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Home My WebLink About202-07 RESOLUTIONRESOLUTION NO. 202-07 A RESOLUTION AWARDING BID #07-68 TO DOWNING SALES AND SERVICE FOR THE PURCHASE OF ONE (1) FRONT LOAD REFUSE TRUCK IN THE AMOUNT OF $220,045.00 FOR USE BY THE SOLID WASTE DIVISION. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #07-68 to Downing Sales and Service for the purchase of one ((1) front load refuse truck in the amount of $220,045.00 for use by the Solid Waste........ C R , „c„ j i PASSED and APPROVED this 4w day of December, 2007. APPROVED: By. 4 DAN COODY, Mayor ATTEST: By SONDRA E. SMITH, City Clerk/Treasurer David Bragg Submitted By City of Fayetteville Staff Review Form City Council Agenda Items Contracts 4 -Dec -07 City Council Meeting Date Fleet Operations Division Action Required: 'A resolution awarding bid #07-68 to Downing Sales and Service in the amount of $220,045.00 for the purchase of one front load refuse truck for use by Solid Waste Division. Cost of this request includes $100 for logos, numbers, and prepping for service Operations Department $220,145.00 Cost of this request 9700.1920.5802.00 Account Number 06015.1 Project Number Budgeted Item X 490,601.00 Category/Project Budget 29,655.00 Funds Used to Date 460,946.00 Remaining Balance Budget Adjustment Attached Fleet -Solid Waste Expansions Program Category / Project Name Vehicles and Equipment Program / Project Category Name Shop Fund Fund Name Department Di tor City Attorney Date t1(9a Date Finance and Internal Service Director 11-19-07 Date Mayor Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Comments: rr'.� FLEET OPERATIONS ,�e�t 1525 S. Happy Hollow Road - Fayetteville, AR 72701 1 ARKANSAS (479) 444-3495 FAX (479) 444-3425 Interdepartmental Correspondence 1♦ TO: MAYOR/CITY COUNCIL THRU: GARY DUMAS, DIRECTOR OF OPERATIONS FROM: DAVID BRAGG, FLEET OPERATIONS SUPERINTENDENT DATE: NOVEMBER 15, 2007 SUBJECT: Purchase of one Front Load Refuse truck RECOMMENDATION: That City Council approve the purchase of one Front Load Refuse truck for solid Waste Division in the amount of $220,045 00. BACKGROUND: Bid #07-68 was opened on October 12, 2007 for one front load refuse truck for assignment to the Solid Waste Division. Three bid responses were received. A detailed tabulation sheet is attached. The lowest bid from Downing Sales & Service meets all specifications. I recommend acceptance of the bid from Downing Sales & Service in the amount of $220,045.00. This purchase was approved at the August Equipment Committee meeting to utilize existing budgeted funds for the purchase of an additional front Toad commercial refuse truck in lieu of two different expansion units budgeted for 2007. Funds are available for this purchase in the Fleet — Solid Waste Expansions #06015.1. The Equipment Committee approved the purchase of this unit from bid #07-68 at the meeting of November 13, 2007. RESOLUTION NO. A RESOLUTION AWARDING BID #07-68 TO DOWNING SALES AND SERVICE FOR THE PURCHASE OF ONE (1) FRONT LOAD REFUSE TRUCK IN THE AMOUNT OF $220,045.00 FOR USE BY THE SOLID WASTE DIVISION. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #07-68 to Downing Sales and Service for the purchase of one (1) front load refuse truck in the amount of $220,045.00 for use by the Solid Waste Division. PASSED and APPROVED this 4th day of December, 2007. APPROVED: ATTEST: By: By: DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer ae e\j e 1AS FLEET OPERATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 Equipment Committee Correspondence IP..,, MN - - TO: City of Fayetteville, Equipment Committee Bobby Ferrell, Chairman Adella Gray Kyle Cook Lioneld Jordan FROM: David Bragg, Fleet Operations Supt DATE: November 5, 2007 SUBJECT: Award of Bid 07-68 Bid #0748 was opened on October 12, 2007 for one front Toad refuse truck for assignment to the Solid Waste Division. Three bid responses were received. A detailed tabulation sheet is attached. The lowest bid from Downing Sales & Service meets all specifications. I recommend acceptance of the bid from Downing Sales & Service in the amount of $220,045.00. This purchase was approved at the August Equipment Committee meeting to utilize existing budgeted funds for the purchase of an additional front load commercial refuse truck in lieu of two Jifferent expansion units budgeted for 2007. Funds are available for this purchase in the Fleet Replacement Special Project 02082 — Sanitation Equipment Cc: Gary Dumas Special Instructions: Subtotal: 220,045.00 Tax: EXEMPT Approvals: Total:_ _ 220,045.00 Mayor: Department Director: Purchasing Manager. Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: Shipping/Handling 1 -1 -7Th woo 1 1 1 1 I City: - State: Zip Code ode: Divison H proval ed Quotes Attach Ship to c 1050 I IYes: No: Requisition No. Date: City Of Fayetteville 11/15/2007 2008 AUTOCAR WX64 WITH NEW 1 EA $220,045.00 $220,045.00 9700.1920.5802.00 .06015.1 WAY MAMMOTH BODY PER EA $0.00 BID 0748. TO BE UNIT #493, EA $0.00 FIXED ASSET #700493 EA $0.00 EA $0.00 EA $0.00 EA $0.00 EA $0.00 EA $0.00 I Quantity Unit of MuUnit Cost Extended Cost Vendor Name: Mail DOWNING SALES AND SERVICE 'Mail No: _XX_ I Division: City of Fayetteville, Arkansas Request for Expansion/Replacement Equipment Sold Waste Program: Commercial Date of Request 11115/07 Expansion X or Replacement Purchase from Acct. Number: 9700.1920.5802.00 Unit # for Current Vehicle: Unit # for Expansion/Replacement: 493 Purchase Price: $ 220,145 CIP Budget Amt: $ 175,000 CIP Year Budgeted: 07 Project # 06015.1 Total Annual Budgeted Motor Pool Charges for Unit: Acct. # for monthly charges: 5500.5010. Maintenance: 10128.00 Replacement: 24992.00 Overhead: 3267.00 Insurance: 900.00 Monthly Motor Pool Charges for Current Unit: Maintenance: Replacement: Overhead: Insurance: Monthly Motor Pool Charges for New Unit: Maintenance: 1435.54 Replacement: 2309.00 Overhead: 300.09 Insurance: 85.00 * of Months New Unit to be in Service for 2008 Year: 8.00 Budgeted Amount: 39,287.00 Annual Cost: 33,037.04 Is a Budget Adjustment Needed? Difference (Over)/Under Budget: 6,249.96 X No Yes Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary) 2008 Autocar WX64 with New Way Mammoth Body Justification for expansion/replacement: (Attach Additional Sheets rf Necessary) During the 2007 budget process, an expansion bulk truck and an expansion rear load truck were approved. During the year, it was decided that there was a more pressing need for a front bad refuse truck. The front bad buck is more expensive than the rear loader but there are sufficient capital finds available since the bulk truck is not being purchased. Operating funds are sufficient since the unit was budgeted for 12 months, and the truck should be in service for only 8 months. Approved by Equipment Committee at meeting on: November 13, 2007 Approval Signatures: Divisio Head Budge Manager ttI( ilio - Date 4 /iVo7 Date ��.4(u') Date cc433, 8 year life partment Director Date Finance & Internal Services Dir. Date (12.10.07) Clarice Pearman - Res. 202-07 From: To: Date: Subject: Attachments: Clarice Pearman Bragg, David 12.10.07 11:15 AM Res. 202-07 202-07 Downing Sales & Service.pdf CC: Audit; Vice, Peggy David: Attached is a copy of the above resolution passed by City Council, December 4, 2007. I am retuming to you the original Request for Expansion/Replacement Equipment form. Also I am forwarding to Purchasing the requisition. Please let me know if anything else is needed for this item. Have a good day. Thanks. Clarke Page 1 I