HomeMy WebLinkAbout197-07 RESOLUTIONRESOLUTION NO. 197-07
A RESOLUTION AUTHORIZING THE FAYETTEVILLE POLICE
DEPARTMENT TO ACCEPT A GRANT FROM THE ARKANSAS
ALCOHOLIC BEVERAGE CONTROL ENFORCEMENT DIVISION IN THE
AMOUNT OF $31,516.00 TO HOST A STATE UNDERAGE DRINKING
PREVENTION CONFERENCE; AND APPROVING A BUDGET
ADJUSTMENT RECOGNIZING THE GRANT REVENUE .
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS*
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the Fayetteville Police Department to accept a Grant from the Arkansas Alcoholic Beverage
Control Enforcement Division in the amount of $31,516.00 to host a State Underage Drinking
Enforcement Conference.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment recognizing the grant revenue. ;'''' 'ra.,
•t,•lrcFn Oe
PASSED and APPROVED this 20th day of November, 2007.
APPROVE ATTEST:
By:
By:
D ` CO 1 D , Mayo SON
•�.
:FAYETTEVILLE:
PS.•
�4z•
; ANS
RA E. SMITH, City Clerk/Treasurer
October 2, 2007
Mayor Dan Goody,
Alcoholic Beverage
Control Enforcement
1515 West Seventh Street Suite 204
Little Rock, Arkansas 72203-2259
Phone: (501) 682-8174 Fax: (501) 682-3874
http:/lwww.state. ar. usldfa
Notification of Award
FY 2005 Enforcing the Underage Drinking Laws Grant
Fayetteville Police Department
The Arkansas Alcoholic Beverage Control Enforcement Division is pleased to announce that your proposal
for the Underage Drinking Prevention Conference has been approved in the amount of $31,515.55. As with
all mini -grant awards issued by this agency, funding for the grant will be strictly on a reimbursement basis
and only with supporting documentation.
Reporting Requirements
A detailed written report and reimbursement request is due no later than June 15, 2008. Failure to submit
the report and reimbursement request by the deadline may result in a cancellation of this award or only
partial reimbursement. The report should include a detailed description/narrative of all activities and data
compilation. Reimbursement will be issued only for the specific items and services indicated in the proposal.
To ensure full reimbursement, detailed receipts must be attached to the reimbursement request. To receive
reimbursement for promotional items, copies or samples must be submitted with the reimbursement
request.
Additionally, please ensure you are familiar with the OJJDP financial guide section on Conferences and
meetings- rules and regulations, which has already been provided to you. Ensure reimbursement is
requested only for approved budget items and activities and adhere to the OJJDP rules to avoid denial of
any reimbursements.
Should you have any questions or concerns, please contact:
Sharon D. Dixon
Grant Coordinator II
DFA/Intergovernmental Services
1515 W. 7th, Suite 400
Little Rock, AR 72203
501-682-5263
FX 501-682-5206
Congratulations once again on your award.
Doris R. Smith
Program Support Manager
DFA/ Intergovernmental Services
1515 W 7th
Little Rock AR 72201
501-682-5260
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2007
Department: Police
Division: Police
Program: Support Services
Date Requested
10/26/2007
Adjustment Number
Project or Item Added/Increased:
Recognize revenue from the 2007/08 Underage Drinking
Prevention Grant and the expenses to host a state wide
conference as provded by this grant.
Project or Item Deleted/Reduced:
None
Justification of this Increase:
These funds will allow the Fayetteville Police Department
to host an Underage Drinking Prevention Conference.
Justification of this Decrease:
Increase Expense Budget (Decrease Revenue Budget)
Account Name Account Number Amount Project Number
Contract services 1010 2900 5315 00
31,516 07036 1
Decrease Expense Budget (Increase Revenue Budget)
Account Name Account Number Amount Project Number
State Grants -Operational 1010 0001 4302 01
31,516 07036 1
Approval Signatures
Requested By Date
\\kALc \
Budget • . ger Date
Departm
Finance & Inte
Mayor
I $ervice
irector
Date
i—Z6-0
Date
_1114/L
Date
Budget Office Use Only
Type: A B C E
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
Greg Tabor
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
1141/2007
City Council Meeting Date
Agenda Items Only
Police
Division
Action Required:
Police
Department
City Council approve the acceptance of a grant from Alcoholic Beverage Control Enforcement to host a state
Underage Drinking Prevention Conference and approve a budget adjustment recognizing the revenue.
$31,516
Cost of this request
1010.2900.5315.00
Account Number
07036-1
Project Number
Budgeted Item
517,428.00
Category / Project Budget
463,172.00
Funds Used to Date
54,256.00
Remaining Balance
Budget Adjustment Attached
XXX
Underage Drinking
Prevention Conference
Program Category / Project Name
Program / Project Category Name
General
Fund Name
�b �� �� Previous Ordinance or Resolution #
Depart or Date
OD IlLgke
City Attorney ate
Finance and Internal Service Director
1- 4, a-7
Date
11/647
Mayor
Date
Original Contract Date:
Original Contract Number:
Received in City
Clerk's Office
Received in
Mayor's Office
Comments.
Revised April 16, 2007
To:
From:
Date:
Re:
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS POLICE DEPARTMENT
Mayor Dan Coody and members of the City Council
Greg Tabor, Chief of Police
October 31, 2007
2008 Underage Drinking Prevention Conference Grant Application
Recommendation: Staff recommends approval of the 2008 Arkansas Underage Drinking
Prevention Conference Grant Application.
Background: Underage drinking is a problem, not just in Fayetteville, but also throughout the
entire state. There has never been a State Underage Drinking Prevention Conference in
Arkansas. The Fayetteville Police Department has attended the National Underage Drinking
Prevention Conference in the past and is one of two law enforcement agencies in the state, which
have attended these conferences. We have learned many new ideas and practices from these
conferences and we have been able to implement some enforcement strategies to help us combat
underage drinking.
Discussion: The Fayetteville Police Department seeks to host the first Arkansas Underage
Drinking Prevention Conference with the assistance of the Arkansas Alcohol Beverage Control
Enforcement Office, the Pacific Institute of Research and Evaluation (P.I.R.E.), the Arkansas
State Police Highway Safety Office and Mothers Against Drunk Driving (M.A.D.D.). We are
anticipating approximately 150 participants to register and attend this two and one half day
conference. We are targeting Arkansas law enforcement as our primary audience. This grant is
through the Alcoholic Beverage Control Enforcement for the amount of $31,515.55. This grant
is a reimbursement grant.
Budget Impact: $31,516 will be added to Contract Services from the State Grant Account. A
budget adjustment is attached.
FAYETTEVILLE POLICE DEPARTMENT
100-A WEST ROCK STREET
FAYETTEVILLE, ARKANSAS 72701
(DELIVERIES) POLICE: 100-A WEST ROCK STREET 72701
PHONE: 479.587.3555 FAX: 479.587.3522
b (11.27.07) Clarice Pearman - Res. 197-07
From:
To:
Date:
Subject:
Attachments:
Clarice Pearman
Tabor, Greg
11.27.07 11:09 AM
Res. 197-07
197-07 ABC Grant Reimbursement.pdf
CC: Audit; Fell, Barbara
Chief:
Attached is a copy of the above resolution passed by City Council, November 20, 2007. I will forward your budget
adjustment to Budget & Research. If there is anything else needed for this item please let me know. Have a good day.
Thanks.
Clarice
Page 1 1
I (11.29.073 Clarice Pearman - Res. 197-07
•
Page
From:
To:
Date:
Subject:
Attachments:
Clarice Pearman
Tabor, Greg
11.29.07 9:29 AM
Res. 197-07
197-07 ABC Grant Reimbursement.pdf
CC: Audit; Fell, Barbara
Chief:
There was a mix up with the resolution from the City Attorney's office. Please replace Res. 197-07 ABC Grant
Reimbursement sent previously with the one attached. The money amount now matches the budget adjustment. Sorry for
the confusion. Have a good day.
Thanks.
Clarice