:
Fax Number:
Name and address of Engineering Firm
(if applicable):
Person to Contact about project:
Ray M. Boudreaux
4500 S School Ave. Ste F
Fayetteville AR 72701
Phone Number: . 479-718-7642
Cell Number: 479-601-3520
Fax Number: 479-718-7646
Contact Person:
Phone/Fax Number.
Describe the work to be accomplished: Comprehensive Airfield security improvements to
include cameras & video record, RF proximity readers and ID cards, gate operators,
wireless network and software.
State and Local Project Costs:
Please indicate:
50-50% Match
80-20% Match
90-10% Match
100%
Total Cost of Project 136,650
Local Share/Funds 68,325
Local Share/In-Kind
State Share 68,325
Federal AIP Projects:
AIP Number.
95-5% Match
90-10% Match
Cost of Project:
Federal Share:
State Share:
State Share:
7-1-07
State Airport Aid Application — Page 2
Provide the information listed below as it applies to your project:
Funding:
Source of Funds:
State Funding: Arkansas Department of Aeronautics
Local Funding: City of Fayetteville — Airport fund
Source of In -Kind Services: N/A
Estimated starting date of project: July 2008
Estimated completion date of project: December 2008
Project will be for: New Airport X Existing Airport
Is land to be leased or purchased? No
Description of land and cost per acre: N/A
Provide the Federal AIP Grant Number (if applicable):
State Legislators for your area:
State Senator:
State Representative:
Sue Madison
Marilyn Edwards & Lindsley Smith
7-1-07
State Airport Aid Application — Page 3
The sponsor agrees to furnish the Arkansas Department of Aeronautics a copy of the legal instrument
affecting use of the property for an airport In application for a new landing site or expansion of existing
facility, the FAA Form 7480-1, Notice of Landing Area Proposal, must be approved by the FAA before
review for grant can be made by the State. Applications for hangar construction or renovation funds
must include a signed lease agreement. This agreement must be in compliance with all FAA grant
assurances. The application must be based on bids and include a calculated return on investment.
No land, hangars, or buildings purchased with State Grant funds may be sold or disposed of without
State Aeronautics Commission prior approval. All requests for sale or disposal of property will be
considered on an individual case basis. No hangar (funded by a grant from the Department of
Aeronautics) shall be used for non -aviation purposes without State Aeronautics Commission prior
approval. All requests for non -aviation use will be considered on a case-by-case basis. Failure to
receive pnor approval from A.D.A. concerning land and/or building use could result in the commission
requesting grant refund from the Sponsor.
No airport accepting State Grant funding may issue an Exclusive Rights lease.
All applications for navigational aids (such as NDB or IIS) must have FAA site approval before a state
grant can be approved.
All Grant applications involving Federal Airport Improvement Program (AIP) funding must be
accompanied by the approved FAA grant agreement with grant number assigned.
If this project is approved by the Arkansas Department of Aeronautics, and is accepted by the sponsor, it
is agreed that all developments and construction shall meet standard FAA construction practices as
outlined in the specifications of this agreement. Runways, Taxiways, Parking Ramps, etc. shall have a
base and a thickness that will accommodate the weight of aircraft expected to operate at this airport
All grant applicants (City and/or County) are totally responsible for compliance with all Federal,
State, County, and City laws, Statutes, Ordinances, Rules, Regulations, and Executn e Orders
concerning contracts and purchases for which this grant is approved and issued.
It is understood and agreed that should the sponsor fail to start this project within three (3) months of the
Arkansas Department of Aeronautics' date of acceptance, that this grant is null and void. It is also
agreed that this project shall be completed within one year from the date of acceptance of this grant by
the Arkansas Department of Aeronautics. Applications for extension will be entertained if
circumstances beyond the sponsor's control occur.
Funds will be disbursed according to Department procedures and final inspection of completed project
(See payment instruction page). Funds are contingent upon the Department's biennium appropriation.
IN WITNESS WHEREOF, the sponsor has caused this Application for State Airport Aid to be duly
, 2008
executed in its name, this is day of July
Ci_of Fa etteville
7-1-07
APPLYING FOR PAYMENT OF APPROVED GRANT FUNDS
After your grant has been approved and your are ready for a partial or final payment, please provide the
following documents to our office:
FOR 50-50%, 80-20%, 90-10% AND 100% STATE AIRPORT AID GRANTS, YOU MUST
PROVIDE.
Letter requesting Payment (partial/final) stating completion of the project with the total amount
of the project and the state share of the grant. Must be signed by City/County official or Airport
Commissioner.
Invoices for all cash expenses (copies). Engineering estimates/payment requests or contracts are
not acceptable to auditors and cannot be accepted by our agency.
Canceled checks to match all invoices — front and back of checks.
Copy of Deed, Title Insurance, Legal Fees (Land Purchases Only).
Daily time sheets for ALL in-kind work used as match for grant. The auditors will accept only
ONE day of in-kind services on ONE Daily Report Form. The form must be filled out
completely and signed by Supervisor and City/County Official. — No Exceptions!
An expense sheet outlining expenses/or a tape showing how the amount requested for payment
was totaled.
FOR GRANTS MATCHING FEDERAL FUNDS, YOU MUST PROVIDE:
Letter requesting payment (final only) stating completion of the project. Must be signed by
City/County Official or Airport Commissioner.
Copy of final Federal Aviation Administration Reimbursement Form (FAA form 271 or
computer generated form accepted by the FAA).
NOTE: All City/County Airports participating in Block grants with the ADA must submit all payment
requests to our office. The FAA will not process your payment of these grants.
WHAT YOU NEED TO RETAIN FOR YOUR FILES FOR AUDIT PURPOSES:
Original signed application requesting funds.
Letter of approval from State Office
All amendment request/letter granting approval or denial of amendments.
Letter requesting payment (partial/final) or extension of time request for project.
All documents (originals) submitted to State office for final payment of grants.
Copy of State Warrant — Warrant is presented on final inspection and payment of grant.
A copy of plans, deeds or any documents submitted to State Office used for approval of grant.
If you have any questions concerning the process of submitting documentation for payment of your
grant, please call our office at 1-800-376-6781. Ask for John Knight.
7-1-07
Fayetteville Municipal Airport, Drake Field
Airport Security Project Overview
The City of Fayetteville is interested in receiving proposals to improve the security of its
airport, Fayetteville Municipal Airport, Drake Field (FYV). The airport operates under
FAR Part 139 regulations as a class IV airport. There are no scheduled airline flights into
or out of the airport but commercial air carrier aircraft with more than 30 passenger seats
may operate into and out of the airport with prior permission of Airport Administration.
Prior notice is required in order to allow sufficient time to arrange for fire protection.
Drake Field operated as a commercial service airport until 1999 when the airlines
relocated to the new Northwest Arkansas Regional Airport ()CNA). All of Northwest
Arkansas is supported by flights into and out of XNA. As a result, the airport is equipped
with perimeter fencing and automatic vehicle gates. Old cameras and ramp lighting
systems are mostly inoperative and in disrepair The purpose of this RFP is to receive
proposals from a single provider to make improvements to the following security
systems.
• Personal Identification System. Develop and install personnel identification
system for the Airport with system administration and encoding equipment in
Airport Administration offices. Include personal photo identification badges
which include RFID entry coding characteristics utilizing International
Electronics Incorporated technology or equivalent.
• Airport vehicle and personnel gates- Install new and improved gate operating
systems, lighting as necessary and card readers for entry and exit.
• Airport surveillance cameras: Install surveillance cameras on the three major
West side parking aprons (the Terminal Apron, the Executive Apron, and the
West Side GA Apron) and the Fuel Farm. Install surveillance cameras on
selected east side movement areas (self serve fuel station, east side gate). Install
surveillance cameras in the Terminal parking lot and main tenninal entrances.
Install up to 9 cameras utilizing Video Insight Digital Video Management
Systems or equivalent with administration in the Airport Administration offices.
Utilize wireless IR technology for cameras across the field if possible.
• Install monitoring systems at Airport Administration and Customer Service Desk.
• Install alarm system in the terminal building integrating the fire alarm system with
the security alarm system.
• Make recommendations for additional security upgrades that will improve the
overall airport security posture.
The successful proposal will include comprehensive description of how the security
company will achieve each of the above security improvements and include a not to
exceed dollar amount for completion of each provision. The City of Fayetteville is
interested in contracting with a single company to provide the entire security package,
Video, Personal Identification, and Entry Operation and Control. The City reserves the
right to select the most comprehensive response to this request including acceptability of
equipment and total cost of the project.
Fleming Network Services, Inc.
RAY BOUDREAX
DRAKE FIELD
FAYETTEVILLE, AR
Sales Quotation
Your Total Solution Provider
P.O. Box 856 Bryant, AR 72089
(501) 847-9500 Fax: (501) 847-3598
http://www.flemine.com
email: network@lteminc.com
Quote # 000440
a1CS1®
CORPORATE
MEMBER
Date 5/23/2008
Project DRAKE FIELD SECURITY Exp. Date 6/22/2008
Description
Price
Qty
Extend
PRICE FOR INSTALLING NEW SECURITY CAMERAS TO INCLUDE ALL
OF THE FOLLOWING:
LABOR:
$8,000.00
BUCKET TRUCK USAGE PER DAY
$880.00
ELECTRICAL POWER NEEDED FOR CAMERAS
$3,250.00
MATERIALS:
(7) BOSCH FIXED DOME CAMERAS
(2) BOSCH 18X PTZ DOME CAMERAS
(1) BOSCH 36X PTZ DOME CAMERA
(1) BOSCH DIBOS 22 CHANNEL 750GB DVR
(1) 19 -INCH COLOR LCD MONITOR
(10) FIRETIDE HOTPORT OUTDOOR DUAL RADIO NODES
(2) SECTOR ANTENNAS
(10) SINGLE PANELS FOR CAMERA LOCATIONS
(1) FIRETIDE HOTVIEW PROMESH MANAGEMENT SOFTWARE
$64,540.76
WIRE AND HARDWARE NEEDED FOR INSTALL:
$6,135.19
TOTAL PRICE FOR CAMERA INSTALLATION:
$82,805.95
1
$82,805.95
PRICE FOR INSTALLING NEW GATE CONTROLS TO INCLUDE ALL OF
THE FOLLOWING:
(3) 1HP DOORKING SLIDE GATE OPERATOR WITH DC OPTION
(2) WIEGAND PROXIMITY CARD READERS
(2) WIEGAND PROXIMITY CARD READERS WITH TRACKER BOARDS
(3) PROXMITTER RECIEVERS
Page 1
Description
Price , Qty
Extend
(1) 1838 PROGRAMMABLE CONTROLLER
(1) CONTROL MATE RECIEVER
(2) REMOTE MATE TRANSMITTERS
(3) INFRAREDTHRU-BEAM PHOTO CELL
(3) FIRE DEPT LOCK BOXES
(1) 500 PERSON MEMORY CARD
(3) HIGH VOLTAGE SURGE SUPPRESSORS
(3) FAIL SECURE LOCK KITS
(1) TRACKER BOARD ENCLOSURE
(2) TRACKER BOARDS
(1) RS232 CABLE
(1) RS232 TO USB ADAPTER
(1) 1200LB MAGNETIC LOCK
(6) PLUG-IN 1 CHANNEL DETECTOR
(10) PROXMITTER 1 BUTTON REMOTES
(100) PROX CARDS
ASSORTED WIRING, TRANSFORMERS, SEALANT, & MISC. MATERIALS
$27,534.00
MATERIALS:
SAW BLADES-MULTICONDUCTOR WIRE -WIRE NUTS -BOLTS -ANCHOR •
BOLTS -CONDUIT -DRYWALL ANCHORS-CEMENT-CARFLEX-ASSORTED
FITTINGS -SEALANTS -CABLE TIES -ETC.
$5,160.00
LABOR:
APPROX 2-3 MEN 240 MAN HOURS@ $40/HOUR
$9,600.00
6 HOURS TRAINING ON DOORKING SOFTWARE -THIS CAN BE DIVIDED
$250.00
INTO AS MANY AS 3 SESSIONS
CLARIFICATIONS:
1. REPAIRS TO EXISTING UNDERGROUND CONDUIT WILL CHANGE
THE
QUOTED PRICE
2. ANY CHANGES ABOVE THE QUOTED MATERIAL OR LABOR MAY BE
CAUSE FOR ADDITIONAL CHARGES
3. REPAIR OF EXISTING GATES, GUIDES, OR SLIDES WILL BE CAUSE
FOR ADDITIONAL CHARGES
TOTAL PRICE FOR GATE CONTROL INSTALLATION:
$42,544.00
1
$42,544.00
Authorized Signature:
Hem'g Network Services, Inc.
accept the ms an conditions of this quotation.
Signed: /��//t etc/
Name: J/
Gut rig Title:
Terms: 30 Day Draws. Balance
Delivery.
Upon C p ry
om letion
[ _ ] I decline my option for an extended service contract.
Sub -Total
$125,349.95
Shipping
Sales Tax $11,281.50
Total $136,631.45
GA Airport Security
IPA -001
Appendix A - Airport Characteristics Measurement Tool
Assess points for every characteristic that applies to your facility.
1. Mass population area - Area with a total metropolitan population of at least 100,000 people.
2 Sensitive sites - Areas which would be considered key assets or critical infrastructure of the
United States. Sensitive sites can include certain military installations, nuclear and chemical
plants, centers of government, monuments and iconic structures, and/or international ports.
3. Facilities with multiple runways should only consider the longest runway on the airport.
4. Airports at higher elevations may need longer runways to accommodate even the smallest
of aircraft. It is not the intent of this document to assess points for a longer runway if it is
unrealistic that the runway could be used for larger aircraft operations.
Version 1.0
21
Assessment Scale
Security Characteristics
Public Use
Ai • orts/Heli • • its
Private Use
Air • • rts/Heli • orts
red so Il
E
Within 30 nm of mass • • •ulation
areas 450,000
5 X
3
Within
30 nm of a sensitive
site UA & Stadium
4 X
2
3
1
rl iit r.uuiur.�
icaea-
_I.
:
B . - • t.
3
- -= i,
3
1
€
1
F -II. • rth
ITIARr
t -
I
•• d-
1
r- •f --t -• =r
=•r
Greater
than
101
based aircraft
26-100 based
aircraft
2 X
-
11-25 based aircraft
1
-
10 or
fewer based
aircraft
-
-
Based aircraft
over 12,500 lbs
3 X
1
3
Runwa
le •
h
e • uat to or !nater than 5000 feet
Runway
2001
length
Feet
less than 5000 feet, Greater than
4
2
Runwa len • h
2000 feet or less
2
-
• «.
1 X
-
_F..r-w-e--a
4
,6
._- _. -_...i
2
1,w
.SiiZTz?,ir..
.._._ _
Over 50 000
annual
aircraft
o • - rations
Part 135 o • - rations
3 X
1
Part
137
o • - rations
3
1
Part
125 o
• - rations
3
1
FII
ht
trarnin.1
Fir.ht
trainrn.
in aircraft
over 12
500 lbs
4
2
Rental aircraft
4 X
2
Maintenance,
conducting
12 500
long
lbs
Repair, and Overhaul facilities
term storage of aircraft over
4
X
2
Total
34
Assess points for every characteristic that applies to your facility.
1. Mass population area - Area with a total metropolitan population of at least 100,000 people.
2 Sensitive sites - Areas which would be considered key assets or critical infrastructure of the
United States. Sensitive sites can include certain military installations, nuclear and chemical
plants, centers of government, monuments and iconic structures, and/or international ports.
3. Facilities with multiple runways should only consider the longest runway on the airport.
4. Airports at higher elevations may need longer runways to accommodate even the smallest
of aircraft. It is not the intent of this document to assess points for a longer runway if it is
unrealistic that the runway could be used for larger aircraft operations.
Version 1.0
21
(7.8.08) Clarice Pearman - Res. 139-08 Page 1
From: Clarice Pearman
To: Boudreaux, Ray
Date: 7.8.08 4:05 PM
Subject: Res. 139-08
Attachments: 139-08 Ark Dept of Aeronautics Grant.pdf
CC: Audit
Ray:
Attached is a copy of the above resolution regarding the Ark. Dept. of Aeronautics grant. I am forwarding to you the
signed grant. Please be sure that the city clerk's office receives a copy of agreement once it is signed. Have a good day.
Thanks.
Clarice
GA Airport Security
IP A-001
Appendix B - Suggested Airport Security Enhancements
Points/Suggested Guidelines
>45 25-44
15-24
0-14
• Signs
(Section 3.3.5)
• Documented Security Procedures
(Section 3.5.1)
• Positive Passenger/Cargo/Baggage ID
(Section 3.1.1)
• All Aircraft Secured
(Section 3.2)
• Community Watch Program
(Section 3.4.1)
• Contact List
(Section 3.5.3)
Version 1.0 22