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Home My WebLink About70-07 RESOLUTIONRESOLUTION NO. 70-07 A RESOLUTION AUTHORIZING THE SOLID WASTE & RECYCLING DIVISION TO ACCEPT A RECYCLING GRANT FROM THE BOSTON MOUNTAIN SOLID WASTE DISTRICT IN THE AMOUNT OF $81,605.00 TO PARTIALLY FUND THE PURCHASE OF A NEW BALER FOR THE RECYCLING CENTER. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Solid Waste & Recycling Division to accept a Recycling Grant from the Boston Mountain Solid Waste District in the amount of $81,605.00 to partially fund the purchase. of a new baler for the Recycling Center. `" °`"1VTRfff" ff PASSED and APPROVED this 17th day of April, 2007. APPROVED: By: A it till la By: Ar -414-a—• DA COODY, Mayo SONDRA SMITH, City Clerk/Treasurer ATTEST: SoR 'c :FAYETTEVILLE: ,9s191,KANSP>J�;.` et'�„�GTON C'.`%. /►MMS' „�� • Brian Pugh Submitted By City of Fayetteville Staff Review Form City Council Agenda Items or Contracts April 17, 2007 City Council Meeting Date Solid Waste and Recycling Division Action Required: ,865 y%i7 /07 70-07 22 /2&4,, ,pocl e f, Operations Department A resolution authorizing the Solid Waste & Recycling Division to accept a grant from the Boston Mountain Solid Waste District in the amount of $81,605.00 to assist in the purchase of a new baler for the recycling center. (81,605.00) Cost of this request 5500.0950.4302.00 Account Number 07017 Project Number Budgeted Item X 240,000.00 Category/Project Budget Funds Used to Date 240, 000.00 Remaining Balance Budget Adjustment Attached Recycling Baler Program Category / Protect Name Solid Waste Improvements Program / Project Category Name Solid Waste Fund Name r4 Department Di ector 3-29 c'1 Date SD9 tielak°°) City Attorney Finance and Internal Service Director Date (Comments: Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in Ey NTE er�k'' Office Received in Mayor's Office City Council Agenda Item To: Mayor and City Council From: Gary Duma Through: Date: Brian Pugh March 29`h, 2007 Subject: A resolution authorizing the Solid Waste and Recycling Division to accept a recycling grant in the amount of $81,605 for purchasing a new recycling baler. Recommendation: Staff recommends authorizing a resolution to accept the recycling grant for $81,605 to help with the purchase of a new recycling baler. Background: Staff applied for a recycling grant with the Boston Mountain Solid Waste District in the amount of $32,599 and also had recycling grant funds left from previous awards in the amount of $49,006 that are available to help purchase a new recycling baler for the recycling program. Discussion: The current recycling baler is approximately 16 years old. During hot summer months the baler will shut down when overheated and delays baling operations at the recycling center. Due to the large volume of materials being recycled through the program, downtime is not acceptable. Newer balers also have features such as modems that allow the operator to contact the manufacturer over the phone to diagnose a problem with the baler instead of having a service call. Other features such as a bale separation door will improve the baling of plastics allowing for more dense bales which make it easier to load trailers to 40,000 lbs thereby decreasing the chances of being charged a freight charge for loads under 40,000 lbs. Along with a letter from the Boston Mountain Solid Waste District, attached with this request is a grant application and signed change order forms for this request. A new baler will allow the Division to move forward in keeping up with expected increases in tonnage through the recycling program. Budget Impact: This is not a matching grant; however, the remainder of the costs will be incurred by the City through CIP project number 07017 — Recycling Baler. There is $240,000 approved for the purchase of the recycling baler of which $81,605 is expected from the grant. 1 of 1 3/29/2007 11:14:47 AM RESOLUTION NO. A RESOLUTION AUTHORIZING THE SOLID WASTE & RECYCLING DIVISION TO ACCEPT A RECYCLING GRANT FROM THE BOSTON MOUNTAIN SOLID WASTE DISTRICT IN THE AMOUNTOI1 $81,605.00 TO PARTIALLY FUND THE PURCHASE OF A NE'1>r ITER FOR THE RECYCLING CENTER. BE IT RESOLVED BY THE FAYETTEVILLE, ARKANSAS: CITY COUNT]?! OF THE CI Y OF ity Fa "tteville Arkan "ereb n to accep a,itecycling Gran rom the Section 1. That the City Council o ;the ty ye a y authorizes the Solid Wast W ec cling D' `& i � Boston Mountain S liii l aste District in th am unt of $8 ,665.00 to partially fund the purchase.,of-a-new ba1r for tthhl 4cyclingtCen r PASSED and API A ED this 1#70. day of , 2007. PROVED: TTEST: By: r By: UAN'COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer • Brian Pugh, The City of Fayetteville currently has a Recycling Baler grant (BMT -06-06) with a remaining balance of $32,599.00. They have also been approved for change orders on the following grants in the following amounts: Grant name Drop Off Igloo Grant Glass Pulveriser Grant Drop Off Container Grant Bagging Equipment Grant Storage Container Grant Composting Equip Grant Grant number FCO -03-00 TCO -05-02 TCO -20-03 TCO -16-04 TCO -15-04 BMT -12-05 Remaining Amounts $50.5.0 $12,675.00 $3,251.00 $29.00 $8,000.00 $25000.00 These change orders have been signed and approved for the remaining funds to be used to assist in the purchase of a new baler for recycling purposes_ With the additional funds the total amount available for purchase of baler is $81,604.50 Should you have any questions, please don't hesitate to call me at (479) 846-3005. Todd Frost — Deputy Director of BMSWD • (479) 846-3005 11398 Bond Rd. www.bmswd.com (479) 846-4614 (fax) Pratte Grove, AR 727539345 ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY Marcus C. Devine, Director Solid Waste Management Division, Programs Branch SOLID WASTE AND RECYCLING GRANTS 2006 APPLICATION FORM (STATE FISCAL YEAR 2007) 1.0 City of Fayetteville 1.1 Name of Applicant (This may be a city, county, municipality, etc.) Brian Pugh Contact Person (This person must be available to answer questions regarding this grant) 1.2 1560 Happy Hollow Rd Fayetteville Washington 72701 Address City County Zip 1.3 479-718-7685 479-444-3478 bpugh@ci.fayetteville.ar.us Area Code Telephone Fax E-mail 2.0 Grant Category: Check One (Please select only one category, per apprcation..) )- Administrative F' Material Recovery Facility Composting Equipment Specifytype Recycling Equipment Specify type Recycling Baler i , 1 Education (_ Solid Waste Planning Station with Recycling Transfer 2.1 Project Total Cost $ 324,170.00 Grant Amount Requested $ 32,599.00 3.0 Project Description — All grant applications, including administrative, must include a detailed project description. At a minimum, answer the following: 3.1 The project's goals and how the project will be conducted (such as, how will materials be collected and marketed, and how public awareness of the project will be increased). 3.2 What items are/will be recycled. 3.3 Project location and population served by the proposed project (whom do you expect to participate in the program?). 3.4 The days and hours of operation. (If funding equipment, how many days/hours will it be used for the project?) A GUIDANCE DOCUMENT TO ASSIST IN COMPLETING THE RECYCLING GRANTS APPLICATION IS AVAILABLE ON -UNE AT www.adeq.state.ar.us/solwaste/branch_recycling/grants.htm. • 4.0 Administrative Requirements 4.1 Does the applicant hold current environmental permits required for this project'/ Yes No L No, but have applied in Not Applicable 4.2 If existing equipment serves the project area, provide justification why this project is not a duplication of services 4.3 Does the applicant have sufficient resources to effectively operate the project for the purpose(s) specified in the application? (Grant recipients must show that adequate revenues are being collected to support the long -tern operation and maintenance of a grant -funded project. Items such as equipment maintenance and supplies, utilities, labor and transportation costs should be considered.) Yes No 4.4 Projected beginning date 4.5 Projected completion date 4.6 Attach completed Budget, Appendix A 4.7 Attach signed Minimum Conditions of Grants, Appendix B 4.8 Attach proof of publication and public comments received regarding the grant request. (A description of the grant proposal must be inserted in a newspaper of general circulation in the area affected by the project a minimum of 30 days prior to the submission of the grant application. This must include a solicitation of written comments from the public. For a sample public notice, see Appendix C) Ensure that Section 5.0 Signature and Certification is completed and accompanies each grant application. A GUIDANCE DOCUMENT TO ASSIST IN COMPLETING THE RECYCLING GRANTS APPLICATION IS AVAILABLE ON -UNE ATwww.adeq.state.ar.us/solwaste/branch_recycling/grants.htm. 5.0 Signature and certification The authorized representative of the organization applying for the grant and the Regional Solid Waste Management Board Chairman both must sign the application. The authorized representative must have the authority to obligate the applicant's resources. I certify that to the best of my knowledge, the information provided in this application and its attachments is correct and true. I understand and agree that if grant money is subsequently awarded as a result of this application, I will comply with all applicable statutory provisions and with applicable terms, conditions, and procedures of the ADEQ grant program. I certify that all proposed activities will be carried out and that all grant money received will be utilized solely for the purposes for which it is intended unless written authorization is provided by the Regional Solid Waste Management District and the Arkansas Department of Environmental Quality. Signature of Applicant's Authorized Representative Title • Telephone Number Date Signature of RSWMD Board Chairman Print name Date THE ABOVE -REFERENCED GRANT IS HEREBY APPROVED. Teresa Bechtel (ADEQ Programs Branch) Date Steve Martin (ADEQ Solid Waste Management Division Chief) Date A GUIDANCE DOCUMENT TO ASSIST IN COMPLETING THE RECYCLING GRANTS APPLICATION IS AVAILABLE ON-LINEATwww.adeq.state.ar.us/solwastelbranch recyclinglgrants.htm. :. •..CHANGE.ORDER FORM ::_.; 7.- , ". ARKANSAS'DEPARTMENT OF ENVIRONMENTAL QUAI7DY ' .. .•.:.RECYCLING GRANT PROGRAM GRANTEE CITY OF FAYETTEV ALE • GRANT CATEGORY RECYCuNG EcUIPMENT ORIGINAL PROJECT DESCRIPTION . PURCHASE ADDITIONAL RECYCLING IGLOOS FOR COMMERCIAL WHITE LEDGER COLLECTION. THIS WILL EXPAND OUR SERVICE AND HELP MEET THE DEMAND FOR 11418 SERVICE _ GRANT NUMBER 'FC0-03-00 CHANGE ORDER NO.. Bs r) -0(p Provide detailed Information about the requested change(s) being submitted for approval by the RSWMD Board and the Department. N significant changes to the original grant are requested, a complete grant appfcation may be required. The City is in the process of trying to purchase a new baler for the recycling program. Initial estimates for a baler that would fit the needs of the program are in the estimated amount Of $235,000. Grant #BMT -06 06 has already been approved in the amount of $32,599. Grant funding would help ease the burden of this cost to the recycling program and provide for continued success with the recycling of materials collected through city operations. There is currently $50.50 left in this grant. THESE CHANGES ARE HEREBY APPROVED AHD BECOME A PART OF THE GRANT AGREEMENT. Grantee Signature • Grantee Title RSWMD Board ' Chairman �bwt 5 )loo RRecychng Branch3Ma x,10 cd D Si red SEP 11 Eto Date Approved Date d� ved CU/ Yip eo CHANGE ORDER FORM ARKANSAS DEPARTMENT OF ENVIRONMENTAL Quarry RECYCLING GRANT PROGRAM GRANTEE CrTY OF FAYETTEVILLE GRANT NUMBER TCO -05-02 GRANT CATEGORY RECYCLING EQUIPMENT CHANGE ORDER NO. gnP ORIGINAL PROJECT DESCRwPTION PURCHASE A GLASS PULVERIZER TO PROCESS fo GLASS INTO AGGREGATE Provide detailed hdonnation about the requested thange(s) being submitted for approval by the RSWMD Board and the Department If significant changes to the original grant are requested, a complete grant application may be required. The City is in the process of trying to purchase a new baler for the recycling program. Initial estimates for a baler that would fit the needs of the program are in the estimated amount of $235,000. Grant #BMT -0606 has already been approved in the amount of $32,599. Grant funding would help ease the burden of this cost to the recycling program and provide for continued success with the recycling of materials collected through city operations. There is currently $12,675 left in this grant. THESE CHANGES ARE HEREBY APPROVED AND BECOME A PART OF THE GRANT AGREEMENT. ntee Signa . e • Grantee Title RSWMDBoard Chairman Recycling Brarich�` Manager D Signed SEP 112016 Date Approved 9-1/ -04 Date Approved We • CHANGE ORDER FORM ARKANSAS DEPARTMENT OF ENVIRONMENTAL. QUALITY RECYCUNG GRANT PROGRAM GRANTEE CITY OF FAYETTEVILLE • GRANT NUMBER TCO -20-03 • GRANT CATEGORY RECYCLING EQUIPMENT CHANGE ORDER 140. /9»1j75 51- 04 ORIGINAL PROJECT DESCRIPTION PURCHASE ADOITIONAL DROP BOXES FOR RECYCLING AT THE COMMUNITY DROP-OFF LOCATION FOR RESIDENTS TO USE. Provide detailed Information about the requested change(s) being submitted for approval by the RSYYMD Board and the Department 11 significant changes to the original grant are requested, a complete grant application may be required. The City is in the process of trying to purchase a new baler for the recycling program. Initial estimates for a baler that would ft the needs of the program are In the estimated amount of $235,000. Grant # BMT -06-06 has already been approved in the amount of $32,599. Grant funding would help ease the burden of this cast to the recycling program and provide for continued success with the recycling of materials collected through city operations. There is currently $3,251 left in this grant. THESE CHANGES ARE HEREBY APPROVED AND BECOME A PART OF THE GRANT AGREEMENT. RSWMD Board Chairman ‘W•14 245 Recycling Bran anager --eat eParia e D/.301/6 ate S gned SFP112006 Date Approved Dateproved ,71 q/0 CHANGE ORDER FORM ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY RECYCLING GRANT PROGRAM GRANTEE CRY OF FAYEnTEVIU_E GRANT NUMBER TCO -16-04 GRANT CATEGORY RECYCLING EQUIPMENT CHANGE ORDER No. 8 n / 7 0 ORIGINAL PROJECT DESCRIPTION PURCHASE A BAGGER FOR BAGGING COMPOST `.'V FOR CUSTOMER USE AND INCREASE SALES Provide detailed Information about the requested change(s) being submitted for approval by the RSWMD Board and the Department 11 significant changes to the original grant are requested, a complete grant application may be required The City is in the process of trying to purchase a new baler for the recycling program. Initial estimates for a baler that would ft the needs of the program are in the estimated amount of $235,000. Grant # BMT -0606 has already been approved In the amount of $32,599. Grant funding would help ease the burden of this cost to the recycling program and provide for continued success with the recycling of materials collected through city operations. There is currently $29 left in this grant THESE CHANGES ARE HEREBY APPROVED AND BECOME A PART OF THE GRANT AGREEMENT. Sena..e..412 Grantee Title • RSWMD Board Chairman • Recycling Branch Manager f 74 S, ate gned SEP 112006 Date Approved 9-d-04 Date Approved • CHANGE ORDER FORM ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY RECYCLING GRANT PROGRAM GRANTEE CITY OFFAYETTEVILLE GRANT NUMBER TCO -15-04 GRANT CATEGORY RECYCLING EQUIPMENT CHANGE ORDER No. MTJa—O6 ORIGINAL PROJECT DESCRIPTION PURCHASE STORAGE CONTAINERS FOR PLASTIC GALES Provide detailed information about the requested change(s) being submitted for approval by the RSWMD Board and the Department. H significant changes to the original grant are requested, a complete grant application may be required. • The City is in the process of trying to purchase a new baler for the recycling program. Initial estimates for a baler that would fit the needs of the program am in the estimated amount of $235,000. Grant #BMT -06-06 has already been approved in the amount of $32,599. Grant funding would help ease the burden of this cost to the recycling program and provide for continued success with the recycling of materials collected through city operations. There is currently $8,000 left in this grant THESE CHANGES ARE HEREBY APPROVED AND BECOME A PART OF THE GRANT AGREEMENT. Grantee Title RSWMD Board Chairman - �7eHLfS ttOd Recycling Branch Man SEP 11 2006 Date Approved 9-//• o(F, Date p ved �/y%6 • • CHANGE ORDER FORM ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY • RECYCLING GRANT PROGRAM GRANTEE CITY OF FAYETTEVILLE • GRANT CATEGORY RECYCIJNG EQUIPMENT • GRnrr NUMBER. BMT -12-05. CHANGE ORDER No.- ( P71 -s 1-40 ORIGINAL PROJECT DESCRIPTION BUILD.A COMPOST SI -IED FOR THE STORAGE OF EQUIPMENT AND TO COVER FINISHED PILES OF COMPOST AND BAGS Provide detailed Information about the requested change{s) being submitted for approval by the RSWMD Board and the Department. K significant changes to the original grant are requested, a complete giant application may be requ red. The City is in the process of trying to purchase a new baler for the recycling program. Initial estimates for a baler that would fd the needs of the program are in the estimated amount of $235,000. Grant #BMT -06-06 has already been approved in the amount of $32,599. Grant funding would help ease the burden of this cost to the recycling program and provide for continued success with the recycling of materials collected through city operations. There is currently $25,000 left in this grant THESE CHANGES ARE HEREBY APPROVED AND BECOME A PART OF THE GRANT AGREEMENT. rantee Signa re RSWMD Board Arnal pla Recycling Branch na ger pie) O 6 Da Sig SEP 112006 Date Approved 9- j�,o4, Date Approved • (4.23.07) Clarice Pearman Res. 70-07 Page 1 From: To: Date: Subject: Attachments: Clarice Pearman Pugh, Brian 4.23.07 3:55 PM Res. 70-07 70-07 Boston Mt Recycling Grant.pdf CC: Audit Brian: Attached is a copy of the above resolution passed by City Council, April 17, 2007 authorizing the acceptance of the recycling grant. If anything else is needed please let me know. Have a good day. Thanks. Clarice