Loading...
HomeMy WebLinkAbout112-08 RESOLUTIONRESOLUTION NO. 112-08 A RESOLUTION AWARDING BID #08-48 AND APPROVING THE PURCHASE OF ONE (1) VIDEO PRODUCTION SWITCHER FROM JIM LIVELY AND ASSOCIATES IN THE AMOUNT OF $30,548.83 FOR USE BY THE PEG CENTER. " BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #08-48 and approves the purchase of one (1) video production switcher from Jim Lively and Associates in the amount of $30,548 83 for use by the PEG Center. • 4RIc/T gaZI'.•, F. :FAYETTEVILLE: 4.; 0cidix,otiCANS:t '\) — PASSED and APPROVED this 20th day of May, 2008. APPROVED: By: DA COODY, Mayor ATTEST: By: ` �/�. lx, SONDRA E. SMITH, City Clerk/Treasurer c Susan Thomas Submitted By Edda/ Lagbi City of Fayetteville a Staff Review Form V1/4 - City Council Agenda Item or Contracts 5/20/2008 City Council Meeting Date Public Information Division Action Required: General Government 540/a8 //' Jim"" UitIy ?Sociales Department A resolution awarding Bid 08-48, PEG Center Switcher Replacement to Jim Lively & Associates in the amount of $30,548.83 for the purchase of a video production switcher. 30, 548.83 Cost of this request 4470-9470-5801-00 Account Number 02061.3 ' Project Number Budgeted Item x 94,239.00 Category / Project Budget PEG Equipment Program Category / Project Name 10,396.25 . Other Capital Improvements Funds Used to Date Program / Project Category Name 83,842.75 Sales Tax Capital Improvements Remaining Balance Budget Adjustment Attached Fund Name 4241r - City Attorney Q , as Finance and Internal Service Director Mayor Previous Ordinance or Resolution # 5/8/2008 Date Original Contract Date: /1/ Original Contract Number: taw 5--g-ems Date 9A Date Comments: yerelSAic City Council Memo TO: Mayor Coody and City Council FROM: Susan B. Thomas, Ph.D., Public Information & Policy Advisor 5131 DATE: May 7, 2008 SUBJECT: PEG Studio Switcher Replacement Recommendation A resolution awarding Bid 08-48, PEG Center Switcher Replacement to Jim Lively & Associates in the amount of $28,743.00 plus applicable taxes for the purchase of a video production switcher. Background The studio switcher is a device used to select between several different video sources and in some cases composite (mix) video sources together and add special effects. In effect, it allows a producer to switch from one camera (or some other video source) to another while producing a program. The City of Fayetteville PEG studio has been operating with an extremely outdated piece of equipment for almost as long as the studio has been operational. The current switcher was manufactured in 1973, has been repaired a number of times, and it has finally quit working. Staff requested bids on two different switcher products, the Braodcast Pix system and the Echolab System. We received four bids: two for the Echolab and two for the Broadcast Pix. The PEG Equipment Committee met Wednesday May 7, 2008 and reached consensus that the lowest price bid meeting all bid specifications was the Echolab product from Jim Lively and Associates. While the Broadcast Pix system offered by EVS was the lowest overall bid at $26,599, their bid was rejected for being non-responsive to requests for references, copy of warranty, and other missing materials. Fortunately, there are several additional factors that make the Echolab switcher a better overall purchase including display quality, availability of training, 3 years of extra warranty ($2,600 value), and larger number of input/output sources which increases the equipment's longevity/usefulness. Of the two bids received for the Echolab switcher, Jim Lively and Associates provided, the lowest bid -at 28,743. Current Status Cable Administration and CAT staff members have been able to devise a temporary fix that is enabling the studio to limp along. However, the studio is not fully functional, and CAT has been forced to postpone/cancel some of their production activity. The switcher is an integral piece of equipment for any production studio. If we continue to expect CAT to meet their contract obligation and we continue to expect high quality productions from both CAT and Government Channel staff, it is critical that we replace the equipment and bring the studio back to 100%. Budget Impact The price of the equipment is $28,743 plus sales tax. This purchase is a budgeted item included in the PEG Capital Improvements Plan. RESOLUTION NO. A RESOLUTION AWARDING BID #08-48 AND APPROVING THE PURCHASE OF ONE (1) VIDEO PRODUCTION SWITCHER FROM JIM LIVELY AND ASSOCIATES IN THE AMOUNT OF $30,548.83 FOR USE BY THE PEG CENTER. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #08-48 and approves the purchase of one (1) video production switcher from Jim Lively and Associates in the amount of $30,548 83 for use by the PEG Center. PASSED and APPROVED this 20th day of May, 2008. APPROVED: ATTEST: By: By: DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer City of Fayetteville Bid 08-48, PEG Center Switcher Replacement — 2 of 2 Bid Form *GUARANTEED DELIVERY DATE: 10 Days, A./R.O. F.O.B. Cable Administration, 101 W. Rock,Street, Fayetteville, AR 72701 ITEM: DESCRIPTION: QUANTITY: *PRICE EACH: *TOTAL PRICE 1. PEG Center Switcher Replacement as specified Please Specify for Unit(s) Bid: *MANUFACTURER: Echolab 1 $ 28.743.00 $ 28,743.00 MODEL: OVERTURE 1 SD 812 FULL SYSTEM TOTAL BID PRICE: $ 25,743.00 EXECUTION OF BID - Bidders are requested to indicate by check mark or "Yes/No" on each line of the Technical Specifications the compliance of the item bid. Actual specification of any deficient item must be noted on the bid sheet or separate attachment. If specifications of item bid differ from provided literature, deviation must be documented and certified by the manufacturer as a regular production option Upon signing this Bid, the bidder certifies that: 1. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms, standard conditions, and any pertinent information regarding the articles being bid on. 2. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements • as specified by The City of Fayetteville. 3. The Bidder can and will comply with all specifications and requirements for delivery, documentation and support as specified herein. Unsigned bids will be rejected. Items marked * are mandatory for consideration. *NAME OF FIRM: Jim Lively & Associates — *BUSINESS ADDRESS: Purchase Order/Payments shall be issued to this name 1206 Arbor Drive *C: Bartlesville *STATE: OK *op: 74006 *PHONE: (918) 335-3187 jmlively@cableone.net *E-MAIL: FAX: (918) 335-3187 *BY: (PRINTED NAME) Jimmy D. Lively *AUTHORIZED SIGNATURE: �I�r„sJD Soh *TITLE: Owner City of-fayettevilie, Arkansas Bid,08 48; PEG Center Switcher Replacement — 2 of 2 Page 2 of 9 City of Fayetteville Bid 0848, PEG Center Switcher Replacement — 2 of 2 Detailed Specification: Switcher Replacement 2 of 2 1.0 GENERAL - 1.1 The Fayetteville PEG Center will be replacing its existing production switcher, Model JVC-KM2500 with an Echolab Opera 804 model switcher with additional options installed and accessones. The Echolab 804 prior to January 1, 2008 was referred to as the Opera 1308. 1 2 All unit(s) bid must meet or exceed the minimum requirements or they will be deemed incomplete and will not be considered for bid award. 2.0 MANUFACTURER / MODEL 2.1 Unit(s) bid must be of the latest standard production model as offered for commercial trade. 3.0 TECHNICAL SPECIFICATIONS — Echolab Opera 804 Base System and Additional Components Please refer to 'Declarations' for additional information & warranty. Echolab Opera 804 Base System Note model # change to' OVERTURE 1 SD 812- /32 Two (2) 4 Analog Input Module with the following connections Full System" a. ✓5x Component Analog Camera CCU Connections b. ✓ Component Analog DVD Connection YIC to SVIDEO DVCAM Deck Connection e. �1 Composite Camera Connection yt-Composite S -VHS Deck Connection f._!i//Include for each input 3-8000 FSY, 3-8000 FST 1‘3 Four (4) Analog/ Digital Outputs 3i4 Opera Overture 1 Panel 3 5 FX Pack Consisting of: a. 2,.additional keyers with chromakey and pattem generator b._ berD Stream Keyer 2 (DSK2) c. o 2D DVE's with 2D rotation d. olab graphics utility / CD e._v/(ddibonai wipe pattems 3.6 Additignat System Components shall include a._ New equipment rack • 20 rack spaces City of Fayetteville, Arkansas Bit 0848, PEO Center Swftcher Replacement— 2 of 2 Page5of9 • 20 space rear rack rads included • Depth of 18 inches 4-7- • Must be EIA Compliant and UL Listed 3 Link Electronics 812 OP/B Digital Black Burst Generator- Rack Card .7 7 3. Link Electronics SPG -812 Master Generator Chassis 3.9 Five (5) Middle Atlantic VTF-1 1RU Vent Panels, Fine Perforation Pattem 4.-10* All components, Y/C cables pre -assembled, all cabling to be Belden RG6 1694A Type, or approved equivalent. Approved equivalent cable substitutions must list appropriate 3 piece cable terminations, cutting tools, and cnmping die, or compression style connectors and appropriate cutting tool. * Please see 'Declarations' for cabling we are offering to provide, with guidance from yourtechntcal group. 3.11 Additional cable (Type: Belden 1694A) to be available for onsite assembly of composite cables, or approved equivalent. Approved equivalent cable substitutions must list appropnate 3 piece cable terminations, cutting tools, and crimping die, or compression style connectors and appropriate cutting tool. 43.12 Fifty (50) Phillips rack screws with washers. Standard 3/4° long rack screws with 1042 threads feature self -guiding pilot points 4.13* Three (3) 14" Broadcast Color NTSC Monitors, either flat screen or CRT with composite BNC inputs, capable of displaying an NTSC D-1 image * Please see ' Decl arations' for SystemMonitoring items, by type and model numbers, with warranty. 3.14* One (1) NTSC Quad Splitter with composite BNC inputs and outputs with final output NTSC D-1 image * Please see 'Declarations' fgrit"item # and warranty information,. 14.:15 External Computer Video Server or "Clipstore" Ple se see 'Declarations' for warranty information on Computer related items. a. V The entire system purchases shall meet or exceed the following specifications for hardware components: ♦ Intel Xeon Quad Core 2 GHz processor ♦ 4GB of ECC DDR2 667 RAM ♦ Server class motherboard (dual processor capable) • Silent 4U rackmount case • 320 gig SATA system hard drive • 500 gig SATA video hard drive • NVidia PCI Express x16 video card with 512 mb video ram • Bladkmagic DeckLink Extreme PCIe SDI in/ out card with analog audio and gunlock ♦ Two 18x DVD±R drives • Memory card reader • One (1) 20" LCD monitor capable of displaying either DVI or RGB, 1680x1050 resolution • USB Keyboard and USB optical mouse City of Fayetteville, Alkanes Bid 08-48, PEG Center Switcher Replacement — 2 of 2 Page6of9 b. V The entire system purchases shall meet or exceed the following specifications for software components: ♦ Microsoft Vista Ultimate operating system, Either 32 or 64 bit, but vendor must insure that the software and hardware will work with the version of Microsoft Windows provided. • Adobe CS3 Production Suite (Premiere Pro, Photoshop Extended, After Effects Pro, Encore, Flash Pro, Illustrator, and Soundbooth) • Microsoft Live OneCare Anti-virus • Nero 7 4.0VENDOR REQUIREMENTS, QUALIRCATIONS 8 CONDITIONS — Y 4/.1 All bidders shall be able to provide onsite service within 6 hours of notification "4.2 VENDOR QUALIFICATION: All bidders shall provide a list of five (5) previous clients that have had the same type system bid theft has been installed within the past three (3) years. Bidders shall provide the following contact information for each of the 5 references: a. t�Piame of Company b. VyContact Person c. Yomplete Address d. vyhone Number e. ✓fail Address f. v.Make and Model of Unit ,,,Bate of Installation Completion h. j' Number of times system has failed or expenenced significant system down time that exceeded 30 minutes 443 Terms for payment shall be within thirty (30) days of final installation and system completion approval by City Staff 4.4 Bidders shall have a relationship with manufacturer and factory that demonstrates excellent customer servicewhich results in little or no down time of system after final installation. This relationship shall be reflected through references provided. <.5 Vendor shall provide a rack layout based on complete products bid. Final vendor rack layout shall not be significantly different from visual provided herein. t, 6 Vendor shall have the ability to provide adequate temporary equipment in the event product(s) bid cause system failure. City of Fayetteville, Arkansas Bid 08-48, PEG Center Switdrer Replacement — 2 of 2 Page 7 of 9 City of Fayetteville Bid 08-48, PEG Center Switcher Replacement — 2 of 2 Equipment Visual of Estimated Final Project Please note that our final 'model' will be as is shown on this layout. Front • • • Middle Atlantic Products BRK20 City of Fayetteville, Arkansas BId 08-48, PEO Center Switcher Replacement — 2 of 2 Page 8of9 Side Middle Atlantic Products BRK20. ,4111 aVrdeotek a 0 0 0 • ' • ' WaveforIntVectorscope . e 0 kl) 4 jara 0ISC.2;l • e A13C-421 MX e RM P2000 > e RM-P200INC •; • Bid 0848, Addendum 1 Date: Monday, April 28, 2008 To: All Prospective Vendors From: Andrea Foren, CPPB — 479.575.8220 — aforenatci.fayetteville.ar.us RE: Bid 08-48, PEG Center Switcher Replacement 2 of 2 This addendum is hereby made a part of the contract documents to the same extent as though it were originally included therein. Bidders should indicate their receipt of same in the appropriate blank of the Form of Proposal. Failure to do so may subject bidder to disqualification. Addendum shall be attached to the inside cover of the bidding documents, signed, and dated. a 1.) The deadline for Bid 0848, PEG Center Switcher Replacement 2 of 2 is changed to Fridavl Mav 2.2008 at 2:30 PM. CST. City of Fayetteville, Arkansas Bld 06.48, Addendum 1 Page 1 of 1 Acknowledge Addendum #1: Printed Name: Jimmy 0. Lively Signature:. » O .a Title:nr` Date: /08 Com an Jim Lively & Associates P y: • 'Panasonic ideas fot life • wi maarnwlm / I dealerbnrnr I Mesa concierge I oar set I sane0em I catersI penal:re I fad I tome I TH-42PH10UKA as VYlaascnen Prolpdatd H0 Plana Way MSRP: Sldeere T-50PHIOUKA s0• Widmann PMwslonel 110 Plasma MOW M911P: 32.423,00 • Industry leading 16-b4 process* produces 3,072 stepe of gradation • Up to 10,000•.1 contrast win new Red Black Creation tetralogy • New Deep Bad Filter achieves the highest contrast ratio when Mewed In bd fly -a none • Mrallfimr$on plug -hr dots for added mmrecBMtylenandd>QAy options • Outstanding service ifs of 00,000 hoar • Neale -developed phosphor significantly resists imagnetendon es effectively as CRT displays • New Sven ad dud picture mode • Muni -display Junction enhances system amenity - Expended oonDpmafian to ne04saeen displays - Ability to enrage an Inge up to 4x modestly and hortsamdly • vdleIdy command timer • Remlutimc 1024 %700 (TH-42PHIOUKA) • ResohNorc 1356 x 768 (04-50PHI0U10) • Sup.Ods: VGA SVGA XGA, SXGA end 10(Gl PC signal compswity • Supports 1O6oE0r,1080/fist, 1080124p, 1080244, 108025p, 1080130p, 720/60p, 720150p, 480/60p. 480/601 signal compatibility • Go from an a -board PC to CATS to HDSOIwin a whit antsy 0f optional boards b customize a panel b mit predically any application 120r a'es Homr wesawnwaos•mMr•ewn 48-hour on-sitescrvice 3 - ': Cidi hdre to learn more sbeft,du:'- Pricer ed en amseand nods alas erh. Out or rsaaar may al tenon 0111W Pnank puts Inc P1 dotes mem& Ritnn.alatmnlint TbmS d 1114 Panto Ideas for life 1 dealer ower 1 Ana cinder 1 erexar Need I az inane 1 =en1 aano6ae 1 010918 1 Hues 1 ;t=;n:9mcr, t, v t«,�lidnmae .:t11:industdelPridr. Series 10 - Spselflcatlons Models /Features Nae 1H3IPH10111( T1412PNtwKA 111-50PH10UXA 1H418PHIOUNA MOW Sawn etas (Sropmup 37' 4T 50' 53' Aspect So 169 1B9 - 16.9 16.9 EBwM Splaysea (We H) 819x457mm 922x618 mm I108x822mm 1,281x723mm RepbAcn 04 x V) (l abet=9 caM for R. Omd B) 1,024 x 720 pleb 104 x Matadi 1,368 x 768 ends 1,338 x788 pleb Peal path(H xV) 03101 0.535 mm 0300x0.6/5 mm 0.810x CBMOmm 0.912x0.942mm Inieneas 1,200 aNm2 Cutest ens 10{0001 Omdetlm 5072 .Mn (aatnsm) Sled Carale038118 H81201111115-110Me Scan to ereetanel') WAS 48.120 Hz PC Spon miptal)y VGA Ww3A. SVGA, XGA, YOGA SXGA, UXGA and WN0(GA S, rceted videoshWdads /CMG PAL, PAL 60, 6ECAM, marled N1SC Video signal oOnpSlataO' 575 (480)1801, 6p, 625 (575) / SOi, 502,150 (720) I6ily, 50P. 1125 (1000) 18a 604 242. 24F, 252, Sop, St((PE27431, 1250 (1060)/ 68 etptd/Output ra d Dam 16pW x 1, analog RGBlmm onet PC Si Plug & Play (VESA CDC 2135 • Fled *mina; AUDIO all Mick x1 SERIAL Geee9yIn x1.62emd Octet. RS -232C =pat* CV8SIN: &NCx1 ampere - Stat AUDIO N Mtk - RCA pWjakx2 Vacant S-VIDEQxI - Mata:insane laminate (oke) 60Q COMPONENT It BHC x 3, 811609 RGB.terepaert HMI Bkx2 . AUDIO M (la RCA Wee* x2 - COMPONENT 8k 13NC x 3, amen RGB / cmpaent - AUDIO INOmk FICA pin)adcx2 Aetle output 1BWj8We8%D(10%T10)) General Power Sep lrements 120VAC/60 Hz160t z Powermmmpfon 340W 1 380W 505W . 1 66006 Para en =Salon 02 W 0.1W Bland* Oatl3lon Save OFF 0.7 W/ Save ON 0.6W Sere OFF OBW/San 01404W Dim.m n(We II D)/mm 920:550x89 1,070x81Oz89 1,210:724xO6 1,399x843x99 Weight (Vann) 22019 78.019 %.0x0{ 54.019 Reesman) 0-C -40'C Operating environment HveWay 20%-80% (mncanwesra) Ms* 0-2,800m Temperer* -27C •60'C Storeys eeMermert Hueidly 20%-90% (non-Samtlen) MU* 0-A300m EMI mpdnbns FCC Pen 15 (Cama 8 caged denies) Safety etemnb 108500 Veil Mredfreatan an Malaga den9eMan mom : Oink here to !earn more adeet ova Pias aped w wppeeed nese pdee only. Denier tunneler eey sen finest. 03108 Peneeade C®de ax. M n W e naenee- BN3x)Bansd tesevetam RAINIER 4d - 4 auto -detect SD -SDI / composite video (PAL/ NTSC) RAINIER 2e2v - 2 auto -detect VGA / DVI (YPbPr) PWS 2 auto -detect composite video (PAL/ NTSC) SUPT:R Set -Top Box 1080P Inpot Computer 1080P Background Input RAINIER 2v - 2 auto -detect VGA / DV) (YPbPr) RAINIER OPTIONS INCLUDE: • RAINIER -Blank- Blank front panel to attach to a single 112 Pilfer Rem' jar Serres • RENIER-RMT - Rackmwnt for 2 1/2 RU for Rainier Series • OVII-D815 -OVI to VBA connector • YPbPr- DVI to YPbPr breakout cable • S-Ndeo Adaptor RAINIER 8dly - 8 auto -detect SD -SDI / Composite video (PAL/ NTSCI PLUS 1 adto-detect VGA / DVI (YPbPr) HEADQUARTERS Avitech Internetianal Corporation 15333 NE 90th Street Redmond, WA 98052-3561 USA Phone: +1 (425) 985 3863 Toll Free: +1 (877) AVRECH (284-8324) Fax: +1 (425) 885-4726 E -Mail: info@avitechvideo.com Press S Meda: Delamere Marketing admin@ddemeremarkedng.com © Copyright 2007 Avitech International Corporation. All Rights Reserved. Specifications subject to change without notice www.avitechvideo.com MONITORING MADE EASY RAINIER - 2v' • Input 2 eutade*UVGA /Obi RPtR148GP 80 HA 720P 5850 Hz, 5762 50 Hz, rad 1080150M Hz • Output Resolution up to 1606(1200 I120%1080/ 192041200 • Up to 26 inland pesos • Onmeco Ads. borders • Bmdtii tibial dock RAINIER 4v • Input 4 auto -detect VOA/OVI (WWr) 4802 60 HA 720P 50501*. 676P 50 HA rod 1082 5018 0 1* • Output Revolution up to 160E21200 / 19201080 19224200 • Up to 26 ttternd presets • On-screen labels. borders • B util dotal dock RAINIER 2a2v • bput2 adodalstVGA/EPA Bente) 480P 6012 720P 5050 Hz. 578P 50 Hz. end: 10W'i 5450 HzPUJS2 awo-detea comrposlm video [PAL/HMO • Outfl Resobdion up to 16000200/ 19204080/ 19200200 • Up to 28 clonal pry • On-screen Mot, borders • Bud -ii digital dock RAINIER 4a4v • Input 4 auto -detect %SA /OVI tlPbPrl 48OP 60I*. 7202 5450 Hz. 578P 50 Hz, aid 10811 50/50 Hz P1118 euto-0aRtz amok! video. 6AL/MTSO • Output Reeobltian up m 1602C1200J 1820d020/ 19204200 • Up to 28 interned presets • 011wserm )abaft borders • Butt -in dJRd dodo . RAINIER -4a . • input 4ado-detecc composite video 4PAL/NIECE • • Cutout Resalable ON/;Mop tt 1386x 76E1/1440 x900/ • 1400x1050 • • 9msoreee abet, borders • Audio Meters far 6itedded Audio • S ppats (beetl5184y interfere RAINIER - 4a 1v • tots 4 vaodetoct composts video Mt/ NIsO PWS 1 ammdete,VGA / DVI OPbPA 480P 6014020P 54901*. 676P 50 Hz, end 1080i 5650 Re • output Resolution up m 1600x1200/ 1920x1080/ 1920m120D • Onwttn Wt. borders • Audio Metes for Embedded Ando • Supports62a TSLTdly interlace • Comedic up to 4 modules bit 16 video mpvts PWG 1 VGAOM sort RAINIER - Raly • baps 8 auto -detect mapoehd video (PAA/ NTSO PUS 1 aumdeka VGA / OVI flPtPrl 48013 Mit, 720250501*. 576P50Fb.end 1082 50/80 • Outputflemtdiat spm 1600x1200/ 1920x1080/ 1920x1200 • 0vaoreen labels, borders • Supporta direct 1St Tdty Imedeoe • Candi 2 gradinfal6 video inputs PUS 1 WARN tmmtc RAINIER -4d • Input 4 eiRn-0emtt SDS& / compete Seo PAL NW • Output Resolution OVUM tp to 1368x 768/ 1440 x9001 1400 x1050 • On -ween Met birders • /trim Meters for Embedded Audio • Supports dratTSLTSIy Interface RAINIER - 4dly • input 4 edodet¢a 604x1 / compositevideo (PAL/N1SC) PLUS 1 edodetettVGA /EPA typtR1 480P 80 Hz. 720P 50)601*. 576P 501*, and 108015260 I* • OutpdRwlMai 12 181(12013/ 192440001 192041200 • On-screen labels. borders • Supports direct TSL Take Interfax • Cascade up to 4nadies for 18 Seo inputs PLUS 1 VOWYN input RAINIER - 8dly • Input 8 ado-0aea SO -ED / compositevideo (PAL/ NISO) PWS I eso-detect VGA / DM MPH 480P 6011z. 720P 5080 Hz. 576P 501*. cool 10865450 Hz • Output RembAlco W m 161:241223/ 1920x1083 1 1920(1203 • Onwwe *tick, borders • Park Meters for 6ateddad Asda • Supports SuetMildly bantam. • Cascade 2 modules fart& video On PWS 1 MANI Input Declarations for Bld # 08-48 PEG Center Switcher Replacement -2 OF 2 Detailed Specifications, (with respect to: P / N identification and warranty). Cable Administration Bid Preparation, page 5 of 9, Technical Specifications, Item 3.1 Echolab Production switcher, part number has been updated. to OVERTURE 1 SD 812 FULL SYSTEM, and includes EIGHT ANALOG INPUTS and EIGHT ANALOG COMPOSITE /SDI OUTPUTS AND FOUR SDI /COMPOSITE, Y/C, COMPONENT OUTPUTS. WARRANTY ON SWITCHER IS FIVE YEARS. PARTS AND LABOR. STANDARD WARRANTY FROM FACTORY IS THREE YEARS, SO THE VALUE ADDED EXTENSION OF WARRANTY I5 VALUED AT $2,600.00 ($13300.00 / YEAR) item 3.7 Link Electronics Model 812 OP/B WARRANTY 15 TEN YEARS item 3.8 Link Electronics Model SPG -812 Master Generator Chassis WARRANTY 15 TEN YEARS Item 3.10 Cabling will be provided to all input to the Echolab Swttcher in the specified format by Cable Administration Technical Support staff, and will be a specified, (either Belden RG -59U for Composite / Component Cables , and in Item 3.11 Belden 1694A for SDI cabling, and will be harnessed and terminated with BNC Connectors, as specified. item 3.13 Will be a Panasonic 42" Plasma Monitor, model # TH-42PH1OUKA, and will display images provided to it by item 3.14. Warranty is Two Years, P & L. Specification sheet is provided. Item 3.14 is a NINE input Avitech international model # 8d1V Rainier series Multiviewer, and will accept either Composite or SDI (Digital) signals on eight of the inputs and on input # 9 may be (either a VGA or DVI Computer Input), and all signals may be placed on any position on the screen and sized to fit 4 X 3, or 16:9 operation. Warranty is FIVE YEARS Specification sheet is provided. Item 3.15 External Computer Video Server, Clip Store and 'Still Store', with Dual Frame Buffers from OVERTURE 1 Echolab swffcher , using Photo Shop Plug In - inslde this Computer, as specified by your request. Please see below for additional information and warranty on Computer Peripherals listed below. Item # 3.15 part a., and part b. YES,. we meet the specifications, and also offer the following, for clarification purposes as to hardware and software components, and how they fit In with the switcher bid, overall. • Computer Specifications for City of Fayetteville, AR, - 05-101/08 Capabilities Include. From the 'Program' (AUX BUS) Output of the OVERTURE 1 Switcher, and or 'Preview' (AUX BUS)of the switcher, in Composite, Y/C (S -VHS) and Component (Analog) inputs, and as above Analog outputs, as well as Senal Digital Outputs. The Computer will accomplish these parameters, at the minimum, and more after training. 1) Capture video of programming in full SDI resolution 2) Video editing (Adobe Premier) 3) DVD authoring 4) Graphic creation (still and motion) 5) Display information (playback) for conferences, etc, and videos on screens in various applications. •. The system will meet or exceed the following specifications. Hardware Components • Intel Xeon Quad Core 2 GHz processor • 4GB of ECC DDR2 667 RAM • Server class motherboard (dual processor capable) • Silent 4U rack -mount case • 320 gig SATA system hard drive • 500 gig SATA video hard drive N -NVIDIA PCI Express x16 video card with 512 mb video ram • Blackmagic Decklink Extreme PCIe SDI in/ out card with analog audio and genlock • Two 18x DVD±R drives • Memory card reader • 20" LCD monitor • USB Keyboard and optical mouse Software • Microsoft Vista Ultimate operating system • Adobe CS3 Production Suite (Premiere Pro, Photoshop Extended, After Effects Pro, Encore, Flash Pro, Illustrator, and Sound -booth) • Microsoft Live OneCare Anti-virus • Nero 7 Images of items we will supply, as shown below, and include the following: 22" Wldescreen DVI / VGA Reference Monitor, 1680 X 1050 Resolulion, with Speakers. 4RU Rack Mount Case, and Includes three trays for add on removable Hard Drives (HDD) for additional SATA storage and transfer of infotmalion to alternate locations. Images of Software Component cases, which will be provided, as shown below: Black Magic Deck-Unk Extreme, Adobe CS -3 Production Suite, Intel Xeon Processor, Microsoft Vista Ultimate. Warranty information: On Computer hardware, Is covered by a three year express replacement warranty. Next day replacement on Items such as Intel, Kingston, Samsung internal processors, and includes the Motherboard, Processor, Ram, Video Card, Power Supply, Hard Drives, and the VGA /DVI Monitor. Balance of computer peripherals is one year. SYSTEM TRAINING: SYSTEM TRAINING WILL BE PROVIDED FOR A TOTAL OF TWO MAN- DAYS, ONE ON THE ECHOLAB SWITCHER, AND ONE ON THE OTHER SUB -SYSTEMS. ADDITIONALLY WILL HAVE A FACTORY ECHOLAB PERSON TO DO AN AFTER SYSTEM INTEGRATION FOR A 'LUNCH AND LEARN' FOLLOW UP. Item 4.2 Vendor Qualifications: #1 Reference: Company: Denver First Church of the Nazarene. Contact Mike John Address 3800 W. Hampden Avenue, Englewood, CO, 801113 Phone: (303) 761- 8370 Michael John (mikei@dfcnaz.ora) Echolab TWO OPERA 34081 (two switchers>^bne for 'TV Broadcast & one for their four "IMAG" Screens Installed: May 23, 2006 NO System failures. #2 Reference: Company: McKinney Memorial Bible Church Contact: David Hedrick Address: 4805 Arboriawn Drive Fort Worth, TX, 76109 Phone: (817) 921-5200 David Hedrick davldhedrick@mckinnevchurch.com Echolab Nova 1716 Installed February 3, 2006 No System Failures #3 Reference: Company: Bethany Baptist Church Contact: Chrystal Gaines / Joel Kline Address: 1115 Gibbsboro Road, Undenwold, N.J. 08021 Phone (856) 784- 2220 Joel Kline (loel@infinityconcepts.net) Echolab OPERA 3408 Installed August, 2006 No System Failures 4t 4 Reference: Company: Big Picture Productions Contact: Evan French Address: 3407 Ambrose, Nashville, TN, 37207 Phone: (913) 461-5820 Evan French efrench@blapictureprod.com Echolab OPERA 1608 Base System Installed January 16, 2008 No System failures i 5 Reference: Company: First Baptist Church, El Dorado, AR. Contact Pastor Lynn Worthen Address 200 W. Main St. El Dorado, AR, 71730 Phone (870) 863-7177 Dr. Lyndell P. Worthen, Jr. pastortbs@suddenlinkmall.com Echolab OPERA 3408 Installed February 2007 No System Failures 8 6 Reference: Company: First Baptist Church, San Angelo, TX, Contact Tom Dufresne 37 E. Harris St. San Angelo, TX 76903 Email: Tom.Dufresne(allcom.com Phone: (325)277-2803 Echolab OVERTURE 1 Installed •March 14, 2008 No System Failures This completes my bid preparation package. Please feel free to call me if you have any questions. Thank you for this opportunity to be of service. Jim Lively & Associates INVITATION TO BID City of Fayetteville, Arkansas Purchasing Division — Room 306 113 W. Mountain Fayetteville, AR 72701 Phone: (479) 575-8289 INVITATION TO BID: Bid 08-48, PEG Center Switcher Replacement - 2 of 2 DEADLINE: Fniaj May 9 Oho at 2 00 PM, Central Standard Time DELIVERY LOCATION: Room 306 -113 W. Mountain, Fayetteville, AR 72701 PURCHASING AGENT: Andrea Foren, CPPB, aforenncl.favettevilie.ar.us, 479.575.8220 � z 1 DATE OF ISSUE AND ADVERTISEMENT: ,. , edn�m "' a. Y ��I`_A,x�� INVITATION TO BID BID 08-48. PEG CENTER SWITCHER REPLACEMENT - 2 of 2 No late bids will be accepted. Bids shall be submitted in sealed envelopes labeled 'Bid 08-48, PEG _Center Switcher Replacement — 2 of 2" with the name and address of the bidder. All bids shall be submitted in accordance with the attached City of Fayetteville specifications and bid documents attached hereto. Each bidder is required to fill in every blank and shall supply all information requested; failure to do so may be used as basis of rejection. City of Fayetteville, Arkansas Bid 08-48, PEG Center Switcher Replacement —2 of 2 Page 1 of 9