HomeMy WebLinkAbout96-07 RESOLUTIONRESOLUTION NO. 96-07
A RESOLUTION APPROVING CONTRACT AMENDMENT NO 1 TO
THE CONTRACT WITH GARVER ENGINEERING, INC. IN THE
AMOUNT OF $231,750.00 FOR DESIGN AND CONSTRUCTION PHASE
SERVICES FOR THE CONSTRUCTION OF THE MT. SEQUOYAH
WATER & SEWER IMPROVEMENT PROJECT; AND APPROVING A
CONTINGENCY OF $15,000.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
approves Amendment No. 1• to the Contract with Garver Engineering, Inc. in the
amount of $231,750.00 for design and construction phase services for the construction of
the Mt. Sequoyah Water & Sewer Improvement Project. A copy of Amendment No. 1,
marked Exhibit "A" is attached hereto and made a part hereof.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby
approves a contingency of $15,000.00.
PASSED and APPROVED this 5th day of June, 2007.
APPROVED:
By:
DAN COODY, Mayo
ATTEST:
By
SONDRA E SMITH, City Clerk/Treasurer
AMENDMENT TO AGREEMENT FOR PROFESSIONAL ENGINEERING
SERVICES
CITY OF FAYETTEVILLE
FAYETTEVILLE, ARKANSAS
AMENDMENT NO. 1
Mount Sequoyah Water and Sewer Improvements
This Amendment No. 1, dated J(4M) 5' , 2007 shall
amend the original contract between the City of Fayetteville (Owner) and GARVER ENGINEERS,
LLC (Engineer), dated December 2, 2003 for professional engineering and surveying services in
connection with the Mount Sequoyah Water and Sewer Improvements. This Amendment No. 1 adds
professional engineering services for the Design, Bidding, and Construction Phase Services as
described herein.
The City of Fayetteville has approved and accepted as complete the work accomplished by Garver
under the original contract for the Study Phase.
The City of Fayetteville has reviewed the report prepared during the Study Phase and has selected
specific water and sewer line improvements. These specific water and sewer lines are as described in
Appendix B — Design, Bidding, and Construction Phase Services and are shown on Exhibit A.
The original contract is hereby modified as follows:
SECTION 2—BASIC SERVICES OF GARVER
Section 2.3 of the original contract shall be modified as follows:
2.3.1.1 The second sentence of this paragraph which states "Bid documents shall include required
forms for State Revolving Loan Fund funding." is hereby deleted from this contract.
2.3.2.2 U.S. Army Corps of Engineers — This section is hereby deleted from this contract, since no
environmental handling and documentation is included in this contract.
2.3.4 References to "startup, O&M manuals, and one-year performance evaluation" are hereby
deleted from this contract.
2.3.7 All references to geotechnical and other subsurface investigations and testing are hereby
deleted from this contract.
SECTION 6—PAYMENTS TO GARVER
Section 6.1 of the original contract is hereby amended as follows:
Contract Amendment No. I
Mount Sequoyah Water and Sewer Improvements
1 of 2 0396-1000
6.1.2 Design Phase Services
For the Scope of Services during the Design Phase described herein, CITY OF
FAYETTEVILLE shall pay GARVER the lump sum amount of $130,000. The unused
portion of this fee, due to delays beyond GARVER's control, will be increased annually with
the first increase effective on or about May 1, 2008.
6.1.3 Bidding Phase Services
For the Scope of Services during the Bidding Phase described herein, CITY OF
FAYETTEVILLE shall pay GARVER the lump sum amount of $8,000. The unused portion
of this fee, due to delays beyond GARVER's control, will be increased annually with the first
increase effective on or about May 1, 2008.
6.1.4 Construction Phase Services
For the Scope of Services during the Construction Phase described herein, CITY OF
FAYETTEVILLE shall pay GARVER the lump sum amount of $87,000. The unused portion
of this fee, due to delays beyond GARVER's control, will be increased annually with the first
increase effective on or about May 1, 2009.
6.1.5 In addition to the costs defined above, if directed by the CITY OF FAYETTEVILLE,
GARVER will hire ARKUPS for Utility Marking Services (estimated at $6,000) and WACO
for Property Record Research (estimated at $750). GARVER will pass the actual costs
through to the CITY OF FAYETTEVILLE, and the CITY OF FAYETTEVILLE will
reimburse GARVER for those costs.
IN TESTIMONY OF WHICH, this instrument has been executed on behalf of the Engineer, and has
been executed on behalf of the Owner, in three (3) counterparts, each of equal force, on the day and year
first above written.
OWNER
CITY OF FETTEVILLE
By:
Title:
ENGINEER
GARVER ENGINEERS, LLC
By:
Title: _
ATTEST: �,!,
`.G.ERK/ RsG
a••'\OTY O*
U• •PA• ;
;FAYETTEVILLE•
W.•
9�KAN`Y::•• �� a
Brock Hoskins
Vice President
ATTEST:
Contract Amendment No. 1 2 of 2
Mount Sequoyah Water and Sewer Improvements
0396-1000
APPENDIX B
AMENDMENT NO. 1
SCOPE OF SERVICES - DESIGN, BIDDING AND CONSTRUCTION PHASE
SERVICES
Mount Sequoyah Water and Sewer Improvements
This is Appendix B, referred to in and part of the Amendment No. 1 to the Agreement for
Professional Engineering Services between the CITY OF FAYETTEVILLE, Arkansas (CITY OF
FAYETTEVILLE) and Garver Engineers, LLC (GARVER).
PART A - EXTENT OF IMPROVEMENTS
This project will involve the installation of approximately 6,900 linear feet of waterline and 600
linear feet of sewer line in the Mount Sequoyah area as shown on the attached Exhibit "A". More
specifically, the extent of improvements shall generally be as listed below:
1. Assembly Road — from Andrew Avenue south to Dogwood Lane - 8 -inch waterline.
2. Andrew Avenue — approximately 270 -feet south of Assembly Road - add fire hydrant
assembly.
3. Dogwood Lane — from Assembly Road to approximately 1,100 -feet to the west to the
roadway bend to the north — 8 -inch waterline.
4. Crescent Drive — from Fletcher Avenue to approximately 470 -feet to the east to tie to the
Dogwood Lane waterline — 6 -inch or 8 -inch waterline.
5. Missouri Way — from Dogwood Lane waterline southwest approximately 560 -feet — 8 -inch
waterline.
6. Missouri Way— from approximately 100 -feet north of Dogwood Lane to approximately 350 -
feet southwest of Dogwood Lane — 8 -inch sanitary sewer.
7. West and South Skyline Drive — from Texas Way on the south to Wesley Road on the north —
8 -inch waterline.
8. East Skyline Drive — from North Skyline Drive south approximately 290 -feet — 8 -inch
waterline.
9. Summit Avenue — from Fletcher Avenue on the north to approximately 1,400 -feet to the
south — 6 -inch or 8 -inch waterline.
Water and sewer service lines, as appropriate, shall be extended to each adjacent residence in
accordance with CITY OF FAYETTEVILLE requirements.
The following contains a description of GARVER's Scope of Services in addition to that described in
the original Agreement for the Study Phase.
PART B—DESIGN PHASE
1. General
Generally, the scope of services for the Design Phase includes limited surveying, preliminary design,
final design, and preparation of certain property acquisition documents for improvements to specific
Contract Amendment No. 1 — Appendix B
Mount Sequoyah Water and Sewer Improvements
1 of 5 0396-1000
water and sewer improvements in the Mount Sequoyah area in Fayetteville, Arkansas. The
improvements will consist of the relocation and/or upsizing of existing water lines, placement of new
water and sewer lines, and tie-in of adjacent residents to the new or relocated water and sewer lines.
The improvements will be limited to the locations as indicated in PART A — EXTENT OF
IMPROVEMENTS and as described herein and shown on the attached Exhibit A.
2. Design Surveys
Garver's fee for Design Surveys is based on field surveys to supplement CITY OF FAYETTEVILLE
planimetrics with utility locations along the alignments as indicated in PART A — EXTENT OF
IMPROVEMENTS and as shown on the attached Exhibit A.
Field surveys will utilize radial topography methods, to locate any pertinent features or
improvements along the designated limits of the project. Drainage features, visible utilities,
underground utilities marked by their owners and/or representatives, and water meters will be
located.
-Permanent control points will be established along the alignment utilizing GPS methods in
combination with electronic total stations and data collectors noting the coordinates and elevations to
the nearest 0.01 foot. All survey data will be tied to the CITY OF FAYETTEVILLE's plane
coordinate system and all elevations will be tied to the National Geodetic Vertical Datum (NGVD)
1929.
If directed by the CITY OF FAYETTEVILLE, GARVER will hire ARKUPS for Utility Marking
Services. GARVER will pass the actual costs through to the CITY OF FAYETTEVILLE, and the
CITY OF FAYETTEVILLE will reimburse GARVER for those costs. GARVER will survey the
locations marked by ARKUPS and the utility owners. GARVER will not be responsible for the
completeness or accuracy of the markings made by ARKUPS or utility owners, nor will GARVER be
liable for costs incurred by CITY OF FAYETTEVILLE due to incomplete or inaccurate utility
markings.
3. Property Surveys
GARVER will locate existing monumentation representing right of way and/or easements for a
maximum of five properties based on record data which will be provided by the CITY OF
FAYETTEVILLE or an abstractor under a subconsultant agreement with GARVER.
4. Property Acquisition Documents
GARVER will provide mapping as required for preparing easement acquisition documents for CITY
OF FAYETTEVILLE's use in acquiring the property. Documentation will include a description of
temporary and permanent acquisition for each property. The fee for providing property acquisition
documentation is based on permanent right of way and temporary construction easements for no more
than 5 properties. The City will be responsible for acquiring right of entry to properties as required to
complete individual connections to new utility mains. Property acquisition document preparation will
begin after receiving CITY OF FAYETTEVILLE's comments from the Preliminary Design review.
5. Coordination
GARVER will furnish plans to all known utility owners potentially affected by the project at each
stage of plan development. GARVER shall conduct coordination meetings among all known affected
utility owners to enable them to coordinate efforts for any necessary utility relocation. GARVER will
Contract Amendment No. 1 — Appendix B
Mount Sequoyah Water and Sewer Improvements
2 of 5 0396-1000
•
include the surveyed locations of the observable and marked utilities in the construction plans.
GARVER will also include, as provided by the utility companies, proposed and/or relocated utility
information in the construction plans. GARVER will attend coordination meetings with CITY OF
FAYETTEVILLE and other agencies as required.
6. Preliminary Design
GARVER will perform a preliminary design and submit a preliminary opinion of probable
construction cost and preliminary plans to include the known utilities, roadways, property lines as
shown on the CITY OF FAYETTEVILLE GIS, relevant structures, relevant trees and shrubs, and the
horizontal alignments of all proposed water improvements and the horizontal and vertical alignments
of all proposed sewer improvements. GARVER will meet with CITY OF FAYETTEVILLE to
discuss the design before proceeding with Final Design. GARVER-wilt not continue with Final
Design until the Preliminary Design is approved by CITY OF FAYETTEVILLE in writing.
7. Final Design
GARVER will perform final design and shall prepare construction plans and specifications and final
construction details and quantities, special provisions, and an opinion of probable construction cost.
GARVER will make a final field inspection with CITY OF FAYETTEVILLE; and shall make minor
changes to the final plans as a result of the final field inspection. CITY OF FAYETTEVILLE will
furnish GARVER standard construction details and specifications in electronic format for
GARVER's use.
GARVER will make the necessary submittals to the Arkansas Department of Health. CITY OF
FAYETTEVILLE will reimburse GARVER for payment of the Department of Health review fee in
addition to the Lump Sum fee for services described herein.
PART C — BIDDING SERVICES
During the bidding phase of the project, GARVER will dispense construction contract documents to
prospective bidders (at the approximate cost of reproduction and handling), support the contract
documents by preparing addenda as appropriate, participate in a pre-bid meeting if necessary, attend the
bid opening, prepare bid tabulation, evaluate bids, recommend award, and prepare construction
contracts.
PART D — CONSTRUCTION PHASE SERVICES
During the construction phase of work, GARVER will accomplish the following:
1. Issue a Notice to Proceed letter to the Contractor and attend preconstruction meeting, which
will be combined with the utilities coordination meeting.
2. Review the Contractor's progress payment requests based on the actual quantities of contract
items completed and accepted, and will make a recommendation to CITY OF
FAYETTEVILLE regarding payment.
3. Attend progress/coordination meetings with CITY OF FAYETTEVILLE/Contractor.
4. Evaluate and respond to construction material submittals and shop drawings. Corrections or
comments made by GARVER on the shop drawings during this review will not relieve
Contract Amendment No. 1 — Appendix B
Mount Sequoyah Water and Sewer Improvements
3 of 5 0396-1000
Contractor from compliance with requirements of the drawings and specifications. The check
will only be for review of general conformance with the design concept of the project and
general compliance with the information given in the contract documents. The Contractor
will be responsible for confirming and correlating all quantities and dimensions, selecting
fabrication processes and techniques of construction, coordinating his work with that of all
other trades, and performing his work in a safe and satisfactory manner.
5. Maintain a set of working drawings and prepare and furnish record drawings.
6. Provide part-time resident construction observation services for the 180 -calendar -day
construction contract performance time. The proposed fee is based on approximately 4 hours
per day, 5 days per week, during the 180 -calendar -day construction contract performance
time. If the construction time extends beyond the time established in this agreement or if
CITY OF FAYETTEVILLE wishes to increase the time or frequency of the observation,
CITY OF FAYETTEVILLE will pay GARVER an additional fee agreed to by CITY OF
FAYETTEVILLE and GARVER.
7.. When authorized by CITY OF FAYETTEVILLE, prepare change orders for changes in the
work from that originally provided for in the construction contract documents. If redesign or
substantial engineering or surveying is required in the preparation of these change order
documents, CITY OF FAYETTEVILLE will pay GARVER an additional fee to be agreed
upon by CITY OF FAYETTEVILLE and GARVER.
8. Participate in final project inspection, prepare punch list, review final project closing
documents, and submit final pay request.
Construction observation services will be provided by GARVER's Resident Project Representative,
who will provide or accomplish the following:
• Consult with and advise CITY OF FAYETTEVILLE during the construction period.
• Coordinate with the firm providing construction materials quality assurance testing under
separate contract with CITY OF FAYETTEVILLE.
• Maintain a file of quantities incorporated into the work, test reports, certifications, shop
drawings and submittals, and other appropriate information.
• Maintain a project diary which will contain information pertinent to each site visit including
date and weather conditions, names of important visitors, construction work in progress and
location, size of Contractor's work force and equipment in use, number of hours worked by
Contractor's forces, and substance of important conversations with the Contractor.
In performing construction observation services, GARVER will endeavor to protect CITY OF
FAYETTEVILLE against defects and deficiencies in the work of the Contractor(s); but GARVER cannot
guarantee the performance of the Contractor(s), nor be responsible for the actual supervision of
construction operations or for the safety measures that the Contractor(s) takes or should take. However,
if at any time during construction GARVER observes that the Contractor's work does not comply
with the construction contract documents, GARVER will immediately notify the Contractor of such
non-compliance and instruct him to correct the deficiency and/or stop work, as appropriate for the
situation. GARVER will also record the observance, the discussion, and the actions taken. If the
Contractor continues without satisfactory corrective action, GARVER will notify CITY OF
FAYETTEVILLE immediately, so that appropriate action under CITY OF FAYETTEVILLE's
contract with the Contractor can be taken.
Contract Amendment No. 1 — Appendix B
Mount Sequoyah. Water and Sewer Improvements
4 of 5 0396-1000
PART E - PROJECT DELIVERABLES
The following will be submitted to CITY OF FAYETTEVILLE, or others as indicated, by GARVER:
1. Three copies of the Preliminary Plans with opinion of probable construction cost.
2. One copy of half -sized Preliminary Plans to each potentially affected utility company.
3. Three copies of the Final Plans, Special Conditions which amend, modify, or clarify CITY
OF FAYETTEVILLE Standard Specifications, and an opinion of probable construction cost.
4. Ten copies of the Final Bid Documents and an opinion of probable construction cost.
5. One copy of half -sized revised Final Plans to each potentially affected utility company.
6. Three copies of the right-of-way acquisition documents.
7. Electronic files as requested.
PART F — EXTRA WORK
The following items are not included under this agreement but will be considered as extra work:
1. Redesign for CITY OF FAYETTEVILLE's convenience or due to changed conditions after
previous direction or approval.
2. Submittals or deliverables in addition to those listed in PART E.
3. Pavement Design.
4. Design of any utilities relocation other than water and sewer.
5. Retaining wall or other significant structural design.
6. Construction materials testing.
7. Environmental Handling and Documentation, including wetlands identification or mitigation
plans or other work related to environmentally or historically (culturally) significant items.
8. Coordination with FEMA and preparation/submittal of a CLOMR and/or LOMR.
9. Survey crew time for field checking quantities, contractor's layout, etc.
Extra Work will be as directed by CITY OF FAYETTEVILLE in writing for an additional fee as agreed
upon by CITY OF FAYETTEVILLE and GARVER.
PART G — SCHEDULE
GARVER will begin work under this agreement within ten days of written authorization and complete
the scope of work in substantial conformance to the attached schedule, assuming meetings are
completed, as needed, with appropriate direction provided by the CITY OF FAYETTEVILLE.
I. Design Surveys — to be completed 60 calendar days after Notice to Proceed.
2. Property Surveys — to be completed 20 calendar days after completion of Design Surveys.
3. Preliminary Design — to be completed 60 calendar days after completion of Design Surveys.
4. Acquisition Documents — to be completed 20 calendar days after City approval of
Preliminary Design.
5. Final Design — to be completed 60 calendar days after City approval of Preliminary Design.
Contract Amendment No. 1 — Appendix B
MountSequoyah Water and Sewer Improvements
5 of 5 0396-1000
PROPOSED WATER
FASTING WATER
PROPOSED SEWER
EXISTING SEWER
PROPOSED ABANDONMENT
Shannon Jones
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
5 -Jun -07
City Council Meeting Date
Engineering
Division
Action Required:
126-5
CaeGultertero
/46
Water/Wastewater
Department
Approval of an amendment to the Engineering contract with Garver Engineering, Inc., in the amount of $231,750.00, for Design
and Construction Phase Services pertaining to Construction of the Mt. Sequoyah Water & Sewer Improvement Project, and
approve a contingency of $15,000.00. Funds are available in the 2007 project budget.
$246,750
Cost of this request
5400.5600.5808.00
Account Number
01023.10
1,722,139
Category / Project Budget
Funds Used to Date
$ 1,722,139
Project Number Remaining Balance
Budgeted Item XX Budget Adjustment Attached
Mount Sequoyah W&S Upgrade
Program Category / Project Name
Water and Wastewater
Program / Project Category Name
Water/Sewer
Fund Name
Depa
ent Dector
City At
•
rney
Finance and Internal Service Director
Mayor
LS -Mk/ t3
Date
07
Dafe
5. 4 --
Date
Date
Previous Ordinance or Resolution #V 181-03
Original Contract Date:
Original Contract Number:
12/2/2003
940
Comments:
City Council Meeting of June 5, 2007
CITY COUNCIL AGENDA MEMO
To: Fayetteville City Council
Thru: Mayor Dan Coody
Fayetteville Sewer Committ
From: Shannon Jones, Water & Waste a er Staff Engineer 54).3 -
Date: 14 May 2007
Subject: Approval of an amendment to the Engineering contract with Garver Engineenng, Inc., in the
amount of $231,750.00, for Design and Construction Phase Services pertaining to Construction of the
Mt. Sequoyah Water & Sewer Improvement Project, and approve a contingency of $15,000.00. Funds
are available in the 2007 project budget.
RECOMMENDATION
Fayetteville City Administration recommends approval of an amendment to the Engineering contract with
Garver Engineers, Inc., in the amount of $231,750.00, for Design and Construction Phase Services pertaining to
Construction of the Mt. Sequoyah Water & Sewer Improvement Project, and approve a contingency of
$15,000.00.
BACKGROUND
This project involves installing approximately 6,900' of water and 600' of sewer line in the Mount Sequoyah
area. The objective is to replace existing, old water and sewer mains that are undersized and/or located
underneath houses built after the original lines were installed. Where this is the case, new meters and services
will be installed. Garver Engineers has performed preliminary engineering and field surveys for this project. A
change order is now required for fmal engineering design.
DISCUSSION
Garver has performed preliminary design work for the project. Executing the amendment to have Garver design
this work, and continuation of construction phase services with this firm (including submittal review,
construction inspection, and general resident engineer services) will provide the City with continued responsible
charge and subsequent engineering responsibility by a single, consistent entity. Garver has been working well
with the East Line portion of the WSIP project Their services have been conducted in a timely, professional
manner and we have every reason to believe that this track record will continue throughout construction and
post -construction phase activities for this project as well
BUDGET IMPACT
Funds are available in the 2007 project budget.
MtSequoyah Garver Design -Const Phase CCMemo Jun07.doc
RESOLUTION NO.
A RESOLUTION APPROVING CONTRACT AMENDMENT No. 1
TO THE CONTRACT WITH GARVER ENGINEERING, INC. IN
THE AMOUNT OF $231,750.00 FOR DESIGN AND
CONSTRUCTION PHASE SERVICES FOR THE CONSTRUCTION
OF THE MT. SEQUOYAH WATER & SEWER IMPROVEMENT
PROJECT, AND APPROVING A CONTINGENCY OF $15,000.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Faye.
hereby approves Amendment No. 1 to the Contract w' 4e '
Inc. in the amount of $231,750.00 for design and co - 4 on :''
the construction of the Mt. Sequoyah Water & Sewe
copy of Amendment No. 1, marked Exhi
part hereof.
Section 2.
hereby approves a c
kansas
eering,
ces for
ject. A
ade a
Fayetteville Arkansas
ATTEST:
2007.
By:
ODY, Mayor SONDRA E SMITH, City Clerk/Treasurer
6.8.07) Clarice Pearman - Res. 96-07
Page 1
From:
To:
Date:
Subject:
Attachments:
Clarice Pearman
Jones, Shannon
6.8.07 10:24 AM
Res. 96-07
96-07 Garver Engineering Amdmt 1.pdf
CC: Audit
Shannon,
Attached Is a copy of the above resolution passed by City Council, lune 5, 2007. I am forwarding via interoffice mail a two of the
three original agreement. Please let me know if there is anything else needed.
Have a good day.
Thanks.
Clarice
Clarice Buffalohead-Pearman, CMC
City Clerk/Treasurer Division
113 West Mountain
Fayetteville, AR 72701
479-575-8309
cp e a rm a n e ci. f a yettevi l l e. a r. u s
David Jurgens
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
Mayor's Approval
City Council Meeting Date -UA
Agenda Items Only
Water & Sewer
Division
Action Required:
'►le w61U-0-7
Utilities
Department
Approval of Amendment #2 to the Engineering Contract with Garver Engineers in the amount of $35,000 from the
Council approved $50,000 Project Contingency for Mount Sequoyah Water and Sewer Improvements.
35,000.00
Cost of this request
5400.5600.5808.00
Account Number
01023.1
Project Number
Budgeted Item
>«
50,000.00
Category / Project Budget
Mt Sequoyah W&S Improvements
Program Category / Project Name
Water & Wastewater
Funds Used to Date Program / Project Category Name
50,000.00 Water / Sewer
Remaining Balance Fund Name
. Budget Adjustment Attached
Deparinr t Director
Date
Previous Ordinance or Resolution # 96-07
Original Contract Date: 6/52007
940
22 3t al Original Contract Number.
City Attorney 1 Date
locac LL
Finance and Internal Services Director
oc1-x3 - Zoog
Date
lM
Date
ChieYof Staff
•
/Ya.6ltvg
Da e
Received in City
Clerk's Office
t4 tort/
Comments:
Revised January 15, 200
Item Requiring Mayor's Approval
To: Mayor Lioneld Jordan
Tlrru: Don Marr, Chief of Staff
David Jurgens, Utilities Director
From: Sid Norbash, Staff Engineer
Date: October 13, 2009
Subject: (1) Change Order No.2 for Mt. Sequoyah W/S Improvements Project /
Construction Contract
(2) Related Engineering Contract Amendment it 2
RECOMMENDATION
Staff recommends approval.
BACKGROUND
This is a budgeted project under construction. In the past Change Order # l has been
executed. This Change Order did not change the cost of the contract but did add 14
calendar days to the time of the contract.
There were two under ground concrete tanks at Mt. Sequoyah Garden Parks that needed
to be filled-in. Staff worked out an agreement with the contractor to use the excavated
dirt from this project to fill these tanks at no cost to the City. This change order added 14
calendar days to the contract time, to allow for the demolition of the top of the tanks.
DISCUSSION
The circumstances in the field determined that it was not necessary to construct one
segment of the water lines designated as Line "D". Also not to be constructed was Sewer
Line "1" (300 feet) and three manholes.
At this time Staff recommended to construct a much needed 8" water line in this project
area to extend from Dogwood Ln. to Lafayette St. to allow the Water & Sewer Division
to construct a 2" water line in place of the existing inadequate and leaky 1 1/4"
galvanized line. This line serves 10 residences, which have extremely low water pressure.
r
Because of weather related delays, unexpected changes in the field, and addition of 225
feet of 8" water line to the contract, 48 additional days arc being added to the contract
time. For more information please refer to attached Change Order #2 to the construction
contract.
Although Change Order #2 decreases the contract amount by $10,027.17, because of the
addition of 48 extra days the Engineering Contract is being amended to adjust for the cost
of daily inspections and other services. This addition is in the amount of $35,000, which
is an average daily inspection of 4 hours per day. (Please see attached Engineering
Contract Amendment #2 for details).
BUDGET IMPACT
This is a reduction of $10,027.17 to the construction contract, however, it does affect the
Engineering fees for the construction management because additional days are granted to
the contractor for construction of the added water line.
A separate Engineering Contract Amendment is attached for approval as well. This
Amendment will increase the cost by $35,000.
Council has approved a project contingency of $50,000, which has not been used at all.
Net affect of the change is a project cost increase of $24,972.83
DJ/sn
Attachment: 2
STANDARD AMENDMENT TO AGREEMENT FOR PROFESSIONAL
ENGINEERING SERVICES
CITY OF FAYETTEVILLE
FAYETTEVILLE, ARKANSAS
Project No. 0396-1000
CONTRACT AMENDMENT NO. 2
This Contract Amendment No. 2, dated ova_ 27 2009 shall amend the original
contract between the City of Fayetteville (Owner) and Garver Engineers, LLC (Engineer), dated
December 2, 2003 referred to in the following paragraphs as the original contract. This contract
amendment changes the original contract party from Garver Engineers, LLC to Garver, LLC.
This Contract Amendment No. 2 increases the time of construction phase services for the water and
sanitary sewer improvements located in Fayetteville, Arkansas for the Mount Sequoyah Water and
Sewer Improvements described in Amendment No. 1 to the original contract dated June 5, 2007.
The original contract is hereby modified as follows:
SECTION 2 — BASIC SERVICES OF GARVER
Appendix B, Part D — Construction Phase Services of Amendment No.1 to the original contract is
hereby amended as follows:
6. Revise "180 -calendar -day" to "280 -calendar -day" at the two locations in the first and second
sentence of the paragraph.
SECTION 6 — PAYMENTS TO GARVER
Section 6.1.4 Construction Phase Services of Amendment No.1 to the original contract is hereby
amended as follows:
6.1.4 Revise "$87,000" to "122,000" in the first sentence of the paragraph.
Contract Amendment No. 2 1 of 2 0396-1000
Mount Sequoyah Water and Sewer Improvements
•
This Agreement may be executed in two (2) or more counterparts each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
OWNER
CITY OE AYETTEVILLL�E GARVE LLC
By: � �`K~� By:
ENGINEER
Title: frtayo r
ATTEST: \&AA
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Title: 92. VIfk PrzaIAe.t�IT
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Sondra Smith, City C1eg,7o%IAa0
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Contract Amendment No. 2 2 of 2 0396-1000
Mount Scquoyah Water and Sewer Improvements