HomeMy WebLinkAbout105-08 RESOLUTIONRESOLUTION NO. 105-08
A RESOLUTION AWARDING BID #08-42 AND APPROVING
THE PURCHASE OF ONE (1) LIGHT WEIGHT STEEL DUMP
TRAILER FROM SOUTHWEST TRAILER AND EQUIPMENT IN
THE AMOUNT OF $36,518.00 FOR USE BY THE NEW
WASTEWATER TREATMENT PLANT; AND APPROVING A
BUDGET ADJUSTMENT IN LIKE AMOUNT.
BE IT RESOLVED BY THE CTTY COUNCIL OF THE CITY
FAYETTEVILLE, ARKANSAS:
OF
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #08-42 and approves the purchase of one (1) light weight steel
dump trailer from Southwest Trailer and Equipment in the amount of $36,518.00
for use by the new Wastewater Treatment Plant.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in the amount of $36,518.00.
PASSED and APPROVED this 20th day of May, 2008.
APPROVED:
By:
DAN COODY, Mayor
• ATTEST:
By:
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SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2008
Department: Operations
Division: Fleet Operations
Program: Capital Expenditures
Date Requested
4/23/2008
Adjustment Number
Project or Item Addecl/Increased:
Increase the "Other Equipment" project #02080 by $36,518
to provide the total amount needed to purchase a light
weight steel dump trailer as an expansion for Water &
Sewer's West Side Wastewater Treatment Plant.
Fleet is recognizing revenue due to a transfer from Water
and Sewer.
Project or Item Deleted/Reduced:
Funds are budgeted and available in Water & Sewer account
4520.9520.5802.00, project 02133.0315.
Justification of this Increase:
This unit is an expansion necessary for operating the new
West side Wastewater treatment plant.
Justification of this Decrease:
There are sufficient funds available in WWTP Sludge
Equipment account for this purchase and to meet City
objectives.
Account Name
Increase Expense Budget (Decrease Revenue Budget)
Account Number Amount
Vehicles and equipment
Transfer to Shop
Account Name
Project Number
9700 1920 5802 00 36,518 02080 2008
4520 9520 7602 70 36,518 02133 0315
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
Vehicles and equipment
Trans from Water & Sewer
Project Number
4520 9520 5802 00 36,518 02133 0315
9700 0970 6602 40 36,518 02080 2008
Approval Signatures /
—02 -08
Requested Date
anager Date
., 23 Lb%
Depa t D > for Date
`0j a- kilt,,.. y -23"69. Finan nternal S 'ces Director A Date
Date
Type: A
Budget Office Use Only
B C D E
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
David Bragg
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
May 20,2008
City Council Meeting Date
Agenda Items Only
Fleet Operations
Division
Action Required:
Operations
/265
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Department
A resolution awarding Bid #08-42 to Southwest Trailer and Equipment in the amount of $36,518 for the purchase of a
light weight steel dump trailer for use by the new Waste Water Treatment Plant, and approval of the Budget
Adjustment to move funds to the Fleet Expense account.
36,518.00
Cost of this request
9700.1920.5802.00
Account Number
02080.2008
Project Number
Budgeted Item
$
209, 000.00
Category / Project Budget
Other Vehicles and Equipment
Program Category / Project Name
Vehicles and Equipment
Funds used to'Date Program / Project Category Name
209,000.00
Shop
Remaining Balance Fund Name
Budget Adjustment Attached
X
Department Director
47-04 0?)
Date
City Attorney
Finance and Internal Service Director
Mayor
D&te
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Date
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City
Clerk's Office // ?,_-0 y ' "
Received in
Mayor's Office
1
Comments:
Revised April 16, 2007
FaveaeviJeFLEET OPERATIONS
1525 S. Fayett Happy viii e, ARI7270ow Oad
ARKANSAS (479)444-3495 FAX (479)444-3425
Interdepartmental Correspondence
TO: MAYOR/CITY COUNCIL
THRU: GARY DUMAS, DIRECTOR OF OPERATIONS
FROM: DAVID BRAGG, FLEET OPERATIONS SUPT.
DATE: April 30, 2008
SUBJECT: Purchase of one Light Weight Steel Dump Trailer
RECOMMENDATION: That City Council approve the purchase of one steel dump trader for the
West side Waste Water Treatment Plant in the amount of $36,518, and approve the Budget
Adjustment to move funds to the Fleet expense account.
BACKGROUND: Bid #08-42 was opened on April 18, 2008 for one light weight steel dump
trailer for assignment to the Waste Water Treatment Division. Three bid responses were
received. A detailed tabulation sheet is attached.
The lowest bid from Southwest Trailer and Equipment meets all specifications.
I recommend acceptance of the bid from Southwest Trailer and Equipment in the amount of
$36,518.00.
This unit is an expansion unit necessary for hauling sludge generated by the new West Side
Wastewater Treatment Plant.
Funds for this purchase will be transferred from the wastewater treatment fund to 2008 Fleet
Vehicle Special Project 02080 — Other Vehicles and Equipment.
The purchase of this eipansion unit was approved by the Equipment Committee on April 29th,
2008.
RESOLUTION NO.
A RESOLUTION AWARDING BID #08-42 AND APPROVING
THE PURCHASE OF ONE (1) LIGHT WEIGHT STEEL DUMP
TRAILER FROM SOUTHWEST TRAILER AND EQUIPMENT IN
THE AMOUNT OF $36,518.00 FOR USE BY THE NEW
WASTEWATER TREATMENT PLANT; AND APPROVING A
BUDGET ADJUSTMENT IN LIKE AMOUNT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #08-42 and approves the purchase of one (1) light weight steel
dump trailer from Southwest Trailer and Equipment in the amount of $36,518.00
for use by the new Wastewater Treatment Plant.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a Budget Adjustment in the amount of $36,518.00.
PASSED and APPROVED this 20th day of May, 2008.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Faye vii��e e
• ARKANSAS
Equipment Committee Correspondence
FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
TO: City of Fayetteville, Equipment Committee
Bobby Ferrell, Chairman Adella Gray
Kyle Cook Lioneld Jordan
FROM: David Bragg, Fleet Operations Supt
DATE: April 22, 2008
SUBJECT: Award of Bid 08-42
-Bid #08-42 was opened on April 18, 2008 for one light weight steel dump trailer for assignment to the
Waste Water Treatment Division. Three bid responses were received. A detailed tabulation sheet is
attached.
The lowest bid from Southwest Trailer and Equipment meets all specifications.
I recommend acceptance of the bid from Southwest Trailer and Equipment in the amount of
$36,518.00. -
1111 -his unit is an expansion unit necessary for hauling sludge generated by the new West Side
Wastewater Treatment Plant
Funds for this purchase will be transferred from the wastewater treatment fund to 2008 Fleet Vehicle
Special Project 02080 — Other Vehicles and Equipment.
Cc:
Gary Dumas
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Bid 08-42, Dump Truck
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CERTIFIED:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager:
Special Instructions:
0 0 CO V OD 01 A CO N -s
Requester
Barbara Olsen
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Vendor #
City Of Fayetteville
(Not a Purchase Order)
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Shipping/Handling
(FIXED ASSET #709111
'PER BID #08-42, TO BE UNIT #9111
WEIGHT STEEL DUMP TRAILER
2009 MODEL CLEMENT LIGHT
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'Unit of Issue
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Unit Cost
'State:
Vendor Name:
SOUTHWEST TRAILERS & EQUIPMENT
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Extended Cost
9700.1920.5802.00
(Account Numbers
Requester's Employee #
1940
Zip Code
Fob Point:
Ship to code:
050
02080.2008
Project/Subproject # �I
Extension:
485
Divison Head ApprovallQuotes Attached
Yes: No:
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Requisition No.
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(5.23.08) Clarice Pearman - Res. 105-08 Page 1
From: Clarice Pearman
To: Bragg, David
Date: 5.23.08 12:17 PM
Subject: Res. 105-08
Attachments: 105-08 Southwest Trailer & Equipment.pdf
CC: Audit; Fell, Barbara; Vice, Peggy
David:
Attached is a copy of the above resolution regarding Southwest Trail & Equipment. I will forward your purchase requisition
to Purchasing and your budget adjustment to Budget & Research. Please let me know if there is anything else needed for
this item. Have a good weekend!
Thanks.
Clarice