HomeMy WebLinkAbout81-07 RESOLUTION•
•
RESOLUTION NO. 81-07
A RESOLUTION RESCINDING RESOLUTION #68-07;
AWARDING A PORTION OF BID #07-32 TO SCOTT
CONSTRUCTION EQUIPMENT FOR THE PURCHASE OF ONE
(1) TRENCH ROLLER IN THE AMOUNT OF $30,202.18 AND TO
HERTZ EQUIPMENT FOR THE PURCHASE OF ONE (1)
TRAILER TO HAUL THE TRENCH ROLLER IN THE AMOUNT
OF $3,835.96, BOTH FOR USE BY THE WATER & SEWER
DIVISION; AND APPROVING A BUDGET ADJUSTMENT IN
THE AMOUNT OF $34,400.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That Resolution #68-07, dated April 17, 2007, is hereby
rescinded.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby awards a portion of Bid #07-32 to Scott Construction Equipment for the
purchase of one (1) Trench Roller in the amount of $30,202.18 for use by the
Water & Sewer Division.
Section 3. That the City Council of the City of Fayetteville, Arkansas
hereby awards a portion of Bid #07-32 to Hertz Equipment for the purchase of
one (1) trailer to haul the Trench Roller in the amount of $3,835.96 for use by the
Water & Sewer Division.
Section 4. That the City Council of the City of Fayetteville, Arkan ............
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hereby approves a Budget Adjustment in the amount of $34,400.00. . \ •• • ••o S,,',,
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•FAYETTEVILLE:
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PASSED and APPROVED this 1sL day of May, 2007
APPROVED:
ATTEST:
By: By:
DAN COODY, Mayor
SONDRA E. SMITH, City Clerk/Treasurer
•
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2007 -
Department: Operations
Division: Fleet Operations
Program: Capital Expenditures
Date Requested
3/27/2007
Adjustment Number
Project or Item Added/Increased:
Increase the Construction Equipment project #02077 by
$34,400 to provide the total amount needed to purchase a
trench roller with trailer as an expansion for Water & Sewer
Division. Fleet is recognizing
revenue due to a transfer from Water & Sewer.
Project or Item Deleted/Reduced:
Funds are budgeted and available in Water & Sewer
accounts 5400.5610.5801.00 .
Justification of this Increase:
This expansion was approved in the budget process. Funds
were not put into Fleet's expense account, but were put into
Water & Sewer Fixed Asset account.
•
Justification of this Decrease:
There are sufficient funds available for this purchase and to
meet City policy and objectives.
Increase Expense Budget (Decrease Revenue Budget)
Account Name Account Number Amount Project Number
Vehicles and equipment
9700 1920 5802 00 34,400 02077 1
Transfer to Shop 5400 5610 7602 - 70
Account Name
34,400 07011 1
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
Fixed assets
Trans from Water & Sewer
5400 5610 5801 00 34,400
Project Number
07011 1
9700 0970 6602 40 .34,400 .02077 1
Approval Signatures
aelersi..a)
Requested By j .. Date
,.:
et anager
Date
Departmen"5F' or
Date
%Rua 4 5-
Finance & Interna a.. -ces Dire or
n r
Mayor
Date
to
Budget Office Use Only
A 13
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
/D J E
Initial Date
Initial Date
• Initial Date
David Bragg
Submitted By
City of Fayetteville
Staff\Review Form
City Council Agenda Items
Contracts
1 -May -07
City Council Meeting Date
Fleet Operations
Division
Action Required:
Operations
Department
A resolution (correcting resolution 68-07) awarding bid #07-32 to Scott Construction Equipment of Springdale in the
amount of $30,202:18 for the purchase of one trench roller and to Hertz Equipment in the amount of $3,835.96 (plus
tax) for the purchase of a trailer to haul -the trench roller, and a budget adjustment to move funds to the Fleet
expense account. Both items are for use by Water & Sewer Division.
$34,400.00
Cost of this request
9700.1920.5802.00
Account Number
02077.1
Project Number
Budgeted Item
X
$
224,109.00
Category/Project Budget
18,664.00
Funds Used to Date
205,445.00
Remaining Balance
Budget Adjustment Attached
X
Construction Equipment
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
Department Director
+2407
Date
:r -D9 f
City Attorney Date
Q CLL
Finance and Internal Service Director
25-07
Date
42 -ch
Mayor
Date
Previous Ordinance or Resolution #
Original Contract Date.
Original Contract Number:
61-07
Comments:
•
yeevllleeS
Interdepartmental Correspondence
FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
•
•
To: Mayor/City Council
Thru: Gary Dumas, Director of Operations
From: David Bragg, Fleet Operations Superintendent
Date: April 24, 2007
Subject: Purchase of one Trench Roller and Trailer
RECOMMENDATION: That City Council approve a resolution (correcting resolution 68-07) for
the purchase of one trench roller from Scott Construction Equipment and a trader from Hertz
Equipment for use by Water & Sewer Division.
BACKGROUND: Bid #07-32 was opened on March 16, 2007 for one trench roller and trailer for
assignment to the Water and Sewer Division. Five bid responses were received A detailed
tabulation sheet is attached. When this item was originally presented to Council on Apnl 17th,
the memo correctly stated that United Rentals had withdrawn their bid, however, the Agenda
Request and the resultant resolution 68-07 (attached) mistakenly listed United Rentals as the
vendor for the roller. This Agenda Request is to correct that error and award the roller bid to
Scott Construction Equipment. The trailer bid was correctly awarded to Hertz
ITEM 1 - ROLLER:
The lowest bid from United Rentals was withdrawn by the bidder because a specified extra set
of drums was omitted from the pncing.
The lowest remaining bid from Scott Construction Equipment of Springdale meets all
specifications. I recommend acceptance of the roller bid from Scott Construction Equipment in
the amount of $30,202 18 plus tax.
ITEM 2 - TRAILER:
•
The lowest bid from Hertz Equipment of Springdale meets all specifications.
I recommend acceptance of the trailer bid from Hertz Equipment in the amount of $3,835.96
plus tax.
These units are expansion equipment approved in the 2007 budget. Funds are budgeted and
available in Water and Sewer accounts 5610-5400 and 5400-4000-5210-00. A budget
adjustment will be requested to transfer the necessary funds to Fleet 2007 CIP budget, Project
02077, Construction Equipment.
This purchase was approved by the Equipment Committee at the meeting on March 27, 2007.
RESOLUTION NO.
A RESOLUTION RESCINDING RESOLUTION #68-07;
AWARDING A PORTION OF BID #07-32 TO SCOTT
CONSTRUCTION EQUIPMENT FOR THE PURCHASE OF ONE
(1) TRENCH ROLLER IN THE AMOUNT OF $30,202.18 AND TO
HERTZ EQUIPMENT FOR THE PURCHASE OF ONE (1)
TRAILER TO HAUL THE TRENCH ROLLER IN THE AMOUNT
OF $3,835.96, BOTH FOR USE BY THE WATER & SEWER
DIVISION; AND APPROVING A BUDGET ADJUSTMENT IN
THE AMOUNT OF $34,400.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That Resolution #68-07, dated April 17, 2007, is hereby
rescinded.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby awards a portion of Bid #07-32 to Scott Construction Equipment the
purchase of one (1) Trench Roller in the amount of $30,202.18 fprue'bth
Water & Sewer Division.
Section 3. That the City Council of the City ofq ayetteville, A,rl nsas
hereby awards a portion of Bid #07-32 to Hertz Equip e t ffof the purch se of
one (1) trailer to haul the Trench Roller in het mount of $3.8- 5 96 for use I y the
Water & Sewer Division.
Section 4. That
hereby a.pro'ves a Bu
ity .f Fayetteville, Arkansas
e � mount of,$$j 4b0.00.
By: Wi y
DAN.COODY, Mayor
day ol:»KIIay, 2007.
ATTEST -
By:
SONDRA E. SMITH, City Clerk/Treasurer
(4/24/2007) Lana Broyles - 0117 001.pdf Page
1
RESOLUTION NO. 68-07
ON AWARDING A PORTION OF BID #0732 T4 -UNITED) Soor-
P FAYETTEVILLE FOR THE PURCHASE OF ONE (1) 6.4s,e-re
ROLLER IN THE AMOUNT OF $30,202.18 AND TO HERTZ
EQUIPMENT FOR THE PURCHASE OF ONE (1) TRAILER TO HAUL
THE TRENCH ROLLER :IN THE AMOUNT OP $3,835.96, BOTH FOR
USE BY THE WATER ..& SEWER DIVISION; AND APPROVING A
BUDGET ADJUSTMENT IN THE AMOUNT OF $34,400.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
awards a portion of Bid #07-32 to United Rental of Fayetteville for the purchase of one
(1) Trench Roller in the amount of $30,202.18 for use by the Water & Sewer Division.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby
awards a portion of Bid #07-32 to Hertz Equipment for the purchase of one (1) trailer to
haul the Trench Roller in the amount of $3,835.96 for use by the Water & Sewer
Division.
Scttion 3. That the City Council of the City of Fayetteville, Arkansas hereby
approves a budget adjustment in the amount of $34,400.00.
PASSED and APPROVED this 17th day of April, 2007.
APPROVED: ATTEST:
By:
DAN COODY, Mayor
By:
eel I t
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SONDRA SMITH, City Clerk/Treasurer
•
FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
Equipment Committee Correspondence
TO: City of Fayetteville, Equipment Committee
Bobby Ferrell, Chairman Adella Gray
Kyle Cook Lioneld Jordan
FROM: David Bragg, Fleet Operations Supt
DATE: March 21, 2007
SUBJECT: Award of Bid 07-32
Bid #07-32 was opened on March 16, 2007 for one trench roller and trailer for assignment to the
Water and Sewer Division. Five bid responses were received A detailed tabulation sheet is attached.
ITEM 1 - ROLLER:
• The lowest bid from United Rentals was withdrawn by the bidder because a specified extra set of
drums was omitted from the pncing.
The lowest remaining bid from Scott Construction Equipment of Springdale meets all specifications.
recommend acceptance of the roller bid from Scott Construction Equipment in the amount of
$30,202.18 plus tax
ITEM 2 - TRAILER:
The lowest bid from Hertz Equipment of Springdale meets all specifications.
I recommend acceptance of the trailer bid from Hertz Equipment in the amount of $3,835.96 plus tax.
These units are expansion equipment approved in the 2007 budget.
Funds are budgeted and available in Water and Sewer accounts 5610-5400 and 5400-4000-5210-00.
A budget adjustment will be requested to transfer the necessary funds to Fleet 2007 CIP budget,
Project 02077, Construction Equipment.
Cc:
Gary Dumas
®p6a v[- ?
3/27/t007
Date:
4/24/2007
Expected Delivery Date:
Quotes Attached
Yes:_ No:
Fixed Asset #
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager:
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Requisition No.
P.O Number
Mail
Yes: No:_XX_
Taxable
Yes: XX No:
Divison. Fled Approval
Extension:
495
4
s
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C°
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N
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O
N
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City Of Fayetteville
(Not a Purchase Order)
Vendor Name:
SCOTT CONSTRUCTION EQUIPMENT
Fob Point:
Zip Code Ship to code:
050
Requester's Employee #
2256
Account Numbers •
9700.1920.5802.00
State:
Extended Cost
$30,202.18
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$0.00
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$0.00
0
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Unit Cost
CO
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N
0
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Vendor#
3482
N
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Q
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'Requester
Unit of Issue
EA
Q
W
4
W
EA
EA
EA
4
W
EA
EA
Q
W
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Quantity
r
1 Description
2007 WACKER RT82-SC TRENCH
ROLLER PER SPECS ON BID
#07.32, TO BE UNIT #814
FIXED ASSET #700814
Shipping/Handling
N
•- N C) V' c0 CO CO O) 0
Date:
4/24/2007
Expected Delivery Date:
(Quotes Attached — I
Yes: No:
Fixed Asset #
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager:
Inventory #
Requisition No.
P.O Number
R
Z
Taxable
Yes: XX No:
Divisor ad Approval
Extension:
495
�Project/Subpro ect #
02077.1
N
2j
City Of Fayetteville
(Not a Purchase Order)
Vendor Name:
HERTZ EQUIPMENT RENTAL
Fob Point:
II
Zip Code Ship to code:
050
Requester's Employee #
2256
Account Numbers
9700.1920.5802.00
N
yo
co
Extended Cost
COco
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MWaAC
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0
O
0
O
W
0
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0
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MW
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0
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0
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N
0
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$0.00
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Vendor #
88490
N
0
N
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!Requester
Unit of Issue
Q
W
EA
EA
EA
EA
EA
EA
Q
W
EA
EA
Lot
Quantity
r
1 Description•
2007 FELLING FT -3T TRAILER
TO HAUL TRENCH ROLLER PER
BID #07-32, TO BE UNIT #9096
Shipping/Handling
Item
r N CO V -a0 CO r CO 0) O
(5/7/2007) Lisa Branson - Res 81-07 Page 1
From: Lisa Branson
To: Bragg, David
Date: 5/7/2007 11:22 AM
Subject: Res 81-07
Attachments: 81-07 Scott Construction.pdf
CC:
David,
Audit,; Fell, Barbara; Vice, Peggy
Attached is a copy of the above resolution that was passed by City Council May 1, 2007. I will forward to Budget &
Research the original budget adjustment. I will also forward to Purchasing your original purchase requisition. If anything
else is needed please let me know.
Have a great day!
Thanks,
Lisa
Lisa Branson
City of Fayetteville
City Clerk's Division
113 W Mountain
Fayetteville, AR 72701
(479) 575-8323
Ibranson@clfayetteville.ar.us