HomeMy WebLinkAbout58-07 RESOLUTIONRESOLUTION NO. 58-07
A RESOLUTION AUTHORIZING THE LONG RANGE PLANNING
DIVISION TO APPLY FOR AND ACCEPT A 2007-2008 CERTIFIED
LOCAL GOVERNMENT GRANT IN THE AMOUNT OF $7,313.00 TO
FUND TRAVEL AND TRAINING FOR THE FAYETTEVILLE HISTORIC
DISTRICT COMMISSION AND APPROVING A BUDGET
ADJUSTMENT RECOGNIZING THE GRANT REVENUE .
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
authorizes the Long Range Planning Division to apply for and accept a 2007-2008
Certified Local Government Grant in the amount of $7,313.00 to fund travel and
training for the Fayetteville Historic District Commission.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby
approves a Budget Adjustment recognizing the grant revenue.
IZIS •Gc1 Y Uo».[ '
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:FAYETTEVILLE:
144.4.
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PASSED and APPROVED this 3rd day of April, 2007.
APPROVED.
By
/
A41 ' /%ss4
DA COODY, Mayor
ATTEST:
By:
SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2007
Department: Operations
Division: Planning & Development Managemen
Program: Long Range Planning
Date Requested
4/4/2007
Adjustment Number
Project or Item Added/Increased:
$3,000 in Travel & Training accounts in the Planning &
Development Management area.
Project or Item Deleted/Reduced:
None. $3,000 in State Grants.
Justification of this Increase:
The funding is approved with the Historic Preservation
Grant approved by City Council as part of Resolution 58-
07.
Justification of this Decrease:
Increase Expense Budget (Decrease Revenue Budget)
Account Name Account Number Amount Project Number
Travel & training 1010 6310 5304 00
Account Name
3,000 06024 1
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
State Grants -Operational
Project Number
1010 0001 4302 01 3,000 06024 1
Approval Signatures
Requested By
Date
dget Manager Date
Department Director Date
D
Finance & Inte • 'Services
se
ector
Mayor
ector
10-3-07
D`ate
Date
Budget Office Use Only
Type: A B C
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
E
Initial Date
Initial Date
Initial Date
4.
Karen Minkel
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
413/07,_
City Council Meeting Date
Planning
Division
Action Required:
CIL
rpoescati 11°L
Operations
Department
Approval of a resolution enabling Planning staff to apply for a 2007-2008 Arkansas Historic Preservation Certified Local
Government grant for travel and training funds for the Historic District Commission.
$0.00
Cost of this request
n/a
Account Number
nla
Project Number
Budgeted Item
n/a
Category/Project Budget
n/a
Funds Used to Date
nla
Remaining Balance
Budget Adjustment Attached
n/a
Program Category / Project Name
n/a
Program / Project Category Name
n/a
Fund Name
c72/,40 ( 3k 2
City Attorney
LE ck fl Qfatak,
Finance a.d Internal Service Director
Mayor
-07
Date
(2-ler/
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
n/a
nla
n/a
Comments:
•
City Council Meeting of April 3, 2007
Agenda Item Number
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
Thru: Gary Dumas, Director of Operations `
Tim Conklin, Planning and Development Management Director - a--
• -
From: Karen Minkel, Senior Long Range Planner '+L•M.
Date: March 15, 2007
Subject: Approval of a resolution enabling Planning staff to apply for a 2007-2008
Arkansas Historic Preservation Certified Local Government grant for travel and
training funds for the Historic District Commission.
RECOMMENDATION
Planning staff recommends approval of a resolution enabling Planning staff to apply for a
2007-2008 Arkansas Historic Preservation Certified Local Government grant for travel
and training funds for the Historic District Commission.
BACKGROUND
The City Council reinstated the Historic District Commission on May 6, 2006 by Res.
No. 78-06. Planning staff applied for and received a Certified Local Government (CLG)
grant last year to pay for the Historic District Commission's and Staffs travel and
training related to historic preservation. The grant was $6,100, and enabled a staff
member and the Chair of the Commission to attend a National Preservation conference in
Baltimore, Maryland. Staff members and commissioners also attended a state conference
in Hot Springs as well as quarterly certified local government meetings in Little Rock
using the CLG grant funds. These conferences have increased Staffs and the
Commission's knowledge and skills, contributing to their work on the formation of a
local historic district.
DISCUSSION
The application for a 2007-2008 grant is due to the Arkansas Historic Preservation Office
on April 16, 2006. Planning staff is again requesting funds in the amount of $7,313 for
travel and training during the 2007-2008 year. This amount would enable the Chair and a
staff member to attend a national preservation conference and enable other members of
the commission and staff to attend state quarterly meetings.
BUDGET IMPACT
The City will provide in-kind services for approximately $5,500 in the form of staff time.
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE LONG RANGE
PLANNING DIVISION TO APPLY FOR AND ACCEI'l A 2007-
2008 CERTIFIED LOCAL GOVERNMENT GRANT IN THE
AMOUNT OF $7,313.00 TO FUND TRAVEL AND TRAINING FOR
THE FAYETTEVILLE HISTORIC DISTRICT COMMISSION AND
APPROVING .
BE IT RESOLVED BY THE CITY COUNCI= E I TY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Counc
hereby authorizes the Long Range P1
2007-2008 Certified Loc vernment
travel and training _.•,1' tteville
2
the Ci
Divisio
in the
Distri
ettevill rkansas
y for a accept a
unt +f $7,31 _ _+ fund
ommissio
re,
app s a
PASS
'ROVED,t
ity Co':
djustm„` t reco
AN COODY, Mayor
Fayetteville, Arkansas
e grant revenue.
3rd day of April, 2007.
ATTEST.
By:
SONDRA E. SMITH, City Clerk/Treasurer
APPLICATION -- ARKANSAS CLG GRANT 2007
1. City / County of fctoyneA.AI\R.
2. Title of Project(s): I4i5coriL l',Slc;( sSivn
1 ra; n; r�
3. Building Data: (if applicable)
Address & Historic Name:
Year of Construction:
NR Status:
Owner of Property:
4. Area Benefiting from Project:
US Congressional District: 3da (ry,;Q.,\cA.l tisk;3E
State House District & Representative(s): p,Sinas $r6 isr7 and q�
F &ilp Ec1k.r n , bAJ cJIa.� Sn;At arv-A 5Nv•. NvUs�
State Senate District & Senator: Dtsinc3r 9, Sac MadiSbn
Mayor: n Coo^'�
County Judge:
5. Project Coordinator: Rufen Minlui
Address: 113 la Mount IA r4e4 raA044AxItt TbOoI
Telephone & Fax: (?i) S'75-%flI (f) (47y1 S75 -kion
Email kif;nkalRac;.C., 41w:11e_. or.uS
6. Amount of Funding Requested: 7, 313
City (or other) Match: c_5p0
Total Project Cost: l?1913
7. Required Attachments:
Project Outline (attach a narrative description of the project)
Budget Form (enclosed)
8. Authorized City Signature*:
Name: %,r,,,, (.00a'&
Title:
Date:
* Mayor's / County Judge's signature required for cities not currently participating in the
CLG program.
City / County
Project Name
Certified Local Government Grant
Budget Form -- FY 2007
lett/Abu ; I le
1-kkoc5icic l (0/Y1An1SCo-4
I ad/Ns
1. Personnel (Name / Rate x Hrs)
l.or"Sainut >c�nr �tz,S� /
/ x
2. Fringe Benefits (Name / Rate x Hrs)
3. Contractual (Name / Rate x Hrs)
Grant Match Total
4a. Travel — Destination: CL(o Med—try
Auto -- $.42/mix tt 38-a- miles x a cars h Ile
Air / Other — est. ticket price x passengers
Lodging* -- Rate 100 x 3 nights x 13 rooms a400
Meals* -- Rate 59 x `l days x 3 persons (D4$
Let oorc.do) set x a. +c a
1 5(,
4b. Travel — Destination: Minnt‘ist IY1tJ
Auto -- $.42/mi x miles
Air / Other — est. ticket price x ;l passengers li 000
Lodging* — Rate I$0 x S nights x a rooms 1111'0
Meals* -- Rate (p9 x 6 days x a persons "1.9K
4c. Travel — Destination:
Auto — $.42/mi x miles
Air / Other — est. ticket price x passengers
Lodging* — Rate x nights x rooms
Meals* -- Rate x days x persons
5. Equipment/Supplies (Item / Price x number)
6. Other (specify)
7. Total Projected Costs:
Budget Prepared By:
}`Aran Mihnke.l
91313 GgD ta,€
' Please use current federal travel rates. See www.gsa.gov
NOTE. If necessary, attach additional sheet(s) in order to explain each item/category.
Historic District Commission Training
Proposal
The City of Fayetteville proposes to provide intensive training for the Historic District
Commission and one long range planning staff member. This training will ensure that the
Commission will serve as a credible and qualified body for reviewing development
related to structures in Fayetteville's historic districts. This proposal seeks funding to
cover the cost of sending the commission chair and a long range planning staff member
to Minneapolis, Minnesota for the National Preservation Conference October 1-6 and two
to three commissioners and a long range planning staff member to quarterly Certified
Local Government meetings. Commissioners and staff will need and receive training in
areas such as architectural design review, legal issues, public participation and
preservation planning.
Need
The Fayetteville City Council reinstated the Historic District Commission in May 2006
with the charge of establishing a local ordinance district. The seven -member commission
began meeting regularly in June 2006 and has worked diligently toward the goal of
establishing a local historic district and increasing its knowledge of the Commission's
role in historic preservation. This work has included sending commission members and
staff representatives to the National Alliance for Historic Preservation conference in
Baltimore, quarterly Certified Local Government Meetings and the state Historic
Preservation Alliance conference in Hot Springs. The commission has also established
proposed boundaries for a commercial historic district in Fayetteville's downtown and
will review a draft of design guidelines for the proposed district at a regularly scheduled
meeting in April.
The Commission and Staff would particularly benefit from outside input during this
critical year as they begin to seek public support for design guidelines and the formation
of a local historic district. The City of Fayetteville seeks funding for travel and training
during the 2007-2008 year so that commissioners and staff may continue to gain
additional skills, network with and team from other commissions, and contribute to
historic preservation issues throughout Arkansas.
4
*In-kind Funding
A senior long range planner will be assigned as staff support to the Historic District
Commission. Long Range planning staff anticipates that twenty hours of time each month
will provide adequate research and administrative time for the Commission.
r.4 i vv.. G nab'
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE LONG RANGE
PLANNING DIVISION TO APPLY FOR AND ACCEPT A 2007-
2008 CERTIFIED LOCAL GOVERNMENT GRANT IN THE
AMOUNT OF $7,313.00 TO FUND TRAVEL AND TRAINING FOR
THE FAYETTEVILLE HISTORIC DISTRICT COMMISSION AND
APPROVING A BUDGET ADJUSTMENT RECOGNIZING
GRANT REVENUE .
BE IT RESOLVED BY THE CITY COU - OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Counc "f the Ci ettevill: kansas
hereby authorizes the Long Range P1. Divisio p y for accept a
2007-2008 Certified L •. ernmen in the . unt of $7,3 • fund
travel and traini ttevill= Distri ommission.
of Fayetteville, Arkansas
g the grant revenue.
3rd day of April, 2007.
ATTEST:
By:
DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
TaY ARKANSAS e evi le
THE CITY OF FAYETTEVILLE, ARKANSAS
INTERDEPARTMENTAL MEMO
To: City Council
RECEIVED
MAR 3 0 2007
CITY OF FAYETTEVILLE
CITY CLERICS OFFICE
Through: Gary Dumas, Director of Operation
Tim Conklin, Planning and Development Management Director 1 -
From: Karen Minkel, Senior Long Range Planner x, N1
Date: March 29, 2007
Subject: Historic Preservation Certified Local Government Grant Application
Council members had questions about the in-kind services in the amount of 55,500
mentioned in the grant application for travel and training for the Historic District
Commission during agenda session on March 27, 2007. The in-kind services reflect staff
time devoted to administrative and research work for the Historic District Commission,
which is approximately five hours per week. The grant funding and in-kind matching
funds are for a period of one year only.
(4/6/2007) Lisa Branson - Res. 58-07 Page 1 1
From: Lisa Branson
To: Minkel, Karen
Date: 4/6/2007 10:32 AM
Subject: Res. 58-07
Karen,
The City Council passed your agenda item regarding the Historic District Commission grant acceptance. However I do not
have a budget adjustment to attach to the resolution. Please let me know the status of the budget adjustment to
complete the processing the resolution.
Thanks.
Clarice
(4/9/2007) Lisa Branson - Re: Res. 58-07 Page 1
From: Karen Minkel
To: Branson, Lisa
Date: 4/6/2007 11:01 AM
Subject: Re: Res. 58-07
Lisa and Clarice,
The budget adjustment will not be done until we receive the grant, which will hopefully be some time in July. Contact Kevin
if you have additional questions.
Thanks,
Karen
Karen Minkel
Senior Long Range Planner
City of Fayetteville
(479) 575-8271
»> Lisa Branson 04/06/07 10:32 AM »>
Karen,
The City Council passed your agenda item regarding the Historic District Commission grant acceptance. However I do not
have a budget adjustment to attach to the resolution. Please let me know the status of the budget adjustment to
complete the processing the resolution.
Thanks.
Clarice
I (9.11.07) Clarice Dearman - Res. 58-07 Pape 11
From: Clarice Pearman
To: Minkel, Karen
Date: 9.11.07 3:04 PM
Subject: Res. 58-07
CC: Smith, Sondra
Karen,
On April 3, 2007 the qty Council passed a resolution approving your grant application for Historic District Commission and approved
a budget adjustment. To date I have not received a budget adjustment for your agenda item. Please let me know when to
expect one so that I can finish processing this resolution. Have a good day.
Thanks.
Clarice
1(9.12.07) Clarice Pearman - Re: Res. 58-07 Page 11
From: Karen Minkel
To: Pearman, Clarice
Date: 9.12.07 4:09 PM
Subject: Re: Res. 58-07
Clarice,
We still have not received the check. As soon as we receive the check, we will complete a budget adjustment.
Thanks,
Karen
Karen Minkel
Senior Long Range Planner
City of Fayetteville
(479) 575-8271
»> Clarice Pearman 09/11/07 3:04 PM »>
Karen,
On April 3, 2007 the City Council passed a resolution approving your grant application for Historic District Commission and approved
a budget adjustment. To date I have not received a budget adjustment for your agenda item. Please let me know when to
expect one so that I can finish processing this resolution. Have a good day.
Thanks.
Clarice
j (10.3.07) Clarice Pearman - Re: Res. 58-07 Pie
From: Karen Minkel
To: Pearrnan, Clarice
Date: 10.2.07 4:24 PM
Subject: Re: Res. 58-07
aarlce,
Kevin is completing this budget adjustment as we speak. You should have it shorty.
Thanks,
karen
Karen Minkel
Senior Long Range Planner
City of Fayetteville
(479) 575-8271
»> Clarice Pearman 09/11/07 3:04 PM »>
Karen,
On April 3, 2007 the city Council passed a resolution approving your grant application for Historic District Commission and approved
a budget adjustment. To date I have not received a budget adjustment for your agenda item. Please let me know when to
expect one so that I can finish processing this resolution. Have a good day.
Thanks.
Clarice
1(10.5.07) Clarice Pearman - Res. 58-07
Page 1 I
From:
To:
Date:
Subject:
Attachments:
Clarice Pearman
Minkel, Karen
10.5.07 11:36 AM
Res. 58-07
58-07 Historic District Commission.pdf
CC: Audit; Fell, Barbara
Karen:
Attached Is a copy of the above resolution passed by City Council, April 3, 2007. I will forward to Budget & Research the
original budget adjustment. Please let me know if there is anything else needed for this item. Have a good day.
Thanks.
Clarice
Tim Conklin
Submitted By
City of Fayetteville
Staff Review Form
• Contracts
N/A
City Council Meeting Date
Planning & Development Mgmt. Operations
Division
Action Required:
Paz/
7/-/0
iv -ad
‘ccr,4*n&
/j6/Dh
�� P192€1414 -
Department Department
Approval of a contract with the Arkansas Historic Preservation Program to receive a Certified Local Government grant of $3,000
to provide travel and training funds for the Historic District Commission and staff.
$0.00
Cost of this request
1010.6310.5304.00
Account Number
06024.1
Project Number
Budgeted Item
krinar
Department Director
n/a
Category/Project Budget
n/a
Funds Used to Date
n/a
Remaining Balance
Budget Adjustment Attached
16.67
Date
City Attorney
DaPe
40/16 �a
Date
Mayor
omments:
n/a
Program Category / Project Name
n/a
Program / Project Category Name
n/a
Fund Name
11)
Previous Ordinance or Resolution # n/a
Original Contract Date: n/a
Original Contract Number:
n/a
The Department of
Arkansas
Heritage
Mike Beebe
Governor
Cathie Matthews
Director
Arkansas Arts Council
•
Arkansas Natural Heritage
Commission
•
Delta Cultural Center
Historic Arkansas Museum
Mosaic Templars
Cultural Center
Old State House Museum
Arkansas Historic
Preservation Program
1500 Tower Building
323 Center Street
Little Rock, AR 72201
(501) 324-9880
fax: (501) 324-9184
tdd: (501) 324-9811
e-mail:
infoc arkansasoreservation.org
website:
www.arkansaspreservation.com
An Equal Opportunity Employer
July 6, 2007
Karen Minkel, Senior Planner
City of Fayetteville
113 West Mountain Street
Fayetteville, AR 72701
Dear Ms. Minkel:
As you may know, the City of Fayetteville has been selected to receive a
Certified Local Government grant in the amount of $3,000 Enclosed you will
find two (2) copies of Grant Agreement 07-CLG-14
You, or an authorized signator of the City of Fayetteville, should sign both
copies and return them to AHPP. A fully executed copy will then be returned
to you.
Congratulations on your grant award! We at AHPP applaud the City of
Fayetteville's continuing commitment to historic preservation.
Sincerely,
Boyd I. Maher
Certified Local Government Coordinator
I,
CERTIFIED LOCAL GOVERNMENT PROGRAM GRANTAGREEMENT
Grant Number 07-CLG-14 _
This agreement is entered into between the City of Fayetteville, Arkansas, herein referred to as the City, and the
Arkansas Historic Preservation Program, hereinafter referred to as AHPP. AHPP agrees to provide a grant in the
amount of $3,000 to the for the purpose of:
Providing training for the Fayetteville Historic District Commission and staff.
THIS GRANT IS FOR THE ACCOMPLISHMENT OF THE PURPOSE, OBJECTIVE AND SCOPE OF WORK
HEREIN DEFINED.
I. SCOPE OF WORK
The City will send one or more representatives of its Historic District Commission to the 2007 Arkansas
Preservation Conference and to quarterly training meetings to be announced by AHPP.
II. TIME FRAME of AGREEMENT
This agreement will begin on July 1, 2007, and shall extend until May 31,2008.
III. SCHEDULE OF PAYMENTS
Payment of the full grant amount, shall be paid to the City upon a request for payment to AHPP.
IV. AHPP RESPONSIBILITIES
AHPP staff agrees to make periodic reviews of the project to review practices and products. AHPP reserves the
right to enforce the procedures as outlined in this contract. AHPP agrees to make available advice and counsel
necessary to accomplish the objectives and to render compensation upon invoice within a reasonable time
frame.
V. REPORTING REQUIREMENTS
A. The City will submit quarterly reports detailing progress of work.
B. The City will submit a final project report detailing all completed projects and including 10 copies each
of all publications.
C. If grant crosses Federal fiscal years, the City is required to submit progress reports (both programmatic
and fiscal) including a grantee expenditure and progress report by September 30 of the year the grant is
allocated.
D. If changes in agreement - e.g.: scope of work, products, budgets, etc. - are required, then the City must
submit a written request detailing proposed changes and wait for written approval from the State.
VI. COMPLIANCE
A. All policies and procedures of the Department of the Interior, the National Park Service as well as
Federal regulations concerning expenditures of all Federal funds must be followed by the AHPP and all
subgrant recipients. All grant projects will be administered by the AHPP in accordance with the
Historic Preservation Fund Grants Manual, particularly "Chapter 9: Certified Local Governments".
Separate financial records for each project will be maintained by the AHPP following Office of
Management and Budget Guidelines. The City must maintain efficient and effective accountability and
control of all funds received and expended under a subgrant from the AHPP.
B. The City agrees to the right of the AHPP director to review and comment on art set-up, written
narrative of any printed material, and audio visual material produced by the grant prior to final printing
or production and distribution.
C. The City must supply the State with evidence of compliance with Federal competitive procurement
requirements for professional services and subcontractors prior to reimbursement.
D. All products and projects must comply with the applicable Secretary of the Interior's Standards for
Rehabilitation. The standards are:
1. A property shall be used for its historic purpose or be placed in a new use that requires minimal
change to the defining characteristics of the building and its site and environment.
2. The historic character of a property shall be retained and preserved. The removal of historic
materials or alteration of features and spaces that characterize a property shall be avoided.
3. Each property shall be recognized as a physical record of its time, place, and use. Changes that
create a false sense of historical development, such as adding conjectural features or
architectural elements from other buildings, shall not be undertaken.
4. Most properties change over time; those changes that have acquired historic significance in
their own right shall be retained and preserved.
5. Distinctive features, finishes, and construction techniques or examples of craftsmanship that
characterize a property shall be preserved.
6. Deteriorated historic features shall be repaired rather than replaced. Where the severity of
deterioration requires replacement of a distinctive feature, the new feature shall match the old
in design, color, texture, and other visual qualities and, where possible, materials. Replacement
of missing features shall be substantiated by documentary, physical, or pictorial evidence.
Chemical or physical treatments, such as sandblasting, that cause damage to historic materials
shall not be used. The surface cleaning of structures, if appropriate, shall be undertaken using
the gentlest means possible.
8. Significant archeological resources affected by a project shall be protected and preserved. If
such resources must be disturbed, mitigation measures shall be undertaken.
9. New additions, exterior alterations, or related new construction shall not destroy historic
materials that characterize the property. The new work shall be differentiated from the old and
shall be compatible with the massing, size, scale, and architectural features to protect the
historic integrity of the property and its environment.
10. New additions and adjacent or related new construction shall be undertaken in such a manner
that if removed in the future, the essential form and integrity of the historic property and its
environment would be unimpaired.
E. All surveys (either new or those in progress) of historic structures, sites, etc. will meet the following
criteria:
I. Person(s) hired to conduct survey will train with the AHPP Survey Coordinator before starting
project.
2. All survey information will be recorded on survey forms supplied by AHPP and meeting all
AHPP requirements.
3. A minimum of four (4) black and white photos and four (4) color slides (one of each elevation
of a structure or one from each direction— N, S, E, or W --of a site) will be taken using 35mm
film for inclusion with the survey form.
4. Monthly reviews of work in progress by AHPP Survey Coordinator.
F. The City will donate to AHPP a conservation easement on the property of any historic structure(s).
being restored, rehabilitated, or repaired as a part of any project(s) utilizing ten thousand dollars
($10,000) or more of AHPP funds. On such projects involving private properties, it will be the
City's responsibility to secure this easement for donation to AHPP before any grant funds are released.
VII. MANAGEMENT AND BUDGET GUIDELINES
The City must assure and certify that he will comply with the regulations, policies, guidelines and requirements
as they relate to the application, acceptance and use of Federal funds for this federally -assisted project, as
contained in attachment G of OMB circular A-102. Also the City assures and certifies that:
A. The City will comply with and administer the project in conformance with the Civil Rights Act of 1964
(Public Law 88-352), as amended; as well as 43 CFR 17 and Part 506 of the Department Manual issued
by the Department of the Interior; and Section 504 of the Rehabilitation Act of 1973, as amended,
which prohibits discrimination against the handicapped. Title VI of the Civil Rights Act of 1964 stated
that no person will, on the grounds or race, color, or national origin, be excluded from participation in,
be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for
which the applicant received Federal financial assistance and will immediately take any measures
necessary to effectuate this agreement;
B. In all hiring or employment made possible by or resulting from grant awards, the City (I) will not
discriminate against any employee or applicant from employment because of race, color, religion, sex,
age, or national origin, and (2) will take affirmative action to ensure that applicants are employed, and
that employees are treated during employment, without regard to their race, color, religion, sex, age, or
national origin. This requirement applies to, but is not limited to, the following: employment
promotion, demotion, or transfer; recruitment or other recruitment advertising; layoff or termination;
rates of pay or other forms of compensation; and selection for training, including apprenticeship. The
City its subgrantees will comply with all applicable statutes and Executive orders on equal employment
opportunity and grant awards will be governed by the provisions, as implemented by, but not limited to,
Department of the Interior policies, published in 43 CFR 17;
C. The City will give AHPP and the National Park Service or the Comptroller General through any
authorized representative the access to and the right to examine all records, books, papers, or
documents related to the grant;
D. The City must comply with Federal competitive procurement requirements for professional services and
subcontractors and will provide documentation of such compliance upon request.
E. The City will comply with the minimum wage and maximum hours provisions of the Federal Fair
Labor Standards Act, as they apply to hospital and educational institution employees of state and local
governments.
F. Upon completion of the project, the Secretary of the Interior, the Comptroller General of the United
States, the AHPP, and/or any of their duly authorized representatives shall have access for the purpose
of financial or programmatic audit and examination any books, documents, papers and records of the
City that are pertinent to the grant at all reasonable times during the period of retention provided in
OMB Circular A102, attachment C, for at least three (3) years or until all claims or audit findings have
been resolved.
G. Lobbying with appropriated funds. Historic Preservation Fund grants must conform to provisions of 18
USC 1913: "No part of the money appropriated by any enactment of Congress shall, in the absence of
express authorization by Congress be used directly or indirectly to pay for any personal services,
advertisement, telegram, telephone, letter, printed or written matter, or other device, intended or
designed to influence in any manner a Member or Congress, through the proper official channels,
requests for legislation OPR appropriation which they deem necessary for the efficient conduct of the
public business." Thus, costs associated with activities to influence legislation pending before the
Congress, commonly referred to as "lobbying," are unallowable as charges to NPS assisted grants.
H. The City must submit acceptable Federal and non -Federal share supporting documentation prior to
reimbursement.
I. In addition to the terms detailed in this grant agreement, all Federal requirements governing grants
(Office of Management and Budget Circulars A-87 or A-122, A-102 or A -I 10, and A-128) are
applicable.
VIII. PUBLICATIONS AND PUBLIC INFORMATION
An acknowledgment of National Park Service and Arkansas Historic Preservation Program support must be
made in connection with the publication of any material based on, or developed under, any activity supported
by Historic Preservation Fund grant funds. This acknowledgment shall be in the form of a statement as follows:
The activity which is the subject of this (type of publication) has been financed (in part/entirely) with Federal
funds from the National Park Service, Department of the Interior, administered through the Arkansas Historic
Preservation Program, an agency of the Department ofArkansas Heritage. However, the contents and
opinions do not necessarily reflect the views or policies of the Department of the Interior, nor does the mention
of trade names or commercial products constitute endorsement or recommendation by the Department of the
Interior or the Arkansas Historic Preservation Program.
Press releases, publications, and other public dissemination of information by the City made possible by a grant
shall acknowledge National Park Service, Department of the Interior and Arkansas Historic Preservation
Program, Department of Arkansas Heritage grant support. A minimum of eight copies of any publication will
be furnished by the Preservation Program will transmit three copies to the Department of the Interior Library,
one copy to the National Park Service, Divisions of Personnel and Management, and one copy to the Office of
Communications. The remainder will be placed in the Arkansas Historic Preservation Program files.
All printed material (publications, brochures, etc.) will be printed on recycled paper using soybean ink in
accordance with Executive Proclamation Order #90-1.
IX. LIMITATION OF LIABILITY
The AHPP assumes no responsibility with respect to accidents, illness or claims arising out of any work
performed under a subgrant supported project. The City is expected to take necessary steps to insure itself and
its personnel and students and to comply with the applicable local, State, or Federal safety standards, including
those issued pursuant to the National Occupational Safety and Health Act of 1970 (see 20 SFR 1910).
X. PROJECT CANCELLATION
Approved projects may be canceled for one or more of the following reasons:
A. The City requests project cancellation.
B. The City fails to initiate project work.
C. The City initiates work prior to receipt of written notification of project approval.
D. Project work is found not to be in conformance with conditions as stated in the grant agreement.
XI. AMENDMENTS
This agreement may be amended upon written request and approval by both parties
XII. APPROVAL OF AHPP
The City of Fayetteville is aware that this grant is contingent upon approval of the AHPP and the availability of
funds; and agrees that no work will begin on the project until written approval from the AHPP is received.
SIGNATURES
of Fayetteville
Director, Arkansas Historic Preservation Program
Deputy State Historic Preservation Officer
(printed)
Date
Title 6
Date
(7.23 07) Clarice Pearman - Arkansas Historic Preservation Program Page 1
From: Clarice Pearman
To: Conklin, Tim
Date: 7.23.07 3:49 PM
Subject: Arkansas Historic Preservation Program
Tim:
Paul:
Attached is a copy of the above grant agreement. I am forwarding to you the two originals and will await the return of one original
agreement per Mr. Maher's letter to Karen Minkel. Also, I was wondering the City Council passed Res. 58-07 which needs a budget
adjustment, it seems to be for the same purpose just different amounts. Do these two items in some way go together?
Please let me know if there is anything else needed. Have a good day.
Thanks.
dance
Clarice Buffalohead-Pearman, C.A.M.C., C.M.C.
City Clerk/Treasurer Division
113 West Mountain
Fayetteville, AR 72701
479-575-8309
coearma nCatci.fayetteville. ar. us