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Home My WebLink About127-08 RESOLUTIONRESOLUTION NO, 127-08 A RESOLUTION APPROVING A PAYMENT TO THE ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT (AHTD) IN THE AMOUNT OF $30,889.11 FOR A CHANGE ORDER TO COVER CITY -REQUESTED REVISIONS TO THE WEDINGTON DRIVE WIDENING PROJECT; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $31,000.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a payment to the Arkansas State Highway and Transportation Department (AHTD) in the amount of $30,889.11 for a Change Order to cover city -requested revisions to the Wedington Drive Widening Project. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of $31,000.00. PASSED and APPROVED this 17th day of June, 2008. APPROVED: By: ATTEST: ;,....;^s 14 eFAYETTEVILLE° By: PW�Ii[al�($�iYdlh(fi1t�/�t'e%i<%�'f a(si��d AMBER WOOD, Deputy City Clerk ARKANSAS STATE HIGHWAY COMMISSION CHANGE ORDER Job Name Hwy. 16 Widening (Fayetteville) (S) Route & Sectlon Hwv. 16 Sect 2 Job No. 040423 FAP No. STP -9142(15) County Washington Change Order No. 7 Changes from Sta.113+00 to Sta. 206+10 (Asphalt Bike Trails) Description of Change: 1) Decrease the quantities for the items "Unclassified Excavation", "Compacted Embankment", "Aggregate Base Course (Class 7)", "Mineral Aggregate in ACHM Surface Course (1/2")1j, and "Concrete Walks" 2) Add the items "Unclassified Excavation (CO 7)11, Compacted Embankment (CO 7)", "Aggregate Base Course (Class 7) (CO 7)", "Mineral Aggregate in ACHM Surface Course (1/2") (CO 7)", "Concrete Walks (CO 7)", and "Reshaping and Grading Subgrade" Reason for Change: Change in character of work requires changes in unit prices of several items. Unit prices of items involved in changing to asphalt bike trails are increased to provide appropriate compensation for the contractor. NOTE: Unit Prices for the. items "Unclassified Excavation (CO 7)", "Compacted Embankment (CO 7)", "Aggregate Base Course (Class 7)(CO 7)", "Mineral Aggregate in ACHM Surface Course (112")(C0 7)", "Concrete Walks (CO 7)0 , and "Reshaping and Grading Subgrade" have been agreed upon and will be established by Supplemental Agreement Attachments: Special Provision. Other support documents. SIIMMARV Item No. 210 Item Unclassified Excavation Unit Cu. Yd. Unit Price 7.00 PRESENT REVISED Quantity 512 Amount 3584.00 Quantity 0 I Amount 0.00 210 Compacted Embankment) Cu. Yd. 11.00399 4389.00 0 0.00 303 Aggregate Base Course Class Ton 25.00 5678 141950.00 0 0.00 SS8407 633 Mineral Aggregate in ACHM Surface Course (12") Concrete Walks Ton S .Yds. 58.00 30.00 1705 273 98890.00 8190.00 0 0 0.00 0.00 210 Unclassified Excavation(CO 7 Cu. Yd. 17.33 0 0.00 512 8872.96 210 Compacted Embankment CO Cu. Yd. 17.18 0 0.00 399 6854.82 303 Aggregate Base Course Class 7 CO 7 Ton 24.57 0 0.00 5678 139508.46 SSR407 Mineral Aggregate in ACHM Surface Course (12") (CO 7) Ton 68.75 0 0.00 1705 117218.75 633 Concrete Walks CO S .Yds. 38.69 0 0.00 273 10562.37 SP Reshaping and Grading Subgrade L.S. 341536.00 0 0.00 1 34536.00 $257,003.00 $317,553.36 Recommended - f// Authorized a - 06 06. / AUG RE -43 Page 1 Overrun f. Requested of Fayetteville Requested $60,550.36 r� ARKANSAS STATE HIGHWAY COMMISSION CHANGE ORDER Job Name Hwy. 16 Widening (Fayetteville) (S) Route & Section Hwy. 16, Sed. 2 Job No. 040423 FAP No. STP -9142(15) County Washington Change Order No. 7 Changes from Sta. 113+00 to Sta. 205+10 (Asphalt Bike Trails) Description of Change: 1) Decrease the quantities for the items "Unclassified Excavation", "Compacted Embankment', "Aggregate Base Course (Class 7)", "Mineral Aggregate in ACHM Surface Course (112")", and "Concrete Walks" 2) Add the items "Unclassified Excavation (CO 7)", Compacted Embankment (CO 7)', "Aggregate Base Course (Class 7) (CO 7)", "Mineral Aggregate in ACHM Surface Course (112") (CO 7)", "Concrete Walks (CO 7)", and "Reshaping and Grading Subgrade" Reason for Change: Change in character of work requires changes in unit prices of several items. Unit prices of items involved in changing to asphalt bike trails are increased to provide appropriate compensation for the contractor. NOTE: Unit Prices for the, items "Unclassified Excavation (CO 7)", "Compacted Embankment (CO 7)", "Aggregate Base Course (Class 7)(CO 7)", "Mineral Aggregate in ACHM Surface Course (1121(CO 7)", "Concrete Walks (CO 7)0* 1 and "Reshaping and Grading Subgrade" have been agreed upon and will be established by Supplemental Agreement. Attachments: Special Provision. Other support documents with CO #5. SUMMARY Item No. Item Unit Unit Price PRESENT REVISED Quantity Amount Quantity Amount 210 Unclassified Excavation Cu. Yd. 7.00 512 3584.00 0 0.00 210 Compacted Embankment) Cu. Yd. 11.00 399 4389.00 0 0.00 303 Aggre ate Base Course (Class 7) Ton 25.00 5678 141950.00 0 0.00 SS&407 Mineral Aggregate in ACHM Surface Course (Me, Ton 58.00 1705 98890.00 0 0.00 633 Concrete Walks S .Yds. 30.00 273 8190.00 0 0.00 210 Unclassified Excavation CO Cu. Yd. 17.33 0 0.00 512 8872.96 210 Compacted Embankment (CO 7) Cu. Yd. 17.18 0 0.00 399 6854.82 303 Aggregate Base Course (Class 7) (CO 7) Ton 24.57 0 0.00 5678 139508.46 SS&407 Mineral Aggregate in ACHM Surface Course (12") (CO 7) Ton 68.75 0 0.00 1705 117218.75 633 Concrete Walks (CO S .Yds. 38.69 0 0.00 273 10562.37 SP Tieshaping and Grading Subgrade 1 L.S. 134,536.001 01 0.001 34536.00 $257,003.00 1 $317,553.36 Recommended District Engineer APPROVED Construction Engineer Authorized Assistant Chief Engineer Page 1 Overrun $60,550.36 City of Fayetteville Requested Resident Engineer City of Fayetteville, Arkansas Budget Adjustment Form Budget Year Department: Date Requested Adjustment Number Division: 2008 5/30/2008 Proeram: Project or ]tem Added/]ncreased: Project or Item Deleted/Reduced: Street ROW / Intersection / Cost Sharing Van Asche Extension Justification of this Increase: Additional funds are necessary to fund the proposed expenditures for the Wedington Road Widening Project. Justification of this Decrease: This project is complete with remaining funds. Increase Expense Budget (Decrease Revenue Budget) Account Name Account Number Amount - Project NumE Street improvements 4470 9470 5809 00 31,000 02116 Decrease Expense Budget (Increase Revenue Budget) Account Name Account Number Amount Project NumE Street improvements 4470 9470 5809 00 31,000 05027 20 /I�/f�� / p�ro��al Signatures Requested By /Date 2etwnager Date anmcnt.�ireder--- Date Finance R Intemat ices D rector Date Date Budget Office Use Only Type: A 13 C (:D E Posted to General Ledger Initial Date Posted to Project Accounting __ Initial Date Entered in Category Log Initial Date Ron Petrie Submitted By City of Fayetteville Staff Review Form City Council Agenda Items or Contracts 6/17/2008 City Council Meeting Date 6�5 Engineering Operations Division Department Action Required: ion authorizing a payment in the amount of $30,889.11 to the Arkansas Highway and Transportation ant for a change order due to City requested revisions to the Wedington Road Widening Project and of a budget adjustment. $ 30,889.11 Cost of this request 4470.9470.5809.00 Account Number 02116 108,616.00 Street ROW/Intersection/Cost Share Category / Project Budget 51, 865.61 Funds Used to Date 56,750.39 Program Category / Project Name Street Improvements Program / Project Category Name Capital Improvement Program Project Number Remaining Balance Fund Name Budgeted Item E!71 Budget Adjustment Attached �X 1 _ Previous Ordinance or Resolution # OS Departmen Director Date Original Contract Date: Original Contract Number: City Attorr}ey Date l Received in City Clerk's Office Finance and Internal Service Director Date Received in Mayor's Office EHT Mayor Date City Council Meeting of June 17, 2008 CITY COUNCIL AGENDA MEMO To: Mayor and City Council Thru: Gary Dumas, Director of Operations From: Ron Petrie, City Engineer 0? Date: March 11, 2008 Subject: A resolution authorizing a payment in the amount of $30,889.11 to the Arkansas Highway and Transportation Department for a change order due to City requested revisions to the Wedington Road Widening Project and approval of a budget adjustment. RECOMMENDATION: The City Council's Street Committee and staff recommend approval of this resolution to proceed with a payment in the amount of $30,889.11 to the Arkansas Highway & Transportation Department(AHTD) for the requested revisions to the Wedington Road Widening Project. BACKGROUND: On June 18, 2007 the City Council's Street Committee unanimously agreed to recommend changes to the AHTD after receiving considerable citizen input. These requested revisions are summarized in the June 19, 2008 letter to the AHTD and repeated below: A. Remove the two bike lanes and replace with a continuous two-way left turn lane utilizing the existing street width as shown on the construction plans. B. Replace the existing 6' concrete sidewalk with a '10' asphalt trail utilizing the existing 7' greenspace between the curb & gutter and the sidewalk. At intersections where a fifth lane is currently planned, it is understood that the trail will be reduced to 8' in width in order to utilize existing right-of-way. A letter dated July 5. 2007 from the AHTD stated that the "The Department will proceed with implementing the changes as approved by the Street Committee. As you requested, because the City will be responsible for any additional cost involved in the revisions, we will request the City's approval before executing a Change Order." DISCUSSION: An official change order was submitted to the City on August 31, 2007 that actually reduced the contract price by $29,661.25 which was signed and sent back to the AHTD. However; after work had begun on the revisions, the AHTD sent a second change order 1 City Council Meeting of June 17, 2008 to the City stating that "we have determined that he[contractor] is due additional compensation to change the Typical Section on the Highway 16 -west project to include the additional turn lane. The majority of the additional costs are to shape and compact the area where the asphalt trail is to be constructed and for the actual cost to place the asphalt on the trail." The additional cost for this change order is $60,550.36. Since the previous change order reduced the contract price by $29,661.25, the additional funds necessary to implement this change order is $30,889.1 1 made payable to the AHTD. On May 12, 2008 the Street Committee voted unanimously to forward this item to the full City Council with a recommendation of approval. BUDGET IMPACT: It is recommended that a budget adjustment be approved to utilize remaining funds within the Van Asche Extension project. There is currently $56,750.39 in remaining funds in this account. RESOLUTION NO. A RESOLUTION APPROVING A PAYMENT TO THE ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT (AHTD) IN THE AMOUNT OF $30,889.11 FOR A CHANGE ORDER TO COVER CITY -REQUESTED REVISIONS TO THE WEDINGTON DRIVE WIDENING PROJECT; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $31,000.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a payment to the Arkansas State Highway and Transportation Department (AHTD) in the amount of $30,889.11 for a Change Order to cover city -requested revisions to the Wedington Drive Widening Project. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of $31,000.00. PASSED and APPROVED this 17th day of June, 2008. APPROVED: By: DAN COODY, Mayor ATTEST: By: SONDRA E. SMITH, City Clerk/Treasurer THE CITY OF FAYETTEVILLE, ARKANSAS R C 1VE0 jl.N'222001 June 19, 2007 Dan Flowers, Director of Highways and Transportation Arkansas State Highway and Transportation Department P.O. Box 2261 Little Rock, AR 72203-2261 RE: AHTD Job No. 040423 Highway 16 Widening — Wedington Drive Dear Mr. Flowers: JUN 222001 DIRECTOR'S OFFICE ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT The City of Fayetteville's Street Committee met on June 18, 2007 and unanimously agreed to support changes to the Arkansas Highway 16 final street cross section. These revisions are summarized below: ➢ Remove the two bikes and replace with a continuous Two -Way Left Turn Lane (TWLTL) utilizing the existing street width as shown on the construction plans. > Replace the existing 6' concrete sidewalk with a 10' asphalt trail utilizing the existing 7' greenspace between the curb & gutter and the sidewalk. At intersections where a fifth lane is currently planned, it is understood that the trail will be reduced to 8' in width in order to utilize existing right-of-way. If an acceptable determination is made by the Arkansas Highway & Transportation Department, it is requested that the City approve any additional expenses prior to the signing of the formal change order. As always, we thank you for help and cooperation. Please feel free to contact me if you have any questions or need any additional information. Sincerely, 4ann Coody, rp cc: Commissioner Jonathan Barnett Mr. Frank Vozel, Deputy Director and Chief Engi Mr. Joe Shipman, District Engineer 113 WEST MOUNTAIN 72701 479-575-8330 FAX 479-575-111253 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) access fayettev ille.org JONATHAN BARNETT CHAIRMAN SILOAM SPRINGS CARL S. ROSENBAUM VICE CHAIRMAN LITTLE ROCK R. MADISON MURPHY El DORADO ARKANLYAS STATE HIGHWAY COIbAIAISSION "'; JOHN ED REGENOLD ARMOREL � CLIFF HOOFMAN NORTH LITTLE ROCK P.O. Box 2261 DAN FLOWERS LITTLE ROCK, ARKANSAS 72203-2261 DIRECTOR OF HIGHWAYS AND TRANSPORTATION PHONE (501) 569-2000 FAx (501) 569-2400 WWW.ARKANSASHIGHWAYS.- G h�AhSAS STAi r HIGHWAY July 5, 2007 AND TRANSPORT DEPT RECEIVED The Honorable Dan Coody Mayor of Fayetteville 113 West Mountain Fayetteville, AR 72701 Dear Ma Coody JUL 0 9 2001 DiSTRICT4 FORT SMITH Reference is made to your recent letter regarding Fayetteville's Street Committee approval to recommend changes to the cross section of Highway 16 in order to provide a continuous, two-way, left turn lane. The Department will proceed with implementing the changes as approved by the Street Committee. As you requested, because the City will be responsible for any additional cost involved in the revisions, we will request the City's approval before executing a Change Order. Based on discussions with Jeff Hawkins of the Northwest Arkansas Regional Planning Commission, it has been determined that the project will still be in compliance with the Northwest Arkansas Regional Transportation Study's (NARTS) Long -Range Plan and the regional bicycle plan since the recommended revisions will still include a bicycle facility. Therefore, no action will be necessary from the NARTS Policy Committee, and the Department will begin working to implement the recommended revisions immediately. If additional information is needed, please advise. Sincerely, Dan Flow Director of Highways and Transportation c: Commissioner Jonathan Barnett Deputy Director and Chief Engineer Assistant Chief Engineers District 4 Engineer Northwest Arkansas Regional Planning Commission DF:SEB:seb 8ennett:Director:Coody-Hwy.16 West 7-07.doc Mayor Coody, After meeting with the Contractor, we have determined that he is due additional compensation to change the Typical Section on the Hwy. 16 -west project to include the additional turn lane. The majority of the additional costs are to shape and compact the area where the asphalt trail is to be constructed and for the actual cost to place the asphalt on the trail. Please feel free to call me if you wish to discuss this further. Enclosed is an additional change order compensating the Contractor for the additional costs that are involved. Please sign and date this at your convenience. Thanks Jeff Stroud Resident Engineer Arkansas Highway and Transportation Department (479)251-9266 Jeffrey. Stroud@arkansashighways.com ARKANSAS STATE HIGHWAY COMMISSION CHANGE ORDER ANDNT�t STq HlG RFCEIV r F�4$° SEp 24 1007 Job Name Hwy. 16 Widening (Fayetteville) (S) Route & Section Hwy. 16 . Sect. 2 ®%STnI Job No. 040423 FAP No. STP-9142(15) County Washington Change Order No. 5 P®AT' c%"4 Changes from Sta. 113+00 to Sta. 205+10 8M/%71 Description of Change: 1) Revise the Typical Section of Improvement from Station 113+00 to Station 205+10 as indicated on the enclosed sketches. 2) Extend the Contract Time by 12 Working Days Reason for Change: 1) The revision to the typical section will allow for the addition of a continuous left turn lane and multi- use trail and also will result in the elimination of the concrete sidewalk and designated bike lane. 2) This is the amount of Contract Time required to construct the proposed changes (total Contract Time added equals 12 Working Days). Attachments: Revised Plan Sheets, Schedule of Work, City of Fayetteville Letter, Analysis of Time , Contractor I s Letter SUMMARY Item No. Item Unit Unit Price PRESENT REVISED Quantity Amount Quantity Amount 210 Unclassified Excavation Cu. Yd. 7.00 18204 127428.00 18716 131012.00 210 Compacted Embankment) Cu. Yd. 11.00 29083 319913.00 29482 324302.00 303 Aggregate Base Course (Class 7) (CO# 5) Ton 25.00 2016 50400.00 7694 192350.00 SS&407 Mineral Aggregate in ACHM Ton 58.00 11556 670248.00 13261 769138.00 Surface Course (1/2")) SS&407 Asphalt Binder (PG70-22) in ACHM Ton 120.00 725 87000.00 832 99840.00 Surface Course (1/2") 505 Portland Cement Concrete Driveway Sq.Yds. 42.00 2376.41 99809.22 3341.77 140354.34 633 Concrete Walks Sq.Yds. 30.00 11384 341520.00 273 8190.00 641 Wheelchair Ramps (Type 3) Sq.Yds. 100.00 11$ 11800.00 204 20400.00 SS&719 Thermoplastic Pavement Marking White 4" L.F. 0.27 21532 5813.64 6325 1707.75 SS&719 Thermoplastic Pavement Marking White 8") L.F. 0.56 313 175.28 160 89.60 SS&719 Thermoplastic Pavement Marking Yellow (4") L.F. 0.27 21240 5734.80 23300 6291.00 SS&719 Thermoplastic Pavement Marking(Words) Each 262.00 6 1572.00 5 1310.00 SS&719 Thermoplastic Pavement Marking (Arrows) Each 210.00 8 1680.00 5 1050.00 SS&719 Thermoplastic Pavement Marking Each 262.00 19 4978.00 0 0.00 (Bike Emblems) 722 Plowable Pavement Marker (Type I) Each 27.00 231 6237.00 254 6858.00 722 Plowable Pavement Marker (Type II) Each 27.00 175 4725.00 240 6480.00 $1,739,033.94 $1,709,372.69 Engineer Authorized Assistant Chief Engineer Underrun 29661.25 Page 1 if (6.19.08) Clarice Pearman - Res. 127-08 AHTD Change Order 7 Page 1 From: Clarice Pearman To: Petrie, Ron Date: 6.19.08 12:39 PM Subject: Res. 127-08 AHTD Change Order 7 Attachments: 127-08 AHTD Change Order 7.pdf CC: Audit; Fell, Barbara Ron: I am forwarding to you the change orders the signature of the state. Please be sure that the clerk's office gets one back to attach to the resolution. I will forward to Budget & Research. Have a good day. Thanks. Clarice From: Ron Petrie To: Pearman, Clarice Date: 8.7.08 2:32 PM Subject: Re: Res. 127-08 Attachments: 1815.pdf Clarice, The AHTD sent me the attached copy for this item yesterday. I am not sure if we ever will get an original signed copy back from them. Will this work for you? >>> Clarice Pearman 8/1/2008 10:07 AM >>> Ron: ' The City Council passed a resolution regarding a change order for AHTD in the amount of $30,889.11 for revisions made to Wedington Drive project. I am waiting on the state signed Change Order 7 for this project to process this resolution. Please let me know the status of this signed change order. Have a good day. Thanks. Clarice City of Fayetteville Staff Review Form City Council Agenda Items David Jurgens Submitted By 5 -Aug -08 City Council Meeting Date Wastewater System Impry Project Division Water/Wastewater Action Required: iproval of a construction contract in the amount of $2,439,646 for a contract with Crossland Heavy Contractors f provements at the Noland Wastewater Treatment Plant, WSIP Subproject EP -3, Bid 08-50, and approve a 10% ntingency of $244,000. $ 2,683,646 Cost of this request 5400.5800.5801.00 Account Number 02069-1 Category / Project Budget 27,635,114 8,800 Funds Used to Date 21,201,276 190,443 Remaining Balance Budget Adjustment Attached Wastewater System Imp Project Program Category / Project Name Water and Wastewater Program / Project Category Name Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City Clerk's Office - r7 -lit -D ENI��ED Date Received in Mayor's Office EflT E Date Meeting of August 5, 2008 To: Fayetteville City Council From: David Jurgens, Water and Wastewater Director Fayetteville Sewer Committee Date: 15 July 2008 Subject: Approval of a construction contract in the amount of $2,439,646 for a contract with Crossland Heavy Contractors for improvements at the Noland Wastewater Treatment Plant, WSIP Subproject EP -3, Bid 08-50, and approve a 10% contingency of $244,000. City Administration recommends approval of a construction contract in the amount of $2,439,646 for a contract with Crossland Heavy Contractors for improvements at the Noland Wastewater Treatment Plant, WSIP Subproject EP -3, Bid 08-50, and approve a 10% contingency of $244,000. This project includes the construction of installation of denitrification pumps, non -potable water pumps, final clarifier drives, structural repairs, roofing replacement and other miscellaneous improvements at the Noland Wastewater Treatment Plant. This is the final of four WSIP contracts to be executed at Noland. The majority of this work could not be completed prior to the West Side WWTP becoming fully operational. DISCUSSION The City received bids on 19 June, 2008 for this Crossland Heavy Contractors (low bid) $2,439,646 J. L. Bryson $2,470,000 VEI General Contractors $2,867,000 Engineer's Estimate $2,019,000 This bid is higher than the Engineer's estimate but is within the amount that allows the City to award the contract. Discussions with Crossland Heavy indicate that increased fuel and electrical component costs are the major contributor to the higher costs. Given this and the small difference between the first and second bidders, staff and the Engineer feel this is a fair and valid bid for this work. Crossland Heavy has executed a number of projects in this area, including WSIP subproject WL-7, the Gregg Avenue Lift Station. Their work on this job was excellent. Black and Veatch, the Engineer, has verified the bid and recommends approval. BUDGET IMPACT Funds are available in the WSIP project budget. $50,000 is being paid out of the WWTP Clarifier Maintenance project, # 02069-1, as this work had to be executed after the West Side WWTP came on line and bundling the work together created a savings to the City due to economy of scale. EP -3 CCMemo Aug08 RESOLUTION NO. A RESOLUTION AWARDING BID #08-50 AND APPROVING A CONSTRUCTION CONTRACT WITH CROSSLAND HEAVY CONTRACTORS, INC. IN THE AMOUNT OF $2,439,646.00; AND APPROVING A 10% CONTINGENCY IN THE AMOUNT OF $244,000.00 FOR IMPROVEMENTS AT THE NOLAND WASTEWATER TREATMENT PLANT, WSIP SUBPROJECT EP -3. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #08-50 and approves a contract with Crossland Heavy Contractors, Inc. in the amount of $2,439,646.00 for improvements at the Noland Wastewater Treatment Plant, WSIP Subproject EP -3. A copy of the contract, marked Exhibit "A," is attached hereto and made a part hereof. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a 10% contingency in the amount of $244,000.00. PASSED and APPROVED this 5w day of August, 2008. APPROVED: ATTEST: By: DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer BLACK & VEATCH Building a world of difference® City of Fayetteville, Arkansas Noland WWTP Improvements Contract EP -3 Mn David Jurgens Director of Water and Wastewater 113 West Mountain Street Fayetteville, Arkansas 72701 Dear Mr. Jurgens: B&V Project 135045 B&V File B-1.1 July 1, 2008 Subject: Bid Results and Recommendation Bids were received and opened on June 19, 2008 in the City of Fayetteville City Council Chambers, for the above mentioned project. The following is a list of the Contractor's lump sum bids. Lump Sum Bid Crossland Heavy Contractors, Inc. $2,439,646 J.L. Bryson, Inc. $ 2,470,000 VEI General Contractors, Inc. $ 2,867,000 The low bid was submitted by Crossland Heavy Contractors, Inc. for $2,439,646. The Engineer's Opinion of Probable Cost was $2,019,000. A Bid Tabulation is attached. Additionally, a detailed breakdown of the lump sum bid was requested from Crossland Heavy and has been included as an attachment to this letter. There was a discrepancy between the Engineer's Opinion of Probable Cost and Contractor's bid pricing for the instrumentation and electrical work. This would account for the majority of the difference between the Engineer's Opinion of Probable Cost and Contractor's bid price. The discrepancy could have been caused by the volatile current market conditions and rising material prices. The other line items are similar to the Engineer's Opinion of Probable Cost. Crossland Heavy Contractors, Inc. has provided information about their firm, financial performance, a list of key personnel in the corporation, and project experience. A Dun & Bradstreet report was run on the Crossland Heavy. Crossland Heavy Contractors, Inc has a credit score of 3 and Financial Stress score of 1. These scores indicate that Crossland Heavy Contractors, Inc is a financially stable firm. Their Workman's Compensation Experience Modifier is less than 1.0 which indicates a good safety history. According to Mark Sell of Crossland Heavy, a project specific team has not been assigned at this time. Once we receive this information, we will review their qualifications to make sure appropriate staff has been assigned. Black & Veatch Corporation .8400 Ward Parkway • P.O. Box B405 • Kansas City, M0 64114 USA • Telephone: 913.458,2000 Page 2 Mr. David Jurgens City of Fayetteville, Arkansas Contract EP -3 B&V Project 135045 B&V File B-1.1 July 1, 2008 We have contacted five (5) references from past projects performed by Crossland Heavy. The projects ranged in price from $1.5 million to $26 million. The Owners interviewed were satisfied with the work that Crossland Heavy had performed and commented that Crossland Heavy Contractors, Inc. maintained their schedule, were organized, and communicated well with the Engineer and Owners. Safety had not been an issue on the projects discussed with the references. Change orders were also kept to a minimum and the staff felt their prices were fair when a change order was required. Furthermore, Crossland Heavy Contractors, Inc. has completed and submitted a "Bidder's Qualification Statement". The form has been included for your information and review. Crossland Heavy has provided their Arkansas Contractor's license number. Based on their bid and past work performance, we recommend that Contract EP -3 be awarded to Crossland Heavy Contractors, Inc. for $2,439,646. If you have any questions or comments regarding the above information, call me at (913) 458- 3147. Enclosures: 5 copies of the following Bid Tabulation Agreement Bid Documents Performance Bond Labor and Material Bond Maintenance Bond Experience Financial Statement Lump Sum Bid Breakdown Very Truly Yours, BL CK & VE CH CORPORATION atie M, Funderburk Project Engineer cc; Lynn Hyke, City of Fayetteville w/ attachments L U g Liz O _O C m Z m L I.- 02 y 9 ry a O C oo c O O %a Q) O% L U N N Gi <% U O U o eg v }}}}}} } c op .. C) r _, UuJ a a` 0 Y O 00 CNN O N ry O n _ ry y U ry Np 41 (C O C O O Li] 1 N N N N N N N Q O^. • M * CO Y m ¢ c � Crl Q rn O E w o r =u a en C - N 0 N 0 0 O Y Qon n a X C O 7 m o U 0 6 a) U v Z ti Q E o w 00 O ° o_ Z 0- ¢ O o N N m H y L W d 1 LL F O Qa y W Q o a J O G cf K T 0 C O O U z U g 0 O O O Lt o a p p U [a7 u Z E m o 0 00 LU 4 W p o m O m m LL 2UC): ' a n o 2 o ° 5�0¢ 3 e o z Is - v z °0 — p.z U z U .n ¢ } U rn [a7 Q Mp mF-�LU j� pm 5 _ 7 pN L7i1 pp CL.1 E m n!' z in LU!)OaLF wz F- CO .. D p y p p EIv m a From: Clarice Pearman To: Petrie, Ron Date: 8.12.08 12:48 PM Subject: Res. 127-08 Attachments: 127-08 AHTD Change Order-Wedington Dr..pdf CC: Audit Ron: Attached is a copy of the above resolution regarding AHTD payment for a change order to Wedington Drive. Thanks for getting a copy of the signed agreement to me. Have a good day. Clarice