HomeMy WebLinkAbout124-08 RESOLUTIONRESOLUTION NO. 124-08
A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN
THE AMOUNT OF $195,450 00 TO REALLOCATE PARK LAND
DEDICATION FUNDS WITHIN THE SOUTHWEST QUADRANT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment to reallocate Park Land Dedication funds
within the Southwest Quadrant in the amount of $195,450.00. %%%%%�ERjVT
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AMBER WOOD, Deputy City Clerk
PASSED and APPROVED this 17th day of June, 2008.
APPROVED:
ATTEST:
DAN COODY, Mayor
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2008
Department: Operations
Division: Parks & Recreation
Program: Parks Development Capital
Date Requested
5/30/2008
Adjustment Number
Project or Item Added/Increased:
This approval will change project funding within the SW
Park Land Dedication Fund in order for the required
$126,634 to be spent by the end of 2008 as required by
the Park Land Dedication Ordinance.
Project or Item Deleted/Reduced:
The following project budgets will be reduced:
1. Harmony Pointe Park $4,450
2. Wilson Pool Rock Wall $15,000
3. Wilson Park Trail Lights/Renovations $75,000
Justification of this Increase:
This approval will provide for construction of Mountain
Ranch Trail in the amount of $31,000 as required by
Resolution 116-16 on July 2006. This approval will
additionally provide for a pavilion at Finger Park in the
amount of $70,000.
Justification of this Decrease:
1. Harmony Pointe Park - the entry sign in the amount of
$4,000 will complete this park.
2. Wilson Pool Rock Wall - Parks Maintenance Staff will
demolish the existing structure, which is a savings of
$15,000.
3. Wilson Park Trail Lights/Renovation - this project will
not be able to be completed in 2008 as required A survey
and electrical plan/bid documents will be complete in 2008
in the amount of $13,000. This project is reduced $75,000
and will be refunded in 2009 CIP Plan.
Account Name
SeeaJto.ched
Increase Budget
Account Number
Account Name
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Amount Project Number
Decrease Budget
Account Number Amount Project Number
Approval Signatures
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Budget Director Date
Department Director
Finance Director
Mayor
Date
Date
6/7�
Date
Budget & Research Use Only
Type: A B C
General Ledger Date
Approval Date
Posted to General Ledger
Posted to Project Accounting
E
Initial Date
Initial Date
Initial Date
Budget Adjustment Detail Backup
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H:\Budget\Budget Adjustments\2008 Budget\Kevin\BA Form 200
Connie Edmonston
Submi
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leas tprAgreements
008
City Council Meeting Date
Agenda Items Only
Parks and Recreation
Division
Action Required:
f5
tx//7/8
/49
ea I/oc4.
ale Gtetsei
reivnelS
Operations
Department
Approval of a resolution for a budget adjustment to reallocate Park Land Dedication funding in the Southwest
Quadrant to sub -projects within the Neighborhood Park Development project.
Cost of this request
2250.9255.5806.00
Account Number
02013.0804
02013.0805
Project Number
Budgeted Item
4,370,850.00
Category / Project Budget
365,648.18
Funds Used to Date
4,005,201.82
Remaining Balance
Budget Adjustment Attached
x
Capital
Program Category / Project Name
Capital
Program / Project Category Name
Parks Development
Fund Name
- rtment 1 irector
Date
City Attorney
1/4-Pcu5,
Finance :d Internal Service Director
Mayor
Date
4-2.03
Date
4.64_
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City
Clerk's Office 5-30_02 0)95
Received in
Mayor's Office
Eta E
12
0
Comments:
Revised April 16, 2007
City Council Meeting of June 3, 2008
Agenda Item Number
CITY COUNCIL AGENDA MEMO
To: Mayor Dan Coody and City Council
Thru: Gary Dumas, Operations Director /I
From: Connie Edmonston, Parks and Recreation Director/0 64,
Date: May 30, 2008 f�
Subject: Resolution to approve a Budget Adjustment to reallocate Park Land
Dedication funding in the Southwest Quadrant to sub -projects withing the
Neighborhood Park Develoment Project.
RECOMMENDATION
Resolution to approve a Budget Adjustment to reallocate Park Land Dedication funding in the
Southwest Quadrant to sub -projects withing the Neighborhood Park Develoment Project.
BACKGROUND
The Park Land Dedication Ordinance requires all revenue received to be spent within three years
fromt the date the funds are received in the designated park district.
DISCUSSION
The Southwest Park Land Dedication Fund is required to expend $126,634 by the end of 2008.
In additional to their normal day-to-day responsibilities, Park Planners have been very busy
working on the plans and development of the Downtown Square project, as well as serving as the
Urban Forester since January 2008, when this position was vacated. These duties were not
planned when the budget was created in August of 2007 for 2008 expenditures.
Wilson Park Trail/Light Project: The current Wilson Park trail renovation project, which
includes the addition of lights, has a dedicated budget of $217,000 in 2008. It would be difficult
to spend $126,634 by the end of 2008, as complete plans and specifications are necessary to bid
the project. A topographical survey of Wilson Park is in the process of being completed and an
Electrical Engineer will be hired to design the trail lights. Since the start of this project, it has
become apparent the $217,000 will not be sufficient to renovate the trail and provide lights.
The $69,000 attributed to redirecting the trail across the swimming pool parking lot and
installing a bridge that would move the trail around the perimeter of the softball field to the
Castle area will be combined with the trail renovation/lighting project. Staff suggests proceeding
with the planning documents for Wilson Trail/Light project, but moving $75,000 to a project that
could be completed by December 2008. In the 2009 capital projects, Staff would make it a high
priority to provide enough funds to complete the Wilson Trail/Light project. In addition, an
Electrical Engineer consultant will hired This will provide Parks and Recreation Staff all the
proper design work required to complete the project, and will give a more complete estimate of
all the expenses that will be incurred.
Mountain Ranch Trail: City Council passed Resolution No. 116-16 on July 2006 approving
the Parks and Recreation Advisory Board's recommendation to accept approximately 0.78 acres
and trail construction services valued at approximately $63,547.50 in lieu of the required park
land dedication for Mountain Ranch Development Phase I. The timing of construction phasing
was such that Phase I was completed well ahead of Phase II, making it unfeasible to dedicate and
City Council Meeting of June 3, 2008
Agenda Item Number
construct the trail, which is in Phase II, to meet the park land dedication requirements. In an
effort to allow the developer to plat Phase I, fees were allowed to be paid to meet the
requirements, and the City will reimburse the developer when the trail is constructed in Phase II.
Phase II is currently being designed and the developer is ready to construct the trail which would
link into the City's Trail Plan. Construction costs are estimated at approximately $31,000. This
reimbursement is not accounted for in the Parks Land Decication Ordinance Budget due to the
unknown timeframe of Phase II construction.
Staff is also requesting other adjustments to the Southwest Fund due to projects having
contingency funds left.
1. Harmony Pointe Park - This project will cost $4,450 less than originally proposed.
Currently, there is $8,450 remaining in the project budget. Of this, $4,000 will be utilized
to complete a park entry sign.
Wilson Pool Rock Wall - This project has a $30,000 budget However, with Parks
Maintenance Staff demolishing the existing structure, the project will only cost $15,000,
resulting in a $15,000 savings.
Finger Park Pavilion - Citizens are requesting large pavilions similar to Walker Park's
pavilion to hold social events such as birthday parties, family reunions, corporate outings
and such. A new pavilion at Gulley Park is in the budget for 2008 and staff believes a
better price will be received by requesting two pavilions on the same bid. Finger Park
needs a new, larger pavilion and is a project that could be completed by the end of the
year. The budget for the Finger Park pavilion would be $70,000.
BUDGET IMPACT
In summary Staff is requesting the following projects be approved for the SW Park Land
Dedication Fund in 2008. These changes were approved by the Parks and Recreation Advisory
Board on June 2, 2008.
Projects Requested
Harmony Pointe Park Entry Sign:
Wilson Park Trail/Lights
Wilson Park Trail/Walk Bridge
Wilson Pool Rock Wall
Mountain Ranch Trail
Finger Park Pavilion
Total
Complete in 2008
$ 4,000
$13,000
$15,000
$31,000
$70,000
$133,000
Note: $126,634 required to be completed in 2008
Attachments:
Budget Adjustment
Ordinance 116 - 16
Continue into 2009
$129,000
$ 69,000
RESOLUTION NO.
A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN
THE AMOUNT OF $195,450.00 TO REALLOCATE PARK LAND
DEDICATION FUNDS WITHIN THE SOUTHWEST QUADRANT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment to reallocate Park Land Dedication funds
within the Southwest Quadrant in the amount of $195,450.00.
•
PASSED and APPROVED this 17th day of June, 2008.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
RESOLUTION NO. 116-06
A RESOLUTION APPROVING THE PARKS AND RECREATION
ADVISORY BOARD'S RECOMMENDATION TO ACCEPT
APPROXIMATELY .78 ACRES AND TRAIL CONSTRUCTION
SERVI 'FS VALUED AT APPROXIMATELY $63,54750 IN LIEU
OF THE REQUIRED PARK LAND DEDICATION FOR
MOUNTAIN RANCH DEVELOPMENT PHASE ONE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas
hereby approves the Parks and Recreation Advisory Board's recommendation to
accept approxunately .78 acres and Trail Construction Services valued at
approximately $63,547.50 in lieu of the required Park Land Dedication for
Mountain Ranch Development Phase One.
PASSED and APPROVED this 6th day of July, 2006.
APPROVED:
ATTEST:
�i G\i Y pF.•SG,p
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By: /I'/i lits By: �07 1�J _ 04;„?TON,i�,��
DAN COODY, May SONDRA SONDRA SMITH, City Clerk
(6.19.08) Clarice Pearman - Res. 124-08
Page 1
From:
To:
Date:
Subject:
Attachments:
Clarice Pearman
Edmonston, Connie
6.19.08 12:18 PM
Res. 124-08
124-08 Reallocate Park Land Funds.pdf
CC: Audit; Fell, Barbara
Connie:
Attached is a copy of the above resolution regarding the reallocation of park land funds. I will forward to Budget &
Research your original budget adjustment. Please let me know if there is anything else needed for this item. Have a good
day.
Thanks.
Clarice