HomeMy WebLinkAbout180-07 RESOLUTIONRESOLUTION NO. 180-07
A RESOLUTION APPROVING ONE-YEAR AGREEMENTS WITH
THE ARKANSAS DEMOCRAT -GAZETTE - NORTHWEST
EDITION FOR DISPLAY AND LEGAL ADVERTISING.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves one-year agreements with the Arkansas Democrat -Gazette -
Northwest Edition for display and legal advertising. Copies of the agreements,
marked Exhibit "A" is attached hereto and made a part hereof.<R' �.,t
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PASSED and APPROVED this 16th day of October, 2007.
APPROVED:
ATTEST:
DAN COODY, Mayor
By: AISLty
SONDRA E. SMITH, City Clerk/Treasurer
•
Arkansas Democrat VOazette
NORTHWEST ARKANSAS EDITION
Published Monday Through Sunday • P.O. Box 1607, Fayetteville, AR 72701 • 479-442-1700
Retail Display Advertising Agreement
Arkansas Democrat -Gazette, Inc./Northwest Arkansas Edition, Fayetteville, Arkansas September 5 20 07
In consideration of your agreeing to furnish us local display advertising space in the Northwest Arkansas Democrat -
Gazette at the rate of:
$ 10.55 per column inch Monday -Thursday $ 10.55 per column inch Friday -Saturday $ 10.55 per column inch Sunday.
Net per inch for each insertion, we hereby agree to use minimum space in that paper during the period of
one year from the 1st day of November , 20 07
As follows
Northwest Arkansas Times Contract
4.500 - inches annually
We, in addition to the terms and conditions as hereinafter set forth,
agree to pay monthly, as used, for such advertising on or before the
10th of the month following advertising, without discount. In the
event scheduled payments are not received, advertisements may be
withheld until past due balances are brought current.
If for any reason the minimum space contracted for should not be
used by us within the contract period, we agree to pay the
difference between the rate stated herein and the rate actually earned
as per rates printed in the published rate cards.
We agree that the Arkansas Democrat -Gazette, Inc./Northwest
Arkansas Edition, shall have the right to revise the rates mentioned
herein upon thirty days notice of us, but if such revision of the rate is
not agreed to by us, either party shall have the right to terminate the
contract without penalty at the end of thirty days notice.
This contract covers only advertising classified as local display
advertising, and its privileges cannot be transferred, in whole or in
part, to another party. It is further agreed that there are no terms or
agreements not set forth herein and that the rates and regulations or
conditions contained in the published rate card are a part of this
contract as fully as if they appeared on its face.
This contract shall become effective on its acceptance by the
publisher, general manager, or director of marketing of the Arkansas
Democrat-Gazette/Northwest Arkansas Edition and shall run for a
period of 12 months as set out above and shall automatically renew
itself for like periods of 12 months, unless one of the parties hereto
shall furnish the other written notice 30 days in advance of the
expiration of any such 12 month period of intention to cancel the
agreement.
Arkansas Democrat -Gazette, Inc./
Northwest Arkansas Edition
By c4W1AcSil� ti
Advertising Re entative
Accepted for the Arkansas Democrat -Gazette,
Inc./Northwest Arkansas Edition
By
rector o
Sales & Ma seting
City of Fayetteville
By l
Address
Billing Address 113 W. Mountain
Fayetteville, AR 72701
ame,6f Co oany/Advertiser
Acct #
•
Arkansas Democrat MicOazette
NORTHWEST ARKANSAS EDITION
Published Monday Through Sunday • P.O. Box 1607, Fayetteville, AR 72701 • 479-442-1700
Classified Display Advertising Agreement
Arkansas Democrat -Gazette, Inc./Northwest Arkansas Edition, Fayetteville, Arkansas September 5 20 07
In consideration of your agreeing to furnish us local display advertising space in the Northwest Arkansas Democrat -
Gazette at the rate of:
$ 9.76 per column inch Monday -Thursday $ 10.13 per column inch Friday -Saturday $13_34 per column inch Sunday.
Net per inch for each insertion, we hereby agree to use minimum space in that paper during the period of
one year from the 1st day of November , 20 07
As follows.
76-375 inches monthly
We, in addition to the terms and conditions as hereinafter set forth,
agree to pay monthly, as used, for such advertising on or before the
10th of the month following advertising, without discount. In the
event scheduled payments are not received, advertisements may be
withheld until past due balances are brought current.
If for any reason the minimum space contracted for should not be
used by us within the contract period, we agree to pay the
difference between the rate stated herein and the rate actually earned
as per rates printed in the published rate cards.
We agree that the Arkansas Democrat -Gazette, Inc./Northwest
Arkansas Edition, shall have the right to revise the rates mentioned
herein upon thirty days notice of us, but if such revision of the rate is
not agreed to by us, either party shall have the right to terminate the
contract without penalty at the end of thirty days notice.
This contract covers only advertising classified as local display
advertising, and its privileges cannot be transferred, in whole or in
part, to another party. It is further agreed that there are no terms or
agreements not set forth herein and that the rates and regulations or
conditions contained in the published rate card are a part of this
contract as fully as if they appeared on its face.
This contract shall become effective on its acceptance by the
publisher, general manager, or director of marketing of the Arkansas
Democrat-Gazette/Northwest Arkansas Edition and shall run for a
period of 12 months as set out above and shall automatically renew
itself for like periods of 12 months, unless one of the parties hereto
shall furnish the other written notice 30 days in advance of the
expiration of any such 12 month period of intention to cancel the
agreement.
Arkansas Democrat -Gazette, Inc./
Northwest Arkansas Edition
By Ma-
Advertisingative
Accepted for the Arkansas Democrat -Gazette,
Inc./Northwest Ar as Edition
By
ctor of Sales & Mar
ng
City of Fayetteville
Name oom�•S y/Advertiser
�'//ii ✓i / _
By /
Address
Billing Address
113 W. Mountain
Fayetteville, AR 72701
Acct #
(1b.22�67�Clarice Pearman - Account Numbers Page 1
From: Kate MacNaughton <kmacnaughton@nwanews.com>
To: Clarice Pearman <cpearman@ci.fayetteville.ar.us>
Date: 10.22.07 4:55 PM
Subject: Account Numbers
Clarice,
Following is a list of all the City of Fayetteville Accounts and
their respective account numbers.
Clerk's Office: 1512599 (Retail)
Purchasing: 1510957 (Retail )*
5182985 (Class.)
Planning: 1559194.(Retail)
HR 5338652 (Class.)
Comm. Res. 1510957 (Retail)*
L4998373 (Class.)
Accounting/Solid Waste/Parks & Rec. 1510957 (Retail)*
Police Dept. 5322671 (Class.)
*Purchasing, Accounting, Solid Waste, Parks & Rec, & Community
Resources all share a Retail account.
If 1 can help you with anything else, please don't hesitate to give
me a call!
Sincerely,
Kate MacNaughton
Legal Clerk
Classified Advertising
Northwest Arkansas Democrat Gazette
P: 479-571-6415
F: 479-442-1760
kmacnaughton@nwanews.com
•
Peggy Vice
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
10/16/2007
City Council Meeting Date
Agenda Items Only
Purchasing
Division
Action Required:
Finance & Internal Services
Department
Council approval of contracts with NWA Democrat Gazette for retail and classified advertising to decrease cost of
legal advertising.
N/A
Cost of this request
i
Various Departments - 5301.00
Account Number
N/A
Project Number
Budgeted Item
X
139,446.00
Category / Project Budget
67,592.00
Funds Used to Date
71,854.00
Remaining Balance
Budget Adjustment Attached
Public Notification
Program Category / Project Name
Various Prograrns
Program / Project Category Name
Various Funds
Fund Name
Department Director
City Attomey
Finance and In ernal Service Director
Mayor
2
Comments:
Date
/0/ /67
Date
•
9 -1a -a1
Date
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City
Clerk's Office
Received in
Mayor's Office
181-06
WESEL
/12//
Revised April 16, 2007
aye evi le
ARKANSAS
THE CITY OF FAYETTEVILLE, ARKANSAS
To: Mayor and City Council
Thru: Paul Becker, Finance & Internal Services Director
From: Peggy Vice, Purchasing Manager 7 u it
Date: Sept. 28th, 2007
Subj: Newspaper Legal & Display Advertisements
Recommendation: Staff recommends City Council approve contracts for legal and display
ads with Arkansas Democrat Gazette for the following public notifications:
Legal Notices in Classified Section
Public Meetings
Bid Ads
Agendas
Ordinances
Bond Issues
Monday -Sunday
Display Advertising — Monday -Sunday
Planning Commission Agenda Items
Holiday Schedules for Solid Waste
Human Resource Ads
Discussion:
The City's website has given the City the ability to provide quality public notification to citizens,
but ordinances, bond issues, bid advertisements, job openings, etc. are required by code to be
published in the newspaper.
The City currently budgets over $100,000 for public notification. The contract price for display
advertising is $10.55/column inch. Without the contract it is $15.79/column inch. It results in a
savings of $5.24/column inch. The contract price for classified or legal ads has a tiered rate. The
Monday through Thursday tier is $9.76/column inch with the contract and $14.57/column without
a contract.
We began contracting for this service last year. It has saved approximately 32 percent over the
non -contracted price.
Successful implementation of these contracts offers the city the best opportunity to insure
cost containment of advertising expenditures while reaching the majority of citizens and potential
bidders in a cost effective manner.
•
RESOLUTION NO.
A RESOLUTION APPROVING ONE-YEAR AGREEMENTS WITH
THE ARKANSAS DEMOCRAT-GAZEII'L - NORTHWEST
EDITION FOR DISPLAY AND LEGAL ADVERTISING.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves one-year Agreements with the Arkansas Democrat -Gazette -
Northwest Edition for display and legal advertising. Copies of the Agreements,
marked Exhibit "A" is attached hereto and made a part hereof.
PASSED and APPROVED this 16th day of October, 2007.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA SMITH, City Clerk/Treasurer
•
(10.22.07) Clarice Pearman - Res. 180-07 Pig! 11
From: Clarice Pearman
To: Vice, Peggy
Date: 10.22.07 5:43 PM
Subject: Res. 180-07
Attachments: 180-07 Arkansas Democrat Gazette.pdf
CC: Audit
Peggy.
Attached is a copy of the resolution and agreement approved by the City Council, October 16, 2007. I have made a copy
for you to give to Kate. I am forwarding it to you via interoffice mail. I call Kate for account number and she said there
was eight account numbers. I have made a copy of her email to me regarding those accounts and a copy is attached to the
agreements. Please let me know if there is anything else needed. Have a good day.
Thanks
Clarice