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HomeMy WebLinkAbout121-08 RESOLUTIONRESOLUTION NO, 121-08 A RESOLUTION APPROVING CONTRACT AMENDMENT NO.1 TO THE TEMPORARY HAULING CONTRACT WITH ROLL OFF SERVICE, INC. IMPLEMENTING A PER -TON RATE ADJUSTMENT TO COMPENSATE FOR THE RAPID AND SIGNIFICANT INCREASE IN DIESEL FUEL COSTS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 1 to the temporary hauling contract with Roll Off Service, Inc. implementing a per -ton rate adjustment to compensate for the rapid and significant increase in diesel fuel costs. A copy of Amendment No. 1, marked Exhibit "A" is attached hereto and made a part hereof. G. PASSED and APPROVED this 3rd day of June, 2008. Via,= ��� Y o c ., APPROVED: ATTEST: _ ;FAYETTEVILLE; �:9sy�1fAN5¢�J� it GTON By: A14 By: DAN COODY, Mayor SO RA E. SMITH, City Clerk/Treasurer AMENDMENT #1 Contract with Roll Off Service, Inc. For the Temporary Hauling of Municipal, Residential and Commercial Solid Waste The City of Fayetteville, by agreement dated December 3, 2007, contracted with Roll Off Service, Inc. for the temporary hauling of municipal, residential and commercial solid waste. Amendment #1 does hereinafter amend the contracted fee structure as specified in Section 2 of the contract document. The approved amendment to Section 2 of the contract document is as follows: Section 2. (a) For outgoing transport of solid waste delivered to the City Transfer Station, based on outgoing weight from the Transfer Station the per ton rate will be adjusted in the event that the cost of diesel fuel changes from the base rate of $3.35 per gallon (Department of Energy, Energy Information Administration diesel fuel price, Gulf Coast, on 11/12/07), as follows: for each $0.10 change in the fuel price from the $3.35' base, an adjustment of .0087 in the base hauling contract shall be made. For example: Fuel Fuel Price Difference $0.10 Factor Base Adjustment Price on on 5/19/08 .0087 Rate per Ton 11/12/07 $3.347 $4.443 $1.096 10.96 1 .095352 $6.00 $0.57 $4.443-$3.347=$1.0968/.10=10.96*.0087=.095352*$6.00=$0.57 per ton adjustment IN WITNESS WHEREOF, the parties to these presents have executed this Amendment #1 of the contract for the temporary haulin of municipal, residential and commercial solid waste to be retroactive to J 12008. ROLL OFF SERVICE, INC. CITY OF FAYETTEVILLE, Fayetteville, Arkansas By. S ----�� NAME AND TI LE DAN Attest: pd. c�6nx /7Dd Business Address h r1Zu�u/ 72 T�5 SONDRA M - -�' FAYETF EVILLE; ; �_G: C, :l Diesel Prices Details - Last 53 Weeks e1 Energy Information Administration OffircW Ewrgy Statistics from On O.S. Govamonet Glossm Home > 2eltGleMM > Weekly Retail Ojjigbway DkaeLBd. s > Average All Types - Last 53 Weeks Weekly Retail On -Highway Diesel Prices Average All Types - Last 53 Weeks (Dollars per gallon, including all taxes) Date U.S. East New Central Lower Midwest Gulf Rocky West CA Average Coast England Atlantic Atlantic Coast Mtn Coast Page 1 of 3 05/19/08 4.497 4.544 4.610 4.682 4.480 4.463 4.443 4.442 4.610 4.737 05/12/08 4.331 4.377 4.463 4.516 4.310 4.298 4.268 4.276 4.454 4.547 05/05/08 4.149 4.194 4.337 4.345 4.117 4.101 4.084 4.156 4.303 4.382 04/28/08 4.177 4.230 4.346 4.376 4.157 4.133 4.113 4.141 4.312 4.390 04/21/08 4.143 4.207 4.346 4.370 4.126 4.098 4.077 4.111 4.255 4.317 04/14/08 4.059 4.117 4.239 4.266 4.043 4.013 4.000 4.039 4.176 4.234 04/07/08 3.955 4.005 4.121 4.142 3.936 3.917 3.894 3.974 4.052 4.118 03/31/08 3.964 4.014 4.130 4.160 3.941 3.929 3.907 3.972 4.049 4.112 03/24/08 3.989 4.045 4.142 4.186 3.975 3.964 3.928 3.953 4.056 4.119 03/17/08 3.974 4.035 4.119 4.177 3.967 3.958 3.914 3.892 4.018 4.083 03/10/08 3.819 3.870 3.938 3.989 3.814 3.784 3.798 3.732 3.885 3.955 03/03/08 3.658 3.700 3.813 3.825 3.636 3.639 3.609 3.573 3.736 3.803 02/25/08 3.552 3.608 3.710 3.693 3.562 3.525 3.510 3.473 3.609 3.672 02/18/08 3.396 3.444 3.588 3.526 3.396 3.365 3.367 3.350 3.454 3.511 02/11/08 3.280 3.324 3.542 3.412 3.266 3.249 3.239 3.264 3.347 3.393 02/04/08 3.280 3.338 3.566 3.438 3.275 3.243 3.247 3.260 3.325 3.377 01/28/08 3.259 3.327 3.583 3.432 3.258 3.218 3.218 3.236 3.301 3.346 01/21/08 3.270 3.343 3.594 3.472 3.264 3.228 3.222 3.229 3.327 3.360 01/14/08 3.326 3.391 3.621 3.510 3.318 3.288 3.266 3.261 3.420 3.459 01/07/08 3.376 3.436 3.644 3.554 3.366 3.345 3.318 3.276 3.474 3.526 12/31/07 3.345 3.399 3.600 3.519 3.328 3.309 3.293 3.269 3.451 3.491 12/24/07 3.308 3.356 3.584 3.497 3.275 3.277 3.246 3.268 3.411 3.434 12/17/07 3.309 3.359 3.581 3.511 3.273 3.271 3.245 3.319 3.415 3.426 12/10/07 3.325 3.372 3.570 3.514 3.293 3.276 3.265 3.397 3.440 3.455 12/03/07 3.416 3.444 3.595 3.570 3.376 3.385 3.345 3.487 3.532 3.567 11/26/07 3.444 3.453 3.590 3.574 3.389 3.423 3.360 3.527 3.587 3.620 11/19/07 3.410 3.407 3.488 3.524 3.350 3.389 3.324 3.507 3.586 3.624 11/12/07 3.425 3.415 3.484 3.523 3.362 3.403 3.347 3.532 3.608 3.663 11/05/07 3.303 3.290 3.375 3.381 3.244 3.278 3.219 3.411 3.508 3.524 10/29/07 3.157 3.148 3.250 3.251 3.095 3.122 3.062 3.281 3.394 3.406 10/22/07 3.094 3.078 3.182 3.186 3.022 3.067 2.994 3.229 3.323 3.338 10/15/07 3.039 3.023 3.122 3.125 2.970 3.025 2.941 3.169 3.229 3.249 http://tonto.eia.doe.gov/oog/info/wohdp/diesel detail_report combined.asp bbiK 5/19/2008 Diesel Prices Details - Last 53 Weeks 10/08/07 3.035 3.031 3.123 3.137 2.977 3.028 2.946 3.139 3.167 3.197 10/01/07 3.048 3.052 3.117 3.141 3.008 3.061 2.975 3.100 3.090 3.143 09/24/07 3.032 3.037 3.100 3.124 2.993 3.054 2.971 3.028 3.054 3.093 09/17/07 2.964 2.961 3.025 3.054 2.916 2.984 2.903 2.972 2.998 3.023 09/10/07 2.924 2.912 2.968 2.991 2.872 2.942 2.865 2.955 2.982 2.995 09/03/07 2.893 2.867 2.915 2.934 2.835 2.910 2.836 2.939 2.972 2.985 08/27/07 2.863 2.834 2.906 2.898 2.800 2.870 2.808 2.947 2.965 2.986 08/20/07 2.868 2.842 2.915 2.905 2.808 2.864 2.807 2.977 2.996 3.016 08/13/07 2.847 2.820 2.923 2.901 2.776 2.835 2.771 2.980 3.019 3.054 08/06/07 2.898 2.866 2.955 2.945 2.825 2.887 2.824 3.012 3.077 3.140 07/30/07 2.886 2.847 2.946 2.923 2.806 2.885 2.808 3.003 3.058 3.152 07/23/07 2.889 2.860 2.950 2.945 2.815 2.882 2.815 2.988 3.061 3.158 07/16/07 2.889 2.874 2.959 2.949 2.834 2.878 2.821 2.977 3.031 3.147 07/09/07 2.849 2.853 2.942 2.936 2.810 2.822 2.785 2.955 2.987 3.090 07/02/07 2.829 2.827 2.930 2.916 2.779 2.805 2.766 2.936 2.972 3.067 06/25/07 2.835 2.832 2.920 2.915 2.789 2.806 2.780 2.936 2.985 3.073 06/18/07 2.805 2.800 2.877 2.869 2.764 2.774 2.753 2.907 2.958 3.033 06/11/07 2.792 2.789 2.882 2.873 2.744 2.753 2.742 2.937 2.941 2.997 06/04/07 2.799 2.794 2.882 2.870 2.753 2.764 2.749 2.958 2.931 2.972 05/28/07 2.817 2.811 2.888 2.882 2.773 2.783 2.776 2.980 2.939 2.975 05/21/07 2.803 2.798 2.884 2.873 2.758 2.773 2.747 2.993 2.921 2.955 http://tonto.eia.doe.gov/oog/info/wohdp/diesel detail_report_combined.asp Page 2 of 3 5/19/2008 Weekly U.S Retail On -Highway Diesel Nees Average All Types 4.80 4.70 4.60 4.50 4.40 4.30 4.20 410 4.00- 3.90 A 3.80 t+ 3.70 n 0 3.60 3.50 e 3.40 0 3.30 3.20 3.10 3.00 2.90 2.80 2.70 2.60 2.50 2.40 2.30 a a v a v e Source: a e v e e e Energy IMormelbn AOmiriWation e e e e e http://tonto.eia.doe.gov/oog/info/wohdp/diesel detail_report_combined.asp Page 2 of 3 5/19/2008 City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 6/3/2008 City Council Meeting Date Agenda Items Only er&5 131d`8 /C/ /Q// 00, Gary Dumas Solid Waste & Recycling Operations Submitted By Division Department provide temporary hauling of municipal, residential and commercial solid waste. Cost of this request 5500.5000.xxxx.xx Account Number $ 2,2691618.00 Category / Project Budget $ 8125869.00 Funds Used to Date $ 11456,749.00 El Program Category / Project Name Solid Waste Oper & Admin Program / Project Category Name Solid Waste Project Number Remaining Balance Fund Name Budgeted Item =x Budget Adjustment Attached Previous Ordinance or Resolution # Department Director Date Original Contract Date: Original Contract Number: City Attorney I v Date f 1 Received in City p ji A 5�� Clerk's Office X Finance and Internal Service Director Date Received in U n Mayor's Office g Z Mavor Date Revised April 16, 2007 City Council Agenda Item To: Mayor and City Council From: Gary Dumas, Director of Operations Date: May 16, 2008 Subject: A resolution approving Amendment No. 1 to the agreement with Roll Off Service, Inc. approving a rate adjustment to provide temporary hauling of municipal, residential and commercial solid waste. Recommendation: Staff recommends approving a per ton rate adjustment, based upon outgoing weight from the City Transfer Station, to the current agreement with Roll Off Service, Inc. to provide temporary hauling of municipal, residential and commercial solid waste from the City's Transfer Station. Background: Due to the closure of the Cherokee Nation landfill in October 2007, a temporary hauling contract with Roll Off Service, Inc. was awarded in November 2007. The City is still under contract with the Cherokee Nation for the receiving, handling, hauling and disposing of municipal residential and commercial waste at the City of Fayetteville's Transfer Station, and the Cherokee Nation is reimbursing the City's cost operating the Transfer Station. Discussion: Due to the escalation in fuel prices, Roll Off Service, Inc. has requested a rate adjustment factor to be included in their current contract. The costs involved with the hauling contract with Roll Off Service and internal personnel, equipment and fuel are being tracked and billed to the Cherokee Nation for reimbursement. The factor would be as follows: In the event that the cost of diesel fuel changes from the base rate of $3.35 per gallon (Department of Energy, Energy Information Administration diesel fuel price on 11/12/07), a fuel charge adjustment will be made weekly to the contract as follows: for each $0.10 change in the fuel price from the $3.35 base, an adjustment of .0087 in the base hauling contract shall be made. For example: Fuel Fuel Price Difference $0.10 Factor Base Adjustment Price on on 5/19/08 .0087 Rate per Ton 11/12/07 $3.347 $4.443 $1.096 10.96 .095352 $6.00 $0.57 $4.443-$3.347=$1.0968/.10=10.96*.0087=.095352*$6.00=$0.57 per ton adjustment Budget Impact: Additional costs will be fully reimbursed by Cherokee Nation. I of I 5/20/2008 3:51:40 PM RESOLUTION NO. A RESOLUTION APPROVING CONTRACT AMENDMENT NO.1 TO THE TEMPORARY HAULING CONTRACT WITH ROLL OFF SERVICE, INC. IMPLEMENTING A PER -TON RATE ADJUSTMENT TO COMPENSATE FOR THE RAPID AND SIGNIFICANT INCREASE IN DIESEL FUEL COSTS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 1 to the temporary hauling contract with Roll Off Service, Inc. implementing a per -ton rate adjustment to compensate for the rapid and significant increase in diesel fuel costs. A copy of Amendment No. 1, marked Exhibit "A" is attached hereto and made a part hereof. PASSED and APPROVED this 3rd day of June, 2008. APPROVED: ATTEST: By: DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer e City of Fayetteville Bid 07-77, Solid Waste Hauling Services CONTRACT This contract executed thi2y&ay of December, 2007, between the City of Fayetteville, Arkansas, and Roll Off Service, Inc.. In consideration of the mutual covenants contained herein, the parties agree as follows: 1. Roll Off Service, Inc. at its own cost and expense shall furnish all labor, materials, supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services necessary to complete items bid per bid 07-77 as stated in Roll Off Service, Inc: s bid proposal, and in accordance with specifications attached hereto and made a part hereof under Bid #07- 77, all included herein as if spelled out word for word. 2. The City of Fayetteville shall pay Roll Off Service, Inc. based on their bid proposal in an amount not to exceed $6.00 per ton of solid waste hauled. Payments will be made after submission of invoice. Payments will be made approximately 30 days after receipt of invoice. 3. The Contract documents which comprise the contract between the City of Fayetteville and Roll Off Service, Inc: consist of this Contract and the following documents attached hereto, and made a part hereof: A. Bid form identified as Invitation to Bid 07-77 with the specifications and conditions typed thereon. B. Roll Off Service, Inc: s bid proposal. C. The Notice to Prospective Bidders and the Bid Tabulation. 4. These Contract documents constitute the entire agreement between the City of Fayetteville and Roll Off Service, Inc. and may be modified only by a duly executed written instrument signed by the City of Fayetteville and Roll Off Service, Inc.. 5. Roll Off Service, Inc. shall not assign its duties under the terms of this agreement. 6. Roll Off Service, Inc. agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any and all claims for property damage, personal injury or death, arising from Roll Off Service, Inc. 's performance of this contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth under Arkansas Law. 7. Roll Off Service, Inc. shall furnish a certificate of insurance addressed to the City of Fayetteville, as an additional insured, showing that he or she carries the insurance stated in Bid 07-77 which shall be maintained throughout the term of the Contract. Any work sublet, the contractor shall require the subcontractor similarly to provide worker's compensation insurance. In case any employee engaged in work on the project under this contract is not protected under Worker's Compensation Insurance, Roll Off Service, Inc. shall provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. The premiums for all insurance and the bond required herein shall be paid by Roll Off Service, Inc. 8. Roll Off Service, Inc. to furnish proof of licensure as required by all local and state agencies. 9. This contract may be terminated by the City of Fayetteville or Roll Off Service, Inc. with 7 days written notice. 10. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance. 11. Changes in Scope or Price: Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. WITNESS OUR HANDS THISJOUN DAY OF December, 2007. CITY OF FAYETTEVILLE, FAYETTEVILLE, ARKANSAS �G\`F RK/Ti Attest: FAYETTEVILLE; SON ROLL OFF SERVICE, INC. ATTEST: COMPANY SECRETARY Lpfflw� =� 176-6 BUSINESS ADDRESS Gou,a1L1 � 7z7y5 AMENDMENT #1 Contract with Roll Off Service, Inc. For the Temporary Hauling of Municipal, Residential and Commercial Solid Waste The City of Fayetteville, by agreement dated December 3, 2007, contracted with Roll Off Service, Inc. for the temporary hauling of municipal, residential and commercial solid waste. Amendment #1 does hereinafter amend the contracted fee structure as specified in Section 2 of the contract document. The approved amendment to Section 2 of the contract document is as follows: Section 2. (a) For outgoing transport of solid waste delivered to the City Transfer Station, based on outgoing weight from the Transfer Station the per ton rate will be adjusted in the event that the cost of diesel fuel changes from the base rate of $3.35 per gallon (Department of Energy, Energy Information Administration diesel fuel price, Gulf Coast, on 11/12/07), as follows: for each $0.10 change in the fuel price from the $3.35 base, an adjustment of .0087 in the base hauling contract shall be made. For example: Fuel Fuel Price Difference $0.10 Factor Base Adjustment Price on on 5/19/08 .0087 Rate per Ton 11/12/07 $3.347 $4.443 $1.096 10.96 .095352 $6.00 $0.57 $4.443-$3.347=$1.0968/.10=10.96*.0087=.095352*$6.00=$0.57 per ton adjustment IN WITNESS WHEREOF, the parties to these presents have executed this Amendment #1 of the contract for the temporary hauling of municipal, residential and commercial solid waste to be retroactive to , 2008. ROLL OFF SERVICE, INC. By: NAME AND TITLE Business Address CITY OF FAYETTEVILLE, Fayetteville, Arkansas DAN COODY, Mayor Attest: SONDRA SMITH, City Clerk w4af Roll Off Service, Incorporated Post Office Box 1700, Lowell AR 72745 May 19, 2008 City of Fayetteville c/o Mr. Gary Dumas 113 W. Mountain Road Fayetteville, AR 72701 Re: Solid Waste hauling Services Dear Mr. Dumas, (479)872-9098 Due to the recent diesel fuel cost increases we find that we can no longer provide hauling service to the Fayetteville Transfer Station at the rate bid in November 2007. While we understand that the request for increase must go before the Fayetteville City Council to be approved or denied, we cannot sustain subsidy of this venture until June 3rd. Given the escalating cost of diesel fuel we are forced to exercise clause 9 of our contract and issue our 7 day written notice. This is effective as of May 19, 2008 and our last day to haul will be June 4, 2008. It is with deep regret that at this time we are financially forced to exercise this option. We appreciate your anticipated understanding of this issue and are open to any other options (should they exist) that may be available in the short term. Sincerely, Bob Magee General Manager Roll Off Service, Inc. n ,� Council Agenda Item To: Mayor and City Council From: Gary Dumas, Director of Operations Date: May 27, 2008 Subject: Fuel Adjustment Provision in Solid Waste Services Contract with the Cherokee Nation The contract between the Cherokee Nation and the City of Fayetteville permits a fuel adjustment when the cost of fuel increases 10% above the benchmark cost per gallon as stated in the contract. That benchmark cost is $2.2382 for road diesel or $1.8177 for off- road diesel. As of the 5-19-08 Department of Energy report for On -Highway Diesel Prices, the cost per gallon was $4.443 for the Gulf Coast region. In compliance with the contract, Section 3 Fees, the per ton rate will be increased accordingly (Section 3 Fees of the contract follows below). This fuel adjustment does not require any City Council action as it is a contractual provision. A Solid Waste Budget Adjustment will be necessary in the near future to accommodate this fuel adjustment surcharge. Initially, at a minimum, the adjustment will be equal to the Roll Off Services fuel adjustment that is on the Council's consent agenda. Section 3. Fees: from the contract between the City of Fayetteville and the Cherokee Natioti, 3. FEES: For its services to be performed hereu4der, Cherokee Nation shall be entitled to receive payment from the City of Fayetteville of the following fees: For the combined services of receiving, handling, hauling and `idisposing of the solid waste delivered to the transfer Station by the City of Fayetteville, the sum of $24.47 per ton based upon incoming weight delivered to the Transfer Station. Cherokee Nation shall be entitled to charge a reasonable fee for all other solid waste delivered to the transfer Station from sources other than the City of Fayetteville, for which the Cherokee Nation shall pay to the City of Fayetteville a host fee of $3.50 per ton based upon incoming weight delivered to the Transfer Station. The fee shall be inclusive of all present applicable government fees and licenses, surcharges, taxes, materials, overhead, profit, insurance and equipment. The Cherokee Nation fee will not be adjusted for (3) years from the start of operation, currently anticipated to be September 26, 2006, but such fees shall be subject to fuel surcharges as may be needed from time to time, to accommodate increased costs above the initial benchmark cost of: $2.2382 per gallon for road diesel; $1.8177 per gallon for high sulfer off-road diesel as determined by the most recent acquisitions by Cherokee Nation's contract operator of the Cherokee Nation Sanitary Landfill. The fuel surcharge, when applicable, will increase the initial fee per ton as referenced above. No fuel surcharge shall be authorized hereunder until the combined average daily benchmark cost for road diesel and off-road diesel is, for the most recent billing month, greater than 10% of the initial benchmark. For each 10% increment the initial fee per ton may be additionally adjusted. 1 of 2 _ 5/27/2008 9:46:38 AM City Council Agenda Item On September 26, 2009, the Cherokee Nation fee may be adjusted by using the difference in the CPI from September of the prior year and the CPI for August of 2009, as determined by use of the United States Department of Labor index for goods and services. That index is found at: h-hip:Hdata.bis gov/cgi-bin/surveymost?su Cherokee Nation shall bill the City on a monthly basis for its services hereunder, itemizing such bills to show the tonnage and resulting fee. Bills shall be paid within thirty (30) days of presentation. Cherokee Nation shall account and pay to the City the City's host fee as previously described in this section above within thirty (30) days of Cherokee Nation's receipt thereof. Cherokee Nation shall keep accurate records which shall be made available to the City during regular business hours during the term of this Contract, and for no less than three years after the termination thereof, in the event there is a need for either party to justify all fees and payments. The fees to be charged to an outside hauler bringing waste to the transfer station will not be controlled or disclosed by the terms of this Agreement, but such rate will always be reasonable, when compared to the surrounding market prices. This rate may be adjusted from time to time at the discretion of the Nation, but at no time shall the rate charged to outside haulers be less than the rate charged to the City of Fayetteville. For purposes of this Agreement. the term outside hauler includes any and all wastes not hauled to the Transfer Station by the City of Fayetteville. (3.10.08) Clarice Pearman - Res.121-08 Roll Off Page 1 From: Clarice Pearman To: Dumas, Gary Date: 6.10.08 5:12 PM Subject: Res.121-08 Roll Off Gary: Do you have a signed Amendment No. 1 for Roll Off Services? I have a copy of the amendment but it is not signed. Please let me know when I might expect to receive a sign agreement. Have a good day. Thanks. Clarice From: Clarice Pearman To: Dumas, Gary Date: 6.17.08 12:36 PM Subject: Res. 121-08 Attachments: 121-08 Roll Off Service Amd No l.pdf CC: Audit Gary: Attached is a copy of the above resolution passed by City Council regarding Roll Off Services, Inc. Please let me know if there is anything else needed for this item. Have a good day. Thanks. Clarice /-OA`P ACORD,M CERTIFICATE OF LIABILITY INSURANCE 08%04%2008' PRODUCER (501)224-7997 FAX Hoffman-Hehry Insurance - LR P 0 Box 24920 Little Rock, AR 72221-4920 Sarah Day POLICY EFFECTIVE THIS CERTIFICATE IS ISSUED AS AMATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC p INSURED Roll Off P.O. Box Lowell, Service Inc 1700 AR 72745 000001983607 INSURER A: AIG Insurance Company 08/01/2009 INSURER B: Redland Insurance Company S 190009000 INSURERc: North American Casualty Group b 300, 000 INSURER D: $ 259000 INSURER E: $ 190009000 COVERAGES 50 THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR OWL TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS A GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMS MADE rfl OCCUR 000001983607 08/01/2008 08/01/2009 EACH OCCURRENCE S 190009000 DAMAGETO RENTED b 300, 000 MED EXP (Any ane person) $ 259000 PERSONAL 8 ADV INJURY $ 190009000 GENERAL AGGREGATE S 21000,000 GEN'L AGGREGATE LIMIT APPLIES PER: X POLICY PRO- LOC JECT PRODUCTS -COMP/OP AGG $ 2 9 DDD 9 DDD B AUTOMOBILE LIABILITY ANYAUTO ALLOW NEO AUTOS SCHEDULEDAUTOS HIRED AUTOS NON-OWNEDAUTOS RICAR0001409 08/01/2008 08/01/2009 COMBINED SINGLE LIMIT (Ea accident) $ 190009000 X BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY ANY AUTO AUTO ONLY - EA ACCIDENT $ OMER THAN EA ACC AUTO ONLY: AGG $ $ EXCESSNMBRELLA LIABILITY OCCUR CLAIMS MADE DEDUCTIBLE RETENTION $ EACH OCCURRENCE S AGGREGATE $ $ $ $ C, WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY OFFICER/MEIMBER EXC UOEDD'XECUTIVE = X yes, describe under SPECIAL PROVISIONS below 73-802192-01-01 _ _ _ _ ._ _ 03/15/2008 v—� -�. -�— - 03/15/2009 ---- _ - WcsTAM- oTH- E.L. EACH ACCIDENT S 190009000 `E.L. DISEASE - EA EMPLOYE $ 1 9 DDD 9 DDD E.L. DISEASE - POLICY LIMIT $ 190009000 OTHER DESCRIPTION OF OPERATIONS 1 LOCATIONS / VEHICLES /EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS City of Fayetteville Attn: Gary Dumas 113 West Mountain Fayetteville, AR 72701 ACORD 25 (2007108) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WALL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR UABIUTY OF ANY KIND UPON THE INSURER, AUTHORIZED REPRESENTATIVE Sarah Day/SARAHD ©ACORD CORPORATION 88 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2001108) ACORD� CERTIFICATE OF LIABILITY INSURANCE o7/z /20 9) PRODUCER (501)224-7997 FAX Hoffman -Henry Insurance -LRONLY CEIv ED P 0 Box 24920 Little Rock, AR 72221-4920 AUG 0-6 ZO�9 Sarah Day THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION AND CONFERS NO RF UPON THE CERTIFICATE HOLDER. THIS CERTIFICATIE GHTS DOES NOT AMEND$ EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # INSURED Ro 0 Service, Inc. ;YOFFA Redline Contractors LLC MAYORS OFFICE Springdale Iron & Metal,LLC;SEK C&DLF ID 0771 CFI Products,LLC PO Box 1700 Lowell, Arkansas 72745 INSURER A: American International Group A INSURERS: Commerce & Industry Insurance CO GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMS MADE Q OCCUR INSURERc: North American Casualty Group 08/01/2009 INSURER D: EACH OCCURRENCE 1 INSURER E: DAMAGE TO RENTEDan�j COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR 4DD'L him TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE IMMlDDn!YI POLICY EXPIRATION DATE IMWnnfYYI LIMITS A OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMS MADE Q OCCUR EGS677932 08/01/2009 08/01/2010 EACH OCCURRENCE S 1,0009000 DAMAGE TO RENTEDan�j S 3009 000 MED EXP (Any one person) $ 2S,000 'PERSONAL & ADV INJURY $ 190009000 GENERAL AGGREGATE $ 29000,000 GEN'L AGGREGATE LIMIT APPLIES PER: X POLICY PRO LOG JECT PRODUCTS-COMP/OP AGG S 29000,000 B AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS CA193211S 08/01/2009 08/01/2010 COMBINED SINGLE LIMIT (Ea accident) S 1,0009000 X BODILY INJURY (Per person) S X BODILY INJURY (Per accident) $ X PROPERTY DAMAGE (Per acadent) S GARAGE LIABILITY ANY AUTO AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC AUTO ONLY: AGG $ S EXCESS IMBRELLA LIABILITY OCCUR FICLAIMS MADE DEDUCTIBLE RETENTION $ EACH OCCURRENCE S AGGREGATE $ S $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICERIMEMBER EXCLUDED? If Yes, describe under SPECIAL PROVISIONS below 73-802192-01-03 03/15/2009 03/15/2010 X WC STATUT OTH- E.L. EACH ACCIDENT S 1900090001 E.L. DISEASE - EA EMPLOYE S .190009000 E.L. DISEASE - POLICY LIMIT $ 110009000 OTHER DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT SPECIAL PROVISIONS CERTIFICATE HOLDER CANCFI LATION ACORD 25 (2001/08) ©ACORD CORPORATION 1988 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL City of Fayetteville 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, Attn : Gary Dumas BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY 113 West Mountain OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. Fayetteville, AR 72701 AUTHORIZED REPRESENTATIVE /�y n Sarah Da SARAHD - �Z/%�`/''(`/ ACORD 25 (2001/08) ©ACORD CORPORATION 1988 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2001108) dart S05- r --z 1 f-0-4�F