HomeMy WebLinkAbout67-07 RESOLUTIONRESOLUTION NO. 67-07
A RESOLUTION AWARDING A PORTION OF BID #07-31 TO
WILLIAMS TRACTOR OF FAYETTEVILLE FOR THE PURCHASE OF
ONE (1) COMPACT TRACK LOADER IN THE AMOUNT OF $39,504.38
AND TO HUGG & HALL EQUIPMENT FOR THE PURCHASE OF ONE
(1) TRAILER TO HAUL THE TRACK LOADER IN. THE AMOUNT OF
$6,924.61, BOTH FOR USE BY THE WATER & SEWER DIVISION; AND
APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF
$46,429.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
awards a portion of Bid #07-31 to Williams Tractor of Fayetteville for the purchase of
one (1) Compact Track Loader in the amount of $39,504.38 for use by the Water & Sewer
Division.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby
awards a portion of Bid #07-31 to Hugg & Hall Equipment for the purchase of one (1)
trailer to haul the Track Loader in the amount of $6,924.61 for use by the Water & Sewer
Division.
Section 3. That the City Council of the City of Fayetteville, Arkansas hereby
approves a budget adjustment in the amount of $46,429.00.
PASSED and APPROVED this 17th day of April, 2007.
APPROVED:
By:
ATTEST:
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By: 0u40-'
DAN COODY, Mayo, SONDRA SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2006
Department
Division:
Program:
Operations
Fleet Operations
Capital Expenditures
Date Requested
3/27/2007
Adjustment Number
Project or Item Added/Increased.
Increase the Backhoe/Loader Equipment project #02076
by $46,429 to provide the total amount needed to purchase
a compact track loader with trailer as an expansion for
Water & Sewer Division. Fleet is
recognizing revenue due to a transfer from Water & Sewer.
Project or Item Deleted/Reduced:
Funds are budgeted and available in Water & Sewer
accounts 5400.5610.5801.00 and 5400.4000.5210.00.
•
Justification of this Increase:
This expansion was approved in the budget process. Funds
were not put into Fleet's expense account, but were put into
Water & Sewer Fixed Asset account.
ustification of this Decrease:
There are sufficient funds available in Minor Equipment for
this purchase and to purchase other minor equipment as
needed throughout the year and to meet City policy and
objectives.
Account Name
Increase Expense Budget (Decrease Revenue Budget)
Account Number Amount Project Number •
Vehicles and equipment 9700 1920
Transfer to Shop 5400 5610
Transfer to Shop 5400 5610
Account Name
5802
7602
7602
00
70
70
46,429 02076 1
8,429 07011 1
38,000 07011 1
Decrease Expense Budget (Increase Revenue Budget)
Account Number - - Amount
Fixed assets
Minor equipment
Trans from Water & Sewer
5400 5610
5400 4000
5801 00
5210 00
9700 0970 6602
38,000
8,429
Project Number
07011 1
40 46,429 02076
1
Approval Signatures
69—
Reyue' t ��
3 3D --07
Date
3-36-47
Date
Date
No,; 3.30 ^d7
Date
Mayor
Budget Office Use Only
Type: A B C () E
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial
Initial
Initial
Date
Date
Date
David Bragg
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
Contracts
17 -Apr -07
City Council Meeting Date
Fleet Operations
Division
Action Required:
Operations
Department
A resolution awarding bid #07-31 to Williams Tractor of Fayetteville in the amount of $39,504.38 for the purchase of
one compact track loader and to Hugg & Hall Equipment in the amount of $6,456 (plus tax) for the purchase of a
trailer to haul the track loader, and a budget adjustment to move funds to Fleet expense account. Both items are for
use by Water & Sewer Division.
$46,429 00
Cost of this request
9700.1920.5802.00
Account Number
02076.1
Project Number
Budgeted Item
X
57,000.00
Category/Project Budget
Funds Used to Date
$
57,000.00
Remaining Balance
Budget Adjustment Attached
X
Backhoe/Loaders Replcmnt/Expn
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
Department Dii(a1 ,
City Attorney
f
rh
M or
acer
Date
Date
Previous Ordinance or Resolution # n/a
Original Contract Date: n/a
Original Contract Number: n/a
Received in City
JeriteZNMIce
Received in Mayor's Office
Comments:
aye
•_
evl e
ARKANSAS
Interdepartmental Correspondence
FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
To: Mayor/City Council
Thru: Gary Dumas, Director of Operations
'From: David Bragg, Fleet Operations Superintendent
Date: March 27, 2007
Subject: Purchase of one Compact Track Loader and Trailer
RECOMMENDATION: That City Council approve the purchase of one compact track loader
and trailer for use by Water & Sewer Division
BACKGROUND: Bid #07-31 was opened on March 16, 2007 for one compact track loader and
trailer for assignment to the Water and Sewer Division. Four bid responses were received. A
detailed tabulation sheet is attached.
ITEM 1 — TRACK LOADER:
The lowest bid from Scott Construction Equipment does not meet specifications in several
areas:
Specified 60 HP Bid 56 HP
Specified track width 15.5" Bid 12.6"
Specified tipping load 5,400# Bid 5,000#
Specified travel speed 0-7 mph Bid 6.3 mph
Specified dump height 91" Bid 89.4"
The second lowest bid from Warrior of Arkansas does not meet specifications as follows:
Specified track width 15.5' Bid 12.6"
Specified fuel tank 25 gal. Bid 18 gal.
The third lowest bid from Williams Tractor of Fayetteville meets all specifications.
I recommend acceptance of the loader bid from Williams Tractor in the amount of $39, 504.38.
ITEM 2 — TRAILER: •
The lowest bid from Wamor of Arkansas does not meet specifications in the following areas:
Specified max loading angle 12 degrees Bid 12-15
Specified bolt on drop leg jack Bid welded on (repairability issue)
Specified I-beam main frame Bid angle iron
The second lowest bid from Hugg & Hall Equipment of Springdale meets all specifications.
I recommend acceptance of the trailer bid from Hugg & Hall Equipment in the amount of
$6,456.00 plus tax.
These units are expansion equipment approved in. the 2007 budget. Funds arebudgeted and
available in Water and Sewer accounts 5400.5610 and 5400.4000.5210.00. A budget
adjustment will be requested to transfer the necessary funds to Fleet 2007 CIP budget, Project
02077, Backhoes/Loaders.
This purchase was approved by the Equipment Committee at the meeting on March 27, 2007.
RESOLUTION NO.
A RESOLUTION AWARDING A PORTION OF BID #07-31 TO
WILLIAMS TRACTOR OF FAYETTEVILLE FOR THE PURCHASE
OF ONE (1) COMPACT TRACK LOADER IN THE AMOUNT OF
$39,504.38 AND TO HUGG & HALL EQUIPMENT FOR THE
PURCHASE OF ONE (1) TRAILER TO HAUL THE TRACK
LOADER IN THE AMOUNT OF $6,924.61, BOTH FOR USE BY
THE WATER & SEWER DIVISION; AND APPROVING A
BUDGET ADJUSTMENT IN THE AMOUNT OF $46,429.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayet,tsev,ill�'Ark,rhnsa
hereby awards a portion of Bid #07-31 to Williams Tractor of _ .aye t6vill4fr the
purchase of one (1) Compact Track Loader in the amount of°$39,504:38 fo&use by
the Water & Sewer Division.
Section 2. That the City Council 6f t'he City of l Seville, Arkansas
hereby awards a portion of Bid #07-31 o ugg & Hail Equipment fo he
purchase of one (1) trailer o h ithe Tra L am
r in the ount of $6;02 1 for
use by the Water & ewer Divisisn.
ction . . Thaf,the City Couzfc 1 of t e'.Citt of Fayetteville, Arkansas
her approve a :udg4t di stmenn ij the anriount of $46,429.00. i
I
ROVED1 's 17th day of April, 2007.
APP OVED: ATTEST.
Byre By:
SONDRA E. SMITH, City Clerk/Treasurer
DAN COODY, Mayor
y
Faye Lvi e
ARKANSAS
Equipment Committee. Correspondence
FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
TO: City of Fayetteville, Equipment Committee
Bobby Ferrell, Chairman
Kyle Cook
Adella Gray
Lioneld Jordan
FROM: David Bragg, Fleet Operations Supt
DATE: March 21, 2007
SUBJECT: Award of Bid 07-31
Bid #07-31 was opened on March 16, 2007 for one compact track loader and trailer for assignment to
the Water and Sewer Division. Four bid responses were received. A detailed tabulation sheet is
attached.
ITEM 1 — TRACK LOADER:
The lowest bid from Scott Construction
Specified 60 HP
Specified track width 15.5"
• Specified tipping load 5,400#
Specified travel speed 0-7 mph
Specified dump height 91"
Equipment does not meet specifications in several areas:
Bid 56 HP
Bid 12.6"
Bid 5,000#
Bid 6.3 mph
Bid 89.4"
The second lowest bid from Warrior of Arkansas does not meet specifications in the following areas:
Specified track width 15.5" Bid 12.6"
Specified fuel tank 25 gal. Bid 18 gal.
The thirdlowest bid from Williams Tractor of Fayetteville meets all specifications.
I recommend acceptance of the loader bid from Williams Tractor in the amount of $39,504.38.
ITEM 2 TRAILER:
The lowest bid from Warrior of Arkansas does not meet specifications in the following areas:
Specified max loading angle 12 degrees Bid 12-15
Specified bolt on drop leg jack Bid welded on (repairability issue)
Specified I-beam main frame Bid angle iron
The second lowest bid from Hugg & Hall Equipment of Springdale meets all specifications.
I recommend acceptance of the trailer bid from Hugg & Hall Equipment in the amount of $6,456.00
plus tax.
These units are expansion equipment approved in the 2007 budget.
Funds are budgeted and available in Water and Sewer accounts 5610-5400 and 5400-4000-5210-00.
• budget adjustment will be requested to transfer the necessary funds to Fleet 2007 CIP budget,
Project 02077, Construction Equipment. � dO
Cc:
Gary Dumas 327/2 00 7
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager:
'p CO CO V 0) N A W N -S
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!Vendor#
11133
City Of Fayetteville
(Not a Purchase Order)
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Shipping/Handling
'FIXED ASSET #700684
#07-31, TO BE UNIT #684
BOBCAT T-190 PER BID SPECS
12007 COMPACT TRACK LOADER
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!Account Numbers
Requester's Employee #
2256
Zip Code
Fob Point:
Ship to code:
050_
02076.1
Project/Subproject #
Extension:
495
Divis ead Approval
•
Taxable
Yes: XX No:
Mail
Yes:_ No:_XX_
P.O Number
Requisition No. •
Inventory #
Quotes Attached
Yes:_ No:
Expected Delivery Date:
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E-4.23.07) Clarice Pearman - Res. 64-07, 67-07 & 68-07 Page 1
From: Clarice Pearman
To: Bragg, David
Date: 4.23.07 3:32 PM
Subject: Res. 64-07, 67-07 & 68-07
Attachments: 67-07 Wms Tractor -Rugg & HaII.pdf; 64-07 Scott Construction Equipment.pdf;
68-07 United Rental -Hertz Equipment.pdf
CC: Audit; Vice, Peggy
David:
Attached is a copy of the above resolutions passed by City Council April 17, 2007. I will forward your original purchase
requisition to Purchasing. Also, I will send to Budget & Research your blue budget adjustment. Have a good day.
Thanks.
Clarice
•
L(4.23.07) Clarice Pearman - Fwd: Res. 64-07, 67-07 & 68-07 Page 1
From: Clarice Pearman
To: Fell, Barbara
Date: 4.23.07 3:35 PM
Subject: Fwd: Res. 64-07, 67-07 & 68-07
Attachments: 67-07 Wms Tractor-Hugg & Hall.pdf; 64-07 Scott Construction Equipment.pdf;
68-07 United Rental -Hertz Equipment.pdf
»> Clarice Pearman 4.23.07 3:32 PM »>
David:
Attached is a copy of the above resolutions passed by City Cound, April 17, 2007. I will forward your original purchase requisition
to Purchasing. Also, I will send to Budget & Research your blue budget adjustment. Have a good day.
Thanks.
Clarice
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager:
co CO v O) N A CON -+
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'Vendor#
4384
City Of Fayetteville
(Not a Purchase Order)
Shipping/Handling
'FIXED ASSET #709094
UNIT TO BE #9094
MODEL T -12T, PER BID #07-31
12007 TOW MASTER TRAILER,
Description
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Requester's Employee #
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Account Numbers
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