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Home My WebLink About136-08 RESOLUTIONRESOLUTION NO. 136-08 A RESOLUTION TO APPROVE AMENDMENT #2 TO AN AGREEMENT WITH McCLELLAND CONSULTING ENGINEERS, INC. FOR ENGINEERING SERVICES FOR AN ADDITIONAL YEAR WHEREAS, McClelland Consulting Engineers, Inc. was selected by a city professional selection committee through the RFQ process to provide engineering services for the Fayetteville Municipal Airport for three years; and WHEREAS, the City Council approved the initial one year period contract on June 6, 2006, and approved the the second year (as First Amendment to the contract) on June 5, 2007. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the final year long contract with McClelland Consulting Engineers, Inc. as Amendment #2 to its initial contract and authorizes the Mayor to sign Amendment #2 attached as Exhibition A. ````�TR,,, o� �•G% _h�� •G\TY••e•. O,c •,�A, =U• �S ATTEST: E ;FAYETTEVILLE; wee A43 f4tM�2 -"„ ;iii o,,, PASSED and APPROVED this ls` day of July, 2008. APPROVED: By: DA COODY, Mayor By SONDRA E. SMITH, City Clerk/Treasurer AMENDMENT NO. 2 TO AGREEMENT FOR ENGINEERING SERVICES FAYETTEVILLE MUNICIPAL AIRPORT STATE OF ARKANSAS COUNTY OF WASHINGTON RECEIVED JUN 0 4 2008 AIkP tha The basic agreement entitled CITY OF FAYETTEVILLE, AGREEMENT FOR ENGINEERING SERVICES, is hereby amended. The referenced basic agreement pertains to proposed improvements to Fayetteville Municipal Airport, Drake Field. This Amendment entered into and executed on the date indicated beneath the signature blocks, by and between the City of Fayetteville and McClelland Consulting Engineers (ENGINEER) extends the duration of the contract for the second of a possible three years, as allowed in the first paragraph on page 1 of the basic agreement. This action is taken to allow the ENGINEER to undertake design and construction administration services beyond contract expiration date of June 6, 2008. As a result, the amended contract expiration date becomes June 6, 2009. SECTION I - PROJECT DESCRIPTION The types of projects to be undertaken by the ENGINEER during this extended period include the type of projects listed in Section II of the Basic Agreement and any additional services related to the Fayetteville Municipal Airport as may be included by the City of Fayetteville. W:\DRAKE FIELD\CONTRACTS\2006-2008Wmend 2 to BAS AGR.doc SECTION II - BASIC AGREEMENT IN EFFECT: Except as amended specifically herein, the basic AGREEMENT FOR ENGINEERING SERVICES shall remain in full force as originally approved and executed. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be dgy,, executed as of the date and year first herein written. FOR THE CITY OF FAYETTEVILLE: Attest: FOR McCLELLAND CONS TING ENGINEERS, INC.: B Vic- Present Date: Attest: 5 W:\DRAKE FIELD\CON'I'RACTS\2006-2008\Amend 2 to BAS AGR.doc Ray M. Boudreaux Submitted By City of Fayetteville Staff Review Form City Council Agenda Items or Contracts 7/1/2008 City Council Meeting Date Aviation & Economic Development Division Action Required: General Government Department Action Required: Approve Amendment 2 to the Basic Agreement with McClelland Consulting Engineers, Inc., PO Box 1229, Fayetteville, AR, 72702-1229, Wayne Jones P.E., Vice President, 479443-2377 office, 479-443 9241 fax, wjones@mcclelland-engrs.com. Cost of this request 5550.3960.5314.00 Account Number NA 214,026.00 Sery / Chrgs Program Category / Project Name 188,226.00 Airport Capital Expense $ Funds Used to Date Program / Project Category Name 25,800.00 Airport Project Number Remaining Balance Budgeted Item Budget Adjustment Attached Fund Name Department'Director City Att Date as.t; fl3ln Date Finance and Internal Service Director Mayor 6 -Fa i3•ov Date 6/t Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: 97-06 100-07 06/06/06 917 Comments: Amendment 2 exte the contract one year as provided for in the original Agreement. This is the final contract extension. Staff Review Memorandum TO: Dan Coody, Mayor Fayetteville City Co THRU: Staff Review Com FROM: Ray M. Boudreaux DATE July 1st, 2008 SUBJECT: Amendment #2 to Basic Agreement w/ McClelland Consulting Engineers Recommendation: Airport Staff recommends approval of Amendment #2 to the Basic Agreement with McClelland Consulting Engineers, Inc. Background: An Agreement for Airport engineering services provided by McClelland Consulting Engineers Inc. was approved as Resolution No. 97-06, and Amendment #1 as Resolution #100-07, by the City Council June 6, 2006, and June 5th 2007, respectively. The original Agreement is for three one-year periods with each one-year period subject to approval by the City of Fayetteville. This Amendment #2 is the final extension of the Agreement before a new Request for Qualifications is solicited. Discussion: McClelland Consulting Engineers Inc. has been providing Engineenng services to the Airport through various contracts and task orders for several decades. While other engineering companies have been employed from time to time over the years, McClelland has easily provided the bulk of the design and engineering work for the Airport. Thus, the company has access to an abundant store of records, knowledge, and expenence which serves to enhance their performance on current and future projects. The Airport Administration has found the company to be professional, diligent, and responsive to the Airport's needs. Our association with the firm continues to be an asset to the Airport and the Citizens of Fayetteville. Budget Considerations: None at this time. Specific work items are composed as Task Orders and submitted to the City Council individually for approval. RBftn Attachments: Amendment #2 [3 onginals] Resolution 97-06 Resolution 100-07 [Amendment #1] Aviation and Economic Development Department Fayetteville Municipal Airport, Drake Field 4500 South School Avenue, Suite F Fayetteville, Arkansas 72701 Ray M. Boudreaux, Director RESOLUTION NO. A RESOLUTION TO APPROVE AMENDMENT #2 TO AN AGREEMENT WITH McCLELLAND CONSULTING ENGINEERS, INC. FOR ENGINEERING SERVICES FOR AN ADDITIONAL YEAR WHEREAS, McClelland Consulting Engineers, Inc. was selected by a city professional selection committee through the RFQ process to provide engineering services for the Fayetteville Municipal Airport for three years; and WHEREAS, the City Council approved the initial one year period contract on June 6, 2006, and approved the the second year (as First Amendment to the contract) on June 5, 2007. •NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the final year long contract with McClelland Consulting Engineers, Inc. as Amendment #2 to its initial contract and authorizes the Mayor to sign Amendment #2 attached as Exhibition A. PASSED and APPROVED this 151 day ofJuly, 2008. APPROVED: ATTEST: DAN COODY, Mayor SONDRA E SMITH, City Clerk/Treasurer RESOLUTION NO. 100-07 A RESOLUTION APPROVING AMENDMENT No. 1 TO THE BASIC AGREEMENT WITH McCLELLAND CONSULTING ENGINEERS, INC. APPROVING A ONE-YEAR EXTENSION TO PROVIDE AIRPORT ENGINEERING SERVICES. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Sechon 1. That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 1 to the Basic Agreement with McClelland Consulting Engineers, Inc. approving a one-year extension to provide airport engineering services. A copy of Amendment No. 1, marked Exhibit "A" is attached hereto, and made a part hereof. CtRYJTR�4'�o,, � /4%C. G\1Y 0:e SGp FAYETTEVILLE• q,:•:kANSP'J? etiVG70A CC G/14/11101 `�` /Vb6J � �� PASSED and APPROVED this 5th day of June, 2007. APPROVED: By: DAN COODY, Mayor A 1 I EST: By: SONDRA E. SMITH, City Clerk/Treasurer RESOLUTION. NO. 97-06 A RESOLUTION APPROVING A THREE-YEAR CONTRACT WITH McCLELLAND CONSULTING ENGINEERS, INC. FOR AIRPORT ENGINEERING SERVICES. • BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the. City Council of the City of Fayetteville, Arkansas hereby approves a three-year contract with McClelland Consulting Engineers, Inc. for airport engineering services. A copy of the contract, marked Exhibit "A" is attached hereto, and made a part hereof. PASSED and APPROVED this 6th day of June 2006. APPROVED: By: DAN COODY, Mayor Ali ESP . • A= :FAYETTEVILLE: , `e:719/kANSQy S%$1 CC21 `. By: ��6a�= tr - SONDRA SMITH, City Clerk • (7.3.08 Clarice Pearman - Res. 136-08 From: Clarice Pearman To: Boudreaux, Ray Date: 7.3.08 4:38 PM Subject: Res 136-08 Attachments: 136-08 McClelland Consulting Engineers Inc pdf CC: Audit; Nicholson, James Ray: Attached is a copy of the above resolution regarding McClelland Amendment 2. I am forwarding to you three of the four original agreements via interoffice mail. Please let me know if there is anything else needed for this item. Thanks. Clarice