HomeMy WebLinkAbout106-08 RESOLUTIONRESOLUTION NO. 106-08
A RESOLUTION AWARDING BID #08-43 AND APPROVING
THE PURCHASE OF ONE (1) FORKLIFT FROM WIESE
PLANNING AND ENGINEERING IN THE AMOUNT OF
$24,803.00 FOR USE BY THE NEW WASTEWATER TREATMENT
PLANT; AND APPROVING A BUDGET ADJUSTMENT IN THE
AMOUNT OF $24,878.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
•
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #08-43 and approves the purchase of one (1) forklift from
Wiese Planning and Engineering in the amount of $24,803.00 for use by the new
Wastewater Treatment Plant.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in the amount of $24,878.00.
PASSED and APPROVED this 2081 day of May, 2008.
APPROVED:
By:
DAN COODY, Mayor
ATTEST:
By:
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SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2008
Departmen
Division:
Program:
Operations
Fleet Operations
Capital Expenditures
Date Requested
4/23/2008
Adjustment Number
Project or Item Added/Increased:
Increase the "Other Equipment" project #02080 by $24,878
to provide the total amount needed to purchase a forklift as
an expansion for Water & Sewer's West Side Wastewater
Treatment Plant.
Fleet is recognizing revenue due to a transfer from Water
and Sewer.
Project or Bern Deleted/Reduced:
Funds are budgeted and available in Water & Sewer account
4520.9520.5802.00, project 02133.0210.
Justification of this Increase:
This unit is an expansion necessary for operating the new
West side Wastewater treatment plant.
Justification of this Decrease:
There are sufficient funds available in WWTP Sludge
Equipment account for this purchase and to meet City
objectives.
Account Name
Increase Expense Budget (Decrease Revenue Budget)
Account Number Amount Project Number
Vehicles and equipment
Transfer to Shop
Account Name
9700 1920
4520 9520
5802 00 24,878 02080 2008
7602 70 24,878 02133 0210
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
Vehicles and equipment
Trans from Water & Sewer
4520 9520
9700 0970
Project Number
5802 00 24,878 • 02133 0210
6602 40 24,878 02080 2008
Approval Signatures
Re. ested By Date
Depart=
Finance
Ma
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emal Servi
Date.
'Z.3 Pizsgi
Date
Q_ t'i'Z3-64
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s Director
Date
Budget Office Use Only
Type: A B C
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
E
Initial Date
Initial Date
Initial Date
i
David Bragg
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
May 20,2008
City Council Meeting Date
Agenda Items Only
Fleet Operations
Division
Action Required:
Operations
Department
A resolution awarding Bid #08-43 to Wiese Planning and Engineering (Caterpillar) in the amount of $24,803 for the
purchase of a forklift for use by the new Waste Water Treatment Plant, and approval of the Budget Adjustment to
move funds to the Fleet Expense account.
$
24, 803.00
Cost of this request
9700.1920.5802.00
Account Number
02080.2008
Project Number
209,000.00
Category / Project Budget
Other Vehicles and Equipment
Program Category / Project Name
36,518.00 Vehicles and Equipment
Funds Used to Date Program / Project Category Name
$ 172,482,00
Shop
Remaining Balance Fund Name
Budgeted Item � Budget Adjustment Attached
X
11►
Departmen Director
Date
City Attorney / D to
-10
Finance and Internal Service D'rector Date
/
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City
Clerk's Office q
Comments:
Revised April 16, 2007
•- FLEET OPERATIONS
Faveaevi.e 1525 S. Happy Hollow Road
Fayetteville, AR 72701
ARKANSAS (479) 4444495 FAX (479) 444-3425
Interdepartmental Correspondence
TO: MAYOR/CITY COUNCIL
THRU: GARY DUMAS, DIRECTOR OF OPERATIONS
FROM: DAVID BRAGG, FLEET OPERATIONS SUPT.
DATE: April 30, 2008
SUBJECT: Purchase of one Fork lift
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RECOMMENDATION: That City Council approve the purchase of one fork lift for the West side
Waste Water Treatment Plant in the amount of $24,803, and approve the Budget Adjustment to
move funds to the Fleet expense account.
BACKGROUND: Bid #08-43 was opened on April 18, 2008 for one fork lift for assignment to
the Waste Water Treatment Division. Four bid responses were received. A detailed tabulation
sheet is attached.
The lowest bid from Wiese Planning & Engineering (Mitsubishi) does not meet the engine
horsepower and displacement specifications.
The second lowest bid from Wiese Planning & Engineering (Caterpillar) meets all specifications.
I recommend acceptance of the bid from Wiese Planning & Engineering (Caterpillar) in the
amount of $24,803.00.
This unit is an expansion unit necessary for operation of the new West Side Wastewater
Treatment Plant. _
:/ .
Funds for this purchase will be transferred from thee wastewater treatment fund to2008 Fleet
Vehicle Special Project 02080 — Other Vehicles and Equipment.
The purchase of this expansion unit was approved by the Equipment Committee on Apnl 29`h
2008.
t
RESOLUTION NO.
A RESOLUTION AWARDING BID #08-43 AND APPROVING
THE PURCHASE OF ONE (1) FORKLIFT FROM WIESE
PLANNING AND ENGINEERING IN THE AMOUNT OF
$24,803.00 FOR USE BY THE NEW WASTEWATER TREATMENT
PLANT; AND APPROVING A BUDGET ADJUSTMENT IN THE
AMOUNT OF $24,878.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #0843 and approves the purchase of one (1) forklift from
Wiese Planning and Engineering in the amount of $24,803.00 for use by the new
Wastewater Treatment Plant.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a Budget Adjustment in the amount of $24,878.00.
PASSED and APPROVED this 20th day of May, 2008.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
• Faye ��
ARKANSAS
Equipment Committee Correspondence •
FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
TO: City of Fayetteville, Equipment Committee
Bobby Ferrell, Chairman Adella Gray
Kyle Cook Lioneld Jordan
FROM: David Bragg, Fleet Operations Supt
DATE: April 22, 2008
SUBJECT: Award of Bid 08-43
Bid #08-43 was opened on April 18, 2008 for one fork lift for assignment to the Waste Water
Treatment Division. Four bid responses were received. A detailed tabulation sheet is attached.
The lowest bid from Wiese Planning & Engineering (Mitsubishi) does not meet the engine horsepower
and displacement specifications.
The second lowest bid from Wiese Planning & Engineering (Caterpillar) meets all specifications.
recommend acceptance of the bid from Wiese Planning & Engineering (Caterpillar) in the amount of
24,803.00.
This unit is an expansion unit necessary for operation of the new West Side Wastewater Treatment
Plant.
Funds for this purchase will be transferred from the wastewater treatment fund to 2008 Fleet Vehicle
Special Project 02080 — Other Vehicles and Equipment.
Cc:
Gary Dumas
•
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Bid 08-43, Fork Lift
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CERTIFIED:
Finance 8 Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager:
Special Instructions:
CO Ou V 0) 01 A W N -1
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Requester
Barbara Olsen
00 :-
Address:
Vendor #
City Of Fayetteville
(Not a Purchase Order) _
Shipping/Handling
818, FIXED ASSET #700818
PER BID SPECS #08-43, TO BE UNIT
P5000 CATERPILLAR FORK LIFT
1 Description
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Unit Cost
State:
Vendor Name:
WIESE PLANNING & ENGINEERING
$0.00
$0.00
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$24,803.00
Extended Cost_
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Account Numbers
Requesters Employee #
1940
Zip Code
Fob Point:
Ship to code:
050
Subtotal: 24,803.00
Tax: EXEMPT
Total: 24,803.00
02080.2008
13
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Extension:
485
Divison Head Approval
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Expected Delivery Date:
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(5.23.08) Clarice Pearman - Res. 106-08
Page 1
From:
To:
Date:
Subject:
Attachments:
Clarice Pearman
Bragg, David
5.23.08 12:23 PM
Res. 106-08
106-08 Wiese Planning & Engineering.pdf
CC: Audit; Fell, Barbara; Vice, Peggy
David:
Attached is a copy of the above resolution regarding Wiese Planning & Engineering. I will forward your purchase requisition
to Purchasing and your budget adjustment to Budget & Research. Please let me know if there is anything else needed for
this item. Have a good weekend!
Thanks.
Clarice
Clarice Buffalohead-Pearman, C.A.M.C., C.M.C.
City Clerk/Treasurer Division
113 West Mountain
Fayetteville, AR 72701
979-575-8309
cpearman@cilayetteville.ar.us