HomeMy WebLinkAbout47-07 RESOLUTIONRESOLUTION NO. 47-07
A RESOLUTION AWARDING BID #07-22 AND APPROVING A
CONTRACT WITH ARKOMA PLAYGROUNDS AND SUPPLY IN THE
AMOUNT OF $138,530.50 FOR THE INSTALLATION OF PARK
AMENITIES AT HARMONY POINTE PARK; APPROVING A 9.5%
PROJECT CONTINGENCY IN THE AMOUNT OF $13,160.40; AND
APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF
$50,000.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
FAYETTEVILLE, ARKANSAS: • -
OF
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
awards Bid #07-22 and approves a contract with Arkoma Playgrounds and Supply in
the amount of $138,530.50 for the installation of park amenities at Harmony Pointe
Park.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby
approves a 9.5% project contingency in the amount of $13,160.40.
Section 3. That the City Council of the City of Fayetteville, Arkansas hereby
approves a Budget Adjustment in the amount of $50,000.00.
PASSED and APPROVED this 20th day of March, 2007.
APPROVED: ATTEST:
By:
DAN COODY, May
()By:
S tNDRA E. SMITH, City Clerk/Treasurer
.................
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Section 00 52 13
Agreement
BETWEEN CITY OF FAYETTEVELLE AND ARKOMA
PLAYGROUNDS & SUPPLY
THIS AGREEMENT is dated as of the (26 -1 --tit day of f144r6/1 in the year
2007 by and between the City of Fayetteville, Arkansas (hereinafter called CITY
OF FAYETTEVILLE) and Arkoma Playgrounds & Supply (herein after called
CONTRACTOR).
CITY OF FAYETTEVILLE and CONTRACTOR, in consideration of the mutual
covenants hereinafter set forth, agree as follows:
Article 1. WORK.
CONTRACTOR shall complete all Work as specified or indicated in the Contract
Documents
The work generally consists of the construction of a neighborhood park
consisting of a pavilion with picnic tables, play equipment, bike rack, sidewalks,
earthwork, concrete work, and for Harmony Pointe Park; and all items indicated
in the Drawings and Specifications.
Article 2. ENGINEER.
The Project has been designed by
City of Fayetteville Parks and Recreation Division
1455 South Happy Hollow Road
Fayetteville, Arkansas 72701
Will be hereinafter called PARKS AND RECREATION DIVISION PROJECT
MANAGER an who is to act as CITY OF FAYETTEVILLE S representative,
assume all duties and responsibilities and have the nghts and authority assigned
to ENGINEER in the Contract Documents in connection with completion of the
Work in accordance with the ContraCt documents.
Article 3. CONTRACT TIME.
3.1 The Work for Harmony Pointe Park Construction shall be substantially
completed within 100 consecutive calendar days after the date when the
Contract Time commences to run as provided in paragraph 2.03 of the
General Conditions, and completed and•ready for final payment in
accordance with paragraphs 14.07 B& C of the General Conditions within
100 consecutive calendar days after the date when the Contract Time
commences to run.
3.2 Liquidated Damages. CITY OF FAYETTEVILLE and CONTRACTOR
recognize that time is of the essence of the Agreement and that CITY OF
FAYETTEVILLE will suffer financial loss if the Work is not completed
within the times specified in paragraph 3.1 above, plus and extensions
thereof allowed in accordance with Article 12 of the General Conditions.
They also recognize the delays, expense and difficulties involved in
proving the actual loss suffered by CITY OF FAYETEVILLE if the Work is
not completed on time. Accordingly, instead of requiring any such proof,
CITY OF FAYETTEVILLE and CONTRACTOR agree that as liquidated
damages for delay (but not as a penalty) CONTRACTOR shall pay CITY
OF FAYETTEVILLE Two hundred and fifty dollars ($250.00) for each day
that expires after the time specified in paragraph 3.1 for Substantial
Completion until the Work is substantially complete. After Substantial
Completion, if CONTRACTOR shall neglect, refuse or fail to complete the
remaining Work within the time specified in paragraph 3.1 for completion
and readiness for final payment or any proper extension thereof granted
by CITY OF FAYETTEVILLE, CONTRACTOR shall pay CITY OF
FAYETTEVILLE Two hundred and fifty dollars ($250.00) for each day that
expires after the time specified in paragraph 3.1 for completion and
readiness for final payment
Article 4. CONTRACT PRICE.
CITY OF FAYETTEVILLE shall pay CONTRACTOR for completion of the Work
in accordance with the Contract Documents and amount in current funds equal to
the sum of the amounts determined from the following Schedule of Values
pursuant to paragraphs 4.1 and 4.2 below:
•
4.1 For all Work other than Unit Price Work, an amount equal to the sum
of the established lump sums for each separately identified item of Lump
Sum Work; and
4.2 For all Unit Price Work, an amount equal to the sum of the established
unit price for each separately identified item of Unit Pnce Work times the
estimated quantity of that item as indicated in this paragraph 4.2.
ITEM NUMBER DESCRIPTION
PAYMENT ITEMS
UNIT; EST:a—TY.
1
Moblization
(1)
L.S.
1 00
2
Construction
Staking
L.S.
1.00
3
Tree
Protection
- Silt
Fencing
/ Temporary
Fencing
(3)(5)
L.F.
470.00
4
Select
Fill
/
Topsoil
- complete
in place
(8)
C.Y.
65.00
5
Seed
and
Straw
(4)
1,000 S.F.
15.00
6
Compacted
Fill
( Red Dirt)
(10)
C.Y.
278.00
7
Unclassified
Excavation
(2)
C.Y.
185.00
8
Concrete
Sidewalk
(4" Thickness)
(7)
S.Y.
183.00
9
Concrete
Slab for Playground
(4' Thickness)(7)
S.Y.
445.00
10
Play
Equip
Installation - complete
in
place
(6)
L.S.
1.00
11
Rubber
Safety Surfacing
- Tiles complete
in
place(6)(9)
S.F.
4001.00
12
Pavilion
on
(5'
(20
thick)
Shelter with 2 ADA Accessible
Concrete Slab - complete
in
Picnic
place
(6)(7)(9)
Tables)
L.S.1.00
13
6'
Benches
- complete
in place
(6)(9)
EA.
2.00
14
Bike
Rack - complete
in
place(6)(9)
EA.
1.00
Play Equipment
(Provided by the City of Fayetteville)
As provided in paragraph 11.03 of the General Conditions estimated quantities
are not guaranteed, and determinations of actual quantities and classifications
are to be made by PARKS AND RECREATION DIVISION PROJECT MANAGER
as provided in paragraph 9.08 of the General Conditions Unit pnces have been
computed as provided in paragraph 11.03.B of the General Conditions.
Article 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with Article
14 of the General Conditions or as modified in the Supplementary Conditions.
Applications for Payment will be processed by PARKS AND RECREATION
DIVISION PRPOJECT MANAGER as provide in the General Conditions.
5.1 Progress Payments CITY OF FAYETTEVILLE shall make progress
payments on account of the Contract Price on the basis of CONTRACTOR'S
Applications for Payment as recommended by PARKS AND RECREATION
DIVISION PROJECT MANAGER, on or abut the 1st day of each monthduring
construction as provided in paragraphs 5.1.1 and 5.1 2 below and SC -14.02. All
such payments will be measured by the schedule of values, as provided in the
General Requirements.
5.1.1. Prior to Substantial Completion, progress payments will be made in
an amount equal to the percentage indicated below, but, in case, less the
aggregate of payments previously made and less such amounts as
PARKS AND RECREATION DIVISION PROJECT MANAGER shall
determine, or CITY OF FAYETTEVILLE may withhold, in accordance with
paragraphs 14.02.B.5 & 14.02.D of the General Conditions.
90 percent of Work completed (with the balance of 10 percent
being retainage), If Work has been 50 percent completed as
determined by the PARKS AND RECREATION DIVISION
PROJECT MANAGER, and if the character and progress of the TT
Work have been satisfactory to CITY OF FAYEEVILLE and
PARKS AND RECREATION DIVISION PROJECT MANAGER,
CITY OF FAYETTEVILLE, on recommendation of PARKS AND
RECREATION DIVISION PROJECT MANAGER, may determine
that as long as the character and progress of the Work remain
satisfactory to them, there will be no additional retainage on •
account of work completed, in which case the remaining progress
payments prior to Substantial Completion will be in an amount
equal to 100 percent of the Work completed
100 percent of matenals and equipment not incorporated in the
Work but delivered, suitably stored, and accompanied by
documentation satisfactory to CITY OF FAYETTEVILLE as
provided in paragraphs 14.02.13 5 & 14.02.D of the General
Conditions. That is, if any such items are setup for that type
payment in the Specifications.
5.1.2. Upon Substantial Completion, in an amount sufficient to increase
total payments to CONTRACTOR to 98 percent of the Contract Price (with
the balance of 2 percent being retainage), less such amounts as PARKS
AND RECREATION DIVISION PROJECT MANAGER shall determine, or
CITY OF FAYETTEVILLE may withhold, in accordance with paragraphs
14.02.B.5 & 14.02.D of the General Conditions.
5.2 Final Payment. Upon final completion and acceptance of the Work in
accordance with paragraphs 14.0713 & C of the General Conditions, CITY OF
FAYETTEVILLE shall pay the remainder of the Contract Price as recommended
by PARKS AND RECREATION DIVISION PROJECT MANAGER as provided in
said paragraphs 14.07.13 & C.
Article 6. CONTRACTOR'S REPRESENTATIONS.
In order to induce CITY OF FAYETTEVILLE to enter into this Agreement
CONTRACTOR makes the following representations:
6.1. CONTRACTOR has examined and carefully studied the Contract
Documents (including the Addenda listed in Article 7) and the other related data
identified in the Bidding Documents including "technical data.
6.2 CONTRACTOR has visited the site and become familiar with and is
satisfied as to the general, local, and site conditions that may affect cost,
progress, performance, and furnishing of the Work.
6.3 CONTRACTOR is familiar with and is satisfied as to all federal, state, and
local Laws ad Regulations that may affect cost, progress, performance, and
furnishing of the Work
6.4 CONTRACTOR has carefully studied all reports of explorations and tests of
subsurface conditions at or contiguous to the site and all drawings of physical
conditions in or relating to existing surface or subsurface structures at or
contiguous to the site which have been identified in the Supplementary
Conditions as provided in paragraph 4.02.A of the General Conditions.
CONTRACTOR accepts the determination set forth in paragraph SC -4.02 of the
Supplementary Conditions of the extent of the "technical data" contained in such
reports and drawings upon which CONTRACTOR is entitled to rely as provided
in paragraph 4.02 of the General Conditions.
CONTRACTOR acknowledges that such reports and drawing are not Contract
Documents and may not be complete for CONTRACTOR'S purposes.
CONTRACTOR acknowledges that CITY OF FAYETTEVILLE AND PARKS AND
RECREATION DIVISION PROJECT MANAGER do not assume responsibility for
the accuracy or completeness of information and data shown or indicated in the
Contract Documents with respect to Underground Facilities at or contiguous to
the site. CONTRACTOR has obtained and carefully studied (or assumes
responsibility for having done so) all such additional supplementary
examinations, investigations, explorations, tests, studies, and data concerning •
conditions (surface, subsurface, and Underground Facilities) at or contiguous to
the site or otherwise which may affect cost, progress, performance, or furnishing
of the Work or which relate to any aspect of the means, methods, techniques,
sequences, and procedures of construction to the employed by CONTRACTOR
and safety precautions and programs incident thereto. CONTRACTOR does not
consider that any additional examinations, investigations, explorations, tests,
studies, or data are necessary for the performance and furnishing of the Work at
the Contract Price, within the Contract Times, and in accordance with the other
terms and conditions of the Contact Documents.
6.5 CONTRACTOR is aware of the general nature of work to be performed by
CITY OF FAYETTEVILLE and others at the site that relates to the Work as
indicated in the Contract Documents.
6.6 CONTRACTOR has correlated the information known to CONTRACTOR,
information and observations obtained from visits to the site, reports and
1
•
drawings identified in the Contract Documents, and all additional examinations,
investigations, exploration, tests, studies, and data with the Contract Documents.
6.7 CONTRACTOR has given PARKS AND RECREATION DIVISION
PROJECT MANAGER written notice of all conflicts, errors, ambiguities, or
discrepancies that CONTRACTOR has discovered in the Contract Document
and the written resolution thereof by PARKS AND RECREATION DIVISION
PROJECT MANAGER is acceptable to CONTRACTOR and the Contract
Documents are generally sufficient to indicate and convey understanding of all
terms and conditions for performance and furnishing of the Work.
Article 7. CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between CITY
OF FAYETTEVILLE AND CONTRACTOR concerning the Work consist of the
following:
7.1 This Agreement (pages 1-7, inclusive).
7.2 Performance and Payment Bonds, (Exhibits A and B respectively).
7.3 Certificates of Insurance, (Exhibit C).
7.4 Documentation submitted by CONTRACTOR prior to Notice of Selection
(Exhibit D).
7.5 General Conditions (pages 1 to 42, inclusive).
7.6 Supplementary Conditions (pages 1 to13, inclusive).
7.7 Specifications consisting of Divisions 1 through 16 as listed in table of contents
thereof.
7.8 Addenda numbers, inclusive.
7.9 One set of drawings (not attached hereto) consisting of: a cover sheet and
additional sheets numbered two through nine with each sheet bearing the following
general title: Harmony Pointe Park.
7.10 The following which may be delivered or issued after the Effective Date of the
agreement and are not attached hereto:
7.10.1 Notice to Proceed
7.10.2 All Wntten Amendments and other documents amending, modifying or
supplementing the Contract Documents pursuant to paragraph 3.04 of the General
Conditions.
The documents listed in paragraphs 7.2 et seq. above are attached to this
agreement (except as expressly noted otherwise above).
•
•
There are no Contract Documents other than those listed above in this article 7.
The Contract Documents may only be amended, modified or supplemented as
provided in paragraph 3.04 of the General Conditions.
Article 8. MISCELLANEOUS.
8.1 Terms used in the agreement which are defined in Article 1 of the General
Conditions will have the meanings indicated in the General Conditions.
8.2 No assignment by a party hereto of any rights under or interests in the
Contract Documents will be binding on another party hereto without the written
consent of the party sought to be bound; and, specifically but without limitation,
moneys that may become due and moneys that are due may not be assigned
without such consent (except to the extent that the effect of this restriction may be
limited by law), and unless specifically stated to the contrary in any written consent
to an assignment no assignment will release or discharge the assignor from any
duty or responsibility under the Contract Documents.
8.3 CITY OF FAYETTEVILLE and CONTRACTOR each binds itself, it partners,
successors, assigns, and legal representatives to the other party hereto, its
partners, successors, assigns, and legal representatives in respect to all covenants,
agreements and obligations contained in the Contract Documents.
•
8.4 Any provision or part of the Contract Documents held to be void or
unenforceable under any Law or Regulation shall be deemed stricken and all
remaining provisions shall continue to be valid and binding upon stricken provision
or part thereof with a valid and enforceable provision that comes as close as
possible expressing the intention of the stncken provision.
8.5 Changes, modifications, or amendments in scope, pnce or fees to this
contract shall not be allowed without a prior formal contract amendment approved
by the Mayor and the City Council in advance of the change in scope, cost or fees.
8.6 Freedom of Information Act. City contract and documents prepared while
performing city contractual work are subject to the Arkansas Freedom of
Information Act. If a Freedom of Information Act request is presented to the City of
Fayetteville, CONTRACTOR will do everything possible to provide the documents in
a prompt and timely manner as prescribed in the Arkansas Freedom of Information
Act (A.C.A. §25-19-101 et. seq.) Only legally authorized photocopying costs
pursuant to the FOIA may be assessed for this compliance.
•
•
IN WITNESS WHEREOF, CITY OF FAYETTEVILLE and CONTRACTOR have
signed this Agreement in quadruplicate. One counterpart each has been delivered
to CITY OF FAYETTEVILLE and PARKS AND RECREATION DIVISION PROJECT
MANAGER, and two counterparts have been delivered to CONTRACTOR. All
portions of the Contract Documents have been signed, initialed, or identified by
CITY OF FAYETTEVILLE and CONTRACTOR or identified by PARKS AND
PRECREATION DIVISION PROJECT MANAGER on their behalf.
This Agreement will be effective on
the Effective Date of The Agreement).
MeCE-1 et/ 12007 (which is
CITY OF F ETTEVILLE: CONTRACTOR
Attest
Mayor
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Address for giving notices
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Attest
* If a Corporation, attest by the
Address for giving notices
(If CITY OF FAYETTEVILLE is a public body, attach License No.
evidence of authority to sign and resolution or other
documents Agent for service of process: authorizing execution of Agreement.
(If CONTRACTOR is a corporation, attach evidence of authority to sign)
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2007
Department: Operations
Division: Parks & Recreation
Program: Parks Development Capital
Date Requested
3/20/2007
Adjustment Number
Project or Item Added/Increased:
$50,000 is requested in the Park improvements account
in the Neighborhood Park Development project.
Project or Rem Deleted/Reduced:
None. This adjustment is to recognize $50,000 in the
Greenspace Fees SW revenue account.
Justification, of this Increase:
Funding will be used to develop Harmony Pointe Park.
Justification of this Decrease:
The Parks & Recreation Advisory Board on January 8,
2007 approved $50,000 of Greenspace fees for this
project.
Increase Expense Budget (Decrease Revenue Budget)
Account Name Account Number Amount Project Number
Park improvements
Account Name
2250 9255 5806 00 50,000 02013 7
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
Greenspace Fees SW 2250 0925 4419 02
Project Number
50,000 02013 7
pprov • ^atures
Requ
get Manager
Department Director
.54-A
Date
Date
Date
3-6 *07
Finance & lntern6b Service Director
Mayor
Date
Dita69
Budget Office Use Only
Type: A 8 C E
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
City of Fayetteville
Staff Review Form
City Council Agenda Items
Contracts
20 -Mar -07
City Council Meeting Date
Kay Curry/Connie Edmonston Parks and Recreation
Submitted By
Division
Action Required:
Operations
Department
A resolution awarding Bid #07-22 and approval of a contract with Arkoma Playgrounds & Supply in the amount of
$138,530.50 with a 9.5% project contingency of $13,160.40 for a total project cost of $151 690.90 for the installatio
of park amenities for the development of Harmony Pointe Park; and approving a budget adjustment in the amount of
$50,000.00.
$151,690.90
Cost of this request
2250.9255.5806.00
Account Number
02013.7
Project Number
Budgeted Item
201,700.00
Category/Project Budget
49,178.00
Funds Used to Date
152,319.26
Remaining Balance
Budget Adjustment Attached
Neighborhood Park Development
Program Category / Project Name
Park and Recreation Improvements
Program / Project Category Name
Parks Development
Fund Name
Department Diector
City Attorney
Date
3/67o 7
-PailQ., 3 -7 -6 7
Finance and Internal Service Director Date
Mayor
Comments:
3774-7
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
..•••••••••..
Received in Cit/Clerk's t3ffice
Received in Mayor's Office
•
City Council Meeting of March 20, 2007
Agenda Item Number
CITY COUNCIL AGENDA MEMO
•
To: Mayor Dan Coody and City Council
Thru: Gary Dumas, Operations Director
Connie Edmonston, Parks and Recreation Director
From: Kay Curry, Park Planner
Date: March 2, 2007
RE: Harmony Pointe Park Construction
RECOMMENDATION
A resolution awarding Bid #07-22 and approval of a contract with Arkoma Playgrounds
& Supply in the amount of $138,530.50, with a 9.5% project contingency of $13,160.40
for a total project cost of $151,690.90 for the development of Harmony Pointe Park.
BACKGROUND
Harmony Pointe Park is 8.35 acres and located at 6264 W. Milliken Bend in the Legacy
Pointe subdivision. This subdivision is situated in the southwest of quadrant of town
along Double Springs Rd. between Wedington Dr. and Persimmon Street. The park
serves residents within a 'A mile radius. Three public meetings were conducted to
involve the neighborhood and assess the communities needs and desires for amenities
within the park. Based on these findings, a park master plan that included sidewalks, a
playground, a pavilion, a bicycle rack, three picnic tables, benches, a grill, tree plantings
and a half basketball court was designed by Park Staff and presented to the
neighborhood. The plan was approved by the neighborhood on September 21, 2006. On
October 2, 2006, the Parks and Recreation Advisory Board approved the plan and a
budget of $150,000 for the development of the park. At the January 8th Parks and
Recreation Advisory Board meeting an additional $50,000 was approved for the
development of the park allocating a total of $200,000 its development. The
development of the park was also approved in the 2006 Capital Improvement Plan.
Because of the associated cost, the development of this park was phased Phase I
includes the construction and installation of playground equipment for children ages 2-5
years and 5-12 years, a pavilion with two picnic tables, a bicycle rack, and sidewalks.
The playground equipment was purchased at 50% of the retail price by the City through a
Game Time Obesity Grant (Ordinance No. 4951).
DISCUSSION •
The project was advertised on February 2nd and 9th and opened on March 1,2007. Five
vendors including Arkoma Playgrounds & Supply, Midland Construction, Pick -It Inc.,
Noland Construction Inc., Benchmark Construction of NWA Inc, submitted bids.
Arkoma Playground and Supply was the low bid in the amount of $138,530.50. If
approved, the project will begin in April and be completed in August.
BUDGET IMPACT •
This project is funded with Park Land Dedication Funds from the Southwest Park
District. Total project cost including a 9.5 % contingency is $151,690.90.
•
•
A
City Council Meeting of March 20, 2007
Attachments:,
PRAB October 2'1 and January 8th Minutes
Ordinance No. 4951
Master Plan
Bid Tabulation Sheet
Contract
Budget Adjustment
Purchase Requisition
•
•
•
•
Agenda Item Number
RESOLUTION NO.
A RESOLUTION AWARDING BID #07-22 AND APPROVING A
CONTRACT WITH ARKOMA PLAYGROUNDS AND SUPPLY IN
THE AMOUNT OF $138,530.50 FOR THE INSTALLATION OF
PARK AMENITIES AT HARMONY POINTE PARK; APPROVING
A 9.5% PROJECT CONTINGENCY IN THE AMOUNT OF
$13,160.40, AND APPROVING A BUDGET ADJUSTMENT IN THE
AMOUNT OF $50,000.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 0
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of FayetrAil4e, Ark nsas
hereby awards Bid #07-22 and approves a contract withlrAakPlaygtunds
and Supply in the amount of $138,530.50 for the instaltaSn of park am Aes at
Harmony Pointe Park.
Section 2. That thC-ity Council
hereby Approves a 9.5%-5prOtestinntingen
Sec.tioW13.
hereb37Pprov s
Faye eville, Ark as
amou t tf $13,160.40:er
etteville, Arkansas
50,000.00.
20 day of March, 2007.
AP ATTEST:
By: By:
AN COODY, Mayor SONDRA SMITH, City Clerk/Treasurer
PARKS AND RECREATION ADVISORY BOARD
Meeting Minutes October 2, 2006
Opening:
The regular meeting of the Parks and Recreation Advisory Board was called to order by
Chairman Wade Colwell at 5:35 P.M. on October 2, 2006 in Room 326 of the City
Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas.
Present: •
Parks and Recreation Advisory Board members Bitler, Colwell, Davis, Bailey, Davidson
and Burke; Langsner and Free were absent, Park Staff Jumper, Curry, Edmonston,
Whillock, Wright, Coles and audience were in attendance.
5. Legacy Pointe Subdivision Park Plan: Kay Curry, Park Planner
Legacy Pointe Subdivision is located east of Double Springs Road and south of
Owl Creek. This subdivision contains an 8.35 acre park that was deeded in
phases as.a Park Land Dedication Requirement in July of 2003 and June of 2006.
On October 3, 2005 PRAB discussed this park and approved the following
motion:
Pawlik-Holmes moved to recommend that Staff proceed with
development of the master plan for the park keeping in mind the
$75,000 figure recommended by Parks for development of the park as a
target figure and return to Parks Board for final approval. Mauritson
seconded the motion. The motion was approved 7-0-0 with Hill, Bailey,
Harrison, Langsner, Davidson, Mauritson and Pawlik-Holmes voting 'yes'
and Marley absent for the vote.
Parks Staff held a public meeting on February 9, 2006 to discuss the
neighborhood's desires for the future park. A master plan was designed and a
second public meeting was held on the park site on September 14, 2006 to
review the proposed park master plan. Approximately 14 people from the
neighborhood attended this meeting with their suggestions. The master plan
was approved by the neighborhood at this meeting. 'Parks Staff attend the POA
meeting on September 21 to once again review the plan and receive input from
the approximately 13 people attending. It was the consensus of the
neighborhood to approve the proposed park master plan and to have two
separate playgrounds on one slab similar to the layout of the Finger Park new
playground for a cost of $110,000. Other approved amenities included benches,
a bike rack, a pavilion with picnic tables and grill, sidewalks, landscaping
(limited), and a half -court basketball court to be a deductive alternate of the bid
packet. (See attached estimated budget.) Additionally as part of the Owl Creek
Trail, a 12 foot trail will traverse the park and be built and funded by the
Transportation Division's Trails Program
October 2, 2006/ 1
•
Parks Staff Recommendation: Approval of the master plan and the proposed
plan to be bid.
Colwell asked what the proposed half basketball court lays next to.
Curry explained and pointed out on the projected map the court is adjacent to
the detention pond. •
Colwell said he is concerned it is too close to people in the neighborhood and the
sound of the bouncing balls would cause a noise -issue.
Davidson asked the neighborhood representatives present at the meeting if the
neighborhood would be okay with that.
Shannon Jones, representing Legacy Pointe POA said the priorities are actually
the picnic area and pavilion.
PRAB Motion: Davidson moved to accept Staff recommendation. Davis
seconded and the motion passed 6-0-0.
Legacy Pointe Subdivision Funding Request:
Parks Staff recommends funding $150,000 from the Southwest Park District Park
Land Dedication Fund for the development of the park located in the Legacy
Pointe Subdivision. -
Colwell inquired when the money would be spent.
Edmonston said the money can currently all be spent because it is
unencumbered.
Bider asked if there's any more planning to be spent from the fund.
Edmonston said there is money to spend on the community park, Dale Clark Park
and on Mountain Ranch Development park.
Colwell asked how much of the work is done by Park Staff.
Edmonston said everything related to trails is installed by the Transportation
Department. Everything else, such as the basket ball court, is done by Parks
Staff.
Colwell asked if we're getting to a place where we will need a construction crew
in Parks to do the work instead of bidding out the jobs.
Edmonston said we are getting close to that point. Trees and shrubs can be
done in-house but the sidewalks will be bid out Legacy Pointe Park will be bid
out.
October 2, 2006/ 2
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PRAB Motion: Bitter moved to accept Staff recommendation. Davis seconded
and the motion passed 6-0-0.
Legacy Pointe Subdivision Park Name Recommendation:
Legacy Pointe Subdivision POA recommends Harmony Pointe Park as the name of
the park located at Legacy Pointe. This name was chosen at their September 21,
2006 POA meeting. Other park names considered were Owl Creek Park, Tipton
Park, and Harmony Grove. (See attached note of park name recommendation
submitted by their POA President.) According to our Naming of Facilities Policy,
the names are submitted for review to PRAB and are automatically tabled until
the next month to allow for public input.
PRAB Motion: Park names are tabled until the next November 6, 2006
PRAB meeting according to the Naming of Facilities Policy. Colwell moved
to table as is required and Davidson seconded. All members present approved
and the naming of the park was tabled till November 6 meeting.
Minutes prepared by Cheryl Whitlock
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October 2, 2006/ 3
FAYETTEVILLE
PARKS AND RECREATION ADVISORY BOARD
Meeting Minutes January 8, 2007
4
Opening:
The regular meeting of the Parks and Recreation Advisory Board was called to order by
Chairman Wade Colwell at 6:20 P.M. following a site visit to two locations, on January
8,2007 in Room 326 of the City Administration Building located at 113 West Mountain
Street, Fayetteville, Arkansas.
Present:
Parks and Recreation Advisory Board members Colwell, Davidson, Burke, Davis and
new members Biendara, Hatfield and Mauritson were present; Bitler was absent; Park
Staff Jumper, Curry, Edmonston, Coles, Whillock, Wright, and audience were in
attendance.
10.Park Land Dedication Fund Request:
SW Park District Funding Request for Harmony Pointe Park:
Harmony Pointe Park is located on the southwest side of Legacy Pointe
Subdivision (south of Highway 16 West and east of Double Spring Road). The
8.35 acre park was obtained as a requirement of the Park Land Dedication
Ordinance. PRAB approved the master plan of the park and $150,000 for the
park's development on October 2, 2006. (The master plan is attached.) Parks
and Recreation was approved a GameTime® Fight Obesity through Play grant
that gave a 50 percent off the list price of a playground. Due to the size of this
Park and the 599 homes to be within the five mile radius of this park, staff is
recommending an additional $50,000 for this project.
PRAB Motion:
Davis moved to approve the use of an additional $50,000 from the SW Park
District Funds to complete the improvements to Harmony Pointe Park. Mauritson
seconded the motion. The motion passed by a vote of 6-0-0. Bitler and Burke
were absent for the vote.
Minutes prepared by Cheryl Whillock
January 8, 2007/ 1
•
ORDINANCE NO. 4951
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVING THE PURCHASE OF
PLAYGROUND EQUIPMENT FROM GAMETIME BY
SOUTHWEST PARKS & PLAYGROUNDS, L P IN THE AMOUNT
OF $85,161.00 FOR HARMONY POINTE AND COPPER CREEK
PARKS.
WHEREAS, GameTime by SouthWest Parks & Playgrounds, L.P. has approved the Parks &
Recreation Division for a Fight Obesity Through Play Grant, in the form of a fifty percent (50 %) price
reduction for playground equipment; and,
WHEREAS, the equipment could not be obtained at this low a price through normal competitive
bidding procedures; and,
WHEREAS, the normal competitive bidding process would not allow the City to realize the
savings of $72,299.00 to equip playgrounds at two new parks, and is therefore deemed unworkable,
impractical and not feasible in this instance.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCH., OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby finds that such
circumstances constitute an exceptional situation where competitive bidding is not feasible or practical,
and therefore waives the requirements of formal competitive bidding for the purchase . of playground
equipment from GameTime by SouthWest Parks & Playgrounds, L.P. in the amount of $85,161.00 for
Harmony Pointe and Copper Creek Parks.
PASSED and APPROVED this 20 day of November, 2005.
APPROVED:
By:
ATTEST.
DAN COODY, Mayor
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