HomeMy WebLinkAbout101-08 RESOLUTION•
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RESOLUTION NO. 101-08
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A RESOLUTION TO APPROVE A BID CONTRACT WITH
GORDON BACKHOE AND DOZER SERVICE, INC. IN THE
AMOUNT OF $17,068.00 WITH A CONTINGENCY OF
$2,000.00 AND TO APPROVE A BUDGET ADJUSTMENT IN
THE AMOUNT OF $19,068.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves
the bid contract with Gordon Backhoe and Dozer Service, Inc. in the amount of $17,068.00 with
a contingency of $2,000.00; and
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves n �.
the attached budget adjustment in the amount of $19,068.00. �����RK/TRS.,
�G .G\S Y OF . G�
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E :FAYETTEVILLE: '-
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DA COODY, Mayor j SONDRA E. SMITH/City Clerk/Treasurer
PASSED and APPROVED this 6th day of May, 2008.
APPROVED:
By:
ATTEST:
By:
Rpr 18 08 O4:O3p Ben Gordon
Gordon Backhoe & Dozer Service Inc.
Ar. Licensed Contractors
11279 Applehill Rd.
Prairie Grove, Ar. 72753
Name / Address
CITY OF FAYETTEVILLE
479-846-1528
p.2
Estimate
Date
Estimate #
4/18/2008
147
Item
Description
Qty
Cost
Total
REMOVAL 0...
REMOVAL OF 3400 CUBIC YARDS WASTE
3,400
5.02
17,068.00
MATERIAL AT 1475 CADO SPRINGS RD.
FAYETTEVILLE, AR.
@$5.02 YARD
.
/
,
�1 / V
,q{'�/tel.
V
Thank you for considering
us for you job.
Total517,068.00
Phone#
Fax#
E-mail
4794462214
479-846-152X
bgordonbackhoeinc@cox.net
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget -Year
2008
Department: General Govemment
Division: Miscellaneous
Program: Miscellaneous
Date Requested
4/18/2008
Adjustment Number
Project or Item Added/Increased:
Funds are needed to remove fill dirt that was on the
property at the previous water/sewer operations center
at the time of sale to Bio -Base. Bio -Base is requesting
the water/sewer remove the fill dirt at this time.
Project or Item Deteted/Reduced:
Reduction in this account is to reduce the amount of
sales pax -cods from the water/sewer operations center to
Bio -Base. The sales proceeds were deposited into this
account—this expenditure of removing the dirt needs to
reduce the amount of sales proceeds.
Justification of this Increase:
Funds are needed to remove fill dirt that was on the
property at the previous water/sewer operations center
at the time of sale to Bio -Bate. Bio -Base is requesting
the water/sewer remove the fill dirt at time.
Justification of this Decrease:
Reduction in this account is to reduce the amount of
sales proceeds from the water/sewer operations center to
Bio -Base. 'The sales proceeds were deposited into this
account—this expenditure of removing the dirt needs to
reduce the amount of sales proceeds.
Account Name
lnerease Expense Budget (Decrease Revenue Budget)
Account Number
Contract services
Account Name
1010 6600
Amount
Project Number
5315 00 19,068 08051
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
Use of Designated Fnd Bal
1010 0001
Project Number
4999 98 19,068
Approval Signatures
Finan & Inte j• Services Director
Budget Office Use Only
Type: A 3
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
Tom Hubbard
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
6 -May -08
City Council Meeting Date
Water/Wastewater Operations
Division
Action Required:
3'76 /o$
Water/Wastewater
Department
Approval of a contract with Gordon Backhoe and Dozer Service, Inc., in the amount of $17,068, a contingency of
$2,000, and a budget adjustment to remove construction debris from the BioBased site at1475 Cato Springs Road.
19,068
Cost of this request
1010.6600.5315.00
Account Number
08051
Project Number
Budgeted Item
100,000
Category / Project Budget
L
Funds Used to Date
100,000
Remaining Balance
Budget Adjustment Attached
XX
BioBase Debris Removal
Program Category / Project Name
Other
Program / Project Category Name
General
Fund Name
Depa
nt Didector
City Atty
Finance and Internal Service Director
oi
Date
44i1L2/4L6%
Date
as
DateDate
Previous Ordinance or Resolution # 4787
Original Contract Date: 11/4/2005
Original Contract Number:
ty Clerk's Office
84 g
Received in Mayor's Office
Comments:
LJ
ye eyi.,le
CITY COUNCIL AGENDA MEMO
Meeting of May 6, 2008
To: Fayetteville City Council
Thru: Mayor Coody
David Jurgens, Water and Wastewater Director
From: Tom Hubbard, Water and Wastewater Operations Ma ger
Date: 18 April 2008
Subject. Approval of a contract with Gordon Backhoe and Dozer Service, Inc., in the amount of
$17,068, a contingency of $2,000, and a budget adjustment to remove construction debris from the
BioBased site at1475 Cato Springs Road
RECOMMENDATION
City Administration recommends approval of a contract with Gordon Backhoe and Dozer Service,
Inc., in the amount of $17,068, a contingency of $2,000, and a budget adjustment to remove
construction debris from the BioBased site at1475 Cato Springs Road.
BACKGROUND
This project is for the removal of fill dirt that is located at the new BioBased facility. BioBased
purchased the old Water and Sewer Operations Center in November, 2005, with the sale proceeds
deposited into the economic development fund In the contract, some site cleanup was identified as
City responsibility, with the exact requirements to be determined. The specific requirements have
now been identified; BioBased is requesting that the above grade fill dirt that is on the southern
portion of the former pipe yard be removed.
DISCUSSION
The City received three quotes for the work, which covers loading, hauling, and legally disposing of
approximately 3,400 cubic yards of material. Three quotes were received. Staff also evaluated
completing the work using the City's hauling bid (Bid # 08-03), with City forces loading the
vehicles and cleaning un the disposal site.
Contractor
Bid
per yard
Total Bid
Gordon Backhoe Svc
(low bid)
$ 5.02
$ 17,068.00
Sweetser Construction
$ 5.50
$ 18,700.00
City with Hauling Bid
$ 5.68
$ 19,500.00
John Cole Excavating
$ 6.20
$ 21,080.00
Doss Const/Trucking
$ 6.68
$ 22,712.00
The cost of removing the fill dirt will be paid from the economic development fund that the sale
proceeds were deposited to. All work including payment, contract hauling and equipment rental will
be managed by the water and sewer division.
BUDGET IMPACT
Funds are available from the sale proceeds deposited in the economic development fund. A budget
adjustment is required for $19,068.
Council BioBascd Cleanup CCMemo May08
04/18/2008 15:10 14794448499 JOHN COLE
John Cole Excavations, Inc,
PAGE 01/01
April 18th, 2008
City of Fayetteville
Atten: Toni Hubbard
Reference Clean up:
Site: 1475 W. Cato Springs Road
Scope of Work: We will load and haul off and dispose of dirt, asphalt, concrete, and gravel.
Proposal Bid: $3,400 cubic yards @ $6.20 per cubic yard
Total: $21,080.00
Additional cubic yards will be $6.25 per cubic yard
John Cole Excavations INC.
John Cole, President.
P.O. Fiox 28
Darclanelle, Arkanlae 72834
all: 479.9703138
Fax: 479.229.4178
Home: 479.229.4197
E.meth chneeolc@ccnturytel.net
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RESOLUTION NO.
A RESOLUTION TO APPROVE A BID CONTRACT WITH
GORDON BACKHOE AND DOZER SERVICE, INC. IN THE
AMOUNT OF $17,068.00 WITH A CONTINGENCY OF
$2,000.00 AND TO APPROVE A BUDGET ADJUSTMENT
IN THE AMOUNT OF $19,068.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS.
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves
the bid contract with Gordon Backhoe and Dozer Service, Inc. in the amount of $17.068.00 with
a contingency of $2,000.00; and
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves
the attached budget adjustment in the amount of $19,068.00.
PASSED and APPROVED this 6th day of May. 2008
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA E SMITH/City Clerk/Treasurer
(5.12'68) Clarice Pearman - Gordon Backhoe d Page 11
From: Clarice Pearman
To: Hubbard, Tom
Date: 5.12.08 12:15 PM
Subject: Gordon Backhoe
Tom:
I was following up on our conversation on Friday evening regarding the words bid contract versus bid award or award bid
to. Please let me know if you talked with Kit and what your decision was to about the resolution wording. Have a good
day.
Thanks.
Clarice
(5.16.08) Clarice Pearman - Re: Gordon Backhoe Page 1(
From:, Tom Hubbard
To: Pearman, Clarice
Date: 5.14.08 12:26 PM
Subject: Re: Gordon Backhoe
Clarice,
I spoke with David and he has the document.
Tom
»> Clarice Pearman 5/12/2008 12:15 PM »>
Tom:
I was following up on our conversation on Friday evening regarding the words bid contract versus bid award or award bid to.
Please let me know if you talked with Kit and what your derision was to about the resolution wording. Have a good day.
Thanks.
Clarice
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Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
Revised 6/17/03
penal Instructions:•
(0 coV O) 41 A W N -�
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Requester:
Tom Hubbard
City:
Prairie Grove
Address:
11279 Apple Hill Road _
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City Of Fayetteville
(Not a Purchase Order)
Shipping/Handling
Construction Debris
Removal, Cato Springs Rd
1 Description
Quantity
'Vendor Name:
Gordon Backhoe and Dozer Service, Inc.
Lot
EA
157-7 ,711.1e
Issue
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A m
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Unit Cost
M
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00'05
M
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50.00
M
0
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0
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0
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IN
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1Extended Cost 1
1010-6600-5315.00
Account Numbers
Requester's Employee #:
2238
Zip Code: Ship to code:
72753
Fob Point:
1475 Cato Springs Rd, Fayetteville
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Subtotal: 517,068.00
Tax: 50.00
Total: 317,068.00
8051
Proiect/Subproject #
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Divison Head Approval:
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(Requisition No.:
Inventory #
Quotes Attached
Yes: No:
Expected Delivery Date:
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(Fixed Asset #
'(5.16.08) Clarice Pearman - Res. 101-08Pa9e 1
From: Clarice Pearman
To: Hubbard, Tom
Date: 5.16.08 4:31 PM
Subject: Res. 101-08
Attachments: 101-08 Gordon Backhoe & Dozer Service.pdf
CC: Audit; Fell, Barbara; Fell, Barbara; Vice, Peggy
Tom:
Attached Is a copy of the above resolution regarding Gordon Backhoe & Dozer Service. I have forward the budget adjustment via
Joanne to Budget & Research. I will also forward your purchase requisition to Purchasing. Please let me know if there is anything
else needed for this item.
Have a good day.
Thanks.
Clarice