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HomeMy WebLinkAbout04-08 RESOLUTIONRESOLUTION NO. 04-08 A RESOLUTION TO APPROVE AND AUTHORIZE THE CITY TO APPLY FOR GRANT FUNDING FROM THE ARKANSAS DEPARTMENT OF PARKS AND TOURISM FOR A $35,000.00 GRANT FOR A PAVILION AT GARY HAMPTON SOFTBALL COMPLEX AND A $90,000.00 GRANT FOR A PAVILION AT THE YVONNE RICHARDSON CENTER WHEREAS, the City of Fayetteville, Arkansas recognizes the need to provide public recreation facilities for its local citizens and visitors; and WHEREAS, the City wishes to apply for General Improvement grant funds through the Arkansas Department of Parks and Tourism; and WHEREAS, the Mayor and the City Council understands that if granted funds for park development, they must account for fund expenditures and complete the project prior to June 30, 2009; and WHEREAS, Fayetteville Arkansas will sign a contract agreeing to provide the necessary resources to maintain this park and facilities for a period of 15 years. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS* Section 1: The City Council of the City of Fayetteville, Arkansas hereby approves and authorizes the City to apply for grant funding from the Arkansas Department of Parks and Tourism for a $35,000.00 grant for a pavilion at Gary Hampton Softball Complex and a $90,000.00 grant for a pavilion at the Yvonne Richardson Center, and authorizes the Mayor to sign a maintenance agreement described above. PASSED and APPROVED this 3rd day of January, 2008. APPROVED. By: DAN COODY, Mayor Al 1EST: FAYETTEVILLE; ri;04./.•. ileiti• �` �'NG ot1 G° By:7 ehd,4.t) SONDRA E. SMITH, City Clerk/Treasurer FY2007-2009 General Improvement Fund Request for Funding Proposal Application Form — (Please Print or Type) A. Applicant (City Name): City of Fayetteville, Arkansas Mailing Address: 113 West Mountain Street, Fayetteville, AR ZIP: 72701 County: Washington Phone Number: (479) 444-3471 B. Certification of Chief Executive Officer: "I hereby certify that - - information contained in the attached application is true and correct to the best , my knowle• ie? Signature: Printed Name: Dan Cood Mayor Date: 71.047 C. What is the population of your com.1!'ity? 68,726 (2006 U.S. Census estimate) D. Describe the proposed project. Include enough details to allow those evaluating the project and its components, to understand how it is to be completed. Describe building dimensions, style, general building matenais, major branded products and other major expenses. The proposed proiect includes construction of a 20 -foot diameter pavilion located east of Gary Hampton Softball Complex and west of the existing parking area. (See attached map.) The pavilion will be constructed of powder -coated steel posts and steel panel roof. A 5' concrete sidewalk will connect to the existing parking to the proposed pavilion. Parking spaces would be striped in the existing parking area to provide ADA accessible parking to provide ADA access to the pavilion. City of Fayetteville Arkansas Outdoor Recreation Grant Act # 1527 - Gary Hampton Pavilion Page 1 of 3 E. Project Justification: Why does your area need these facilities? The pavilion will serve many people for various purposes such as a covered area for outdoor class instruction for the adjacent school. It would also serve as shelter for the thousands of softball participants and fans who use the softball facilities at Gary Hampton Softball Complex each year. Additionally, this pavilion would be located in close proximity to Clabber Creek trail and could be used as a trailhead aathennq space. Clabber Creek trail is an east -west trait thoroughfare connecting Holcomb Elementary and Holt Middle Schools to nearby neighborhoods. The trail also connects to several other trails in the city, providing a vital means of transportation for residents. F. Can the major elements of this funding request be pnontized. If so, list the prionties in order. Both elements must be constructed for this protect to comply with ADA. If necessary, the pavilion size will be decreased. G. If funding of the entire project is not recommended, what is the minimum amount required to make this a viable project? Minimum funding required for the pavilion and associated sidewalk is $50,000. The Fayetteville Rotary Club is providing funding in the amount of $15,000 to supplement the prosect. City of Fayetteville Arkansas Outdoor Recreation Grant Act # 1527 - Gary Hampton Pavilion Page 2 of 3 Detailed Cost Estimate City Name: Fayetteville, AR Date: J 3sanj i012-009 1. Mobilization $ 2,239 2 Bid Bonds and Insurance $ 2,000 3. Construction Staking $ 1,500 4. Site Preparation (including erosion control) $ 8,000 5. Site Restoration $ 1,200 6. 7' Picnic Tables (2) $ 2.720 7. 20 Pavilion — complete in place $ 22,000 7. Concrete Slab 5" thick (55 SY) $ 2,800 8. Unclassified Excavation (37 CY) $ 540 9. Imported Hillside Matenal — compacted in place (43 CY) $ 665 10. Class 7 Base (3 CY) $ 105 11. 5' Wide ADA Accessible Concrete Sidewalk (4" Thickness; 31 SY) $ 1.674 12. Parking Striping Contingency (5%) City of Fayetteville Arkansas Outdoor Recreation Grant Act # 1527 - Gary Hampton Pavilion $ 250 $ $ $ $ $ 2,281 Total $ 47,908 Page 3 of 3 (Place an "X: on the map locating your proposed project) FY2007-2009 General Improvement Fund Request for Funding Proposal Application Form - (Please Print or Type) A. Applicant (City Name): City of Fayetteville. Arkansas Mailing Address: 113 West Mountain Street, Fayetteville, AR ZIP: 72701 County: Washington Phone Number (479) 444-3471 B. Certification of Chief Executive Officer: "I hereby certify that the j . , rmation contained in the attached application is true and correct to the best of m owled • :." Signature: Printed Name: / A 710g C. What is the population of your community? 68.726 (2006 U.S. Census estimate) D. Describe the proposed project. Include enough details to allow those evaluating the project and its components, to understand how it is to be completed. Descnbe building dimensions, style, general building materials, major branded products and other major expenses. The proposed project includes construction of a 25 -foot diameter pavilion located west of the Yvonne Richardson Community Center (YRCC) building and northwest of the existina plavaround. (See attached drawing.) The pavilion will be constructed of powder - coated steel posts and steel panel roof. A handicap parking area and sidewalk would be installed to provide ADA access to the pavilion as well as the existina plavaround. Currently the existing plavaround is not provided with ADA accessible sidewalk and ramp as required. City of Fayetteville Yvonne Richardson Community Center FY2007-2009 General Improvement Fund Grant Request Act 1523 Page 1 of 3 E. Project Justification: Why does your area need these facilities? The pavilion would be made available to all people living within the City: however. it is anticipated that the primary usage will be from the surrounding target area in which citizens may walk to the site or have a short distance to drive. The ADA accessible pavilion will provide a gathering place for citizens in the area. The pavilion would provide a shaded area for educational classes offered at YRCC, birthday parties. neighborhood/church gathenngs, family reunions. companv/business picnics. a place to relax or a shaded area to watch children on the playground, etc. This project would make an ADA accessible connection from a handicap parking spot located on Washington Street to the pavilion and an existing playground in which does not currently have ADA access. F. Can the major elements of this funding request be prioritized. If so, list the priorities in order. 1. ADA accessible parking space with connection to existing playground 2 25 -foot diameter pavilion G. If funding of the entire project is not recommended, what is the minimum amount required to make this a viable project? The minimum required to make this a viable proiect is the ADA accessible parking space with connection to the existing playground. Those items have a prosect cost estimate of approximately $34.100. City of Fayetteville Yvonne Richardson Community Center FY2007-2009 General Improvement Fund Grant Request Act 1523 Page 2 of 3 Detailed Cost Estimate City Name: Fayetteville, AR Date: January, 10, 2008 1. Mobilization $ 4.075 2 Bid Bonds and Insurance $ 2.500 3. Construction Staking $ 2,800 4. Site Preparation (including erosion control) $ 9,000 5. Strip, Stockpile and Replace Topsoil (0.50 Ac) $ 2,500 6. Unclassified Excavation (100 CY) $ 1,800 7. Imported Hillside Matenal — compacted in place (115 CY) $ 2,185 8. Class 7 Base (3.5 CY) $ 125 9. Turf Type Fescue Blend and Straw (0.50 Ac) $ 1,750 10. Concrete Pavilion Slab 5" thickness (55 SY) $ 3,850 11. 25 -Foot Diameter Pavilion (assembled and installed) $ 35,000 12 7 -Foot Picnic Tables (2) $ 2 720 13. 6 -Foot Benches (3) $ 3,300 14. 5' Wide ADA Accessible Concrete Sidewalk (4" Thickness: 60 SY) $ 3,240 15. Concrete ADA Accessible HC Parkina Space - complete in place $ 10,000 16. HC Ramp to Plavaround Area $ 750 $ $ Contingency (5%) $ 44300 Total $ 89,895 City of Fayetteville Yvonne Richardson Community Center FY2007-2009 General Improvement Fund Grant Request Act 1523 Page 3 of 3 Project Location Map (Place an "X: on the map locating your proposed project) Connie Edmonston Submitt City of Fayetteville Staff Review Form City Council Agenda Items or Contracts 3 -Jan -08 City Council Meeting Date Parks & Recreation Division Action Required: as /75/p8 cyog rales i f zrl,m 11/1 1)011 Operations Department Parks and Recreation requests City Council approval of a resolution to authorize the City to apply for grant funding from Arkansas Department of Parks and Tourism in the amount of $35,000 for a pavilion at Gary Hampton Softball Complex and $90,000 for a pavilion at the Yvonne Richardson Community Center. $0.00 Cost of this request Account Number Project Number Budgeted Item Category/Project Budget Funds Used to Date Remaining Balance Budget Adjustment Attached Program Category / Project Name Program / Project Category Name Fund Name Dep rtment irec or City Attorney Tool 0" Lk— /24o Date iz-t7-a) Finance and Internal Service Director Mayor Date Date Previous Ordinance or Resolution # Original Contract Date: Original Contrac •rber: Received in Ci run kr) • ffice 7Received in Mayor's Offi a177 Comments: City Council Meeting of January 3, 2008 Agenda Item Number CITY COUNCIL AGENDA MEMO To: Mayor Dan Coody and City Council Thru: Gary Dumas, Operations Director From: Connie Edmonston, Parks and Recreation Director Date: December 13, 2007 Subject: Resolution to apply for an Arkansas Department of Parks and Tourism's Outdoor Recreation Grants Program RECOMMENDATION Parks and Recreation requests City Council approval of a resolution to authorize the City to apply for grant funding from Arkansas Department of Parks and Tourism in the amount of $35,000 for a pavilion at Gary Hampton Softball Complex and $90,000 for a pavilion at the Yvonne Richardson Community Center. BACKGROUND The 86"' Session Arkansas Legislature's General Improvement Fund appropriated grants for Arkansas cities of the first and second class through the establishment of Acts 1523, 1527, and 1658. This is the first year a grant of this type has been appropriated by the Arkansas Legislature. The grant submittals are due on January 11, 2008. The grant funding appropriations for these Acts expire at the end of 2008 and the projects must be completed by June 30, 2009. Matching funds are not required for this grant. The only requirements are to complete and sign a General Improvement Fund Expenditure Report certifying the accurate expenditure of funds at the end of 2008, to submit a final expenditure report within 30 days of the project's completion, and to agree to maintain the park and facilities for a period of 15 years. The projects submitted will be evaluated by the Outdoor Recreation Grants Advisory Committee and grant awards will be approved by the Executive Director of the Arkansas Department of Parks and Tourism. DISCUSSION Parks and Recreation requests approval to apply for Act 1527, which was sponsored by Senator Barbara Hom for grants up to $35,000 "for recreational parks". This project would construct a 25 foot pavilion at the Gary Hampton Softball Complex. Fayetteville Rotary Club has pledged $15,000 to Parks and Recreation to assist in building the pavilion at Gary Hampton Softball Complex. This $15,000 match would be applied to the $35,000 grant in order to build a $50,000 pavilion meeting ADA requirements. The pavilion would be used by participants during softball games and tournaments, Holcomb Elementary students, community gatherings, as well as serving as part of a trail head for Clabber Creek Trail Fayetteville Public Schools has approved this project. Parks and Recreation also seeks aproval to apply for Act 1523, which was sponsored by Senator Jim Hill "for the purchase of land, construction and renovation of facilities and park maintenance" for $90,000. The project would construct a 25 foot pavilion at the City Council Meeting of January 3, 2008 Agenda Item Number Yvonne Richardson Community Center. The pavilion would be located west of the building and northwest of the existing playground. An ADA parking area and sidewalk would be installed to provide ADA access to the pavilion as well as the existing plagyround. The pavilion will be used to provide the Center with an additional area to hold recreational and educational programs, as well as a gathering place for the community to host birthday parties, family gatherings, reunions and such. BUDGET IMPACT No funding will be needed to construct these projects from the Parks and Recreation Budget. These grants would provide as much as $125,000 for park and recreation improvements from the Arkansas Department of Parks and Tourism if awarded. If the grants are awarded, this item would be presented to City Council for approval of acceptance. There would be minimal maintenance of litter control for both of these projects. Attachments: Grant Information from Arkansas Department of Parks and Tourism Sample Resolution RESOLUTION NO. A RESOLUTION TO APPROVE AND AUTHORIZE THE CITY TO APPLY FOR GRANT FUNDING FROM THE ARKANSAS DEPARTMENT OF PARKS AND TOURISM FOR A $35,000.00 GRANT FOR A PAVILION AT GARY HAMPTON SOFTBALL COMPLEX AND A $90,000.00 GRANT FOR A PAVILION AT THE YVONNE RICHARDSON CENTER WHEREAS the City of Fayetteville. Arkansas recognizes the need to provide public recreation facilities for its local citizens and visitors; and WHEREAS, the City wishes to apply for General Improvement grant funds through the Arkansas Department of Parks and Tourism; and WHEREAS, the Mayor and the City Council understands that if granted funds for park development, they must account for fund expenditures and complete the project prior to June 30, 2009; and WHEREAS, Fayetteville Arkansas will sign a contract agreeing to provide the necessary resources to maintain this park and facilities for a period of 15 years. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: The City Council of the City of Fayetteville, Arkansas hereby approves and authorizes the City to apply for grant funding from the Arkansas Department of Parks and Tourism for a $35,000.00 grant for a pavilion at Gary Hampton Softball Complex and a $90,000.00 grant for a pavilion at the Yvonne Richardson Center, and authorizes the Mayor to sign a maintenance agreement described above. PASSED and APPROVED this 3rd day ofJanuary, 2008. APPROVED: ATTEST: By: By: DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer DEPARTMENT OF PARKS & TOURISM 1 CnpnW Mall Links Rock, AR 72201 501.682.7777 Arkansas .com WslayCommiasian 501.6826900 (V/1T) Alk-ives.com Koev Nkonsus BaoWlul Division 501-6823607 Keep/likonSaSBOOWilul.com Mumma! SatNan 601.682.7742 (V/T1) Sale Packs Division 501-682.1191 (Vin) Al lion$asSwaP0lks.COa1 Tourism Division 501.682.7777 (WIT) Mike baba GOVERNOR Richold W Douses EXECUTIVE DIRECTOR STATE PARRS, RECREATION COMMISSION Jay Ounyom CHAIRMAN Slew Minn VICE -CFIAIRMAN Dill Bornes Danny Font Jim Gosion Dura Gloy Delxo Hoak Bob KnIBN Billy Unesoy Mona McNally Mika Mills Noss ScCh io$1 Jkn SKumburget Wade Williams DIVISION DIRECTORS Louy Camila ADMINISTRATION Ging Bulls STATE PARKS Joo Dove Rice TOURISM Nancy Clark GREAT RIVER ROAD Du Wendy Ritkle, HISTORY COMMISSION ROMP Phelps KEEP ARKANSAS BEAUTIFUL AN EQUAL OPPORTUNITY/ AFFIRMATIVE ACTION/ AMERICANS WITH AYCT Al n THE NATURM . November 7, 2007 T..: \'ILLW lyse Dear Prospective Applicat: The Arkansas Department of Parks and Tourism's Outdoor Recreation Grants Program Section is soliciting applications for projects to he funded by appropriations made available by the 86i11 Session Arkansas Legislature's General Improvement fund. Funds may be requested by Arkansas cities of the first and second class for the purposes of Acts 1523, 1527, 1658. Those persons reading this letter that know of any 501 c3 non-profit organizations that (night wish to apply for funding made available by Act 1697 are asked to forward this in(brmation to them. Colleges and Universities only may apply for funds appropriated by Act 1227. These funds will be granted and require no matching share, although they can be used for matching purposes tor other state and/or federal grants. Available funds may be granted to one or more grantees. Request proposals for funds will be evaluated and funding recommendations will be made by the Outdoor Recreation Grants Advisory Committee. Iteconnnendations will be submitted to the Executive Director of the Arkansas Department of Parks and Tourism for approval. Announcements of grant awards will be made by letter and by a general statewide news release. Warrants for approved projects will be mailed immediately following the announcements of grant awards. The Arkansas Department of Parks and Tourism's Outdoor Recreation Grunts Program Section will notify unsuccesslill proposal applicants immediately following the :Announcements of grant awards. Request proposals for funds ntusl include: I. Proposals must be in the Arkansas Department of Parks and Tourism's Office Friday January I I, 2008, 5:00 p.m. 2. A city neap locating proposed project site must be attached to the proposal. 3. Photographs of the proposed project site and other support material will be helpful to assist the Outdoor Recreation Grants Advisory Committee 4. If project is in an existing park, attach a site development plan to the proposal. 5. Proposals will be evaluated by the Outdoor Recreation Grants Advisory Committee base(( on brief but thorough answers to the questions on the following forms and any additional information that you provide to support your request. Because funding appropriations expire at the end of the fiscal year, project fbncls must be expended and project completed by June 30, 2009. (Jnmtecs will be required to complete a General Improvement Fund Expenditure Report and sign it, certifying the accurate expenditure of funds. The expenditure report is due to the Department of Parks and Tourism within 10 working clays after the end of each calendar year. A final expenditure report is due 30 days after the final expenditure is made. Act /227 Section 17 There is hereby appropriated, to the Department of Parks and Tourism, to he payable from the General Improvement Fund or Page 2 its successor fiind or fund accounts, the following: For constructing and equipping of ars Amphitheater .......$75,000 Primary Sponsor Joint Budget Committee Act 1523 There is hereby appropriated, to the Department of Parks and Tourism, to be payable from the General Improvement Fund or its successor fund or fund accounts, the following: For grants for the purchasg of land. construction and renovation offacilities and park maintenance the sum of 590,000 Primary Sponsor Senator Jim Hill Act 1527 There is hereby appropriated, to the Department of Parks and Tourism, to be payable from the General Improvement Fund or its successor fund or fund accounts for grants to recreational parks the sum of 535,000 Primary Sponsor Senator Barbara Horn Act 1658 There is hereby appropriated, to the Department of Parks and Tourism, to be payable from the General Improvement Fund or its successor fund or fund accounts, the following: for grants and aid as administered by the Department of Parks and Tourism the sum of $15,000 Primary Sponsor Senator Shawn Womack Act 1697 There is hereby appropriated, to the Department of Parks and Tourism, to be payable from the General Improvement Fund or its successor fund or fund accounts, the following: For grants for parks the sum of 540,000 Primary Sponsor Senator Gene Jeffress The attached application must be completed and submitted and be in the Outdoor Recreation Grants Program office on or before Friday, January 11, 2008, 5:00 p.m. Outdoor Recreation Grants Program c/o Arkansas State Parks One Capitol Mall Little Rock, Arkansas 72201 Phone (501) 682-1301 We look forward to working with you. If you have any questions, please feel free to contact me at (501) 682-1301. Bryan Kellar, Director Outdoor Recreation Grants Program Enclosure FY2007-2009 General Improvement Fund Request for Funding Proposal Application Form - (Please Print or Type ) A. Applicant (City Name): Mailing Address: ZIP: Phone Number: ( ) County: B. Certification of Chief Executive Officer: 1 hereby certify that the information contained in the attached application is true and correct to the best of my knowledge. Signature: Mayor Printed Name: Date: C. What is the population of your community? D. Describe the proposed project. Include enough details to allow those evaluating the project and it's components, to understand how it is to be completed. Describe building diminsions, style, general building materials, major branded products and other major expenses. E. Project Justification: Why does your area need these facilities? F. Can the major elements of this funding request be prioritized. If so, list the priorities in order. G. If funding of the entire project Is not recommended, what is the minimum amount required to make this a viable project ? Detailed Cost Estimate City Name: Date Engin eer/Architect Fee $ Total $ Project Location Map (Place an "X: on the map locating your proposed project) SWUM CFMOLL SOOIE Sid 4 CMVFOOO IN talk W Ow& PRV.NM ?AMID N 'AMER NOON Y M NIM • MNISNIE Wants" fMOM INFANCY JOHNSON cwuwY LOGAN Ora. POPE CFIM MN OUPEN FERN FMMMI. YELL SALINE GARLAND MY IN Mown CLE DIN E Slait s, 4AAr NM. PULANO USW NP MANOOL Y NN IaPINOENOE NMSM{s O GUESEA0 M.Y.n FOINSET MY MOWS OMF? JEFFERSON OIAWI AK *KAIAK MN MM CLEVEIANO MINA • WILIER NNW w L.N. LAMYOTE COLMA . I OrM. UNION NI PM tits 4Fs ASHLEY CIIYC Arkansas. THE NATURAL S 1.14.08 Clarice Pearrnan - Res. 04-08 From: To: Date: Subject: Attadiments: Clarice Pearman Edmonston, Connie 1.14.08 2:50 PM Res. 04-08 04-08 Parks & Tourism Grant-Pavilion.pdf CC: Audit Connie: Attached is a copy of the above resolution passed by Oty Council, January 3, 2008. Please let me know if there is anything else needed for this item. Have a good day. Thanks. Clarice Paye 1_]