HomeMy WebLinkAbout69-07 RESOLUTIONi
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RESOLUTION NO. 69-07
A RESOLUTION AWARDING AN ADDITIONAL PURCHASE FROM
BID #06-36 TO DOWNING SALES & SERVICE FOR THE PURCHASE OF
THREE (3) ADDITIONAL RECYCLING TRUCKS IN THE AMOUNT OF
$442,314.00 FOR USE BY THE SOLID WASTE & RECYCLING DIVISION.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
awards an additional purchase from Bid #06-36 to Downing Sales & Service for the
purchase of three (3) additional recycling trucks in the amount of $442,314.00 for use by
the Solid Waste & Recycling Division.
PASSED and APPROVED this 17th day of April, 2007.
APPROVED:
By:
ATTEST:
.....ERK/TR
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By: acel a'
DAN COODY, Mayor s SONDRA SMITH, City Clerk/Treasurer
David Bragg
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
Contracts
17 -Apr -07
City Council Meeting Date
Fleet Operations
Division
Action Required:
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(9-0�
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Seto/HIP-
Operations
Department
A resolution awarding an additional purchase from bid #06-36 to Downing Sales & Service of Phillipsburg, Mo. in the
amount of $442,314.00 for the purchase of three additional recycle trucks for use by Solid Waste Division.
$442,314.00
Cost of this request
9700.1920.5802.00
Account Number
02082.,1
Project Number
Budgeted Item
X
913,314.00
Category/Project Budget
442,338.00
Funds Used to Date
470,976.00
Remaining Balance
Budget Adjustment Attached
Sanitation Vehicles/Equipment
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
Department Difector
EiLL_
Previous Ordinance or Resolution # n/a
�O 67 Original Contract Date:
Date
Original Contract Number:
City Attorne
.-P4romm
Mayor
ate
2x07
1/y&
Date
n/a
n/a
Comments:
1yettevI11eNS,
Interdepartmental Correspondence
FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
To: Mayor/City Council
Thru: Gary Dumas, Director of Operations
From: David Bragg, Fleet Operations Superintendent
Date: March 27, 2007
Subject: Purchase of three Recycle trucks
RECOMMENDATION: That City Council approve the purchase of three Recycle trucks for use
by Solid Waste Division.
BACKGROUND: Bid #06-36 was opened on April 18, 2006 for three recycle trucks for use by
Solid Waste Division. The bid was awarded to the low bidder, Downing Sales and Service. The
three units were received in March, 2007 and placed in service These units are performing well
and the new recycle body design has received praise from Workers Compensation safety
consultant and the operators.
The remaining nine units in the fleet have the first generation recycle body that is causing
operator injury because the design requires the operator to push plastics upward to overhead
bins. The new trucks have plastic compactors that load below shoulder height. The City's
Workers Compensation Insurance carrier has encouraged replacement with the new design as
rapidly as possible. Three units are budgeted to be replaced in 2007.
Downing Sales has located three new 2007 stock truck chassis meeting the specifications of bid
06-36 and has agreed to provide three additional trucks with bodies at the same price as bid.
I recommend purchase of three additional units from bid 06-36 from Downing Sales and Service
in the amount of $442,314.00.
Funds are available for this purchase in Fleet Replacement Special Project 02082 — Sanitation
Vehicles.
This purchase was approved by the Equipment Committee at the meeting on March27, 2007.
RESOLUTION NO.
A RESOLUTION AWARDING AN ADDITIONAL PURCHASE
FROM BID #06-36 TO DOWNING SALES & SERVICE FOR THE
PURCHASE OF THREE (3) ADDITIONAL RECYCLING TRUCKS
IN THE AMOUNT OF $442,314.00 FOR USE BY THE SOLID
WASTE & RECYCLING DIVISION.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the Ci
hereby awards an additional purchase from Bid #06-36 for the purchase of three (3) additidt i recyclin
$442,314.00 for use by the Solid Waste & R delging Dtvisionr
PASSED and PROVD� this 17 day of pril, M7.
f Fayetteville, Ark nsas
to Downing at
truckein the a
es &
o nt of
APPROVE
By: Byy-
SONDRA E. SMITH, City Clerk/Treasurer
Fayetteville
ARKANSAS
°Equipment Committee Correspondence
FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
TO: City of Fayetteville, Equipment Committee
Kyle Cook
Adella Gray
Bobby Ferrell
Lioneld Jordan
FROM: David Bragg, Fleet Operations Supt
DATE: March 21, 2007
SUBJECT: Purchase of three replacement recycle trucks
Bid #06-36 was opened on April 18, 2006 for three recycle trucks for use by Solid Waste Division.
The bid was awarded to the low bidder, Downing Sales and Service. The three units were received in
March, 2007 and placed in service These units are performing well and the new recycle body design
has received praise from Workers Compensation safety consultant and the operators.
The remaining nine units in the fleet have the first generation recycle body that is causing operator
injury because the design requires the operator to push plastics upward to overhead bins. The new
trucks have plastic compactors that load below shoulder height. The City's Workers Compensation
nsurance carrier has encouraged replacement with the new design as rapidly as possible. Three
nits are budgeted to be replaced in 2007.
Downing Sales has located three new 2007 stock truck chassis meeting the specifications of bid 06-
36 and has agreed to provide three additional trucks with bodies at the same price as bid.
I recommend purchase of three additional units from bid 06-36 from Downing Sales and Service in
the amount of $442,314.00.
Funds are available for this purchase in Fleet Replacement Special Project 02082 — Sanitation
Vehicles.
Cc:
Gary Dumas
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Bid 06-36, Recycle Truck
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Date: 03/14/07
Purpose of Visit: Follow-up Assessment of new Recycle Trucks for the City of
Fayetteville
Evaluator: Jon Lee, PT, CWCE
On 3/14/07, a follow-up visit was made to the City of Fayetteville Solid Waste
Department in order to evaluate the ergonomic aspects of the new recycle truck that were
recently acquired. Previously, on October 27 of 2005, a visit had been made to identify
ergonomic risk factors present regarding the recycle trucks. At that time, a significant nsk
factor involving excessive forces combined with high -repetitions and awkward postures
was identified involving the shoulders. This action took place when the operator had to
"push plastic" into a tube it 71-82 inches in height. The forces required to push this
plastic was measured as high as 52 pounds while the frequency could reach as high as 30
repetitions per minute. Suggestions were made to diminish the exposure to the risk
factors at that time.
The new recycle truck eliminates these risk factors by the implementation of hydraulic
rams that compact the plastic eliminating the need to push the plastic into the overhead
bins. While the position of the shoulders required to place the plastic into the bins for the
hydraulic ram remains overhead, the combined risk factor of excessive force is
eliminated. Thank you for the opportunity to follow-up with you on this case.
Respectfully,
Jon Lee, PT, CWCE
Arkansas Occupation Health Clinic
1/4
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'Requester
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3842
City Of Fayetteville
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#700491, and #700492
!Fixed Asset numbers #700490,
#06-36, To be units #490, #491, #492
!RECYCLE BODIES, PER BID SPECS
CHASSIS WITH KANN MFG VERSA -HAUL
12007 FREIGHTLINER M2 TRUCK
Description -
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Unit of Issue
Department Director: Purchasing Manager:
$147,438.00 $442,314.001
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Vendor Name:
DOWNING SALES AND SERVICE
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'Extended Cost
9700.1920.5802.00
'Account Numbers
Requester's Employee #
2256
(Zip Code
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Ship to code:
050
02082.1
ProjectfSubproject #
Extension:
495
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1Expected Delivery Date:
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}4.23.07) Clarice Pearman - Res. 63-07, 65-07, 66-07 & 69-07 Page 1
From: Clarice Pearman
To: Bragg, David
Date: 4.23.07 3:23 PM
Subject: Res. 63-07, 65-07, 66-07 & 69-07
Attachments: 69-07 Downing Sales & Service.pdf; 65-07 Diamond International.pdf; 66-07 C
lark Machinery Company pdf; 63-07 Landers Ford.pdf
CC: Audit
David,
Attached are the above resolutions passed by City Council, April 17, 2007. I will forward to Purchasing your original
purchase requisition. Have a good a day.
Thanks.
Clarice