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HomeMy WebLinkAbout120-08 RESOLUTION• • RESOLUTION NO. 120-08 A RESOLUTION AUTHORIZING THE FAYETTEVILLE POLICE DEPARTMENT TO APPLY FOR A DEPARTMENT OF JUSTICE ' SECURE OUR SCHOOLS" GRANT IN THE AMOUNT OF $87,325.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Fayetteville Police Department to apply for a Department of Justice "Secure Our Schools" Grant in the amount of $87,325.00. PASSED and APPROVED this 3rd day of June, 2008. APPROVED: 13y: DAN COODY, Mayor ATTEST: lilall-11 ,. `` ER& £ o SG . ��� •G\TY =U • ; Greg Tabor Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements ' 6/3/2008 City Council Meeting Date Agenda Items Only Police Division Action Required: Pia /t0 dat Police Department City Council approve an application to Department of Justice Commuinty Oriented Policing Services for a "Secure Our Schools" grant in the amount of $87,325.00. This is a 50% matching requirement for this grant and the City of Fayetteville will need to supply $37,175.00 from Use of Fund Balance and Fayetteville Public School will provide $50,150.00. The total project if approved will be $174,650.00. 174,650.00 Cost of this request Account Number Project Number Budgeted Item Category / Project Budget Secure Our Schools Program Category / Project Name Funds Used to Date Program / Project Category Name Remaining Balance Budget Adjustment Attached General Fund Name Department Director City Attorney / S- ilo -tea Date Date Finance and Internal Service Director Mayor Date Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Comments: Revised April 16, 2007 • FAYETTEVILLE THE CITY OF FFYEREVILLE. MINNSIS DEPARTMENTAL CORRESPONDENCE To: Dan Coody, Mayor Thru: Greg Tabor, Police Chief' From: Judy Cohea, Records Services Manager Date: May 16, 2008 Re: Approval of Application for a Secure Our Schools matching grant. Background The U.S. Department of Justice, Community Oriented Policing Services is offering a grant opportunity for a Secure Our Schools matching grant. This grant will be a joint effort between the Fayetteville Public School and the City of Fayetteville with the school providing $50,150.00 and the City providing $37,175.00 from Fund Balance to receive $87,325.00. This will bring the total project to $174,650.00. Discussion The Fayetteville Police Department will utilize their funding to purchase software to access the Schools camera system during a crisis, software for each of our mark police vehicles to be able to access the dispatch center mapping system; 2 entry tool sets; and training for our officers and school personnel to prepare for a intruder in the school. Fayetteville Public School will request additional cameras, portable and hand held metal detectors, alcohol sensors, Security Assessments for each school by training the School Resource Officers and paying overtime for them to perform the assessments, two-way radio equipment and security training All of the above items are currently recognized as needed but remain unfunded. This grant provides 50% of the funding necessary to purchase them. The Police Department will work with School personnel to make sure all grant requirements are understood and a written plan is in place to adhere to all requirements. Recommendation Staff recommends approval of the application and we will continue to work with the School personnel to create the written plan for grant compliance. Budget Impact When the grant is awarded the City Council will be asked to accept the grant and adopt a budget adjustment in the amount of $37,175.00 from General Fund, Fund Balance. RESOLUTION NO. A RESOLUTION AUTHORIZING THE FAYETTEVILLE POLICE DEPARTMENT TO APPLY FOR A DEPARTMENT OF JUSTICE "SECURE OUR SCHOOLS" GRANT IN THE AMOUNT OF $87,325.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Fayetteville Police Department to apply for a Department of Justice "Secure Our Schools" Grant in the amount of $87,325.00. PASSED and APPROVED this 3rd day of June, 2008. APPROVED: ATTEST: By: By: DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer U.S. Department of Justice Office of Community Oriented Policing Services pteces ruvl- COPS COMMUNITY ORIENTED POLICING SERVICES U.S. DEPARTMENT OF JUSTKE COPS Application Forms www.cops.usdoj.gov Standard Application Forms 4 U.S_Department ofJustice Office of Community Oriented Policing .Services Carl R. Peed, Director Standard Application Forms The COPS Standard Application Forms are designed to assist applicants in applying for COPS grants and cooperative agreements. For more information about COPS programs, call the COPS Office Response Center at 800.421.6770. U.S. Department of Justice Office of Community Oriented Policing Services 1100 Vermont Avenue, N.W. Washington, DC 20530 www.coas.usdoj,gov Revised: March 2008. Previous versions of COPS Applications are no longer valid. Contents Standard Form 424 1 COPS Application Attachment to SF -424 9 Section 1: COPS Program Request 11 Section 2: Executive Information 11 Section 3: General Agency Information 12 Section 4: Law Enforcement & Community Policing Strategy 15 Section 5: Continuation of Project After Federal Funding Ends 19 Section 6: Need for Federal Assistance 20 Section 7: Waivers of the Local Match 21 Section 8: Executive Summary 21 Section 9: Project Description (Narrative) 21 Section 10: Budget Narrative 22 Section 11: Memorandum of Understanding 22 Section 12: Official Partner(s) Contact Information 23 Section 13: Incident Data 25 Section 14: Certification of Review and Representation of Compliance with Requirements 26 Section 15: Assurances 28 Section 16: Certifications 30 Paperwork Reduction Act Notice 32 Disclosure of Lobbying Activities 33 Budget Detail Worksheets 37 Instructions for Completing the Budget Detail Worksheets 39 A. Sworn Officer Positions 41 B. Civilian/Non-Sworn Personnel 47 C. Equipment/Technology 53 D. Other Costs 55 E. Supplies 57 F. Travel/Training 59 G. Contracts/Consultants 61 H. Indirect Costs 63 Budget Summary 65 Paperwork Reduction Act Notice 67 OMB Number: 4040-0004 Expiration Date: 01/31/2009 Application for Federal Assistance SF -424 Version 02 • 1. Type of Submission: p Preapplication e Application O,Changed/Corrected Application • 2. Type of Application: ' If Revision, select appropriate letieris): p New Q Continuation ' Other (Specify) O Revision ' 3. Dale Received: 4. Applicant Identifier: 5a. Federal Entity Identifier: • 5b. Federal Award Identifier: State Use Only: 6. Date Received by State: 17. State Application Identifier: 8. APPLICANT INFORMATION: • a. Legal Name: City of Fayetteville, Arkansas • b. Employer/Taxpayer Identification Number (EIN/TIN): 71-6018462 ' c. Organizational DUNS: 07-565-7742 d. Address: • Streets: 113 West Mountain Street Streel2: ' City: Fayetteville County: Washington • State: Arkansas Province: * Country: United States of America • Zip / Postal Code. 72701 e. Organizational Unit: Department Name: Fayetteville Police Department Division Name: Community Oriented Policing f. Name and contact information of person to be contacted on matters involving this application: Prefix: Mrs. • First Name: Judy Middle Name: • Last Name: Cohea Suffix: Title: Project Manager Organizational Affiliation: • Telephone Number: 479-587-3581 Fax Number: (479) 587-3570 • Email: jcohea@ci.fayetteville.ar.us Tracking Number. Funding Opportunity Number: Received nate: Time Zone: GMT -5 OMB Number. 4040-0004 Expiration Date: 01/31/2009 Application for Federal Assistance. SF -424 Version 02 9. Type of Applicant 1: C - City of Township Government Type of Applicant 2: Type of Applicant 3: • Other (specify): • 10. Name of Federal Agency: U.S. Department of Justice, Office of Community Oriented Policing Services 11. Catalog of Federal Domestic Assistance Number: 16.710 CFDA Title: Public Safety Partnership and Community Policing Grants • 12. Funding Opportunity Number: COPS -SOS -2008-1 • Title: Secure Our Schools Program 13. Competition Identification Number: Title: 14. Areas Affected by Project (Cities, Counties, States, etc.): City of Fayetteville and Washington County, Arkansas ' 15. Descriptive Title of Applicant's Project: Attach supporting documents as specified in agency instructions. Tracking Number: Funding Opportunity Number: Received Date: Time Zone: GMT -5 Application for Federal Assistance SF -424 16. Congressional Districts Of: • a. Applicant AR -003 • b. Program/Project: AR -003 Attach an additional list of Program/Project Congressional Districts if needed. 17. Proposed Project: * a. Stan Date: 09/01/2008 • b. End Date: 08/31/2008 18. Estimated Funding (6): • a. Federal 89,072.07 • b. Applicant 38,922.07 • c. State • d. Local • e. Other 50,150.00 ' f. Program Income •g. TOTAL 178,144.14 * 19. Is Application Subject to Review By State Under Executive Order 12372 Process? p a. This application was made available to the State under the Executive Order 12372 Process for review on 06/03/2008 o b. Program is subject to E.O. 12372 but has not been selected by the State for review. o c. Program is not covered by E.O. 12372. • 20. Is the Applicant Delinquent on Any Federal Debt? (If "Yes", provide explanation on the next page.) 0Yes r*No 21. 'By signing this application, 1 certify (1) to the statements contained in the list of certifications•• and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances" and agree to com- ply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001) Ei •• I AGREE " The list of certifications and assurances, or an Internet site where you may obtain this list, is contained in the announcement or agency specific instructions. Authorized Representative: Standard Form 434 (Revised 1U/2U0S) Prescribed by OMB Circular A-102 Prefix: Chief • First Name: Greg Middle Name: • Last Name: Tabor Suffix: • Title: Chief of Police • Telephone Number: 479-587-3500 Fax Number: 479-587-3522 • Email: gtabor@ci.fayetteville.ar.us • Signature of Authorized Representative: ' Date Signed: Authorized for Local Reproduction Tracking Number Funding Opportunity Number: Received Date: Time Zone: GMT -5 OMB Number: 4040-0004 Expiration Date: 01/3112009 Application for Federal Assistance SF -424 Version 02 • Applicant Federal Debt Delinquency Explanation The following field should contain an explanation if the Applicant organization is delinquent on any Federal Debt. • Public reporting burden for this collection of information is estimated to average 60 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate orally other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0043), Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. This is a standard form (including the continuation sheet) required for use as a cover sheet for submission of preapplications and applications and related information under discretionary programs. Some of the items are required and some are optional at the discretion of the applicant or the Fedora agency (agency). Required items are identified with an asterisk on the form and are specified in the instructions below. In addition to the instructions provided below, applicants must consult agency instructions to determine specific requirements. Item Entry: Item Entry: 1. Type of Submission: (Required): Select one type of submission in accordance with agency instructions. • Preapplication • Application • Changed/Corrected Application — If requested by the agency, check if this submission is to change or correct a previously submitted application. Unless requested by the agency, applicants may not use this to submit changes after the closing date. f. Name and contact Information of person to be contacted on matters involving this application: Enter the name (First and last name required), organizational affiliation (if affiliated with an organization other than the applicant organization),.telephone number (Required), fax number, and email address (Required) of the person to contact on matters related to this application. 2. Type of Application: (Required) Select one type of application in accordance with agency instructions. • New — An application that is being submitted to an agency for the first time. • Continuation - An extension for an additional funding/budget period for a project with a projected completion date. This can include renewals. • Revision - Any change in the Federal Governments financial obligation or contingent liability from an existing obligation. If a revision, enter the appropriate letter(s). More than one may be selected. If "Other is selected, please specify in text box provided. A. Increase Award B. Decrease Award C. Increase Duration D. Decrease Duration E. Other (specify) 3. Data Received: Leave this field blank. This date will be assigned by the Federal agency. 4. Application Identifier: Enter the entity identifier assigned by the Federal agency, if any, or applicants control number, if applicable. 5a. Federal Award Identifier: Enter the number assigned to your organization • by the Federal Agency, if an. 5b. Federal Award Identifier. For new applications leave blank. For a continuation or revision to an existing award, enter the previously assigned Federal award identifier number. If a changed/corrected application, enter the Federal Identifier in accordance with agency instructions. 6. Data Received by State: Leave this field blank. This date will be assigned by the State, if applicable. 7. State Application Identifier: Leave this field blank. This identifier will be assigned by the State, if applicable. 9. Type of Applicant: (Required) Select up to three applicant type(s) in accordance with agency instructions. A. State Govemment B. County Govemment C. City or Township Government D. Special District Government E. Regional Organization F. U.S. Territory or Possession G. Independent School District H. Public/State Controlled Institution of Higher Education I. IndiaNNative American Tribal Government (Federally Recognized) J. Indian/Native American Tribal Govemment (Other than Federally Recognized) K. Indian/Native American Tnbally Designated Organization L. PubliUlndian Housing Authority M. Nonprofit with 501C3 IRS Status (Other than Institution of Higher Education) N. Nonprofit without 501C3 IRS Status (Other than Institution of Higher . Education) O. Private Institution of Higher Education P. Individual Q. For -Profit Organization (Other than Small Business) R. Small Business S. Hispanic -serving Institution T. Historically Black Colleges and Universities (HBCUs) U. Tribally Controlled Colleges and Universities (TCCUs) V. Alaska Native and Native Hawaiian Serving Institutions W. Non-domestic (non -US) Entity X. Other (specify) 8. Applicant Information: Enter the following in accordance with agency instructions: a. Legal Name: (Required): Enter the legal name of applicant that will undertake the assistance activity. This is the name that the organization has registered with the Central Contractor Registry. Information on registering with CCR may be obtained by visiting the Grants.gov website. 10. Name Of Federal Agency (Required) Enter the name of the Federal agency from which assistance is being requested with this applica ion. b. Employer/Taxpayer Number (EIN/TIN): (Required): Enter the Employer or Taxpayer Identification Number (EIN or TIN) as assigned by the Internal Revenue Service. If your organization is not in the US, enter 44-4444444. 11. Catalog Of Federal Domestic Assistance Number/ Title: Enter the Catalog of Federal Domestic Assistance number and title of the program under which assistance is requested, as found in the program announcement, if applicable. c. Organizational DUNS: (Required) Enter the organization's DUNS or DUNS+4 number received from Dun and Bradstreet. Information on obtaining a DUNS number may be obtained by visiting the Grants.gov website 12. Funding Opportunity Number/Title: (Required) Enter the Funding Opportunity Number and title of the opportunity under which assistance is requested, as found in the program announcement. d. Address: Enter the complete address as follows: Street address (Line 1 required), City (Required), County, State (Required, if country is US), Province, Country (Required), Zip/Postal Code (Required, if country is US). 13. Competition identification Number/Title: Enter the Competition Identification Number and title of the competition under which assistance is requested. if applicable. e. Organizational Unit: Enter the name of the primary organizational unit (and department or division, if applicable) that will undertake the assistance activity, if applicable. 14. Areas Affected By Project: List the areas or entities using the categories (e.g., cities, counties, stales, etc.) specified in agency instructions. Use the continuation sheet to enter additional areas, if needed. Item Entry: p Item Entry: 15. Descriptive Title of Applicant's Project: (Required) Enter descriptive title of the project. If appropriate, attach a map project location (e.g., construction or real property projects). preapplications, attach a summary description of the project. a brief showing For 19. Is Application Subject to Review by State Under Executive Order 12372 Process? Applicants should contact the State Single Point of Contact (SPOC) for Federal Executive Order 12372 to determine whether the application is subject to the State intergovernmental review process. Select the appropriate box. If "a." is selected, enter the date the application was submitted to the State. 16. Congressional Districts Of: (Required) 16a. Enter the applicant's Congressional District, and 16b. Enter all District(s) affected by the program or project. Enter in the format: 2 characters State Abbreviation — 3 characters District Number, e.g., CA-005 for California 5th district, CA-012 for Califomia 12th district, NC-103 for North Carolina's 103rd district. • If all congressional districts in a state are affected, enter "all" for the district number, e.g., MD-all for all congressional districts in Maryland. • If nationwide, i.e. all districts within all states are affected, enter US-all. • If the program/project is outside the US, enter 00-000. 20. Is the Applicant Delinquent on any Federal Debt? (Required) Select the appropriate box. This question applies to the applicant organization, not the person who signs as the authorized representative. Categories of debt include delinquent audit disallowances, loans and taxes. If yes, include an explanation on the continuation sheet. 21. Authorized Representative: (Required) To be signed and dated by the authorized representative of the applicant organization. Enter the name (First and last name required) title (Required), telephone number (Required), fax number, and email address (Required) of the person authorized to sign for the applicant. . A copy of the governing body's authorization for you to sign this application as the official representative must be on file in the applicant's office. (Certain Federal agencies may require that this authorization be submitted as part of the application.) 17. Proposed Project Start and End Dates: (Required) Enter the proposed start date and end date of the project. 18. Estimated Funding: (Required) Enter the amount requested or to be contributed during the first fundingtbudget period by each contributor. Value of in-kind contributions should be included on appropriate lines, as applicable. If the action will result in a dollar change to an existing award, Indicate only the amount of the change. For decreases, enclose the amounts in parentheses. jicati tachne:nkt ORI # AR07201 Standard Application Forms COPS Application Attachment to SF -424 OMB Control Number: 1103-0098 Expiration Date: 08/3012008 SECTION 1: COPS PROGRAM 'REQUEST Federal assistance is being requested under the following COPS program: Select the COPS grant program for which you are requesting federal assistance. Please DO NOT use this form to apply for multiple programs at one time. A separate application must be completed for each COPS program for which you are applying. Please ensure that you read, understand, and agree to comply with the applicable grant terms and conditions as outlined in the COPS Application Guide before finalizing your selection. CHECK ONE PROGRAM OPTION ONLY ❑Child Sexual Predator Program ®Community Policing Development ®Secure Our Schools ❑Targeted - Methamphetamine Initiative ©Targeted - Technology Program ®Tribal Resources Grant Program OUniversal Hiring Program SECTION 2: EXECUTIVE INFORMATION Note: Listing individuals without ultimate programmatic and financial authority for the grant could delay the review of your application, or remove your application from consideration. A. Applicant ORI Number: A R 0 7 2 0 1 The ORI number is assigned by the FBI and is your agency's unique identifier. The first two letters are your state abbreviation, the next three numbers are your county's code, and the final two numbers identify your jurisdiction within your county. If you do not currently have an ORI number, the COPS Office will assign one to your agency for the purpose of tracking your grant. ❑ Check here if your agency has not been assigned an ORI number. B. Law Enforcement Executive/Program Official Information: For Law Enforcement Agencies: Enter the law enforcement executive's name and contact information. This is the highest ranking law enforcement official within yourjurisdiction (e.g., Chief of Police, Sheriff, or equivalent). For Non - Law Enforcement Agencies: Enter the program official's name and contact information. If the grant is awarded, this position would be responsible for the programmatic implementation of the award. If your agency is a "start-up" this section can remain blank. Title: Chief of Police First Name: Gfeg MI: Last Name: Tabor Agency Name: Suffix: City of Fayetteville, Arkansas Police Department Street Address 1: 100-a W Rock St Street Address 2: City: Fayetteville State: AR Zip Code: 72701 Telephone: 479-587-3500 Fax: E-mail: gtabor@ci.fayettevitle.ar.us Type of Agency: O Municipal 0 State 0 County Police Department 0 Sheriff 0 Tribal ❑ Transit* 0 School* O Consortium* ® University/College' (0 Public or ❑ Private) @ Public Housing' ❑ New Start -Up' (please specify): 0 Non-profit Organization IN Profit Organization ❑ Other* (please specify): 'Agency types that have an asterisk next to them and that are applying for COPS hiring grants must provide additional information. Please refer to the COPS Application Guide: "Agency Supplemental Information' section for the questions that you will need to address. Please attach this information to your application. 479-587-3522 11 Standard Application Forms ORI #: AR07201 12 C. Government ExecutivelFinancial Official Information: For Government Agencies: Enter the government executive's name and contact information. This is the highest ranking official within your jurisdiction (e.g., Mayor, City Administrator, Tribal Chairman, or equivalent). For Non -Government Agencies: Enter the financial official's name and contact information. If the grant is awarded, this position would be responsible for the financial management of the award. Please note that information for non-executive positions (e.g., clerk, trustees, etc.) are not acceptable. Title: Mayor First Name: Dan MI: Last Name: Coody Agency Name: City of Fayetteville, Arkansas Street Address 1' 113 W Mountain St Street Address 2: City: FayettevilleState: AR Zip Code: 72701 Suffix: Telephone: 479-575-8330 E-mail: dcoody@ci.fayetteville.ar.us Fax: 479-575-8257 Type of Government Entity: O State ® City ® Town 0 County 0 Village ® Borough © Township ® Territory ® Region 0 Council 0 Community 8 Pueblo 0 Tribal Nation 0 School District ® Not applicable. Please check here if applying as a non-government agency (e.g., non-profit agency). SECTION 3: GENERAL AGENCY INFORMATION A. General Applicant Information 1. Cognizant Federal Agency: Department of Justice Enter the legal applicant's Cognizant Federal Agency. A Cognizant Federal Agency, generally, is the federal agency from which yourjurisdiction receives the most federal funding. Your Cognizant Federal Agency also may have been previously designated by the Office of Management and Budget. 2. Fiscal Year: iIi f 2008 to 12131 12008 (moldaylyr) Enter the legal applicant's fiscal year. 3. Population served as of the 2000 U.S. Census: 58.047 4. If the population served is not represented by U.S. Census figures (e.g., colleges, special agencies, school police departments, MSAs, etc.), please indicate the size of the population served: ORI B: AR07201 Standard Application Forms B. Law Enforcement Agency Information 1. Is your agency contracting for law enforcement services? Contractual arrangements for law enforcement services are not fundable under the Universal Hiring Program. ® Yes MNo If ayes: the Legal Name and address information fisted on the SF -424 under section 8 (Applicant Information) should 'be for the jurisdiction that will be contracting to receive law enforcement services, and NOT the law enforcement agency that will actually provide those services. Also, be sure to enter the name and agency information of the contract law enforcement department under section 2, part B (law enforcement executive information) of this document. In all contracting arrangements, the jurisdiction that is applying for assistance is ultimately responsible for ensuring compliance with all grant requirements. For additional clarification on contracting guidelines, please see the program -specific section of the COPS Application Guide. If you are a tribal law enforcement agency, instead of providing your own law enforcement services, does your tribe exclusively contract with a non-BIA local law enforcement agency for services? ElYes No If "yes," please refer to the program -specific section of the COPS Application Guide for additional eligibility information. 2. Population Served By Law Enforcement Agency Do officers have primary law enforcement authority for the population to be served? © Yes ®No An agency with primary law enforcement authority is defined as the first responder to calls for service, and has ultimate and final responsibility for the prevention, detection, and/or investigation of crime within its jurisdiction. If "yes," what is the actual population for which your department has primary law enforcement authority? [In other words, the 2000 Census population minus the incorporated towns and cities that have their own police departments] 58,047 If "no," please explain. Include the date by which your agency anticipates having primary law enforcement authority for this population. [Please limit your response to a maximum of 250 words.] 13 Standard Application Forms ORI #: AR07201 14 3, Current Budgeted Sworn Force Strength as of the Date of This Application: Full-time: 121 Part-time: 0 Enter the budgeted swom force strength. The budgeted sworn force strength is the number of sworn officer positions your department has allocated within is budget, including state, Bureau of Indian Affairs, and locally -funded vacancies. Do not include unpaid/reserve officers, or detention stat/ 4. Current Actual Sworn Force Strength as of the Date of This Application: Full-time: 118 Part-time: 0 Enter the actual swom force strength. The actual swom force strength is the actual number of swom officer positions employed by your department as of the date of application. Do not include vacant positions or unpaid/reserve positions. Standard Application Forms SECTION 4: LAW ENFORCEMENT & COMMUNITY POLICING STRATEGY COPS Office grants must be used to reorient the mission and activities of law enforcement agencies toward the community policing philosophy or enhance their involvement in community policing. The following is the COPS Office definition of community policing that emphasizes the primary components of community partnerships, organizational transformation, and problem solving. Community policing is a philosophy that promotes organizational strategies, which support the systematic use of partnerships and problem -solving techniques, to proactively address the immediate conditions that give rise to public safety issues, such as crime, social disorder, and fear of crime. The COPS Office has completed the development of a comprehensive community policing self-assessment tool for use by law enforcement agencies. Based on this work, we have developed the following list of primary sub -elements of community policing. Please refer to the COPS Office web site (www.cons,usdoi.00v) for further information regarding these sub -elements. Community Partnerships: Collaborative partnerships between the law enforcement agency and the individuals and organizations they serve to both develop solutions to problems and increase trust In police. • Other Government Agencies • Community Members/Groups • Non-Profits/Sen ice Providers • Private Businesses • Media Organizational Transformation: The alignment of organizational management, structure, personnel and information systems to support community partnerships and proactive problem -solving efforts. Agency Management • Climate and culture • Leadership • Labor relations • Decision-making • Strategic planning • Policies • Organizational evaluations • Transparency Organizational Structure • Geographic assignment of officers • Despecialization • Resources and finances Personnel • Reauitment, hiring and selection • Personnel supervisionlevaluations • Training • Information Systems (Technology) • Communication/access to data • Quality and accuracy of data Problem Salvino: The process of engaging in the proactive and systematic examination of identified problems to develop effective responses that are rigorously evaluated. • Scanning: Identifying and prioritizing problems • Analysis: Analyzing problems • Response: Responding to problems • Assessment Assessing problem -solving initiatives • Using the Crime Triangle to focus on immediate conditions (Victim/Offender/Location) 15