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Home My WebLink About127-08 RESOLUTIONRESOLUTION NO, 127-08 A RESOLUTION APPROVING A PAYMENT TO THE ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT (AHTD) IN THE AMOUNT OF $30,889.11 FOR A CHANGE ORDER TO COVER CITY -REQUESTED REVISIONS TO THE WEDINGTON DRIVE WIDENING PROJECT; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $31,000.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a payment to the Arkansas State Highway and Transportation Department (AHTD) in the amount of $30,889.11 for a Change Order to cover city -requested revisions to the Wedington Drive Widening Project. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of $31,000.00. PASSED and APPROVED this 17th day of June, 2008. APPROVED: By: ATTEST: ;,....;^s 14 eFAYETTEVILLE° By: PW�Ii[al�($�iYdlh(fi1t�/�t'e%i<%�'f a(si��d AMBER WOOD, Deputy City Clerk ARKANSAS STATE HIGHWAY COMMISSION CHANGE ORDER Job Name Hwy. 16 Widening (Fayetteville) (S) Route & Sectlon Hwv. 16 Sect 2 Job No. 040423 FAP No. STP -9142(15) County Washington Change Order No. 7 Changes from Sta.113+00 to Sta. 206+10 (Asphalt Bike Trails) Description of Change: 1) Decrease the quantities for the items "Unclassified Excavation", "Compacted Embankment", "Aggregate Base Course (Class 7)", "Mineral Aggregate in ACHM Surface Course (1/2")1j, and "Concrete Walks" 2) Add the items "Unclassified Excavation (CO 7)11, Compacted Embankment (CO 7)", "Aggregate Base Course (Class 7) (CO 7)", "Mineral Aggregate in ACHM Surface Course (1/2") (CO 7)", "Concrete Walks (CO 7)", and "Reshaping and Grading Subgrade" Reason for Change: Change in character of work requires changes in unit prices of several items. Unit prices of items involved in changing to asphalt bike trails are increased to provide appropriate compensation for the contractor. NOTE: Unit Prices for the. items "Unclassified Excavation (CO 7)", "Compacted Embankment (CO 7)", "Aggregate Base Course (Class 7)(CO 7)", "Mineral Aggregate in ACHM Surface Course (112")(C0 7)", "Concrete Walks (CO 7)0 , and "Reshaping and Grading Subgrade" have been agreed upon and will be established by Supplemental Agreement Attachments: Special Provision. Other support documents. SIIMMARV Item No. 210 Item Unclassified Excavation Unit Cu. Yd. Unit Price 7.00 PRESENT REVISED Quantity 512 Amount 3584.00 Quantity 0 I Amount 0.00 210 Compacted Embankment) Cu. Yd. 11.00399 4389.00 0 0.00 303 Aggregate Base Course Class Ton 25.00 5678 141950.00 0 0.00 SS8407 633 Mineral Aggregate in ACHM Surface Course (12") Concrete Walks Ton S .Yds. 58.00 30.00 1705 273 98890.00 8190.00 0 0 0.00 0.00 210 Unclassified Excavation(CO 7 Cu. Yd. 17.33 0 0.00 512 8872.96 210 Compacted Embankment CO Cu. Yd. 17.18 0 0.00 399 6854.82 303 Aggregate Base Course Class 7 CO 7 Ton 24.57 0 0.00 5678 139508.46 SSR407 Mineral Aggregate in ACHM Surface Course (12") (CO 7) Ton 68.75 0 0.00 1705 117218.75 633 Concrete Walks CO S .Yds. 38.69 0 0.00 273 10562.37 SP Reshaping and Grading Subgrade L.S. 341536.00 0 0.00 1 34536.00 $257,003.00 $317,553.36 Recommended - f// Authorized a - 06 06. / AUG RE -43 Page 1 Overrun f. Requested of Fayetteville Requested $60,550.36 r� ARKANSAS STATE HIGHWAY COMMISSION CHANGE ORDER Job Name Hwy. 16 Widening (Fayetteville) (S) Route & Section Hwy. 16, Sed. 2 Job No. 040423 FAP No. STP -9142(15) County Washington Change Order No. 7 Changes from Sta. 113+00 to Sta. 205+10 (Asphalt Bike Trails) Description of Change: 1) Decrease the quantities for the items "Unclassified Excavation", "Compacted Embankment', "Aggregate Base Course (Class 7)", "Mineral Aggregate in ACHM Surface Course (112")", and "Concrete Walks" 2) Add the items "Unclassified Excavation (CO 7)", Compacted Embankment (CO 7)', "Aggregate Base Course (Class 7) (CO 7)", "Mineral Aggregate in ACHM Surface Course (112") (CO 7)", "Concrete Walks (CO 7)", and "Reshaping and Grading Subgrade" Reason for Change: Change in character of work requires changes in unit prices of several items. Unit prices of items involved in changing to asphalt bike trails are increased to provide appropriate compensation for the contractor. NOTE: Unit Prices for the, items "Unclassified Excavation (CO 7)", "Compacted Embankment (CO 7)", "Aggregate Base Course (Class 7)(CO 7)", "Mineral Aggregate in ACHM Surface Course (1121(CO 7)", "Concrete Walks (CO 7)0* 1 and "Reshaping and Grading Subgrade" have been agreed upon and will be established by Supplemental Agreement. Attachments: Special Provision. Other support documents with CO #5. SUMMARY Item No. Item Unit Unit Price PRESENT REVISED Quantity Amount Quantity Amount 210 Unclassified Excavation Cu. Yd. 7.00 512 3584.00 0 0.00 210 Compacted Embankment) Cu. Yd. 11.00 399 4389.00 0 0.00 303 Aggre ate Base Course (Class 7) Ton 25.00 5678 141950.00 0 0.00 SS&407 Mineral Aggregate in ACHM Surface Course (Me, Ton 58.00 1705 98890.00 0 0.00 633 Concrete Walks S .Yds. 30.00 273 8190.00 0 0.00 210 Unclassified Excavation CO Cu. Yd. 17.33 0 0.00 512 8872.96 210 Compacted Embankment (CO 7) Cu. Yd. 17.18 0 0.00 399 6854.82 303 Aggregate Base Course (Class 7) (CO 7) Ton 24.57 0 0.00 5678 139508.46 SS&407 Mineral Aggregate in ACHM Surface Course (12") (CO 7) Ton 68.75 0 0.00 1705 117218.75 633 Concrete Walks (CO S .Yds. 38.69 0 0.00 273 10562.37 SP Tieshaping and Grading Subgrade 1 L.S. 134,536.001 01 0.001 34536.00 $257,003.00 1 $317,553.36 Recommended District Engineer APPROVED Construction Engineer Authorized Assistant Chief Engineer Page 1 Overrun $60,550.36 City of Fayetteville Requested Resident Engineer City of Fayetteville, Arkansas Budget Adjustment Form Budget Year Department: Date Requested Adjustment Number Division: 2008 5/30/2008 Proeram: Project or ]tem Added/]ncreased: Project or Item Deleted/Reduced: Street ROW / Intersection / Cost Sharing Van Asche Extension Justification of this Increase: Additional funds are necessary to fund the proposed expenditures for the Wedington Road Widening Project. Justification of this Decrease: This project is complete with remaining funds. Increase Expense Budget (Decrease Revenue Budget) Account Name Account Number Amount - Project NumE Street improvements 4470 9470 5809 00 31,000 02116 Decrease Expense Budget (Increase Revenue Budget) Account Name Account Number Amount Project NumE Street improvements 4470 9470 5809 00 31,000 05027 20 /I�/f�� / p�ro��al Signatures Requested By /Date 2etwnager Date anmcnt.�ireder--- Date Finance R Intemat ices D rector Date Date Budget Office Use Only Type: A 13 C (:D E Posted to General Ledger Initial Date Posted to Project Accounting __ Initial Date Entered in Category Log Initial Date Ron Petrie Submitted By City of Fayetteville Staff Review Form City Council Agenda Items or Contracts 6/17/2008 City Council Meeting Date 6�5 Engineering Operations Division Department Action Required: ion authorizing a payment in the amount of $30,889.11 to the Arkansas Highway and Transportation ant for a change order due to City requested revisions to the Wedington Road Widening Project and of a budget adjustment. $ 30,889.11 Cost of this request 4470.9470.5809.00 Account Number 02116 108,616.00 Street ROW/Intersection/Cost Share Category / Project Budget 51, 865.61 Funds Used to Date 56,750.39 Program Category / Project Name Street Improvements Program / Project Category Name Capital Improvement Program Project Number Remaining Balance Fund Name Budgeted Item E!71 Budget Adjustment Attached �X 1 _ Previous Ordinance or Resolution # OS Departmen Director Date Original Contract Date: Original Contract Number: City Attorr}ey Date l Received in City Clerk's Office Finance and Internal Service Director Date Received in Mayor's Office EHT Mayor Date City Council Meeting of June 17, 2008 CITY COUNCIL AGENDA MEMO To: Mayor and City Council Thru: Gary Dumas, Director of Operations From: Ron Petrie, City Engineer 0? Date: March 11, 2008 Subject: A resolution authorizing a payment in the amount of $30,889.11 to the Arkansas Highway and Transportation Department for a change order due to City requested revisions to the Wedington Road Widening Project and approval of a budget adjustment. RECOMMENDATION: The City Council's Street Committee and staff recommend approval of this resolution to proceed with a payment in the amount of $30,889.11 to the Arkansas Highway & Transportation Department(AHTD) for the requested revisions to the Wedington Road Widening Project. BACKGROUND: On June 18, 2007 the City Council's Street Committee unanimously agreed to recommend changes to the AHTD after receiving considerable citizen input. These requested revisions are summarized in the June 19, 2008 letter to the AHTD and repeated below: A. Remove the two bike lanes and replace with a continuous two-way left turn lane utilizing the existing street width as shown on the construction plans. B. Replace the existing 6' concrete sidewalk with a '10' asphalt trail utilizing the existing 7' greenspace between the curb & gutter and the sidewalk. At intersections where a fifth lane is currently planned, it is understood that the trail will be reduced to 8' in width in order to utilize existing right-of-way. A letter dated July 5. 2007 from the AHTD stated that the "The Department will proceed with implementing the changes as approved by the Street Committee. As you requested, because the City will be responsible for any additional cost involved in the revisions, we will request the City's approval before executing a Change Order." DISCUSSION: An official change order was submitted to the City on August 31, 2007 that actually reduced the contract price by $29,661.25 which was signed and sent back to the AHTD. However; after work had begun on the revisions, the AHTD sent a second change order 1