HomeMy WebLinkAbout37-07 RESOLUTIONRESOLUTION NO. 37-07
A RESOLUTION AWARDING BID #07-03 TO SCHWARZE
INDUSTRIES, INC. OF HUNTSVILLE, ALABAMA FOR THE
PURCHASE OF ONE (1) A8000 STREET SWEEPER IN THE AMOUNT
OF $156,049.00 FOR USE BY THE TRANSPORTATION DIVISION; AND
APPROVING A BUDGET ADJUSTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
awards Bid #07-03 to Schwarze Industries, Inc. of Huntsville, Alabama for the purchase
of one (1) A8000 Street Sweeper in the amount of $156,049.00 for use by the
Transportation Division.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby
approves a budget adjustment in the amount of $156,049.00.
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By: By: f rJ1'�
SONDRA E. SMITH, City Clerk/Treasurerbwnfin
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PASSED and APPROVED this 6th day of March, 2007.
APPROVED:
ATTEST:
DAN COODY, Mayor
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2006
Department: Operations
Division: Fleet Operations
Program: Capital Expenditures
Date Requested
2/27/2007
Adjustment Number
Project or Item Added/Increased:
Increase the Other Equipment project #02080 by
$156,049 to provide the total amount needed to
purchase a regenerative air sweeper as a replacement
for unit #84.
Project or Item Deleted/Reduced:
None. Use of Shop Fund Balance by $156,049.
1Q
Justification of this Increase:
This budget was initially budgeted for replacement in
2005, but was not purchased at that time. The funds
were NOT rebudgeted to 2006, but were returned to
Shop Fund. Since the funds were not in the project in
, 2006, they were not rebudgeted to 2007 when the
rebudget was done.
Justification of this Decrease: .
There are sufficient reserves available for the additional
cost to purchase thisunit and to meet City policy and
.objectives.
Increase Expense Budget (Decrease Revenue Budget)
Account Name
Account Number
Vehicles and equipment 9700 1920 5802
Account Name
Amount Project Number
00 156,049 02080
Decrease Expense Budget (Increase Revenue Budget)
Account Number - Amount
Use of fund balance
9700 0970
4999 99 156,049.
Project Number
Approval Signatures
2-a7-7
Requested By Date
get Manager
2
Z7- 47
Date
epartment
Financ & Internal Services Director
ayor
2-11 —67
Date
z �07
Date
Type:
Budget Office Use Only
B C
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial
Initial
Initial
Date
Date
Date
•
David Bragg
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
Contracts
3 /D0/07
City Council Meeting Date
Fleet Operations
Division
Action Required:
�2.E5
/4,/07
37-07
,k u)arZt
1 ncttuS r
Operations
Department
That City Council approve the purchase of one Schwarze A8000 Street Sweeper in the amount of $156,049.
$156,049.00
Cost of this request
9700.1920.5802.00
Account Number
02080.1
Project Number
Budgeted Item
X
Category/Project Budget
624,000.00
r$
30,731.00
Funds Used to Date
L$
593,269.00
Remaining Balance
Budget Adjustment Attached
Other Vehicles/Equipment
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
Depa ment D ector
City Attorney
.4 /—a
Mayor
f( O%
Date
47167
Date
2JztJo)
Date
Previous Ordinance or Resolution #
Original Contract Date.
Original Contract Number:
n/a
n/a
n/a
Received in Mayor's Office
ENTERED
Comments:
aye
evtTie
ARKANSAS
Interdepartmental Correspondence
FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
•
To: Mayor/City Council
Thru: Gary Dumas, Director of Operations
From: David Bragg, Fleet Operations Superintendent -2A?
Date: February 15, 2007
Subject: Purchase of one Street Sweeper
RECOMMENDATION: That City Council approve the purchase of one regenerative air Street
Sweeper for use by Transportation Division in the amount of $156,049.
BACKGROUND: Bid #07-03 was opened on January 17, 2007 for one regenerative air high
dump street sweeper for use by the Transportation Division. One bid response and one no bid
were received. Bid tabulation sheet is attached.
The lowest bid from Schwarze Industries, Inc. of Huntsville, AL meets all specifications.
This sweeper is a replacement for unit #84, a 1997 Mack/Leach combination catch basin
cleaner/sweeper that is no longer economically repairable for sweeping operations. It will be
retained for catch basin cleaning until no longer serviceable.
This replacement was budgeted in 2005 but delayed to further research available sweeping
equipment suppliers. The recommended purchase is the same make and model as our current
2004 model unit #9059.
Funds were re -budgeted from 2005 and are available in the 2007 CIP budget, Project 02080,
Other Vehicles/Equipment
I recommend acceptance of the bid from Schwarze Industries in the amount of $156,049.00.
This purchase was approved by the Equipment Committee at their meeting on February 13,
2007.
RESOLUTION NO.
4
A RESOLUTION AWARDING BID #07-03 TO SCHWARZE
INDUSTRIES, INC OF HUNTSVILLE, ALABAMA FOR THE
PURCHASE OF ONE (1) A8000 STREET SWEEPER IN THE
AMOUNT OF $156,049.00 FOR USE BY THE TRANSPORTATIO
DIVISION; AND APPROVING A BUDGET ADJUSTME 40.".
BE IT RESOLVED BY THE CITY COUSCI
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Counc .of the Cieville, Arkansas
hereby awards Bid #07-03ito'Schwarze In. u tries, In . if Huntsville jA aliama
for the purchase of on�) A-80010 Street S e 'p in the amount of $156,049.00 for
use by the Transporrttati n Division.
ligecrion°2. Th e City Co cil of t e @ity of Fayetteville, Arkansas
Bi dtet.A Iustment 'n the amount of $156,049.00.
PRO i this 6th day of March, 2007.
APPROVED: / "/ ATTEST:
DAN COODY, Mayor
By:
SONDRA SMITH, City Clerk/Treasurer
Special Instructions: Subtotal: 156,049.00
Tax: EXEMPT
Approvals: Total: 156,049.00
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager:
Requester Requester's Employee #
MARGARET HATTABAUGH - 2256
City: (State: (Zip Code (Ship to de: Divison H d Approval
Vendor # - -
Vendor Name: Mail
56220 SCHWARZE INDUSTRIES Yes:_ No:_XX_
Address:
Fob Point: Taxable
•
• Yes: XX No:
Requisition No. Date:
City Of Fayetteville 2/16/2007
(Not a Purchase Order) P.O Number Expected Delivery Date:
A8000 SCHWARZE SWEEPER ON 1 EA $156,049.00 $156,049.00 9700.1920.5802.00 02080.1
STERLING SC8000 CHASSIS EA $0.00
UNIT 9091, F.A. #709091 EA $0.00
PER BID 07-03 EA $0.00
EA $0.00
EA $0.00
EA $0.00
EA $0.00
EA $0.00
EA $0.00
r
0
0.
0
0
]Extended Cost
(3.13.07 Clarice Pearman - Res. 36-07, 37-07 X8-07
From:
To:
Date:
Subject:
Attachments:
Clarice Pearman
Bragg, David
3.13.073:47 PM ,
Res. 36-07, 37-07 & 38-07
38-07 Yale Material Handling-Gammon.pdf; 37-07 Schwarze Industries Inc.pdf;
36-07 Landers Ford.pdf
CC: Audit; Fell, Barbara; Vice, Peggy
David:
Attached are the above resolution passed by City Council, March 6, 2007. I will forward your purchase requisitions to
Purchasing for these items. I will also forward to Budget & Research your budget adjustment for Res. 37-07. Please let me
know if anything else is needed.
Thanks.
Clarice
Clarice Buffalohead-Pearman, CMC
City Clerk(Treasurer Division
113 West Mountain
Fayetteville, AR 72701
479-575-8309
cpearman@ci.fayetteville.ar.us
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