The URL can be used to link to this page

Home My WebLink About41-07 RESOLUTIONRESOLUTION NO. 41-07 A RESOLUTION AUTHORIZING THE BUILDING SERVICES DIVISION TO ACCEPT A GRANT FROM THE 'ARKANSAS DEPARTMENT OF ECONOMIC DEVELOPMENT IN THE AMOUNT OF $10,708.00 FOR THE CONSTRUCTION OF A SOLAR WATER HEATER UNIT AT FIRE STATION #4; AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Building Services Division to accept a Grant from the Arkansas Department of Economic Development in the amount of $10,708.00 for the construction of a solar water heater unit at Fire Station #4. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment recognizing the grant revenue. PASSED and APPROVED this 6th day of March, 2007. APPROVED: By: DAN COODY, Mayor ATTEST: $ G ............ I frfpctx, ‘- \ :it 0 tC;11Y-A• f.' SA. • s FAYETTEVILLE : = -9 Sex: N S„ • °N.) 14;filtri 6A By: Ott\ ica.) 6 Ponslar-tc., ....... SONDRA E. SMITH, City Clerk/Treasurer 6 City of Fayetteville, Arkansas Budget Adjustment Form Budget Year Department: Sales Tax Capital Improvements Division: Program: Date Requested 3/6/2007 Adjustment Number Project or Item Added/Increased: $10,708 in the Fixed Assets account in the Fire Station 414 Solar Project. Project or Item Deleted/Reduced: None. This adjustment recognizes $10,708 in grant revenue for the Fire Station #4 Solar Project. Justification of this Increase: The increase will fund a solar powered water heater for station #4. • Justification of this Decrease: This adjustment recognizes grant revenue received in the Fire Station 414 Solar Project. Increase Expense Budget (Decrease Revenue Budget) Account Name -Account Number Amount Project Number Fixed assets 4470 - 9470 5801 00 10,708 07020 1 Account Name Decrease Expense Budget (Increase Revenue Budget) Account Number Amount Project Number State grants -Capital 4470 0947 4302 00 10,708 07020 1 Approval Signatures B Date dget Manager ( Date Department Director Date Finance & Inte , ;1 Serv s Director Date ifi Mayor Datei Budget Office Use Only Type: A 8 C (ED E Posted to General Ledger Posted to Project Accounting Entered in Category Log Initial Date Initial Date Initial Date 7 Coy 1-lurd bmitted By City of Fayetteville Staff Review Form City Council Agenda Items Or Contracts 3/6/2007 City Council Meeting Date Building Services Division Action Required: e65 -5ittio7 91-d 7 anorile- p ate dr- efoit/C1/4.-- Operations Department There are two actions required by the Mayor and City Council. 1. To accept the grant of $10,708 from the Arkansa Department of Economic Development's Arkansas Energy Office for the construction of a solar water heater unit to augment the existing system in Fire Station Four. 2. To approve the Budget Adjustment that will place this money in the budget for use on the project. Please see the attached proposal and budget. (10,708.00) Cost of this request 4470 9470 5801 DO Account Number 07020 1 Project Number Budgeted Item (10,70806) Fire Station Four Solar Project Category / Project Budget 0 Program Category / Project Name Fire Department Improvement Funds Used to Date Program / Project Category Name 10,708.00 Sales Tax Capital Fund Remaining Balance Fund Name Budget Adjustment Attached XX Department D ector Date City Attor DAte Finance and jaternal Service Director Mayor Date Date Previous Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: 6ifimReceived i City tteri's Office Received in Mayor s Office oe' Comments: FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE MEMORANDUM TO: Mayor Dan Coody and the Fayetteville City Council • THROUGH: Gary Dumas, Operations Director FROM: Coy Hurd, Project Manager DATE: February 13, 2007 SUBJECT: Acceptance of a grant from the Arkansas Department of Economic Development Energy Office and a budget adjustment to accommodate the utilization of these funds. Recommendation: Staff recommends that the Mayor and City Council agree to the terms of the grant from the Arkansas Energy Office (a grant of $10,708) and authorize a budget adjustment to accommodate the funds. Background: The City of Fayetteville was invited by the Energy Office of the Arkansas Department of Economic Development to develop a grant proposal. A document was submitted proposing the construction of a solar hot water unit to be retrofitted to an existing city building. The building chosen is Fire Station Four, 3385 Plainview Avenue. This 5,500 square foot facility was chosen because of the continued need for domestic hot water due to the fact that it is occupied by a rotating crew of up to seven people each day. The proposed solar unit will augment the existing water heating system in the building. Further, it is hoped that this project will act as an educational opportunity for mechanical contractors, other interested parties, and for the general public. memo of February 13, page two The Energy Office offers the City the sum of $10,708, which will be adequate for the project's successful completion without the expenditure of any City funds. The timeline for this work is the calendar year of 2007. The list of terms and conditions the City rnust meet for this money is short and very reasonable In a nutshell, we must do the work we have proposed and deliver quarterly progress reports (then a final report). Attached is a copy of the grant for your review and consideration. Budgetary Impact: Also attached is a completed Budget Adjustment Form documenting the needed budget adjustment to receive and place the $10,708 for utilization by this project. • • • • RESOLUTION NO. A RESOLUTION AUTHORIZING THE BUILDING SERVICES DIVISION TO ACCEPT A GRANT FROM THE ARKANSAS DEPARTMENT OF ECONOMIC DEVELOPMENT IN THE AMOUNT OF $10,708.00 FOR THE CONSTRUCTION OF A SOLAR WATER HEATER UNIT AT FIRE STATION #4; AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City (Slope A kansas hereby authorizes the Building Services Division tp:rctept a rant fr m the Arkansas Department of Economic Develspment in th ount of $10,70 00 for the construction of a solar water heater unAt Fire Statio Section 2. That thefCity Counc. e City f Fayetteville ft1Znsas 107,40.417 hereby approves a BUaget Adjiistment reco zing the grant revenue. PA—Saeln and APPROVED: ATTE f!Marchfr2007. By By: DAN CODDY, Mayor SONDRA SMITH, City Clerk/Treasurer • RECENED JAN 22 2001 ARKANSAS DEPARTMENT OF ECONOMIC DEVELOPMENT ENERGY OFFICE ARKANsAstit NOTICE OF FINANCIAL ASSISTANCE AWARD ENERGY OFFICI This grant is awarded pursuit to the authority of Public Law 101-440 and is subject to legislation, regulation and policies applicable to Part C of Title III of the Energy Policy and Conservation Act and Arkansas Act 7 of 1981. 1. Project Title: Fayetteville Fire Station Four Solar Hot Water Project 2. Recipient: City of Fayetteville 113 West Mountain Street Fayetteville, AR 72701 3. Instrument Type: Grant 4. Type of Award: New 5. Instrument Number: AE0-06-007 6. Amendment Number: N/A 7. Budget/Program Period: January 22, 2007 through December 31, 2007 8. Recipient Project Director: Coy Hurd, PhD City of Fayetteville churda,cilayetteville ar us (479) 575-8361 9. Agency Project Manager: Evan Brown Buildings Programs Coordinator (501) 682-7396 ebrown0,1800arkansas.com 10. Adthinistered for DOE by: 11. Recipient Type: Arkansas Department of Economic Development One State Capitol Mall Little Rock, Arkansas 72201 City—Govemment 12. Employer Identification Number: 71-0126904 • 13. •Budget and Funding Information: A. Current Budget Period Information (1) AEO funds obligated this action. (2) AEO funds authorized for carry over: (3) AEO funds previously obligated in this budget period: (4) AEO share of approved budget: (5) Recipient Share of Approved Budget: (6) Total approved budget: 14. Awards Terms and Conditions: $10,708.00 $0 $0 $10,708.00 $0 $10,708.00 • Grant funds in •excess of that necessary to meet immediate expense is required to be deposited into a separate interest bearing account; • Quarterly progress reports must be submitted to the Arkansas Energy Office starting the first day of April 2007. The reports should address progress on the project as well as the financial status of the grant interest earned on the account, a list of expenditures; and balance in the account; and • A. final report is required summarizing quarterly report data. The final report should also contain a statement that assures all grant expenditures were made in accordance with the AEO approved plan (Attachment 1). The final report shall be submitted to the Energy Office no later than 2/28/2008. • A site -monitoring visit may be conducted upon completion of the project. Please make available expense records, labor and pay records for work done and documentation of any changes made in the original scope of work or grant extensions. • Failure to comply with the terms of this agreement may result in ineligibility to receive future grant funds. 15. Approved Reimbursement Methodology: Funds will be released upon receipt of a signed grant agreement in accordance with procedures established and/or approved by the Arkansas Energy Office and the Arkansas Department of Economic Development. • 16. Awarded By: dcti Anvecam //2 z.107 IL Larry Walther irector Date Arkansas DeFartment of Economic Development One State Capitol Mall Little Rock, Arkansas 722O -1O15 17. Grant and Conditions of Award Accepted By: __Coyeliord-TP/1173— City of Fayetteville 113 West Mountain Street Fayetteville, AR 72701 To: Mr. Chris Benson, Director Arkansas Energy Office From: 'Coy Hurd, PhD City of Fayetteville Date: January 9, 2007 Re: Grant Request / Solar Water Heater Project The City of Fayetteville plans to retrofit an existing fire station to include a solar system for heating domestic hot water. We appreciate the opportunity to apply to the Arkansas Energy Office for a grant of funds to accomplish this work. The fire station that we will retrofit is Fire Station Four, 3385 Plainview Avenue, in Fayetteville. This 5,500 square foot station was constructed in 1999. The station has a rotating crew of up to seven fire fighters on any given shift, and uses a good deal of domestic hot water each day. The City Administration believes that this facility will present a most advantageous opportunity for a pilot program in the use of solar energy application. I have been working with Bill Ball to estimate the costs of this project. Please note the attached budget. Our request for a grant from the Arkansas Energy Office will then be $10,708. I do believe that the resulting energy savings will certainly more than compensate for the original outlay of funds. The benefits of retrofitting Fire Station Four will not only be seen in energy savings. The project (as conceived by Mr. Ball) will also include other important components. Mechanical contractors (and other interested parties in Northwest Arkansas) will be invited to the installation of this unit for educational purposes. In this manner, the project will have an even farther reaching impact on our community. In addition, area media will be given the chance to feature this story, thereby giving an even larger audience to this sustainable project. I believe that you will certainly be giving our area of the state a center -piece of energy conservation education with your investment of funds in the effort. Thank you for your consideration on this matter. I do look forward to speaking with you very soon to further explain our intentions toward accomplishing a high profile, sustainable project at Fire Station Four. - SOLAR WATER HEATER PROJECT CITY OF FAYETTEVILLE FAYETTEVILLE, ARKANSAS PROJECT BUDGET 1/9/2007 ITEM COST STORAGE TANK (120 GALLON) $1,470 COLLECTORS (TWO) 2,180 TILT MOUNTS (TWO) 90 STRUTS (FOUR) 63 PUMP 250 EXPANSION TANK 45 PV MODULE 275 TEMPERING VALVE 55 CONNECT WATER SUPPLY 280 AND COLLECTOR GAS AND SOLAR BTU METERS 1,200 SALES TAX 413 DELIVERY AND INSTALLATION 1,550 TANKLESS WATER HEATER 1,900 CONTINGENCY FUND 937 TOTAL $10,708.00 3 13 07 Clarice Pearman Res 41-07 Pat 1,1 From: Clarice Pearman To: Hurd, Coy Date: 3.13.07 4:02 PM Subject: Res. 41-07 Attachments: 41-07 Economic Development Grant.pdf CC: Audit; Fell, Barbara Coy: Attached is a copy of the above resolution passed by City Council, March 6, 2007 accepting a grant. Also attached is a copy of the budget adjustment for this item. I will forward to Budget & Research the original budget adjustment. If anything else is needed please let me know. Thanks. Clarice Clarice Buffalohead-Pearman, CMC City ClerkfTreasurer Division 113 West Mountain Fayetteville, AR 72701 479-575-8309 cpearman@ci.fayetteville.ar.us • •