HomeMy WebLinkAbout68-07 RESOLUTIONRESOLUTION NO. 68-07
A RESOLUTION AWARDING A PORTION OF BID #07-32 TO UNITED
RENTAL OF FAYETTEVILLE FOR THE PURCHASE OF ONE (1)
TRENCH ROLLER IN THE AMOUNT OF $30,202 18 AND TO HERTZ
EQUIPMENT FOR THE PURCHASE OF ONE (1) TRAILER TO HAUL
THE TRENCH ROLLER IN THE AMOUNT OF $3,835.96, BOTH FOR
USE BY THE WATER & SEWER DIVISION; AND APPROVING A
BUDGET ADJUSTMENT IN THE AMOUNT OF $34,400.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
awards a portion of Bid #07-32 to United Rental of Fayetteville for the purchase of one
(1) Trench Roller in the amount of $30,202.18 for use by the Water & Sewer Division.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby
awards a portion of Bid #07-32 to Hertz Equipment for the purchase of one (1) trailer to
haul the Trench Roller in the amount of $3,835.96 for use by the Water & Sewer
Division.
Section 3. That the City Council of the City of Fayetteville, Arkansas hereby
approves a budget adjustment in the amount of $34,400.00.
5 :FAYETTEVILLE:
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PASSED and APPROVED this 17th day of April, 2007.
APPROVED:
By
DAN COODY, Mayor
ATTEST:
By:
SONDRA SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2006
Department: Operations
Division: Fleet Operations
Program. Capital Expenditures
Date Requested
3/27/2007
Adjustment Number
Project or Item Added/Increased:
Increase the Construction Equipment project #02077 by
$34,400 to provide the total amount needed to purchase a
trench roller with trailer as an expansion for Water & Sewer
Division. Fleet is recognizing
revenue due to a transfer from Water & Sewer.
Project or Item Deleted/Reduced:
Funds are budgeted and available in Water & Sewer
accounts 5400.5610.5801.00 .
Justification of this Increase:
This expansion was approved in the budget process Funds
were not put into Fleets expense account, but were put into
Water & Sewer Fixed Asset account.
Justification of this Decrease:
There are sufficient funds available for this purchase and to
meet City policy and objectives.
Account Name
Increase Expense Budget (Decrease Revenue Budget)
Account Number Amount
Vehicles and equipment
Project Number
9700 1920 5802 00. 34,400 02077 1
Transfer to Shop 5400 5610 7602 70
Account Name
34,400 07011 1
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
Fixed assets
5400 5610 5801 00 34,400
Trans from Water & Sewer 9700 0970 6602 40
Project Number
07011 1
34,400 02077 1
Approval Signatures
30-7
Requested By Date
) 3 0 /2.
Date
33� 07
Bu
ager
utrelrt0
1
Finance .` Internal S
cos Dir tor
Mayor
MALA.
41
Date
3^30-07
Date
atc
Budget Office Use Only
Type: A B C ( ) E
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
•
•
6
David Bragg
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
Contracts
17 -Apr -07
City Council Meeting Date
Fleet Operations
Division
Action Required:
Operations
Department
A resolution awarding bid #07-32 to United Rental of Fayetteville in the amount of $30,202.18 for the purchase of
one trench roller and to Hertz Equipment in the amount of $3,835.96 (plus tax) for the purchase of a trailer to haul the
trench roller, and a budget adjustment to move funds to Fleet expense account. Both items are for use by Water &
Sewer Division.
$34,400.00
Cost of this request
9700.1920.5802.00
Account Number
02077.1
Project Number
Budgeted Item
224,109.00
Category/Project Budget
18,664.00
Funds Used to Date
205,445.00
Remaining Balance
Budget Adjustment Attached
Construction Equipment
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
Department Di ector
3.7-3,16 6-7
Date
City Attorney 6
nAnt(
ne
r\iLkccXHLx-_
Fr�rcor
4V&
Mayor
9/Z/Loo7
Date
Lt -2-a,
tate
Date
Previous Ordinance or Resolution # n/a
Original Contract Date:
Original Contract Number:
n/a
n/a
Received in Mayors Office
Comments:
•
Faye ev le
ARKANSAS
Interdepartmental Correspondence
•
FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
To: Mayor/City Council
Thru: Gary Dumas, Director of Operations
From: David Bragg, Fleet Operations Superintendent
Date: March 27, 2007
Subject: Purchase of one Trench Roller and Trailer
RECOMMENDATION: That City Council approve the purchase of one trench roller and trailer
for use by Water & Sewer Division
BACKGROUND: Bid #07-32 was opened on March 16, 2007 for one trench roller and trailer for
assignment to the Water and Sewer Division. Five bid responses were received A detailed
tabulation sheet is attached.
ITEM 1 - ROLLER:
The lowest bid from United Rentals was withdrawn by the bidder because a specified extra set
of drums was omitted from the pricing.
The lowest remaining bid from Scott Construction Equipment of Springdale meets all
specifications.
I recommend acceptance of the roller bid from Scott Construction Equipment in the amount of
$30,202.18 plus tax.
ITEM 2 - TRAILER:
The lowest bid from Hertz Equipment of Springdale meets all specifications.
I recommend acceptance of the trailer bid from Hertz Equipment in the amount of $3,835.96
plus tax.
These units are expansion equipment approved in the 2007 budget. Funds are budgeted and
available in Water and Sewer accounts 5610-5400 and 5400-4000-5210-00. A budget
adjustment will be requested to transfer the necessary funds to Fleet 2007 CIP budget, Project
02077, Construction Equipment.
This purchase was approved by the Equipment Committee at the meeting on March 27, 2007.
RESOLUTION NO.
A RESOLUTION AWARDING A PORTION OF BID #07-32 TO
UNITED RENTAL OF FAYETTEVILLE FOR THE PURCHASE OF
ONE (1) TRENCH ROLLER IN THE AMOUNT OF $30,202.18
AND TO HERTZ EQUIPMENT FOR THE PURCHASE OF ONE (1)
TRAILER TO HAUL THE TRENCH ROLLER IN THE AMOUNT
OF $3,835.96, BOTH FOR USE BY THE WATER & SEWER
DIVISION; AND APPROVING A BUDGET ADJUSTMENT IN
THE AMOUNT OF $34,400.00.
•
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of FayetteviBfArkM: a
hereby awards a portion of Bid #07-32 to United Rental ofTFay�treville, r the
purchase of one (1) Trench Roller in the amount of 3-6761:18Witt us b the
Water & Sewer Division.
Section 2. That the City Council
hereby awards a portion o ids#07-32 to
one (1) trailer to haul e 41 R•
Water & Sewer Diviton.
e City of ayefi't�eville, A�rk'ansas
ertz Equipment forthepuurrC h : of
ai
e ount of $,835.96 for S y the
City Cou$il of t e ty of Fayetteville, Arkansas
stme in the att of $34,400.00.
PASSED and APPROVED this 17th day of April, 2007.
APPATTEST:
By. < By:
SONDRA E. SMITH, City Clerk/Treasurer
DAN COODY, Mayor
d
FLEET OPERATIONS
Faveaeviile 1525 S. Happy Hollow Road
Fayetteville, AR 72701
ARKANSAS
("Equipment Committee Correspondence
TO: City of Fayetteville, Equipment Committee
Bobby Ferrell, Chairman Adella Gray
Kyle Cook Lioneld Jordan
FROM: David Bragg, Fleet. Operations Supt
DATE: March 21, 2007
SUBJECT: Award of Bid 07-32
Bid #07-32 was opened on March 16, 2007 for one trench roller and trailer for assignment to the
Water and Sewer Division. Five bid responses were received A detailed tabulation sheet is attached.
ITEM 1 - ROLLER:
The lowest bid from United Rentals was withdrawn by the bidder because a specified extra set of
drums was omitted from the pricing.
The lowest remaining bid from Scott Construction Equipment of Springdale meets all specifications.
• recommend acceptance of the roller bid from Scott Construction Equipment in the amount of
$30,202.18 plus tax.
ITEM 2 - TRAILER:
The lowest bid from Hertz Equipment of Springdale meets all specifications.
I recommend acceptance of the trailer bid from Hertz Equipment in the amount of $3,835.96 plus tax.
These units are expansion equipment approved in the 2007 budget.
Funds are budgeted and available in Water and Sewer accounts 5610-5400 and 5400-4000-5210-00.
A budget adjustment will be requested to transfer the necessary funds to Fleet 2007 CIP budget,
Project 02077, Construction Equipment.
Cc:
Gary Dumas
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Mayor: Department Director: Purchasing Manager:
,Finance & Internal Services Director: - Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager:
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City Of Fayetteville
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FIXED ASSET #700814
#07-32, TO BE UNIT #814
ROLLER PER SPECS ON BID
12007 WACKER RT82-SC TRENCH
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Requisition No. Date:
City Of Fayetteville 3/30/2007
(Not a Purchase Order) P.O Number Expected Delivery Date:
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Shipping/Handling
BID #07-32, TO BE UNIT #9096
1T0 HAUL TRENCH ROLLER PER
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(4.23.07) Clarice Pearman - Res. 64-07, 67-07& 68-07 Pagel
From: Clarice Pearman
To: Bragg, David
Date: 4.23.07 3:32 PM
Subject: Res. 64-07, 67-07 & 68-07
Attachments: 67-07 Wms Tractor-Hugg & Hall.pdf; 64-07 Scott Construction Equipment.pdf;
68-07 United Rental -Hertz Equipment.pdf
CC: Audit; Vice, Peggy
David:
Attached is a copy of the above resolutions passed by City Counci, April 17, 2007. I will forward your original purchase
requisition to Purchasing. Also, I will send to Budget & Research your blue budget adjustment. Have a good day.
Thanks.
Clarice
68-07
Page 1
L(4.23.07) Clarice Pearman - Fwd: Res. 64-07, 67-07 &
From: Clarice Pearman
To: Fell, Barbara
Date: 4.23.07 3:35 PM
Subject: Fwd: Res. 64-07, 67-07 & 68-07
Attachments: 67-07 Wms Tractor-Hugg & Hall.pdf; 64-07 Scott Construction Equipment.pdf;
68-07 United Rental -Hertz Equipment.pdf
»> Clarice Pearman 4.23.07 3:32 PM »>
David:
Attached is a copy of the above resolutions passed by City Counci, April 17, 2007. I will forward your original purchase requisition
to Purchasing. Also, I will send to Budget & Research your blue budget adjustment. Have a good day.
Thanks,
Clarice