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HomeMy WebLinkAbout211-07 RESOLUTIONRESOLUTION NO. 211-07 A RESOLUTION AWARDING RFP #07-17 AND APPROVING A CONTRACT WITH RJR ENTERPRISES, INC. IN THE AMOUNT OF $196,000.00 FOR CONSTRUCTION OF IMPROVEMENTS TO SWEETBRIAR AND BRYCE DAVIS PARKS; AND APPROVING A PROJECT CONTINGENCY IN THE AMOUNT OF $12,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby awards RFP #07-17 and approves a contract with RJR Enterprises, Inc. in the amount of $196,000.00 for construction of improvements to Sweetbriar and Bryce Davis parks A copy of the contract, marked Exhibit "A," is attached hereto and made a part hereof. Section 2. That the City Council of the City of Fayetteville, Arkansas, hereby approves a Project Contingency in the amount of $12,000.00. PASSED and APPROVED this 18th day of December, 2007. APPROVED: ATTEST By: ilea/f/( glair By: / leitJ6 DAN COODY, Mayor SONDRA E. SMITH, CityClerk Treasurer Rce \ C ‘6( O,r •..p� •,;:? i AYETTEVILLE: • City of Fayetteville RFP 07-17, Sweetbriar and Bryce Davis Park Improvements Contract This contract executed this nr4l day of Wilber , 2007, between the City of Fayetteville, Arkansas, 113 W Mountain, Fayetteville, Arkansas, 72701 and RJR Enterpnses, Inc. at 804 N. 42nd Street Rogers, Arkansas 72756. In consideration of the mutual covenants contained herein, the parties agree as follows: 1. RJR Enterprises, Inc. at its own cost and expense shall fumish all labor, materials, supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services necessary to complete items bid as stated in RJR Enterpnses, Inc. proposal, and in accordance with specifications attached hereto and made a part hereof under RFP# 07-17, all included herein as if spelled out word for word. 2 The City of Fayetteville shall pay for completion of the project based on pnces indicated in RJR Enterpnses, Inc. proposal Payments will be made after approval and acceptance of work and submission of invoices. Payments will be made approximately 30 days after receipt of invoice. 3. The Work for Sweetbnar and Davis Park Improvements Construction shall be substantially completed within 90 consecutive calendar days from issuance of Notice to Proceed and completed and ready for final payment 25 days consecutive calendar days thereafter. 4. Liquidated Damages. CITY OF FAYETTEVILLE and RJR Enterprises, Inc. recognize that time is of the essence and that CITY OF FAYETTEVILLE will suffer financial loss if the Work is not completed within the times specified in paragraph 3 above. They also recognize the delays, expense and difficulties involved in proving the actual loss suffered by CITY OF FAYETEVILLE if the Work is not completed on time. Accordingly, instead of requinng any such proof, CITY OF FAYETTEVILLE and RJR Enterpnses, Inc. agree that as liquidated damages for delay (but not as a penalty) RJR Enterprises, Inc shall pay CITY OF FAYETTEVILLE Two hundred and fifty dollars ($250 00) for each day that expires after the time specified in paragraph 3 for Substantial Completion until the Work is substantially complete. After Substantial Completion, if RJR Enterpnses, Inc. shall neglect, refuse or fail to complete the remaining Work within the time specified in paragraph 3 for completion and readiness for final payment or any proper extension thereof granted by CITY OF FAYETTEVILLE, CONTRACTOR shall pay CITY OF FAYETTEVILLE Two hundred and fifty dollars ($250.00) for each day that expires after the time specified in paragraph 3 for completion and readiness for final payment. 3. The Contract documents which comprise the contract between the City of Fayetteville and RJR Enterprises, Inc. consist of this Contract and the following documents attached hereto, and made a part hereof. A. Form identified as RFP# 07-17,.With the specifications and conditions typed `thereon. B. RJR Enterprises, Inc. proposal. • C. „ The Notice to Prospective Proposers. 4. These Contract documents constitute the entire agreement between the City of Fayetteville and RJR Enterprises, Inc. and may be modified only by a duly executed written instrument signed by the City of Fayetteville and RJR Enterprises, Inc. 5. RJR Enterprises, Inc. shall not assign its duties under the terms of this agreement. 6. RJR Enterprises, Inc. agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any and all claims for property damage, personal injury or death, arising from RJR Enterprises, Inc. • performance of this contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth under Arkansas Law. • rt 7. RJR Enterprises, Inc. shall fumish a certificate of insurance addressed to the City of Fayetteville, showing that he carries the following insurance which shall be maintained throughout the term of the Contract. Any work sublet, the contractor shall require the subcontractor similarly to provide worker's compensation insurance. In case any employee engaged in work on the project under this contract is not protected under Worker's Compensation Insurance, RJR Enterprises, Inc. shall provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such h of his employees as are not otherwise protected. 1 2 3. 4. Workmen's Compensation: Statutory Amount Comprehensive General & Automobile Insurance $500,000 for each accident. Bodily Injury Liability: $500,000 for each accident. Property Damage Liability: $500,000 aggregate. t The premiums for all insurance required herein shall be paid by RJR Enterprises, Inc.. • 8. RJR Enterpnses, Inc. to furnish proof of licensure as required by all local and state agencies. 9. This contract may be terminated by the City of Fayetteville or RJR Enterprises, Inc. with 10 days written notice. 10. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authonzed photo coping costs pursuant to the FOIA may be assessed for this compliance. 11. Changes in scope or price: Changes, modifications, or amendments in scope, pnce or fees to this contract shall not be allowed without a pnor formal contract amendment approved by the Mayor and the Fayetteville City Council in advance of the change in scope, cost or fees. 12. Junsdiction: Legal jurisdiction to resolve any disputes must be Arkansas with Arkansas law applying to the case. 13. Arbitration/Mediation: We will not agree to be forced to mediate or arbitrate any dispute. 14. Interest charges for late payments by the City: The City of Fayetteville does NOT agree to any interest or penalty for "untimely" payments. 15. Lien Waivers: The contractor shall ensure that the City of Fayetteville receives lien waivers from all matenal suppliers, subcontractors, and sub - subcontractors. The contractor shall give written notice to the material suppliers, subcontractors and sub -subcontractors providing work on the project that states the following: 'According to Arkansas law, it is understood that no liens can be filed against public property if a valid and enforceable payment and performance bond is in place. The contractor shall have each subcontractor and sub - subcontractor and material supplier execute a wntten receipt evidencing acknowledgement of this statement pnor to commencement of the work of the subcontractor or matenal supplier. /� /� , rr WITNESS OUR HANDS THIS 911, DAY OF tir'��-t.Y , 2007. CITY OF FAYETTEVILLE, FAYETTEVILLE, ARKANSAS • ,01 co• J S' Jam, • cc to tea/P( F- C� ATTEST: ).:7(.4". "4-18/5. 5 ` Sondra Smith, City Clerk ATTEST: COMPANY SECRETARY • • 1 DAN COODY,"Mayor BY Pyt.rL 3foul() J Ce-PceS�C�c✓il PRINTED NAME AND TITLE i' BUSINESS ADDRESS x(54 si, Cc, NLs, lac ��� Alison Jumper cU) Submitted By City of Fayetteville Staff Review Form City Council Agenda Items Contracts 18 -Dec -07 City Council Meeting Date Parks and Recreation Division Action Required: Operations Department A resolution awarding RFP# 07-17and approval of a contract with RJR Enterprises, Inc. in the amount of $196,000 with a 6.12% project contingency of $12,000 for a total project cost of $208,000 for Sweetbriar and Bryce Davis Park Improvements $208,000 Cost of this request 2250.9255.5806.00 4470.9470.5806.00 Account Number 02027.2, 02027.4 02045.2 Project Number Budgeted Item x $198,000 $10,000 Category/Project Budget $196 Funds Used to Date $197,804 $10,000 Remaining Balance Budget Adjustment Attached x Playground and Picnic Improvements Forestry, Safety and ADA Program Category / Project Name Parks Development Sales Tax Program / Project Category Name Park Improvements Park Improvements Fund Name Department irector Finance a Mayor • 'Comments: Internal Service Director Date 1)1101a/7 Date 11-'36 -a7 Date tt ff% Date Previous Ordinance or Resolution # 127-06, 20-07 Original Contract Date: Original Contract Number: City Council Meeting of December 18, 2007 Agenda Item Number CITY COUNCIL AGENDA MEMO To: Mayor Dan Coody and City Council Thru: Gary Dumas, Operations Director Connie Edmonston, Parks and Recreation Director From: Alison Jumper, Park Planner Date: November 27, 2007 RE: RFP 07-17, Sweetbriar and Bryce Davis Park Improvements RECOMMENDATION A resolution awarding RFP #07-17 Sweetbriar and Davis Park Improvements to RJR Enterpnses, Inc. in the amount of $196,000 with a 6.12% project contingency of $12,000 for a total project cost of $208,000 for the construction of improvements in Sweetbriar and Bryce Davis parks. BACKGROUND On June 5, 2006, Parks and Recreation Staff met with citizens who expressed an interest in renovations occurring at Bryce Davis and Sweetbriar Parks. Residents wished to see the old playgrounds removed and replaced with newer, safer play structures In addition, residents requested new picnic tables at Sweetbriar and for a second basketball area at Davis Park. On August 1, 2006, City Council passed Resolution Number 127-06 authorizing Parks and Recreation to apply for a 50/50 matching grant from Arkansas Department of Parks and Tourism. This grant requires the City to keep these parks for outdoor recreational use in perpetuity. The grant was awarded in the amount of $100,000 to the City . Resolution #20-07 to accept the grant was passed and approved on February 6'h, 2007. Arkansas Department of Parks and Tourism issued the Notice to Proceed on July 20, 2007 and a Request for Proposals was advertised on October 25t11 and November 1st, 2007 with a budget of $196,000. Funding will be used for playgound replacement at Sweetbriar and Bryce Davis parks. Sweetbriar Park is a 4 acre park located at 2645 E Sweetbriar Dr. in the northeast quadrant of the City. Bryce Davis Park is a 9.2 acre park located at 1595 N. Dartmouth Ave. in the northwest quadrant of the City. Outdated play equipment at both parks has been removed due to safety hazards. DISCUSSION Proposals were submitted by two venderors, Arkoma Playground and Supply and RJR Enterprises, Inc. A selection committee was formed and met November 28 to review and select preferred playground designs for each of the parks. The committee selected RJR Enterprises's proposal. If approved, the construction of the projects will begin in January 2008 and will be completed in April 2008. Page 1 of 2 City Council Meeting of December 18, 2007 Agenda Item Number BUDGET IMPACT This project is funded with Parks Development Funds ($98,000) and the Forestry, Safety, ADA Project ($10,000) and the Arkansas Department of Parks and Tourism Outdoor Recreation Grant ($100,000) . Total project cost including a 6.12 % project contingency is $208,000. No additional maintenance costs are anticipated as these projects are replacing outdated play equipment. Attachments: Resolution 127-06 Resolution 20-07 Arkansas Department of Parks and Tourism Notice to Proceed RFP 07 -17 -RJR Enterprises, Inc. Contract Signed by Contractor Purchase Requisition Page 2 of 2 RESOLUTION NO. A RESOLUTION AWARDING RFP #07-17 AND APPROVING A CONTRACT WITH RJR ENTERPRISES, INC. IN THE AMOUNT OF $196,000.00 FOR CONSTRUCTION OF IMPROVEMENTS TO SWEETBRIAR AND BRYCE DAVIS PARKS; AND APPROVING A PROJECT CONTINGENCY IN THE AMOUNT OF $12,000.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS' Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby awards RFP #07-17 and approves a contract with RJR Enterprises, Inc. in the amount of $196,000.00 for construction of improvements to Sweetbriar and Bryce Davis parks A copy of the contract, marked Exhibit "A," is attached hereto and made a part hereof. Section 2. That the City Council of the City of Fayetteville, Arkansas, hereby approves a Project Contingency in the amount of $12,000.00. PASSED and APPROVED this 18th day of December, 2007. APPROVED: ATTEST: By: By: DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer RESOLUTION NO. 127-06 A RESOLUTION AUTHORIZING THE MAYOR TO APPLY FOR AN ARKANSAS PARKS AND TOURISM OUTDOOR RECREATION GRANT IN AN AMOUNT NOT TO EXCEED $125,000.00 FOR IMPROVEMENTS TO SWEETBRIAR PARK BRYCE DAVIS PARK AND GULLEY PARK WHEREAS the City of Fayetteville, Arkansas seeks to improve recreation facilities and wishes to seek grant funding assistance; and, WHEREAS, in order to obtain the funds necessary to develop and/or improve the site for such a recreation area, it is necessary to obtain a 50/50 Matching Grant from the Arkansas Department of Parks and Tourism's Outdoor Recreation Grant Program; and, WHEREAS, the City Council of the City of Fayetteville, Arkansas understands the grantee and grantor will enter into a binding agreement which obligates both parties to the policies and procedures contained in the Lad and Water Conservation Fund Grants Manual including, but not limited to the following: the park area defined by the project boundary map, submitted in the application, must remain in outdoor recreation use in perpetuity, regardless if the property is bought or developed with matching grant funds and; all present and future overhead utility lines within the project boundary must be routed away or placed underground and; the project area must remain open and available for use by the public at all reasonable times of the day and year; facilities can be reserved for special events, league play, etc. but cannot be reserved, leased, or assigned for exclusive use, and; the project area must be kept dean, maintained, and operated in a safe and healthful manner. The City Council of the City of Fayetteville, Arkansas is well aware and apprised of the above-mentioned project, and will provide the local portion of the development cost of the entire project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNOL OF THE CITY OF FAYECTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to make application to the Arkansas Department of Parks and Tourism for assistance, in an amount not to exceed $125,000.00, for improvements to Sweetbrier Park, Bryce Davis Park and Gulley Park. Therefore, such application shall be submitted as expediently as possible. PASSED and APPROVED this 1k day of August. 2006. APPROVED: ATTEST: By: S NDRA SMITE. City Clerk RESOLUTION NO. 20-07 A RESOLUTION AUTHORIZING THE PARKS AND RECREATION DIVISION TO ACCEPT AN ARKANSAS PARKS AND TOURISM OUTDOOR RECREATION 50/50 GRANT IN THE AMOUNT OF $100,000.00 FOR IMPROVEMENTS TO SWEETBRIAR PARK, BRYCE DAVIS PARK AND GULLEY PARK AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Parks and Recreation Division to accept an Arkansas Parks and Tourism Outdoor Recreation 50/50 Grant in the amount of $100,000.00 for improvements to Sweetbriar Park, Bryce Davis Park and Gulley Park. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a Budget Adjustment recognizing the grant revenue. PASSED and APPROVED this 661 day of February, 2007. APPROVED: By Ai IFb1: By: SONDRA SMITH, 0 =V• A= :FAYETTEVILLE: zip P,;;I:'KANS NS*.t ....✓GTON Clerk/Treasurer PARKS • I TOURISM 1 Coped Moll UM Rock AR 72201 501-682-7777 Ad onsoycon History Commission 501.682-6900 (WTT) An-ion.aam Keep Arkansas Beaeike Division 501-682.3507 rpnmmsagBpuMa.mm Personnel Secpon 501-682-7742 (VITT) Slate Ports OIvt* 601-682-1191 (WTT) Arkons aSlaePorw.com Tourism Division 501-682-7777 (VITT) MMS Beebe GOVERNOR RidMrd W. Davies EKECUTNE DIRECTOR STATE PARKS. secseAT10N & TRAVEL COMMISSION Joy Bunyard CHNRMAN SMwMison NCE-CHNRMAN BM Bodies Donny Ford Jkn Gaston Dom Gray Debra Hank Bob IMO BRM Lindsey Matins McNulty Mike Mills Neu Seclvul Am SIWmoNG1r Wode Wllltorrrs DIVISION DIRECTORS Lorry Coigne ADMINISTRATION Greg Bulls STATE PARKS Joe Dovid Rip TOURISM Noncy Cion GREAT RIVER ROAD O r. Wendy RIBS HISTORY COMMISSION Robed Pneke KEEP ARKANSAS BEAUTIFUL AN EQUAL OPPORTUNITY/ AFFIRMATIVE ACTION/ AMERICANS WITN D ISABILITIES ACT EMPLOYER THE NATURAL STATE The Honorable Dan Coody Mayor of Fayetteville 113 West Mountain Fayetteville, Arkansas 72701 July 20, 2007 RE• Project #A -10500 -07 -WA Park Improvements at Sweetbriar and Davis Parks Dear Mayor Coody: This letter serves as your Official Notification to Proceed. A copy of the contract agreement booklet is enclosed for your records. Please retain this copy in the permanent files of the City of Fayetteville. This booklet contains the Application Guide that was used to prepare your grant application, the Management Guide that outlines a summary of the regulations and procedures for administering your grant project, and a copy of the signed contract. Part of our responsibility in administering Arkansas's Outdoor Recreation Grant Prograln is to inform and remind you of the federal Land and Water Conservation Fund program regulations that you have agreed to abide by in this contract. Listed below are some of those major responsibilities. Please re -read the enclosed documents carefully. If you have any questions concerning this information, please contact Bryan Kellar, Director, Outdoor Recreation Grants Program, at (501) 682-1301. 1. The Project site must be rctained and maintained for outdoor recreation in perpetuity. This means that the land and facilities within the project boundary cannot be converted to uses other than outdoor recreation (Le., no public, civic or private buildings such as a city hall, fire station, chamber of commerce, community center, etc.). 2. If the site is converted to some other use, it will have to be replaced entirely at your own cost with land and facilities of equal value and usefulness. Should the need for conversion ever arise, suitable replacement property will have to be approved by the Secretary of the Interior through this office, prior to any action taking place. The Honorable Dan Coody Page 2 July 20, 2007 3. All existing and future utility lines within the project boundary must be placed underground. 4. If you plan to add additional outdoor recreation facilities, please notify our office. Certain other facilities, such as local recreation centers may be eligible to be located within the project site. Please contact our office before making any improvements to the project site to determine what regulations apply. 5. A permanent LWCF/NCRG7T acknowledgment sign is required on all project sites. If, at any time, a new sign is needed, one is available "at cost" from this office. 6. If your project is locked at any time, you must post hours stating when the facility is open to the public. School -sponsored projects must display hours of public use. 7. All sites must comply with regulations under Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, assuring access by the handicapped. 8. Your recreational facility must remain open to the general public and you must assure that no person is subjected to discrimination on the basis of race, color, or national origin. Additionally, all grant recipients are required to follow the same bidding and purchasing procedures required by law of state agencies. These procedures are explained in the Management Guide which is part of the enclosed contract agreement booklet. I do not have the authority to waive or make exceptions to these procedures. Lately, several grantees have been denied grant reimbursements for failing to follow these procedures. Before advertising for bids or purchasing goods and services, make sure all procedures have been followed. If I can provide you with any additional information, please feel free to contact me. Enclosures Richard W. Davies Executive Director CONTRACT AGREEMENT STATE OF ARKANSAS ARKANSAS DEPARTMENT OF PARKS AND TOURISM, LITTLE ROCK, ARKANSAS APPI C City of Fayetteville Project NO.A-10500-07-WA ProJ.Ct : Park Improvements at Sweetbriar and Bryce Davis Parks Perhd Covered By Thls Agreement: Current date through June 30, 2008 Project Scope (Descdptlon of Project): Sweetbriar Park Removal of existing playground equipment and impact surfacing; grading and site preparation, picnic area and grill, ADA accessible parking and sidewalk; playground equipment for ages 2-12 including rubber tile impact surfacing. All park improvements will be furnished and installed by successful bidder. Bryce Davis Park Removal of existing playground equipment and impact surfacing; grading and site preparation, ADA accessible sidewalk; playground equipment for ages 2-5 including rubber tile impact surfacing; playground equipment for ages 5-12 including rubber tile impact surfacing; concrete half -court basketball court. All park improvements will be furnished and installed by successful bidder. Project Cosh: Total Coate $200,000.00 Fund suppose: $100,000.00 Fund Amoenb 5100,000.00 Attachments: 1. General Provisions 2. 1 Land & Water Conservation Fund Natural & Cultural Resources Grant Trust Fund Project Management Guide 3• 1 Land & Water Conservation Fund/Natural & Cultural Resources Grant Trust Fund Application 4. Attachment dl STATE OF ARKANSAS ARKANSAS DEPARTMENT OF PARKS AND TOURISM OUTDOOR RECREATION GRANTS PROGRAM STATEMENT OF AGREEMENT No. 2 Project No. A -10500 -07 -WA The State of Arkansas, represented by the Executive Director. Arkansas Department of Parks and Tourism and the Applicant named above (hereinafter referred to as the Applicant) mutually agree to perform this agreement in accordance with the Land and Water Conservation Fund Act of 1965, 78 Stat. 897 (1964), and with the terms, promises. conditions. plans. specifications. estimates, procedures, project proposals. maps, and assurances attached hereto and hereby made a part hereof. The State of Arkansas hereby promises. in consideration of the promises by the Applicant herein, to obligate to the Applicant the amount of money referred to above, and to tender to the Applicant that portion of the obligation which is required to pay the State of Arkansas share of the costs of the above project stage, based upon the above percentage of assistance. and also based upon receiptof those funds from Act 729 of 1987. The Applicant hereby promises, in consideration of the promises made by the State of Arkansas herein, to execute the project or project stage described above in accordance with the terms of this agreement. The participant may not deviate from the scope of the prqect without the concurrence of the Arkansas Department of Parks and Tourism Executive Director. When one of the conditions in the agreement changes, such as change in the protea scope, a revised estimate of costs, a deletion or additions of items, or a need to extend the project period, the participant will submit in writing a formal request to the Executive Director for its approval. The following special project terms and conditions were added to this agreement before it was signed by the parties hereto: (1) Histarle Prooerti s Preservation Aa of 1966 (80 Stat. 915 16 U.S.C. 470), Executive Order 11593 (Protection and Enhancement of the Cultural Environment); (2) r n ; 4. • • . ; - ' • • ' i r to (41 CFR 114-50) P. L. 91.646; (3) National Environmental Pnlicv Act of 1984 (Public Law 91.190); (4) OMB Circular A•95; (S) Architectural Barriers Act of 19BR (P L. 90480); (6) Executive Order 12088 (Pollution Control); (7) Executive Order 1198 as amended (Floodplain Management); (8) j1MB Circular A-102 (9) Fxenutive Order 1194S as amended (Equal Employment Opportunity) 41 CFR Part 60; (10) Cooeland "Anti -Kickback' Act (18 U.S.C. 874) DOL (29 CFR. Part 3); (11) Peen Air Act of Ritrt (Construction Cont �7�D0n (43n CFRPartiExcess $100.000.00: 100 � OO: (12) Nondiscrimination on the_Basis of Handicap Section 7). The Applicant agrees to comply with the requirements of the Arkansas Department of Parks and Tourism regulations by knmediately erecting a project sign and by burying or relocating underground overhead lines at all development and acquisition project sites. The applicant agrees to be responsible for operation and maintenance of said park in perpetuity. The undersigned Applicant of the State of Arkansas does hereby agree and accept the same responsibility and obligations as set out in the herein described project and to the same extent and in the same manner, including all requirements, as does the State of Arkansas. The undersigned Applicant of the State of Arkansas further understands, agrees. and accepts that this project Is not effective until this project agreement has been duly executed by the State of Arkansas and the said Applicant is notified accordingly: and no work shall be initiated and/or undertaken by said Applicant on the herein described project until it has received said notification by the State. In witness whereof, the parties have executed this agreement as of the date entered below. By THE STA AS Executive Director Arkansas Departmen. of Parks d Tourism Date 113D DRG 085 ] 2o 2ao APPLICANT City of Fay;tteville By (Signature) The Honorable Dan Coody (Title) ayor f Fayetteville RFP 07-17, Sweetbriar and Bryce Davis Park Improvements Proposal Form Total price for this project shall not exceed $196,000 which includes: required bonds and insurance; labor cost equipment, materials and supplies; grading and site preparation; playground equipment and installation; playground concrete sub -base and surface tiles with installation; picnic tables, grill, sidewalks for ADA 'accessibility to the new amenities, striping for one ADA accessible handicap parking space; site restoration; shipping; and all applicable sales tax. In addition, the "Price per Proposal Specifications" is to include FOB to actual park project site in Fayetteville, Alt and sales tax as regulated by the Arkansas Department of Finance Administration. Failure to meet this requirement could result in your proposal being rejected. A.) PRICE PER PROPOSAL SPECIFICATIONS — $ 74, CcO. 00 SWEETBRIAR PARK IMPROVEMENTS B.) PRICE PER PROPOSAL SPECIFICATIONS — $ / 20, ©OD • 00 BRYCE DAVIS PARK IMPROVEMENTS: PRICE PER PROPOSAL SPECIFICATIONS: TOTAL (A -I -B) _ $ 194, ». op NOTICE: Proposers bidding on both Sweetbriar and Bryce Davis can exceed individual estimates as long as the total of both parks does not exceed $196,000. CONTRACTOR'S NAME CONTRACTOR'S LICENSE # CONTACT PERSON TITLE ADDRESS TELEPHONE EMAIL ADDRESS ? s2. et.mals6s (x43507408 `?bt4 tarsal c-Przes Soo N 4 2nD %-Irgt i 46 etc, f4✓L —7275h 47/-421-3131 FAX 479 -(psi -41574 Asa Ger., tiel AUTHORIZED SIGNATURE All inclusive proposals must be submitted no later than friday. November 166, 2007 at 2:00 PM. CST to the City of Fayetteville, Purchasing Office, Room 306, 113 West Mountain Street, Fayetteville, Arkansas, 72701 in a sealed envelope marked "RFP 07-17, Sweetbriar and Bryce Davis Park Improvements". Each bidder will be matured to meet or exceed the specifications attached. Any deviation must be noted with specifications attached to bid. Questions related to City of Fayetteville RFP 07-17, Sweetbrier and Bryce Davis Park Improvements Page 9 of 12 BRYCE DAVIS PARK IMPROVEMENTS Project is estimated at $120,000. 71 Tree Protection Fencing: $ 'I( Grading and Site Preparation: $ (Includes Erosion Control, Concrete Washout & Construction Entrance) ($D, 00 2, SLt-oD • Playground for Ages 2 - 5: (3,000 S.F.) $ 47,90°.00 Playground for Ages 5 -12: (2,158 S.F.) $ 13, -co h 201.1 CO Surface Tiles: $ 28 POD raj Sofsurfaces®Sof1TLE KrosLock® Interlocking tiles - Plus Series or approved equivalent Concrete Sub -base for Surface Tiles: $ /C,Crp.CO (Complete in place) Site Prep and Installation of $ 3,, 0O Sidewalk: (91 S.Y.) El (4" thick) Installation of Concrete Half -court Basketball Court: (2,158 S.F.) (5" thick with Welded Wire Mesh) • Site Restoration (Includes Seed/Straw): $ TOTAL COST: 9,04? co `7SAcc • $ Ilo, 00o p° City of Fayetteville RFP 07-17, Sweetbrier and Bryce Davis Park Improvements Page 12 of 12 pp0 RFP 07-17, Sweetbriar and Bryce Davis Park Improvements Proposal Cost Breakdown Note: Proposal may be rejected if all the information requested is not included in this package. SWEETBRIAR PARK IMPROVEMENTS Project is estimated at $76,000. Tree Protection Fencing: Existing Playground Removal: Grading and Site Preparation: (Includes Erosion Control, Concrete Washout & Construction Entrance) $ 360• co $ /50.00 $ 3,/Seta, Playground for ages 2 - 12: (2,605 S.F.) Surface Tiles: Sofsurfaces®SotTILE KrosLock® Interlocking tiles - Plus Series or approved equivalent Concrete Sub -Base for Surface Tiles: (Complete in Place) Sidewalk and Picnic Pad: (129 S.Y.) (4" thick with fiber) $ 40,13coo $ /61120.00 $ 8,000. Do $ 4,2bo•oo Striping for (3) parking spaces and (1) ADA Accessible Parking Space: $ Two (2) - 7' Surface Mount Accessible Picnic Tables: (Includes installation.) Wabash Valley SY135P or approved equivalent One (1) Grill: (Includes installation.) Kay Park Recreation Model #SB1635F or approved equivalent $ Site Restoration (Includes Seed/Straw): $ TOTAL COST: $ City of Fayetteville RFP 07-17, Sweetbriar and Bryce Davis Park Improvements Page 11of12 31€.o -;tW.Q /60. oO /1502 W 76,Eco RFP 07-17, Addendum 1 aye Date: Friday, November 09, 2007 To: All Prospective Vendors From: Andrea Foren RE: RFP 07-17, Sweetbrier and Bryce Davis Park Improvements evlE e ARKANSAS • RFP 07-17, has the following modifications and clarifications: 1. .Contractors may choose to combine the play areas for ages 2-5 and 5-12 into one play area for Bryce Davis Park instead of providing two separate areas. Please acknowledge receipt of this addendum (RFP 07-17, Addendum 1) by signing below, submitting this document as part of your proposal AND Faxing this document to (479)521-7714 immediately: Name of Firm: 23a l tb efli &, Date: / 0 / 9I / 07 City of Fayetteville RFP 0747, Addendum 1 Page 1 of 1 • • r •in or CNA P"SURANCE COMPANIES BID BOND 15068711 KNOW ALL MEN BY THESE PRESENTS: That we R. J. R. Enterprises, Inc. and WESTERN SURETY COMPANY Pridcipa Surety, are held and firmly bound unto City of Fayetteville Obligee in the sum of 5% Amount of Bid)000C0000000( Dollars ($ 5% Amt of Bid ) for the payment of which we bind ourselves, our legal representatives, successors and assigns, Jointly and severally, firmly by these presents WHEREAS Principal has submitted or is about to submit a proposal to Obligee on a contract Sweetbriar Park and Bryce Davis Park Improvements for NOW, THEREFORE, if the said contract be awarded to Principal and Principal shall, within such time as may be specified, enter into the contract In writing and give such bond or bonds as may be specified In the bidding or contract documents with surety acceptable to Obligee; or if Principal shall fail to do so, pay to Obligee the damages which Obligee may suffer by reason of such failure not exceeding the penalty of this bond, then this obligation shall be void; otherwise to remain In full force and effect. Signed, sealed and dated 11/15/07 G•23 s c R. J. R Enterprises Inc. (Princi by Western Surety Company (Seal) (Surety by Donna Tito Attorney-in•Fact CNA Poe *1 (Nakamura lb.,,.be