HomeMy WebLinkAbout20-07 RESOLUTIONRESOLUTION NO. 20-07
A RESOLUTION AUTHORIZING THE PARKS AND
RECREATION DIVISION TO ACCEPT AN ARKANSAS PARKS
AND TOURISM OUTDOOR RECREATION 50/50 GRANT IN
THE AMOUNT. OF $100,000.00 'FOR IMPROVEMENTS TO
SWEETBRIAR PARK, BRYCE DAVIS PARK AND GULLEY PARK;
AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING
THE GRANT REVENUE.
•
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS: '
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes the Parks and Recreation Division to accept an Arkansas Parks
and Tourism Outdoor Recreation 50/50 Grant in the amount of $100,000.00 for
improvements to Sweetbriar Park, Bryce Davis Park and Gulley Park.
Section 2. That the City Council of the City of Fayetteville,
hereby approves a Budget Adjustment recognizing the grant revenue.
PASSED and APPROVED this 6th day of February, 2007.
APPROVED:
By
ATTEST:
By:
Arkansas
�U-a e °GY1 Y 0; • •°G,;t
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E :FAYETTEVILLE:
Ce'f'y;;litGT6 ��°%`�
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SONDRA SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
Department: Operations
z
Division: Parks & Recreation
Program: Parks Development Capital
Date Requested
1/23/2007
Adjustment Number
Project or Item Added/Increased:
Increase the Playground & Picnic Improvements project
by $100,000.
Project or Item Deleted/Reduced:
None. This BA recognizes $100,000 in grant revenue
from the Arkansas Department of Parks & Tourism 2007
Matching Grant Award.
Justification of this Increase:
Funds will be used for the renovation of Sweetbriar,
Davis, and Gulley Parks.
Justification of this Decrease:
This budget adjustment recognizes grant revenue received
in the Playground & Picnic Improvements project.
Account Name
Increase Expense Budget (Decrease Revenue Budget)
Account Number
Park improvements
Account Name
2250 9255 5806
Amount
Project Number
00 100,000 02027 0701
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
State grants -Capital
2250 0925
Project Number
4302 00 100;000 02027 0701
Approval Signatures
Requeste
uB dge Manager
/, L2 -c7
Date
Department : recto
Finance & Intern ..i ervices D' ector
Mayor
O%
Date
2.9-07
Date
Date
Budget Office Use Only
Type: A B C D E
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial
Initial
Date
Date
Initial
Date
•
•
t
David Wright/Connie Edmonsto j t/ Parks and Recreation Operations
Submitted By Division
City of Fayetteville
Staff Review Form
City Council Agenda Items
Contracts
6 -Feb -07
City Council Meeting Date
265
oi/lo /d7
c>3007,
4cf- eke
Munson 5 q'5O
Action Required:
Department
Resolution approving Parks and Recreation to accept a 50 / 50 Matching Outdoor Recreation Grant from the
Arkansas Department of Parks and Tourism, in an amount of $100,000 for playground improvments at Davis,
Sweetbriar and Gulley Parks. , pproYa. 1 O c.4 bu c19 et j iJ7 .,,oti T
$100,000.00
Cost of this request
2250.9258.5806.00
Account Number
02027. 07o (
Project Number
Budgeted Item
137,220.00
Category/Project Budget
Funds Used to Date
137,220.00
Remaining Balance
Budget Adjustment Attached I \/
Parks Development
Program Category / Project Name
Playground and Picnic Improvement
Program / Project Category Name
Parks Development
Fund Name
Previous Ordinance or Resolution # 127-06
Department DirctoA r Date Original Contract Date:
Original Contract Number:
/ 1 //27/7
City Attorney
Finance and Internal Service Director
(i.,a0.661
Mayor
i -z3 -o,
Date
Date
Receivedtfi'City Cle`ric's Office
ENTERED '
Received in Mayor's Office
7
Comments:
•
•
•
•
City Council Meeting of February 6, 2007
•
CITY COUNCIL AGENDA MEMO
To: Mayor Dan Coody and City Council
Thru: Gary Dumas, Operations Director G
Connie Edmonston, Parks and Recreation Director
From: David Wright, Recreation Superintendent
Date: January 11, 2007
Subject: Acceptance of Outdoor Recreation Grant
RECOMMENDATION
Parks and Recreation Staff recommends City Coucil pass a resolution accepting a 50 / 50
matching grant from the Arkansas Department of Parks and Tourism Outdoor Recreation
Grant Program in the amount of $100,000. This grant will be used to renovate the
playgrounds at Sweetbriar and Bryce Davis Parks, and to install ADA accessible
surfacing underneath the existing playground at Gulley Park.
BACKGROUND
On June 5, 2006, Parks and Recreation Staff met with citizens who expressed an interest
in renovations occurring at Bryce Davis and Sweetbriar Parks. Residents wished to see
the old playgrounds removed and replaced with newer, safer play structures. In addition,
residents requested new picnic tables at Sweetbriar and for a second basketball area at
Davis Park. Further, at the July 10, 2006, Parks and Recreation Advisory Board Meeting,
PRAB approved for the grant to include funds to install an ADA accessible, fall safe
surface to be installed at the existing playground, for ages 5 - 12, at Gulley Park.
On August 1, 2006, City Council passed Resolution Number 127-06 authorizing Parks
and Recreation to apply for a grant from Arkansas Department of Parks and Touism. The
resolution states, "the City of Fayetteville and the State of Arkansas will enter into an
agreement which obligates both parties to the policies and procedures containted in the
land and Water Conservation Fund Grants Manual including, but not limited to the
following: the park area defined by the project boundary map, submitted in the
• application, must remain in outdoor recreation use in perpetuity."
DISCUSSION
Parks and Recreation applied for this grant, submitting a request for $125,000 for a total
project cost of $252,000. The Outdoor Recreation Grant is a 50/50 Matching Grant that is
reimbursed to the City. The State of Arkansas awarded the Parks and Recreation Division
$100,000. Parks and Recreation Staff plans to complete each of the projects as planned in
the grant. These projects will start after a Project Management meeting is held with
Arkansas State Parks Officials. After this meeting, the Outdoor Recreation and Grants
Program will issue the City of Fayetteville a Notice to Proceed. Work on these projects
should begin in late spring.
• City Council Meeting of February 6, 2007
BUDGET IMPACT
Arkansas State Parks Outdoor Recreation Program awarded the City of Fayetteville a
total of $100,000 to complete these three projects. This grant is a 50 / 50 matching grant,
meaning the Outdoor Recreation Grant Program will pay half of the expenses, up to
$100,000. The City's match is accounted for in project number 02027, Playground and
Picnic Improvements.
Parks and Recreation plans to bid all three projects as originally designed. After bids are
received, Parks Staff will recommend to City Council to either cut a portion of the project
or make a budget adjustment to accommodate the three projects.
Attachments:
•
•
Resolution 127-06
Arkansas Department of Parks and Tourism Grant Award Notification
July 13 Memo to Mayor and City Council
•
•
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PARKS AND
RECREATION DIVISION TO ACCEPT AN ARKANSAS PARKS
AND TOURISM OUTDOOR RECREATION 50/50 GRANT IN
THE AMOUNT OF $100,000.00 FOR IMPROVEMENTS TO
SWEETBRIAR PARK, BRYCE DAVIS PARK AND GULLEY PARK.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City orf r ya ettek '11e, A kansas
hereby authorizes the Parks and Recreation Divisionccept an Arks sat Parks
and Tourism Outdoor Recreation 50/50 Grant in the `arriroun .f $100,00.00 for
improvements to Sweetbriar Park, Bryce Daxis Park a ddGuile0.' Park.
PASSED and APPROVED this 6�'day of February, 200
APPROVED:
By
By:
SONDRA SMITH, City Clerk/Treasurer
DEPARTMENT OF
PARKS & TOURISM
1 Capitol Mall
Lillie Rock, AR 72201
501.682-7777
Arkansas.com
History Commission
501-682-6900 (VM)
Ark-Ives.com
Keep Arkansas
Beautiful Division
501-682-3507
KeepArkarrsasBeoutiM.cmn
Personnel Section
501-682-7742 (V/TT)
State Parks Division
501.682-1191 (VITT)
ArkonsasSlateParks.com
Tourism Division
501-682-7777 (V)TT)
Mike Beebe
GOVERNOR
Richard W. Davies
EXECUTNE DIRECTOR
STATE PARKS,
RECREATION
& TRAVEL
COMMISSION
Jay Bunyard
CHAIRMAN
Steve Arrison
VICE-CHAIRMAN
Bill Barnes
Jane Christenson
Donny Ford
Jim Gaston
Debra Hoak
Bob Knight
Billy Lindsey
Monline McNulty
Mike Mills
Ness Sechresl
Jim Shamburger
Wade Williams
DIVISION DIRECTORS
Larry Corgila
ADMINISTRATION
Greg Butts
STATE PARKS
Joe David Rice
TOURISM
Nancy Clark
GREAT RIVER ROAD
Dr. Wendy Richter
HISTORY COMMISSION
Robert Phelps
KEEP ARKANSAS
BEAUTIFUL
AN EQUAL
OPPORTUNITY!
AFFIRMATIVE ACTION!
AMERICANS WITH
DISABILITIES ACT
EMPLOYER
Akan
THE NATURAL STATE
January 9, 2007
The Honorable Dan Coody
Mayor of Fayetteville
113 West Mountain '
Fayetteville, Arkansas 72701
RE- FY 2007 Matching Grant Project
Renovation of Sweetbriar, Davis and Gulley Parks
Dear Mayor Coody:
•
JAN 1t Gili!/
CITY OF FAYETTEVILLE
MAYOR'S OFFICE
Congratulations! As a recipient of a Fiscal Year 2007 Matching Grant Award in the amount, 5100,000.00.
1 know the City of Fayetteville is eager to begin your project. The Outdoor Recreation Grants Advisory
Committee recommended your grant funding based on the following items from your FY2007 Matching
Grant Application Budget:
1. Playground equipment, accessible parking, sidewalks, picnic tables and grill at Sweetbriar Park.
2. Playground equipment, sidewalks and basketball court at Davis Park.
3. Playground impact surface at Gulley Park.
The first step in beginning your project will be the Project Management Workshop. This workshop should
be scheduled as soon as possible. Please call me at (501) 682-1227 at your earliest convenience to
schedule this workshop. This workshop must be completed before you can begin any work on your
project. It is required that the person who will handle paper work, prepare bid documents, purchase
materials and supervise the construction for this project attend this meeting I would also request that
you, or a representative from your office, attend the meeting. During the workshop, we will discuss
federal and state regulations for barrier free access, bidding and purchasing procedures, record keeping,
reimbursement procedures, and responsibilities after the project has been completed.
Please prepare the following items for the meeting:
(I) Project Budget (revised if needed). Enclosed is a form for your use.
(2) Complete plans and specifications, sufficient for a contractor to complete the project. If the
City is utilizing the services of an engineer or architect we will discuss the plans and
specification requirements at the workshop.
(3) Site development plan showing handicapped accessibility as listed in your Project Application.
(Required only if the site plan from your application is being revised.)
After the Project Management meeting, I will review your plans and specifications. When these items arc
approved, I will request your bid documentation and advertisement information. If everything is in order, 1
will mail a State Contract Agreement for you to sign. Your bid information approval will be included in
this letter.
The Honorable Dan Coody
Page 2
January 9, 2007
After you sign the Contract and return it, the Executive Director of the Department of Parks and Tourism
will sign it and return it to you along with an Official Notice to Proceed. Any development of the area or
expenses incurred prior to the Official Notice to Proceed will not be eligible for reimbursement.
I look forward to working with you on your project. My telephone number is (501) 682-1227, if you need
further information.
Enclosure
cerely,
neke, Project Officer
Ou •oor Recreation Grants Program
•
•
•
•
RESOLUTION NO. 127-06
A RESOLUTION AUTHORIZING THE MAYOR TO APPLY FOR AN
ARKANSAS ' PARKS AND TOURISM OUTDOOR RECREATION
GRANT IN AN AMOUNT NOT TO EXCEED $125,000.00 FOR
IMPROVEMENTS TOSWEETBRIAR PARK, BRYCE DAVIS PARK AND
GULLEY PARK.
WHEREAS, the City of Fayetteville, Arkansas seeks to improve recreation facilities and
wishes to seek grant funding assistance; and, •
WHEREAS, in order to obtain the funds necessary to develop and/or improve the site
for such a recreation area, it is necessary to obtain a 50/50 Matching Grant from the Arkansas
Department of Parks and Tourism's Outdoor Recreation Grant Program; and,
WHEREAS, the City Council of the City of Fayetteville, Arkansas understands the
grantee and grantor will enter into a binding agreement which obligates both parties to the
policies and procedures contained in the Land and Water Conservation Fund Grants Manual
including, but not limited to the following: the park area defined by the project boundary map,
submitted in the application, must remain in outdoor recreation use in perpetuity, regardless if
the property is bought or developed with matching grant funds and; all present and future
overhead utility lines within the project boundary must be routed away or placed underground
and; the project area must remain open and available for use by the public at all reasonable times
of the day and year; facilities can be reserved for special events, League play, etc. but cannot be
reserved, leased, or assigned for exclusive use, and; the project area must be kept clean,
maintained, and operated in a safe and healthful manner. The City Council of the City of
Fayetteville, Arkansas is well aware and apprised of the above-mentioned project, and will
provide the local portion of the development cost of the entire project
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the Mayor to make application to the Arkansas Department of Parks and Tourism for assistance,
in an amount not to exceed $125,000.00, for improvements to Sweetbriar Park, Bryce Davis Park
and Gulley Park. Therefore, such application shall be submitted as expediently as possible.
PASSED and APPROVED this 1st day of August, 2006.
APPROVED:
ATTEST:
By:i.1 _�L� i� . By: �tA✓ rts+
D COODY, ayol S NDRA SMIT ,City Clerk
```p%% l 1 R ,„.
.``i .°C\TY pc.L�j
.U° °71;
:FAYETTEVILLE:
•
°F:
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
To: Mayor Coody and City Council
Thru: Gary Dumas, Director of Operations
Connie Edmonston, Parks and Recreation Director
FROM: David Wright, Recreation Superintendent i):\
DATE: July 13,2006
SUBJECT: Resolution to apply for Arkansas Outdoor Grant Program
Background
The Land and Water Conservation Fund (LWCF) is a federal program with funds derived from
the sale of federal surplus real estate property, federal motor boat fuel tax, and Outer Continental
Shelf mineral receipts. The Arkansas Natural and Cultural Resources Grant and Trust Fund
(NCRGTF) is a state program with funds collected from a tax on the transfer of certain real estate
in the State of Arkansas. LWCF and NCRGTF funds are included in the Department of Parks and
Tourism's Outdoor Recreation Grants Program for funding outdoor recreation facilities. Only
incorporated cities and counties may apply. This is a 50/50 reimbursable matching grant with a
$250,000 maximum request on matching funds. Last year, Arkansas Parks and Tourism awarded
our City with $115,128 for construction of The Botanical Garden of the Ozarks at Lake
Fayetteville. In 2004, the City of Fayetteville was awarded $40,000 for construction of Braden
Park. In 2002, the City of Fayetteville received $100,000 for construction of Grinders Skate Park
at Walker Park. This year's grant deadline is August 27, 2006. A resolution from the City of
Fayetteville is required to apply for the grant.
•
Current Status
On, June 19th and June 20th public meetings were held at Sweetbriar Park and Bryce Davis Park
to gather input from the public of their recreational desires and to prioritize an eligible grant
project. An outreach to groups such as ethnic minority populations, the elderly and persons with
disabilities was attained through group, meetings. It was determined after obtaining public input
that a grant for improvements to each of these parks be submitted. Improvements to Sweetbriar
Park will include removal of outdated play equipment, installation of ADA accessible play
equipment and picnic area. Bryce Davis Park will have the outdated play equipment removed and
ADA accessible play equipment installed as well as a basketball court. Improvements to Gulley
Park, which will also be included in the request, consist of replacement of the existing pea gravel
play surface with an ADA approved soft surface tile. On July 10th, Parks and Recreation
Advisory Board endorsed the decision from the public meetings, recommending to City Council
that the Parks and Recreation Division complete the grant application.
The grant application must include detailed budgets, plans, specifications and bid documents that
are ready for immediate bid and construction. The planned improvements for all three parks are
completely ADA accessible. The grant also asks the applicant to specify how the funding meets
the needs of the community. These improvements will provide for a safer play area as well as
ADA accessible equipment for all citizens, which was a request in the Parks and Recreation Ten
Year Master Plan. Improving and upgrading the facilities at these parks will achieve these goals.
This grant contains twelve (12) obligations covering everything from compliance of the
Americans for Disabilities Act to property retained in perpetuity for outdoor recreation use. The
land and the project our department would like to apply for grant funds each meet these
obligations.
Section 6(0(3) of the LWCF Act states "No property acquired or developed with assistance
under this section shall, without the approval of the Secretary of the United States Department of
the Interior, be converted to other than public outdoor recreation use. The Secretary shall
approve such conversion only if he/she finds it to be in accordance with the then existing
Statewide Comprehensive Outdoor Recreation Plan (SCORP) and only upon such conditions as
he/she deems necessary to assure the substitution of other recreation properties of at least equal
fair market value and of reasonable equivalent usefulness and location." If this property must
ever be used for anything other than recreational use, it is possible to convert the park boundary.
Currently, Bryce Davis and Gulley Parks are already contained within a LWCF / Arkansas State
Parks Outdoor Recreation Park boundary.
Recommendation
Parks and Recreation requests City Council approval of a resolution to authorize the City, to
apply for up to $250,000 from the Arkansas Parks and Tourism Outdoor Recreation Grant
Program for the new Botanical Gardens site at Lake Fayetteville.
ATTACHMENTS
Public Meeting Minutes June 19, 2006
Public Meeting Minutes June 20, 2006
PRAB Meeting Minutes July 10, 2006
Conditions of Arkansas Outdoor Recreation Grant
Press Release/Newspaper Articles
Sample Resolution
•
•
•
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PARKS AND
RECREATION DIVISION TO ACCEPT AN ARKANSAS PARKS
AND TOURISM OUTDOOR RECREATION 50/50 GRANT IN
THE AMOUNT OF $100,000.00 FOR IMPROVEMENTS TO
SWEETBRIAR PARK, BRYCE DAVIS PARK AND GULLEY PARK;
AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING
THE GRANT REVENUE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayette ,r13e, A' kansas
hereby authorizes the Parks and Recreation Division �to_a �ptTri rkansa Parks
and Tourism Outdoor Recreation 50/50 Grant in the amount of $100,000.00 for
improvements to Sweetbriar Park, Bryce Davis Park an %ulle, Park.
Section 2. That the City Council of the City
hereby approves a BudgetAdlustment rtcogni ing the
PASSED and APPROV. D this 6firaatof. ebruary,2007.
ay tteville, Arkansas
nt revenuer,
APPROVED: } j ATTEST'
By
DAN CO6DY, Mkyyo='�'
By:
SONDRA SMITH, City Clerk/Treasurer
212z1 Clarice Pearman - Parks Improvement 50150 grant Pae 1
From: Clarice Pearman
To: Edmonston, Connie; Wright, David
Date: 2.8.07 11:33 AM
Subject: Parks Improvement 50/50 grant
David/Connie:
The City Council passed a resolution accepting the grant for parks improvement. In preparing the resolution for signature
I noticed that your budget adjustment does not have complete signature before I can get the mayor's signature. The
Division Head, Department Head and Finance Director signature are needed before I get the mayor to sign the resolution
and budget adjustment. Please come by and obtain these signature so that we can continue processing the resolution.
Have a good day.
Thanks.
Clarice
Clarice Buffalohead-Pearman, CMC
City Clerk/Treasurer Division
113 West Mountain
Fayetteville, AR 72701
479-575-8309
cpearman@ci.fayetteville.ar.us
(2.14.07) Clarice Pearman - Res. 20-07 Page 11
From: Clarice Pearman
To: Edmonston, Connie; Wright, David
Date: 2.14.07 1:26 PM
Subject: Res. 20-07
Attachments: 20-07 Parks & Tourism 50-50 Grant.pdf
CC: Audit; Fell, Barbara
Connie/David:
Attached is a copy of the above resolution passed by City Council, February 6, 2007 accepting the 50/50 grant. I will
forward the your blue budget adjustment to Budget & Research. If anything else is needed please let me know. Have a
good day.
Thanks.
Clarice
Clarice Buffalohead-Pearman, CMC
City Clerk/Treasurer Division
113 West Mountain
Fayetteville, AR 72701
479-575-8309
cpearman@ci.fayetteville.ar.us
Connie Edmonstori O
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
Contracts
n/a
City Council Meeting Date
Parks and Recreation
Division
Action Required:
Operations
Department
Approval of contract with Arkansas Parks and Tourism, for the implementation of the grant for the renovations of
Sweetbriar and Bryce Davis Parks.
n/a
Cost of this request
4470.9470.5806.00
2250.9255.5315.00
2250.9255.5806.00
Account Number
02045.1
02027.2
02027.4
Project Number
Budgeted Item
x
Funds Used to Date
$2,000.00
$38,000.00
$60,000.00
Remaining Balance
Budget Adjustment Attached
Foresty, Safety & ADA
Playground and Picnic Imp
Program Category / Project Name
Sales Tax
Parks Development
Park Land Dedication - NW
Program / Project Category Name
Sales Tax
Parks Development
Park Land Dedication - NW
Fund Name
Department Di. cP�
City Attorney
_4-1(1°7
• Date
A)0043. oo4A_L_
Finance and In ernal Service Director
( 20-07 J
Previous Ordinance or Resolution # 127- 6
Original Contract Date:
Original Contract Number:
6,-tS-o7
Date
ayettvtlle
ARKANSAS
PARKS & RECREATION
1455 S. Happy Hollow Road
Fayetteville, AR 72701
To: Mayor Dan Coody
Thru: Gary Dumas, Operations Director
Connie Edmonston, Parks and Recreation Director
From: David Wright, Recreation Superintendent
Date: June 12, 2007
Re: Contract for 2007 Outdoor Recreation Grant
Parks and Recreation Staff requests your approval of a contract with the State of Arkansas,
Department of Parks and Tourism. This contract is for a $100,000 grant from the Outdoor
Recreation Grants Program for the renovation of Sweetbriar and Bryce Davis Parks.
On August 1, 2006, City Council approved for Parks and Recreation to apply for a grant in an
amount not to exceed $125,000 for the improvements for Sweetbriar, Bryce Davis and Gulley
Parks. On December 7, 2006, we received notice the state has awarded us $100,000. At the
February 6, 2007 Council Meeting, a resolution was passed to accept this grant.
The grant is a 50/50 matching grant, where the State will reimbursable the City for half of our
expenses. The original grant application included an overall project budget of $250,000. After
only the receiving $100,000 of the funding from the state, the budget for the project had to be
readjusted. The most logical solution was removing the Gulley Park portion from the Grant
process. This included the addition of a ADA Accessible, fall safe material underneath the
playground at Gulley Park. This project is scheduled to take place, without grant funding, this
summer.
Improvements at Sweetbriar Park include removing the old playground equipment and replacing
it with a new playground with ADA Accessible Fall Safe material. The renovations will also
include ADA accessible picnic tables. These new amenities will accompany the half court,
basketball court that has been a feature of this park for many years. The renovation at Bryce
Davis Park includes the removal of the old equipment and the addition of a two new
playgrounds. This will feature a new 2 — 5 year old appropriate structure and an ages 5 —12
appropriate structure This budget also allows for a new half court basketball court to be
constructed as well.
After this contract is signed, Arkansas State Parks will issue a Notice to Proceed Document for
the renovations of Bryce Davis and Sweetbriar Parks Immediately after, these projects will be
put to bid.
If you have any questions regarding this agreement, please contact me at 481 or email
dwnghtRci.favettevdle. ar. us.
Attachments:
Agreement with Arkansas Parks and Tourism
Letter from Governor Mike Huckabee dated December 4, 2006
Resolution 20-07
Resolution 127-06
DEPARTMENT OF
PARKS & TOURISM
1 Capitol Mall
Lithe Rock, AR 72201
501-682-7777
Arkansas.cam
History Commission
501-682-6900 (V/TT)
Ark-Ives.com
Keep Arkansas
Beautiful Division
501-682-3507
KeepAMansasBeaulilul.com
Personnel Section
501-682-7742 (V/T1)
State Porks Division
501-682-1191 (VM)
ArkansasStatePorks.com
Tourism Division
501-682-7777 (V/TT)
Mike Beebe
GOVERNOR
Richard W. Davies
EXECUTIVE DIRECTOR
STATE PARKS,
RECREATION
& TRAVEL
COMMISSION
Jay Bunyard
CHAIRMAN
Steve Anion
VICE-CHAIRMAN
Bill Barnes
Danny Ford
Jim Gaston
Darin Gray
Debra Haak
Bob Knight
Billy Lindsey
Montine McNulty
Mike Mills
Ness Sechrest
Jim Shamburger
Wade Williams
DIVISION DIRECTORS
Lorry Carglle
ADMINISTRATION
Greg Butts
STATE PARKS
Joe David Rice
TOURISM
Nancy Clark
GREAT RIVER ROAD
Dr. Wendy Richter
HISTORY COMMISSION
Robert Phelps
KEEP ARKANSAS
BEAUTIFUL
AN EQUAL
OPPORTUNITY/
AFFIRMATIVE ACTION/
AMERICANS WITH
DISABILITIES ACT
EMPLOYER
Aikinsas.
THE NATURAL STATE
June 1, 2007
The Honorable Dan Coody
Mayor of Fayetteville
113 W. Mountain
Fayetteville, Arkansas 72701
RECEIVED
JUN 042001
CITY OF FAYETTEVILLE
MAYOR'S OFFICE
RE- Project #A -10500 -07 -WA
Park Improvements at Sweetbriar
and Bryce Davis Parks
Dear Mayor Coody:
Enclosed is a revised Contract Agreement for the above referenced project.
Please sign this document, do not date it, and return both pages to me After the
Contract is approved and signed by the Department of Parks and Tourism I will
return a copy for your records, with an Official Notice To Proceed.
My telephone number is (501) 682-1227, if you have any questions.
Enclosure
Sincerely,
ke, Project Officer
Out'V? Recreation Grants Program
6f -v -
ens°,7,1c,A,
1
DEPARTMENT OF
PARKS & TOURISM
1 Capitol Mall
Lithe Rock, AR 72201
501-682-7777
Arkansas.com
History Commission
501-682-6900 (V/TT)
Ark-Ives.com
Keep Arkansas
Beautiful Division
501 682-3507
KeepArkansos2eouliM.wm
Personnel Section
501-682-7742 (V/TT)
State Parks Division
501-682-1191 (V/TT)
ArkansasstateParks.com
Tourism Division
501-682-7777 (V/TT)
Mike Beebe
GOVERNOR
Richard W. Davies
EXECUTIVE DIRECTOR
STATE PARKS,
RECREATION
& TRAVEL
COMMISSION
Jay Bunyard
CHAIRMAN
Steve Artisan
VICE-CHAIRMAN
Bill Barnes
Danny Ford
Jim Gaston
Darin Gray
Debra Hook
Bob Knight
Billy Lindsey
Montine McNulty
Mike Mills
Ness Sechrest
Jim Shamburger
Wade Williams
DIVISION DIRECTORS
Larry Corglle
ADMINISTRATION
Greg Buffs
STATE PARKS
Joe David Rice
TOURISM
Nancy Clark
GREAT RIVER ROAD
Dr. Wendy Richter
HISTORY COMMISSION
Robed Phelps
KEEP ARKANSAS
BEAUTIFUL
AN EQUAL
OPPORTUNITY/
AFFIRMATIVE ACTION/
AMERICANS WITH
DISABILITIES ACT
EMPLOYER
Aiicansas.
THE NATURAL STATE
David Wright
Fayetteville Parks & Recreation
1455 Happy Hollow Road
Fayetteville, AR 72701
June 5, 2007
RE: Project A -10500 -07 -WA
Park Improvements at Sweetbriar
and Bryce Davis Parks
Dear David:
Enclosed is a revised page 1 of the contract agreement for the above referenced project.
Please call me at (501) 682-1227 if I maybe of further service.
•
Sincerely,
ohn Be
tdoor
eke, Project Officer
ecreation Grants Program
STATE O4 ARKANSAS
ARKANSAS DEPARTMENT OF PARKS AND TOURISM
OUTDOOR RECREATION GRANTS PROGRAM
STATEMENT OF AGREEMENT No. 2
Project No. A -10500 -07 -WA
The State of Arkansas, represented by the Executive Director, Arkansas Department of Parks and Tourism and the Applicant
named above (hereinafter referred to as the Applicant) mutually agree to perform this agreement in accordance with the Land
and Water Conservation Fund Act of 1965, 78 Stat. 897 (1964), and with the terms, promises, conditions, plans, specifications,
estimates, procedures, project proposals, maps, and assurances attached hereto and hereby made a part hereof.
The State of Arkansas hereby promises in consideration of the promises by the Applicant herein, to obligate to the Applicant
the amount of money referred to above, and to tender to the Applicant that portion of the obligation which is required to pay
the State of Arkansas share of the costs of the above project stage, based upon the above percentage of assistance, and also
based upon receipt of those funds from Act 729 of 1987. The Applicant hereby promises, in consideration of the promises made
by the State of Arkansas herein, to execute the project or project stage described above in accordance with the terms of this
agreement.
The participant may not deviate from the scope of the project without the concurrence of the Arkansas Department of Parks and
Tourism Executive Director. When one of the conditions in the agreement changes, such as change in the project scope, a
revised estimate of costs, a deletion or additions of items, or a need to extend the project period, the participant will submit
In writing a formal request to the Executive Director for its approval.
The following special project terms and conditions were added to this agreement before it was signed by the parties hereto:
(1) Historic Properties Preservation Act of 1966 (80 Stat. 915 16 U.S.C. 470), Executive Order 11593 (Protection and
Enhancement of the Cultural Environment); (2) r • Ir : - • • • r : • r - • • • ; - • • • • - u = ' • . • • (41 CFR
114-50) P. L. 91-646; (3) National Fnvlronmental Policy Act of 1969 (Public Law 91-190); (4) 0MB Circular A-9$;
(5) Architectural Barriers Act of 196$ (P L. 90-480); (6) ENecutive Order 12088 (Pollution Control); (T) Executive Order 1198
as emended (Floodplain Management); (8) OMB Circular A-102 (9) Fxectstive Order 11246 as amended (Equal Employment
Opportunity) 41 CFR Part 60; (10) Copeland 'Anti -Kickback' Act (18 U.S C. 874) DOL (29 CFR. Part 3); (11) Clean Air Act of
1970 (Construction Contract Amounts in Excess of $100,C)00 00• (12) Nondiscrimination on the Basis of Handicap Section
504 Rehabilitation Act of 1973. DOI (43 CFR Part 17).
The Applicant agrees to comply with the requirements of the Arkansas Department of Parks and Tourism regulations by
immediately erecting a project sign and by burying or relocating underground overhead lines at all development and acquisition
project sites.
The applicant agrees to be responsible for operation and maintenance of said park in perpetuity.
The undersigned Applicant of the State of Arkansas does hereby agree and accept the same responsibility and obligations as
set out in the herein described project and to the same extent and in the same manner. including all requirements, as does
the State of Arkansas. The undersigned Applicant of the State of Arkansas further understands, agrees, and accepts that this
project is not effective until this project agreement has been duty executed by the State of Arkansas and the said Applicant is
notified accordingly: and no work shall be initiated and/or undertaken by said Applicant on the herein described project until
it has received said notification by the State.
In witness whereof, the parties have executed this agreement as of the date entered below.
By
THE STATE OF ARKANSAS
Executive Director
Arkansas Departmen. of Parks & Tourism
Date - / 1 1 goo %
030 ORG 985 2/96
APPUCANT
(Signature)
The Honorable Dan Coody,
(Title)
CONTRACT AGREEMENT
STATE OP ARKANSAS
ARKANSAS DEPARTMENT OF PARKS AND TOURISM, LITTLE ROCK, ARKANSAS
Applicant: City of Fayetteville
ProJwwt No.A-10500-07-WA
Project Title: Park Improvements at Sweetbriar and Bryce Davis Parks
Period Covered By This Agreement: Current date through June 30, 2008
Project Scope (Description of Project):
Sweetbriar Park •
Removal of existing playground equipment and impact surfacing; grading and site preparation, picnic area and
grill, ADA accessible parking and sidewalk; playground equipment for ages 2-12 including rubber tile impact
surfacing. All park improvements will be furnished and installed by successful bidder.
Bryce Davis Park
Removal of existing playground equipment and impact surfacing; grading and site preparation, ADA
accessible sidewalk; playground equipment for ages 2-5 including rubber tile impact surfacing; playground
equipment for ages 5-12 including rubber tile impact surfacing; concrete half -court basketball court. All park
improvements will be furnished and installed by successful bidder.
Project Costs:
Total Costs:
Fund Support:
$200,000.00
$100,000.00
Fund Amount $100,000.00
Attachments:
1. General Provisions
2, 1 Land & Water Conservation Fund
Natural & Cultural Resources Grant Trust
Fund Project Management Guide
3. 1 _
Land & Water Conservation Fund/Natural
& Cultural Resources Grant Trust Fund
Application
4. Attachment #1
The Honorable Dau Coody
Mayor of Fayetteville
1.13 W. Mountain
Fayetteville, Arkansas 72701
STA'L'E OF ARKANSAS
OFFICE OF THE GOVERNOR
December 4, 2006
RECENEO
DEG 07 2006 Mike Huckabee
Governor
CITY OF FAYETTEVILLE
MAYOR'S OFFICE
Dear Mayor Coody:
The Department of Parks and tourism's Outdoor Recreation Grants Advisory Committee has
recommended that the City of Fayelteville he awarded a grant based on their FY 2007
application for matching grant funds.
It gives me great pleasure to award the City of Fayetteville a. matching grant in the amount of
$100,000.00 to assist in the development of Swectbnar and Davis Parks to include the
renovation of play areas with new equipment and impact umes.
The Department of Parks and tourism will contact you in the near future to explain our
procedure for the awards.
Sincerely yours,
Mike Fluckabee
MI -I: pp: sh
cc: Senator Sue Madison
Representative Linsley Smith
Richard W. Davies, Executive Director
Department of Parks and Tourism
State Capitol Building, Suite 250 * 1.iltle Rock, AR 72201 * mike.huc:kabce(e)stale.ar.us
501-682-2345* Fax 501-682-1382 *'11)I) 501-682-751 5
RESOLUTION NO. 20-07
A RESOLUTION AUTHORIZING THE PARKS AND
RECREATION DIVISION TO ACCEPT AN ARKANSAS PARKS
AND TOURISM OUTDOOR RECREATION 50/50 GRANT IN
THE AMOUNT OF $100,000.00 FOR IMPROVEMENTS TO
SWEETBRIAR PARK, BRYCE DAVIS PARK AND GULLEY PARK;
AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING
THE GRANT REVENUE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes the Parks and Recreation Division to accept an Arkansas Parks
and Tourism Outdoor Recreation 50/50 Grant in the amount of $100,000.00 for
improvements to Sweetbriar Park, Bryce Davis Park and Gulley Park.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a Budget Adjustment recognizing the grant revenue.
PASSED and APPROVED this 6th day of February, 2007.
APPROVED:
By:
ATTEST:
By:
SONDRA SMITH, City Clerk/Treasurer
• P
: FAYEfTEVILLE: E
..t•.
PsliC CANS�=
.`?,s,4G TON .C...``
RESOLUTION NO. 127-06
A RESOLUTION AUTHORIZING THE MAYOR TO APPLY FOR AN
ARKANSAS PARKS AND TOURISM OUTDOOR RECREATION
GRANT IN AN AMOUNT NOT TO EXCEED $125,000.00 FOR
IMPROVEMENTS TO SWEETBRIAR PARK, BRYCE DAVIS PARK AND
GULLEY PARK.
WHEREAS, the City of Fayetteville, Arkansas seeks to improve recreation facilities and
wishes to seek grant funding assistance; and,
WHEREAS, in order to obtain the funds necessary to develop and/or improve the site
for such a recreation area, it is necessary to obtain a 50/50 Matching Grant from the Arkansas
Department of Parks and Tourism's Outdoor Recreation Grant Program; and,
WHEREAS, the City Council of the City of Fayetteville, Arkansas understands the
grantee and grantor will enter into a binding agreement which obligates both parties to the
policies and procedures contained in the Land and Water Conservation Fund Grants Manual
including, but not limited to the following: the park area defined by the project boundary map,
submitted in the application, must remain in outdoor recreation use in perpetuity, regardless if
the property is bought or developed with matching grant funds and; all present and future
overhead utility lines within the project boundary must be routed away or placed underground
and; the project area must remain open and available for use by the public at all reasonable times
of the day and year; facilities can be reserved for special events, League play, etc. but cannot be
reserved, leased, or assigned for exclusive use, and; the project area must be kept clean,
maintained, and operated in a safe and healthful manner. The City Council of the City of
Fayetteville, Arkansas is well aware and apprised of the above-mentioned project, and will
provide the local portion of the development cost of the entire project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1.. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the Mayor to make application to the Arkansas Department of Parks and Tourism for assistance,
in an amount not to exceed $125,000.00, for improvements to Sweetbriar Park, Bryce Davis Park
and Gulley Park. Therefore, such application shall be submitted as expediently as possible.
PASSED and APPROVED this 1st day of August, 2006.
APPROVED: ATTEST.
By:
By: 4024.44-i �/iLf+•l�{'
S NDRA SM , City Clerk
•
= U G•'p\i Y 0? *WS
FAYETfEVILLE: ..
9 .9pKANSPEJ."
.... I.....
(6.21.07) Clarice Pearman - Parks & Tourism Grant
From:
To:
Date:
Subject:
Attachments:
Clarice Pearman
Edmonston, Connie
6.21.07 5:49 PM
Parks & Tourism Grant
06.19.07 Arkansas Parks & Tourism Grant.pdf
CC: Audit
Connie:
Attached is a copy of the above grant. I am forwarding the original grant via interoffice mail. Please let me know if anything else is
needed. Have a good day.
Thanks.
Clarice
Page 1
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A -10500 -07 -WA
PERMANENT RECORD KEEP
ARKANSAS
STATE PARKS
STATE C o NIRA t T
1�IAT .j HLN G GRANT
OUTDOOR RECRE • TION GRANTS PROGAM
'DEPARTMENT OF
PARKS @ TOURISM
1 Capitol Mall
Little Rock, AR 72201
501-682-7777
Arkansas.com
History Commission
501-682-6900 (VITT)
Ark-ives.com
Keep Arkansas
Beautiful Division
501-682-3507
eepkkansosBeoulitul.corn
Personnel Section
501-682-7742 (V/TT)
IState Parks Division
501-682-1191 (VM)
ArkonsasStatePorks.com
Tourism Division
' 501-682-7777 (VM)
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Mike Beebe
GOVERNOR
Richard W. Davies
EXECUTIVE DIRECTOR
STATE PARKS,
RECREATION
& TRAVEL
COMMISSION
Jay Bunyard
CHAIRMAN
Steve Arrison
VICE-CHAIRMAN
Bill Barnes
Danny Ford
Jim Gaston
Darin Gray
Debra Hoak
Bob Knight
Billy Lindsey
Marlene McNulty
Mike Mills
Ness securest
Jim Shomburger
Wade Williams
IDIVISION DIRECTORS
Larry Carglie
ADMINISTRATION
Greg Buffs
STATE PARKS
Joe Dov'd Rice
TOURISM
Nancy Clark
111 GREAT RIVER ROAD
Dr. Wendy Richter
HISTORY COMMISSION
Robed Phelps
KEEP ARKANSAS
BEAUTIFUL
AN EQUAL
OPPORTUNITY/
AFFIRMATIVE ACTION/
AMERICANS WITH
DISABILITIES ACT
EMPLOYER
THE NATURAL STATE
July 20, 2007
The Honorable Dan Coody
Mayor of Fayetteville
113 West Mountain
Fayetteville, Arkansas 72701
RE: Project #A -10500 -07 -WA
Park Improvements at Sweetbriar
and Davis Parks
Dear Mayor Coody:
This letter serves as your Official Notification to Proceed. A copy of the contract agreement
booklet is enclosed for your records. Please retain this copy in the permanent files of the
City of Fayetteville. This booklet contains the Application Guide that was used to prepare
your grant application, the Management Guide that outlines a summary of the regulations
and procedures for administering your grant project, and a copy of the signed contract.
Part of our responsibility in administering Arkansas's Outdoor Recreation Grant Program is
to inform and remind you of the federal Land and Water Conservation Fund program
regulations that you have agreed to abide by in this contract. Listed below are some of those
major responsibilities. Please re -read lhe enclosed documents carefully. If you have any
questions concerning this information, please contact Bryan Kellar, Director, Outdoor
Recreation Grants Program, at (501) 682-1301.
1. The Project site must be retained and maintained for outdoor recreation In
perpetuity. This means that the land and facilities within the project boundary
cannot be converted to uses other than outdoor recreation (i.e., no public, civic or
private buildings such as a city hall, fire station, chamber of commerce, community
center, etc.).
2. If the site is converted to some other use, it will have to be replaced entirely at your
own cost with land and facilities of equal value and usefulness. Should the need
for conversion ever arise, suitable replacement property will have to be approved
by the Secretary of the Interior through this office, prior to any action taking place.
The Honorable Dan Coody
Page 2
July 20, 2007
3 All existing and future utility lines within the project boundary must be placed
underground.
4. If you plan to add additional outdoor recreation facilities, please notify our office.
Certain other facilities, such as local recreation centers may be eligible to be
located within the project site. Please contact our office before making any
improvements to the project site to determine what regulations apply.
5. A permanent LWCF/NCRGTF acknowledgment sign is required on all project
sites. If, at any time, a new sign is needed, one is available "at cost" from this
office
6. If your project is locked at any time, you must post hours stating when the facility
is open to the public. School -sponsored projects must display hours of public use.
7. All sites must comply with regulations under Section 504 of the Rehabilitation Act
of 1973 and the Americans with Disabilities Act of 1990, assuring access by the
handicapped.
8. Your recreational facility must remain open to the general public and you must
assure that no person is subjected to discrimination on the basis of race, color, or
national origin.
Additionally, all grant recipients are required to follow the same bidding and
purchasing procedures required by law of state agencies. These procedures are
explained in the Management Guide which is part of the enclosed contract agreement
booklet. I do not have the authority to waive or make exceptions to these procedures.
Lately, several grantees have been denied grant reimbursements for failing to follow these
procedures. Before advertising for bids or purchasing goods and services, make sure all
procedures have been followed.
If I can provide you with any additional information, please feel free to contact me.
Enclosures
Richard W. Davies
Executive Director
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CONTRACT AGREEMENT
STATE OF ARKANSAS
ARKANSAS DEPARTMENT OF PARKS AND TOURISM, LITTLE ROCK, ARKANSAS
Applicant: City of Fayetteville
Project No.A-10500-07-WA
Project Title: 'Park Improvements at Sweetbriar and Bryce Davis Parks
Period Covered By This Agreement: Current date through June 30, 2008
Project Scope (Description of Project):
Sweetbriar Park
Removal of existing playground equipment and impact surfacing; grading and site preparation, picnic area and
grill, ADA accessible parking and sidewalk; playground equipment for ages 2-12 including rubber tile impact
surfacing. All park improvements will be furnished and installed by successful bidder.
Bryce Davis Park
Removal of existing playground equipment and impact surfacing, grading and site preparation, ADA
accessible sidewalk; playground equipment for ages 2-5 including rubber tile impact surfacing; playground
equipment for ages 5-12 including rubber tile impact surfacing; concrete half -court basketball court. All park
improvements will be furnished and installed by successful bidder.
Project Costco
Total Cosies $200,000Ao
Fund Support: $100,000.00
Fund Amount: $100,000.00
Attachments:
L General Provisions
2. -1 Land & Water Conservation Fund
Natural & Cultural Resources Grant Trust
Fund Project Management Guide
1
Land & Water Conservation Fund/Natural
& Cultural Resources Grant Trust Fund .,•
Application -
4. Attachment #i
STATE OF ARKANSAS
ARKANSAS DEPARTMENT OF PARKS AND TOURISM
OUTDOOR RECREATION GRANTS PROGRAM
STATEMENT OF AGREEMENT No. 2
ProJect No. A -10500 -07 -WA
The State of Arkansas, represented by the Executive Director, Arkansas Department of Parks and Tourism and the Applicant
named above (hereinafter referred to as the Applicant) mutually agree to perform this agreement in accordance with the Land
and Water Conservation Fund Act of 1965, 78 Stat. 897 (1964), and with the terms, promises, conditions, plans, specifications,
estimates. procedures, project proposals, maps, and assurances attached hereto and hereby made a part hereof.
The State of Arkansas hereby promises, in consideration of the promises by the Applicant herein, to obligate to the Applicant
the amount of money referred to above, and to tender to the Applicant that portion of the obligation which is required to pay
the State of Arkansas share of the costs of the above project stage, based upon the above percentage of assistance, and also
based upon receipt of those funds from Act 729 of 1987. The Applicant hereby promises, in consideration of the promises made
by the State of Arkansas herein, to execute the project or project stage described above in accordance with the terms of this
agreement.
The participant may not deviate from the scope of the project without the concurrence of the Arkansas Department of Parks and
Tourism Executive Director. When one of the conditions in the agreement changes, such as change in the project scope, a
revised estimate of costs, a deletion or additions of items, or a need to extend the project period, the participant will submit
in writing a format request to the Executive Director for its approval.
The following special project terms and conditions were added to this agreement before it was signed by the parties hereto:
(1) Historic Properties Preservation Act of 1966 (80 Stat. 915 16 U.S.C. 470), Executive Order 11593 (Protection and
Enhancement of the Cultural Environment); (2) •' • •• • - • • ' • • = • • • .1. : ' • • • • ' •I . • • • ' • (41 CFR
114-50) P. L. 91-646; (3) National Environmental Policy Act of 1969 (Public Law 91-190); (4) OMB Circular A-95;
(5) Architectural Barriers Act of 1965 (P L. 90-480); (6) Executive Order 12088 (Pollution Control), (7) Executive Order 11gf£
as amended (Floodplain Management); (8) OMB Circular A-107 (9) Executive Order 11246 as amended (Equal Employment
Opportunity) 41 CFR Part 60; (10) roneland 'Anti -Kickback' Act (18 U.S C 874) DOL (29 CFR. Part 3); (1.1) Clean Air Act of
1970 (Construction Contract Amounts in Excess of $100,000.00; (12) Nondiscrimination on the Basis of Handicap Section
04 Rehabilitation Act of 1973 00((43 CFR Part 1.7).
The Applicant agrees to comply with the requirements of the Arkansas Department of Parks and Tourism regulations by
Immediately erecting a project sign and by burying or relocating underground overhead lines at all development and acquisition
project sites.
The applicant agrees to be responsible for operation and maintenance of said park in perpetuity.
The undersigned Applicant of the State of Arkansas does hereby agree and accept the same responsibility and obligations as
set out in the herein described project and to the same extent and in the same manner, including all requirements, as does
the State of Arkansas. The undersigned Applicant of the State of Arkansas further understands, agrees, and accepts that this
project is not effective until this project agreement has been duly executed by the State of Arkansas and the said Applicant is
notified accordingly: and no work shall be initiated and/or undertaken by said Applicant on the herein described project until
it has received said notification by the State.
In witness whereof, the parties have executed this agreement as of the date entered below.
By
Executive Director
Arkansas Departmen. of Parks & Tourism
tad
APPLICANT
City of Fayetteville
By
ARKANSAS STATE PARKS + Ouruooe REcRanoN GRANis PRooun+
2007 Matching Grant
Application Guide
April 2006
C
Contents
1 Introduction........... _ _ _ .... 3
What Does 50/50 Matching Grant
Mean?...................................................... 4
7
3
An Overview of the Basics... 5
Who May Apply? ................................ 5
How Much May We Apply for?...... 5
What Types of Projects May We
Applyfor? ......................................... 5
When Is the Application Due? ....... 5
Where to Send the Application...... 6
How the Application Can Be
Prepared............................................6
What Are Our Obligations? ............. 6
Project Planning and Public
Hearing.»...».....».».».....„...»..»» 8
Sample Public Meeting Notice ......10
4 Outdoor Recreation Staff and
Advisory Committee ........... 11
5 Application Procedures...... 13
Required Forms..................................13
Environmental Assessment ...........14
Project Budget....................................15
Flood Hazard Certification .............16
Funds Source Assurance .................16
Parks and Recreation Facilities
Inventory Form .............................16
Project Narrative................................17
Boundary Maps/Site Plan/
Location Maps...............................19
Proof of Ownership ........................:.20
Clearinghouse/Approval Letters..
21
Sample Project Budget Form .........22
Sample Resolution Form ................23
Sample Site Plan................................24
Sample Boundary Map ...................25
2007 APPucanON GUIDE
L
6 Land Acquisition Information ». 26
Property Eligible for Acquisition ..26
Methods of Acquisition ...................26
Rules Governing NegotiatedPurclases
and Donation of Property........26
Acquisition for Delayed Development..
27
Commitment for Title Opinion or
Title Insurance ...............................
28
Option to Purchase/Formal
Commitment to Sell/Owners Letter
of Intent to Donate Property ..........28
Formal Appraisal ...............................
28
Abbreviated Appraisal Report......30
Finding of Value................................31
Development Plan ............................
31
7 Important Things to
Remember ..... ... „.................... 32
8 Important Dates to
•Remember .„...„....„.„„„.........34
9 What to Expect After You
Submit Your Application ...35
10 Organizing
Your Application ......„.......«..„ 36
11 Five -Year Recreation Plan R
Fo tin at__„._..N...„__.__W W.«„. 38
12 2003 SCORP Priorities „_...„39
13 Federal Regulations „„.„...».43
14 Required Clearances _.......»45
15 Information and Technical
Assistance Resources ».»„_.46
16 Priority Rating System
Overview.... «...... ...................... 48
17 Index „.„„....... „..»«.»»..»...».55
II
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I
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I
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I
• Introduction
I
IWelcome to the Department of Parks and Tourism's Matching All utility wiring must be placed under -
Grant Program. This guide is designed to assist you through the ground, or routed out of the project area,
I application process. If you have questions please feel free to call including any overhead utility wiring ex -
or write us at: isting at the start of the project. (In a few
Outdoor Recreation Grants Program cases, waivers may be obtained for some
I Department of Parks and Tourism existing wiring. Contact the Outdoor
Number One Capitol Mall Recreation Grants staff for details, re -
Little Rock, Arkansas 72201 quirements, and assistance prior to the
Telephone Number: (501) 682-1301 grant award).
Fax Number (501) 682-0081
I Web Site: www.outdoorgrantr.com An acknowledgement sign showing that
LWCF or NCRGTF Matching Grant
The Land and Water Conservation Fund (LWCF) is a federal Program monies were used in the acqui-
program authorized by the LWCF Act of 1965 (Public Law 88- sition and/or development of the project
578). These funds are derived from the sale of federal surplus must be present at each site location.This
real property, the federal motor boat fuel tax, and Outer sign must be placed on the site and re -
Continental Shelf mineral receipts. main there in perpetuity.
The Arkansas Natural and Cultural Resources Grant and Trust
Fund is a state program authorized by Act 729 of 1987. These
funds are collected from a tax on the transfer of certain real
estate in the State of Arkansas.
The purpose of the Matching Grant Program is to provide
I "outdoor" recreation. Enclosed facilities cannot be constructed
within the area described by the park boundary map, except as
support to an outdoor facility (e.g., rest rooms or concession
Istands). Pavilions cannot have sides on them that give the effect
of a closed -in building. Please remember that facilities con-
structed with LWCF or NCRGTF monies cannot be enclosed
at a later date.
I11
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1 +GRANr APPucATIDN CNECKUsr
WHAT DOEs "50/50" MATCHING GRANT
MEAN?
A 50/50 Matching Grant does not mean that the Arkansas
Department of Parks and Tourism will write the grantee a
check for 50% of the project cost. The grantee must finance
100% of project costs, which can include in -kind labor, land
donations, contributions and general appropriations. We will
not reimburse the grantee for any more than the amount of cash
they spend. Fifty percent of the eligible expenditures, up to the
amount of the grant, may be reimbursed by periodic billings
during the project period, or the grantee may wait until project
completion to request the total reimbursement.
The chart shown below will help to understand how the 50/
50 reimbursable matching grant works. For simplicity's sake,
let's say that a project will cost a total of $100,000. If the grantee
spent $100,000 cash, submitted canceled checks and invoices
for $100,000 and the expenditures are part of the approved
project, we would mail the grantee a reimbursement check for
$50,000 (example column #1).
Now let's say the grantee spent $75,000 cash and local citizens
donated $25,000 labor ($75,000 cash + $25,000 donated labor =
$ 100,000 project). We will reimburse the grantee $50,000 after
the grantee provides us with canceled checks, invoices, and time
sheets detailing the local labor (example column #2).
$100,000
$75,000
$50,000
$25,000
$0
4
2007 APPUCATIUN GUIDE
Now, let's assume the grantee spent
$50,000 cash and locals donated $ 50,000
labor and materials ($50,000 + $50,000
donated labor and materials = $100,000
project). We would then reimburse the
grantee $50,000 after the grantee pro-
vides us with canceled checks, invoices,
and time sheets detailing the local labor
(example column #3).
If the grantee spent $25,000 in cash
and locals donated $75,000 in labor and/
or materials ($25,000 cash + $75,000
donated labor and/or materials =
$100,000 project). We would only reim-
burse the grantee with a $25,000 check.
The point to remember is to build a park,
not make a profit (example column #4).
The last example shows that the lo-
cals donated $100,000 in labor and ma-
terials (example column #5). Congratu-
lations —the park would have been com-
pleted without the need of a grant!
a 0
All Cash
More Cash
Equal
Donated
More Donated
All Donated. No
Value
I Than Donated
and
Cash I
Than Cash
I Reimbursement
$100,000
$75,000
$50,000
$25,000
$0
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An Overview of the Basics
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WHO MAY APPLY? broken down by line items. (See sample
of detailed budget on page 22).
' Eligible Applicants
The only entities eligible to apply for financial assistance for the WHAT TYPES OF PROJECTS
acquisition and/or development of outdoor recreation facilities MAY WE APPLY FOR?
' are: There are three types of projects which
Incorporated Cities can be funded through the Outdoor Rec-
Counties reationGrants Program'sMatchingGrant
• Unincorporated areas or communities must seek county Program.
sponsorship of their project
' • School Districts may submit joint applications with incorpo- 1. ACQUIsmON:
rated cities or counties for development of public recreation Land acquisition for recreational devel-
facilitiesonschooldistrictproperty. (Grantisnotintendedto opment. Acquisition projects are dis-
' replace school district funding for playgrounds or athletic cussed in Chapter 6.
facilities.)
2. DEVELOPMENT:
' Ineligible Applicants A development project is funding for
The following may not participate in the Outdoor Recreation construction of recreational facilities.
' Grant Program.
• Colleges and Universities 3. COMBINATION:
• Private non-profit corporations, foundations, clubs or orga- A combination project is funding for
' nizations both acquisition of land not previously
• Any other private entity owned by the applicant and development
for recreation use.
How MUCH MAY WE APPLY FOR?
Applicants may apply for up to $250,000 in reimbursable WHEN IS THE APPLICATION
matching funds. The applicant must be able to match the grant DUE
amount with. a like amount of cash, or a combination of cash The deadline for receipt of applications for
and donations. Donations of labor and materials alone are not FY 2007 is 5:00 p.m., August 25, 2006. All
sufficient to be considered as the local match. applications must be received in our office
by that date. Applications simply post -
Because the availability of grant funds are limited, lesser amounts marked by that date are not acceptable. The
may be awarded. Staff recommendations for reductions of the Application for Federal Assistance, Form
requested amount will be made easier if the applicant provides 424 ONLY may be faxed to (501) 682-
' a detailed budget that categorizes project elements and is 0081, but it must arrive prior to the above
5
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2 + AN OVERVIEW OF THE BASICS
deadline. lfdieForm424isfaxed,dicentireapphcation containing 3.
original signatures must be postmarked on or before the applica-
don deadline, August 25, 2006.
WHERE TO SEND THE APPLICATION
Outdoor Recreation Grants Program
Department of Parks and Tourism
Number One Capitol Mall
Little Rock, Arkansas 72201
How THE APPLICATION CAN BE PREPARED
• The application can be prepared locally.
• The application can be prepared by consultants. (Grant prepa-
ration cannot be paid for with grant funds).
• The application can be prepared by the local areawide Planning
or Economic Development Districts or the Regional Planning
Commissions.
WHAT ARE OUR OBLIGATIONS?
2007 APPLICATION GUIDE
No overhead utility lines are allowed
within the project boundary. All exist-
ing utilitylines located within the park
boundaries must be placed under-
ground. No vehicular right-of-way
easements are allowed within the
boundary.
4. A permanent sign stating that federal
LWCF or state NCRGTF moneys
were used to acquire and/or develop
publicoutdoor recreationfacilitiesmust
be maintained within the park in per-
petuity. Guidelines for the size, place-
ment and design of the signs will be
presented to each applicant after grant
approval. Upon. project completion
the applicant will be required to de-
scribe the location of the sign, and state
that the sign location will not change.
We are jointly committed Both the Department of Parks and 5.
All public recreation facilities con -
Tourism's Outdoor Recreation Grants Program and the project
structed within a MatchingGrant Pro -
sponsor are committed to long term program compliance. After
gram assisted park must be accessible
the project is completed and all grant funds have been disbursed,
to the handicapped. This also applies
our commitment to the requirements of the Arkansas Matching
to those facilities constructed in whole
Grant Program continues. These ongoing commitments include:
or part with local funds.
1. Property acquired or developed under the program must be 6.
Property acquired or developed with
retained in perpetuity for outdoor recreation use and will be
assistance from the fund must be open
subject to inspection by the State at least once every five years.
to entry and use by all persons regard -
In addition each project will be inspected by the State during
less of race, color, religion, sex, or
construction and before final reimbursement is made.
national origin. Discrimination on the
basis of residence, including preferen-
2. Once a public park project boundary has been identified by
tial reservation or membership sys-
the Department of Parks and Tourism and the local project
tems, is prohibited, except to the ex -
sponsor, all facilities constructed within that boundary, at any
tent that reasonable differences in ad -
future time, must be in compliance with the rules and
mission and other fees may be
regulations oftheOutdoor Recreation Grants Program Project
maintained on the basis of residence.
Management Guide. This also applies to those facilities con-
structed in whole or in part with local funds.
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2 + AN 0VERWEW OF THE BASICS
Property acquired or developed with assistance from the
Matching Grant Program shall be operated and maintained
in perpetuity. The propertyshallbe maintained so as to appear
attractive and inviting to the public. Sanitation and sanitary
facilities shall be maintained in accordance with applicable
health standards. Properties shall be kept safe for public use.
Fireprevention, lifeguards, andthelikeshouldbeprovided fbr
proper public safety. Buildings, roads, trails, and other struc-
tures and improvements shall be kept in reasonable repair
throughout their functional lifetime to prevent undue dete-
rioration and to encourage public use. Facilities that have
reached an age that renders them obsolete or worn out may be
removed with written permission of the Arkansas Depart-
ment of Parks and Tourism's Outdoor Recreation Grants
Program Director. Permission must be obtained prior to
removal of the facilities.
8. TheArkansas
inspections of the project area to ensure that program
compliance continues after the project is completed. These
inspections will be unannounced. Sponsors who fail to com-
ply with long term commitment may jeopardize future
eligibilityfor matching grant funds for new projects and/or be
subject to legal actions by the State or Federal government to
enforce program compliance.
9. The property shall be kept open for public use at reasonable
hours and times of the year, according to the type of area or
facility. Property which is not operated and maintained in
good condition may jeopardize the awarding of future grant
funds to that jurisdiction.
10. Participants may impose reasonable limits on the type and
extent of use of areas and facilities acquired or developed with
Matching Grant Program assistancewhen such a limitation is
necessary for maintenance or preservation. Thus, limitations
may be imposed on the type of users (i.e. hunters or four -
wheelers, etc.). All limitations must be in accord with the
applicable grant agreement and amendments.
2007 APPLICATION GUIDE
11. All recipients of Matching Grant Pro-
gram moneys must comply with the
Architectural Barriers Act of 1968,
Section 504 of the Rehabilitation Act
of 1973, and the Americans With
Disabilities Act, of 1990 Tide II and
Title III.
12. Properties (parks and recreation areas)
acquired or developed with LWCF/
NCRGTF assistance are prohibited
by Section 6(0(3) of the LWCF Act of
1965, as amended, from conversion to
other than public outdoor recreation
use.
Section 6(fl(3) of the LWCF Act
states that "No propertyacquired or
developed with assistance under this
section shall, without the approval
of the Secretary, U. S. Department
ofthe Interior, be convertedto other
than public outdoor recreation use.
The Secretary shall approve such
conversion only if he/she finds it to
be in accordancewith the then exist-
ing Statewide Comprehensive Out-
door Recreation Plan (SCORP) and
only upon such conditions as he/she
deems necessary to assure the substi-
tution ofotherrecreation properties
of at least equal fair market value
andofreasonable equivalent useful-
ness and location."
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Project Planning and
Public Hearing u
Each grant cycle a public hearing is required and minutes from
this hearing submitted with the application. The public hearing
must be held between January 1, 2006 and on or before July 25,
2006 (see page 49 for additional info.). Applicants are required
to advertise and invite minorities to attend the required public
hearing. The purpose of a public hearing is to provide local
citizens the opportunity to (1) identify and list local recreation
development priorities (2) resolve the components of the
application to be submitted as part of the application.
DO NOT PREPARE THE APPLICATION AND
PRESENT IT AT YOUR PUBLIC HEARING FOR AP-
PROVAL.
The public hearing should be held at a time and place
convenient for the majority of the community. A Public Notice
about the hearing must appear in a newspaper of greatest local
circulation at least seven (7) calendardays in advance of the date
of the public hearing. The notice to be used for the advertise-
ment is shown on page 10. You may include more information,
but you MUST include the information on this sample. If local
practice has found that posting the Public Hearing Notice in
public places in the community results in a better turn -out for
a hearing, that method may be used instead of newspaper
publication. If this method is used, the applicant must post
notices throughout the community at least seven (7) calendar
days in advance of the date of the public hearing.
(1) Additional Priority Rating System Points are awarded
to applicants that conduct their public hearing between January
1, 2006 and on or before June 25, 2006 (see page 49 for
additional info.).
(2) Additional Priority Rating System Points are awarded
to applicants providing documentation that prior to the date of
8
the public hearing, direct contact with
each of the following; the elderly, persons
with disabilities, and ethnic minorities
(defined as African American, Native
Alaskan, American Indian, Hispanic, and
Asian Americans) to identify and list their
recreation development priorities. Docu-
mentation will consist of survey results,
meeting sign -in sheets, or other proof
that numbers sufficiently represent of
each of the minority community types.
Determination ofeligibilityofthese points
will be at the discretion of the Director of
the Outdoor Recreation Grants Program
Director and the Chairman of the Out-
door Recreation Grants Advisory Com-
mittee. ,
Documentation, of the public hear-
ing
which must be submitted with the
application, includes the followi ng items:
1. Minutes of the hearing. Minutes
of the public hearing should include
statements and suggestions from the gen-
eral public expressing local needs
and priorities. Statements of adjacent
landowners should be included when '
applicable.
2. Registration (sign -in) sheet. Indi-
cate the name, address, and organiza-
tional
affiliation of those attending.
3. Proof of publication from news-
paper. A proof of publication notice pro-
vided
by the newspaper must be submit-
ted with the application. The applicant
may submit the tear sheet from the newspaper instead of the
proof of publication. The tear sheet must be intact and contain
the name of the newspaper and date of publication.
4. Proof of notice posting. The applicant must post public
hearing notices in the community at least seven (7) calendar
days in advance of the date of the public hearing. You must
submit a list of where the notices were posted and the dates
the notices were posted. This proof must be signed by the
applicant's Chief Executive Officer verifying that information.
Criteria for Minority Involvement
To obtain extra priority points for advanced minority
involvement, the applicant must provide the following infor-
Name of group contacted.
Date of contact or meeting.
Place of meeting.
Sign -in or registration sheet.
Minutes of meeting or list of identified needs.
Failure to hold a public hearing one month prior to submission
of the application for the expressed purpose of obtaining public
input into the planning of this specific application will result in
the DISQUALIFICATION of that project. Additional points
are awarded those applicants who hold their public hearing
or before June 25. 2006.
All public hearing notices, newspaper and/or flyer, must
specifically include an invitation to minorities (described as;
ethnic minorities, the elderly, and the disabled) and encour-
age them to attend the public hearing.
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3 PROJECT PLANNING AND PUBLIC NEARING
10
2007 AVVLICATION GUIDE
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Please place this announcement in the local newspaper as follows: ,
PUBLIC MEETING INVITATION
The City of Little Rock invites its citizens and other
interested persons to a public meeting in City Hall, 500
West Markham Street, Little Rock, Arkansas, on Mon-
day June 21, 2006, at 6:30 p.m. The purpose of the
meeting is to identify potential outdoor park and recre-
ation needs and priorities for 2006. Following the
identification process, city officials will select those
priorities to be submitted to the Arkansas Department of
Parks and Tourism for a matching grant application.
Ethnic minorities, persons with special needs, elderly
persons over 55, youth and special interest groups are
encouraged to attend and participate. For those un-
able to attend the meeting, you may phone 501-227-
2777. Written comments may be submitted to City of
Little Rock, P.O. Box 123, Little Rock, AR 72201.
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1 Outdoor Recreation Staff
1 and Advisory Committee
SITE EVALUATION AND DEVELOPMENT
1 RECOMMENDATIONS
1 Developing aworkable site plan for your project involves many Significant site alterations greatly in -
factors. The proper layout of facilities can have a significant crease initial development costs and, in
impact on many factors including the cost of the project, the most cases, maintenance costs. Large scale
access to persons with disabilities, convenient parking, safety clearing and grading, in order to locate a
for children, and mayeven impactgrant funding potential. The ball field on a steep wooded slope, is
1 staff of the Outdoor Recreation Grants Program will willingly extremely expensive. Significant alteration
come to your project site and review your proposed site plan of the topography can also result in severe
with you. We have many years of experience and are willing to erosion which degrades the quality of the
1 share experiences with other project successes and failures with site, surrounding lands, and waterways:
you. Scheduling a site visit before August 1, 2006 with an
ORGP staff member may provide you with 3 additional points Much of this money could perhaps
in the priority rating system. You must have a proposed site be better spent by finding a more suitable
plan at this visit, site for the ball field, while utilizing the
1 wooded slopes for a more compatible
ENVIRONMENTAL CONSIDERATIONS recreational activity. It is also very good
The Outdoor Recreation Grants Advisory Committee sup- planning to make the most of existing
1 ports projects that demonstrate sound site selection, aesthetic vegetation, especially trees. People at rest,
appeal, and environmental awareness. It has been our experi- when sitting at a picnic table or on a park
ence that, in many cases, development is planned at the expense bench, prefer shade. Some activities, such
1 of site resources. In addition, landscaping for either functional as playgrounds, are more successful if
or aesthetic purposes is rarely included in the park plans. It is shaded rather than placed in the hot sun.
very important to select facilities compatible with the site's If trees are eliminated in the construction
existing terrain and vegetation rather than radically altering the process, it will be costly to provide them
site to accept the facilities. Forexample, a large space with slopes later.
1 ranging from 1-5% and no trees would be well suited for ball
field or court game development; however, it may be poorly PLAYGROUND EQUIPMENT
suited for development of recreational trails and picnic facili- AND PLAYGROUND IMPACT
1' ties. In contrast, a woodland area with slopes ranging from 5— AREAS
12% would be well -suited for picnic facilities and trails; how- EachyeartheOutdoorRecreation Grants
1 ever, very poorly suited for development of ball fields or Program receives numerous grant appli-
court games. cations for playground equipment. To
1 11
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4 + OUTDOOR RECREATION GRANTS ADVISORY COMMR7EE CONCERNS
meet the latest guidelines for access to persons with disabilities
and to help prevent injuries from falls from playground equip-
ment, the Outdoor Recreation Grants Advisory Committee
requires all grant applicants to join with the Arkansas Play-
ground Safety Task Force and the U. S. Consumer Product
SafetyCommission in designing and building playgrounds that
comply with current standards.
The U. S.. Consumer Safety Products Commission has
published a set of guidelines, Handbook for Public Playground
Safety. The final guidelines document is available on the
Architectural and Transportation Barriers Compliance Board's
Internet site at: http://www.accessboard gov/play/frnalrule.htm
DEVELOPMENT OF WALKING TRAILS
Walking for pleasure and exercise are among the most popular
recreational activities in Arkansas. The development of trail
facilities provide beneficial recreational opportunities for a
wide variety of age groups and ability levels. Due to the limited
amount of funds for the Matching Grant Program, the Out-
door Recreation Grants Advisory Committee discourages pro-
spective applicants from requesting funding for school athletic
track type of facilities. The Committee encourages a less
expensive option ofexercise, walkingor nature trail development.
iP'
2007 APPLICATION GUIDE
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Application Procedures
How TO FILL OUT THE FORMS, WRITE THE
NARRATIVES AND PREPARE THE MAPS
' REQUIRED FORMS
Standard Form 424
' Instructions for completing this form are on the back of the
form. Additional assistance may be obtained from your local
Planning or Economic Development District office, your Re-
' gional Planning Commissions, or the Outdoor Recreation
Grants Program office.
' Standard Form 424D
Read this form in its entirety before signing. In the blank
t provided, theChiefExecutive must sign the form. The applicant's
Chief Executive Officer may be the Mayor, City Manager or
Counry Judge. (If this is a joint application between the city or
county and school district, the School District Superintendent
must also sign the form). In the other blanks provide the title
of the Chief Executive Officer (and School District Superinten-
dent), the legal name of the City or County as the applicant
organization, and the date the document was signed.
' Civil Rights Agreements (Form DI -1350)
The applicant must complete the Civil Rights Assurance (Title
VI, Civil Rights Act of 1964) and submit it as part of the
application package. Read this form in its entirety before
signing. In the blank provided, the Chief Executive Officer
' must sign the form. (Ifthis isajoint application between the city
or county and school district, the School District Superinten-
' dent must also sign the form). In the other blanks provide the
title of the Chief Executive Officer. The applicant's Chief
Executive Officer may be the Mayor, City Manager or County
Judge (and School District Superintendent). The legal name of
the City or County as the applicant/ organization, the date the
document was signed, the applicant/organization address, and
' leave the box titled Bureau or Office ExtendingAssistance blank.
I
Certifications Regarding
Debarment, Suspension and
Other Responsibility
Matters, Drug -Free
Workplace Requirements
and Lobbying (Form D1-2010)
The Applicant must complete the Certi-
fications Regarding Debarment, Suspen-
sion and Other Responsibility Matters,
Drug -Free Workplace Requirements and
Lobbying form and submit it as part of
the application package. Read this form
in its entirety before signing. After read-
ing all of Part A check the box as indi-
cated. After reading all of Part B check the
box as indicated. After reading all of Part
C check the box as indicated. In Section
B of Part C indicate the physical address
of the project site to include the address,
City, County, State, and Zip Code. Check
the final box of Part C if there are other
project work places on file that are not
indicated here. Skip Part D. In Part E
check the first box if the application for
funding exceeds $100,000. This is the
amount of grant funding you are apply-
ing for not the total project cost. The
form must be signed by the applicant's
Mayor, County judge or Chief Executive
Officer. If the application is a joint appli-
cation with a school district, the School
Superintendent must also sign the form.
fl
S APPLICATION PROCEDURES
2007 APPLICATION GUIDE
Recreation Priorities Form how the outstanding rights are to be dealt
The applicant must submit the Recreation Priorities Form
describing the recreation priorities of the applicant. Directions
for completing this form are below:
1. List the name of the city or county which is submitting the
application.
2. Describe the method bywhich the needs ofthe community
have been identified. Such methods must include the
public hearing, which is required as part of the application,
and may include user -frequency surveys, questionnaires,
interviews, telephone or door-to-door surveys, workshops
and/or ad -hoc and advisory groups.
3. List the short range (0 to 5 years) recreation priorities of the
community in priority order. Also list the long range (5 -
plus years) recreation priorities of the community in prior-
ity order.
4. The applicant's Chief Executive Officer must sign and date
this form. The applicant's Chief Executive Officer maybe
the Mayor, CityManageror CountyJudge. If this is ajoint
application between the city or county and school district
for development of school district -owned property, the
School District Superintendent must also sign the form.
ENVIRONMENTAL ASSESSMENT
Environmental assessments are required for all project applica-
tions and for each proposed site.
The applicant is reminded that the environmental assess-
ment will be utilized during the rating of the application.
Pertinent information of sufficient scope and depth must be
provided in an environmental assessment so that the NPS/
ORGP can accurately ascertain the impact of the project and
determine whether an Environmental Impact Study is needed.
Whenever possible, an impact should be quantified (e.g.,
number oftrees to be removed, cubic yards of fill to be required,
etc.). For projects with property rights outstanding, the stan-
dard environmental information must be expanded to explain
with and how the applicant plans to
ensure that the environment will not be
affected significantly. The four points to
be covered in an environmental assess-
ment are:
Need for the Proposal
This will serve as an introduction, de-
scription of the proposed action and sur-
roundingenvironment, statement regard-
ing the need for the proposed action, and
a description ofwhat the proposed action
is designed to accomplish (i.e., how the
proposed action will fulfill the stated
needs). It should include such informa-
tion as the location of the project, the
scope, when the action is to take place,
and, if applicable, the interrelationship
with other federal, state, or local projects
and proposals.
Alternatives
This will include a discussion of the alter-
natives to the proposed action, including
"No action." Explain why each of the
alternatives was rejected.
Impacts
This will include a brief and objective
statement of the environmental impacts
of the proposed action and a description
of those elements of the environment so
affected. Topics to be addressed include:
• Land use (project site and surrounding
area)
• Fish and wildlife
• Vegetation
• Geology and soils
• Mineral resources
• Air and water quality
14
S + APPLCATION PROCEDURES
' • Water resources/hydrology
• Historic/archeological resources
I • Transportation/access/consumption of energy resources
• Socioeconomic effects
• Riparian zone (area next to water)
' "Impacts" are defined as director indirect effects on the existing
environment, whether good or bad, which are anticipated as a
result of the proposed project or related future projects.
Elements on which impacts are unknown or only partially
understood should be indicated. A complete written descrip-
tion ' of the impact is required. Environmental documentation
should be free of project justification and personal bias. The
project should be justified elsewhere in the grant application.
Do not rely on generalities. Specific facts are essential. All
statements and conclusions should be supported, and quanti-
' fled where possible. Be concise, clear and to the point. Adverse
impacts should be addressed as fairly as beneficial impacts.
' The applicant is reminded that, while an area around water
is often chosen for a recreation area, they are also sensitive areas
environmentally and need to be managed with extreme care..
'
The riparian area, or that area immediately adjacent to any
river, stream, spring, pond, or lake, is one ofthe most important
' environmental areas due to the habitat they provide for various
fish and wildlife species and because of their shading and
filtering capacity related to water quality. If possible, most trees,
' shrubs, and grasses should be left near streams and other water
bodies. This will insure that the project you are working on will
remain in good shape, water -wise, for years to come. For
'information on analysis of riparian areas contact Steve Filipek
of the Stream Team Program at (501) 776-0218. Information
' on management and maintenance of riparian areas can be
obtained from the Arkansas Game and Fish Commission's
Stream Team Program, the Natural Resources Conservation
Service, The Department ofEnvironmental Quality, the County
Conservation District, or other natural resource agencies.
I
2007 APPLICATION GUIDE
the project, including environmental dam-
age, which could be caused by users upon
economic, cultural, esthetic, and social con-
ditions as well as upon the physical and
biological environment. Any off -site im-
pacts, such as increased traffic on neighbor-
hood roads, increased noise levels to sur-
rounding areas, or impacts from park light-
ing, should be described. In preparing the
environmental assessment, the applicant
should keep in mind the cumulative impact
ofthe proposed project and offuture related
projects which are contemplated. The in-
formation submitted on cumulative im-
pacts should describe the eventual goal and
the relationship of the action proposed on
each project. The environmental informa-
tion must be accompanied by sufficient
maps and details to aid in judging the
impact ofthe proposed project as well as the
relationship of the project to the surround-
ing land uses.
Agencies and Persons
Consulted
This will include a list of all agencies and
persons consulted in preparing the envi-
ronmental assessment.
Project Budget
The attached Project Budget Form must be
completed and submitted with the applica-
tion. The project budget must be a com-
plete listing of all work elements to be
undertaken and the total estimated cost of
these elements. The directions on how to
complete this form are listed below.
Be sure to include a discussion of positive effects of the project. In the space on the Budget after Date:
To the extent that it applies, the document will discuss impacts of Insert the date the budget was prepared.
15
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5 + APPLICATION PROCEDURES
ITEM A
If land acquisition is to be included in the proposed project,
either by private donation or by purchase, the estimated ap-
praised value of the property must be included. (Inflating the
value of the property will not affect the grant amount or the
matching share. The valuation of the property will be deter-
mined by an Arkansas Certified or Licensed Land Appraiser
after the grant award has been made).
The first line of Item B will be the total of all development costs.
The remaining lines will be a line item breakdown of individual
project elements. Please be as detailed as possible. Refer to
sample project budget form on page 22. Items should be listed
in priority order.
ITEM C
Is the total of Items A and B.
ITEM D
Inclusion of a "contingency" line -item is suggested. This line -
item can be no more than five percent (5%) of Item B.
2007 APPucAnoN GUIDE
FLOOD HAZARD CERTIFICATION
The applicant must complete the Flood
Hazard Certification Form, even if the
answer is "no". The Certification must
be signed by the applicant's Chief Execu-
tive Officer.
FUNDS SOURCE ASSURANCE
FORM ORGP FS1999
Provide the local matching fund source(s).
Complete each category, even if the
amount is $0.00. The Form must be
signed by the applicant's Chief Executive
Officer.
FY 2007 PARKS AND
RECREATIONAL FACILITIES
INVENTORY
To keep up to date with the overall con-
dition of Arkansas's parks and to inven-
tory public facilities available for public
use, we are asking you to complete an
Arkansas Park Inventory form for each
ITEM E public park in your jurisdiction. Fill in all
Project administration is eligible for reimbursement. If the categories on the form even if the answer
applicant plans to request reimbursement for project adminis-
tration, the "Administration" line -item must be completed.
This line -item can total no more than ten percent (10%) ofltem B.
ITEM F
Architectural/engineering fees are also eligible for reimburse-
ment. If the applicant plans to request reimbursement for such
fees, the "Architectural/ Engineering Fees" line -item must be
completed. While the applicant may pay any amount for such
fees, maximum reimbursement for A/E fees is six percent (6%)
of eligible development costs (i.e., a 12% total fee).
Budgets that are not of sufficient detail or are incorrect will
be returned to the applicant for correction.
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is 0.
If the application is submitted by an
incorporated city, it will be necessary to
complete an inventory for each public
park that is owned or operated by the city.
The mayor will be responsible for signing
these forms to assure each park has been
inventoried and the inventories are
accurate.
If the application is submitted by the
county, it will be necessary to complete
an inventory for each public park within
the unincorporated areas of the county
I
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and/or, within any incorporated city boundary where the
county owns or operates a public park or has received previous
grant money from the Arkansas Department of Parks and
Tourisms Outdoor Recreation Grants Program. The county
judge will be responsible for signing these forms to assure each
park has been inventoried and the inventories are accurate.
If you are not sure which parks have received past grants
from the Arkansas Department of Parks and Tourisms Out-
door Recreation Grants Program or you would like to see
previous inventories of your public parks, please contact our
office.
PROJECT NARRATIVE
This section requires a written narrative about the project
proposal. Each of the following topics must be addressed:
SCORP Priorities
Every five years the State of Arkansas, is required by the
National Park Service to write the Statewide Comprehensive
Outdoor Recreation Plan (SCORP). This plan identifies and
prioritizes recreation needs in the state and insures eligibility for
federal Land and Water Conservation Funds. Your proposed
project must fit within one or more of these general categories
to be funded.
1. Turn to pages 39-42 and select the item(s) from this list of
priorities your project addresses.
2. Explain in your own words how your project will address
each item(s) selected.
2007 APPLICATION GUIDE
(d) if the project provides seasonal or
year around recreation opportu-
nities. If the proposed project
will provide year around oppor-
tunities in a seasonal facility, pro-
vide a schedule of those activities.
Agreements
Do you have any use agreements, lease
agreements, or any other agreements for
the use or operation of your park? This
includes use of the ball fields by the Little
League, Soccer Association, Ball Associa-
tion, High School, etc.
Do you have an operating agreement
for the operation of the concession stand?
Examples of this would be the Booster
Club, Little League, Ball Association, etc.
Enclose a copy of all agreements.
1. Will the City/County operate and
maintain the proposed facilities?
If not, who will?
2. List any current or proposed use,
lease, or operating agreements with
other agencies, individuals, or orga-
nizations. Ifthere are no agreements,
indicate this faa.
Need for Assistance
1. Provide an overall statement of need for the proposal. Operation and Maintenance
Explain each element of the budget. 1. Provide a budget detailing the oper-
Benefits Expected
1. Identify the benefits to be derived from this project; for
example,
(a) include a description of those who will use the facility,
(b) how the facility will be used, and
(c) how it will benefit the public.
ating and maintenance cost for the
proposed facility for the next five (5)
years. Remember to include the an-
nual cost of inflation.
2. Will the funds for operation and
maintenance be budgeted by the
City/County?
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If not, how will the City/County meet these costs?
Income
2007 APPLICATION GUIDE
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Parks and Recreation
Commission/Department/
Committee
1. State whether or not income will be generated on the site Indicate whether or not the applicant has
of the proposed project. an established Parks Department, a Parks
2. If income will be generated, indicate how the income will and Recreation Commission, or an Act -
be generated and the proposed use of such funds. ing Parks Advisory Committee.
Competition
PARKS AND RECREATION DEPARTMENT
1. Describe ifand how the project will be in competition with
If the applicant has a Parks Department,
private recreational developments in the area.
Submit
1. Director's name, address, and tele-
Minority Involvement
phone number.
Each applicant is required to hold a public hearing prior to the
2. The Parks Department budget.
application deadline. (See page 8) The advertisement for the
public hearing must state, "All persons, especially ethnic
PARKS AND RECREATION COMMISSION/
minorities, persons with disabilities, and the elderly are in-
COMMITTEE
vited and encouraged to attend". Applications that do not
If the applicant hasaCommission/Com-
meet this requirement will be returned.
mittee,
1. Submit a list of Commission/Com-
To receive additional points in the Priority Rating System the
mittee members and their terms of
applicant must provide documentation of an extraordinary
office.
outreach involving minorities. This may be accomplished by:
2. Submit copies of the Commission/
Criteria for Minority Involvement
Committee meeting minutes for the
To obtain extraprioritypointsforadvancedminorityinvolvement,
past 12 months.
the applicant must provide the following information.
1. Name ofgroup contacted.
If the applicant has established a Parks
2. Date of contact or meeting.
Commission/Committee in the pastyear,
3. Place of meeting.
1. Provide a list of the Commission/
4. Sign -in or registration sheet.
Committee members and their terms
S. Minutes of meeting or list ofidentifted needs.
of office.
2. Submit copies of the Commission/
These meetings can be held at minority churches, nursing
Committee minutes for the meet -
homes, senior citizens centers, or special schools for persons
ings conducted during the past 12
with disabilities.
months.
Simply inviting participation or having minorities present at
the required public hearing is not sufficient to score maximum
points.
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Cities with a paid Park Director AND a Park Com-
mission will not be required to submit the minutes
of the Park Commission meetings, just the required
information on the Park Director.
Overhead Utility Lines
1. Describe the location and nature of all overhead utility
lines in the boundary area (as depicted on the site plan/
boundary map), and indicate what measures will he taken
to mitigate the effect of the lines.
2. Show the locations of such lines on the site plan.
3. The cost of placing overhead utility lines underground is
eligible for grant funding. List the cost as a separate item in
the project budget. Include the cost of burying or rerouting
the lines in the project budget.
Directions
1. Provide detailed written directions for traveling to the site
of the proposed project from the City of Little Rock. The
ORGP staff person who visits the proposed site may be
unfamiliar with the area. If a road or street is not marked
with a sign giving its name or number, describe it in
relation to a marked road or street (e.g., the third graveled
road east of Front Street on Highway 14.)
City Council Resolution or Quorum Court Order
A City Council Resolution or Quorum Court Order must be
included to document that the local legislative body supports the
project. You must pass the resolution exactly as shown on page 23.
BOUNDARY MAPs/SITE PLAN/LOCATION MAPS
Boundary Map
Non:
All project boundary maps must be submitted on a single 8 1/2"
x 11" sheet of paper. All copies, reduced drawings and written
descriptions must be easily readable.
All applications must include a boundary map. This map
will establish the boundaries of the area to be included under the
2007 APPLICATION GUIDE
provisions of Section 6(f)(3) ofthe LWCF
Act. Everything located within the de-
fined boundary must remain in outdoor
recreation use in perpetuity! Think long
and hard before making this commit-
ment. Be sure local citizens, politicians
and business leaders are willing to make
this commitment before doing so.
The NPS and the ORGP requires a le-
gally defensible description of project
boundaries. If the applicant so desires,
the boundary map and the site plan can
be combined; however, the map must
not be too cluttered with information to
prevent easy readability. The applicant is
not required to providea certified bound-
ary survey, but the boundary map must
contain all of the following information:
1. Title block information including
the title of the project, a north arrow,
scale (if applicable), date drawn, and
the words "Boundary Map." (If the
Boundary Map or Site Plan is not
drawn to scale, the map MUST state
"Not to Scale. ")
2. All boundaries of the project area
and all facilities (such as ball fields,
fences, concession stands, etc. if
shown on boundary map) must show
dimensions clearly. These dimen-
sions must be marked in feet and
inches.
3. The map must be of sufficient detail
to be a legal identification ofthe land.
(a) You must provide a metes and
bounds description with mea-
sured distances,
(b) Provide a compass beari ng ofeach
property side,
19
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2007 APPLICATION GUIDE
(c) You must include the point of beginning for measure-
3. Location of any existing power lines,
ment, and
or other utility lines within the site.
(d)You must provide the township, range, and section
4. Accessibility by persons with dis-
information.
abilities, including parking, access
4. The map should include known outstanding rights and
routes, ramps, bridges, etc.
interests in the area held by others including
(a) The measurements and locations of known easements,
The site plan shall be of sufficient scale so
(b)Any deed/lease restrictions,
that grant review staff can easily identify
(c) Any reversionary interests,
each proposed project element, and dur-
(d)All power lines that cross the site,
ing site inspection use the plan to locate
(e) All rights -of -way, etc.
that element easily on the pro -
5. The boundary map must include all prior grant projects
posed project site. (Seeexampleonpage24.)
(LWCF/NCRGTF) within the adjacent or same project
area. In no instance will the area covered by Section 6(0(3)
Location Maps
be less than that area acquired with LWCF/NCRGTF
A city map showing the location of the
assistance.
proposed park site, and all other parks
within the city. The parks should be
Any of the following additional information that is available
designated clearly. If the applicant is a
should also be included on the boundary map:
county, all parks located in the unincor-
1. Deed references which include deed book number, page
porated area of the countymust be desig-
number in the deed book, and date recorded,
nated on a county map.
2. Adjoining easements of record, and
3. Adjoining water bodies or other natural landmarks.
PROOF OF OWNERSHIP
Property Deed
The project boundary area must be an area that functions as a
Each development project application
complete recreation unit. Simplydrawing the project boundary
package must include documentation
area around an individual facility will not be considered the
showing that the applicant will have suf-
project boundary area. (See example on page 23.)
ficient control of the project site. If the
applicant owns the site, a copy of the deed
Site Plan
to the property must be submitted. Any
All applications for combination or development projects must
applicant providing a deed other than a
includeasiteplan.Thesiteplanistogiveagenerallayoutofthe
Warranty Deed must provide Tide In -
park or area to be developed. All site plans must be submitted
surance for the property.
on a single 8 1/2" X 11" sheet of paper. Any exceptions to this
requirement due to size of project area or project configura-
Leases
tion must be approved by the ORGP staff prior to the
Only lands leased from an agency of the
Application deadline.
United States Government or the State of
A site plan must include the following:
Arkansas are eligible for development
1. All proposed facilities and developments included in the
under the Outdoor Recreation Grants
phase for which funds are requested,
Program. (Seepage 5for requirements on
2. All existing facilities and developments, and
property owned by school districts.)
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Lease Agreement
lithe applicant leases or proposes to lease lands owned by an
agency of the United States Government or the State of
Arkansas,
1. a copy of the existing lease or the proposed lease must be
submitted. This lease must be for a minimum of 25 years.
Terms and Conditions
The prospective applicant must submit
Form 424, 424D, and copies of all appli-
cation forms, attachments, maps, etc.,
(entire application) to the State Clearing-
house and the appointed Areawide Clear-
inghouse to comply with the public re-
view process outlined by Executive Order
12372.
It should be noted that no reversionary clauses may be incorpo-
rated in the deed or lease for the property. Inclusion of such The process takes at least thirty days.
clauses will disqualify the project. These clearance letters may not be avail-
able before the August 25, 2006 applica-
Floor Plans tion deadline. This is not a problem.
Preliminary floor plans are required as a part of the application However, they must be submitted before
package for all projects proposing the development ofbuildings the application will be considered for
such as restrooms, concession stands, pavilions and bathhouses. final review. It is the responsibility of the
1. The plans should be of sufficient detail so the ORGP staff applicant to secure these letters and for -
can determine if state and federal accessibility require- ward the responses to the ORGP office as
menu have been met. soon as they are received.
2. Dimensions of doors, walkways, stalls and hallways should
be shown to indicate compliance with the Arkansas State
Building Service's "Minimum Standards & Criteria." A
copy of these standards can be obtained from the Depart-
ment of Parks and Tourism.
CLEARINGHOUSE/APPROVAL LETTERS
As documentation of compliance with the State Clearinghouse
process, clearance/approval letters on the proposed project
must be obtained from the following agencies/officials. (See
page 45 for addresses.)
1. State Clearinghouse
2. Areawide Clearinghouse
(Planning/Economic Development District or Regional
Planning Commission in your area)
3. State Historic Preservation Officer/State Archaeologist
(Submit form 424, a letter with the project description, a
statement that project will be state funded and a detailed
project location map.)
4. State Highway Department
(Submit form 424 and project location map.)
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22
2007 APPLICATION GUIDE
Project Budget
Date:
APPLICANT NAME: City of Sampleville
A. Estimated appraised value of property to be acquired (if applicable)
$
10, 000
B. Total development costs
$
70,866
Development item (detailed and listed in priority order)
Estimated cost of each item
Playground Equipment and Installation
$
20,000
1 -Mile Walking Trail - Materials and Labor
$
25,866
Pavilion - 32' x 34'
$
10,000
Parking - 5 spaces
$
5,000
Site Preparation
$
10,000
C. Total of A and B
$
80,866
D. Contingency (optional [maximum 5'/e of total development costs])
$
3 , 544
E . Administration (optional [maximum 1O% of total development costs])
$
7, 086
F. Architectural/Engineering Fees
$
8,504
(optional (maximum 12%of total development costs])
G. Total of C, D, E and F
$
100,000
5 + APPLICATION PROCEDURES 2007 APPLICATION GUIDE
RESOLUTION NO.
WHEREAS, , Arkansas seeks to improve the recreation facilities and
wishes to seek grant funding assistance; and
WHEREAS, in order to obtain the funds necessary to develop and/or improve the site for such a
recreation area, it is necessary to obtain a 50/50 Matching Grant from the Arkansas Department of Parks
and Tourism's Outdoor Recreation Grant Program; and
WHEREAS, the plans for such recreation areas have been prepared and the price therefore has been
established; and
WHEREAS, this governing body understands the grantee and grantor will enter into a binding
agreement which obligates both parties to policies and procedures contained in the Land and Water
Conservation Fund Grants Manual including, but not limited to the following; the park area defined by the
project boundary map, submitted in the application, must remain in outdoor recreation use in perpetuity,
regardless if the property is bought or developed with matching grant funds and; all present and future
overhead utility lines within the project boundary must be routed away or placed underground and; the
project area must remain open and available for use by the public at all resonable times of the day and year;
facilities can be reserved for special events, league play, etc. but cannot be reserved, leased or assigned for
exclusive use, and; the project area must be kept clean, maintained, and operated in a safe and healthful
manner.
City Council/Quorum Court is well aware and apprised of the above -mentioned project, and will
provide the local portion of the development cost of the entire project:.
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NOW, THEREFORE, BE IT RESOLVED by the City Council/Quorum Court of
, Arkansas that the Mayor/County judge is hereby authorized to make
application to the Arkansas Department of Parks and Tourism for assistance to develop recreational
facilities for the City/County; therefore such application shall be submitted as expediently as possible.
Passed this day of , 2006.
APPROVED:
Mayor/County Judge
Clerk
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1
SITE PLAN
369.32'
v
oc 'c a mo �O
f c WO)
I II c 3 co.8 '
to r N j m
X J 7
WA — m
A
'Parking C
100.22'
1
to
m
to
1
a m/ '
r Ew '
r
O
m
e C -1
m Z - m
rn _ r a
m
m
`
C"
b
b tb
a '
259.10'
I
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BOUNDARY MAP
Part of the NW 1/4 of the SW 1/4 of Section 99 Township 10, Range 15, Clark County Arkansas
588°45' 13"E
- - - - - - - - - - - - - - - - - - - - - - - - /4
NE / I
NE Comer, NW SW
N88'44" 439.98 I
38' Oak Tree
Point of Beginning I
y I
N I.
TRACT A 3 I
4.2 AC.
a
S88' 35"W 233.34' I
I
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N
I
216.64' e I
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Scale: l' = 200' I
--------------------------J
JAMES F. DOE
Registered
Land Surveyor
State of Arkansas
' Date: 6-22-99 Surveyed for
Job No.: 4543 JOHN T. JONES
Signature: James Doe Acme Su Surveyors
25
Land Acquisition
Information
Do not obtain an appraisal of the propertyprior to the grant
award. The appraisal must follow the format shown in the
Application Guide and any appraisals obtained in any other
format will have to be redone usually costing additional
money. Appraisals are not reimbursable items.
There are three types of acquisition:
1. Acquisition for immediate development
2. Acquisition for delayed development
3. Acquisition for preservation/protection
PROPERTY ELIGIBLE FOR ACQUISITION
Acquisition of recreation lands and waters —including new areas
or additions to existing parks, forests, wildlife areas, beaches, and
other such places dedicated to outdoor recreation —which may be
eligible for assistance include, but are not limited to, the following:
1. Areas fronting rivers, streams, lakes, and reservoirs that will
provide water -based public recreation opportunities, or the
water bodies themselves.
2. Land for creating water impoundments to provide water -
based public outdoor recreation opportunities.
3. Areas such as flood plains, wetlands, and areas adjacent to
scenic highways that provide special recreational opportuni-
ties.
4. Natural areas and preserves AND outstanding scenic areas
where the objective is to preserve the scenic or natural values,
including areas of physical or biological importance and
wildlife areas. These must be open to the general public for
outdoor recreational use to the extent that their natural
attributes will not be seriously impaired or lost.
5. Land within urban areas for day -use picnic spots, neighbor-
hood playgrounds, and tot lots; areas adjacent to school
playgrounds and competitive nonprofessional sports facili-
ties; and more generalized park lands.
METHODS OF ACQUISITION
There are several ways of acquiring lands
and/or waters for outdoor recreation pur-
poses. In Arkansas, the most prevalent are:
1. Negotiated Purchases, resulting in fee
simple titles, and donations resulting
in fee simple titles.
2. Condemnation, resultingin fee simple
titles.
Each ofthese methods is complex and may
vary on any single project. Please note that
the primary intent of the acquisition must
be to provide and insure public outdoor
recreational use in perpetuity.
RULES GOVERNING
NEGOTIATED PURCHASES
AND DONATION OF
PROPERTY
1. To be eligible for Matching Grant
Program assistance, donated property
must be in PRIVATE OWNER-
SHIP —not public —at the time of
acquisition.
2. To be eligible for Matching Grant
Program assistance, purchase agree-
ments and contracts cannot contain
reversionary clauses.
3. Applications for projects which in-
volve the purchase of property will be
required to submit a Commitment
For Title Insurance and a Title Opin-
ion (see page 28 for information). An
appraisal, following the required for-
6 LAND AcquismoN INFORMATION 2007 APPLICATION GUIDE
' mat must be submitted after the grant approval. 1. An estimate of the number of indi-
4. Tide to the land may not be taken until federal and state viduals, families, businesses and farms
approval is given. The applicant will be notified immediately being displaced.
Iupon approval. 2. Where displacement will occur, the
5. No advance payments will be made on donated property applicant must submit
' even after the project receives formal approval. (a) a relocation plan,
6. Displaced persons and business or farm interests must be (b) an advisory services program and
notified oftheir rights under federal and state relocation laws. (c) an appeals procedure.
' Costs for relocation benefits should be included in the total 3. The applicant mustprovide documen-
project cost. tation showing that the owner or his
7. The appraised value of donated property may be used as a designated representative has been
I portion or all of the applicant's 50% matching share. Suc- given an opportunity to accompany
cessful applications involving donated land will be required the appraiser during his/her inspec-
' to submit an appraisal, after the grant approval, that follows tion of the property.
the National Park Service guidelines (see pages 28-31 for 4. The applicant must provide evidence
information). that occupants of the property, to be
' acquired, were furnished at the time of
UNIFORM RELOCATION ASSISTANCE AND initiation ofnegotiations adequate in -
REAL PROPERTY ACQUISITION POLICIES formation explaining their eligibility
' ACT OF 1970 (UNIFORM ACT) to payments for relocation
The Uniform Act provides for the uniform and equitable treat- 5. If there are no occupants, the appli-
' ment of persons displaced from their homes, businesses or farms cant must indicate this fact.
and establishes uniform and equitable land acquisition policies. It
is the policy of the National Park Service and the Department of ACQUISITION FOR DELAYED
' Parks and Tourism to deal consistently and fairly with all persons DEVELOPMENT
whose property is taken for public projects and all persons who are Grant assistance may be available to ac -
displaced from their homes, businesses or farms. The provisions quire property for which the development
' ofthe of outdoor recreation facilities is planned at
moneys actually contribute to the cost of the real property a future date. Property acquired for future
acquired. Acquisition of real property is not an activity where development must be developed within 3
' shortcuts are possible. For more detailed information concerning years. A detailed plan for development will
your responsibilities, see the booklet, Relocation andAcquisition be required before funding assistance will
' Policy Guide. be considered. If you are planning to seek
grant assistance to acquire property for
UNIFORM RELOCATION ASSISTANCE AND future development contact the Depart -
REAL PROPERTY ACQUISITION POLICIES ment of Parks and Tourism's ORGP staff
ACT OF 1970 DOCUMENTATION prior to completing the application.
Any application proposing the acquisition of property through
' any means must submit the following information, even if relo- In the interim, between acquisition
cation assistance is not required, a response to each of the and development, the property must be
' following items must be submitted: open for those public recreation purposes
27
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2007 APPLICATION GUIDE
which the land is capable of supporting or which can be achieved 1. Qualifications
with a minimum public investment. Non -recreational uses such Statementofqualificationsofallappraisers
as agriculture, occurring on the property at the time ofacquisition, and/or technicians, contributing to the
must cease prior to the request for reimbursement. Any applica-
tion for a project proposing delayed development must include a
detailed development plan including a time frame for develop-
ment.
COMMITMENT FOR TITLE INSURANCE AND
TITLE OPINION
All applications foracquisition orcombination projects must include
a Commitment for Tide Insurance and a Tide Opinion which can be
obtained based on the Commitment for Tide Insurance. This will be • That the appraiser assumes no
a legal opinion on the current Tide to the property and will include responsibility for legal matters
a discussion of any liens, mortgages, easements, or other encum- • That all data furnished by others are
brances on the property. It will also include a statement concerning presumed correct
the merchantability of the Tide.
3. Purpose of the Appraisal
OP11ONTOPURCHASE/FORMALCOMMITMENT This shall include a definition of all values
TO SELL/OWNER'S LETTER OF INTENT TO required and appraised.
DONATE PROPERTY
Each application for projects which include the acquisition of land 4. Identification of the
by purchase or combination project must include a formal Option Property
to Purchase. The Option to Purchase must be Legal description of the whole tract and
I. Signed by both panics and that to be acquired
2. Include the purchase price, or a written commitment to sell
from the property owner. S. City and Area Data
Applications for projects which include the acquisition of land This data (mostly social and economic)
through private donation must include a letter from the property should be kept to a minimum and include
owner stating his/her intention to donate the property. only such information as directly affects
the property being appraised.
FORMAL APPRAISAL
report.
2. Statement of Limiting
Conditions
The appraiser should provide clear concise
statements of all assumptions including
the following specifications:
• That the tide to the property is
marketable
Do not use multipurpose Supplemental Addendum for Federally
Related Transactions forms or Land Appraisal forms.
Any project which proposes acquisition of property through
private donation or which proposes the purchase of property with
an anticipated value of $25,000 or more must include a Formal
Appraisal. The Formal Appraisal must cover the following:
6. Property Data
SITE
Describe soil, topography, mineral depos-
its, easements, etc. If there is an indication
that mineral deposits have more than a
nominal commercial value, this fact shall
be clearly stated.
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IMPROVEMENTS
This shall be by narrative description, including dimensions of
principal buildings and/or improvements.
EQUIPMENT
This shall be by narrative description including the condition of
equipment.
CONDmoN
The current physical condition and relative use and obsolescence obsolescence, or the omission of same,
shall be stated for each item or group appraised and, wherever shall be explained in narrative form. This
applicable, the repair or replacement requirements to bring the procedure may be omitted on improve -
property to usable condition. ments, both real and personal, for which
only a salvage or scrap value is estimated.
Asstss A VALUE AND ANNUAL TAX LOAD
2007 APPLICATION GUIDE
9. Value Estimate by Cost
Approach
This section shall be in the form ofcompu-
tational data, arranged in sequence,
beginning with reproduction or replace-
ment cost, and shall state the source (book
and page if a national service) of all figures
used. The dollar amounts of physical dete-
rioration and functional and economic
Include the current assessment and dollar amount of real estate
taxes. If the property is not taxed, the appraiser shall estimate the
assessment in case it is placed upon the tax roll, state the rate, and
give the dollar amount of the tax estimate.
ZONING
Describe the zoning for the subject and comparable properties
and if rezoning is imminent, discuss under item 7.
7. Analysis of Highest and Best Use
The report shall state the highest and best market use that can be made
of the property (land and improvements and where applicable,
machinery and equipment) for which there is a current market. The
valuation shall be based on this use. In no case shall the land be
appraised for one highest and best use and the value of the improve-
ments added when they do not contribute to the fair market value of
the land under the highest and best use. Such special purpose
appraisals are not allowable.
8. Land Value
The appraiser's opinion of the value of the land shall be based
upon its highest and best use, regardless of any existing structures
and shall be supported by confirmed current factual data (sales
and offerings) of comparable, or nearly comparable, lands having
like optimum uses. Differences shall be weighed and explained to
show how they indicate the value of the land being appraised.
10. Value Estimate by
Income Approac
This shall include adequate factual data to
support each figure and factor used and
shall be arranged in detailed form to show
at least
• estimated gross rent or income
• an itemized estimate of total expenses
including reserves for replacements.
Capitalization of net income shall be at
the rate prevailing for this type of property
and location. The capitalization technique,
method and rate used shall be explained in
narrative form supported by a statement of
sources of rates and factors.
11. Value Estimate by
Comparative (Market)
Approach
All comparable sales used shall be con-
firmed by the buyer, seller, broker, or other
person having knowledge of the price, terms
and conditions of sale. Each comparable
sale shall be weighed and explained in
relation to the subject property to indicate
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the reasoning behind the appraiser's final value estimate from this
approach. Three (3) comparable sales are required.
12. Interpretation and Correlation of
Estimates
The appraiser shall interpret the foregoing estimates and shall
state the reasons why one or more of the conclusions reached in
items 9, 10, and 11 are indicative of the market value.
13. Tabulation of History of Conveyances
(Property Sales and Transfers)
Include parties to the transactions, datesofpurchase, and amounts
of consideration for at least 10 years prior to appraisal.
14. Certification of Appraiser
• He/she has personally inspected the property.
• He/she has no present or contemplated interest in the property.
• That in his/her opinion, the market value of the taking as of
(Valuation date) is $
• (Signature)
• (Date Report Submitted)
15. Exhibits and Addenda
(NOTE: All maps and plans may be bound as facing pages opposite
the description, tabulation, or discussions they concern.)
LOCATION MAP
(within the city or area)
COMPARATIVE MAP DATA
(show geographic location of the appraised property and the
comparative parcels analyzed)
DETAIL OF THE COMPARATIVE DATA
(narrative)
PLOT PLAN
FLOOR PLANS
(when needed to explain the value estimates)
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2007 APPuCATION GUIDE ,
PHOTOGRAPHS
(Pictures shall show at least the front eleva-
tion of the major improvements, plus any
unusual features. When a large number of
buildings are involved, including dupli-
cates, one picture may be used for each
type. Views of the best comparables should
be included whenever possible. Except for
the overall view, photographs maybe bound
as pages facing the discussion or descrip-
tion to which the photographs pertain. All
graphic material shall include captions.)
OTHER PERTINENT EXHIBITS
ABBREVIATED APPRAISAL
REPORT
Do not use multipurpose Supplemental
Addendum for Federally Related Trans-
actions forms or Land Appraisal forms.
Any project which proposes the purchase
of property with an anticipated value be-
tween $5,000 and $25,000 must include
an Abbreviated Appraisal Report. The Ab-
breviated Appraisal Report must cover the
following:
1. Brief Description of the
Subject Property
to include physical characteristics, present
use, zoning, public utilities associated with
the land, deed restrictions, and any other
pertinent information.
2. Legal Description
ofthe real propertyto be acquired and a plot.
3. Ten -Year History
of conveyances (sales and transfers), in-
cluding parties to the transactions, dates of
6 ♦ LAND AcoutsrnoN INFOttmAnoN
2007 APPucnnow Guiot
purchase, and amounts of consideration for at least ten (10) years 1. Necessity
prior to appraisal. Discuss why the immediate acquisition of
the property is necessary. Include an expla-
4. Analysis and Statement nation of why the property cannot be de -
of the property's highest and best use. veloped at this time.
5. Supporting Data 2. Long -Range
including two or three comparable real property sales, a brief Development Proposals
analysis of those sales, and a map showing their locations relative Include items proposed for development
to the land acquired. on this site. Be as specific as possible. ln-
elude estimated dates for such develop -
6. The Appraiser's Certification and ment. Also include proposed methods fat -
Signature: funding such developments if they ate
• He/she has personally inspected the property. known. If the source of funding is not
• He/she has no present or contemplated interest in the property. known, please indicate this fact.
• That in his/her opinion, the market value of the taking as of
(Valuation date) is $ 3. Interim Plans for the Site
• (Signature) How will the site be used until develop-
• (Date Report Submitted) ment starts? Include in this section the
current use(s) of the site. Howlongwill this
7. The Date the Value Estimate Applies interim period last? If there will be more
than one use list each use and its estimated
8. Statement of Appraisers Experience time frame.
and Qualifications
4. Income
FINDING OF VALUE Will income be generated from the site dur-
Any project which proposes the purchase of property with an ing the interim period? What is the projected
anticipated value of less than $5,000 must include a written amount of this income? Will this income be
finding of value prepared by a qualified appraiser. This finding of used in the proposed development of the site
value can be based on the individual's knowledge of land values, and/or the operations, maintenance, and de-
but should include a statement of the appraiser's experience and velopment ofthe applicant's park system as a
qualification, including a short description of the factors consid- whole? Have any arrangements been made to
ered and the means by which a conclusion was reached. insure such a use of this income? If so, what
are they?
DEVELOPMENT PLAN
If the proposed project is for acquisition of land only it will be 5. Site Maps and Plans
necessary to prepare a plan for the development of this property. Include at least one 8 1/2 x 11 site plan
Such a plan should include, at a minimum, the following: indicating the proposed use areas of the
site, e.g., playground areas, picnic areas,
ballfield areas. If possible, include more
detailed plans of these developments.
31
Important Things to
Remember
The deadline for receipt of applications for FY 2007 is 5.00 • the applicant who intends to purchase
p.m.. August 25. 2006. All applications must be received in or acquire land by donation may not
our office on that date. Applications simply postmarked by take tide or begin construction until a
that date are not acceptable. The Application For Federal state contract authorizing the acquisi-
Assistance, Form 424 may be faxed to (501) 682-0081, but tion is completed. Lands acquired prior
it must arrive on or before the above deadline. Ifthe Form 424 to the date of a signed contract will not
is faxed, the entire application containing original signatures be eligible for reimbursement or use as
must be postmarked and mailed on or before the above the local matching cost share.
deadline.
• One public hearing is required to ob-
• Applicants who have projects on the problem project list or
tain public input into the application.
who have received letters listing problems with past grant
This public heating must be held at
projects should correct them as soon as possible. It may be
least one month prior to submission of
necessary to call the Outdoor Recreation Grants Program
the application, on or before July 25,
staff to find out if a problem exists or what arrangement can
2006. Additional points are awarded to
be made to schedule corrective measures. Those applicants
applicants who hold their public hear -
who have problems in this area may not be considered for
ing two months in advance of the Au -
funding unless corrective action is undertaken immediately!
gust 25, 2006, deadline. Therefore, to
receive additional points for this re -
Property acquired or developed under this program must be
quirement, the public hearing must be
retained forever for public recreation use. Everything located
held on or before June 25, 2006. A
within the defined project boundary must remain in out-
public notice about the hearing must
door recreation use in perpetuity! Think long and hard
appear in a newspaper of greatest local
before making this commitment. Be sure local citizens,
circulation at least seven (7) calendar
politicians and business leaders are willing to make this
days (June 18, 2006) in advance of the
commitment before submitting an application,
date of the public hearing. In certain
cases the postingofa local notice will be
• All utility lines within the park boundaries must be placed
sufficient (see page 8).
underground. Remember to include the cost of removing or
burying these lines in your project budget.
• Submit one (original) signed
application.
• All public recreation facilities constructed within the park
must be accessible to the disabled, including those facilities
• Only incorporated cities and counties
constructed in whole or part with local funds,
are eligible for funding. School districts
32
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7 + IMPORTANT THINGS TO REMEMBER
may submit a joint application with an incorporated city or
county for funding of facilities located on property owned by
the school district.
• All property acquired or developed shall be operated and
maintained in good condition in perpetuity.
• A sign stating that Outdoor Recreation Grants Program
funds were used to acquire and/or develop the facilities must
remain in place at the park forever.
When each application is rated by the staff according to the
Priority Rating System, the applicant's score will be for-
warded only to the applicant's ChiefExecutive Officer (mayor,
county judge, city manager) prior to the meeting of the
Outdoor Recreation Grants Advisory Committee.
• All correspondence regarding the application will be sent only
to the applicant's Chief Executive Officer.
Each project will be rated by the Outdoor Recreation Grant
Program staff according to the criteria listed on the FY 2007
priority rating system form located on pages 48-54.
Applicants selected for funding by the Outdoor Recreation
Grants Committee will be listed and funded in priority order.
If monthly tax collections which partially fund the Outdoor
Recreation Grants Program fall below the predicted levels, it
is possible that some applications that were selected for
funding could wholly or partially go unfunded. We sincerely
hope this does not happen; however, if this does occur the
applicant(s) are invited to apply and compete for funding
during the next grant cycle.
2007 APPUcATION GUIDE
This is only a brief description of some of
the most frequently asked questions re-
garding our grant program. Complete
regulations and requirements are con-
tained elsewhere in the booklet. Review
your application to ensure yourself that
the information provided in the project
application addresses the point criteria in
the priority rating form.
33
I
Important Dates to
Remember
April 2006 Matching Grant Application guides available
May 2006 ORGP Staff conduct application workshops
June 18, 2006 Deadline for early public hearing advertisement for
extra points
June 25, 2006 Deadline for early public hearing for applicants to
score extra points (3 points)
July 18, 2006 Deadline for advertisements for mandatory public
hearing
July 25, 2006 Deadline for mandatory public hearing
August 1, 2006 Deadline for staff evaluation of project site plans
August 25, 2006 GRANT DEADLINE
October 2, 2006 Deadline for response to application deficiency letters
October 25-27, 2006 _ Outdoor Recreation Grants Advisory Committee
Hearings (tentative date)
December 2006 - Announcement of new grantees
February 2007 Project Management workshops for new grantees
Z]
1
What to Expect After You
Submit Your Application
The process of reviewing applications requires approximately GRANT INVITATION
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two months to complete.
After the initial review ofthe application, applicants are notified
of any deficiencies in the application. The local Chief Executive
Officer is notified of the deficiencies and given a deadline to
respond. When the ORGP has completed the review, all the
applications are rated according to the Priority Rating System fore the Outdoor Recreation Grants Ad -
and ranked sequentially according to their score. (See page 48— visor' Committee. This number will vary
54 for the Priority Rating System explanation and format). dependingon the numberofapplications
submitted and the amount of funds avail -
All applicants will be mailed a copy of
their Priority Rating System score form.
All applications will be ranked numeri-
cally based on their score, and those scor-
ing the highest number of points will be
invited to make a brief presentation be -
The Priority Rating System was created as part of the Open
Project Selection Process. It is used by the ORGP staff to help
in the evaluation of all Matching Grant Program grant applica-
tions. The resulting score is provided to the applicant's Chief
Executive Officer. All applications begin the Priority Rating
System with zero points. This completes the ORGP staff review
process.
A meeting of the Outdoor Recreation Grants Advisory Com-
mittee is then scheduled to hear applicant presentations and
make funding recommendations. The members of the Out-
door Recreation Grants Advisory Committee are appointed by
the Governor for four-year terms, concurrent with the Gov-
ernor's term of office. The Committee is comprised of five
members. Each congressional district is represented by one
member. Two of the members represent municipal govern-
ments, two represent county governments, and one is a recre-
ation/park professional.
able for grants. After the public hearing
the Committee will then pass their rec-
ommendations for funding to the Execu-
tive Director of Parks and Tourism and
then to the Governor for his announce-
ment of who has been awarded a grant.
35
Organizing Your
Application
All matching grant applications submitted for the
50/50 Matching Grant Program must be organized
in the following manner. Each page of the applica-
tion must have a page number including the maps,
deeds, public hearing documentation, and minority
involvement information. We have included a form
for your use in the application forms.
PAGE #ITEM
Federal Form 424
Federal Form 424D
Form DI -1350 Civil Rights Agreement
Form DI -2010 Certifications Regarding
Debarment, Suspension and Other
Responsibility Matters, Drug -Free
Workplace Requirements and Lobbying
Recreation Priorities Form
Environmental Assessment
Project Budget
Flood Hazard Certification & Fund
Source Assurance
Copies of Bank Statements or City!
County Budgets
Copies of commitments for funds
Copies of commitments for in -kind
contributions
Park and Recreation Inventory Letters
Public Heating Documentation
Newspaper Proof of Publication
Sign -in Sheet
Minutes of Public Hearing
-J I
36
Flyer
Copy of certification of posting & places
with Mayor's/County Judge's
certification
Sign -in Sheet
Minutes of Public Hearing
I':. a �__::_ui
SCORP Priorities
Need for Assistance
Benefits Expected
Agreements
Income Produced
Competition
Minority Involvement
Documentation of meetings or copies of
letters
Parks & Recreation Dept. Director's
Information
Park Dept. Budget
OR
Commission Members and terms of
office
Minutes of meetings for past 12 months
Committee —Active for past 12 months
Members and terms of office
Minutes of meetings for past 12 months
Committee —Newly Formed
Members and terms of office
Minutes of meetings
Overhead Utility Lines
10 ♦ Geanr APPLICATION CHECKLIST
Directions
City Council Resolution/Quorum Court
Order
Boundary Map
Legal Stamped Boundary Survey
Site Plan
Location Map
Warranty Deed
Lease Agreement —State or Federal
Government Lease ONLY
Floor Plans
CLEARINGHOUSE APPROVAL LETTERS
Statewide Clearinghouse
Arkansas Historic Preservation Program
Arkansas Highway and Transportation
Department
Areawide Clearinghouse
LAND ACQuismoN INFORMATION
Uniform Relocation Act Information
Commitment For Title Insurance and
Tide Opinion
Option to Purchase, OR
Commitment to Sell, OR
Letter of Intent to Donate
Development Plan
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2007 APPUCATON GUIDE
37
C1
Five -Year Recreation
Plan Format
The purpose of a five-year recreation plan is for local government to
compile in one document what facilities and programs are available in
theirjurisdiction. It provides an opportunity to learn if the needs ofthe
very young, the actively athletic, those who prefer passive and less
competitive experiences, and minorities are being provided for. It is an
opportunity to prioritize future development. A recreation plan can
provide a road map during the transition from one administration to
the next. The Recreation Plan is no longer a requirement. This outline
is provided for communities who would like to develop a plan.
Introduction
• State who prepared the plan.
• Describe when, why, and how plan was initiated.
• When was plan adopted by community or county?
• Describe recreational goals of community or county
Inventory
• List of all existing public, semi-public, and private recreational facilities.
• Numbers of facilities
• Types of facilities
• Acreages
• List and describe current recreational programs of the sponsor, indud-
ing summer recreation programs and programs during the school year.
• List existing handicap accessible facilities of the sponsor.
• Include city map with streets and city limits shown.
• Locate existing parks on map.
• Locate proposed parks on map.
• How do your recreational facilities and programs meet the needs of the
persons in your jurisdiction, including:
• Minorities
• Middle age
• Teens
• School and pre-school children
• Elderly
• Describe the greatest recreation problems and issues in the community.
38
Analysis
• Describe how existing facilities and programs
serve the needs of the public.
• Describe existing recreation trends of the
citizenry.
• Describe where citizenry presently goes for
recreation.
• Seek public involvement in recommending
recreational needs for the community.
Plan
• Describe the process of formulating the plan.
• Describe how the public was involved in the
planning process.
• Describe the public recreation priorities and
how they were established.
• Include public surveys, minutes of public
meetings, minority involvement, etc.
• Describclandacquisitionplansand priorities.
• Describe facility development plans and pri-
orities.
• Describe recreation programming plans and
priorities.
• How will the community officially adopt the
recreation plan?
• Describe the methods for this plan's imple-
mentation.
Evaluation
• Evaluate how the recreation plan affects
the recreational programming of the
community,
in
2003 SCORP Priorities
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The Statewide Comprehensive OutdoarRecreation Plan (SCORP)
is prepared every five years by the staff of the Outdoor Recre-
ation Grants Program. The purpose of the plan is to assess the
states outdoor recreation facilities and resources, and to make
recommendations and prioritize areas that need attention in
the future. In order for your project to be funded it must fit
within one or more of these general categories.
Maintenance of Parks and Recreation
Facilities
NEGLECTED FACILrluEs
• Develop amain teriance schedule for each park and recreation
facility. Maintenance and repairs should be supervised and
completed by park staff or by the general maintenance and
operations staff of the city, county or community.
• It may be necessary to supplement city, county, or commu-
nity staff with volunteers to complete litter pick-up and
minor repairs.
• Prioritize the removing and replacing
• A park maintenance line item should be a part of city, county, of play equipment that does not meet
or community budget. Consumer Product Safety Commission
guidelines and the Architectural Barri-
• If maintenance is performed by volunteers, civic organiza- ers Act.
tions or activity associations, a contract or operating agree-
ment should be developed to enumerate duties, responsibili- • Install safety impact material under
ties and define the expectations of both parties. existing play equipment as well as un-
der newly acquired play equipment.
VANDALISM
• When selecting a park site, choose an area that is highly
visible, a natural deterrent to vandalism.
• Posting signs with hours of operation,
park rules, security lighting, and gates
are all tools of effective vandalism man-
agement.
• Organizingcitizenparkwatchprograms
and regular local police patrols cohtrib-
ute to good public relations and cohi-
inunity pride and ownership.
• Well maintained parks and facilities
deter vandalism.
• Budget contingency funds to replace
equipment or make repairs.
Safety and Security at
Recreation Areas
AGING FACILITIES AND EQUIPMENT
• Report acts of vandalism to the police and proper public
authorities immediately. Complete a report and photograph
damages. Repair or replace damaged equipment immediately.
• Local recreation providers should in-
stall signage at playgrounds on the
proper use of playgrounds and
equipment.
39
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12+ 2003 SCORP PRIORITIES
2007 APPLICATION GUIDE '
• Provide separate age appropriate playground facilities for bring existing parks and facilities into
older and younger children, compliance with state and federal ac-
cessibility laws and guidelines.
• Encourage sound design principles for the location, layout
and installation of playgrounds and equipment.
• Those involved with providing or purchasing public play
equipment should contact the Outdoor Recreation Grants
Program Staff for technical assistance. Topics should include:
product quality, local equipment construction, installation,
liability, repairs to existing equipment, impact materials and
signage.
• Those involved with providing facilities or purchasing public
park equipment should refrain from purchasing wood treated
with CCA (copper -chromium -arsenic) preservative.
• Community leaders should insist that
all new construction comply with state
and federal accessibility laws and guide-
lines and, where practical, exceed stan-
dards.
• ContacttheOutdoorRecreation Grants
Program (ORGP) section of the Ar-
kansas Department of Parks and Tour-
ism for guidelines from the Architec-
tural and Transportation BarriersCom-
pliance Board.
Child Abductions • ContactORGPstafffortechnicalassis-
• Support programs like the Morgan Nick/Amber Alert for tance for the construction and retrofit -
missing and exploited children in Arkansas. ting of existing park and recreation
facilities and equipment.
• Park and recreation personnel should help educate parents
and children to help guard against potential danger. RECREA71ONAL DIVERSITY
• Encourage adult supervision of children. Provide, through
good design, benches or viewing areas nearby so adults can sit
and watch their children play.
• Do not place playground equipment near roads, parking
areas, or bushes.
• Light public park areas when operating hours or programs
continue after sunset.
• Install signage in parks and near play equipment informing
adults about the supervision of children.
Improving Outdoor Recreation Programs
and Facilities
BARRIER FREE ACCESS
• Community leaders should prioritize and budget projects to
• Encourage both active and passive ac-
tivities when planning parks.
• Recreation and park providers should
provide a diversity of recreation pro-
grams and facilities to meet the chang-
ing needs of new users and changing
recreation trends.
• Local leaders should conduct an active
community outreach to include ethnic
groups, the elderly, and the disabled.
PUBLIC INVOLVEMENT
• Local leaders should involve local citi-
zens in the planning and development
of parks and recreation programs. This
may be accomplished through the use
40
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12 + 2003 SCORPPrnonrn s
2007 Appuanow GUIDE
of committees and commissions and qualified park and Conservation of Natural and
recreation professionals to help plan, manage and maintain Cultural Resources for
parks and administer recreation programs. Outdoor Recreation•
LITER AND RECYCLING
• Local leaders should conduct public hearings well in advance • Community leaders should promote
of grant application deadlines, education and awareness programs for
its citizens to the need and benefits of
• Conduct community pro -active outreach measures to solicit recycling the state's resources.
a diversity of involvement in the planning process.
PARK LAYOUT AND FACIL.Iry DESIGN
• Community leaders should encourages
beautification projects at local parks.
• Grant applicants should submit accurate and complete park
site development plans. • Community leaders should encourage
voluntary litter prevention and pro-
• Grant applicants should demonstrate ability to spend grant mote awareness of litter law enforce -
funds by providing detailed budgets, plans and specifications. ment.
Funding for Parks, Recreation and Heritage. CHANGING RECREATIONAL INTERESTS
Projects • Communityleaders should remain alert
• Local governments should find creative methods for funding to new recreational trends in the corn -
and spending revenues wisely and efficiently for park, recre- munity and prepare to meet the result-
ation and park projects. ing demand for new facilities.
• Grantees should complete contractual grant obligations in a • Balance preservationofArkansas'snatu-
timely manner. ral resources with opportunity to enjoy
those resources in a recreational setting.
• Applicants for grant funds should solicit, secure, and docu-
ment donations of materials and equipment necessary for
project completion.
• Applicants and grantees should budget and spend cash equal-
ing at least 51% of the cash resources necessary to meet
matching obligations for grants.
• Master plans should be developed and revised on a frequent
basis in order to keep pace with community expansion and
rising costs.
• Master park plans establish goals and identify priorities. Plans
serve no purpose unless a timely schedule is adopted to
implement them.
TRAILS
• Trail providers should address the main-
tenance of trails. Conduct a detailed
inventory of backlogged maintenance
work. Estimate funding costs and per-
sonnel requirements to develop priori-
ties and maintain trails.
• Local parks and recreation departments
should place stronger emphasis on de-
veloping urban trails and greenways.
Work alongside residential developers.
Enact legislation to set aside property
for trail development that accommo-
41
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12 2003 SCOR➢ PRIORIES 2007 APPLICATION GUIDE
dates both recreation and transportation.
• Increase trail opportunities for users with limited access (i.e.,
mountain bikers, ORV, and OHV), and particularly for the
physically impaired and developmentally disabled.
• Develop multi -use trails to increase trail opportunities and '
reduce maintenance costs.
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42 1
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Federal Regulations
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This Application Guide is not intended to serve as a compen-
dium of all applicable State and Federal statutes. Applicants are
encouraged to contact their legal representatives for further
information on the State and Federal laws, rules, and regula-
tions which apply to their proposed project. The following is a
list ofsome of the federal statutes, regulatory requirements, and
policies which may apply:
1. The National Environmental PolicyAct of 1969 (42 USC
4321 et. seq.), as amended
2. The Clean Air Act (42 USC 7609) as amended
3. The Clean Water Act (33 USC Secs. 1288, 1314, 1341,
1342,1344)
4. Executive Order 11514, Protection and Enhancement of
Environmental Quality (March 5, 1970, as amended by
Executive Order 11911, May 24, 1977)
5. Executive Order 11288, concerning prevention, control
and abatement of water pollution
17. The National Historic Preservation
6. The Flood Disaster Protection Act of 1973 (12 USC Sec. Act of 1966 (16 USC Sec. 470
24,1701-1 Supp.) (42 USC Sec. 4001 et. seq.) et. seq.)
10. Wild and Scenic Rivets Act of 1968
(PL 90-542) (16 USC 1274 et. seq.)
11. The Rivers and Harbors Act of 1899
(33 USC 401 et. seq.)
12. Executive Order 11990, Protection
of Wetlands
13. The Fish and Wildlife Coordination
Act (16 USC Sec. 661, 662)
14. The Endangered Species Actof 1973
(16 USC Sec. 1531 et. seq.)
15. The Antiquities Act of 1906 (16
USC Sec. 431)
16. TheArcheological and Historic Pres-
ervation Act of 1974 (16 USC
Sec. 469 a-1)
7: Executive Order 11988, Flood plain Management 18. Executive Order 11593, Protection
and Enhancement of the Cultural
8. Executive Order 11296, Evaluation of Flood Hazard in Environment
Locating Federally Owned or Financed Building, Roads,
and other Facilities and in Disposing of Federal Lands 19. Federal -Aid Highway Act of 1973
and Properties (PL 93-87)
9. Federal Act for Protection and Restoration of Estuarine 20. Architectural Barriers Act of 1968
Areas (PL 90-454) (PL 90-480)
43
13 + FEDERAL REGULATIONS
21. Americans with Disabilities Act (ADA) of 1990, Title II
and Title III
22. Section 504, The Rehabilitation Act of 1973 (PL 93-112),
as amended
23. Uniform Relocation Assistance and Real Property Acqui-
sition Policies Act of 1970 (PL 94-646)
24. Title VI of the Civil Rights Act of 1964 (PL 42 USC Secs.
2000d to 2000d-4)
25. Executive Order 11246, Equal Employment Opportunity
26. Executive Order 12372. Provides for the evaluation, re-
view and coordination of federal assistance programs and
projects.
27. Office of Management and Budget Circular A-102. Pro-
vides uniform administrative requirements for grants-in-
aid to state and local governments
28. Office of Management and Budget Circular A-87 (for-
merly FMC74-4). Identifies cost principles applicable to
grants and contracts with state and local governments as
they relate to the application, acceptance and use of federal
funds
29. Power Plant and Industrial Fuel Use Act of 1978 (PL 95-
620)
30. Executive Order 12185, Conservation of Petroleum and
Natural Gas
2007 ApvucanoN GUIDE
Required Clearances
• Mr. Ken Grunewald, Director
Arkansas Historic Preservation
Program
1500 Tower Building, 323 Center
Little Rock, Arkansas 72201
Telephone (501) 324-9357
• Mr. Tracy Copeland, Manager
State Clearinghouse
Post Office Box 8031
Little Rock, Arkansas 72201
Telephone (501) 682-1074
• Programs and Contracts Division
Arkansas Highway and
Transportation Department
Post Office Box 2261
Little Rock, Arkansas 72203
Telephone (501) 569-2261
• Areawide Planning or Economic
Development District Clearing-
houses:
Central Arkansas Planning and
Development District
115 Jefferson Street
Lonoke, Arkansas 72086
Telephone (501) 676-2721
East Arkansas Planning and
Development District
' Post Office Box 1403
Jonesboro, Arkansas 72403
Telephone (870) 932-3957
Northwest Arkansas Economic
Development District
Post Office Box 190
Harrison, Arkansas 72602-0190
Telephone (870) 741-5404
- Southeast Arkansas Economic
Development District
Post Office Box 6806
Pine Bluff, Arkansas 71611
Telephone (870) 536-1971
- Southwest Arkansas Planning
and Development District
Post Office Box 767
Magnolia, Arkansas 71754
Telephone (870) 234-4030
- West Central Arkansas Planning
and Development District
Post Office Box 21100
Hot Springs, Arkansas 71903
Telephone (501) 525-7577
- Western Arkansas Planning and
Development District
Post Office Box 2067
Fort Smith, Arkansas 72902
Telephone (479) 785-2651
White River Planning and
Development District
Post Office Box 2396
Batesville, Arkansas 72503
Telephone (870) 793-5233
• Regional Planning Commission
Northwest Arkansas Regional
Planning Commission
1311 Clayton Street
Springdale, Arkansas 72762
Telephone (479) 751-7125
Southeast Arkansas Regional
Planning Commission
Post Office Box 8398
Pine Bluff, Arkansas 71611
Telephone (870) 534-4247
METROPLAN
501 West Markham, Suite B
Little Rock, Arkansas 72201
Telephone (501) 372-3300
- ARK-TEX Council of
Governments
Post Office Box 5307
Texarkana, Texas 75505
Telephone (903) 832-8636
M
Information and
Technical Assistance Resources
• Areawide Planning or Economic
Development Districts
• Regional Planning Offices
• County Agent for the Arkansas
Cooperative Extension Service
• District Conservationist in each
county for Soil Conservation
Service
• Arkansas Geological Commission
3815 West Roosevelt Road
Little Rock, Arkansas 72204
Phone: (501) 296-1877
• Mr. Steve Filipek
Arkansas Game and Fish
Commission
• Stream Team Program
915 East Sevier Street
Benton, Arkansas 72015
Phone:(501) 776-0218, ext. 23
46
OUTTroOR RECREATION GRANTS
PROGRAM STAFF
• Mr. Bryan Kellar, Director
Outdoor Recreation Grants Program
Number One Capitol Mall
Little Rock, Arkansas 72201
Phone: (501) 682-1301
bryan. kllar@arkansas.gov
• Mrs. Susan Clifford, Project Officer
Outdoor Recreation Grants Program
Number One Capitol Mall
Little Rock, Arkansas 72201
Phone: (501) 682-1301
swan. cltfford@arkansas.gov
• Mrs. Anita Chouinard,
Environmental Planner/Project
Officer
Outdoor Recreation Grants Program
Number One Capitol Mall
Little Rock, Arkansas 72201
Phone: (501) 682-1301
anita. chouinard@arkansas.gov
• Mr. Ian Hope, State Trails
Coordinator/Project Officer
Outdoor Recreation Grants Program
Number One Capitol Mall
Little Rock, Arkansas 72201
Phone: (501) 682-1301
ian.hope@arkansas.gov
RECREATIONAL EQUIPMENT
VENDORS SERVING ARKANSAS
• ABC Playgrounds
Rob Schmidt
Post Office Box 1405
Alexander, AR 72002
Phone: (501) 455-3342
Fax: (501) 455-2656
E-mail: roboggan@sbcglobal.net
• Apex Equipment
Ron Bales
Post Office Box 1130
Fairfield Bay, AR 72088
Toll Free: 1-800-274-1130
Fax: (501) 884-3090
E-mail: apex@hypertech.net
Web: www.apex-associates.com
• Arkoma Playgrounds
Becky Thompson
93 Colt Square, Suite 5
Fayetteville, AR 72703
Phone: (479) 443-0066
Fax: (479) 443-9202
Toll Free: 1-888-340-7529
E-mail: Susan@arkoma.net
• Diversified Recreation, Inc.
Jim Edwards
5 Wingfield Circle
Little Rock, AR 72205
Phone: (501) 228-9191
Fax: (501) 228-9279
E-mail: divrec@swbell.net
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15 + INFORMATION AND TECHNICAL ASSISTANCE RESOURCES
' • Kyle Recreation
Kim Kyle
8570 Cantrell Road
Little Rock, AR 72227
Phone: (501) 227-6125
Fax: (501) 227-6124
'
E-mail: kylerec@sbcglobatnet
' • Malstrom White Company
Recreational Sports Lighting
Equipment
' Keith Lynch
104 Fieldcrest Drive
Searcy, AR 72143
'
Phone: (501) 279-2912
E-mail: k1ynch9332@sbcglobaLnet
' • Carter Recreation Equipment Co.
Keith Kerfoot
I. 14408 Jerome Drive
Little Rock, AR 72223
Phone: (501) 224-8654
Fax: (501) 224-3845
E-mail: Keith@carterrecreation.com
' • Pacheco Outdoor Equipment, Inc.
Mike Pacheco
I11324 Arcade Drive, Suite 3
Little Rock, AR 72212
Phone: (501) 225-1218
I
Toll Free: 1-800-933-8600
E-mail: fnpacbeco@sbcglobal.net
' Arkansas park and playground ven-
dors or manufacturers who wish to
'be listed may do so by contacting
Arkansas State Parks, Outdoor
Recreation Grants Program at
' (501) 682-1301.
I
2007 APPLICATION GUIDE
47
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Priority Rating System
Overview
The purpose of the Priority Rating System (PRS) is to evaluate
all applications for grant funding with the same fair and equi-
table criteria. Because the total state and federal grant dollars
available for the Matching Grant program is not sufficient to
fund the number of requests that are submitted each year, the
PRS has been designed to give the highest priority to projects
that demonstrate thorough and advanced planning, involve
local users including minorities in the planning process, and
provide diverse recreation opportunities for recreation users.
The Outdoor Recreation Grant Program Staff will review each
application submitted by the August 25. 2006 deadline. The
staff will notify the applicants of any deficiencies by mail.
Applicants will be given till October 2, 2006 to address any
deficiencies. A staffperson will also conduct a site visit to evaluate
the project site development plan, and determine if the existing
facilities have been regularly maintained in a manner suitable for
daily use. Outdoor Recreation Grant Program Staff will score
each application and will then mail a copy of the Priority Rating
System score form to the applicant.
If applicants have questions concerning their Priority Rating
System score they should contact the Outdoor Recreation
Grant Program Office for clarification prior to the Outdoor
Recreation Grant Advisory Committee's public hearing sched-
uled for October 26, 2006.
The following is a brief explanation of the elements and priority
assignments in each of the four Priority Rating System sections.
In other words, what we are looking for in a priority project.
I. PROJECT DIVERSITY AND OPPORTUNITY
• Priority points will be given to applications that focus the
majority of development funds and resources to increase the
different types of recreational activities or opportunities within
the community. OR; Priority points
will be given to applications that focus
the majority ofdevelopment funds and
resources to develop parks and signifi-
cantly increase the number of recre-
ation facilities in under -served areas of
the community. OR; Priority points
will be given to applications that focus
the majority of development funds and
resources to renovate or replace obso-
lete facilities that have been approved
by the ORGP Staff.
• Priority points will be given if major
elements within the proposed project
provide year -around recreational op-
portunities. (Examples include basket-
ball courts, trails, play equipment, pa-
vilion, and picnic facilities, etc.)
H. PUBLIC INVOLVEMENT
AND SUPPORT
Park and recreation facilities and pro-
grams are an important part of commu-
nity infrastructure. Involving volunteers,
public service organizations in park and
recreation facilities and programs is very
helpful, however these individuals and
groups may have singular purposes and
may not represent all types of recreational
activities. Communities that commit lo-
cal resources by hiring park and recreation
staff or appoint advisory groups respon-
sible to advise the city or county concern-
ingthe operation, maintenance, program.
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16 Plummy RAnNG SYSTEM
ming, and planning generally have proven to make good use of
grant hinds.
• Priority points will be given to applicants that have taken the
initiative to hire a park and recreation director, or establish a
legal park commission, or appoint an advisory committee that
oversees local public parks and recreation programs, and has
documented the commission or committee meets at a mini-
mum of a quarterly basis.
• Fewer priority points will be given to applicmts that have
established a committee or a parks commission within the past
year, and has documented they have met on a regular basis since
established.
• No priority points will be given to applicants who will use
volunteers, public service organizations, or a combination of
these to oversee park planning, operation and maintenance,
and recreational programs.
Direct public involvement is required to establish local recre-
ation priorities and to determine what priorities will be submit-
ted in the application for funding. A public hearing is mandatory
to be eligible for grant funding. Applicants that conduct "early"
public hearing(s) (between January 1. 2006 and. on or before
Tune 25, 2006), will have plenty of time to prepare the grant
application and any necessary revisions and modifications.
2007 APPUcAnoN GUIDE
It may be necessary to go to them or reach
out and seek their input through a combi-
nation of group meetings or visits with
minority leadership. To score maximum
points in the Priority Rating System the
applicant must provide documentation of
an extraordinary outreach involving mi-
norities. This may be accomplished by:
a) The Park Director, a park commission
or committee member, mayor, county
judge or othet city official holdingpub-
ticteetings with minority groups.
Minutes of those meetings which must
be held print to the date of the public
heating, can be used at the public beat-
ing as a part of the planning process. See
page 18 for details of minority
involvement.
These meetings could be held at minority
churches, nursing homes, senior citizens
centers, or special schools for persons with
disabilities.
Applications that do not include docu-
mentation of minority involvement will
be returned to the applicant and will not
be considered for funding.
Minority involvement intheplanningoftheprojectisatequirement • Priority points will be given to those
to be eligible for grant funding, applicants that hold a public hearing be-
tween lanuary1,2006, and on or before
Minority Planning Support tune 25, 2006, and have documented
It is not unusual for many minorities to have never participated they invited ethnic minorities,theelderly,
in the public planning process. The minimum requirements and persons with disabilities to partici-
involve how each applicant made efforts to involve minorities in pate in the planning process.
the planning of the proposed project. Minimum requirements
are: • No priority points will be given to appli-
a) Letters sent to minority organizations or groups inviting them cants that hold a public hearing on une
to the public hearing; and 26, 2006,andonorbefbreJuly25,2006,
b)Letters sent to individuals or minority organizations asking and have documented they invited ethnic
them to address their recreational needs
49
16 PRIORITY RATING SYSTEM
minorities, the elderly, and persons with disabilities to participate
in the planning process.
Maximum Minority Support
Priority points will be given to applicants who document public
outreach prior to the public hearing in the planning of the
project. This includes 1) ethnic minority populations (African
Americans, Native Alaskans, American Indians, Hispanics, and
Asian Americans) 2) the elderly, and 3) persons with disabilities.
A community that does not contain 1) ethnic minorities (Afri-
can Americans, Native Alaskans, American Indians, Hispanics,
and Asian Americans) must still solicit participation by 2)
elderly, and 3) persons with disabilities. Out -reach measures
include any or all of the following, special meetings in minority
neighborhoods, surveys, personal contacts made by public offi-
cials with local minority leaders, groups, and individuals prior to
the public hearing the project planning process. These out -reach
measures must be documented and included with the applica-
tion.
2007 APPLICATION GUIDE
• Priority points will be given to those
applicants who include with the appli-
cation, a detailed budget, plans, specifi-
cations, and bid documents that are
ready for immediate bid and construc-
tion. Applicants certifying they will use
a paid, professional design consultant
will receive credit.
Priority points will be given to those
applicants who have met with ORGP
staff seeking overall evaluation, com-
ments for revisions, additions, or
changes to the project site plan no later
than August 1. 2006. Revisions, addi-
tions, or changes must be completed
and submitted no later than October 2,
2006. ORGP staff person has signed
and dated application site plan.
• Applicants who do not document minorityinvolvement prior • Priority points will be given to those
to the public hearing, in the project planning process will be applicants who provide a legal stamped
ineligible for grant funding. boundary survey with the application.
Applicants, who fail to hold a public hearing prior to July 26
2006, will be ineligible for grant funding and their applica-
tion will be returned without further consideration.
111. PLANNING AND DESIGN
Communities that are committed to park development under-
stand that grant funds can never replace local financial commit-
ment. Frequently, park development and facility construction
must be completed in phases. Spending grant dollars efficiently
and expediently funded through public tax revenues is good
government. Communities that are prepared to begin land
purchases and/or project construction as quickly as possible will
be rewarded. Identifying project boundaries can prevent legal
difficulties and potential encroachment of park properties.
Applicants providing boundary surveys will receive priority
points.
• Priority points will be given to applica-
tions with site plans that are 8.5"x11,
contains a north arrow, and based on an
ORGP site inspection accurately lo-
cates facilities, and is drawn to scale, or
if not to scale all boundary and facility
dimensions arc shown on the plan.
• Points will be deducted for site plans
that are incomplete or inaccurately lo-
cate boundaries and facilities.
Priority points will be given to projects
with site plans that show all necessary
details of barrier free access for project
facilities, including access routes, play
50
16-+ PRIORITY RATING SYSTEM 2007 APPLICATION GUIDE
equipment access, walkways, ramps, lifts, and parking. funded project sites) the staff finds sig-
nificant trash or litter, grass not mowed,
• Priority points will be deducted for projects with site plans facilities in disrepair, other preventable
that do not show detailed barrier free access. conditions that may impede public use.
IV. MATCHING RESOURCES
Applicants that have secured or budgeted local financial re-
sources prior to submitting a grant application have historically
' completed projects in a timely and efficient manner. Applicants
that depend primarily on volunteer labor and have very limited
financial backing frequently struggle to meet contract deadlines
' and occasionally the quality of the facilities is not suitable for
intense public use.
' Priority points will be given to applicants whose majority of
the 50/50 match is a cash appropriation (application includes
Ian approved budget), cash currently in bank (supported by a
current bank statement), land donation, force account labor,
sponsor owned equipment use, or any combination there of.
' Priority points will be given if the remainder of the above
' match is: cash, donations of materials (by letter of commit-
ment with approximate cash value pre -determined) or do-
nated equipment use (by letter of commitment with approxi-
mate cash value pre -determined).
• No points will be given ifthe majority ofthe match is promises
' of cash, promises of volunteer labor, promises of donated
equipment use, promises of donated materials, or a combina-
tion there of.
V. PAST HISTORY OF MAINTENANCE AND
COMPLIANCE OF PROGRAM REGULATIONS
When available, people use parks on a year around basis. Local
governments should set flexible opening and closing times and
' schedule regular maintenance so users can have access to clean
safe parks and recreation facilities at all reasonable times of the
day and year.
• Applicants will be penalized points if at the time the ORGP
staff inspected the proposed project site (or other previously
I
• Applicants will be penalized points, if at
the time the ORGP staff inspected the
proposed project site (or other previ-
ously funded project sites), they find a
lack of long term, ongoing or adequate
maintenance.
VI. DOES THIS PROJECT
PROVIDE DEVELOPMENT (iF
THE FOLLOWING
The law requires that all public facilities
provide barrier free access to all citizens.
This includes persons with disabilities.
Many existing recreation facilities were
built without regard to the law or prior to
the Architectural Barriers Act of 1968.
Barrier free access benefits everyone in-
cluding the elderly, toddlers, and those
with disabilities. In addition, falls from
play equipment arc the number one cause
of injury on the playground. As noted in
the 2003 SCORP, accessibility and play-
ground safety are two areas that have been
determined to be priorities when consid-
ering recreation improvements or devel-
opment. To encourage barrier free access
and provide a safer environment for chil-
dren, priority points will be given to
projects that directly address these con-
cerns. These priority points will also be
awarded to those applicants that can prove
that all the recreation areas in their city
comply totally with the barrier free access
and fall impact material requirements.
51
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RATING SYSTEM
Matching Grant Program Applications
ARKANSAS DEPARTMENT OF PARKS AND TOURISM • OUTDOOR RECREATION GRANTS PROGRAM
Elements within the proposed project will significantly impact the diversity of
recreational facilities/opportunities within the community; OR will expand
recreational facilities/opportunities into under -served areas of the community;
OR will renovate existing or replace obsolete facilities that significantly impact
recreational opportunities.
Elements within the proposed project provide year -around recreational
opportunities. (Examples include basketball courts, trails, play equipment,
pavilion and picnic facilities, etc.); OR If the proposed project will provide year
around opportunities in a seasonal facility, applicant must include last year's
schedule of those activities with the application
II. Public Involvement and Planning
Applicant has a parks department with a director; OR a parks commission;
OR an advisory committee, and has included with the application minutes of
the commission or committee meetings.
Applicant has established a park commission or advisory committee within
12 months, and has included with the application minutes of the commission
or committee meetings
Applicant will use volunteers, public service organizations, or a combination to
oversee local park planning, operation and maintenance, and recreation programs.
Applicant has conducted the
required public hearing between
January 1,
2006, and
on or before June
25, 2006,
and has documented they invited
minorities
defined as;
(African Americans, Native Alaskans, Native Americans,
Hispanics and Asian Americans) (2) the elderly, and (3) persons with disabilities to
participate in the planning process.
Applicant has conducted the required public hearing between June 26, 2006, and on or
before July 25,2006, and has documented they invited (1) ethnic minorities, (African
Americans, Native Alaskans, Native Americans, Hispanics and Asian Americans)
(2) the elderly, and (3) persons with disabilities to participate in the planning process.
Applicants conducting the public hearing on or after July 26, 2006 are ineligible
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16 ♦ PRIORITY RATING Svn tM
2007 APPLICATION GUIDE
6. Applicant has documented community out -reach prior to the public hearing with
(1) ethnic minorities (African Americans, Native Alaskans, Native Americans,
Hispanics and Asian Americans) (2) the elderly, and (3) persons with disabilities in
the planning process and out -reach measures including any or all of the following;
special meetings in minority neighborhoods; surveys; or multiple personal contacts
by public officials with local minority leaders and the elderly, and persons with
disabilities. 2
Maximum Points Section II: 8 points
III. PLANNING AND DESIGN
1. Project sponsor has included with application, a detailed budget, plans, specifications,
and bid documents ready for immediate bid and construction. Applicants certifying
they will use a paid professional design consultant will also receive credit. 3
2. Project sponsor has included with application, a detailed budget and will provide
plans, specifications, and bid documents immediately following grant award at the
Project Management Workshop.
3. Applicant has met with the ORGP staff seeking overall evaluation, comments for
revisions, additions, or changes to the project site plan (minimum of 28 days prior
to grant deadline). Revisions, additions, or changes to this site plan must be
completed and submitted no later than October 2, 2006.
4. Applicant has provided a legal, stamped, boundary survey with the application.
5. Site plan is 8.5" x 11", contains a north arrow, and based on an ORGP site
inspection accurately locates facilities, and is drawn to scale, or if not to scale
then all boundary and facility dimensions are shown on the plan
6. Site plan is incomplete or inaccurately locates boundaries and facilities. -I
7. Site plan shows all necessary details of barrier free access for project facilities,
including access routes, play equipment access, walkways, bridges, ramps,
lifts, and parking.
8. Site plan does not show detailed barrier free access. -1
Maximum Points Section III: 9 points
53
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2007 APPLICATION GUIDE
IV. Matching Resources
1. Majority of the match is; a cash appropriation (application includes an approved
budget), cash currently in the bank (supported by a current bank statement),
land donation, force account labor, sponsor owned equipment use, or any
combination of the above.
2. Remainder of #1 match is; cash, donations of materials (by letter of intent to donate
with approximate cash value pre -determined) or donated equipment use (by letter
of intent with approximate hourly rate pre -determined).
3. Majority of match is promises of cash, promises of volunteer labor, promises of
donated equipment use, promises of donated materials, or a combination of.
V. PAST HISTORY OF MAINTENANCE AND COMPLIANCE OF PROGRAM REGULATIONS
1. At the time the ORGP staff inspected the proposed project site (or other previously
funded project sites) they found significant trash or litter, grass not mowed, facilities
in disrepair, other preventable conditions that may impede public use. -3
2. Inspection of proposed (and past or other public) project sites revealed a lack of
long-term ongoing or adequate maintenance. -10
Maximum Points Section IV -V: 4 points
VI. DOES THIS PROJECT PROVIDE DEVELOPMENT OF THE FOLLOWING
1. Project will construct barrier free access to existing facilities within the park or
6(0(3) project boundary or whose park(sI presently comply totally with
barrier free requirements. 2
2. Project that provides safety impact areas and barrier free access to existing playground
equipment or replaces obsolete equipment with new equipment that complies
with current ADA regulations and CPSC & ASTM guidelines, or whose park(s)
presently comply totally ADA regulations and CPSC & ASTM guidelines. 2
Maximum Points Section VI: 4 points
Total Points Scored: (Maximum possible: 31 points)
IF THE APPLICANT CURRENTLY HAS AN ACTIVE GRANT PROJECT AND THE ORGP DIRECTOR HAS DETERMINED
THE GRANTEE IS NOT PROGRESSING IN A TIMELY MANNER, THE APPLICANT IS INELIGIBLE FOR FURTHER FUNDING
UNTIL ACTIVE PROJECTS HAVE BEEN COMPLETED OR SIGNIFICANT PROGRESS IS MADE.
Index
A
accessibility 7, 20, 43, 44
acquisition, land 26
delayed development 27
methods of 26
property eligible for 26
rules governing 26
addresses 3, 6, 45, 46, 47
advertising public hearing 8
agencies and persons consulted 15
alternatives 14
Americans With Disabilities Act 7,
43, 44
application
deadline 5, 32
faxing 5, 32
postmark 5, 32
application preparation 6
application procedures 13
organization 36
appraisals
abbreviated 30
finding of value 31
formal 28
Architectural Bafflers Act 7, 43
Arkansas Natural and Cultural
Resources Grant and Trust
Fund 3
assistance, need for 17
B
boundary map 19
boundary map sample 25
C
city council resolution or quorum
court order 19, 23
clearances 45
dearinghouse/apprbvalletters 21
commitment to sell 2H
conservation of resources 41
D
dates 34
deadlines 5, 32, 34
deed, properly 20
development plan 31
directions 19
discrimination 6
E
eligible applicants 5
environmental assessment 14
F
federal regulations 43
floor plans 21
forms 13, 21
424 13,21
4240 13,21
civil rights agreements
(Form DI.1350) 13
debarment, suspension
assurance DI -1953 13
drug -free workplace
DI -1955 13
environmental assessment 14
flood hazard certification
(FS 1999) 16
priority fund source
(FS 1999) 16
priority rating system 52
project budget 15
recreation priorities
form 14
resolution 23
funding of projects 3, 35
G
grant limits 5
H
hours of operation 7
I
Imparts 14
Improvement of programs and
facilities 40
Ineligible applicants 5
inspections 6, 7
L
Land and Water Conservation Fund
(LWCF) 3
lease agreement 20
location maps 20
M
maintenance 7, 17, 39, 54
matching share 4, 5, 16, 23, 51
N
need for proposal 14
need for assistance 17
0
obligations 6
operation and maintenance 17, 39,
54
option to purchase 28
Organizing Your Application 36
Outdoor Recreation Grants Advisory
Committee 11, 35
ownership 20
P
parks and recreation Commission/
Department/Committee 18
playground equipment 11
presentations, applicant 35
Priority Rating System 52
problems, project 32
project narrative 17
agreements 17
benefits expected 15
competition 18
directions 19
Income generation 18
minority Involvement 18
need for assistance 17
operation and maintenance 17
overhead lines 3, 6, 19, 32
Parks Commission/Department/
Committee 18
Project Budget 15, 22
project types 5
proof of ownership 20
property, perpetuity 3, 6, 32
public hearing 8, 32, 34, 49
public notice 8, 32, 34, 49
R
rating of project 35
recreation plan format 38
Rehabilitation Act 7, 44
resolution 19, 23
review of application 35
3:t
S
safety and security 39
school districts, application by 5, 32
scoring of application 35
SCORE' priorities 39
signs 6, 33
site alterations 11
site plan 20
site plan sample 24
site selection 11
site visit, project 11, 50
staff site evaluation 11
T
technical assistance 46
terms and conditions 21
title opinion 28
title, taking 26, 32
trail development 12
trails 41
U
Uniform Relocation Assistance and
Real Property Act 27
utility lines 3, 6, 19, 32
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• UI I)(X)R IZL(11LEA"I'1Ofv GIZA\"I S
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PROJECT
MANAGEMENT
GUIDE
• FOR FISCAL YEAR 2006
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February, 2006
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I 0 INTRODUCTION
I
The Project Management Guide is divided into two parts.
The first part, or the white pages contains a "General
Information" section and a section entitled "What Do I Do
First" describing the step-by-step process for completing your
grant. The blue pages include more specific grant regulations
' and provisions, appraisal formats, land acquisition informa-
tion, bidding requirements, samples of completed reimburse-
ment request documents, and other samples we feel will be
beneficial in your project process.
Notations in the white pages will refer to items in the blue
pages where detailed information and samples will help you
understand the process a little better. If you need assistance at
' any time with your project, please write or call:
Bryan Kellar, Director
' Susan Clifford, Project Officer
Anita Chouinard, Project Officer
Ian Hope, Project Officer
' Department of Parks and Tourism
Outdoor Recreation Grants Program
One Capitol Mall
' Little Rock, Arkansas 72201
Telephone: (501) 682-1301
wwtu.outdoorgrants.corn
Our office is located on the sixth floor of the Multi -Agency
1 Complex, the first building just west of the Capitol. Please feel
free to visit the office at any time.
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2tflnthvPIaIttt1itsN PRC$JECT MANAGEMENT.GUIDE FOR FISCAL YEAR 2006
percent of the eligible expenditures, up to the amount of the
grant, may be reimbursed by periodic billings during the
project period or the grantee may wait until project completion
to request the total reimbursement.
The chart shown below will help to understand how the 50/
50 reimbursable matching grant works. For simplicity's sake,
let's say that a project will costa total of $100,000.1 f the grantee
spent $100,000 cash, submitted canceled checks and invoices
for $100,000 and the expenditures are part of the approved
project, then we would mail the grantee a reimbursement check
for $50,000 (example column #1).
Now let's say the grantee spent $75,000 cash and local
citizens donated $25,000 in labor ($75,000 cash + $25,000
donated labor = $100,000 project). We will reimburse the
grantee $50,000 after the grantee provides us with canceled
checks, invoices, and time sheets detailing the local labor
(example column #2).
Next let's assume the grantee spent $50,000 cash and locals
donated $50,000 in labor and/or materials ($50.000 cash +
$50,000 donated labor and/or materials = $100,000 project).
We would then reimburse the grantee
$50,000 after the grantee provides us
with canceled checks, invoices, and time
sheets detailing the local labor (example
column #3).
If the grantee spent $25,000 in cash
and locals donated $75,000 in labor and
or materials ($25,000 cash + $75,000
donated labor and/or materials =
$100,000 project), we would only reim-
burse the grantee with a $25,000 check.
The point to remember is to build a park,
not make a profit (example column #4).
The last example shows that the lo-
cals donated $100,000 in labor and ma-
terials (example column #5). Congratu-
lations— the park would have been com-
pleted with out the need of a grant!
#1 #2 #3 #4 #5
• •
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U WHAT Do I Do FIRST?
(Arkansas Code Annotated 12-80-104) The certification weather, and can withstand heavy pub -
must be stamped on the plans for the facility. lic use will be approved.
Buildings of four thousand (4,000) square feet or less shall
• All areas under playground equipment
be exempt for the requirements of Arkansas Code Anno-
must be surfaced with an impact ab-
lated 12-80-104 only upon the resolution of the local
sorbing material. Playgrounds must be
planning commission, or in the absence ofa local planning
accessible for use by the handicapped.
commission, upon the resolution of the governing body of
Aportion oftheimpact area under each
the political subdivision specifically exempting the city or
piece of play equipment shall be an
community from this Act.
approved material offering wheelchair
access from beyond the contained ma -
3) Specifications —written descriptions of building materials
terial toeach pieceofplaygroundequip-
and furnishings
ment. Impact materials must be ap-
proved and tested under the American
You must submit specifications of sufficient detail that a
Society of Testing Materials (ASTM)
contractor or a builder can use the specifications to pur-
regulations. Ask your salesperson for a
chase all materials needed to construct the facility. Speci-
certificate of testing from ASTM to
fications should identify and describe all major construc-
ensure compliance.
tion materials. All building materials (which you wish to
be reimbursed for) used in the construction of pavilions,
• Picnic tables must be new, commercial
rest rooms, or concession stands must be new and shall be
grade, and constructed ofmaterials that
of durable materials that resist weathering and heavy
withstandweatheringandheavypublic
public use. Plumbing should be commercial type and
use. Grills must be commercial grade
vandal proof. Fixtures inside the concession stand must be
and preferably pedestal mounted. At
new and of commercial grade materials. Specifications for
least twenty per cent (20%) of the total
pavilion slabs should include depth and materials of the
number of picnic tables and grills, in
sub base, construction materials, and size of slab.
the project area, must be handicapped
accessible to comply with ADA.
Specifications for pre -fabricated facilities such as pavilion
kits, playground equipment and basketball goals, trash
• All specifications must be written (es -
containers, etc. may be copied from manufacturers' cata-
peciallyplayground equipment) so that
logues, brochures or printed spec. sheets provided they
the specifications are not vendor spe-
contain enough detail for the ORGP staff to determine
cific. You can specify a make or model
quality, suitability for the intended purpose and materials
number but you must include the words;
used for manufacture. Details for footings, slabs etc. must
or "approved equal."
be provided for pre -fabricated equipment installation.
I
• Basketball courts must include the
• Playground equipment must be new and comply with guide- backboards, goals, and basketball slabs.
lines established by the U. S. Consumer Product Safety Thebackboardsandgoalsmustbenew,
Commission. Only new, commercial grade equipment, con- of commercial grade, and constructed
structed of material that has proven durable in all types of ofmaterials that have proven durable in
9
3 PItiJEcr MANAGEMENT mii EitYiAit 006
this format will be returned and may end up costing the specifications, budget, site development
grantee additional money to have another appraisal done. plan, and appraisal (where applicable)
are approved.
II
II
I
I
Finding of Value
• Parcels of land with an estimated value of $4,999 or less will
need a finding of value.
• The finding of value must follow the format on blue page 38
with no exceptions.
Please give your appraiser a copy of this format and ask them
to prepare the appraisal exactly as required. Appraisals that do
not follow this format will be returned and may end up
costing the grantee additional money to have another ap-
praisal done.
If the appraisal needs correcting, it will be returned to the
grantee for correction.
After the necessary corrections are made you must return the
appraisal to the Project Officer for review and approval. The
appraisal review process will take approximately 60 to 90
days.
• Your ORGP Project Officer will send a letter with recom-
mended revisions, corrections or additions to your construc-
tion plans, specifications, site plan, budget, and appraisal
(where applicable) if they are not approved.
• After the revisions, corrections, or additions are made, you
need to return them to your Project Officer for approval.
III. THE PROJECT OFFICER WILL MAIL A LETTER OF
APPROVAL FOR:
(1) Construction plans;
(2) SPECIFICATIONS;
(3) BUDGET; AND
(4) REVISED SITE PLAN (IF NEEDED)
(5) Appraisal (where applicable)
• You will receive a Contract Agreement
• The grantee will receive a letter stating that the plans, for signature after your plans,specifica-
• In the same letter you will be asked to
forward all bid documentation for re-
view and approval.
IV. THE GRANTEE MUST SUBMIT BID
DOCUMENTS TO THE PROJECT
OFFICER FOR APPROVAL.
Grantees must follow the bid require-
ments in the Project Management Guide.
Any grantee who does not follow estab-
lished bidding procedures as outlined in
this guide, will not be reimbursed for any
expenses deemed in violation of the pur-
chasing regulations outlined in this sec-
tion. There are no exceptions to these
regulations.
Chapter 6, bluepages39- 45forpurchas-
ing regulations and bid requirements.
See Chapter 6, Blue Pages 46-49 for
Sample Newspaper Bids
• The grantee will receive a letter with
recommendations for revisions, correc-
tions, or additions, if the bid documen-
tation is not approved. This informa-
tion must be resubmitted to your Pro-
ject Officer with revisions, corrections,
or additions for approval.
V. THE PROJECT OFFICER WILL SEND
A LETTER TO THE GRANTEE WITH A
STATE CONTRACT AGREEMENT FOR
SIGNATURE.
II
I
3 • PRoJEC7MANAGEMENT GUIDE Fon FISCAL. YF1R 2006
and the project must be re -bid. Bids cannot be rejected if you
receive a responsible bid that is within your budgeted amount.
• If the bids are rejected because they exceed your projected
cost, you may have to reduce the scope of your project. You
must obtain permission from the Director of the Outdoor
Recreation Grants Program to do this. Write a letter, outlin-
ing the problem and request an Amendment to reduce the
scope of the project. You will receive an Amendment, chang-
ing the scope of the contract. After you sign the Amendment,
return it to us for approval. When you receive your approved
Amendment, you may re -bid your approved items as noted
in Section IV.
• If, after having advertised for bids, no bids are received by the
date of the bid opening, the grantee must advertise a second
time. See blue pages 40 and 41.
X. GRANTEE BEGINS CONSTRUCTION OF PROJECT
FACILITIES.
• Project construction must begin within 60 days of the Offi-
cial Notice To Proceed and/or the bid award. You must notify
your Project Officer, in writing, if you will be unable to meet
this deadline. Please explain the reasons for the delay and
provide a time line for the construction of the project.
Circumstances may occur that make it impossible for a
grantee to complete a project as agreed to in the Contract
Agreement. If you find you are unable to complete a project,
you must notify the Director ofthe Outdoor Recreation Grants
Program as soon as possible. We will work with you to bring the
project to an end and still provide the community with a viable
recreation area. There are two possible methods by which such
a situation can be handled.
If the grantee has NOT received reimbursement of any
LWCF or NCRGTF funds for the project, the grant can be
withdrawn. The Chief Executive Officer should write a letter
requesting withdrawal of the project. The letter should be
addressed to Bryan Kellar, Director. Outdoor Recreation Grants
Section.
If the grantee HAS received reim-
bursement of any LWCF or NCRGTF
funds, the project must be sufficiently
complete to be considered a usable out-
door recreation facility. If the project can
be considered usable, we can amend the
Contract Agreement to delete the incom-
plete items, provided all other require-
ments have been met. Our staff would be
able to perform a final inspection of the
project and complete all final paperwork.
However, if the project cannot be consid-
ered a usable facility, the grantee would
have to develop it to a usable condition so
the Contract Agreement could be
amended.
As soon as the grantee realizes the
projectcannot be completed as contracted,
the Project Officer must be notified in
writing so that he/she can assist you in
meeting these requirements.
XI. THE GRANTEE MUST SUBMIT
QUARTERLY STATUS REPORTS
DESCRIBING PROGRESS TO THE
PROJECT OFFICER.
Status reports are required every three
months. A status report is a brief letter
stating what progress, if any, you have
made on your project. The report allows
the Project Officer to better plan inspec-
tions, both progress and final, as well as
provide information needed for a quar-
terly status report to the Natural and
Cultural Resources Council.
XII. THE GRANTEE SUBMITS
REIMBURSEMENT REQUEST(S) TO THE
PROJECT OFFICER TO RECEIVE GRANT
FUNDS.
In the 2006Application Project Narrative
13
3 N6.11.cr MANAGEMENT GumE Eou FISCAL YEAR 2006
Your final reimbursement request will not be processed
until all items noted above are received and approved.
XVI. PARK DEDICATION OR RIBBON -CUTTING CEREMONY
Once you have completed your project and the final inspection
has been completed, you should plan a park dedication or
ribbon -cutting ceremony.
This is a great time for City or County officials to recognize
the efforts of local workers, volunteers and political leaders,
who played an active role in the project construction or those
who assisted the city or county with the application process.
This ceremony also encourages community awareness and
promotes good community relations.
I
15
r
I 1
G , Pa )JE(,r MANAGEMENT Gigue FOR FISCAL YEAR 2006
LBWCF GRANTS MANUAL CHAPTER 660.3
ATTACHMENT B
LAND AND WATER CONSERVATION FUND PROJECT AGREEMENT
General Provisions
Part I - Definitions
A. The term "NPS" as used herein means the National Park Service, United States Department of the
Interior.
B. The term 0 Director" as used herein meansthe Directorof the National Park Service, or any representative
lawfully delegated the authority to act for such Director.
C. The term "Manual" as used herein means the Land and Water Conservation Fund Manual.
D. The term "project" as
used herein means a
single project, a
consolidated grant, a project element of
a consolidated grant,
or project stage which
is subject to the
project agreement.
E. The term "State" as used herein means the State or Territory which is a party to the project agreement,
and, where applicable, the political subdivision or public agency to which funds are to be transferred
pursuant to this agreement. Wherever a term, condition, obligation, or requirement refers to the State,
such term, condition, obligation, or requirement shall also apply to the recipient political subdivision or
public agency, except where it is clearfrom the nature of the term, condition, obligation, or requirement
that it is to apply solely to the State.
F. The term "Secretary" as used herein means the Secretary of the Interior, or any representative lawfully
delegated the authority to act for such Secretary.
Part II - Continuing Assurances
The parties to the project agreement specifically recognize that the Land and Water ConservationFund
assistance project creates an obligation to maintain the property described in the project agreement
consistent with the Land and Water Conservation Fund Act and the following requirements.
Further, it is the acknowledged intent of the parties hereto that recipients of assistance will use moneys
granted hereunder for the purposes of this program, and that assistance granted from the Fund will result in
a net increase, commensurate at least with the Federal cost -share, in a participant's outdoor recreation. It
is intended by both parties hereto that assistance from the Fund will be added to, rather than replace or be
substituted for, State and local outdoor recreation funds.
Manual Release 151
Replaces all preceding manual releases
17
I
i IUIJ hlcoJr :i' MANAGEMENT .n i Guini r-ou Flsa l- Yl. R 2006
L&WCF GRANTS MANUAL
CHAPTER 660.3
ATTACHMENT B
C. The State agrees that the benefit to be derived by the United States from the full compliance by the State
with the terms of this agreement is the preservation, protection, and the net increase in the quality of
public outdoor recreation facilities and resources which are available to the people of the State and of
the United States, and such benefit exceeds to an immeasurable and unascertainable extent the
amount of moneyfumished bvthe United States byway of assistance underthe terms of this agreement.
The State agrees that payment by the State to the United States of an amount equal to the amount of
assistance extended under this agreement by the United States would be inadequate compensation to
the United States for any breach by the State of this agreement. The State further agrees, therefore,
that the appropriate remedy in the event of a breach by the State of this agreement shall be the specific
performance of this agreement.
D. The State agrees to complywith the policies and procedures set forth in the Land and Water Conservation
Fund Manual. Provisions of said Manual are incorporated into and made a part of the project agreement.
E. The State agrees that the property and facilities described in the project agreement shall be operated
and maintained as prescribed by Manual requirements.
F. The State agrees that a permanent record shall be kept in the participant's public property records and
available for public inspection to the effect that the property described in the scope of the project
agreement, and the signed and dated project boundary map made part of that agreement, has been
acquired or developed with Land and Walter Conservation Fund assistance and that it cannot be
converted to other than public outdoor recreation use without the written approval of the Secretary of
the Interior.
G. Nondiscrimination
1. The State shall comply with Title VI of the Civil Rights Act of 1964 (P. L. 88-352) and all requirements
' imposed by or pursuant to the Department of Interior Regulation (43 CFR 17) issued pursuant to that
Title, to the end that, in accordance with Title VI of that Act and the Regulation, no person in the United
States shall, on the ground of race, religion, color, or national origin, be excluded from participation
in, be denied the benefits of, or be otherwise subjected to discrimination in the use of any property
or facility acquired or developed pursuant to the project agreement. The State shall immediately take
' any measures necessary to effectuate this provision. This assurance shall be binding on the State
or any political subdivision or other appropriate public agency to which Fund assistance or property
acquired or developed with Fund assistance has been transferred for public recreation purposes.
Manual Release 151
' Replaces all preceding manual releases
19
4 • P14( )Jc:ii\IANAG:can N I Gt mr. roli Fisc,�l Yi:. it 2006
LBWCF GRANTS MANUAL
CHAPTER 660.3
ATTACHMENT B
C. Project Execution
1. The project period shall begin with the date of approval of the project agreement or the effective date
of a waiver of retroactivity and shall terminate at the end of the stated or amended project period
unless the project is completed or terminated sooner in which event the project shall end on the date
of completion or termination. For project elementsadded to a consolidated grant, the project period
will begin on the date the project element is approved.
2. The State shall transfer to the project sponsor identified in the Application for Federal Assistance or
the Description and Notification Form all funds granted hereunder except those reimbursed to the
State to cover administrative expenses.
3. The State will cause work on the project to be commenced within a reasonable time after receipt of
notification that funds have been approved and assure that the project will be prosecuted to
completion with reasonable diligence.
4. The State will require the facility to be designed to comply with the Architectural Barriers Act of f968
(Public Law 90-480), and 001 Section 504 Regulations (43 CFR Part 17). The State will be responsible
for conducting inspections to insure compliance with these specifications by the contractor.
5. The State shall secure completion of the! work in accordance with approved construction plans and
specifications, and shall secure compliance with all applicable Federal, State, and local laws and
regulations.
6. In the event the project covered by the project agreement, including future stages of the project,
cannot be completed in accordance with the plans and specifications for the project; the State shall
bring the project to a point of recreational usefulness agreed upon by the State and the Director or
his designee.
7. The State will provide for and maintain competent and adequate architectural/engineering supervi-
sion and inspection at the construction site to insure that the completed work conforms with the
approved plans and specifications; that it will furnish progress reports and such other information as
the NPS may require.
8. The State will complywith the terms of Title II and Title III, the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970 (P.L. 91-646), 94 Stat. 1894 (f970), and the applicable
Manual Release 151
Replaces all preceding manual releases
21
4 IIThL.1uiLUfI • PRb.lLC r MANAGEMENT Gclor_ jolt FISCAL YEAR 2006
LBWCF GRANTS MANUAL
CHAPTER 660.3
ATTACHMENT B
13. The State will comply with Executive Order 12432, "Minority Business Enterprise Development," as
follows
1. Place minority business firms on bidder's mailing lists.
2. Solicit these firms whenever they are potential sources of supplies, equipment,
construction, or services.
3. Where feasible, divide total requirements into smaller needs, and set delivery schedules what will
encourage participation by these firms.
4. For any project involving $500,000 or more in grant assistance (except for projects involving
acquisition only) the State or recipient shall submit, prior to the commencement of construction and
every fiscal year quarter thereafter until project completion, reports documenting the efforts to hire
minority business fi rms. These reports, SF 334, will be submitted one month followingthe ng the end of each
fiscal quarter (i.e., January 31, April 30, July 31, and October 31) to the appropriate National Park
Service Regional Office.
5. The Department of the Interior is committed to the objectives of this policy and encourages all
recipients of its grants and cooperative agreements to take affirmative steps to ensure such fairness.
The National Park Service Regional Offices will work closely with the States to ensure full compliance
and that grant recipients take affirmative action in placing a fair share of purchases with minority
business firms.
ID. Construction Contracted for by the State Shall Meet the Following Rea.uirements:
1. Contracts for construction shall comply with the provisions of 43 CFR part 12.41- 12.92, Uniform
Administrative Requirements for Grants and Cooperative Agrements to State and Local Governments.
' 2. No grant or contract may be awarded by any grantee, subgrantee or contractor of any grantee or
' subgrantee to any party which has been debarred or suspended under Executive Order 12549.
E. Retention and Custodial Requirements for Records
' 1. Financial records, supporting documents, statistical records, and all other records pertinent to this
grant shall be retained in accordance with 43 CFR part 12.41-12.92 for a period of three years; except
the records shall be retained beyond the three-year period if audit findings have not been resolved.
Manual Release 151
Replaces all preceding manual releases
23
' .xI1ttI 1 jROJECr NIANACENIEN-i GUIDE FOR FISCAL YEAR 2006
I
I
I
I
LBWCF GRANTS MANUAL
CHAPTER 660,3
ATTACHMENT B
a state of recreational usefulness agreed upon by the State and the Director or that all funds provided
by the National Park Service be returned.
G. Lobbying with Appropriated Funds
The State must certify that no Federally appropriated funds have been paid or will be paid, by or on behalf of
the State, to any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding, extension, continuation, renewal, amendment, or modification of this grant.
In compliance with Section 1352, title 31, U.S. Code, the State, for each grant, certifies, as follows:
CERTIFICATION REGARDING LOBBYING
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any agency, a Memberof Congress,
and officeroremployee of Congress, or an employee of a Memberof Congress in connection with the awarding
of any Federal contract, the making of any federal grant, the making of any Federal loan, the entering into of
any cooperative agreemen t, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL,
"Disclosure Form to Report Lobbying," in accordance with its instmctions.
(3) The undersigned shall require that the language of this certification be included in the award documents
for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by Section 1352, title 31, U.S. Code. Any person who fails to file the required certification
shall be subject to a civil penalty of not less than $10, 000 and not more than $100,000 for each such failure.
The above certification must be included with every L& WCFgrant application. This requirement may be fulfilled
Manual Release 151
Replaces all preceding manual releases
25
4I11 It P1ROJECr INIAN.\Geslcn r GuIui E FOR Flscnc_ YEAR 2006
L&WCF GRANTS MANUAL CHAPTER 660.3
ATTACHMENT B
(f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2),
with respect to any employee who is so convicted;
(1) Taking appropriate personnel action against such an employee, up to and including termination,
consistent with the requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation
program approved for such purposes by a Federal, State, or local health, law enforcement, or other
appropriate agency;
(g) Making a good faith effort to continue to maintain a drug -free workplace through implementation of
paragraphs (a), (b), (c), (d), (e) and (i).
The above certification, along with a specification of the site(s) for the performance of work to be done in
connection with the specific grant, must be included with every L&WCF grant application. This requirement
may be fulfilled by the completion and signing of Department of the Interior Form DI -1955, available from the
National Park Service Regional Office.
Manual Release 151
Replaces all preceding manual releases
27
4 , • • • Pt1olrxT MANAGEMENT Guise FOR FIscAL Y1_\it 2006
BARRIER FREE ACCESS
All recipients of LWCF or NCRGTF monies must comply
with P.L. 90-480 and Section 504 Guidelines for Federally
Assisted Park and Recreation Programs and Activities, and Title
II and Title III of the Americans with Disabilities Act (ADA) of
1990. These requirements are listed below.
If at any time during the project construction it is deter-
mined that the project facilities do not comply with
accessibility regulations, reimbursements will not be pro-
cessed until all state and federal requirements are met In
no case will final reimbursement take place until afinal
inspection shows that the project is in compliance with
accessibility regulations.
Each recipient must:
• Evaluate its programs, activities, policies and practices to
determine what actions need to be taken to assure compli-
ance, including in this evaluation interested persons and
handicapped persons, or persons or organizations represent-
ing handicapped persons.
• Proclaim to the public its policy of non-discrimination and
the procedure for filing complaints. This requirement can be
' met through the posting of the Department of the Interior's
non-discrimination poster. Each recipient must explain to an
individual who feels he/she has been discriminated against
' that they may write to:
Director
' Office of Equal Opportunity
Department of the Interior
Washington, D.C. 20240
' • Where structural changes to facilities are necessary to achieve
program accessibility, a transition plan must be developed
' setting forth steps necessary to complete such changes.
In addition to the above, any recipient of funds who
'employs fifteen (15) or more full or part-time employees in
their parks or recreation department must:
• Keep a copy of their self -evaluation on
file and available for public inspection
for three years after it is completed.
• Designate at least one person the re-
sponsibility for ensuring compliance.
• Adopt grievance procedures that pro-
vide for the prompt and equitable reso-
lution of complaints alleging discrimi-
nation on the basis of handicap.
• Take initial and continuing steps to
notify program participants, beneficia-
ries, applicants and employees, includ-
ing persons with impaired hearing and
vision, that it does not discriminate on
the basis of handicap.
The ABA Minimum Standards and
Criteria booklet published by the Arkan-
sas Building Authority should be used as
a guide to making new structures acces-
sible to the handicapped and in modify-
ing existing structures. The grantee's en-
gineering and/or project coordinator
should be aware of these standards.
The rule of thumb to follow is; "a
person must be able to travel from a
designated handicapped parking space(s)
to each facility within the project bound-
ary AND they must be able to do this
unassisted." It is easier and less expensive
to build an accessible facility the first
time, than to have to go back and retrofit
that facility.
29
I
I
® FEDERAL REGULATIONS & GENERAL PROVISIONS•UIixa3i,x.tuwuarwirnaasnaanai&'iu—'IDRU
' OPERATION AND MAINTENANCE recreational area or the type of users, such
Property acquiredordevelopedwithassistancefromtheLWCF as "hunters only" or "hikers only". All
or NCRGTF must be operated and maintained as follows: such limitations must be in accord with
' • The property should appear attractive and inviting to the the applicable Contract Agreement and
public. amendments.
• Sanitation facilities should be maintained in accordance with
'
applicable health standards. Projects on land owned by or adja-
• Properties should be kept for public use. Fire prevention, cent to schools must have signs installed
t lifeguards, etc., should be provided for proper public safety. informing the public that the facilities ate
• Buildings, roads, trails, and other structures and improve- open to the general public. These signs
ments must be kept in reasonable repair throughout their should also indicate the times when the
' estimated lifetime to prevent undue deterioration and to facilities are reserved exclusively for school
encourage public use. use.
• The facilities must be kept open for public use at reasonable
'
hours and times of the year, according tothe type of area or The use of property acquired or de -
facility. The grantee should post in a prominent location a veloped with assistance from the LWCF
' sign indicating the times the facilities are available for public or NCRGTF may not be changed from
use. If the facilities are ever to be locked, such as seasonal the proposed and approved use unless
facilities during winter, a sign must be posted stating the prior approval is obtained from the State.
' facilities are closed for winter and indicating when they will In some instances, the State must in turn
open again. However, before locking facilities (other than request such approval from the Depart-
' swimming pools during the off-season) for an extended ment of the Interior.
period of time, the grantee must request permission to do so
from the Department of Parks and Tourism. This request
' must be in writing and give a full explanation of why the
facilities must be locked and the proposed hours they will be
open.
Property acquired or developed with assistance from the
' LWCF or NCRGTF must be open to entry and use by all
persons regardless of race, color, religion, sex, or national
origin. It is prohibited to discriminate on the basis of residence,.
' including preferential reservation or membership systems, ex-
cept to the extent that reasonable differences in admission and
other fees may be maintained on the basis of residence.
Grantees may impose reasonable limits on the type and
• extent of use of areas and facilities acquired or developed with
' LWCF or NCRGTF Fund assistance when such an action is
necessary for maintenance or preservation. Therefore, limita-
tions may be imposed on the number of persons using a
31
1
4 , : Pi;olio VMANAci NIEN IGlIDE FOR 1 1SCA1 \'1.AI 2006
THIS PROJECT FUNDED
IN COOPERATION WITH
NATIONAL PARK
SERVICE
U.S. DEPARTMENT
OF THE INTERIOR
AND
ARKANSAS DEPARTMENT
OF PARKS AND TOURISM
33
A ACQUISITION OR
COMBINATION PROJECT
r
Upon receipt of appraisal approval for a project for acquisition project involves relocation must also sub-
ofland only, the Department of Parks and Tourism will execute mit the appropriate relocation documen-
tation with the request for reimburse-
ment. This will include the following:
1. Acopyofthewritten offer to purchase
including a statement ofjust compen-
sation.
a Contract Agreement between the Applicant (grantee) and the
State of Arkansas. For projects including facility development
as well as land acquisition, standard review procedures must be
followed in regards to plans, specifications, bid documentation,
and any necessary permits prior to execution of the Contract
Agreement. Upon the return of a properly executed contract, 2. Relocation Plan, advisoryservices pro -
the Department of Parks and Tourism will issue a Notification gram and appeals procedures where
to Proceed. displacement occurred.
Following the issuance of the Notification to Proceed, the
grantee will have forty-five (45) calendar days to submit evi-
dence that it has taken Title to the property. If you are unable
to take Title within 45 days, you must inform your project
officer in writing of the reason for the delay. This notification
must be submitted at least one week prior to the end of the 45 -
day period.
After you have taken Title to the property you will have
sixty (60) calendar days to submit a request for reimbursement
for the acquisition costs. This requirement dots not apply to
combination projects where the property is being donated. The
request for reimbursement must include copies ofthe following:
1. Deed
2. Invoice for project sign
3. Cancelled checks (front and back)
4. Ten-year history of conveyance
5. Title Opinion
6. Statement of Just Compensation
3. A statement of difference in value if
the purchase price is greater than the
approved appraisal of fai r market value.
4. Documentation showing that the
owner or his designated representa-
tive has been given an opportunity to
accompany the appraiser during his
inspection of the property.
5. Evidence that occupants of property
acquired, were furnished at the time
of initiation of negotiation, adequate
information explaining their eligibil-
ity to payments under Title II of the
Act.
6. Copies of waivers where applicable.
7. Appropriate claims forms and sup-
porting documentation.
8. Evidence of purchase price and title.
Failure to comply with either of the
above listed time limits will result in the
If the project includes relocation, you must follow the withdrawal of all LWCF or NCRGTF
procedures outlined in the Uniform Relocation Assistance and monies from the project.
Real Property Acquisition Policies Act of 1970 (P.L. 91-646).
Alongwith the above listed documentation, any grantee whose
35
I
a ACQUISITION OR COMBINATION PROJECT
and page if a national service) of all figures used. The dollar
amounts of physical deterioration and functions and economic
obsolescence, or the omission of same, shall be explained in
narrative form. This procedure may be omitted on improve-
ments, both real and personal, for which only a salvage or scrap
value is estimated.
X. VALUE ESTIMATE BY INCOME APPROACH
This shall include adequate factual data to support each figure
and factor used and shall be arranged in detailed form to show
at least the
• estimated gross rent or income
• an itemized estimate of total expenses including reserves for
replacements.
Capitalization of net income shall be at the rate prevailing
for this type of property and location. The capitalization
technique method and rate shall be explained in narrative form
supported by a statement of sources of rates and factors.
XI. VALUE ESTIMATE BY COMPARATIVE (MARKET)
APPROACH
All comparable sales used shall be confirmed by the buyer,
seller, broker, or other person having knowledge of the price,
terms, and conditions of sale. Each comparable sale shall be
weighed and explained in relation to the subject property to
indicate the reasoning behind the appraiser's final value esti-
mate from this approach. Three (3) comparable sales are
required.
XII. INTERPRETATION AND CORRELATION OF ESTIMATES
The appraiser shall interpret the foregoing estimates and shall
state the reasons why one or more of the conclusions reached in
items IX, X, and XI are indicative of the market value.
XIII. TABULATION OF HISTORY OF CONVEYANCES
(PROPERTY SALES AND TRANSFERS)
Include parties to the transactions, dates of purchase, and
' amounts of consideration for at least 10 years prior to the
appraisal.
XIV. CERTIFICATION OF APPRAISER
• He/She has personally inspected the
property.
• He/She has no present or contemplated
interest in the property.
• That in his/her opinion, the market
value of the taking as of (valuation date)
is: $
• (Signature)
• (Date Report Submitted)
XV. EXHIBITS AND ADDENDA
(Note: All maps and plans may be bound
as facing pages opposite the description,
tabulation, or discussions. they concern.)
• Location Map
(within the city or area)
• Comparative Map Data
(show geographic location of the ap-
praised property and the comparative
parcels analyzed)
• Detail of the Comparative Data
(narrative)
• Plot Plan
• Floor Plans
(when needed to explain the value esti-
mates)
• Photographs
Pictures shall show at least the front el-
evation of the major improvements, plus
any unusual features. When a large num-
ber of buildings are involved, include
duplicates, one picture may be used for
each type. Views of the best comparable
should be included whenever possible.
37
L
lYd PROCUREMENT, BIDDING, AND
REIMBURSEMENTS
ARKANSAS CODEANNOTATED (A.CA) §19-11-204, §19-11-229,
§19-11-230,§19-11-231,§19-11-234, AND §19-4-1405
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PURCHASING REQUIREMENTS AND BID
DOCUMENTS REQUIRED FOR MATERIALS
(COMMODITIES) ONLY
• Include all similar materials for the entire project.
• Purchases for similar materials (commodities) that do not
exceed $5,000 may be purchased on the open market, see
A.C.A.§19-11-231.
• All purchases will be awarded to the responsible bidder who
has submitted the lowest bid that meets the requirements,
criteria, and specifications. Delivery time must be reasonable
and consistent with current industry norms.
• Competitive bids must be secured for similar material (com-
modity) that exceeds $5,000 and is less than or equal to
$25,000.
Competitive Bidding
A.C.A. §19-11-234
Definition: "Competitive bidding" is a method of purchasing
that requires obtaining bids by:
A) Direct mail request to prospective bidders and obtaining
written bids; or
B) Telephone request to prospective bidders and obtaining
written bids; or
C) Written form request to prospective bidders and obtaining
written bids; or
D) Fax request to prospective bidders and obtaining written
bids.
(I)You must have a minimum of three (3) competitive bids. If
three (3) competitive bids are not obtained, you must
include the names of at least three (3) firms contacted in
attempting to obtain competitive bids. Please include the
contact name and phone number or
address of the firms contacted, and the
date contacted. Each bid, together
with the name of the bidder, shall be
recorded on a bid tabulation sheet and
open to public inspection.
(2) Only firms that sell the type of mate-
rial (commodity) or provide the type
of labor (service) to be purchased will
be contacted. Bids may be solicited
from vendors within the city, county,
state, or country.
Several (multiple) purchases of
$5,000 or less, made by the Grantee,
to circumvent bid limits will be a
violation of state purchasing proce-
dures. The grantee will not be reim-
bursedfor expenditures that violate
these procedures.
• Competitive "sealed" bids must be se-
cured for similar materials (commodi-
ties) that exceeds $25,000.
Competitive Sealed Bidding
A.C.A.§19-11-229
Definition: "Competitive sealed bidding,"
means a method of purchasing that re-
quires:
(1) Issuance of an invitation for bids with
a purchase description and all con-
tractual terms and conditions appli-
cable to the purchase;
39
0 PROCUREMENT, BIDDING PROCEDURES, AND REQUIREMENTS
(1) You must have a minimum of three (3) competitive bids. If
three (3) competitive bids are not obtained, you must
include the names of at least three (3) firms contacted in
attempting to obtain competitive bids. Please include the
contact name and phone number or address of the firms
contacted, and the date contacted. Each bid, together with
the name of the bidder, shall be recorded on a bid tabulation
sheet and open to public inspection.
(2) Only firms that offer the type of labor (services) or provide
the type of labor (service) to be purchased will be contacted.
Bids may be solicited from vendors within the city, county,
state, or country.
Several (multiple) purchases of $5,000 or less, made by the
Grantee, to circumvent bid limits will be a violation ofstate-
purchasing procedures. The grantee will not be reimbursed
for expenditures that violate these procedures.
• Competitive "sealed" bids must be secured for similar labor
(services) that exceeds $25,000.
Competitive Sealed Bidding
A.C.A. §19-11-229
Definition: "Competitive sealed bidding," means a method of
purchasing (acquiring) that requires:
(1) Issuance ofan invitation forbids with apurchase (acquiring)
of labor (services) description and all contractual terms and
conditions applicable to the purchase;
(2) Public opening of bids at a pre -designated time and place;
(3) Acceptance of a bid without alteration or correction (you
must notify your Project Officer if alteration or corrections
are needed);
(4)Award to the responsive and responsible bidder who has
submitted the lowest bid that meets the requirements and
criteria set forth in the invitation for bids; and
(5) Public notice.
• A notice for bid must be placed at least once (1) in a newspaper
with general circulation in the state. The notice must be
published one (1) time, at least five (5) days, but no more than
thirty (30) days prior to the date for the
opening of bids.
• The notice will include a general de-
scription of the labor (services) to be
purchased (acquired), state where invi-
tations for bid may be obtained, and
include the notice that federal (state)
funds are being used in the project.
• Bids will be opened publicly in the
presence alone (1) or more witnesses at
the time and place designated in the
invitation for bids. Each bid, together
with the name of the bidder, shall be
recorded on a bid tabulation sheet and
open to public inspection. Bids are to
be evaluated based on the requirements
set forth in the invitation for bids. The
invitation forbid must indude theevalu-
ation criteria. No criteria may be used
in bid evaluation that were not set forth
in the invitation for bids. The contract
will be awarded with reasonable prompt-
ness by written notice to the lowest
responsible bidder whose bid meets the
requirements and criteria set forth in
the invitation for bids.
You must take the lowest bid submitted
that meets your specifications and re-
quirements. You will not be reimbursed
for expenditures that do not follow
these regulations.
• If, after having advertised for bids, no
bids are received by the date of the bid
opening, the grantee must advertise for
the goods and/or services to be pro-
cured a second time. The second bid
41
Pic1)JrANA(I NI [NI Gt'IDE itat 1:1S(:,V Yi.w 2006
I
weeks for projects over $50,000 in a newspaper with general
circulation in the county where the project is located. The
notice must be published at least seven (7) days, but no more
than thirty (30) days prior to the date for the opening of bids.
• For a bid advertisement that requires two insertions, the last
insertion will be not less than one (1) week prior to the date
on which the bids are to be received.
• The notice should include a general description of the mate-
rials and labor to be contracted and:
• Provide for the receipt of sealed bids;
• Set the time and place where the bids will be received;
• Contain the amount of the bid bond. A 5% bid guarantee is
to besentwith each proposal, ifthe bid is in excess of $20,000;
• Specify where copies of the plans and specifications and a
draft of the proposed contract can be obtained for examina-
tion; and
• Contain other information and requirements as necessary
• Bids will be opened publicly in the presence of one (1) or
more witnesses at the time and place designated in the
invitation for bids. Each bid, together with the name of the
bidder, shall be recorded on a bid tabulation sheet and open
to public inspection. Bids are to be evaluated based on the
requirements set forth in the instruction to bidders. These
instructions must include all the evaluation criteria. No
criteria may be used in bid evaluation that is not included in
these instructions. The contract will be awarded with reason-
able promptness by written notice to the lowest responsible
bidder whose bid meets the requirements and criteria set forth
in the instruction to bidders. A 5% bid bond. is required and
must accompany each bid. The bid will be void unless
accompanied by a cashier's check drawn upon a bank or trust
company doing business in the state or by a corporate bid
bond.
• Performance and payment bonds will
be required if the contract is over
$20,000. The bonds will be for the
completion of the construction free of
all liens and encumbrances and for the
protection of the grantee against all
liability for injury to persons or damage
to, and loss of property in the course of
the work project. The bond must be
filed in the county where the work is to
be done. The Contract Award will not
be issued until the performance bond is
received and filed.
All contracts will be awarded to the re-
sponsible bidder who has submitted the
lowest bid that meets the requirements,
criteria, and specifications.
• You must take the lowest bid submit-
ted that meets your specifications and
requirements. You will not be reimbursed
for contracts that do not follow these
regulations.
OVER $20,000 BID PROPOSALS
AND/OR CONTRACTS
IN THE EVENT ALL BIDS EX-
CEED AVAILABLE FUNDS, YOU
MUST NOTIFY YOUR PROJECT
OFFICER
OvER $20,000 BID PROPOSALS AND/
OR CONTRACTS
(ARKANSAS CODEANNOTATED 18-44-
503, 18-44-506, 18-44-507, 22-9-
401, 22-9-402, 22-9-403)
• A 5% bid guarantee is to be sent with
each proposal, if the bid is in excess of
$20,000.
43
(, Pi4o1E( I ('MIAN.\cE..\IEN I GCII)I I)lt F]H ( A I YI.R 2006
use of competitive sealed bidding is not practicable and advan-
tageous, a contract may be awarded by competitive sealed
proposals.
Public notice of the request for proposals shall be given in the
same manner as provided in § 19-11-229(d), which refers to
public notice of "competitive sealed bidding"
PURCHASES AND BID DOCUMENTS REQUIRED FOR
MATERIALS ONLY, LABOR ONLY, OR TURN -KEY
PROJECTS UTILIZING "REQUESTS FOR PROPOSALS"
§ 19-11-230 Competitive Sealed Proposals
Definition: "Competitive sealed proposals" means a method of
procurement that involves, but is not limited to:
(1) Solicitation of proposals through a request for proposals;
(2) Submission of cost or pricing data from the offeror where
required;
(3) Discussion with responsible offerors whose proposals have
been determined to be reasonably susceptible to being
selected for award; and
(4) An award made to the responsible offeror whose proposal is
determined in writing to be the most advantageous consid-
ering price and evaluation factors set for the in the request
for proposals.
When, under regulations promulgated by the State Procure-
ment Director, the director determines in writing that the use
of competitive sealed bidding is not practicable and advanta-
geous, a contract may be awarded by competitive sealed
proposals.
Public notice
of the request for
proposals shall
be given in the
same manner
as provided in §
19-11-229(d),
which refers to
public notice
of "competitive sealed bidding"
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6 t PI4(,lrC:r NLANAcr.'cn Ni Cu 11)1. rc,ia Fist Al .\Y IAIt 2006 1
SAMPLE NEWSPAPER BID
FOR LABOR ONLY
STATEWIDE NEWSPAPER
Sun County News
999 Anyplace Street
Smallville, Arkansas 90000
Contact: Amy Small
Phone: 501-999-9999
Fax: 501-000-0000
Insertion Date: December 8, 2005
Public Notice
The City of Smallville is accepting bids on the installation of a modular play structure to accommodate 30-
35 children, 5 to 12 years of age; with a minimum of 15 play activities. Bids will also be accepted for the
installation of fill material to place underneath the structure, to consist of 3 (three) inches of pea gravel
covered by 9 (nine) inches of compressed wood fibers, and on the installation of borders to contain the fill
material.
All persons wishing to provide the above items must meet additional specifications contained in the
instruction to bidders. The "Instructions to Bidder" packets may be obtained from the office of Sun
Planning District, Post Office Box 888, Smallville, Arkansas 90000, or by calling 501-999-9999. Requests
for additional information may be directed to Amy Small at the Planning District or the above listed
telephone number.
Bids must be returned to the Sun Planning District office no later than 10:00 a.m. on January 4, 2006, and
must be clearly marked "Smallville Park Bid - SEALED BID. State (or Federal) funds are being used in this
project and all Federal and State regulations apply. Minority and women owned businesses are encouraged
to bid.
Send Billing and Proof of Publication to:
The Honorable John Small
Mayor of Smallville
City Hall
Smallville, Arkansas 90000
John Small, Mayor
47
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G r tit r■ r ' r Piolrc r hln ni:EM FN[ Guim i-on Fi cni Yiiic 2006
SAMPLE NEWSPAPER ADVERTISEMENT
REQUEST FOR PRorosAIS
STATEWIDE NEWSPAPER
Sun County News
999 Anyplace Street
Smallville, Arkansas 90000
Contact: Amy Small
Phone: 501-999-9999
Fax: 501-000-0000
Insertion Date: January 8, 2005
Public Notice
The City of Smallville is accepting proposals on the purchase of a modular play structure (for children 5
to 12 years of age) and safety impact surfacing sufficient to accommodate the play structure.
All persons wishing to provide the above items must meet additional specifications contained in the notice
to bidders. The "Notice to Bidder" packets may be obtained from the office of Sun Planning District, Post
Office Box 888, Smallville, Arkansas 90000, or by calling 501-999-9999. Requests for additional
information maybe directed to Amy Small at the Planning District or the above listed telephone number.
Bid proposals must be returned to the Sun Planning District office no later than 10:00 a.m. on February
4, 2006, and must be clearly marked Smallville Park Playground Proposal -SEALED BID PROPOSAL.
State (or Federal) funds are being used in this project and all Federal and State regulations apply. Minority
and women owned businesses are encouraged to bid.
John Small, Mayor
Send Billing and Proof of Publication to:
The Honorable John Small
Mayor of Smallville
City Hall
Smallville, Arkansas 90000
49
G .mr Pjtolri_I MMIANAGP\n'Nr Gcnx FOR Pixai Yt:.vt 2006
REIMBURSEMENT
The reimbursement request checklistwill provide most of
the information needed about a reimbursement. The
State has established a few additional guidelines to hold
down its administrative costs.
A reimbursement request for less than twenty percent
(20%) of the total project amount may be held and
combined with a subsequent one. The final twenty per-
cent (20%) ofthe total project cost will not be reimbursed
until the final inspection is complete and the project is
ready to be closed.
Requests for reimbursement should be submitted at least
every three months. Reimbursements usually require four
to six weeks to process after receipt of the request, provid-
ing no additional information is required.
Asa reminder, the following are some items that are not
eligible for reimbursement:
• finance charges and interest
• legal fees
• expenses for supplies and tools (e.g., paper, pens,
• rakes, paintbrushes, saws, saw blades, ladders)
• incidental costs related to land acquisition such as
• appraisals, abstracts, recording fees, etc.
• costs incurred prior to the Contract Agreement and
the Notice To Proceed.
Please note that copies of bids are not acceptable as an
invoice. An invoice is necessary to document the receipt by
the grantee of goods or services obtained through the
procurement process.
If you have any questions regarding a reimbursement,
please contact your project officer.
Please do not request a final reimbursement until you have
submitted a final "as -built" site plan and have notified the
project officer (in writing) that the project has been
completed.
REIMBURSEMENT REQUEST CHECKLIST
1. All requests for reimbursement mustbe ad-
dressed to:
• Outdoor Recreation Grants Program
Arkansas Department of Parks and
Tourism
One Capitol Mall
Little Rock, Arkansas 72201
2. Include a cover letter requesting reimburse-
ment. This letter must include the project
• number, total dollar amount requested, and
the number of the request (1st, 2nd, 3rd,
etc.). Be sure the letter is dated and signed by
the appropriate local official.
3. Legible, clear -copies of all itemized invoices
(not billing statements) must be attached to
the check onchecks they represent. If the
invoices are not itemized o r can not be clearly
• read they will be returned to you unpaid.
Invoices must be itemized, contain the name
• (not the• part number)..of the item pur-• .
chased, the number of items purchased, the
unit cost, the total cost of the items and tax
if applicable. The vendor's name and ad-
dress must be on the invoice..
4. Invoices for similar materials or sim ilar labor
that total $5,001 and are less than or equal to
$25,000 must include copies of the three (3)
competitive quote bids and a bid tabulation
form as documentation the project was bid
as required.
5. Invoices for similar materials or similar labor
that total $25,000 and above must be accom-
panied by a copy ofthecontraa, bid Tabulation
sheet, copies of all bids received, and proof of
advertising in a statewide newspaper.
51
6 Gw,,wawnv G « m,n„9\2006
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53
6 '•., lur .r r r' . I iu'ilr I II\\1(.1\II TI GI I Iul< I INI'c 11 ua 2006
Sheet # L—
Park Name RETAIN FOR AUDIT
Project Name and Number
Name of Person Contributing Donated Time - _
- -
. Work.Performed (Labor, Plumbing,
. Masonry, etc.)
Hourly Rate Based on -
Budget Line Item
A. person donating his time to a project will be paid as a general laborer unless he is professionally skilled in the work he is
performing on the project (i.e., plumber doing work on pipes, mason doing work on a brick building).. When this.is the -case, the
wage rate this individual is normally paid for performing his service may be charged to the project. A general. laborer's wages
may be charged in the amount of that which the city or county in the immediate area pay their city employeesfor performing
similar duties.
Date
Time of Work
8fatt.- . H.End ::::- ;Start •_ 'End
Total Work
Hours
Hourly .
Rate
Value of
Donation
Total Value of Donation ____________________
Signature of Person Donating Time Date
Signature Required Verifying Record Date
Supervisor Verifying Accuracy Date • Hours x hourly rate
55
O PROcuRwugr, BIDDNG PROCEDURES, AND REQUIREMEMS • ,nuririjttThid!ijitliiIlklPllkwigun.pit...
Park Name `RETAIN'FOR'AUDIT'".
Project Name and Number - Budget Line Item
Donor Name and Address
as:,,o,,, .;,Datsof Patr a_,
tbesorl of IReterlil boosted
A Y` pHpn Basle of Valus
....................• ___. .•. ...........-: -.•.
Donation Value::
Total Value of Donation ---_________
Verifying Official's Signature Date
57
7 • Pioj :r MIANAcr..\IrNi Gvior FOR Fim:AI TF-ut 2006
CAMPING
Camping — W/Utilities (number of sites)
Camping — Other (number of sites)
PICNIC FACILITIES
Pavilions (number)
Picnic sites (number)
OTHER FACILITIES
Skate Park (bowls, ramps, or half -pipes etc.)
(number of sites) __
BMX Tracks (number of sites)
Amphitheater (number)
Paved Vehicle Parking (number of spaces) __
Un-Paved Vehicle Parking (number of spaces)
List other developed outdoor recreation facilities on
the site:
List any other enclosed buildings on the site such as
Restrooms, Concession Stands, Community Centers,
Recreation Centers, Library, etc.:
DESCRIBE THIS PARK.
New Park (const. within the past 5 years) —_
Park is in overall good condition (was completed
within 5-10yrs. ago).
Park is in overall good condition (was const.
over 10 yrs. ago).
Park is in overall good condition (some
facilities need repairs or upgrading).
Park is serviceable (needs several facilities
repaired or upgraded).
All facilities provide barrier -free access.
Most facilities provide barrier -free access.
Some facilities provide barrier -free access.
Most facilities do not provide barrier -free
access.
Comments?
Mayor/County Judge
59
I® VENDORS
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ARKANSAS RECREATIONAL EQUIPMENT VENDORS
Carter Recreation Equipment Company
Keith Kerfoot
14408 Jerome Drive
Little Rock, Arkansas 72223
Phone: (501) 224-8654
Fax: (501) 224-3845
E-mail: Keith@carterrecreation.com
Arkoma Playgrounds & Supply
Becky Thompson
93 Colt Square, Suite 5
Fayetteville, Arkansas 72703
Voice: (479) 443-0066
Toll Free: (888) 340-7529
Fax: (479) 443-9202
E-mail: susan@arkoma.net
Diversified Recreation, Inc.
Jim Edwards
5 Wingfield Circle
Little Rock, Arkansas 72205
Phone: (501) 228-9191
Fax: (501) 228-9279
E-mail: divrec@swbelLnet
ABC Playgrounds
Rob Schmidt
Post Office Box 1405
Alexander, Arkansas 72002
Phone: (501) 455-3342
Fax: (501) 455-2656
E-mail: roboggan@sbeglobaf.net
Apex Equipment
Ron Bales
Post Office Box 1130
Fairfield Bay, Arkansas 72088
Toll Free: (800) 274-1130
Fax: (501) 884-3090
E-mail: apex@hypertech.net
www.apex-associates. net
Pacheco Outdoor Equipment, Inc.
11324 Arcade Drive, Suite 3
Little Rock, Arkansas 72212
Phone: (501) 225-1218
Toll Free: (800) 933-8600
E-mail: fmpacheco@swcglobal.net
Kyle Recreation
Kim Kyle
8570 Cantrell Road
Little Rock, Arkansas 72227
Phone: (501) 227-6125
Fax: (501) 227-6124
E-mail: kylerec@swcglobal.net
Malmstrom White Company
Recreational Sports Lighting Equipment
Keith Lynch
104 Fieldcrest Drive
Searcy, Arkansas 72143
Phone: (501) 279-2912
E-mail: klynch9332@sbcglo'bal.net
61
0 POST COMPLETION RESPONSIBILITIES
other recreation areas
administered
by
the State agency
or local agency receiving the assistance.
Discrimination is also
prohibited on
the
basis of religion
or sex.
2. Discrimination On The Basis Of Residence. Section 6(f)(8) of the LWCF Act provides that with
respect to property acquired or developed with LWCF assistance, discrimination on the basis of
residence, including preferential reservation, membership or annual permit systems is prohibited
except to the extent that reasonable differences in admission and other fees may be maintained on the
basis of residence.
Feescharged to nonresidents cannotexceed twice thatcharged to residents. Where thereis no charge
for residents but a fee is charged to nonresidents, nonresident fees cannot exceed fees charged for
residents at comparable State or local public facilities. Reservation, membership or annual permit
systems available to residents must also be available to nonresidents and the period of availability must
be the same for both residents and nonresidents.
These provisions apply only to the recreation areas described in the project agreement. Nonresi-
dents fishing and hunting license fees are excluded from these requirements.
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3. Discrimination On The Basis Of Disabilities. Section 504 of the Rehabilitation Act of 1973
requires that no qualified person shall, on the basis of disability, be excluded from participation in, be
denied benefits of, or otherwise be subjected to discrimination under any program or activity, which
receives or benefits from Federal financial assistance.
C) Property acquired or developed with LWCF/NCRGTF assistance must be used as outdoor recreation
areas. Use of the project site may be restricted, depending on the project area and use. Project sponsors
may impose reasonable limits on the type and extent of use ofareas and facilities acquired or developed
with fund assistance, when such a limitation is necessary for maintenance or preservation. Thus,
limitations may be imposed on the numbers of persons using an area or facility or the type of users,
such as "hunters only" or "hikers only." Project site limitations shall be in accordance with the
applicable grant agreement and amendments. The Outdoor Recreation Grants Program Project
Officer will be responsible for performing post -completion inspections for the life of the project. The
items mentioned above will be addressed when these post -completion inspections are made.
CONVERSION
Properties (parks and recreation areas) acquired or developed with LWCF/NCRGTF assistance are
prohibited by Section 6(0(3) of the LWCF Act of 1965, as amended, from conversion to other than public
outdoor recreation use.
Section 6(0(3) of the LWCF Act states that "No property acquired or developed with assistance under
this section shall, without the approval of the Secretary, U.S. Department of the Interior, he converted to
other than public outdoor recreation use. The Secretary shall approve such conversion only if he/she finds
it to be in accordance with the then existing Statewide Comprehensive Outdoor Recreation Plan (SCORP)
and only upon such conditions as he/she deems necessary to assure the suhstirurion of other recreation
63
0 POST COMPLETION RESPONSIBILITIES
When additional development on LWCF/NCRGTF assisted park
sponsor should contact the Outdoor Recreation Grants Project Officer.
When the Project Officer has been contacted, a meeting will be held with the local sponsor to determine
if the activity is allowable, or exempt from the Section 6(0(3) requirements of the LWCF Act. According
to LWCF Manual Section 675.9 (3) A. (5), exceptions to a conversion may be allowed for the following:
(a) Underground utility easements that do not have significant impacts upon the recreational utility
of the park will not constitute a conversion.
(b) Proposals to construct public facilities where it can be shown there is a gain or increased benefit
to public outdoor recreational opportunity, will not constitute a conversion. Final review and approval
of such cases shall be made on a case -by -case basis.
If it is determined that either (a) or (b) is applicable, the project sponsor must request, in writing, permission
to continue the activity based on their ability to meet the following requirements:
For underground utility easements:
Provide a written justification for granting the easement.
2. Provide a written description of the possible impacts on the park and their effect on the outdoor
recreation experiences in the park, both positive and negative.
3. Provide a detailed site plan of the park showing the location of thc
development in the park, and the planned future development in the park.
4. Provide a statement of assurance that public right or interests will be granted in the property by
project sponsor.
5. Provide a statement of assurance that the intended present and future use of the project will not be
impaired, and the property will be restored to its prior condition.
For construction of public facilities:
1. Provide complete detailed plans for the proposed development, including:
(a) A description of the proposal, including purpose of facility, potential users, types of facilities, and
activities proposed (arts and crafts, reading areas, kitchen, gymnasium, and multipurpose room).
(b) Provide maps and/or drawings depicting the existing recreation facilities with respect to the
purposed public facility including additional support necessitated by any new construction (parking
areas, road access). Photographs are useful in depicting the area.
Description of the proposed facility's size and design.
2. A site plan to scale showing the park property improvements to the property, and the proposed
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9 • • • P1ROJECI . MANAcrnirN-r Giaije FOR FiscAl Yiitu 2006
Transportation/access, • Consumption of energy resources, • Socio-economic effects, • Discuss any
existing easements, rights -of -way, etc., and their effect on the proposed site.
• "Impacts" are defined as causing direct or indirect changes in the existing environment, whether
beneficial or adverse that are anticipated as a result of the proposed action or related future actions. To the
extent appropriate, the document will discuss impacts of the action, including environmental damage that
could be caused by users, upon the physical and biological environment as well as upon cultural, aesthetic,
and socio-economic conditions.
• Elements of impacts that are unknown or only partially understood should be indicated. Any off -site
impacts, such as increased traffic on neighborhood roads or increased noise levels in surrounding areas,
should be described.
d. A listing of agencies and persons consulted.
8. A statement of assurance that no rights or interest in the property will be granted in the property
by the project sponsor. -
9. A statement of assurance that the intended present and future use of the project will not be impaired.
10. A statement, of assurance that the property. will be restored to its original condition after
construction is completed.
CONVERSION PROCESS
What if a conversion is necessary?
In the event the activity is not allowed, or does not qualify as an exception, program staff should
determine if it could be removed from the park voluntarily by the project sponsor. If not, the following
procedure shall be followed:
' 1. Program staff shall inform the project sponsor of the conversion determination, and request the
following information as a prerequisite to approval:
' a. A written description of all practical alternatives to the conversion.
b. A statement as of their evaluation and why they were rejected on a sound basis.
2. If a viable alternative to the conversion is available, the program sponsor must use it, either
voluntarily or due to the contractual obligations as specified under the funding agreement, and section
6(1)(3) of the LWCF Act.
If the conversion is necessary, several additional prerequisites are required to be met before approval.
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4. A statement that the project sponsor is aware of and complies with the requirements of P. L. 91-
646 Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970.
5. A complete environmental assessment for the substitute property.
NOTE: Replacement property must constitute or be part of a viable recreation area.
If the Outdoor Recreation Grants Staff concurs with the proposal, regarding LWCF assisted properties, it
will be sent to the National Park Service for final review and approval. The Outdoor Recreation Grant Staff
will conduct a final approval of NCRGTF assisted projects. If the State does not concur with the proposal,
the project sponsor must submit a new proposal for the replacement property until the conversion is
resolved.
NOTE: Repayment of the LWCF/NCRGTF grant monies is not an option in resolving a conversion.
• The Arkansas Department of Parks and Tourism, Outdoor Recreation Grants Program stands ready -to
assist local governments with heir outdoor recreation needs. It is the intent of the LWCF/NCRGTF to
provide the means for you and future generations to enjoy outdoor recreation opportunities in your
community. Remember the requirements of the contractual obligation in the agreements with the State and
National Park Service when considering changes in your LWCF/NCRGTF assisted facilities.
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APPENDIX II
CHECKLIST OF REQUIREMENTS DOCUMENTATION
EXEMPTIONS FROM SECTION 6(F)(3) REQUIREMENTS.
A.) Utility Easements
1. Provide a written justification for the easement.
2. Provide a written description of the possible impacts on the park.
3. Provide a detailed site plan, to scale or with all facility dimensions marked in feet and inches.
B.) Public Facility Proposals
1. Provide detailed plans for the proposed development.
2. Provide a detailed site plan, to scale or with all facility dimensions marked in feet and inches.
3. Provide a description of how the proposed facility will increase public recreation use.
4. Provide the proposed construction schedule.
5. Provide a statement outlining public support.
6. Provide an analysis of the impact on existing outdoor recreation facilities.
7. Provide a complete environmental assessment.
8. Provide a statement of assurance that no rights or special interests in the property will be
granted by the project sponsor.
9. Provide a statement of assurance that the intended present and future use of the project will not be
impaired.
10. Provide a statement of assurance that the property will be restored to its original condition after
construction is completed.
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'BARRIER FREE COMPLIANCE CHECKLIST FOR LWCF elan NCRGTF
PROJECTS
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LWCF Project Number Applicant Date of Inspection
SECTION 1: WALKS/AccEss Rooms
At least one accessible route or walkway shall connect accessible buildings, facilities, and elements that are
on the same site including accessible parking spaces, loading zones, accessible public streets, and sidewalks.
1.1 Accessible walks shall be at least 3 feet wide and shall have a gradient of 5% (1:20) or less.
_1.2 Accessible walks shall have a continuous common surface, not interrupted by steps or abrupt
changes in level, greater than 1/2 inch.
1.3 Wherever accessible walks cross other walks, driveways, or parking lots, they shall blend to a
common level.
1.4 Accessible walks terminating at doors shall have a level platform 5 ft. by 5 ft. extending at least
1 ft. 6 in. on the opening side of door.
I1.5 The surface texture along accessible walkways shall be stable, firm, and relatively nonslip under
all weather conditions. Materials as loose stone, cobblestone, with unfilled joints, and finely
graded clay covering on an unsurfaced area shall not be used.
' 1.6 Accessible walkways with a running slope greater than 5% (1:20) is a ramp and shall comply with
' Section 4: Ramps.
1.7 Accessible walks, including trails, shall have a minimum of 6 ft. 8 in. clear headroom.
SECTION 2: PARKING AND PASSENGER LOADING ZONES
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2.1 Location —Parking spaces for disabled persons and accessible passenger loading zones that serve
a particular building or facility shall be located on the shortest possible accessible circulation route
Ito an accessible entrance of building or facility including picnic shelters/areas, swimming pools,
athletic areas, and game courts. In separate parking lots that do not serve a particular building
or facility, parking spaces for disabled persons shall be located on the shortest possible circulation
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4.1 The maximum slope of a ramp shall be 1:12(8.33%). The maximum rise of any uninterrupted
ramp run shall be 30 inches.
NOTE:Ifpractical, aslopeof 1:16 (6.24%) maximum rise, is recommended for facilities serving the elderly,
double amputees, and disabled persons with weak arm muscles.
_4.2 The minimum clear width of a ramp shall be 4 ft.
4.3 Ramps shall have level landings at the bottom and top of each run. The landing shall be at least
as wide as the widest ramp leading to it; with a length of at least 5 feet clear. If the ramp changes
direction at landings, the minimum in landing size shall be 5 ft. by 5 ft. If a doorway is located
at a landing, then the area in front of the doorway shall comply with Section 1.4 Walks/Access
Routes.
4.4 Handrails —If ramp slope is greater than 1:20 (5%) up to and including 1:12 (8.33%) and there
is no drop off, then one side shall have a handrail. Where ramps drop off on one or both sides,
both sides should have handrails. A handrail is not required on slopes of 1:20 (5%) or less, when
there is no drop off.
.4.5 The cross slope of ramp surfaces shall be no greater than 1:50 (2%).
_4.6 The ramp surface shall comply with Section 1.5.
SECTION 5: ENTRANCES
' At least one principal entrance to a building or facility shall be part of an accessible route or walkway and
shall comply with Section 1: Walks/Access Routes. An accessible route to accessible spaces or elements
' within the building or facility shall connect entrances.
5.1 Doorways shall have a minimum clear opening of 32 inches with the door open at a 90 -degree
angle, measured between the face of the door and the stop.
' 5.2 Stairs —Staircases that arc going to be used by semi -ambulant persons or elderly persons shall be
designed so that they are usable with a minimum of energy expenditure.
5.2.1 Treads and Risers —On any given flight of stairs, all steps shall have uniform riser heights and
uniform tread widths. Stair treads shall be no less than 11 inches wide, measured from riser to
riser.
_5.2.2 Nosings—The undersides of nosings shall not be abrupt. The radius of curvature at the leading
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7.1 Water Closets —The height of water closets shall be 17in. to 19 in., measured from the floor to
the top of the toilet seat.
7.2 Urinals —At least one (1) urinal shall be wall -hung with an elongated rim at a maximum of 17
in. above the floor. A clear floor space 30 in. to 48 in. shall be provided in front of urinals to allow
forward approach.
7.3 Lavatories —At least one (1) lavatory shall be mounted with a clearance of at least 29 in. from the
floor to the bottom of the apron and a maximum rim height of 34 in.
7.4 Exposed pipes and surfaces —Hot water and
drain pipes
under lavatories shall be insulated or
otherwise protected. There shall be no
sharp
or abrasive
surfaces under lavatories.
7.5 Mirrors —At least one (1) mirror shall be mounted with the bottom edge no higher than 40 in.
from the floor.
SECTION 8: PUBLIC TELEPHONES
If public telephones are provided, then they shall comply with the following:
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A clear or ground space at
least 30 in. by 48
in. that allow either a forward or parallel approach by
a
person using a wheelchair.
Bases, enclosures,
and fixed seats shall not impede approaches.
2. The highest operable part of the phone shall be no higher than 48 in. Diagonally mounted telephones
(in a corner) shall be no higher than 54 in.
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3. The cord length from the telephone to the hand set shall be at least 29 in. long.
SECTION 9: SIGNS
All signs that provide emergency information, or general directions, or identifies rooms and spaces shall
comply as follows.
1. Letters and numbers on signs shall have a width -to -height ratio between 3:5 and 1:1 and a stroke -
width -to -height ratio between 1:5 and 1:10.
2. Characters
and symbols shall
contrast with their background
—either light characters on a dark
background or
dark characters on a light background.
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3. Letters and numbers on signs shall be raised or incised 1/32 in. minimum. Raised characters or
symbols shall be at least 5/8 in. high, but no higher than 2 in. Indented characters or symbols shall have
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_10.7.1 Pools —Accessibility to pools can be provided in the following manner.
1. At various locations, the pool coping can be raised above the pool deck P 7" and fitted with
grab bars to aid disabled persons to sit and then swing their legs over the side into the water. The
water level should be high, 3 to 4 inches from the top of the coping, to aid in a safe return out
of water.
2. The coping can be level with the pool's water height and deck, with just enough slope to allow
for drainage of water splashed on the deck.
3. The installation of a ramp with handrails, and a set of stairs with handrails, both located at the
shallow end of the pool.
a) Width of ramp minimum of 36 inches.
b) Handrails between 30 minimum to 36 inches maximum height.
c) Slope of ramp should be at least 1:12 (8.33%).
4. Hydraulic lift pads and movable floors are other alternatives.
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10.7.2 Lakes/Beaches—Generally, lake or beach swimming is not recommended for disabled persons,
because of the lack of control over water depth, temperature, supervision and sanitation control.
However, if a designer wishes to make a lake accessible, the following items should be considered:
1. The slope of the beach into the water should be no more than 10 percent.
2. An access walk leading to and along the water's edge is necessary. (See Section 1: Walks/Access
Routes and Section 4: Ramps)
3. A ramp with handrails along one side extending into the water to a depth of 36 inches should
be provided.
4. Entire swimming area should be well marked with floating markers or signals.
SECI70N 11: FISHING PIERS
This type of facility can serve as a meaningful therapeutic tool for disabled persons if the following standards
are met.
1. Access walk to the pier from the shore must comply with Section 1: Walks/Access Routes.
2. Fishing platforms must be a minimum of 8 feet wide to provide adequate room for circulation and
tackle storage.
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