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Home My WebLink About214-07 RESOLUTIONRESOLUTION NO. 214-07 A RESOLUTION AWARDING BID #07-69 TO DOWNING SALES AND SERVICE FOR THE PURCHASE OF ONE (1) RECYCLE TRUCK IN THE AMOUNT OF $163,101.00 FOR USE BY THE SOLID WASTE DIVISION. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #07-69 to Downing Sales and Service for the purchase of one (1) recycle truck in the amount of $163,101 00 for use by the Solid Waste Division. PASSED and APPROVED this 18th day of December, 2007. APPROVED: By: DAN COODY, Mayor ATTEST: ::...„.,'•),•, \1 Y Op ::,p .= . -P' T-:• FAYETTEVILLE: By: J ll �wc. ,''+qi iuCuuo °s SONDRA E. SMITH, City Clerk/Treasurer s. David Bragg Submitted By City of Fayetteville Staff Review Form City Council Agenda Items Contracts 4 -Dec -07 City Council Meeting Date Fleet Operations Division Action Required: 72_02/4(7 aro Daon ,nnc 1 /5 tsentedv Operations Department A resolution awarding bid #07-69 to Downing Sales and Service in the amount of $163,101.00 for the purchase of one recycle truck for use by Solid Waste Division. Cost of this request includes $100 for logos, radio antenna, and prepping for service $163,201.00 Cost of this request 9700.1920.5802.00 Account Number 06015.1 Project Number Budgeted Item X 490,601.00 Category/Project Budget 249,800.00 Funds Used to Date 240,801.00 Remaining Balance Budget Adjustment Attached Fleet -Solid Waste Expansions Program Category / Project Name Vehicles and Equipment Program / Project Category Name Shop Fund Fund Name Department 1 irector I�IL5' Date II Wo Date City Attorney Finance and ntemal Service Director Date Mayor Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in C. C erk' ENTERE (it Received in Mayor's Comments: T,�b,ls i kt, 7 /2/y 07 Ii FLEET OPERATIONS sv Ll�%� y `Ti 1525 S. Happy Hollow Road (l .1, Fayetteville, AR 72701 1 ARKANSAS (479) 444.3495 FAX (479) 444-3425 Interdepartmental Correspondence 1s TO: MAYOR/CITY COUNCIL THRU: GARY DUMAS, DIRECTOR OF OPERATIONS FROM: DAVID BRAGG, FLEET OPERATIONS SUPERINTENDENT -2-1M, DATE: NOVEMBER 15, 2007 SUBJECT: Purchase of one Recycle Truck RECOMMENDATION: That City Council approve the purchase of one Recycle truck for Solid Waste Division in the amount of $163,101.00. BACKGROUND: Bid #0749 was opened on October 12, 2007 for one recycle truck for assignment to the Solid Waste Division. Three bid responses were received. A detailed tabulation sheet is attached. The lowest bid from Truck Centers of Arkansas provides a nght side behind the cab vertical exhaust in lieu of the specified left side vertical exhaust mounted beside the cab This change necessitates moving the recycle body farther back increasing overall length and places the hot exhaust pipe dangerously close to the operator's work area. The second lowest bid from Diamond International Trucks meets all specifications, however it provides an early production 2007 exhaust particulate regeneration system that is unproven in house to house refuse service. The third lowest bid from Downing Sales & Service meets all specifications. This bid provides a chassis of the same make, model, and engine as six most recent recycle fleet units. This chassis was produced pnor to the 2007 exhaust particulate regeneration requirement. After thorough review, Solid Waste and Fleet staff agree that where possible maintaining consistent design, make, and model within this portion of the fleet is in the best interest of the City of Fayetteville. I recommend acceptance of the bid from Downing Sales & Service in the amount of $163,101.00 This purchase is an expansion unit approved in the 2007 budget process. Funds are available for this purchase in the Fleet - Solid Waste Expansions #06015.1. The Equipment Committee approved the purchase of this unit from bid #07-69 at the meeting of November 13, 2007. RESOLUTION NO. A RESOLUTION AWARDING BID #07-69 TO DOWNING SALES AND SERVICE FOR THE PURCHASE OF ONE (1) RECYCLE TRUCK IN THE AMOUNT OF $163,101.00 FOR USE BY THE SOLID WASTE DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #07-69 to Downing Sales and Service for the purchase of one (1) recycle truck in the amount of $163,101 00 for use by the Solid Waste Division. PASSED and APPROVED this 4th day of December, 2007. APPROVED: ATTEST. By: By: DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer T T agile e I ARKANSAS FLEET OPERATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 Equipment Committee Correspondence •r \ate PLUS/al TO: City of Fayetteville, Equipment Committee Bobby Ferrell, Chairman Adella Gray Kyle Cook Lioneld Jordan FROM: David Bragg, Fleet Operations Supt DATE: November 6, 2007 SUBJECT: Award of Bid 0749 Bid #07-69 was opened on October 12, 2007 for one recycle truck for assignment to the Solid Waste Division. Three bid responses were received. A detailed tabulation sheet is attached. The lowest bid from Truck Centers of Arkansas provides a right side behind the cab vertical exhaust in lieu of the specified left side vertical exhaust mounted beside the cab. This change necessitates moving the recycle body farther back increasing overall length and places the hot exhaust pipe dangerously close to the operator's work area. The second lowest bid from Diamond International Trucks meets all specifications, however it provides an early production 2007 exhaust particulate regeneration system that is unproven in house to house refuse service. The third lowest bid from Downing Sales & Service meets all specifications. This bid provides a chassis of the same make, model, and engine as six most recent recycle fleet units. This chassis was produced prior to the 2007 exhaust particulate regeneration requirement. After thorough review, Solid Waste and Fleet staff agree that where possible maintaining consistent design, make, and model within this portion of the fleet is in the best interest of the City of Fayetteville. I recommend acceptance of the bid from Downing Sales & Service in the amount of $163,101.00. This purchase is an expansion unit approved in the 2007 budget. Funds are available for this purchase in the Fleet Replacement Special Project 02082 — Sanitation Equipment Cc: O vQ ovE {7 Gary Dumas % 3 p )NST Ftgni- 23D7 • • :aaiduaa3 0 0 n m N s a • a 8 3 0 3 3 3 • 3 S • • 51. O 05 n sesuwiJV JO WWI* Aowl £ a 40 40 aCO� so' 0 • oui'•OIMe$ g soles BuiuMoa z 410 a 439 40 Wv� Is V 03 0CO IQ 0IQ 0 O O • oui `sriorul isuopewe;ui puoureia i. 5 3 1 m C z m g O Bid 07-69, Recycle Truck Division: City of Fayetteville, Arkansas Request for Expansion/Replacement Equipment Solid Waste Program: Recycling Date of Request: 11/15/07 Expansion X or Replacement Purchase from Acct. Number: 9700.1920.5802.00 Unit # for Current Vehicle: Unit # for Expansion/Replacement: 494 Purchase Price: $ 163,201 CIP Budget Amt: $ 161,000 CIP Year Budgeted: 2007 Project # 06015.1 Total Annual Budgeted Motor Pool Charges for Unit: Acct. # for monthly charges: Maintenance: 7076.00 Replacement: 22896.00 Overhead: 2076.00 Insurance. 864.00 Monthly Motor Pool Charges for Current Unit: Maintenance: Replacement: Overhead: Insurance: Monthly Motor Pool Charges for New Unit: Maintenance. 589.68 Replacement: 1908.00 Overhead: 183.00 Insurance. 72.00 # of Months New Unit to be in Service for 2008 Year: 9.00 Budgeted Amount: 32,912.00 Annual Cost: 24,774.12 Is a Budget Adjustment Needed? Difference (OveryUnder Budget: 8,137.88 X No Yes Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary) 2007 Freightliner M2 with Kann Versa Haul Recycle Body Justification for expansion/replacement: (Attach Additional Sheets if Necessary) During the 2007 budget process an expansion recycle truck was approved Capital cost is slightly higher than budgeted, but sufficient funds are available in the project since one approved item is not being purchased. Approved by Equipment Committee at meeting on: November 13 2007 cc440, 8 year life Approval Signatures: lnr CAU&, !Lit Budget Manager ti tltel1 Date D partmen Director 6/0 Date // /4 /87 Date Finance & Internal Services Dir. Mayor Date Date Date [(12.21.07) Clarice Pearman - Res. 214-07 Page 1 1 From: Clarice Pearman To: Bragg, David Date: 12.21.07 3:21 PM Subject: Res. 214-07 Attachments: 214-07 Downing Sales & Service.pdf CC: Audit; Vice, Peggy David: Attached is a copy of the above reference resolution approved December 18, 2007. I will forward to purchasing your requisition. Please let me know If there is anything else needed. Happy Holidays! Thanks. Clarice