HomeMy WebLinkAbout19-07 RESOLUTIONRESOLUTION NO. 19-07
A RESOLUTION AWARDING BID # 07-02 AND APPROVING A
CONTRACT WITH WACHTER ELECTRIC IN THE AMOUNT OF
$52,568.00 FOR THE INSTALLATION OF LIGHTING AT THE
WALKER PARK BASKETBALL AND TENNIS COURTS;
APPROVING A 15% PROJECT CONTINGENCY IN THE
AMOUNT OF $7,885.00; AND APPROVING A BUDGET
ADJUSTMENT IN THE AMOUNT OF $10,900.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #07-02 and approves a contract with Wachter Electric in the
amount of $52,568.00 for the installation of fighting at the Walker Park Basketball
and Tennis Courts
Section 2.
hereby approves
Section 3.
hereby approves
That the City Council of the City of Fayetteville, Arkansas
a 15% project contingency in the amount of $7,885.00.
That the City Council of the City of Fayetteville, Arkansas
a Budget Adjustment in the amount of $10,900.00.
PASSED and APPROVED this 6th day of February, 2007.
APPROVED:
By:
ATTEST:
By: JatilA-e.-
SONDRA SMITH, City Clerk/Treasurer
CONTRACT
a inarl
THIS AGREEMENT, made and entered into on the ) day of datuary_ 2007, by and
between _Wachter Electric_, herein called the Contractor, and the City of Fayetteville,
Arkansas:
WITNESSETH:
That the Contractor, for the consideration hereinafter fully set out, hereby agrees with the City of
Fayetteville as follows:
1. That the Contractor shall furnish all the materials, and perform all of the work in manner
and form as provided by the following enumerated Specifications and Documents, which
are attached hereto and made a part hereof, as if fully contained herein and are entitled
Walker Park Tennis and Basketball Court Lighting, dated December 2006.
Advertisement for Bids
Instructions to Bidders
Bid and acceptance thereof
Performance Bond
Payment Bond
General Conditions
Supplemental Conditions
Specifications
Drawings (See Sheet Index below)
Sheet No. Description
1 Cover and Sheet Index
2 Site Plan and Details
3 Electrical Site Plan and Details
That the City of Fayetteville hereby agrees to pay to the Contractor for the faithful
performance of this Agreement, subject to additions and deductions as provided in the
Specifications or Bid in lawful money of the United States, the amount of:
$52,568.00_
3. The Work will be completed and ready for final payment in accordance with the General
Conditions within 60 days after the date when the Contract Time commences to run, as
provided in the Notice to Proceed.
4. Liquidated Damages: The City of Fayetteville and Contractor recognize that time is of
the essence of this Agreement and the City of Fayetteville will suffer financial loss if the
Work is not completed within the times specified in above, plus any extensions thereof
allowed in accordance with the General Conditions. They also recognize the delays,
expense, and difficulties involved in proving the actual loss suffered by the City of
Fayetteville if the Work is not completed on time. Accordingly, instead of requiring any
such proof, the City of Fayetteville and Contractor agree that as liquidated damages for
delay (but not as a penalty) Contractor shall pay the City of Fayetteville Two Hundred
FY062195 Walker Park Tennis and Basketball Court Lighting Section 00500 - 1
Dollars ($200.00) for each day that expires after the time specified in Paragraph 3 for
completion and readiness for final payment.
5. That within 30 days of receipt of an approved payment request, the City of Fayetteville
shall make partial payments to the Contractor on the basis of a duly certified and
approved estimate of work performed during the preceding calendar month by the
Contractor, LESS the retainage provided in the General Conditions, which is to be
withheld by the City of Fayetteville until all work within a particular part has been
performed strictly in accordance with this Agreement and until such work has been
accepted by the City of Fayetteville.
6. That upon submission by the Contractor of evidence satisfactory to the City of
Fayetteville that all payrolls, material bills, and other costs incurred by the Contractor in
connection with the construction of the work have been paid in full, final payment on
account of this Agreement shall be made within 60 days after the completion by the
Contractor of all work covered by this Agreement and the acceptance of such work by the
City of Fayetteville.
7. It is further mutually agreed between the parties hereto that if, at any time after the
execution of this Agreement and the Surety Bond hereto attached for its faithful
performance and payment, the City of Fayetteville shall deem the Surety or Sureties upon
such bond to be unsatisfactory or if, for any reason such bond ceases to be adequate to
cover the performance of the work, the Contractor shall, at his expense, within 5 days
after the receipt of notice from the City of Fayetteville, furnish an additional bond or
bonds in such form and amount and with such Surety or Sureties as shall be satisfactory
to the City of Fayetteville. In such event, no further payment to the Contractor shall be
deemed to be due under this Agreement. until such new or additional security for the
faithful performance of the work shall be furnished in manner and form satisfactory to
the City of Fayetteville.
8. Changes, modifications, or amendments in scope, price or fees to this contract shall not
be allowed without a prior formal contract amendment approved by the Mayor and the
City Council in advance of the change in scope, cost or fees.
9. This contract will be interpreted and enforced according to the laws of the State of
Arkansas..
10. City contracts and documents prepared while performing city contractual work are subject to
the Arkansas Freedom of Information Act. If a Freedom of Information Act request is
presented to the City of Fayetteville, the Contractor will do everything possible to provide
the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of
Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs
pursuant to the FOIA may be assessed for this compliance.
FY062195 Walker Park Tennis and Basketball Court Lighting Section 00500 - 2
•
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date
first above written, in three (3) counterparts, each of which shall, without proof or accounting for
the other counterpart be deemed an original Contract. �
1 f �+Pr..1/
�/
Jnr E. i.,J 1 1. ...
CONTRACTOR I
SEAL.
WITNESSES:
ATTEST:
�,.`"RK%TRI."''�., City Clerk
GE . eq
zo. 'A:
: FAYETTEVILLE • 5.
1#14/1,VTOA C;O.•.
By J ii I
P` j..3- t'\rkr .r Ar'KantKsA em..‘
Title
By
CITY OF FAYETTEVILLE, ARKANSAS
OWNE
Mayor Coody
.FY062195 Walker Park Tennis and Basketball Court Lighting
Section 00500 - 3
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2007
Department: Operations
Division: Parks & Recreation
Program: Parks Development Capital
Date Requested
1/8/2007
Adjustment Number
Project or Item Added/Increased:
$10,900 is requested in the Park Improvements account
in the Neighborhood Park Development project.
t`/
Project or Item Deleted/Reduced:
None. This adjustment is to recognize $10,900 in the
Greenspace Fees SE revenue account.
Justification of this Increase:
Funding will be used for Walker Park Basketball and
Tennis Court Lighting.
Justification of this Decrease:
The Parks & Recreation Advisory Board on January 8,
2007 approved $10,900 of greenspace fees to assist with
this project.
Increase Expense Budget (Decrease Revenue Budget)
Account Name Account Number Amount Project Number
Park improvements
Account Name
2250 9255 5806 00 10,900 02013 6
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
Greenspace Fees SE
Project Number
2250 0925 4419 03 10,900 02013 6
Approval Signatures
fequested By
G/l
Budget Manager
f eta )/
Date
A50
Date
Department Director Date
Finance & Interpa1 Services Director Date
Mayor
ate
Budget Office Use Only
Type: A B C E
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
Connie Edmonston/David Wrigh
Submitted By
TL
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
2/6/2007
City Council Meeting Date
Parks & Recreation
Division
Action Required:
Res
/6
cialdkv
Operations
Department
A resolution awarding Bid #07-02 to Wachter Electric, in the amount of $52,568 with a 15% project contingency of
$7,885 for a total of $60,453; and approving a project budget adjustment in the amount of $10,900 recognizing
greenspace revenue fees.
60,453.00
Cost of this request
2250.9255.5806.00
Account Number
02013.6
Project Number
Budgeted Item
65,900.00 Walker Basketball/Tennis Lights
Category / Project Budget
Program Category / Project Name
3,595.00 Neighborhood Park Development
Funds Used to Date Program / Project Category Name
$ 62,305.00
Parks Development Capital
Remaining Balance Fund Name
Budget Adjustment Attached
•
reAte
Departmenttor
Date
City Attorney Date
d7
Finance and Internal Service Director
Mayor
-23-07
Date
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in Ci
ClerkOffice
Received in Mayor's Office
Comments:
City Council Meeting of February 6
CITY COUNCIL AGENDA MEMO
To: Mayor Dan Coody and City Council
Throe Gary Dumas, Operations Director y
Connie Edmonston, Parks and Recreation DirectorC :
From: David Wright, Recreation Superintendent
Date: January 18, 2007
Subject: Walker Park Tennis / Basketball Court Lighting
RECOMMENDATION
Parks and Recreation Staff recommends that City Council approve a resolution awarding
Bid 07-02 and approving contract with Wachter Electric in the amount of $52,568 with a
15% project contingency of $7,885 for a total project cost of $60,453 for the installation
of lights at Walker Park Tennis and Basketball Courts. Also approve a budget adjustment
in the amount of $10,900 recognizing Park Land Dedication Ordinance revenue fees.
BACKGROUND
Walker Park, a 64 acre park located at 10 W. 15th Street, has witnessed many
improvements in the last several years. These improvements include a new mural, entry
sign, walking trail and renovated tennis and basketball courts. The renovation of the
basketball and tennis, along with other improvements, have increased the use of this park
by Fayetteville residents. This increase in use, along with requests from citizens, caused
the need for Parks and Recreation to install lighting at the basketball and tennis courts.
DISCUSSION
One of the recent improvements at Walker Park includes the renovation of the tennis and
basketball courts. This renovation included resurfacing and stripling the courts; new
• tennis fencing and nets; and new basketball goals and nets. Since the renovation, the use
of this facility has increased. These recreation elements are used daily until dark.
In 2005, the community requested lights be installed at this facility for evening play.
Parks and Recreation -immediately responding by placing the project in the Capital
Improvement Budget approved by Parks and Recreation Advisory Board and City
Council in December 2005.
Four bids were received. Parks and Recreation Staff recommends giving the bid to the
lowest bidder, Wachter Electric. The lights that Wachter Electric will install include a
horizontal lens with spill/glare optics and visor, meeting all the requirements of the
Fayetteville Lighting Ordinance. The fixture's bulb has an internal and external visor
directing light onto the court(s) and away from neighboring properties. The lights will
feature a timer, much like the tennis lights at Wilson Park, where they will not have the
ability to be on past the time the park closes at 11:OOpm. The difference in this timer and
the ones at Wilson Park is a device that people can tum on the lights for use. This means
that when nobody is using the courts, the lights will not turn on.
City Council Meeting of February 6
This project was first bid in July 2006. However the lowest bid submitted was $74,858.
Parks and Recreation Staff worked with Purchasing to complete this project within its
respective budget. After looking at many options; McClelland Engineers was hired to re-
write the specifications.
. BUDGET .IMPACT
The original contract for this project is $52,568, with a 15% project contingency of
$7,885 for a total cost of $60,453. This money is being funded through the Park
Development Fund and the Park Land Dedication Ordinance Fund.
Attachments:
Contract with Wachter Electric
Budget Adjustment
Bid Tabulation
RESOLUTION NO.
A RESOLUTION AWARDING BID #07-02 AND APPROVING A
CONTRACT WITH WACHTER ELECTRIC IN THE AMOUNT OF
$52,568.00 FOR THE INSTALLATION OF LIGHTING AT THE
WALKER PARK BASKETBALL AND TENNIS COURTS;
APPROVING A 15% PROJECT CONTINGENCY IN THE
AMOUNT OF $7,885.00; AND APPROVING A BUDGET
ADJUSTMENT IN THE AMOUNT OF $10,900.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #07-02 and approves a contract with Wachter Electr,� tic,� the
amount of $52,568 00 for the installation of lighting at the Walken Pa BAasketball
and Tennis Courts.
Section 2. That the City Council of the i 7 .f Fayetteville] \rkansas
hereby approves a 15% project contingency in the amount of/ 7,885.00
Section 3. That the City Cou cJI
hereby approves a u get^Adjustment n t
of Fa>ettevilleArkansas
$10,900.00
PASSED andAPPROVED this;6t1 da
By
0
ATTEST:
ary, 2007.
By:
SONDRA SMITH, City Clerk/Treasurer
(2.8.07 Clarice Pearman - Wachter Electric Page )
From: Clarice Pearman
To: Edmonston, Connie' Wright, David
Date: 2.8.07 11:37 AM
Subject: Wachter Electric
David/Connie:
The City Council passed a resolution approving a contract with Wachter Electric. In preparing the resolution for signature I
noticed that your budget adjustment does not have complete signatures before I can get the mayor's signature. The
Department Head and Finance Director signature are needed before I get the mayor to sign the resolution and budget
adjustment. Please come by and obtain these signature so that we can continue processing the resolution.
Have a good day.
Thanks.
Clarice
Clarice Buffalohead-Pearman, CMC
City Clerk/Treasurer Division
113 West Mountain
Fayetteville, AR 72701
479-575-8309
cpearman@ci.fayetteville.ar.us
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Multi-Craft Contractors, Inc.
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
„7m7
'O 0 CO -4 Cl N a W N
Requester:
David Wright _.
Address:
$
City Of Fayetteville
(Not a Purchase Order)
i 1i
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co
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7
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CD
Installation of Lights at
Walker Park
1 Description
c
0)
q
IVendor Name " '� �'
,: _.. •eWedhter.Electric. -.. i .. ,;�,:
5
ea
Unit of Issue
cnET
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52,568.00
Unit Cost
a
co
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m
O
O
Extended Cost
2250.9255.5806.00
Account Numbers
Requester's Employee #:
707
Zip Code: Ship to code:
75
Fob Point:
Subtotal: $52,568.00
Tax: $4,862.54
Total: $57,430.54
tO
ProjecUSubproject #
Requisition No.: Date:
411212006
N.0 Number: Expected Delivery Uate:
Mail
'Yes:_ No:_x_
Taxable Quotes Attached
Yes: No: Yes: No:
Divis// 0cMo Head Approval:
(.22/(%[ Qi 4 r
Exte ion:
481
'Inventory #
(Fixed Asset #
(2.14.07) Clarice Pearman - Res. 19-07
From:
To:
Date:
Subject:
Attachments:
CC:
Connie/David:
Attached is a copy of the above resolution passed by City Council, February 6, 2007 regarding Wachter Electric. I will
forward to you via interoffice mail two of three original agreements. Also, your original budget adjustment will be forward
to Budget & Research and the purchase requisition will be forwarded to Purchasing Division.
Have a good day.
Thanks.
Clarice
•
Clarice Pearman
Edmonston, Connie; Wright, David
2.14.07 1:31 PM
Res. 19-07
19-07 Wachter Electric.pdf
Audit; Fell, Barbara; Vice, Peggy
Clarice Buffalohead-Pearman, CMC
City Clerk/Treasurer Division
113 West Mountain
Fayetteville, AR 72701
479-575-8309
cpearman@ci.fayetteville.ar.us
Connie Edmonston
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
Contracts
n/a
City Council Meeting Date
Parks and Recreation
Division
Action Required:
Operations
Department
Approving Change Order #1 - for Walker Park Tennis / Basketball Court Lighting Project, in the amount of $2,300
allowing for the installation of Musco's Green Structure Lights.
$2,300.00
Cost of this request
2250.9255.5806.00
Account Number
02013.6
Project Number
Budgeted Item
65,900.00
Category/Project Budget
4,227.00
Funds Used to Date
61,673.00
Remaining Balance
Budget Adjustment Attached
Walker Basketball/Tennis Lights
Program Category / Project Name
Neighborhood Park Development
Program / Project Category Name
Parks Development Capital
Fund Name
•
Department
a
'rector
s4.
City Attorne
2.20' O7
Date
74
2-21—°-7
Finance and Internal Service Director
4
Mayor
Comments:
Date
2-4.5767
Date
Previous Ordinance or Resolution #
Original Contract Date.
Original Contract Number:
Received in City
`ao
e
19
Received in Mayor's Office
tia-}nWiea.
PARKS & RECREATION
1455 S. Happy Hollow Road
Fayetteville, AR 72701
To: Mayor Dan Coody and City Council
Thru: Gary Dumas, Operations Director
Connie Edmonston, Parks and Recreation Director
From: 't David Wright, Recreation Superintendent
Date: February 12, 2007
Subject: Walker Park Tennis / Basketball Court Lighting — Change Order 1
RECOMMENDATION
Parks and Recreation Staff recommends approving Change Order #1 for Walker Park Tennis /
Basketball Court Lighting Project, in the amount of $2,300, allowing for the installation of
Musco's Green Structure Lights.
BACKGROUND
Walker Park, a 64 acre park located at 10 W 15th Street, has witnessed many improvements in
the last several years. These improvements include a new mural, entry sign, walking trail and
renovated tennis and basketball courts. The renovation of the basketball and tennis, along with
other improvements, have increased the use of this park by Fayetteville residents. This increase
in use, along with requests from citizens, caused the need for Parks and Recreation to install
lighting at the basketball and tennis courts.
When this project first bid in Summer 2006, the specifications indicated Musco Green Structure
Lights to be installed. This particular structure provides more than 50% of energy savings over
standard lighting structures and has 50% less spill and glare. However, when bids were
submitted the cost of the project was more than $25,000 over the project budget.
After meeting with several different contractors and discussing different options, Parks and
Recreation decided re -write the specifications allowing bidders to submit lights from other
manufacturers. Wachter Electric was the low bidder at $52,568. After the bid was awarded,
Wachter Electric brought to Parks and Recreation Staff the option of upgrading the submitted
Hubbel Lights to the Musco Green Structure Lights. The additional cost is only $2,300 more
than the original contract price and will provide the City an upgrade in lighting features as well
as a more energy efficient light.
DISCUSSION
The Musco Green Strucutre Lights are generally known as one of the best products in sports
lighting. As stated before, the Tight reduces spill and glare by as much as 50%, meaning the
neighbors of the park should not notice any difference with the new lighting around the courts.
Most importantly, these lights provide more than 50% energy
savings when compared to other sport lighting fixtures. Estimates say the City of Fayetteville
should save more than $2,500 on an annual basis in utility costs In addition, the Musco light
provide a 10 year warraranty, compared to a 7 year warranty with the Hubbell lighting fixtures.
BUDGET IMPACT
The onginal contract for this project is $52,568, with a 15% project contingency of $7,885 for a
total cost of $60,453. This was the amount approved in Resolution 19-07. The $2,300 increase
in this cost is within the project contingency.
Attachments:
Change Order Form
Contract with Wachter Electric
Musco Bill of Material
Resolution 19-07
01/18/2007 12:28 4053212423 MUSCO SOUTH REGION
0000
m
Musco Lighting
Oklahoma
201 Ridge Lake Blvd
Norman, Oklahoma
73071
Facsimile Transmittal
To:
David Johnson
Wachter Electric
From; Mike Cook
PAGE 01
Local : 405-321-2886
Toll Free:
1-888-966-8726
Fax 405-321-2423
Phone; 479-751-3600
PaRasp including cover
:me 479-927-4843
Date: January 18, 2007
Re:
Walker Park TE & 8K
ec
David,
I have attached a copy of the quote that we talked about
Delivery to the Job Site; 4 Weeks or less from the release of the order
I have put a packet of information together and will be mailing it out today. Hopefully, you should
receive it on Friday.
If you have any questions or need any additional information, please call.
ank you for considering Musco for your sports -lighting needs.
ike
1
•
01/18/2007 12:28 4053212423
Existing
SNI Condaions
prestressed
Concrete Base
MUSCO SOUTH REGION
DlamelmH
Hofer
PAGE 02
Welker Park Tennt&Basketball
Repreeentative:
Mike Cook
pretied #:
110041
If
(Drawing tint to state)
NOTE:
Foundation design based on
assumed soil conditions of Class
5 Material per IBC 2000/2003
Edition, Chapter 18, Section 1804
S 1806, Table 1804.2.
Concrete backfill must have a
minimum compressive strength
of 3000 psi alter 28 days.
•Weight of steel polo and fixtures.
COPVRklin (C) MUSCOt1GHTUla, INF IPA 11el
WSW repmd ueed M wild, or part MtlpJtMlpen
anent at Mime Light*. be
Pole Locative
11 Fixtures
per Polo
Base
Weight
Hole
Dlamoter
Book rill
Quantity
Burial.
Depth
Dressed Pole
Weight*
Bl, Tl -T4
2
1030
30"
1.3yds
8'
t393Ibs
•Weight of steel polo and fixtures.
COPVRklin (C) MUSCOt1GHTUla, INF IPA 11el
WSW repmd ueed M wild, or part MtlpJtMlpen
anent at Mime Light*. be
81/18/2007 12:28 4653212423
MUSCO SOUTH REGION
PAGE 03
Walker Park TE/BK Courts
Fayetteville, AR
Date: Jan 18, 2007
To: David Johnson
Equipment Description
Light Structure Greenm System delivered to your site in Five Easy Plecesw
• 5 - Pre -cast concrete bases
• 5 - 40' MH Galvanized steel poles
• 5 - UL Listed remote electrical component enclosures
• 5 - Pole length wire harness
• 10 -1500 Watt Metal Halide Factory -aimed and assembled luminaries
• Arkansas Stamped Structural Design by Licensed Structural Engineer
Also Includes:
• Energy savings of more than 5O% over standard lighting system
• 50% less spill and glare Tight than Musco's prior industry leading technology
• 10 -Year warranty including ten years parts, two years labor. Lamps are warranted for two years, with the
first year Including lamps and labor, and the second year lamps only
Musco Is not providing:
• The Photo Electric Switch
• GEC! Receptacle
• Push Button SW
• Any signage
• Contactor Cabinet
Sales tax, labor, and unloading of the equipment is not Included as part of this quote.
Pricing furnished is effective for 60 days unless otherwise noted and is considered confidential.
Divulging technical or prtcng information to competitive vendors will insult in removal from the bld list
1
•
01/18/2007 12:28 4053212423
Payment Terms
MUSCO SOUTH REGION PAGE 04
Payment of 25% of the contract price Is required with order, The contract balance is due no later than 30 days
alter invoice date.
Late payment will be subject to service charges of 1 Ya% per month (18% APR).
Musco will attempt to coordinate shipment so that delivery corresponds with the customer's payment schedule. It
will be the responsibility of the whotesater to ensure that Musco Is aware of this delivery timeframe. We will
expect payment within the terns described above unless them is a written statement from Musco's corporate
headquarters stating the acceptance of different terms.
Delivery to the fob Site from the lime of order, submittal approval, and confirmation of order details
Including voltage and phase, pole locations is approximately 90 days. Due to the built-in custom light
control per luminaire, pole locations need to be confined prior to production. Changes to pole
locations atter the product Is sent to production could result in additional charges.
Notes
Quote is based on:
• Shipment of entire project together to orte location
• Field size of 181' x 114' for tennis and basketball
• 240 Volt, single Phase electrical system requirement
• Structural code and wind speed = 2003, IBC, 90 MPH Exposure C.
• Confirmation of pole locations prior to production
Thank you for considering Musco for your sports-Ilghting needs, Please contact me with any questions.
^1Obek-
Mike Cook
Field Sales Representative
Museo Sports Lighting
Phone: 1-808-966.8726
Fax: 405421-2423
Cell: 405-834-0633
E-mail: mlke.cook@musco.com
Welker Park. TE & BK Page 2 o2
.41
01/18/2007 12:28
4053212423
MLISCO SOUTH REGION
PAGE 05
Light•Stafiure
unequaled performance ..
for your budget, for the environment.
New Technology
• Guts operating costs in half
• Reduces spill IIght by 50%
• Includes system monitoring and
remote on/off control services
• Provides constant light levels
Same 5 Easy Pieces'"
• Complete system from
foundation-to-poletap
• Factory wired, aimed and tested
• Fast, trouble-free installation
• Comprehensive corrosion package
Now covered by
9 To„uazs~
25 -Year Warranty & Maintenance Program
Provides 25 years of trouble-free
lighting equipment operation,
including parts, labor and group
lamp replacement
We Make It Happen.
800/825-6030
www.musco.com
e-mail: lighting@musco.com
lama eiNetmknaW a ana.nm pmpCpe try amprmem d the' oltimrp us Palm= u557p1:.ite3: .7a'85771 'MEM 43473C1:465171m 50755a
5154551; 5151PAZQI KM rite0115377511:$a1E:523711:612CT7eC 37;57011it $200,45:5aWI: warn Martexam; =on Oma:
2110311.:90111 m41ii237$/®R•91 EFL 4iC1.. 'vl� 1p1 M.atm pa p.6.•�01t 7A15ata:.'V58Zfiy
1. Paletop Luminaire
Assembly
2. Wire Homos=
3. Galvanized Steel Pale
4. Electrical Components
Enclosure
5 Precast ConereteBase
All you odd Is:
• Grounding rod and
connection to system
grounding lug
• Concrete backfill
• Underground wiring
• Service entrance
01585, 2005 Mtmco Ugltrq • &210.1
J
•
01/18/2007 12:28 4053212423
Light•Strructure
resse-aekii,
Ulanq hole
Horizontal des
Prestressed
steel cables
MUSCO SOUTH REGION
Steel
reinforce gam Condudadapler plate
PAGE 06
Pre -cast Concrete Base
W7reway
Top tapers dawmca,d
to hollow center
Epogl coadng on end
Tapered eppersenion for
sIip•fit wflh steel pole
FWdhole, above grade
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We Make It Happen.
800/825-6030
www.rnusco.com
lightlng@musco.com
RESOLUTION NO. 19-07
A RESOLUTION AWARDING BID # 07-02 AND APPROVING A
CONTRACT WITH WACHTER ELECTRIC IN THE AMOUNT OF
$52,568.00 FOR THE INSTALLATION OF LIGHTING AT THE
WALKER PARK BASKETBALL AND TENNIS COURTS;
APPROVING A 15% PROJECT CONTINGENCY IN THE
AMOUNT OF $7,885.00; AND APPROVING A BUDGET
ADJUSTMENT IN THE AMOUNT OF $10,900.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #07-02 and approves a contract with Wachter Electric in the
amount of $52,568.00 for the installation of lighting at the Walker Park Basketball
and Tennis Courts.
Section 2. That the City Council of the City of Fayetteville,
hereby approves a 15% project contingency in the amount of $7,885.00.
Section 3. That the City Council of the City of Fayetteville,
hereby approves a Budget Adjustment in the amount of $10,900.00.
PASSED and APPROVED this 6e day of February, 2007.
APPROVED:
ATTEST:
By:d/. ���� �/ By
AN COO Y, May,
1
Arkansas
Arkansas
�> e'a\TY Oc' p
U• • �-
: FAYETTEVILLE •
:9sy9nKatJSG•`5 4
SONDRA SMITH, City Clerk/Treasurer
CONTRACT
THIS AGREEMENT, made and entered into on the day of � r ' 2007, by and
between _Wachter Electric, herein called the Contractor, and the City of Fayetteville,
Arkansas:
WITNESSETH:
That the Contractor, for the consideration hereinafter fully set out, hereby agrees with the City of
Fayetteville as follows:
1. That the Contractor shall furnish all the materials, and perform all of the work in manner
and form as provided by the following enumerated Specifications and Documents, which
are attached hereto and made a part hereof, as if fully contained herein and are entitled
Walker Park Tennis and Basketball Court Lighting, dated December 2006.
Advertisement for Bids
Instructions to Bidders
Bid and acceptance thereof
Performance Bond
Payment Bond
General Conditions
Supplemental Conditions
Specifications
Drawings (See Sheet Index below)
Sheet No. Description
1 Cover and Sheet Index
2 Site Plan and Details
3 Electrical Site Plan and Details
2. That the City of Fayetteville hereby agrees to pay to.the Contractor for the faithful
performance of this Agreement, subject to additions and deductions as provided in the
Specifications or Bid in lawful money of the United States, the amount of:
_$52,568.00_
3. The Work will be completed and ready for final payment in accordance with the General
Conditions within 60 days after the date when the Contract Time commences to run, as
provided in the Notice to Proceed.
4. Liquidated Damages: The City of Fayetteville and Contractor recognize that time is of
the essence of this Agreement and the City of Fayetteville will suffer financial loss if the
Work is not completed within the times specified in above, plus any extensions thereof
allowed in accordance with the General Conditions. They also recognize the delays,
expense, and difficulties involved in proving the actual loss suffered by the City of
Fayetteville if the Work is not completed on time. Accordingly, instead of requiring any
such proof, the City of Fayetteville and Contractor agree that as liquidated damages for
delay (but not as a penalty) Contractor shall pay the City of Fayetteville Two Hundred
FY062195 Walker Park Tennis and Basketball Court Lighting Section 00500 - 1
Dollars ($200.00) for each day that expires after the time specified in Paragraph 3 for
completion and readiness for final payment.
i. That within 30 days of receipt of an approved payment request, the City of Fayetteville
shall make partial payments to the Contractor on the basis of a duly certified and
approved estimate of work performed during the preceding calendar month by the
Contractor, LESS the retainage provided in the General Conditions, which is to be
withheld by the City of Fayetteville until all work within a particular part has been
performed strictly in accordance with this Agreement and until such work has been
accepted by the City of Fayetteville.
5. That upon submission by the Contractor of evidence satisfactory to the City of
Fayetteville that all payrolls, material bills, and other costs incurred by the Contractor in
connection with the construction of the work have been paid in full, final payment on
account of this Agreement shall be made within 60 days after the completion by the
. Contractor of all work covered by this Agreement and the acceptance of such work by the
City of Fayetteville.
7. It is further mutually agreed between the parties hereto that if, at any time after the
execution of this Agreement and the Surety Bond hereto attached for its faithful
performance and payment, the City of Fayetteville shall deem the Surety or Sureties upon
such bond to be unsatisfactory or if, for any reason such bond ceases to be adequate to
cover the performance of the work, the Contractor shall, at his expense, within 5 days
after the receipt of notice from the City of Fayetteville, furnish an additional bond or
bonds in such form and amount and with such Surety or Sureties as shall be satisfactory
to the City of Fayetteville. In such event, no further payment to the Contractor shall be
deemed to be due under this Agreement until such new or additional security for the
faithful performance of the work shall be furnished in manner and form satisfactory to
the City of Fayetteville.
8. Changes, modifications, or amendments in scope, price or fees to this contract shall not
be allowed without a prior formal contract amendment approved by the Mayor and the
City Council in advance of the change in scope, cost or fees.
9. This contract will be interpreted and enforced according to the • Laws of the State of
Arkansas...
10. City contracts and documents prepared while performing city contractual work are subject to
the Arkansas Freedom of Information Act. If a Freedom of Information Act request is
presented to the City of Fayetteville, the Contractor will do everything possible to provide
the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of
Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs
pursuant to the FOIA may be assessed for this compliance.
FY062195 Walker Park Tennis and Basketball Court Lighting Section 00500 - 2
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date
first above written, in three (3) counterparts, each of which shall, without proof' or accounting for
the other counterpart be deemed an original Contract. t JC-
.
�I
U �t n4l�T�nr �LeirI1_ �
CONTRACTOR
SEAL:
WITNESSES:
ATTEST:
City Clerk
•
By
Pra6kJ- I"\qn.1'.r /�rkcvns.a D .:5
Title
CITY OF FAYEI-t'EVILLE, ARKANSAS
OWNE
Mayor Coody
.FY. 062195 Walker Park Tennis and Basketball Court Lighting Section 00500 - 3
CHANGE ORDER
Order No.
Date:
1
February 8, 2007
Agreement Date: February 8, 2007
NAME OF PROJECT: WALKER PARK TENNIS & BASKETBALL COURT LIGHTING
OWNER: CITY OF FAYETTEVILLE PARKS & RECREATION
CONTRACTOR: WACHTER ELECTRIC COMPANY
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Install Musco Lighting System
Justification:
1. At request of Owner.
Add cost of $ 2,300.00 to contract.
Change to CONTRACT PRICE.
Original CONTRACT PRICE: $ 52,568.00
Current CONTRACT PRICE adjusted by previous CHANGE ORDERS: $ 52,568.00
The CONTRACT PRICE due to this CHANGE ORDER will be (increased) (decreased) by: $ 2,300.00
The new CONTRACT PRICE including this CHANGE ORDER will be: $ 54,868.00
Change to CONTRACT TIME:
The CONTRACT TIME will be (increased) (decreased) by: 0 calendar days.
Approvals Required:
To be effective this Order must be approved by the Owner if it changes the scope or objective or the
PROJECT, or as may otherwise be required by the GENERAL CONDITIONS.
Requested by:
acchter Electric Company
Recommended by: �
Mc IIffin.
Approved by:��l.
Dan ►.ody
Mayor, of ayetteville
Date
414- /07
ate
C:\Documents and Settings\rmoser\Local Settings\Temporary Internet Files\OLK61\Walker Park Lighting - Change Order 1 doc
Date
Patti
(2.27.07) Clarice Pearman - Wachter Electric
From:
To:
Date:
Subject:
Attachments:
Clarice Pearman
Edmonston, Connie
2.27.07 12:22 PM
Wachter Electric
02.23.07 Wachter Electric CO1.pdf
CC: Audit
Connie:
Attached is a copy of Change Order No. 1 for Wachter Electric regarding the park lighting projects. I will forward to you
two of three original change order via Interoffice mail. Please let me know if anything else is needed.
Thanks.
Clarice
Clarice Buffalohead-Pearman, CMC
City Clerk/Treasurer Division
113 West Mountain
Fayetteville, AR 72701
479-575-8309
cpearman@ci.fayetteville.ar.us