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Home My WebLink About58-07 RESOLUTIONRESOLUTION NO. 58-07 A RESOLUTION AUTHORIZING THE LONG RANGE PLANNING DIVISION TO APPLY FOR AND ACCEPT A 2007-2008 CERTIFIED LOCAL GOVERNMENT GRANT IN THE AMOUNT OF $7,313.00 TO FUND TRAVEL AND TRAINING FOR THE FAYETTEVILLE HISTORIC DISTRICT COMMISSION AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUE . BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Long Range Planning Division to apply for and accept a 2007-2008 Certified Local Government Grant in the amount of $7,313.00 to fund travel and training for the Fayetteville Historic District Commission. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a Budget Adjustment recognizing the grant revenue. IZIS •Gc1 Y Uo».[ ' ' A :FAYETTEVILLE: 144.4. �9s'q;9KANSP�J�' PASSED and APPROVED this 3rd day of April, 2007. APPROVED. By / A41 ' /%ss4 DA COODY, Mayor ATTEST: By: SONDRA E. SMITH, City Clerk/Treasurer City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2007 Department: Operations Division: Planning & Development Managemen Program: Long Range Planning Date Requested 4/4/2007 Adjustment Number Project or Item Added/Increased: $3,000 in Travel & Training accounts in the Planning & Development Management area. Project or Item Deleted/Reduced: None. $3,000 in State Grants. Justification of this Increase: The funding is approved with the Historic Preservation Grant approved by City Council as part of Resolution 58- 07. Justification of this Decrease: Increase Expense Budget (Decrease Revenue Budget) Account Name Account Number Amount Project Number Travel & training 1010 6310 5304 00 Account Name 3,000 06024 1 Decrease Expense Budget (Increase Revenue Budget) Account Number Amount State Grants -Operational Project Number 1010 0001 4302 01 3,000 06024 1 Approval Signatures Requested By Date dget Manager Date Department Director Date D Finance & Inte • 'Services se ector Mayor ector 10-3-07 D`ate Date Budget Office Use Only Type: A B C Posted to General Ledger Posted to Project Accounting Entered in Category Log E Initial Date Initial Date Initial Date 4. Karen Minkel Submitted By City of Fayetteville Staff Review Form City Council Agenda Items or Contracts 413/07,_ City Council Meeting Date Planning Division Action Required: CIL rpoescati 11°L Operations Department Approval of a resolution enabling Planning staff to apply for a 2007-2008 Arkansas Historic Preservation Certified Local Government grant for travel and training funds for the Historic District Commission. $0.00 Cost of this request n/a Account Number nla Project Number Budgeted Item n/a Category/Project Budget n/a Funds Used to Date nla Remaining Balance Budget Adjustment Attached n/a Program Category / Project Name n/a Program / Project Category Name n/a Fund Name c72/,40 ( 3k 2 City Attorney LE ck fl Qfatak, Finance a.d Internal Service Director Mayor -07 Date (2-ler/ Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: n/a nla n/a Comments: • City Council Meeting of April 3, 2007 Agenda Item Number CITY COUNCIL AGENDA MEMO To: Mayor and City Council Thru: Gary Dumas, Director of Operations ` Tim Conklin, Planning and Development Management Director - a-- • - From: Karen Minkel, Senior Long Range Planner '+L•M. Date: March 15, 2007 Subject: Approval of a resolution enabling Planning staff to apply for a 2007-2008 Arkansas Historic Preservation Certified Local Government grant for travel and training funds for the Historic District Commission. RECOMMENDATION Planning staff recommends approval of a resolution enabling Planning staff to apply for a 2007-2008 Arkansas Historic Preservation Certified Local Government grant for travel and training funds for the Historic District Commission. BACKGROUND The City Council reinstated the Historic District Commission on May 6, 2006 by Res. No. 78-06. Planning staff applied for and received a Certified Local Government (CLG) grant last year to pay for the Historic District Commission's and Staffs travel and training related to historic preservation. The grant was $6,100, and enabled a staff member and the Chair of the Commission to attend a National Preservation conference in Baltimore, Maryland. Staff members and commissioners also attended a state conference in Hot Springs as well as quarterly certified local government meetings in Little Rock using the CLG grant funds. These conferences have increased Staffs and the Commission's knowledge and skills, contributing to their work on the formation of a local historic district. DISCUSSION The application for a 2007-2008 grant is due to the Arkansas Historic Preservation Office on April 16, 2006. Planning staff is again requesting funds in the amount of $7,313 for travel and training during the 2007-2008 year. This amount would enable the Chair and a staff member to attend a national preservation conference and enable other members of the commission and staff to attend state quarterly meetings. BUDGET IMPACT The City will provide in-kind services for approximately $5,500 in the form of staff time. RESOLUTION NO. A RESOLUTION AUTHORIZING THE LONG RANGE PLANNING DIVISION TO APPLY FOR AND ACCEI'l A 2007- 2008 CERTIFIED LOCAL GOVERNMENT GRANT IN THE AMOUNT OF $7,313.00 TO FUND TRAVEL AND TRAINING FOR THE FAYETTEVILLE HISTORIC DISTRICT COMMISSION AND APPROVING . BE IT RESOLVED BY THE CITY COUNCI= E I TY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Counc hereby authorizes the Long Range P1 2007-2008 Certified Loc vernment travel and training _.•,1' tteville 2 the Ci Divisio in the Distri ettevill rkansas y for a accept a unt +f $7,31 _ _+ fund ommissio re, app s a PASS 'ROVED,t ity Co': djustm„` t reco AN COODY, Mayor Fayetteville, Arkansas e grant revenue. 3rd day of April, 2007. ATTEST. By: SONDRA E. SMITH, City Clerk/Treasurer APPLICATION -- ARKANSAS CLG GRANT 2007 1. City / County of fctoyneA.AI\R. 2. Title of Project(s): I4i5coriL l',Slc;( sSivn 1 ra; n; r� 3. Building Data: (if applicable) Address & Historic Name: Year of Construction: NR Status: Owner of Property: 4. Area Benefiting from Project: US Congressional District: 3da (ry,;Q.,\cA.l tisk;3E State House District & Representative(s): p,Sinas $r6 isr7 and q� F &ilp Ec1k.r n , bAJ cJIa.� Sn;At arv-A 5Nv•. NvUs� State Senate District & Senator: Dtsinc3r 9, Sac MadiSbn Mayor: n Coo^'� County Judge: 5. Project Coordinator: Rufen Minlui Address: 113 la Mount IA r4e4 raA044AxItt TbOoI Telephone & Fax: (?i) S'75-%flI (f) (47y1 S75 -kion Email kif;nkalRac;.C., 41w:11e_. or.uS 6. Amount of Funding Requested: 7, 313 City (or other) Match: c_5p0 Total Project Cost: l?1913 7. Required Attachments: Project Outline (attach a narrative description of the project) Budget Form (enclosed) 8. Authorized City Signature*: Name: %,r,,,, (.00a'& Title: Date: * Mayor's / County Judge's signature required for cities not currently participating in the CLG program. City / County Project Name Certified Local Government Grant Budget Form -- FY 2007 lett/Abu ; I le 1-kkoc5icic l (0/Y1An1SCo-4 I ad/Ns 1. Personnel (Name / Rate x Hrs) l.or"Sainut >c�nr �tz,S� / / x 2. Fringe Benefits (Name / Rate x Hrs) 3. Contractual (Name / Rate x Hrs) Grant Match Total 4a. Travel — Destination: CL(o Med—try Auto -- $.42/mix tt 38-a- miles x a cars h Ile Air / Other — est. ticket price x passengers Lodging* -- Rate 100 x 3 nights x 13 rooms a400 Meals* -- Rate 59 x `l days x 3 persons (D4$ Let oorc.do) set x a. +c a 1 5(, 4b. Travel — Destination: Minnt‘ist IY1tJ Auto -- $.42/mi x miles Air / Other — est. ticket price x ;l passengers li 000 Lodging* — Rate I$0 x S nights x a rooms 1111'0 Meals* -- Rate (p9 x 6 days x a persons "1.9K 4c. Travel — Destination: Auto — $.42/mi x miles Air / Other — est. ticket price x passengers Lodging* — Rate x nights x rooms Meals* -- Rate x days x persons 5. Equipment/Supplies (Item / Price x number) 6. Other (specify) 7. Total Projected Costs: Budget Prepared By: }`Aran Mihnke.l 91313 GgD ta,€ ' Please use current federal travel rates. See www.gsa.gov NOTE. If necessary, attach additional sheet(s) in order to explain each item/category. Historic District Commission Training Proposal The City of Fayetteville proposes to provide intensive training for the Historic District Commission and one long range planning staff member. This training will ensure that the Commission will serve as a credible and qualified body for reviewing development related to structures in Fayetteville's historic districts. This proposal seeks funding to cover the cost of sending the commission chair and a long range planning staff member to Minneapolis, Minnesota for the National Preservation Conference October 1-6 and two to three commissioners and a long range planning staff member to quarterly Certified Local Government meetings. Commissioners and staff will need and receive training in areas such as architectural design review, legal issues, public participation and preservation planning. Need The Fayetteville City Council reinstated the Historic District Commission in May 2006 with the charge of establishing a local ordinance district. The seven -member commission began meeting regularly in June 2006 and has worked diligently toward the goal of establishing a local historic district and increasing its knowledge of the Commission's role in historic preservation. This work has included sending commission members and staff representatives to the National Alliance for Historic Preservation conference in Baltimore, quarterly Certified Local Government Meetings and the state Historic Preservation Alliance conference in Hot Springs. The commission has also established proposed boundaries for a commercial historic district in Fayetteville's downtown and will review a draft of design guidelines for the proposed district at a regularly scheduled meeting in April. The Commission and Staff would particularly benefit from outside input during this critical year as they begin to seek public support for design guidelines and the formation of a local historic district. The City of Fayetteville seeks funding for travel and training during the 2007-2008 year so that commissioners and staff may continue to gain additional skills, network with and team from other commissions, and contribute to historic preservation issues throughout Arkansas. 4 *In-kind Funding A senior long range planner will be assigned as staff support to the Historic District Commission. Long Range planning staff anticipates that twenty hours of time each month will provide adequate research and administrative time for the Commission. r.4 i vv.. G nab' RESOLUTION NO. A RESOLUTION AUTHORIZING THE LONG RANGE PLANNING DIVISION TO APPLY FOR AND ACCEPT A 2007- 2008 CERTIFIED LOCAL GOVERNMENT GRANT IN THE AMOUNT OF $7,313.00 TO FUND TRAVEL AND TRAINING FOR THE FAYETTEVILLE HISTORIC DISTRICT COMMISSION AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING GRANT REVENUE . BE IT RESOLVED BY THE CITY COU - OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Counc "f the Ci ettevill: kansas hereby authorizes the Long Range P1. Divisio p y for accept a 2007-2008 Certified L •. ernmen in the . unt of $7,3 • fund travel and traini ttevill= Distri ommission. of Fayetteville, Arkansas g the grant revenue. 3rd day of April, 2007. ATTEST: By: DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer TaY ARKANSAS e evi le THE CITY OF FAYETTEVILLE, ARKANSAS INTERDEPARTMENTAL MEMO To: City Council RECEIVED MAR 3 0 2007 CITY OF FAYETTEVILLE CITY CLERICS OFFICE Through: Gary Dumas, Director of Operation Tim Conklin, Planning and Development Management Director 1 - From: Karen Minkel, Senior Long Range Planner x, N1 Date: March 29, 2007 Subject: Historic Preservation Certified Local Government Grant Application Council members had questions about the in-kind services in the amount of 55,500 mentioned in the grant application for travel and training for the Historic District Commission during agenda session on March 27, 2007. The in-kind services reflect staff time devoted to administrative and research work for the Historic District Commission, which is approximately five hours per week. The grant funding and in-kind matching funds are for a period of one year only. (4/6/2007) Lisa Branson - Res. 58-07 Page 1 1 From: Lisa Branson To: Minkel, Karen Date: 4/6/2007 10:32 AM Subject: Res. 58-07 Karen, The City Council passed your agenda item regarding the Historic District Commission grant acceptance. However I do not have a budget adjustment to attach to the resolution. Please let me know the status of the budget adjustment to complete the processing the resolution. Thanks. Clarice (4/9/2007) Lisa Branson - Re: Res. 58-07 Page 1 From: Karen Minkel To: Branson, Lisa Date: 4/6/2007 11:01 AM Subject: Re: Res. 58-07 Lisa and Clarice, The budget adjustment will not be done until we receive the grant, which will hopefully be some time in July. Contact Kevin if you have additional questions. Thanks, Karen Karen Minkel Senior Long Range Planner City of Fayetteville (479) 575-8271 »> Lisa Branson 04/06/07 10:32 AM »> Karen, The City Council passed your agenda item regarding the Historic District Commission grant acceptance. However I do not have a budget adjustment to attach to the resolution. Please let me know the status of the budget adjustment to complete the processing the resolution. Thanks. Clarice I (9.11.07) Clarice Dearman - Res. 58-07 Pape 11 From: Clarice Pearman To: Minkel, Karen Date: 9.11.07 3:04 PM Subject: Res. 58-07 CC: Smith, Sondra Karen, On April 3, 2007 the qty Council passed a resolution approving your grant application for Historic District Commission and approved a budget adjustment. To date I have not received a budget adjustment for your agenda item. Please let me know when to expect one so that I can finish processing this resolution. Have a good day. Thanks. Clarice 1(9.12.07) Clarice Pearman - Re: Res. 58-07 Page 11 From: Karen Minkel To: Pearman, Clarice Date: 9.12.07 4:09 PM Subject: Re: Res. 58-07 Clarice, We still have not received the check. As soon as we receive the check, we will complete a budget adjustment. Thanks, Karen Karen Minkel Senior Long Range Planner City of Fayetteville (479) 575-8271 »> Clarice Pearman 09/11/07 3:04 PM »> Karen, On April 3, 2007 the City Council passed a resolution approving your grant application for Historic District Commission and approved a budget adjustment. To date I have not received a budget adjustment for your agenda item. Please let me know when to expect one so that I can finish processing this resolution. Have a good day. Thanks. Clarice j (10.3.07) Clarice Pearman - Re: Res. 58-07 Pie From: Karen Minkel To: Pearrnan, Clarice Date: 10.2.07 4:24 PM Subject: Re: Res. 58-07 aarlce, Kevin is completing this budget adjustment as we speak. You should have it shorty. Thanks, karen Karen Minkel Senior Long Range Planner City of Fayetteville (479) 575-8271 »> Clarice Pearman 09/11/07 3:04 PM »> Karen, On April 3, 2007 the city Council passed a resolution approving your grant application for Historic District Commission and approved a budget adjustment. To date I have not received a budget adjustment for your agenda item. Please let me know when to expect one so that I can finish processing this resolution. Have a good day. Thanks. Clarice 1(10.5.07) Clarice Pearman - Res. 58-07 Page 1 I From: To: Date: Subject: Attachments: Clarice Pearman Minkel, Karen 10.5.07 11:36 AM Res. 58-07 58-07 Historic District Commission.pdf CC: Audit; Fell, Barbara Karen: Attached Is a copy of the above resolution passed by City Council, April 3, 2007. I will forward to Budget & Research the original budget adjustment. Please let me know if there is anything else needed for this item. Have a good day. Thanks. Clarice Tim Conklin Submitted By City of Fayetteville Staff Review Form • Contracts N/A City Council Meeting Date Planning & Development Mgmt. Operations Division Action Required: Paz/ 7/-/0 iv -ad ‘ccr,4*n& /j6/Dh �� P192€1414 - Department Department Approval of a contract with the Arkansas Historic Preservation Program to receive a Certified Local Government grant of $3,000 to provide travel and training funds for the Historic District Commission and staff. $0.00 Cost of this request 1010.6310.5304.00 Account Number 06024.1 Project Number Budgeted Item krinar Department Director n/a Category/Project Budget n/a Funds Used to Date n/a Remaining Balance Budget Adjustment Attached 16.67 Date City Attorney DaPe 40/16 �a Date Mayor omments: n/a Program Category / Project Name n/a Program / Project Category Name n/a Fund Name 11) Previous Ordinance or Resolution # n/a Original Contract Date: n/a Original Contract Number: n/a The Department of Arkansas Heritage Mike Beebe Governor Cathie Matthews Director Arkansas Arts Council • Arkansas Natural Heritage Commission • Delta Cultural Center Historic Arkansas Museum Mosaic Templars Cultural Center Old State House Museum Arkansas Historic Preservation Program 1500 Tower Building 323 Center Street Little Rock, AR 72201 (501) 324-9880 fax: (501) 324-9184 tdd: (501) 324-9811 e-mail: infoc arkansasoreservation.org website: www.arkansaspreservation.com An Equal Opportunity Employer July 6, 2007 Karen Minkel, Senior Planner City of Fayetteville 113 West Mountain Street Fayetteville, AR 72701 Dear Ms. Minkel: As you may know, the City of Fayetteville has been selected to receive a Certified Local Government grant in the amount of $3,000 Enclosed you will find two (2) copies of Grant Agreement 07-CLG-14 You, or an authorized signator of the City of Fayetteville, should sign both copies and return them to AHPP. A fully executed copy will then be returned to you. Congratulations on your grant award! We at AHPP applaud the City of Fayetteville's continuing commitment to historic preservation. Sincerely, Boyd I. Maher Certified Local Government Coordinator