HomeMy WebLinkAbout129-08 RESOLUTIONRESOLUTION NO. 129-08
A RESOLUTION APPROVING THE PURCHASE OF
OPERATIONAL AND SECURITY EQUIPMENT AND CAMERAS
FROM SPYTOWN USA IN THE AMOUNT OF $26,771.82 FOR
THE WEST SIDE WASTEWATER TREATMENT PLANT; AND
APPROVING A CONTINGENCY IN THE AMOUNT OF $2,500.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of operational and security equipment and
cameras from Spytown USA in the amount of $26,771.82 for the West Side
Wastewater Treatment Plant.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a contingency in the amount of $2,500.00.
PASSED and APPROVED this 17th day of June, 2008.
APPROVED:
By:
DAN COODY, Mayor
ATTEST:
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AMBER WOOD, Deputy City Clerk
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
David Jurgens
Submitted By
6/17/2008
City Council Meeting Date
Wastewater System Improv Proj
Division
Action Required:
fees
7/68
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Wate/Wastewater
Department
Approval of the purchase of Operational and Security Equipment and Cameras from Spytown, USA, in the amount of
$26,771.82, for the West Side Wastewater Treatment Plant, and approve a contingency of $2,500.
$
29,271.82
Cost of this request
4520-9520-5210-00
Account Number
02133.0202
Project Number
Budgeted Item
XX
48,836,390
Category / Project Budget
27,301,528
Funds Used to Date
21,534,862
Remaining Balance
Budget Adjustment Attached
Wastewater System Imp Project
Program Category / Project Name
Water and Wastewater
Program / Project Category Name
Water/Sewer
Fund Name
Depa ' ment D rector
City Attorney
%-PSI a , IQ.,
Finance anrjtemal Service Director
1 / n
ezze
Mayor
13.-0111
OD
Date
_3 -os
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City
Clerk's Office
Lbw,
Received in
Mayor's Office
Comments:
Revised April 16, 2007
ye ey..,.le
CITY COUNCIL AGENDA MEMO
City Council Meeting of June 17, 2008
To: Fayetteville City Council
Thru: Mayor Dan Coody
From: David Jurgens, Water and Wastewater Director
Fayetteville Sewer Committee
Date: May 31, 2008
Subject: Approval of the purchase of operational and securi y equipment and cameras from
Spytown, USA, in the amount of $26,771.82, for the West Side Wastewater Treatment Plant, and
approve a contingency of $2,500.
RECOMMENDATION
Staff recommends approval of the purchase of operational and security equipment and cameras from
Spytown, USA, in the amount of $26,771.82, for the West Side Wastewater Treatment Plant
(WWTP), and approve a contingency of $2,500.
BACKGROUND
The West Side WWTP is designed to operate with as much automation as possible. This requires
video surveillance in key operational areas including the biosolids building, inlet facilities, and the
filter building. Additionally, wastewater facilities nationwide are required to comply with increased
federal security requirements, due to the potential for significant environmental damage if an
incident were to occur. To meet these objectives, cameras are included in the plans to monitor key
operations and security locations.
DISCUSSION
The quotes provided to Brasfield & Gorrie, when vetted through the City's IT Division, seemed
high. Staff then decided to have the IT Division execute this work, consisting of purchasing and
installing nine cameras, a recorder. The city's IT department will be installing the cameras and
DVR in order to reduce the expense of this aspect of the Treatment Plant project. The Brasfield &
Gorrie contract will be reduced by approximately $70,000; the City's total cost, including both labor
and equipment should be less than $45,000.
BUDGET IMPACT
Funds are available within the WSIP project budget.
WSIP Scty Cameras CCIMemo Jun08
RESOLUTION NO.
A RESOLUTION APPROVING THE PURCHASE OF
OPERATIONAL AND SECURITY EQUIPMENT AND CAMERAS
FROM SPYTOWN USA IN THE AMOUNT OF $26,771.82 FOR
THE WEST SIDE WASTEWATER TREATMENT PLANT; AND
APPROVING A CONTINGENCY IN THE AMOUNT OF $2,500.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of operational and security equipment and
cameras from Spytown USA in the amount of $26,771.82 for the West Side
Wastewater Treatment Plant.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a contingency in the amount of $2,500.00.
PASSED and APPROVED this 17th day of June, 2008.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Finance & Internal Services Director: Budget Manager: 0
IT Manager:
Dispatch Manager: Utilities Manager: Other:
Revised 6/17/03
Special Instructions:
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Requester:
Chris Douahty
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Address:
1227 Walt Whitman Rd
Vendor #:
17696
City Of Fayetteville
Shipping/Handling
Bosch PT2 Outdoor Dome
Part # VGA-322-ECEOC
Bosch PT2 Outdoor Dome
Part # VGA-322-ECEOP
Bosch Flexidome IP Camera
Part # NWD-495V03-20P
Bosch 1.6 TB DVR
Part # DB18C3160R2
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Quantity
Vendor Name:
Spytown
Lot
EA
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Unit of Issue
2 0
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957.00
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Unit Cost
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Extended Cost
4520 9520 5801 00
4520 9520 5801 00
4520 9520 5801 00
4520 9520 5801 00
Account N
Requesters Employee #:
2082
Zip Code: Ship to code:
11747 30
Fob Point:
Subtotal: 524,990.00
ax: $1,781.82
Total: 526,771.82
02133.0202
02133.0202
02133.0202
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'Quotes Attached
Yes: No:
Expected Delivery Date:
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(Fixed Asset #
SiierroWN
1227 Walt Whitman Road
Melville , NY 11747
QUOTATION TO:
Chris Doughty, CCSP, ISSP
Network Engineer
City of Fayetteville
479.575.8306
cell 479.879.2029
fax 479.575.8316
Date:
Your Reference
SPYTOWN Reference
Tel: (718) 709-0500
Fax: (718) 709-0501
http://spytown.com
18 -Apr -08
Bosch Quote
04182008H WG 1
Thank youfor your inquiry. We are pleased to provide our detailed quotation as follows:
ITEM
QTY
PART NUMBER
MANUFACTURER / DESCRIPTION
UNIT PRICE
TOTAL
1
1
B18C3160R2
7395
7,395.00
2
NWD-495V03-20P
957.00
81413 @6'
3
2-
I"114,ob 0.00
4
0.00
5
0.00
This order will qualify for free ups ground
6
shipping.
0.00
7
0.00
8
0.00
9
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
SUBTOTAL:
iltafirli
UPS GROUND
0.00
TOTAL,:
$ 1 8.00
63010(
Pricing and Delivery quoted arc valid for 30 days.
FOB Shipping Point unless indicated otherwise.
TERMS: VISA / MASTERCARD / AMERICAN EXPRESS
Net terns on Credit Aaproval
BY:
TITLE:
Howard Geschwind
Vice President
1
SpyTown
QUOTATION TO:
City of Fayetteville
Attn: Chris Doughty
113 West Mountain Street
Fayetteville, AR 72701
Date.
Your Reference
SPYTOWN Reference
1227 Walt Whitman Road
Melville, NY 11747
Tel: (718) 709-0500
Fax: (718) 709-0501
http://spvtown.com
MAY 30, 2008
CHRIS DOUGHTY
PO# 08-0490
Thank you or your inquiry. We are pleased to provide our detailed quotation as follows:
ITEM
QTY
PART NUMBER
MANUFACTURER / DESCRIPTION
UNIT PRICE
TOTAL
1
2
5
2
VG4-322-ECEOP
Bosch VG4-322-ECEOP 300 SERIES PTZ 18X D/N NTSC,
ENVIRO/PIPE, 24 VAC, IP CLEAR BUBBLE
VG4-322-ECEOC
300 SERIES PTZ 18X D/N NTSC, ENVIRO/CORNER,
24 VAC, IP CLEAR BUBBLE
2,207.00
2,323 00
11,035.00
4,646.00
$ 15,681.00
- Show Order
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1(5/6/2008) Chris Doughty - RE. Quote request
Page 1
From:
To:
Date:
Subject:
Here you go
"Pro Securitys" <prosecuritys@sjgreatdeals.com>
<cdoughty@ci. fayettevi Ile. ar. u s>
4/16/2008 2:19 PM
RE: Quote request
Qty Item # Description
Price Extended
1 DB18C3160R2 DIBOS RCK MOUNT 18 CH DVR
8146.60
Unit
8146.60
%NWD495V0320P IP FLEXIDOMECOLOR D/N 2.6-12MM 1060.30 95 0
(20 -(DO
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Let us know if you have any questions
Thank you,
Scott
> ----Original Message--
> From: Chris Doughty (mailto:cdoughty@ci.fayetteville.ar.us]
> Sent: Wednesday, April 16, 2008 11:47 AM
> To: prosecuritys@sjgreatdeals.com
> Subject: Quote request
> Hello,
> I would like a quote on the following equipment:
> lx DB18C3160R2
> 9x NWD-495V03-20P
> This is for a City of Fayetteville project, and I was wondering if you had
> government pricing,
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IT(6.19A8 Clarice Pearman - Res. 129-08 Page 1J
From: Clarice Pearman
To: Jurgens, David
Date: 6.19.08 12:50 PM
Subject: Res. 129-08
Attachments: 129-08 Spytown USA.pdf
CC: Audit; Vice, Peggy
David:
Attached is a copy of the above resolution regarding a purchase from Spytown USA. I will forward to Purchasing your
requisition via interoffice mail. Please let me know if there is anything else needed for this item. Have a good day.
Thanks.
Clarice