HomeMy WebLinkAbout18-07 RESOLUTIONRESOLUTION NO. 18-07
A RESOLUTION AWARDING BID # 07-01 AND APPROVING
THE PURCHASE OF LIGHT FIXTURES AND POLES FROM
ILLUMINETRICS, AUTHORIZED AGENTS FOR DYNAMIC
LIGHTING AND W. J. WHATLEY IN THE AMOUNT OF
$42,840 00 FOR SCULL CREEK TRAIL; AND APPROVING A
BUDGET ADJUSTMENT IN THE AMOUNT OF $215,034.00 TO
RE -BUDGET 2006 PROJECT BUDGET.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid # 07-01 and approves the purchase of light fixtures and poles
from Illuminetncs, authorized agents for Dynamic Lighting and W. J. Whatley in
the amount of $42,840.00 for Scull Creek Trail.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a Budget Adjustment in the amount of $215,034.00 to re -budget
2006 Project Budget.""RiV........,
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PASSED and APPROVED this 6th day of February, 2007.
ATTEST:
By:&
SONDRA SMITH, City Clerk/Treasurer
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City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2007
Department: Sales Tax Capital Improvements
Division:
Program:
Date Requested
2/6/2007
Adjustment Number
Project or Item Added/Increased:
$215,034 into the ScullCreek Trail capital project.
Project or Item Deleted/Reduced:
None. $215,034 from the remaining 2006 Project Budget.
Justification of this Increase:
The funding is a reappropriation of unexpended 2006
Project Funds. The total project budget does not change
with this adjustment.
Justification of this Decrease:
The funds are from Wilson Springs as approved by City
Council on 4/12/2005. The funds are remaining 2006
Project Funds to be rebudgeted.
There.is no use of reserves for this adjustment.
Increase Expense Budget (Decrease Revenue Budget)
Account Name
Account Number
Trails 4470 9470
Account Name
5814 05
Amount Project Number
215,034 05039 1
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
Use of fund balance
4470 0947
4999 99 215,034
Project Number
val Signatures
Requested
Manager
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ate
234?
Date
1.6P
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De. rtment . -c or Date
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Finance & I t nal Servie¢s Director
Mayor
Date
Date
Budget Office Use Only
Type: A B C ( D E
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
•
Initial Date
Initial Date
Initial Date
Matt Mihalevich
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
2/6/2007
City Council Meeting Date
Engineering
Division
Action Required:
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b y l) 4 s1 Ce
Operations
Department
A resolution awarding Bid #07-01 and approving the purchase of light fixtures and poles from Illuminetrics,
authorized agent for Dynamic Lighting and W.J. Whatley, in the amount of $42,840.00 for Scull Creek Trail. Appeuved
o4 A QuarNet 4d.3vstsof 9 215,034/ 7410 ebuP7 2006 Project QMdde-T.
42,840.00
Cost of this request
y v'» let wo
484976699.5814.05
Account Number
05039
$
650,500.00
Category / Project Budget
484,035.00
Scull Creek Trail Corridor
Program Category / Project Name
Capital
Funds Used to Date Program / Project Category Name
$ 166,465.00
Project Number Remaining Balance
Budgeted Item
X
Budget Adjustment Attached I ){ 1
General
Fund Name
Department
City Atto ney
Finance and Internal Service Director
Mayor
1-15•01
Date
I�7747
Date
f 23-07
Date
ate
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City Clerk's Office
(ENTEREDD�
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Received in Mayor's Office
Comments:
City Council Meeting of February 6, 2007
Agenda Item Number
CITY COIJNCII, AGENDA MEMO
To: Mayor and City Council
Thru: Gary Dumas, Director of Operations
Ron Petrie, Director of Engineering
From: Matt Mihalevich, Trails Coordinator
Date: January 18th, 2007
Subject: Scull Creek Trail Lighting Bid approval.
RECOMMENDATION
Approval of a resolution authorizing the award of Bid #07-01 and approving the purchase
of light fixtures and poles from "Illuminetrics", authorized agent for Dynamic Lighting,
Inc. and W.J. Whatley, Inc in the amount of $42,840.00 for Scull Creek Trail.
BACKGROUND
Construction of the first section of Scull Creek Trail is complete from Fulbright
Expressway south to Gordon Long Park. As part of the trail construction, electrical
conduit and wiring has been installed for 36 fights spaced at 100 foot intervals along this
0.7 mile section of trail. Due to the central location and anticipated high use of Scull
Creek Trail, lighting is planned for the entire 4.5 mile length, from Mud Creek Trail to
Wilson Park. The lights will increase the safety of the trail and extend the use of the trail
as an alternative transportation route during the winter months for morning and evening
commutes.
DISCUSSION
The style of light and pole was chosen as a cost effective option compared to the more
decorative, Dickson street style lights used along Frisco Trail. The Frisco Trail lights and
pole cost $2,094 each, compared to the proposed Dynamic light and pole at $1,190,
resulting in a savings of $35,544 for 36 lights. Staff also feels the Dickson Street -style
lighting should be reserved for the Dickson Street and downtown areas to enhance the
uniqueness of these areas, with the more contemporary lighting style used along trails in
the other parts of the City. This fighting style also complies with the City of Fayetteville
lighting ordinance and the International Dark -Sky Association standards (See picture
below).
The light fixtures and poles were advertised on December 19th, 2006 as bid number 07-
01; official bids were received and opened on January 1 lth, 2007. The official bid tab is
attached.
Four bids were submitted and the results are as follows, excluding light bulb cost:
1.) CED — Springdale
2.) Graybar Electric
$48,152.52
$49,166.28
TRAIL LIGHTING STYLE
3.) "Illuminetrics" $42,840.00
4.) Upchurch Electrical Supply Co. $47,664.00
D142 Series Dynamic Lighting, Inc.
Model #PT40 / D142-RFS22 / 175MH — 240v / BLK / HR3-GL
Direct Bury 12' Whatley X1145 fiberglass pole with base
Model #ST45-D1OM -12 DE-BLK-40 -45
12'
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kr- 16" -oil
RESOLUTION NO.
A RESOLUTION AWARDING BID #07-01 AND APPROVING
THE PURCHASE OF LIGHT FIXTURES AND POLES FROM
ILLUMINETRICS, AUTHORIZED AGENTS FOR DYNAMIC
LIGHTING AND W. J. WHATLEY IN THE AMOUNT OF
542,840.00 FOR SCULL CREEK TRAIL.
BE IT RESOLVED BY THE CITY COUNCIL OF THE. CITY
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of ayeifeville, A kansas
hereby awards Bid #07-01 and approves the purchase of light:fixtures .nd poles
from Illuminetrics, authorized agents for D amic Lighting c W. J. Whitley in
the amount of $42,840.00 for Scull Creek Ti ilk
PASSED and<AI'PROVE
2007.
APPROVED
By.
By:
SONDRA SMITH, City Clerk/Treasurer
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Bid 07-01, Scull Creek Trial Lighting Equipment
RESOLUTION NO.
A RESOLUTION AWARDING BID #07-01 AND APPROVING
THE PURCHASE OF LIGHT FIXTURES AND POLES FROM
ILLUMINETRICS, AUTHORIZED AGENTS FOR DYNAMIC
LIGHTING AND W. J. WHATLEY IN THE AMOUNT OF
$42,840.00 FOR SCULL CREEK TRAIL; AND APPROVING A
BUDGET ADJUSTMENT IN THE AMOUNT OF $215,034.00 TO
RE -BUDGET 2006 PROJECT BUDGET.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of.Faeille, A kansas
hereby awards Bid #07-01 and approves the purchas , off fight futures ia.in. poles
from Illuminetrics, authorized agents for Dynamic Lighting and W. J. h tley in
the amount of $42,840.00 for Scull Creek Trail.
Section 2. That h ty Councjo e City o4 Fayetteville, lArkansas
B
hereby approves a,udget Adjt+stment n th a ount of:$215,034.00 -budget
2006 Project Budget
JP.
6w dayOLFebruary, 2007
ATTEST:
By,: By:
DAN'CO'ODY, Mayor SONDRA SMITH, City Clerk/Treasurer
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
Special Instructions:
.
(JOHN NELSON '
'Address:
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• City Of Fayetteville
(Not a Purchase Order)
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Per Res #_ 07 Bid #07-01
Light fixtures for Scull Creek
PT -40-D142 RFS22-HR-3-GL-175MH-VOLT-BLK
1 Description
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Account Numbers
Requester's Employee #:-
1003
Zip Code:
Fob Point:
FAYETTEVILLE
Ship to code:'
104
Subtotal: $22,968.00
Tax: 60.00
Total: $22,968.00
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Expected Delivery Date:
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Mayor: Department Director: Purchasing Manager: •
Finance & Internal Services Director: Budget Manager. IT Manager:
Dispatch Manager: Utilities Manager: Other:
Special Instructions:
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Requester: -
JOHN NELSON
Vendor#: -
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City Of Fayetteville
(Not a Purchase Order)
Shipping/Handling
Per Res # -07 Bid #07-01
12' poles for Scull Creek
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Account Numbers
Requester's Employee #:
1003
Zip Code: Ship to code:
104
Fob Point:
FAYETTEVILLE
Subtotal: 519,872.00
Tax: 50.00
Total: 519,872.00
05039.1
Project/Subproject #
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U2.8.07) Clarice Pearman - Illuminetrics-Bid No. 07-01
Page 1
From: Clarice Pearman
To: Mihalevich, Matt
Date: 2.8.07 11:41 AM
Subject: Illuminetrics-Bid No. 07-01
Matt:
The City Council passed a resolution awarding the bid to Illuminetrics. In preparing the resolution for signature I noticed
that your budget adjustment does not have complete signature before I can get the mayor's signature. The Division Head,
Department Head and Finance Director signature are needed before I get the mayor to sign the resolution and budget
adjustment. Please come by and obtain these signature so that we can continue processing the resolution.
Have a good day.
Thanks.
Clarice
Clarice Buffalohead-Pearman, CMC
City Clerk/Treasurer Division
113 West Mountain
Fayetteville, AR 72701
479-575-8309
cpearman@cilayetteville.ar.us
1(2.14.07) Clarice Pearman - Res. 18-07
Page 1
From:
To:
Date:
Subject:
Attachments:
Clarice Pearman
Mihalevich, Matt
2.14.07 1:38 PM
Res. 18-07
18-07 I I lu m i netrics. pdf
CC: Audit; Fell, Barbara; Vice, Peggy
Matt:
Attached is a copy of the above resolution passed by City Council, February 6, 2007 regarding Illuminetrics. I will forward
to purchasing a the purchase requisition and forward to Budget & Research the original budget adjustments. Please let
know if anything else is needed. Have a good day.
Thanks.
Clarice
Clarice Buffalohead-Pearman, CMC
City Clerk/Treasurer Division
113 West Mountain
Fayetteville, AR 72701
479-575-8309
cpearman@ci.fayetteville.ar.us
4