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HomeMy WebLinkAbout120-08 RESOLUTION• • RESOLUTION NO. 120-08 A RESOLUTION AUTHORIZING THE FAYETTEVILLE POLICE DEPARTMENT TO APPLY FOR A DEPARTMENT OF JUSTICE ' SECURE OUR SCHOOLS" GRANT IN THE AMOUNT OF $87,325.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Fayetteville Police Department to apply for a Department of Justice "Secure Our Schools" Grant in the amount of $87,325.00. PASSED and APPROVED this 3rd day of June, 2008. APPROVED: 13y: DAN COODY, Mayor ATTEST: lilall-11 ,. `` ER& £ o SG . ��� •G\TY =U • ; Greg Tabor Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements ' 6/3/2008 City Council Meeting Date Agenda Items Only Police Division Action Required: Pia /t0 dat Police Department City Council approve an application to Department of Justice Commuinty Oriented Policing Services for a "Secure Our Schools" grant in the amount of $87,325.00. This is a 50% matching requirement for this grant and the City of Fayetteville will need to supply $37,175.00 from Use of Fund Balance and Fayetteville Public School will provide $50,150.00. The total project if approved will be $174,650.00. 174,650.00 Cost of this request Account Number Project Number Budgeted Item Category / Project Budget Secure Our Schools Program Category / Project Name Funds Used to Date Program / Project Category Name Remaining Balance Budget Adjustment Attached General Fund Name Department Director City Attorney / S- ilo -tea Date Date Finance and Internal Service Director Mayor Date Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Comments: Revised April 16, 2007 • FAYETTEVILLE THE CITY OF FFYEREVILLE. MINNSIS DEPARTMENTAL CORRESPONDENCE To: Dan Coody, Mayor Thru: Greg Tabor, Police Chief' From: Judy Cohea, Records Services Manager Date: May 16, 2008 Re: Approval of Application for a Secure Our Schools matching grant. Background The U.S. Department of Justice, Community Oriented Policing Services is offering a grant opportunity for a Secure Our Schools matching grant. This grant will be a joint effort between the Fayetteville Public School and the City of Fayetteville with the school providing $50,150.00 and the City providing $37,175.00 from Fund Balance to receive $87,325.00. This will bring the total project to $174,650.00. Discussion The Fayetteville Police Department will utilize their funding to purchase software to access the Schools camera system during a crisis, software for each of our mark police vehicles to be able to access the dispatch center mapping system; 2 entry tool sets; and training for our officers and school personnel to prepare for a intruder in the school. Fayetteville Public School will request additional cameras, portable and hand held metal detectors, alcohol sensors, Security Assessments for each school by training the School Resource Officers and paying overtime for them to perform the assessments, two-way radio equipment and security training All of the above items are currently recognized as needed but remain unfunded. This grant provides 50% of the funding necessary to purchase them. The Police Department will work with School personnel to make sure all grant requirements are understood and a written plan is in place to adhere to all requirements. Recommendation Staff recommends approval of the application and we will continue to work with the School personnel to create the written plan for grant compliance. Budget Impact When the grant is awarded the City Council will be asked to accept the grant and adopt a budget adjustment in the amount of $37,175.00 from General Fund, Fund Balance. RESOLUTION NO. A RESOLUTION AUTHORIZING THE FAYETTEVILLE POLICE DEPARTMENT TO APPLY FOR A DEPARTMENT OF JUSTICE "SECURE OUR SCHOOLS" GRANT IN THE AMOUNT OF $87,325.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Fayetteville Police Department to apply for a Department of Justice "Secure Our Schools" Grant in the amount of $87,325.00. PASSED and APPROVED this 3rd day of June, 2008. APPROVED: ATTEST: By: By: DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer U.S. Department of Justice Office of Community Oriented Policing Services pteces ruvl- COPS COMMUNITY ORIENTED POLICING SERVICES U.S. DEPARTMENT OF JUSTKE COPS Application Forms www.cops.usdoj.gov Standard Application Forms 4 U.S_Department ofJustice Office of Community Oriented Policing .Services Carl R. Peed, Director Standard Application Forms The COPS Standard Application Forms are designed to assist applicants in applying for COPS grants and cooperative agreements. For more information about COPS programs, call the COPS Office Response Center at 800.421.6770. U.S. Department of Justice Office of Community Oriented Policing Services 1100 Vermont Avenue, N.W. Washington, DC 20530 www.coas.usdoj,gov Revised: March 2008. Previous versions of COPS Applications are no longer valid. Contents Standard Form 424 1 COPS Application Attachment to SF -424 9 Section 1: COPS Program Request 11 Section 2: Executive Information 11 Section 3: General Agency Information 12 Section 4: Law Enforcement & Community Policing Strategy 15 Section 5: Continuation of Project After Federal Funding Ends 19 Section 6: Need for Federal Assistance 20 Section 7: Waivers of the Local Match 21 Section 8: Executive Summary 21 Section 9: Project Description (Narrative) 21 Section 10: Budget Narrative 22 Section 11: Memorandum of Understanding 22 Section 12: Official Partner(s) Contact Information 23 Section 13: Incident Data 25 Section 14: Certification of Review and Representation of Compliance with Requirements 26 Section 15: Assurances 28 Section 16: Certifications 30 Paperwork Reduction Act Notice 32 Disclosure of Lobbying Activities 33 Budget Detail Worksheets 37 Instructions for Completing the Budget Detail Worksheets 39 A. Sworn Officer Positions 41 B. Civilian/Non-Sworn Personnel 47 C. Equipment/Technology 53 D. Other Costs 55 E. Supplies 57 F. Travel/Training 59 G. Contracts/Consultants 61 H. Indirect Costs 63 Budget Summary 65 Paperwork Reduction Act Notice 67 a ax Y\ - may. I xl x){ u r' ( 1: f^ � r (Jy / i a _ S I i L ' xl l :- s, v - A ..;. � Y.f vim i1K+Y - .. a . a • • : FC ,,,•; • • ( i " a OMB Number: 4040-0004 Expiration Date: 01/31/2009 Application for Federal Assistance SF -424 Version 02 • 1. Type of Submission: p Preapplication e Application O,Changed/Corrected Application • 2. Type of Application: ' If Revision, select appropriate letieris): p New Q Continuation ' Other (Specify) O Revision ' 3. Dale Received: 4. Applicant Identifier: 5a. Federal Entity Identifier: • 5b. Federal Award Identifier: State Use Only: 6. Date Received by State: 17. State Application Identifier: 8. APPLICANT INFORMATION: • a. Legal Name: City of Fayetteville, Arkansas • b. Employer/Taxpayer Identification Number (EIN/TIN): 71-6018462 ' c. Organizational DUNS: 07-565-7742 d. Address: • Streets: 113 West Mountain Street Streel2: ' City: Fayetteville County: Washington • State: Arkansas Province: * Country: United States of America • Zip / Postal Code. 72701 e. Organizational Unit: Department Name: Fayetteville Police Department Division Name: Community Oriented Policing f. Name and contact information of person to be contacted on matters involving this application: Prefix: Mrs. • First Name: Judy Middle Name: • Last Name: Cohea Suffix: Title: Project Manager Organizational Affiliation: • Telephone Number: 479-587-3581 Fax Number: (479) 587-3570 • Email: jcohea@ci.fayetteville.ar.us Tracking Number. Funding Opportunity Number: Received nate: Time Zone: GMT -5 OMB Number. 4040-0004 Expiration Date: 01/31/2009 Application for Federal Assistance. SF -424 Version 02 9. Type of Applicant 1: C - City of Township Government Type of Applicant 2: Type of Applicant 3: • Other (specify): • 10. Name of Federal Agency: U.S. Department of Justice, Office of Community Oriented Policing Services 11. Catalog of Federal Domestic Assistance Number: 16.710 CFDA Title: Public Safety Partnership and Community Policing Grants • 12. Funding Opportunity Number: COPS -SOS -2008-1 • Title: Secure Our Schools Program 13. Competition Identification Number: Title: 14. Areas Affected by Project (Cities, Counties, States, etc.): City of Fayetteville and Washington County, Arkansas ' 15. Descriptive Title of Applicant's Project: Attach supporting documents as specified in agency instructions. Tracking Number: Funding Opportunity Number: Received Date: Time Zone: GMT -5 Application for Federal Assistance SF -424 16. Congressional Districts Of: • a. Applicant AR -003 • b. Program/Project: AR -003 Attach an additional list of Program/Project Congressional Districts if needed. 17. Proposed Project: * a. Stan Date: 09/01/2008 • b. End Date: 08/31/2008 18. Estimated Funding (6): • a. Federal 89,072.07 • b. Applicant 38,922.07 • c. State • d. Local • e. Other 50,150.00 ' f. Program Income •g. TOTAL 178,144.14 * 19. Is Application Subject to Review By State Under Executive Order 12372 Process? p a. This application was made available to the State under the Executive Order 12372 Process for review on 06/03/2008 o b. Program is subject to E.O. 12372 but has not been selected by the State for review. o c. Program is not covered by E.O. 12372. • 20. Is the Applicant Delinquent on Any Federal Debt? (If "Yes", provide explanation on the next page.) 0Yes r*No 21. 'By signing this application, 1 certify (1) to the statements contained in the list of certifications•• and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances" and agree to com- ply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001) Ei •• I AGREE " The list of certifications and assurances, or an Internet site where you may obtain this list, is contained in the announcement or agency specific instructions. Authorized Representative: Standard Form 434 (Revised 1U/2U0S) Prescribed by OMB Circular A-102 Prefix: Chief • First Name: Greg Middle Name: • Last Name: Tabor Suffix: • Title: Chief of Police • Telephone Number: 479-587-3500 Fax Number: 479-587-3522 • Email: gtabor@ci.fayetteville.ar.us • Signature of Authorized Representative: ' Date Signed: Authorized for Local Reproduction Tracking Number Funding Opportunity Number: Received Date: Time Zone: GMT -5 OMB Number: 4040-0004 Expiration Date: 01/3112009 Application for Federal Assistance SF -424 Version 02 • Applicant Federal Debt Delinquency Explanation The following field should contain an explanation if the Applicant organization is delinquent on any Federal Debt. • Public reporting burden for this collection of information is estimated to average 60 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate orally other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0043), Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. This is a standard form (including the continuation sheet) required for use as a cover sheet for submission of preapplications and applications and related information under discretionary programs. Some of the items are required and some are optional at the discretion of the applicant or the Fedora agency (agency). Required items are identified with an asterisk on the form and are specified in the instructions below. In addition to the instructions provided below, applicants must consult agency instructions to determine specific requirements. Item Entry: Item Entry: 1. Type of Submission: (Required): Select one type of submission in accordance with agency instructions. • Preapplication • Application • Changed/Corrected Application — If requested by the agency, check if this submission is to change or correct a previously submitted application. Unless requested by the agency, applicants may not use this to submit changes after the closing date. f. Name and contact Information of person to be contacted on matters involving this application: Enter the name (First and last name required), organizational affiliation (if affiliated with an organization other than the applicant organization),.telephone number (Required), fax number, and email address (Required) of the person to contact on matters related to this application. 2. Type of Application: (Required) Select one type of application in accordance with agency instructions. • New — An application that is being submitted to an agency for the first time. • Continuation - An extension for an additional funding/budget period for a project with a projected completion date. This can include renewals. • Revision - Any change in the Federal Governments financial obligation or contingent liability from an existing obligation. If a revision, enter the appropriate letter(s). More than one may be selected. If "Other is selected, please specify in text box provided. A. Increase Award B. Decrease Award C. Increase Duration D. Decrease Duration E. Other (specify) 3. Data Received: Leave this field blank. This date will be assigned by the Federal agency. 4. Application Identifier: Enter the entity identifier assigned by the Federal agency, if any, or applicants control number, if applicable. 5a. Federal Award Identifier: Enter the number assigned to your organization • by the Federal Agency, if an. 5b. Federal Award Identifier. For new applications leave blank. For a continuation or revision to an existing award, enter the previously assigned Federal award identifier number. If a changed/corrected application, enter the Federal Identifier in accordance with agency instructions. 6. Data Received by State: Leave this field blank. This date will be assigned by the State, if applicable. 7. State Application Identifier: Leave this field blank. This identifier will be assigned by the State, if applicable. 9. Type of Applicant: (Required) Select up to three applicant type(s) in accordance with agency instructions. A. State Govemment B. County Govemment C. City or Township Government D. Special District Government E. Regional Organization F. U.S. Territory or Possession G. Independent School District H. Public/State Controlled Institution of Higher Education I. IndiaNNative American Tribal Government (Federally Recognized) J. Indian/Native American Tribal Govemment (Other than Federally Recognized) K. Indian/Native American Tnbally Designated Organization L. PubliUlndian Housing Authority M. Nonprofit with 501C3 IRS Status (Other than Institution of Higher Education) N. Nonprofit without 501C3 IRS Status (Other than Institution of Higher . Education) O. Private Institution of Higher Education P. Individual Q. For -Profit Organization (Other than Small Business) R. Small Business S. Hispanic -serving Institution T. Historically Black Colleges and Universities (HBCUs) U. Tribally Controlled Colleges and Universities (TCCUs) V. Alaska Native and Native Hawaiian Serving Institutions W. Non-domestic (non -US) Entity X. Other (specify) 8. Applicant Information: Enter the following in accordance with agency instructions: a. Legal Name: (Required): Enter the legal name of applicant that will undertake the assistance activity. This is the name that the organization has registered with the Central Contractor Registry. Information on registering with CCR may be obtained by visiting the Grants.gov website. 10. Name Of Federal Agency (Required) Enter the name of the Federal agency from which assistance is being requested with this applica ion. b. Employer/Taxpayer Number (EIN/TIN): (Required): Enter the Employer or Taxpayer Identification Number (EIN or TIN) as assigned by the Internal Revenue Service. If your organization is not in the US, enter 44-4444444. 11. Catalog Of Federal Domestic Assistance Number/ Title: Enter the Catalog of Federal Domestic Assistance number and title of the program under which assistance is requested, as found in the program announcement, if applicable. c. Organizational DUNS: (Required) Enter the organization's DUNS or DUNS+4 number received from Dun and Bradstreet. Information on obtaining a DUNS number may be obtained by visiting the Grants.gov website 12. Funding Opportunity Number/Title: (Required) Enter the Funding Opportunity Number and title of the opportunity under which assistance is requested, as found in the program announcement. d. Address: Enter the complete address as follows: Street address (Line 1 required), City (Required), County, State (Required, if country is US), Province, Country (Required), Zip/Postal Code (Required, if country is US). 13. Competition identification Number/Title: Enter the Competition Identification Number and title of the competition under which assistance is requested. if applicable. e. Organizational Unit: Enter the name of the primary organizational unit (and department or division, if applicable) that will undertake the assistance activity, if applicable. 14. Areas Affected By Project: List the areas or entities using the categories (e.g., cities, counties, stales, etc.) specified in agency instructions. Use the continuation sheet to enter additional areas, if needed. Item Entry: p Item Entry: 15. Descriptive Title of Applicant's Project: (Required) Enter descriptive title of the project. If appropriate, attach a map project location (e.g., construction or real property projects). preapplications, attach a summary description of the project. a brief showing For 19. Is Application Subject to Review by State Under Executive Order 12372 Process? Applicants should contact the State Single Point of Contact (SPOC) for Federal Executive Order 12372 to determine whether the application is subject to the State intergovernmental review process. Select the appropriate box. If "a." is selected, enter the date the application was submitted to the State. 16. Congressional Districts Of: (Required) 16a. Enter the applicant's Congressional District, and 16b. Enter all District(s) affected by the program or project. Enter in the format: 2 characters State Abbreviation — 3 characters District Number, e.g., CA-005 for California 5th district, CA-012 for Califomia 12th district, NC-103 for North Carolina's 103rd district. • If all congressional districts in a state are affected, enter "all" for the district number, e.g., MD-all for all congressional districts in Maryland. • If nationwide, i.e. all districts within all states are affected, enter US-all. • If the program/project is outside the US, enter 00-000. 20. Is the Applicant Delinquent on any Federal Debt? (Required) Select the appropriate box. This question applies to the applicant organization, not the person who signs as the authorized representative. Categories of debt include delinquent audit disallowances, loans and taxes. If yes, include an explanation on the continuation sheet. 21. Authorized Representative: (Required) To be signed and dated by the authorized representative of the applicant organization. Enter the name (First and last name required) title (Required), telephone number (Required), fax number, and email address (Required) of the person authorized to sign for the applicant. . A copy of the governing body's authorization for you to sign this application as the official representative must be on file in the applicant's office. (Certain Federal agencies may require that this authorization be submitted as part of the application.) 17. Proposed Project Start and End Dates: (Required) Enter the proposed start date and end date of the project. 18. Estimated Funding: (Required) Enter the amount requested or to be contributed during the first fundingtbudget period by each contributor. Value of in-kind contributions should be included on appropriate lines, as applicable. If the action will result in a dollar change to an existing award, Indicate only the amount of the change. For decreases, enclose the amounts in parentheses. jicati tachne:nkt ORI # AR07201 Standard Application Forms COPS Application Attachment to SF -424 OMB Control Number: 1103-0098 Expiration Date: 08/3012008 SECTION 1: COPS PROGRAM 'REQUEST Federal assistance is being requested under the following COPS program: Select the COPS grant program for which you are requesting federal assistance. Please DO NOT use this form to apply for multiple programs at one time. A separate application must be completed for each COPS program for which you are applying. Please ensure that you read, understand, and agree to comply with the applicable grant terms and conditions as outlined in the COPS Application Guide before finalizing your selection. CHECK ONE PROGRAM OPTION ONLY ❑Child Sexual Predator Program ®Community Policing Development ®Secure Our Schools ❑Targeted - Methamphetamine Initiative ©Targeted - Technology Program ®Tribal Resources Grant Program OUniversal Hiring Program SECTION 2: EXECUTIVE INFORMATION Note: Listing individuals without ultimate programmatic and financial authority for the grant could delay the review of your application, or remove your application from consideration. A. Applicant ORI Number: A R 0 7 2 0 1 The ORI number is assigned by the FBI and is your agency's unique identifier. The first two letters are your state abbreviation, the next three numbers are your county's code, and the final two numbers identify your jurisdiction within your county. If you do not currently have an ORI number, the COPS Office will assign one to your agency for the purpose of tracking your grant. ❑ Check here if your agency has not been assigned an ORI number. B. Law Enforcement Executive/Program Official Information: For Law Enforcement Agencies: Enter the law enforcement executive's name and contact information. This is the highest ranking law enforcement official within yourjurisdiction (e.g., Chief of Police, Sheriff, or equivalent). For Non - Law Enforcement Agencies: Enter the program official's name and contact information. If the grant is awarded, this position would be responsible for the programmatic implementation of the award. If your agency is a "start-up" this section can remain blank. Title: Chief of Police First Name: Gfeg MI: Last Name: Tabor Agency Name: Suffix: City of Fayetteville, Arkansas Police Department Street Address 1: 100-a W Rock St Street Address 2: City: Fayetteville State: AR Zip Code: 72701 Telephone: 479-587-3500 Fax: E-mail: gtabor@ci.fayettevitle.ar.us Type of Agency: O Municipal 0 State 0 County Police Department 0 Sheriff 0 Tribal ❑ Transit* 0 School* O Consortium* ® University/College' (0 Public or ❑ Private) @ Public Housing' ❑ New Start -Up' (please specify): 0 Non-profit Organization IN Profit Organization ❑ Other* (please specify): 'Agency types that have an asterisk next to them and that are applying for COPS hiring grants must provide additional information. Please refer to the COPS Application Guide: "Agency Supplemental Information' section for the questions that you will need to address. Please attach this information to your application. 479-587-3522 11 Standard Application Forms ORI #: AR07201 12 C. Government ExecutivelFinancial Official Information: For Government Agencies: Enter the government executive's name and contact information. This is the highest ranking official within your jurisdiction (e.g., Mayor, City Administrator, Tribal Chairman, or equivalent). For Non -Government Agencies: Enter the financial official's name and contact information. If the grant is awarded, this position would be responsible for the financial management of the award. Please note that information for non-executive positions (e.g., clerk, trustees, etc.) are not acceptable. Title: Mayor First Name: Dan MI: Last Name: Coody Agency Name: City of Fayetteville, Arkansas Street Address 1' 113 W Mountain St Street Address 2: City: FayettevilleState: AR Zip Code: 72701 Suffix: Telephone: 479-575-8330 E-mail: dcoody@ci.fayetteville.ar.us Fax: 479-575-8257 Type of Government Entity: O State ® City ® Town 0 County 0 Village ® Borough © Township ® Territory ® Region 0 Council 0 Community 8 Pueblo 0 Tribal Nation 0 School District ® Not applicable. Please check here if applying as a non-government agency (e.g., non-profit agency). SECTION 3: GENERAL AGENCY INFORMATION A. General Applicant Information 1. Cognizant Federal Agency: Department of Justice Enter the legal applicant's Cognizant Federal Agency. A Cognizant Federal Agency, generally, is the federal agency from which yourjurisdiction receives the most federal funding. Your Cognizant Federal Agency also may have been previously designated by the Office of Management and Budget. 2. Fiscal Year: iIi f 2008 to 12131 12008 (moldaylyr) Enter the legal applicant's fiscal year. 3. Population served as of the 2000 U.S. Census: 58.047 4. If the population served is not represented by U.S. Census figures (e.g., colleges, special agencies, school police departments, MSAs, etc.), please indicate the size of the population served: ORI B: AR07201 Standard Application Forms B. Law Enforcement Agency Information 1. Is your agency contracting for law enforcement services? Contractual arrangements for law enforcement services are not fundable under the Universal Hiring Program. ® Yes MNo If ayes: the Legal Name and address information fisted on the SF -424 under section 8 (Applicant Information) should 'be for the jurisdiction that will be contracting to receive law enforcement services, and NOT the law enforcement agency that will actually provide those services. Also, be sure to enter the name and agency information of the contract law enforcement department under section 2, part B (law enforcement executive information) of this document. In all contracting arrangements, the jurisdiction that is applying for assistance is ultimately responsible for ensuring compliance with all grant requirements. For additional clarification on contracting guidelines, please see the program -specific section of the COPS Application Guide. If you are a tribal law enforcement agency, instead of providing your own law enforcement services, does your tribe exclusively contract with a non-BIA local law enforcement agency for services? ElYes No If "yes," please refer to the program -specific section of the COPS Application Guide for additional eligibility information. 2. Population Served By Law Enforcement Agency Do officers have primary law enforcement authority for the population to be served? © Yes ®No An agency with primary law enforcement authority is defined as the first responder to calls for service, and has ultimate and final responsibility for the prevention, detection, and/or investigation of crime within its jurisdiction. If "yes," what is the actual population for which your department has primary law enforcement authority? [In other words, the 2000 Census population minus the incorporated towns and cities that have their own police departments] 58,047 If "no," please explain. Include the date by which your agency anticipates having primary law enforcement authority for this population. [Please limit your response to a maximum of 250 words.] 13 Standard Application Forms ORI #: AR07201 14 3, Current Budgeted Sworn Force Strength as of the Date of This Application: Full-time: 121 Part-time: 0 Enter the budgeted swom force strength. The budgeted sworn force strength is the number of sworn officer positions your department has allocated within is budget, including state, Bureau of Indian Affairs, and locally -funded vacancies. Do not include unpaid/reserve officers, or detention stat/ 4. Current Actual Sworn Force Strength as of the Date of This Application: Full-time: 118 Part-time: 0 Enter the actual swom force strength. The actual swom force strength is the actual number of swom officer positions employed by your department as of the date of application. Do not include vacant positions or unpaid/reserve positions. Standard Application Forms SECTION 4: LAW ENFORCEMENT & COMMUNITY POLICING STRATEGY COPS Office grants must be used to reorient the mission and activities of law enforcement agencies toward the community policing philosophy or enhance their involvement in community policing. The following is the COPS Office definition of community policing that emphasizes the primary components of community partnerships, organizational transformation, and problem solving. Community policing is a philosophy that promotes organizational strategies, which support the systematic use of partnerships and problem -solving techniques, to proactively address the immediate conditions that give rise to public safety issues, such as crime, social disorder, and fear of crime. The COPS Office has completed the development of a comprehensive community policing self-assessment tool for use by law enforcement agencies. Based on this work, we have developed the following list of primary sub -elements of community policing. Please refer to the COPS Office web site (www.cons,usdoi.00v) for further information regarding these sub -elements. Community Partnerships: Collaborative partnerships between the law enforcement agency and the individuals and organizations they serve to both develop solutions to problems and increase trust In police. • Other Government Agencies • Community Members/Groups • Non-Profits/Sen ice Providers • Private Businesses • Media Organizational Transformation: The alignment of organizational management, structure, personnel and information systems to support community partnerships and proactive problem -solving efforts. Agency Management • Climate and culture • Leadership • Labor relations • Decision-making • Strategic planning • Policies • Organizational evaluations • Transparency Organizational Structure • Geographic assignment of officers • Despecialization • Resources and finances Personnel • Reauitment, hiring and selection • Personnel supervisionlevaluations • Training • Information Systems (Technology) • Communication/access to data • Quality and accuracy of data Problem Salvino: The process of engaging in the proactive and systematic examination of identified problems to develop effective responses that are rigorously evaluated. • Scanning: Identifying and prioritizing problems • Analysis: Analyzing problems • Response: Responding to problems • Assessment Assessing problem -solving initiatives • Using the Crime Triangle to focus on immediate conditions (Victim/Offender/Location) 15 Standard Application Forms COMMUNITY POLICING PLAN 0RI #: AR07201 COPS grants must be used to initiate or enhance community policing. Please complete the following questions to describe the types of community policing activities that will be initiated or enhanced as a result of COPS funding. You may find more detailed information about community policing at the COPS Office web site (wwvr.cops.usdoi.00v), Community Partnerships The COPS Office is interested in determining if your organization will use the grant to assist in increasing the capacity to develop collaborative partnerships with individual and organizational stakeholders in communities to increase trust and to develop shared solutions to community problems. If awarded funding, my organization will implement or enhance: P1 -Sharing of relevant crime and disorder information with community members. ® Yes ®No O Not Sure 0 P2 -Seeking input from the community to identify and prioritize neighborhood problems. t i Yes ONo O Not Sure P3-Engagment with the community in the development of responses to community problems. ❑ Yes ONo O Not Sure P4 -Collaboration with other agencies that deliver public services (e.g., parks and recreation, social services, public health, mental health, code enforcement). a Yes No ® Not Sure Please provide specific examples of the types of activities you plan to engage in to enhance community partnerships if awarded grant funding (150 word maximum): We plan to continue and enhance several programs that we already participate in such as Crime Free Multi -Housing, the Youth Citizen's Police Academy, and Adult Citizen's Police Academy. We also plan to continue to work with our Neighborhood Associations and participate in National Night Out. Problem Solving The COPS Office is interested in determining if your organization will use the grant to assist in increasing the capacity to use problem soMng. Problem solving is an analytical process for systematically 1) identifying and prioritizing problems, 2) analyzing problems, 3) responding to problems, and 4) evaluating problem -solving initiatives. Problem solving involves an agency -wide commitment to go beyond traditional police responses to crime to proactively address a multitude of problems that adversely affect quality of life. If awarded funding, my organization will implement or enhance: PSI -Integration of problem solving into patrol work. f I Yes UNo O Not Sure 16 0RI A: AR07201 Standard Application Forms PS2-Identification and prioritization of crime and disorder problems by examining patterns and trends involving repeat victims, offenders, and locations. t Yes No M Not Sure PS3-Exploring the underlying factors and conditions that contribute to crime and disorder problems. 0 Yes GINo ® Not Sure PS4-Developing tailored responses to crime and disorder problems that address the underlying conditions that contribute to them. �ZI Yes ®No ® Not Sure Please provide specific examples of the types of activities you plan to engage in to enhance problem -solving activities if awarded grant funding (150 word maximum): We currently have the STOPS program which is a litter prevention program through Woodland Junior High School and the TAG Team which is a graffiti removal program that is funded through a grant from Wal-Mart and America In Bloom. The Fayetteville Police Department is also a participant in the city's SMART Team. The SMART Team is made up of several city agencies that work to provide a multi -discipline approach to solve problems. Organizational Transformation The COPS Office is interested in determining if your organization will use the grant to assist in increasing the capacity to transform organizational environment, organizational structure, personnel, practices, and policies to support the community policing philosophy and community policing activities. If awarded funding, my organization will implement or enhance: OC1-Institutionalization of organizational changes that support the implementation of community policing strategies. ® Yes ®No 0 Not Sure OC2-Incorporation of community policing principles into the agency's mission/vision statement and strategic plan: ®Yes ®No ® Not Sure OC3-Institutionalization of community policing principles into a corresponding set of policies, practices and procedures. l Yes No fl Not Sure OC4-Institutionalization of community policing agency -wide. f0 Yes ®No 0 Not Sure Please provide specific examples of the types of activities you plan to engage in to enhance organizational alignment towards community policing if awarded grant funding (150 word maximum): The Fayetteville Police Department will draft and implement a formal policy guiding our Community Oriented Policing Program. The policy will be patterned after accepted 'community policing principles and will be used by our Community Oriented Policy Program specifically as well as individual officers of the department as a whole. 17 Standard Application Forms Technology 0RI f: AR07201 The COPS Office is interested in determining if your organization will use the grant to assist in increasing technological capacity to better prevent and/or respond to crime and disorder incidents. If awarded funding, my organization will implement or enhance: T1 -Ensuring that agency staff have proper access to relevant data (e.g., calls for service, incident and arrest data, etc.). ® Yes ONo 0 Not Sure T2 -Analysis and understanding of problems in the community. 1 Yes DNo Q Not Sure T3 -Improvements to the agency's overall efficiency and effectiveness. 0 Yes ONo ® Not Sure T4 -Providing officers with necessary equipment to better prevent and/or respond to crime and disorder incidents. bJ. Yes ONo D Not Sure Please provide specific examples of the types of activities you plan to engage in to enhance alignment of technology towards community policing if awarded grant funding (150 word maximum): If award the grant, the Fayetteville Police Department would purchase equipment to assist in Active Shooter Training and software that would allow for direct access to the Fayetteville Public Schools camera system during emergency situations. If your organization receives this COPS grant funding, it should use your responses to these questions as your organization's community policing plan. Your organization may be audited or monitored to ensure that it is initiating or enhancing community policing in accordance with this plan. We understand that your community policing needs may change during the life of your COPS grant (if awarded), and we welcome minor changes to this plan without prior approval. We also recognize that this plan may incorporate a broad range of possible community policing strategies and activities, and that your agency may implement particular community policing strategies from the plan on an as•needed basis throughout the life of the grant. If your agency's community policing plan changes significantly, however, you must submit those changes in writing to the COPS Office for approval. Changes are "significant" if they deviate from the range of possible community policing activities identified and approved in this original community policing plan submitted with your application. It ORI6: AR07201 Standard Application Forms SECTION 5: CONTINUATION OF PROJECT AFTER FEDERAL FUNDING ENDS Retention for COPS Hiring Grants This section is applicable to COPS applicants applying for sworn officer positions under the FY2008 Universal Hiring Program. ® Check here if not applying under the Universal Hiring Program. Hiring grantees are required to retain all additional officer positions awarded for at least one full local budget cycle following the expiration of COPS grant funding for each COPS -funded officer position. The additional officer positions should be added to your agency's law enforcement budget with state, local, or tribal funds for at least one full local budget cycle, over and above all other locally -funded officer positions (including other school resource officers) that would have existed regardless of the grant, from the time that the thirty-six (36) months of grant funding for each COPS position expires. Absorbing COPS -funded officers through attrition (rather than adding the extra positions to your budget with additional funding) does not meet the retention requirement. Please be aware that if your agency has additional sworn officer hiring grants that are active when one hiring grant expires, the officer positions that were awarded under the expired grant are added to your baseline of locally -funded officer positions and must be maintained throughout the implementation of all additional hiring grants. Use the space below to explain how your agency currently plans to retain any additional officer positions awarded. Please be as specific as possible about the source(s) of retention funding (General Fund revenues, local ballot item, etc.) your agency plans to utilize. A missing or incomplete response could affect your ability to receive funding. (Please limit your response to a maximum of 250 words.) Standard Application Forms 20 ORI #: AR07201 SECTION 6: NEED FOR FEDERAL ASSISTANCE ell applicants are required to provide a brief explanation of their agency's public safety needs and an explanation of their agency's inability to implement this project and/or address these public safety needs without federal assistance. In the space below, please provide a brief explanation of your agency's inability to implement this project without federal assistance. [Please limit your response to a maximum of 250 words.] The Fayetteville Police Department's funding has been drastically reduced in the last two fiscal years with no relief forth coming. We have been required to postpone project implementations, curtail equipment purchases, and reduce officer training in order to meet the increases in fuel costs and payroll. Sales tax revenue is our primary funding source, and it has had significant declines in recent years. To date, our sales tax revenue for fiscal year 2008 is down again compared to the same time in 2007. Without grant funding, some of our community oriented policing services may become a casualty of our current economic conditions. We have sworn officers in place to perform all aspects of this proposed grant, but our project can not move forward without grant funding for the purchase of equipment and training. ORI a: AR07201 Standard Application Forms SECTION 7: WAIVERS OFTHE LOCAL MATCH Please refer to the Application Guide for information on whether waivers of the local match are available under the grant program for which you are applying. IM Check here if not applicable Are you requesting a waiver of the local match based upon severe fiscal distress? a Yes No If requesting a waiver, you will be required to attach a detailed waiver justification to your application. Please refer to the COPS Application Guide -'Waiver of the Local Match' section for information on what to include in your justification, as well as the program -specific portion of the Guide to review the local match requirements. SECTION 8: EXECUTIVE SUMMARY This section is applicable to COPS applicants applying under the Child Sexual Predator Program, Community Policing Development Program, Methamphetamine Initiative, Secure Our Schools, and the Technology Program. ❑ Check here if not applicable Please attach to your application a brief summary of how your agency will use this federal funding. Be sure to include a description of how you expect this grant to impact public safety and/or crime prevention in your community. Please refer to the COPS Application Guide for clarification on specific information to include in your summary. The Executive Summary may be used to keep Congress or other executive branch agencies informed on law enforcement strategies to deter crime in your community. [Please limit your response to a maximum of 400 words.] SECTION 9: PROJECT DESCRIPTION (NARRATIVE) This section is applicable to all agencies applying for COPS programs in FY2008. Please attach to your application an in-depth narrative response detailing your proposed project. Please refer to the program -specific section of the COPS Application Guide: "How to Apply" section for information on what should be included in your response, as well as any additional formatting requirements and page length limitations. 21 Standard Application Forms 22 ORI #: AR07201 SECTION 10: BUDGET NARRATIVE This section is applicable to COPS applicants applying under the Child Sexual Predator Program, Community Policing Development Program, Methamphetamine Initiative, Secure Our Schools, Technology Program, and the Tribal Resources Grant Program. U Check here if not applicable In the Budget Narrative, you must attach a brief description of each item proposed for purchase, its purpose, and how the items relate to the overall project. Like items may be grouped together for ease of reporting. The structure of the Budget Narrative must mirror the structure of the Budget Detail Worksheet included in this application. In other words, each item reported in the Budget Narrative must fall under one of the following budget categories: Sworn Officer Positions, Civilian/Non-Sworn Personnel, Equipment/Technology, Other Costs, Supplies, Travel/Training, Contracts/Consultants, and Indirect Costs. For your information, a sample Budget Narrative and a sample Budget Detail Worksheetare included in the COPS Application Guide. Every item included on the Budget Detail Worksheet must be included in the Budget Narrative. Note that allowable/unallowable costs will varywidely between different COPS grant programs and cooperative agreements. Please ensure that you refer to the program -specific portion of the COPS Application Guide - "Federal Funding: Allowable & Unallowable Costs" section for a complete list of the allowable and unallowable costs associated with the particular program for which you are applying. Including unallowable items on your application may delay the processing of your application and could ultimately result in the denial of your request. SECTION 11: MEMORANDUM OF UNDERSTANDING This section is applicable to COPS applicants applying under the Child Sexual Predator Program. IN Check here if not applicable Please attach a Memorandum of Understanding (MOU) to your application that defines the roles and responsibilities of the individuals and partner(s) involved in your proposed project. Please refer to the program - specific portion of the Guide for a complete description of information pertaining to the required MOU. 0RI #: AR07201 - Standard Application Forms SECTION 12: OFFICIAL PARTNER(S) CONTACT INFORMATION ❑ Check here if not applicable An official 'partner under the grant may be a governmental or private entity that has established a legal, contractual, or other agreement with the applicant for the purpose of supporting and working together for mutual benefits of the grant. Please refer to the Application Guide for a complete description of partnership requirements under the grant program for which you are applying. Please attach additional partner information pages to your application, if necessary. Title: Director of Student Affairs - Tom First -Name: MI Triplett —_Last -Name Suffix Name of ParinerA.gency_(e.g„ 8chool District)__________ Fayetteville Public Schools ___ Type_of_P_adnerAgency_(e.g.,SchoolD isirict): Public School District StreetAddress 1. 1000 W. Stone St Street Address 2: _City: Fayetteville --.._____ State:--- AR _—_ Zip ode;_72701 Telephone: 479-444-3000 Fax: E-mail: triplett@fayar.net Title: Eirst.Name:-------------------------MI:—___-LastName:--_—_— _--Suffix:-- Name of PartnerAency_(e.g, School District): Type of Partner Agency-(e.g.,_School District); StreetAddress_.: _ Street Address 2; City_- _____ State_Lp Code: - Telephone: _ _ Fax: E-mail: 23 Standard Application Forms ORI g: AR07201 Title: First Name: MI: Last Name: Suffix: Name of Partner Agency (e.g., School District): Type of Partner Agency (e.g., School District): Street Address 1: Street Address 2: City: State: Zip Code: Telephone: Fax: E-mail: Title: First Name: MI: Last Name: Suffix: Name of Partner Agency (e.g., School District): Type of Partner Agency (e.g., School District): Street Address 1: Street Address 2: City: State: Zip Code: Telephone: Fax: E-mail: 24 0RI k: AR07201 SECTION 13: INCIDENT DATA Standard Application Forms Incident data is required for the Secure Cur Schools grant program. The data reported should cover the time period of September t, 2006 to August 31, 2007, and should only include incidents that took place in and around the partnering schools. Please referto the program guide for specific information and instructions regarding the data required for this submission. ❑ Check here if not applicable. Type of Incident # of Incidents Reported Homicide Sexual Offenses Aggravated/Major Assaults —for example, an attack with hands, fist, feet, or weapons on an individual. Simple/Minor Assaults —stalking, intimidation/bullying/coercion, etc. Thefts (Includes Reports of Stolen Property) Possession/Sale of Illegal Weapons Vandalism/Destruction of Property Alcohol -Related Offenses Possession, Use or Sale of Drugs Disorderly Conduct School Data Totals Truancy Detentions Suspensions Expulsions Threats to School Property # of Schools Involved in Project Total Student Population for Involved Schools 25 Standard Application Forms 26 ORI #: AR07201 SECTION 14: CERTIFICATION OF REVIEW AND REPRESENTATION OF COMPLIANCE WITH REQUIREMENTS Certification of Review of 28 C.F.R. Part 23/Criminal Intelligence Systems You must answer this question regardless of the type of COPS grant for which you are applying. Please review the COPS Application Guide: Legal Requirements Section for additional information. Please check one of the following, as applicable to your agency's intended use of this grant: No, my agency will not use these COPS grant funds (if awarded) to operate an interjurisdictional criminal intelligence system. O Yes, my agency will use these COPS grant funds (if awarded) to operate an interjurisdictional criminal intelligence system. By signing below, we assure that our agency will comply with the requirements of 28 C.F.R. Part 23. The signatures of the Law Enforcement Executive/Program Official and Government Executive/Financial Official, and any applicable program partners on the Certification of Review and Representation of Compliance with Requirements: 1) Assures the COPS Office that the applicant will comply with all legal, administrative, and programmatic requirements that govern the applicant for acceptance and use of federal funds as outlined in the applicable COPS Application Guide; AND 2) Attests to the accuracy of the information submitted with this application (including the Budget Detail Worksheets). The signatures on the reverse side of this page must be made by the actual executives named on this application unless there is an officially documented authorization for a delegated signature. If your jurisdiction has such an official document, it must be attached to this application. Applications with missing, incomplete, or inaccurate signatures or responses may not be considered for funding. Stamped or electronic signatures (unless applying online via Grants.gov) also will not be accepted. Original signatures are required. Faxed copies will not be accepted. Applications postmarked after the final application deadline date may not be considered for funding. Signatures shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered grant. Please be advised that a hold may be placed on this application if it is deemed that the applicant agency is not in compliance with federal civil rights laws, and/or is not cooperating with an ongoing federal civil rights investigation, and/or is not cooperating with a COPS Office compliance investigation concerning a current grant award. By signing on the reverse side of this page, I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide. In addition, I certify that the information provided on this form and any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. Standard Application Forms Law Enforcement Executive/Program Official's Signature: Date' (Signature of p ed in Section 2 of this form) Govemmer}t frecutivelFinancial Official's Signature: LA Dater (Sig 'lure of person named in Section `f this form) Official Partner(s) Signature: Date: (Signature of person(s) named in Section 12 of this form, if applicable) Date: (Signature of person(s) named in Section 12 of this form, if applicable) Date: (Signature of person(s) named in Section 12 of this form, if applicable) Date: (Signature of person(s) named in Section 12 of this form, if applicable) 27 Standard Application Forms ORI y:.AR07201 SECTION 15: ASSURANCES Several provisions of federal law and policy apply to all grant programs. We (the Office of Community Oriented Policing Services) need to secure your assurance that the applicant will comply with these provisions. If you would like further information about any of these assurances, please contact your state's COPS Grant Program Specialist at (800) 421-6770. By the applicant's authorized representatives signature, the applicant assures that it will comply with all legal and administrative requirements that govern the applicant for acceptance and use of federal grant funds. In particular, the applicant assures us that: 1. It has been legally and officially authorized by the appropriate governing body (for example, mayor or city council) to apply for this grant and that the persons signing the application and these assurances on its behalf are authorized to do so and to act on its behalf with respect to any issues that may arise during processing of this application. 2. It will comply with the provisions of federal law, which limit certain political activities of grantee employees whose principal employment is in connection with an activity financed in whole or in part with this grant. These restrictions are set forth in 5 U.S.C. § 1501, et seq. 3. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act, if applicable. 4. It will establish safeguards, if it has not done so already, to prohibit employees from using their positions for a purpose that is, or gives the appearance of being, motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business or other ties. 5. II will give the Department of Justice or the Comptroller General access to and the right to examine records and documents related to the grant. 6. It will comply with all requirements imposed by the Department of Justice as a condition or administrative requirement of the grant, including but not limited to: the requirements of 28 CFR Pad 66 and 28 CFR Part 70 (governing administrative requirements for grants and cooperative agreements); 2 CFR Part 225 (OMB Circular A-87), 2 CFR 220 (OMB Circular A-21), 2 CFR Part 230 (OMB Circular A-1 22) and 48 CFR Part 31.000, et seq. (FAR 31.2) (governing cost priniciples); OMB Circular A-133 (governing audits) and other applicable OMB circulars; the applicable provisions of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; 28 CFR Part 38.1; the current edition of the COPS Grant Monitoring Standards and Guidelines; the applicable COPS Grant Owners Manuals; and with all other applicable program requirements, laws, orders, regulations, or circulars. 7. If applicable, it will, to the extent practicable and consistent with applicable law, seek, recruit and hire qualified members of racial and ethnic minority groups and qualified women in order to further effective law enforcement by increasing their ranks within the sworn positions in the agency. 8. It will not, on the ground of race, color, religion, national origin, gender, disability or age, unlawfully exclude any person from 28 participation in, deny the benefits of or employment to any person, or subject any person to discrimination in connection with any programs or activities funded in whole or in part with federal funds. These civil rights requirements are found in the non-discrimination provisions of the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C. § 3789(d)); Title VI of the Civil Rights Ad of 1964, as amended (42 U.S.C. § 2000d); the Indian Civil Rights Act (25 U.S.C. §§ 1301-1303); Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794); Title II, Subtitle A of the Americans with Disabilities Act (ADA) (42 U.S.C. § 12101, et seq.); the Age Discrimination Act of 1975 (42 U.S.C. § 6101, et seq.); and Department of Justice Non - Discrimination Regulations contained in Title 28, Parts 35 and 42 (subparts C, D, E and G) of the Code of Federal Regulations. A. In the event that any court or administrative agency makes a finding of discrimination on grounds of race, color, religion, national origin, gender, disability or age against the applicant after a due process hearing, it agrees to forward a copy of the finding to the Office of Civil Rights, Office of Justice Programs, 810 7th Street, NW, Washington, D.C. 20531. B. Grantees that have 50 or more employees and grants over $500,000 (or over $1,000,000 in grants over an eighteen -month period), must submit an acceptable Equal Employment Opportunity Plan ('EEOP") or EEOP short form (if grantee is required to submit an EEOP under 28 CFR 42.302), that is approved by the Office of Justice Programs, Office for Civil Rights within 60 days of the award start date. For grants under $500,000, but over $25,000, or for grantees with fewer than 50 employees, the grantee must submit an EEOP Certification. (Grantees of less than $25,000 are not subject to the EEOP requirement.) 9. Pursuant to Department of Justice guidelines (June 18, 2002 Federal Register (Volume 67, Number 117, pages 41455-41472)), under Title VI of the Civil Rights Act of 1964, d will ensure meaningful access to its programs and activities by persons with limited English proficiency. 10. It will ensure that any facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify us if advised by the EPA that a facility to be used in this grant is under consideration for such listing by the EPA. Standard Application Forms 11. If the applicant's state has established a review and comment procedure under Executive Order 12372 and has selected this program for review, it has made this application available for review by the state Single Point of Contact 12. It will submit all surveys, interview protocols, and other information collections to the COPS Office for submission to the Office of Management and Budget for clearance under the Paperwork Reduction Act of 199511 required. 13. II will comply with the Human Subjects Research Risk Protections requirements of 28 CFR Part 46 if any part of the funded project contains non-exempt research or statistical activities which involve human subjects and also with 28 CFR Part 22, requiring the safeguarding of individually identifiable information collected from research participants. 14. Pursuant to Executive Order 13043, it will enforce on-the-job seat belt policies and programs for employees when operating agency -owned, rented or personally -owned vehicles. 15. It will not use COPS funds to supplant (replace) state, local, or Bureau of Indian Affairs funds that otherwise would be made available for the purposes of this grant, as applicable. 16. If the awarded grant contains a retention requirement, it will retain the increased officer staffing level andlor the increased officer redeployment level, as applicable, with state or local funds for aminimum of one full local budget cycle following expiration of the grant period. 17. It will not use any federal funding directly or indirectly to influence in any manner a Member of Congress, a jurisdiction, or an official of any government, to favor, adopt, or oppose, by vote or otherwise, any legislation, law ratfication, policy or appropriation whether before or after the introduction of any bill, measure, or resolution proposing such legislation, law, ratification, policy or appropriation as set forth in the Anti -Lobby Act, 18 U.S.C. 1913. False statements or claims made in connection with COPS grants (including cooperative agreements) may result in fines, imprisonment, disbarment from participating in federal grants or contracts, and/or any other remedy available by law. I certify that the assurances provided are true and accurate to the best of my knowledge. Elections or other selections of new officials will not relieve the grantee entity of its obligations under this grant. Signature of L rent Executive (or Official with Programmatic Autcrity, as applicable) Sgnaturdof Government Executive (or Official with Financial Authority, as Date Date 29 Standard Application Forms SECTION 16: CERTIFICATIONS ORI #: AR07201 Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug -Free Workplace Requirements Coordination with Affected Agencies. Although the Department of Justice has made every effort to simplify the application process, other provisions of federal law require us to seek your agency's certification regarding certain matters. Applicants should read the regulations cited below and the instructions for certification included in the regulations to understand the requirements and whether they apply to a particular applicant. Signing this form complies with certification requirements under 28 CFR Part 69, 'New Restrictions on Lobbying, 28 CFR Part 67, 'Government -Wide Debarment and Suspension (Nonprocurement),' 28 CFR Part 83 Government -Wide Requirements for Drug -Free Workplace (Grants),' and the coordination requirements of the Public Safety Partnership and Community Policing Act of 1994. The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered grant. 1. Lobbying As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that: A. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the making of any federal grant; the entering into of any cooperative agreement; and the extension, continuation, renewal, amendment or modification of any federal grant or cooperative agreement; B. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - ILL, 'Disclosure of Lobbying Activities; in accordance with its instructions; C. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub -recipients shall certify and disclose accordingly. 2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient) As required by Executive Order 12549, Debarment and Suspension, and implemented at 2 CFR Part 2867, for prospective participants in primary covered transactions, as defined at 2 CFR Pal 2867, Section 2867.437 - A. The applicant certifies that it and its principals: (i) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a state or federal court, or voluntarily excluded from covered transactions by any federal department or agency; go (ii) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) or private agreement or transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion or receiving stolen property, making false claims, or obstruction of justice, or commission of any offense indicating a lack of business integrity or business honesty that seriously and directly affects your present responsibility. (iii) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state or local) with commission of any of the offenses enumerated in paragraph (A)(ii) of this certification; and (iv) Have not within a three-year period preceding this application had one or more public transactions (federal, state or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. Drug -Free Workplace (Grantees Other Than Individuals) As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 83, for grantees, as defined at 28 CFR Part 83, Sections 83 and 83.510 - A. The applicant certifies that it will, or will continue to, provide a drug - free workplace by: (i) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (ii) Establishing an on -going drug -free awareness program to inform employees about - Standard Application Forms (a) The dangers of drug abuse in the workplace; (b) The grantee's policy of maintaining a drug -free workplace; (c) Any available drug counseling, rehabilitation and employee assistance programs; and (d) The penalties that may be imposed upon employees for drug - abuse violations occurring in the workplace; (iii) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (i); (iv) Notifying the employee in the statement required by paragraph (i) that, as a condition of employment under the grant, the employee will - (a) Abide by the terms of the statement; and (b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state or local health, law enforcement or other appropriate agency; (vii) Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs (i), (ii), (iii), (iv), (v) and (vi). B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of performance (street address, city, county, state, zip code) Check El if there are workplaces on file that are not identified here. 4. Coordination (v) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (iv)(b) from an employee or The Public Safety Partnership and Community Policing Act of otherwise receiving actual notice of such conviction. Employers of 1994 requires applicants to certify that there has been appropriate convicted employees must provide notice, including position fide, to: coordination with all agencies that may be affected by the applicant's COPS Office, 1100 Vermont Ave., NW, Washington, D.C. 20530. Notice grant proposal 9 approved. Affected agencies may include, among shall include the identification number(s) of each affected grant. others, the Office of the United States Attorney, state or local prosecutors, or correctional agencies. The applicant certifies that there (vi) Taking one of the following actions, within 30 calendar days has been appropriate coordination with all affected agencies. of receiving notice under subparagraph (iv)(b), with respect to any employee who is so convicted - Grantee Agency Name and Address: City of Fayetteville, Arkansas 113W Mountain St, Fayetteville, AR 72701 Grantee IRS/ Vendor Number: 71-6018462 False statements or claims made in connection with COPS grants (including cooperative agreements) may result in fines, imprisonment, disbarment from participating in federal grants or contracts, and/or any other remedy available by law. I certify that the assurances provided are true and accurate to the best of my knowledge. Elections or other selections of new officials will not relieve the grantee entity of its obligations under this grant Typed Name and Title of Law Enforcement Executive (or Official with Programmatic Authority, as applicable): Chief Greg Tabor SignaINc Date V\ Typed Name and Title of Government Executive (or Official with Financial Authority, as applicable): Mayor Dan Coody Signature: Date: 31 Standard Application Forms PAPERWORK REDUCTION ACT NOTICE The public reporting burden for this collection of information is estimated to be up to 10 average hours per response, depending upon the COPS program being applied for, including time for searching existing data sources, gathering the data needed, and completing and reviewing the application. Send comments regarding this burden estimate or any other aspects of the collection of this information, including suggestions for reducing this burden, to the Office of Community Oriented Policing Services, U.S. Department of Justice, 1100 Vermont Avenue, N.W., Washington, D.C. 20530; and to the Public Use Reports Project, Office of Information and Regulatory Affairs, Office of Management and Budget, Washington, D.C. 20503. You are not required to respond to this collection of information unless it displays a valid OMB control number. The OMB control number for this application is 1103-0098 and the expiration date is 0613012008. 32 Standard Application Forms Disclosure of Lobbying Activities Instructions for Completion of SF-LLL, Disclosure of Lobbying Activities This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action. 2. Identify the status of the covered Federal action. 3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District number, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st ter. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants.. 5. If the organization filing the report in item 4 checks "Subawardee, then enter the full name, address, city, state and zip code of the prime Federal recipient. Include Congressional District, if known. 6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard. 7. Enter the Federal program name or description for the covered Federal action (item 1). if known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans and loan commitments. 8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number, grant announcement number, the contract, grant, or loan award number; the application/proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFPD E-90-001 9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5. 10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting registrant identified in item 4 to influence the covered Federal action. (b) Enter the full name(s) of the individual(s) performing services, and include full address if different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI). 11. The certifying official shall sign and date the form, print his/her name, title and telephone number. Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, D.C. 20503. 35 Standard Application Forms Disclosure of Lobbying Activities Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352. 36 1. Type of Federal Action: _ 2. Status of Federal Action: _ a, initial filing a. contract a. bid/offer/application b. material change b. grant b. initial award c. cooperative agreement c. post -award For Material Change Only: d. loan 3. Report Type: Year: e. loan guarantee Quarter: f. loan insurance Date of last report 4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is Subawardee, Enter 11 Prime O Subawardee Name and Address of Prime: Tier if known: Congressional District (number), if known: _, Congressional District (number), if known: 6. Federal Department/Agency: 7. Federal Program Name/Description: CFDANumber, if applicable: 8. Federal Action Number, if known: 9. Award Amount, if known: 10. a. Name and Address of Lobbying Registrant 10. b. Individuals Performing Services (if individual, last name, first name, MQ: (including address if different from No.10a) (last name, first name, MI): 11. Information requested through this form Is authorized Signature: by Title 31 U.S.C. Section 1352. This disclosure of lobbying activities is a material representation of fact Print Name: upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure Title: is required pursuant to 31 U.S.C. 1352. This information Telephone No.: Date: will be reported to the Congress semi-annually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Federal Use Only: Authorized for Local Reproduction, Standard Form - LLL = Y I lz s-. ' Bud et� D�eta i� laWorksheets�< a.. -Y�•n � fi Ji V iiiii'''''♦ ♦� ` � J." Budget Detail Worksheets Instructions for Completing the Budget Detail Worksheets The Budget Detail Worksheets are designed to allow all COPS grant and cooperative agreement applicants to use the same budget form to request funding. Allowable and unallowable costs vary widely and depend upon the type of COPS program. In addition, the maximum federal funds that can be requested and the federalfocal share breakdown requirements also vary, To determine the allowable/unallowable costs, the maximum amount of federal funds that can be requested, and the federal/local share requirements for the COPS program for which your agency is applying, please refer to the COPS Application Guide. To assist you, sample Budget Detail Worksheets and a Budget Narrative (if applicable) for each COPS program are included in the Application Guide. Please complete each required page of the Budget Detail Worksheets (see the Application Guide for each program's requirements) and the Budget Summary. If you did not request anything under a particular budget category, please check the appropriate box indicating that no positions or items were requested. When you complete the Budget Detail Worksheets, transfer the total for each of the budget categories to the applicable category total field on the Budget Summary. All calculations should be rounded to the nearest whole dollar. In addition, the Budget Summary should be completed with the federat4ocal share (if applicable) calculations regardless of whether the applicant is requesting a waiver of the local match. Failure to complete all of the required Budget Detail Worksheet pages and the Budget Summary, and/or including unallowable items in your funding request, may delay the processing of your application, and could ultimately result in the denial of your application. If you need assistance in completing this form, you may call the COPS Office Response Center at 800.421.6770. 39 _ OMB Control: 1103-0097 Expiration Date: 06/30/2008 Applicant Legal Name: City of Fayetteville, AR 0RI A: AR07201 A. SWORN OFFICER POSITIONS No Sworn Officer Positions Requested lB Instructions: For COPS programs which fund sworn officer positions, you may apply for entry-level salaries and benefits of newly -hired, additional sworn law enforcement officers. Please refer to the Application Guide for information on the length of the grant term for the specific program under which you are applying. This worksheet will assist your agency in properly organizing your maximum estimated salary and benefit costs and providing the necessary financial details for review by the COPS Office. Please list the entry-level base salary and fringe benefits rounded to the nearest whole dollar for one sworn officer position within your agency. COPS hiring funds may also be used to pay for entry-level salaries and benefits of newly - hired, additional officers who will backfill the positions of locally -funded veteran officers that will be deployed into community policing specialty areas (e.g., School Resource Officers). Do not include employee contributions. Complete part 1 if you are requesting funds for full-time officer positions. Part-time officer positions will not be funded. Officer Positions Requested: Full•time Officer Positions Requested: Enter the number of new, entry-level full-time officer positions that are being requested. Do not include any officers already funded (or for which funding has been requested) under any other COPS grants or any positions otherwise funded with state, local, tribal, or BIA funds. Your request should be consistent with your agency's law enforcement needs. Do not request more positions than your agency can support and retain. 41 Applicant Legal Name: City of Fayetteville, AR A. SWORN OFFICER POSITIONS ORI g: AR07201 A. Total Entry -Level Base Salary for One Position $ .00 x _ Years = $ .00 Fringe Benefit Costs Should Be Calculated Based on the Full Grant Term Shown in Section A. B. FRINGE BENEFITS: COST: % OF BASE: ADDITIONAL INFORMATION: Social Security $ .00 % Exempt: ❑ Fixed Rate: ❑ Cannot exceed 6.2% of Total Base Salary. If less than 6.2%, exempt, or fixed rate, provide an explanation in "Sworn Officer Position Budget Summary' on page 45. Medicare . $ .00 % Exempt: o Fixed Rate: ❑ Cannot exceed 1.45% of Total Base Salary. If less than 1.45%, exempt, or fixed rate, provide an explanation in the "Swum Officer Position Budget Summar/' on page 45. Health Insurance $ .00 % Family Plan: o Fixed Rate: ❑ Cannot exceed 30% of the Total Base Salary for individual plans, or 45% for family plans. If it exceeds these rates or is a fixed rate, provide an explanation in the "Sworn Officer Position Budget Summary" on page 45. Life Insurance $ .00 % Vacation $ .00 % Number of Hours Annually: Sick Leave $ .00 % Number of Hours Annually: Retirement $ .00 % Fixed Rate: o Cannot exceed 20% of the Total Base Salary (unless a fixed rate). If a fixed rate, provide an explanation in the "Sworn Officer Position Budget Summary' on page 45. Worker's Compensation $ .00 % Exempt: o Fixed Rate: o Cannot exceed 10% of the Total Base Salary. If exempt or if it exceeds this rate, provide an explanation in the "Sworn Officer Position Budget Summary" on page 45. Unemployment Insurance $ .00 % Exempt: o Fixed Rate: ❑ Cannot exceed 5% of the Total Base Salary. If exempt or if it exceeds this rate, please provide an explanation in the "Sworn Officer Position Budget Summary" on page 45. Other $ .00 % Describe: Other $ .00 % Describe: Other $ .00 % Describe: Total Benefits (1 Position) = $ C. Total Salary $ + Total Benefits $ x _ # of Positions = $ Part A (One Position) Part B (One Position) Transfer to Budget Summary Line 1 Applicant Legal Name: City of Fayetteville, AR ORI S: AR07201 Part 2: Sworn Officer Position Budget Summary (all applicants requesting officer positions must complete this section) After completing Part 1 of this form, answer the following questions. If necessary, attach an explanation of how you computed salaries and benefits for this worksheet. Be sure to answer EVERY question. Missing or erroneous information could significantly delay the review of your agency s request. 1. If your agency's second and/or third -year costs for salaries and/or fringe benefits increase after the first year, check the reason(s) why in the space below: ❑ Cost of living adjustment (COLA) ❑ Step raises ❑ Change in benefit costs ❑ Other - please explain briefly: 2. If an explanation is required for any of the following categories, please provide in the space below: 1) Social Security, 2) Medicare, 3) Health Insurance, 4) Retirement, 5) Worker's Compensation, and 6) Unemployment Insurance 1) Social Security: 2) Medicare: 3) Health Insurance: 4) Retirement: 5) Worker's Compensation: _ 6) Unemployment Insurance: 45 Applicant Legal Name: City of Fayetteville, AR OR! #: AR07201 B. CIVILIAN/NON-SWORN PERSONNEL No Civilian/Non-Sworn Personnel Positions Requested O Instructions: Each position must be listed and computed separately. If additional space is necessary, please make copies of this table and attach them to your application. Part 1:Total Base Salary and Fringe Benefits for Civilian/Non-Sworn Personnel A. POSITION TITLE: Base Salary Computation: ($ X 1 X = $ .00 (Base Salary Subtotal) (Annual Base Salary X Percent of Time Devoted to the Project) X Number of Years Devoted to the Project Fringe Benefit Costs Should Be Calculated Based on the Full Grant Term Shown in Section A. B. FRINGE BENEFITS: COST: % OF BASE: ADDITIONAL INFORMATION: Social Security $ .00 To Exempt: o Fixed Rate: ❑ Cannot exceed 6.2% of Total Base Salary. If less than 6.2%, exempt, or fixed rate, provide an explanation in "Civilian/Non-Sworn Personnel Budget Summary" on page 50. Medicare $ .00 % Exempt: ❑ Fixed Rate: o Cannot exceed 1.45% of Total Base Salary. If less than 1.45%, exempt, or fixed rate, provide an explanation in the "Civilian/Non-Sworn Personnel Budget Summary" on page 50. Health Insurance $ .00 % Family Plan: o Fixed Rate: o Cannot exceed 30% of the Total Base Salary for individual plans, or 45% for family plans. If it exceeds these rates or is a fixed rate, provide an explanation in the "Civilian/Non-Sworn Personnel Budget Summary" on page 50. Life Insurance $ .00 Vacation $ .00 % Number of Hours Annually: Sick Leave $ .00 % Number of Hours Annually: Retirement $ .00 % Fixed Rate: o Cannot exceed 20% of the Total Base Salary (unless a fixed rate). If a fixed rate, provide an explanation in the "Civilian/Non-Sworn Personnel Budget Summary" on page 50. Worker's Compensation $ .00 % Exempt: o Fixed Rate: ❑ Cannot exceed 10% of the Total Base Salary. If exempt or if it exceeds this rate, provide an explanation in the "Civilian/Non-Sworn Personnel Budget Summary" on page 50. Unemployment Insurance $ .00 % Exempt: ❑ Fixed Rate: ❑ Cannot exceed 5% of the Total Base Salary. If exempt or if it exceeds this rate, please provide an explanation in the "Civilian/Non-Sworn Personnel Budget Summary" on page 50. Other $ .00 % Describe: Other $ .00 % Describe: Other $ .00 % Describe: Benefits Subtotal (1 Position): C. Total Salary $ + Total Benefits $ $ Part A (One Position) Part B (One Position) Please be sure to complete Part D on page 49. Please include a detailed position description for all positions listed in the Budget Narrative. 47 Applicant Legal Name: City of Fayetteville, AR OR18: AR07201 Total Base Salary and Fringe Benefits for Civilian/Non-Sworn Personnel A. POSITION TITLE: Base Salary Computation: ($ X ) X = $ .00 (Base Salary Subtotal) (Annual Base Salary X Percent of Time Devoted to the Project) X Number of Years Devoted to the Project Fringe Benefit Costs Should Be Calculated Based on the Full Grant Term Shown in Section A. B. FRINGE BENEFITS: COST: % OF BASE: ADDITIONAL INFORMATION: Social Security $ .00 % Exempt: o Fixed Rate: ❑ Cannot exceed 6.2% of Total Base Salary. If less than 6.2%, exempt, or fixed rate, provide an explanation in "Civilian/Non-Sworn Personnel Budget Summary" on page 51. Medicare $ .00 % Exempt: o Fixed Rate: o Cannot exceed 1.45% of Total Base Salary. If less than 1,45%, exempt, or fixed rate, provide an explanation in the "Civilian/Non-Sworn Personnel Budget Summary" on page 51. Health Insurance $ .00 % Family Plan: o Fixed Rate: o Cannot exceed 30% of the Total Base Salary for individual plans, or 45% for family plans. If it exceeds these rates or is a fixed rate, provide an explanation in the "Civilian/Non-Sworn Personnel Budget Summary" on page 51. Life Insurance Vacation Sick Leave $ .00 $ .00 Retirement $ .00 Cannot exceed 20% of the Total Base Salary (unless a fixed rate). "Civilian/Non-Sworn Personnel Budget Summary" on page 51. Number of Hours Annually: Number of Hours Annually: Fixed Rate: ❑ If a fixed rate, provide an explanation in the Worker's Compensation $ .00 % Exempt: ❑ Fixed Rate: o Cannot exceed 10% of the Total Base Salary. If exempt or if it exceeds this rate, provide an explanation in the "Civilian/Non-Sworn Personnel Budget Summary" on page 51. Unemployment Insurance $ .00 % Exempt: ❑ Fixed Rate: o Cannot exceed 5% of the Total Base Salary. If exempt or if it exceeds this rate, please provide an explanation in the "Civilian/Non-Sworn Personnel Budget Summary" on page 51. Other $ .00 % Describe: Other $ .00 % Describe: Other $ .00 % Describe: Benefits Subtotal (1 Position): $ :. Total Salary $ + Total Benefits $ _ Part A (One Position) Part B (One Position) Please be sure to complete Pad D. D. Civilian!Non-Sworn Personnel Total: $ Add together all Subtotals per position. Transfer Total Civilian/Non-Sworn Personnel Cost to Budget Summary Line 2. w Please include a detailed position description for all positions listed in the Budget Narrative. Applicant Legal Name: City of Fayetteville, AR ORI #: AR07201 Part 2: Civilian/Non-Sworn Personnel Budget Summary (all applicants requesting civilian/non-sworn positions must complete this section) After completing Part 1 of this form, answer the following questions. If necessary, attach an explanation of how you computed salaries and benefits for this worksheet. Be sure to answer EVERY question. Missing or erroneous information could significantly delay the review of your agency's request. 1. If your agency's second and/or third -year costs for salaries and/or fringe benefits increase after the first year, check the reason(s) why in the space below: O Cost of living adjustment (COLA) ❑ Step raises ❑ Change in benefit costs ❑ Other - please explain briefly: 2. If an explanation is required for any of the following categories, please provide in the space below: 1) Social Security, 2) Medicare, 3) Health Insurance, 4) Retirement, 5) Worker's Compensation, and 6) Unemployment Insurance 1) Social Security: 2) Medicare: 3) Health Insurance: 4) Retirement: 5) Worker's Compensation: _ 6) Unemployment Insurance: 51 Applicant Legal Name: City of Fayetteville, AR - 0RI # AR07201 C. EQUIPMENT/TECHNOLOGY No Equipment/Technology Requested ❑ Instructions: List non -expendable items that are to be purchased. Non -expendable equipment is tangible property (e.g., technology) having a useful life of more than one year and an acquisition cost of $5,000 or more per unit. Expendable items should be included either in the "SUPPLIES" or "OTHER" categories. Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially for high -price items and those subject to rapid technical advances. Rented or leased equipment costs should be listed in the "CONTRACTS I CONSULTANTS" category. Pursuant to the Consolidated Appropriations Act, 2008 (P.L.110-161), be advised that, to the greatest extent practical, all equipment and products purchased with these funds must be American -made. Foragencies purchasing items related to enhanced communications systems, the COPS Office expects and encourages that, wherever feasible, such voice or data communications equipment should be incorporated into an intra- or interjurisdictional strategy for communications interoperability among federal, state, and local law enforcement agencies. See the COPS Application Guide for a list of allowable/unallowable costs for the particular program for which you are applying. Unitihem Description Computation Per hem (# of ItemslUnits X Unit Cost) Subtotal Active Shooter Simulator ( 1 X32,772.83) $ 32,772.83 Alcohol Monitoring Device ( 2 X 764.73 ) $ 1,529.46 Emergency Entry Tool Set ( 2 X 819 ) $ 1,638.72 Emergency Two-way Radios ( 12 X 654 ) $ 7,852.80 Inside Surveillance Cameras (, 2 X 2130 ) $ 4,260.76 Laptop Computer ( 1 X 1528 ) $ 1,528.41 Hand-held Metal Detectors ( 2 X 218 ) $ 436.96 Outdoor Surveillance Cameras ( 2 X 8735 ) $ 17,469.08 PDA wl Police Network Access ( 2 X 437 ) $ 873.98 Portable Metal Detector ( 1 X 4041 ) $ 4,041.15 Surveillance Camera Systems ( 6 X 7166 ) $ 42,995.46 ( X ) $ $ 115,399.61 EquipmenUTechnology Total: Transfer to Budget Summary Line 3 Please include a detailed description for all items listed in the Budget Narrative 53 Applicant Legal Name: City of Fayetteville, AR ORI #: AR07201 D. OTHER COSTS No Other Costs Requested ❑ Instructions: List other requested items that will support the project goals and objectives as outlined in your application. Other costs may include items such as overtime and background investigations for law enforcement officer positions and/or civilian positions if allowable under the program for which you are applying. Pursuant to the Consolidated Appropriations Act, 2008 (P.L. 110-161), be advised that, to the greatest extent practical, all equipment and products purchased with these funds must be American -made. See the COPS Application Guide for a list of allowable/unallowable costs for the particular program for which you are applying. UniUltem Description Computation Per Item (# of Items/Units X Unit Cost) Subtotal Mobile CAD Mapping Software ( 1 X 24,689.42 ) $ 24,689.42 Camera Software/Dispatch Access ( 1 X 54.61 ) $ 54.61 ( X ) $ ( X ) $ ( X ) $ ( x ) $ ( X ) $ ( X ) $ ( X ) $ ( X ) $ ( X ) $ ( X ) $ Other Cost Total: $ 24,744.03 Transfer to Budget Summary Line 4 Please include a detailed description for all items listed in the Budget Narrative 55 Applicant Legal Name: City of Fayetteville, AR E. SUPPLIES ORI #: AR07201 No Supplies Requested a Instructions: List items by type (office supplies; postage; training materials; copying paper; books; hand- held tape recorders; etc). Generally, supplies include any materials that are expendable orconsumed during the course of the project. - See the COPS Application Guide for a list of allowable/unallowable costs for the particular program for which you are applying. Unit/Item Description Computation (# of Items/Units X Unit Cost) Per Item Subtotal ( X ) $ ( X ) $ ( X ) $ ( x ) $ ( X ) $ ( X ) $ ( X ) $ ( X ) $ ( X ) $ ( X ) $ ( X ) $ ( X ). $ Supplies Total: $ Transfer to Budget Summary Line 5 I Please include a detailed description for all items listed in the Budget Narrative 57 Applicant Legal Name: City of Fayetteville, AR F. TRAVEL/TRAINING NoTravel/Training Requested ❑ ORI #: AR07201 Instructions: itemize travel expenses of project personnel by purpose (e.g., mandatory training, staff to training, field interviews, advisory group meetings). Show the basis of computation (e.g., 6 staff members times the unit cost per person for lodging for 3 days). Training projects, training fees, travel, lodging and per diem rates for trainees should be listed as separate travel items. Show the number of staff attending any event and the unit costs per person involved. Identify the location of travel, when possible. Note: Any local training costs (within a 50 -mile radius) should be listed under Section D ("Other Costs"). See the COPS Application Guide for a list of allowable/unallowable costs for the particular program for which you are applying. Reason for Travelifraining & TravellT'raining Item Computation Per Item Location of TravellTraining (# of Staff X Unit Cost X # of Subtotal DayslfripslEvents) Certifications; Houston, TX Security Assessments ( 2 x. 426.81 x $ 4,268.10 Certifications; Little Rock, AR SRO Advanced ( 2 x 471.60 x 3 ) $ 2,829.60 (X ____X_ $ ( X X ) $ ( X X ) $ X X) $ (X X) $ (X X_) $ (x ____X_ $ ( X ____X_ $ ( x X _) $ ( x X _) $ ( x x ) $ $ 7,097.68 Travel/Training Total: Transfer to Budget Summary Line 6 Please include a detailed description and justification for travel listed in the Budget Narrative 59 Applicant Legal Name: City of Fayetteville, AR G. CONTRACTS/CONSULTANTS 0RI #: AR07201 No Contracts/Consultants Costs Requested ❑ Instructions: See the COPS Application Guide for a list of allowable/unallowable costs for the particular program for which you are applying. Contracts: Provide a description of the product or service to be procured by contract and an estimate of the cost. Applicants are encouraged to promote free and open competition in awarding contracts. If awarded, requests for solE source procurements of equipment, technology, or services in excess of $100,000 must be submitted to the COPS Offic for prior approval. Contract Description Per Contract Subtotal Publish/production of Security Assessments for 14 Public School Facilities $ 992752 Contracts Subtotal: $ 9,927.82 (G1) Consultant Fees: For each consultant enter the name (if known), service to be provide, hourly or daily fee (based upon an 8 -hour day), and estimated length of time on the project. Unless otherwise approved by the COPS Office, approved consultant rates will be based on the salary a consultant receives from his or her primary employer. Consultant fees in excess of $550 per day require additional written justification in the Budget Narrative and must be pre -approved in writing by the COPS Office. Consultant NameRitle Service Provided Computation Per Consultant ( Cost X # Days or Fee # Hours) Subtotal ALICE Training for Schools ( 499.17 x 12 ) $ 5,990.00 Active Shooter Training, Police ( 535.18 X 28 ) $ 14,985.00 ( X —) $ Consultant Fees Subtotal: $ 20,975.00 (G2) Consultant Expenses: List all expenses to be paid from the grant to the individual consultants separate from their consultant fees (e.g., travel, meals, lodging). Consultant Name/Title Service Provided Computation Per Consultant Expenses ( Cost X # Days) Subtotal ( X —) $ ( X ) $ ( X —) $ ( X ) $ Consultant Expenses Subtotal: $ (G3) Contracts/Consultants Total: $ 30,902.82 Contracts (GI) + Consultant Fees (G2) + Consultant Expenses (G3) Transfer to Budget Summary Line 7 61 Please include a detailed description for all contracts listed in the Budget Narrative Applicant Legal Name: City of Fayetteville, AR H. INDIRECT COSTS ORI #: AR07201 No Indirect Costs Requested l I Instructions: Indirect costs are allowed under a very limited number of specialized COPS Training and Technical Assistance programs. Please see the COPS Application Guide for a list of allowable/unallowable costs for the particular program for which you are applying. If indirect costs are requested, a copy of the agency's fully -executed, negotiated Federal Rate Approval Agreement must be attached to this application. Per Indirect Indirect Cost Description Computation Cost Subtotal Indirect Costs Total: $ Transfer to Budget Summary Line 8 63 Applicant Legal Name: City of Fayetteville, AR BUDGET SUMMARY ORI #: AR07201 Instructions: When you have completed the Budget Detail Worksheets, please transfer the category totals to the spaces below. Please compute the Total Project Amount, Total Federal Share Amount, and Total Local Share (if applicable). Please see the Application Guide for information on the maximum federal share and local matching requirements for the grant for which you are applying. Budget Category Category Total Line # A. Sworn Officer Positions $ . 00 1 B. Civilian/Non-Sworn Personnel $ . 00 2 C. Equipment/Technology $ 115,400 00 3 0. Other Costs $ 24,744 .00 4 E. Supplies $ .00 5 F. Travel/training $ 7098 .00 6 G. Contracts/Consultants $ 30,903 , 00 7 H. Indirect Costs $ .00 8 Total Project Amount: $ 178,145 . 00 Total Federal Share Amount: (Total Project Amount X Federal Share Percentage $ 89,072 .00 Allowable) Total Local Share Amount (If applicable): (Total Project Amount - Total Federal Share Amount) $ 89,073 .00 Contact Information for Budget Questions Please provide contact information of the financial official that the COPS Office may contact with questions related to your budget submission. Authorized Official's Typed Name: Judy Cohea Title: Fiscal Officer Phone: 479-587-3581 Fax: 479-587-3570 E-mail Address: jcohea@ci.fayetteville.ar.us 65 Paperwork Reduction Act Notice Paperwork Reduction Act Notice The public reporting burden for this collection of information is estimated to be up to two hour per response, depending upon the COPS program being applied for, which includes time for reviewing instructions. Send comments regarding this burden estimate or any other aspects of the collection of this information, including suggestions for reducing this burden, to the Office of Community Oriented Policing Services, U.S. Department of Justice, 1100 Vermont Avenue, N.W., Washington, DC 20530; and to the Public Use Reports Project, Office of Information and Regulatory Affairs, Office of Management and Budget, Washington, DC 20503. You are not required to respond to this collection of information unless it displays a valid OMB control number. The OMB control number for this application is 1103-0097 and the expiration date is 0613012008. 67 FOR MORE INFORMATION: U.S. Department of Justice Office of Community Oriented Policing Services 1100 Vermont Avenue, N.W. Washington, DC 20530 To obtain details on COPS programs, call the COPS Response Center at 800.421.6770 Visit COPS Online at the address listed below. e12076116 Revised Date: Much 2008 Secure Our Schools Program COPS FY2008 Executive Summary The Fayetteville Police Department and the Fayetteville Public Schools have been working together for some time to improve the safety of all schools in the district. There are now two full time School Resource Officers that have offices at the High School. Due to the number of recent violent actions in and around schools, the Fayetteville Police Department and the Fayetteville Public Schools have become partners in making sure the youth in Fayetteville will have a safe and secure school environment. We have created a plan that will include the faculty, staff, students, officers, administrators, and the community. This plan will deter juvenile delinquency and improve overall school security. - The School plan: The placement of new cameras around the outside of the campus, and covering the parking lots will help greatly deter crimes from occurring in those areas. They will also help us catch the suspect(s) if they do commit a crime in those areas. The placement of 12 2 -way radios for school administration will allow a quicker response from administration to a particular event. The hand-held metal detectors and the portable metal detector will assist the schools in detecting weapons and other items at special events. Each school in the district will be given a new camera system to address problem areas on that campus and receive a security assessment from the two officers who attend the security assessment training. The community will also have a chance to attend community meetings to discuss all crisis situations. The Police Department plan: With the assistance of this grant the Fayetteville Police Department will focus on training and equipment to improve our community policing plan and help make the school district a safer place to learn. The 2 SROs will be equipped with FDA devices that are linked to the dispatch center and they can receive calls and photos as needed as well as police database information. Two emergency entry tool sets will be purchased and placed in the SRO's vehicles in case forceful entry is needed. The school district and Police will host crisis training of local police personnel as well as local school administrators. The active shooter simulator will be used during this training. It will be used to train all Fayetteville Police Officers on how to respond to an emergency in the schools. The police department will gain access to the schools camera systems to monitor them during a crisis situation. Secure Our Schools Program COPS FY2008 Project Narrative The Fayetteville Police Department and the Fayetteville Public Schools have a long and successful history of cooperative partnerships. The Secure Our Schools Program will enable our continuing cooperative partnership to enhance and flourish our efforts towards the education and safety of all children. Currently, the Fayetteville Police Department provides two (2) full-time School Resource Officers (SROs) stationed at the High School, law enforcement presence at school functions, extra patrols at schools during student arrival and exit times, and targeted community policing activities. The Fayetteville Public Schools provides financial reimbursement of a portion of the SRO costs, on -site• facilities for the SROs, and in -school opportunities for community policing education. The Secure Our Schools Program will provide for the purchase of equipment and training needed to complete several safety projects within the Fayetteville Public School District. These projects include security assessments for all school facilities, screening equipment (alcohol/weapons) for selected school functions, live surveillance capabilities, and emergency communication/response training. Each of these projects have been planned and/or initiated at some point, but due to budget constraints, limited activity has taken place. Security assessments for all school facilities are critical to the identification of potential security issues. Once security issues are identified, a corrective action plan and an emergency response program for each facility will be produced and distributed to public safety officials and school administrators. Screening equipment is necessary to improve student safety and deter juvenile delinquency at school functions. Screening equipment to be implemented with these grant funds are Passive Alcohol Sensors, Portable Metal Detector, and Hand-held Metal Detectors. This equipment will provide non -intrusive screening to school function attendees and identify potential safety issues before they occur. Live surveillance capability is important to any emergency response action as well as a deterrent to juvenile delinquency and criminal activities in those covered areas. Grant funds will be used to install surveillance camera systems throughout the secondary ' schools. These camera systems will have live feed capabilities to the SRO, the facility and school administration, and in the event of an emergency the Fayetteville Police Department. Emergency response training is critical to the successful implementation of any security risk assessment project. This grant funding will provide equipment and comprehensive training to public safety officials, school administrators and teachers on what actions should be taken in the event of an active shooter, terrorist attack, or natural disaster. Without the allocation of grant funds, these projects may never reach completion status. Your support to our community is greatly appreciated. Secure Our Schools Program COPS FY2008 Budget Narrative Project Budget Total Grant Funds $ 89,072.07 Total Matching Funds $ 89,072.07 Total Project Costs $178,144.14 Equipment Category - $115,399.61 Active Shooter Simulator (1) - The active shooter simulator is a critical component of fully implementing our program by giving public safety officials, school administrators, and staff a real life experience of an active shooter situation and the proper response scenario. This simulator is a self-contained unit with all the necessary technology and equipment with an installed purchase price of $32,772.83. Alco Blow (2) — An alco blow is a passive alcohol monitoring device to be used by our School Resource Officers to identify alcoholic beverages and/or breathe at school functions. This grant will provide for the purchase of two (2) devices at a cost of $764.73 each for a total of $1,529.46. Emergency Entry Tool Set (2) — An emergency entry tool set is a collection of entry tools organized in easily portable carrying case for emergency access. Each set includes bolt cutters, pry -bars, axe, sledge, etc. with an individual purchase price of $819.36 each for a total of $1,638.72. Emergency Two -Way Radios (12) — Communication is a critical element of any successful emergency response scenario, therefore, the placement and access of two-way radios for all school administrators will allow for quicker communication and more adequate response to any particular event. These twelve (12) radios will complete the District -wide implementation of the Emergency Communication Project. This grant will provide twelve (12) two-way radios with a per unit price of $654.40 for a total of $7,852.80. Indoor Surveillance Cameras (2) — This purchase will replace two (2) out -dated indoor surveillance cameras that are low resolution and fixed position at the high school for a cost of 2,130.38 each for a total of $4,260.76. Laptop Computer (1) — The laptop computer is necessary to allow the School Resource Officer (SRO) to monitor surveillance cameras throughout the school district no matter of their location. Grant funds in the amount of $1,528.41 will be used to purchase this laptop computer. Hand-held Metal Detectors (2) — The hand-held metal detectors will be used by school resource officers and officials as a secondary scan of individual of interest for weapons at school functions. This grant will purchase two (2) hand-held metal detectors at a cost of $218.48 each fora total of $436.96. Outdoor Surveillance Cameras (2) — The placement of new cameras around the outside of the campus and covering the parking lots will greatly deter truancy and crimes from occurring in those areas. This grant will provide for the purchase and installation of two (2) outdoor surveillance cameras at a cost of $8,734.54 each for a total of $17,469.08: Personal Digital Assistant (PDA) (2) — The two school resource officers will be equipped with PDA devices that link to the dispatch center and can actively retrieve and transmit data, photos, and text between the public safety data network. This grant will purchase two (2) PDA's at a cost of $436.99 each for a total of $873.98. Portable Metal Detector (1) - The portable metal detector will provide an initial scan to a large number of people quickly for weapons at school functions. This grant will purchase one (1) portable metal detector at a cost of $4,041.15. Surveillance Camera System (6) — The purchase and installation of surveillance camera systems are needed at all of our middle and junior high schools. The grant will allow for the purchase of six (6) surveillance camera systems at a cost of $7,165.91 per system for a total of $42,995.46. Travel/Training Category - $7,097.68 Security Assessment Course (2) — The school resource officers must attend a five-day security assessment course for certification. The course identified is in Houston, TX and has the following per person costs associated with attendance: Registration - $795; Lodging - $502.85; Airfare - $426.00; Ground Transportation - $140.20; and, Per Diem - $270.00 for an attendee cost of $2,134.05 and a total of $4,268.10 both school resource officers. School Resource Officer Advanced Training (2) — SRO advanced training is necessary to maintain current certification, knowledge, and expertise in the area of juvenile community policing and law enforcement. This is a three-day training seminar in Little Rock, AR and has the following per person costs associated with attendance: Registration - $575; Lodging - $402.28; Ground Transportation - $221.51; and, Per Diem - $216.00 for an attendee cost of $1,414.79 and a total of $2,829.58 both school resource officers. Contracts/Consultants Category - $30,902.82 Publishing/Reproduction ofAssessment Plans (14) — Upon completion of the security assessments for the fourteen (14) public school facilities, the implementation schedule and emergency action plan must be compiled, published, and reproduced in a timely manner to insure effective implementation. Third party handling of this activity will be necessary for final completion. Costs for this activity will be $709.13 per location for a total of $9,927.82. ALICE Training Consultant, School (2) — Alert, Lockdown, Inform, Counter, Evacuate (ALICE) training is critical to the completion of this project. These training sessions will be specifically targeted to school administrators and teachers to effectively respond to emergency scenarios. Two training sessions at $2,995.00 per session for a total of $5,990.00 will be held for school staff. Active Shooter Training Consultant, Police (3) — Active shooter training is critical to the completion of this project. These training sessions will be specifically targeted to public safety officials and school administrators to effectively respond to emergency scenarios. Three training sessions at $4,995.00 per session for a total of $14,985.00 will be held for public safety officials. Other Category - $24,744.03 In -car CAD Mapping Software — In -car CAD Mapping Software will enable all responding units to have access to visual blueprints and layouts of the facility in which an emergency is taking place. All police units currently have the hardware necessary to run this software. Implementation costs for In -car CAD Mapping Software is $24,689.42. Camera Software for access to Central Dispatch — This software will enable photographic communication between the school resource officers and central dispatch. The cost of this software is $54.61. (6.10.08) Clarice Pearman - Res. 120-08 Page 1 From: Clarice Pearman To: Tabor, Greg Date: 6.10.08 5:01 PM Subject: Res. 120-08 Attachments: 120-08 Secure Our Schools Grant.pdf CC: Audit Chief: Attached is a copy of the signed resolution passed by City Council regarding the Secure Our Schools grant. Please let me know if there is anything else needed for this item. Have a good day. Thanks. Clarice