HomeMy WebLinkAbout178-07 RESOLUTIONRESOLUTION NO. 178-07
A RESOLUTION AWARDING BID #07-65 AND APPROVING
THE PURCHASE OF NINETY-FIVE (95) DYNAMIC LIGHT
FIXTURES FROM GRAYBAR ELECTRIC IN THE AMOUNT OF
$59,014.95 FOR PHASE III OF THE SCULL CREEK TRAIL.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #07-65 and approves the purchase of ninety-five (95)
Dynamic light fixtures from Graybar Electric in the amount of $59,014.95 for
Phase III of the Scull Creek Trail. ...R`YJTR..'%i
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Matt Mihalevich
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases orrAAgree
10/19f2‘7 /
City Council Meeting Date
Agenda Items Only
Engineering
Division
Action Required:
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Operations
Department
A resolution awarding Bid #07-65 with Graybar Electric for the purchase of 95 Dynamic light fixtures for Scull Creek
Trail in the amount of $59,014.951c
59,014.95
Cost of this request
4470.9470.5814.05
Account Number
02016.9
Project Number
Budgeted Item
x
2,201,264.00
Category / Project Budget
1,162,969.87
Funds Used to Date
$ 1,038,294.13
Remaining Balance
Budget Adjustment Attached
Trail Development
Program Category / Project Name
Transportation Improvements
Program / Project Category Name
Sales Tax Cap Imp Fund
Fund Name
Department director / Date
Y
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City Attorney
Finance and Internal Service Director
Mayor
9 z$ -0 7
Date
fi/14
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City
Clerk's Office ..l..1/113y;
Comments:
Revised April 16, 2007
aYe t,evilleR
City Council Meeting of October 15, 2007
Agenda Item Number
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
Thru: Gary Dumas, Director of Operations
Ron Petrie, City Engineer
From: Matt Mihalevich, Trails Coordinator
Date: September 26th, 2007
Subject: Scull Creek Trail Lighting Phase III, Bid #07-65
RECOMMENDATION
Approval of the purchase of 95 light fixtures and poles under Bid # 07-65 from Graybar Electric
and Composite Materials Technologies South Carolina, LLC in the amount of $110,789.95 for
Phase III of the Scull Creek Trail.
BACKGROUND
As construction of Scull Creek Trail continues to progress, additional lights are needed for the
completed sections of trail. This order of 95 lights and poles will include the section of Scull
Creek Trail through Gordon Long Park, Poplar Street to Sycamore and the connection to Mud
Creek Trail through the CMN business park phase III. In an effort to reduce cost, the light poles
and fixtures were bid directly as Bid #07-59 and will be supplied directly to the City and installed
by a contractor.
DISCUSSION
The style of light and pole will be consistent with the lighting along the completed 1.7 miles of
Scull Creek Trail and complies with the City of Fayetteville lighting ordinance and the
International Dark -Sky Associationstandards(See picture below).
The light fixtures and poles were advertised on August 29th, 2006 as bid number 07-65; official
bids were received and opened on September 25th, 2007. The official bid tab is attached Five
bids were submitted and the results are as follows:
LIGHT FIXTURE
l.) Graybar Electric $621.21 ca
2.) Ridgeland Enterprises $689.73 ea
3.) CED - Razorback Electric Supply $812.64 ea
4.) Noland Company $630.80 ea
POLE
1.) Composite Materials Technology $545.00 ea
2.) CED - Razorback Electric Supply $1,118.15 ea
5.) Ridgeland Enterprises $1880.05 ea
3.) Noland Company $615.80 ea
4.) Graybar Electric $546.36 ea
ee
RESOLUTION NO.
A RESOLUTION AWARDING BID #07-65 AND APPROVING
THE PURCHASE OF NINETY-FIVE (95) DYNAMIC LIGHT
FIXTURES FROM GRAYBAR ELECTRIC IN THE AMOUNT OF
$59,014.95 FOR PHASE III OF THE SCULL CREEK TRAIL.
BE IT RESOLVED • BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #07-65 and approves the purchase of Ninety -Five (95)
Dynamic light fixtures from Graybar Electric in the amount of $59,014.95 for
Phase III of the Scull Creek Trail.
PASSED and APPROVED this 16th day of October, 2007.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA SMITH, City Clerk/Treasurer
BUDGET IMPACT
Funds for the acquisition of the materials and supplies outlined above have been budgeted in the
Trail Development capital project. Sufficient funding is available for these purchases.
TRAIL LIGHTING STYLE
D142 Series Dynamic Lighting, Inc.
Model #PT40 / D142-RFS22 / 175MH — 240v / BLK / HR3-GL
Direct Bury 12' Composite Materials Technology (CMT) Legacy
fiberglass pole with decorative base
Model #LFY12-T-3-T400X4.5-S
'12'
r
- 16"-H
Page 2
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Bid 07-65, Scull Creek Trail Lights Re -Bid
Finance & Internal Services Director: Budget Manager. IT Manager.
Dispatch Manager. Utilities Manager: Other:
Revised 8/17/03
...Special•
instructions:
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Requester:
Ginny Apperson
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Light fixtures for Scull Creek
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1 Description
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Account Numbers
Requester's Employee #:
2283
Zip Code: • Ship to code:
104
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Page -.11'
(10.19.07) Clarice Pearman - Res. 178-07
mom -
From:
To:
Date:
Subject:
Attachments:
Clarice Pearman
Mihalevich, Matt
10.19.07 10:21 AM
Res. 178-07
178-07 Graybar Electric.pdf
CC: Audit
Matt:
Attached is a copy of the above resolution passed by City Council, October 16, 2007. I will forward your purchase
requisition to the Purchasing Division. Please let me know if there is anything needed for this item. Have a good day.
Thanks.
Clarice